HomeMy WebLinkAboutOpening of Bids - Ductile Iron Pipes, Valves and Hydrant Material Specs Proj No. 120-054 - Core & Main
CONTRACT DOCUMENTS AND SPECIFICATIONS
Project No. 120-054
Ductile Iron Pipes, Valves, and Hydrants
Prepared for
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
By
Leslie Biek, PE
FOR BIDS DUE: November 24, 2020
NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed
electronic bids at bpwbids@southbendin.gov until 9:00 a.m., Local Time, on November 24, 2020 for the
following:
Ductile Iron Pipes, Valves, and Hydrants
Project No. 120-054
The Title of the Bid and Project Number (where applicable) as described above must be included in the
subject line of the email to which you have attached your bid. The name of the company/vendor, address,
contact email address and phone number must be included in the body of the email. Detailed instructions
and information, including the link to the Reserved Mailbox for electronic bid submittals, is available at
southbendin.gov/bids.
This is a material bid for Ductile Iron Pipes, Valves and Hydrants for the City’s Water Department.
The Contract Documents are on file and available for public inspection or purchase commencing on the
first advertise date during regular working hours at American Reprographics Company (“ARC”, located at
1303 Northside Blvd., South Bend, Indiana, 46615), www.e-arc.com/location/south.bend/ (574) 287-2944,
toll free at (800) 783-7231. There will be a non-refundable charge for reproduction as set by ARC for
every set of documents for all bidders. Additionally, the Contract Documents will be available that same
day for inspection at MACIAF, 212 W. Colfax Ave. South Bend, IN 46601.
Electronic bids must be on the City of South Bend Contractor’s Bi d for Public Work Form, accompanied
by an electronic copy of a Bid Bond or Certified Check in the amount of not less than five percent (5%) of
the base bid plus any alternates. The awarded bidder will be required to send the original check or bid
bond via USPS.
Each bidder or contractor (hereinafter the contractor) must comply with “City of South Bend EEO
Contracting Provision Diversity Utilization” included in the specifications as to each construction trade it
intends to use on this construction contract and all other construction work (both federal and non-federal)
in the St. Joseph County area during the performance of this contract or subcontract. The contractor
commits itself to the goals for minority manpower and all other requirements, terms and co nditions of
these bid conditions by submitting a properly sealed bid. Woman and Minority-Owned Business
Enterprises (W/MBE) are encouraged to respond to this notification. It is the sole responsibility of the
potential bidder to comply with all submission requirements applicable to the bidder in Section 6-63 of the
Responsible Bidder Ordinance no later than the date of the public bid opening. Please note: The City
reserves the right to request supplemental information provided by the bidder, and may also
conduct random inquiries of the bidder’s current and previous customers regardless of pre-
qualified status.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award
the base bid plus any alternate(s), the Board will look at the totality of the cost when determining the
lowest, responsive and responsible bid.
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
Publish two (2) times:
November 6, 2020
November 13, 2020
CITY OF SOUTH BEND
STATEMENT OF POLICY
The Board of Public Works of the City of South Bend has adopted the following policy regarding
the receipt of sealed bids:
All sealed bids submitted to the Board of Public Works must be
received at bpwbids@southbendin.gov no later than the advertised time
on the advertised date of the bid opening.
It shall be the responsibility of the bidder to see that his/her bid is
received prior to the deadline stipulated in the bid advertisement.
Bids submitted by mail and received after the advertised time
deadline will not be considered by the Board.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m.
Local Time. If you are sending your bid via Federal Express or another overnight source,
please confirm that your package will arrive before the bid opening date and time.
CITY OF SOUTH BEND
EQUAL EMPLOYMENT OPPORTUNITY CONTRACTING
PROVISIONS DIVERSITY UTILIZATION
It is the policy of the City of South Bend to provide equal employment and business
opportunity for all persons, partnerships, companies, and corporations in accordance with the rules,
regulations and guidelines of the applicable federal, state and local laws. This policy of equal
employment and business opportunity shall apply to every contractor or subcontractor bidding or
holding a public contract with the City of South Bend.
In furtherance of this policy, the following Equal Opportunity Clauses are hereby made a part
of every construction contract entered into by the City of South Bend and all subcontractors
entered into pursuant to any such contract and the bidder hereby certifies that it/he/she will abide
by these provisions.
The contractor will not discriminate against any applicant or employee because of
race, color, religion, sex, national origin, or handicap. The contractor will take
affirmative action to ensure that all applicants or employees are treated fairly and
equitably. Such action shall include but not be limited to the following: hiring, up-
grading, demotion or transfer, recruitment, advertising, lay-offs or termination, rates
of pay or other forms of compensation and selection for training including
apprenticeship programs.
The contractor shall agree to post in conspicuous places available to employees and
applicants, notices to be provided setting forth the provisions of the Non-
Discrimination Clause.
The contractor will, in all solicitations or advertisements for employees placed by or
on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, or
national origin.
The contractor will send to each labor union or representative of workers with
which it/he/she has a bargaining agreement or other contract or understanding,
a notice to be provided, advising the labor union or worker's representatives of
the contractor's commitment under this section, and shall post copies of the
notices in conspicuous places available to applicants and employees.
The contractor will comply with all provisions of Executive Order 11246 (as amended
by 11375) and of the rules, regulations and relevant orders of the Department of
Labor.
Subpart B -- Contractors' Agreements
Sec. 202. Except in contracts exempted in accordance with Section 204 of this Order, all
Government contracting agencies shall include in every Government contract hereinafter entered
into the following provisions:
"During the performance of this contract, the contractor agrees as follows:"
"(1) The contractor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, or national origin. The contractor
will take affirmative action to ensure that applicants are employed, and that
employees are treated equally during employment, without regard to their race,
color, religion, sex or national origin. Such action will include, but not be limited to
the following: employment, upgrading, demotion, or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The contractor
agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the contracting officer setting forth the
provisions of this nondiscrimination clause."
"(2) The contractor will, in all solicitations or advertisements for employees placed by
or on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex or national
origin."
"(3) The contractor will send to each labor union or representative of workers with
which i t /he/she has a collective bargaining agreement or other contract of
understanding, a notice, to be provided by the agency contracting officer,
advising the labor union or workers' representative of the contractor's
commitments under Section 202 of Executive Order No. 11246 of September 24,
1965, and shall post copies of the notice in conspicuous places available to
employees and applicants for employment."
"(4) The contractor will comply with all provisions of Executive Order No. 11246 of
September 24, 1965, and of the rules and regulations, and relevant orders of the
Secretary of Labor."
"(5) The contractor will furnish all information and reports required by Executive
Order No. 11246 of September 24, 1965, and by the rules, regulations, and
orders of the Secretary of Labor, or pursuant thereto, and will permit access to his
books, records, and accounts by the contracting agency and the Secretary of Labor
for purposes of investigation to ascertain compliance with such rules, regulations,
and orders."
"(6) In the event of the contractor's noncompliance with the nondiscrimination
clauses of this contract or with any of such rules, regulations, or orders, in this
contract may be cancelled, terminated or suspended in whole or in part and the
contractor may be declared ineligible for further Government contracts in
accordance with procedures authorized in Executive Order No. 11246 of September
24, 1965, and such other sanctions may be imposed and remedies invoked* as
provided in Executive Order No 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law."
"(7) The contractor will include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (7) in every
subcontract or purchase order unless exempted by rules, regulations, or orders of
the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of
September 24, 1965, so that such provisions will be binding upon each
subcontractor or vendor. The contractor will take such action with respect to any
subcontract or purchase order as the administering agency may direct as a
means of enforcing such provisions including sanctions for noncompliance:
Provided, however, that in the event a contractor becomes involved in, or is
threatened with, litigation with a subcontractor or vendor as a result of such
direction by the administering agency the contractor may request the United
States to enter into such litigation to protect the interests of the United States."
The applicant further agrees that it will be bound by the above equal opportunity
clause with respect to its own employment practices when it participates in
federally assisted construction work: Provided, that if the applicant so participating
is a State or local government, the above equal opportunity clause is not
applicable to any agency, instrumentality or subdivision of such government which
does not participate in work on or under the contract.
The applicant agrees that it will assist and cooperate actively with the
administering agency and the Secretary of Labor in obtaining the compliance of
contractors and subcontractors with the equal opportunity clause and the rules,
regulations, and relevant orders of the Secretary of Labor, that it will furnish the
administering agency and the Secretary of Labor such information as they may
require for the supervision of such compliance, and that it will otherwise assist the
administering agency in the discharge of the agency's primary responsibility for
securing compliance.
The applicant further agrees that it will refrain from entering into any contract or
contract modification subject to Executive Order 11246 of September 24, 1965, with
a contractor debarred from, or who has not demonstrated eligibility for,
Government contracts and federally assisted construction contracts pursuant to
the Executive Order and will carry out such sanctions and penalties for violation
of the equal opportunity clause as may be imposed upon contractors and
subcontractors by the administering agency or the Secretary of Labor pursuant to
Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it
fails or refuses to comply with these undertakings, the administering agency may
take any or all of the following actions: Cancel, terminate, or suspend in whole or
in part this grant (contract, loan, insurance, guarantee); refrain from extending
any further assistance to the applicant under the program with respect to which the
failure or refund occurred until satisfactory assurance of future compliance has been
received from such applicant; and refer the case to the Department of Justice for
appropriate legal proceedings.
* Corrected to read "invoked". In the original text the word "involved" was printed in error.
MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY DEVELOPMENT PROGRAM
The City of South Bend, Indiana has shown its commitmen t to addressing Minority Business (“MBE”) and
Women’s Business Enterprise (“WBE”) participation in public contracting through the adoption of the City
of South Bend Ordinance No. 10081-11. Persons, partnerships, corporations, associations, or joint
ventures awarded a contract by the City of South Bend through its agencies, boards, or commissions
shall not discriminate against any employee or applicant for employment in the performance of a C ity
contract with respect to hire, tenure, terms, conditions, or pr ivileges of employment, or any matter directly
or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age or
disability that does not affect that person’s ability to perform work.
Minority and Women’s Businesses are described on the Indiana Department of Administration website:
http://www.in.gov/idoa/. It is the bidder’s sole responsibility to verify wh ether any listed minority or woman
business meets the qualifications of a Minority or Women’s owned business. Documentation shall be
provided with the bid that states the MBE/WBE that will be contracted, the dollar amount of the work that
will be performed on the project and the percentage of the dollar amount as it relates to the total bid
amount by using Form MWBE-1.0, MBE/WBE Participation Form.
The City, its agencies, boards, or commissions requires the Contractor’s good faith efforts to obtain
participation by those Contractors classified as a Minority Business (“MBE”) or as a Women’s Business
Enterprise (“WBE”).
Failure to provide ALL the required evidence of good faith efforts with the bid will be grounds for
rejecting a bid as non-responsive.
The requirements that bidders shall supply as good faith efforts to have active participation from MBEs
and/or WBEs on this Project is written documentation evidencing the efforts by using Form MWBE-2.0,
Evidence of Good Faith Efforts and Form MWBE-2.1, MBE/WBE Contacted. Such documentation shall
include but is not limited to the following items:
a. A listing of all MBE/WBEs contacted including: (1) the name and address of the MBE/WBE; (2)
the date of contact; (3) the type of contact (i.e. phone call, written solicitation, etc.); (4) the nature
or type services or goods requested; and (5) the result of the contact.
b. Written evidence of outreach and copies of email exchanges inviting and receiving quotes or
other responses from MBE/WBE businesses or other documentations of efforts to encourage
and secure competitive quotes from M BE/WBE and local businesses to be included in the
benefits of building this Project.
c. Written documentation of letters of introduction, invitations to forging majority/minority strategic
alliances for capacity building including but not limited to mentori ng, extensions of assistance on
payroll, insurance, bonding, line of credit, technical skills or business skills.
All bidders are actively encouraged to reach out to the MBE/WBE businesses in St. Joseph County ,
Indiana and other local Indiana counties to utilize a good faith effort to forge constructive and lasting
business partnerships.
Notwithstanding the foregoing, the award and performance of all City contracts shall comply with
applicable federal, state, and local laws.
CITY OF SOUTH BEND, INDIANA
SELLER’S BID FOR SALE OR LEASE OF MATERIALS
AND NON-COLLUSION AND NON DEBARMENT AFFIDAVIT AND
NON-DISCRIMINATION COMMITMENT FOR SELLERS
BID NAME
Ductile Iron Pipes, Valves, and Hydrants
FOR BIDS DUE November 24, 2020, 9:00 a.m., Local Time
Date:
Bidder
(Firm):
Address:
City/State/Zip: Telephone Number: ( )
Agent of Bidder (if Applicable):
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR’S NON-COLLUSION AND NON-DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF ___________ )
) SS:
COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
11/23/2020 Core and Main
731 W. Ireland Rd
South Bend, In 46614 574 231-8739
Indiana
St. Joesph
3. Contractor has not, nor has any successor to, nor an affiliate of, Contrac tor, engaged in
investment activities in Iran.
a. For purposes of this Certification, “Iran” means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time-to-time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time-to-time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently l earns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor’s newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor’s documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor’s good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business (“MBE”) or as a Women’s Business
Enterprise (“WBE”) as a factor in determining the lowest, responsible, responsive
bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate
against said WBE/MBE. A finding of a discriminatory practice by the City’s MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of s uch determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon submission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall make a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
***
(To be completed only by Contractors/Bidders claiming to be a “local Indiana business” pursuant to I.C. 36-1-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A "local Indiana business" refers to any of the following:
(1) A business whose principal place of business is located in an affected county.
(2) A business that pays a majority of its payroll (in doll ar volume) to residents of affected counties.
(3) A business that employs residents of affected counties as a majority of its employees.
(4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political
subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by
the political subdivision.
An “affected county” refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County:
Elkhart County, Marshall County, Starke County and LaPorte County
There are the following price preferences for supplies purchased from a local Indiana business:
• 5% for a purchase expected by the purchasing agency to be less than $50,000
• 3% for a purchase expected by the purchasing agency to be at least $50,000 but less than $100,000.
• 1% for a purchase expected by the purchasing agency to be at least $100,000.
Date: ________________________
Pursuant to I.C. 5-22-15-20.9, ________________________________________ claims a local Indiana business
preference for Project ____________________________________ (Project # __________) located within the City of
South Bend, St. Joseph County, Indiana.
The location of the principal place of business is _________________________________________:
(Address)
St. Joseph County, Indiana
The following county located adjacent to St. Joseph County, Indiana: _____________________.
The majority of the business’s payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
The majority of the business’s employees for the 12 months prior to the date of this Bid are residents of
St. Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provid e
supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll
amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are
residents of St. Joseph County and the adjacent county noted above.
WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL
SOCIAL SECURITY NUMBERS.
Dated this __________ day of ______________, 20_____
____________________________________
Contractor/Bidder (Firm)
____________________________________
Signature of Contractor/Bidder or Its Agent
____________________________________
Printed Name and Title
CITY OF SOUTH BEND, INDIANA
CONTRACTOR’S BID FOR PUBLIC WORK
RESPONSIBLE BIDDER CHECKLIST
Project Name Ductile Iron Pipes, Valves, and Hydrants
Project No. 120-054
For Bids Due November 24, 2020, 9:00 a.m., Local Time
Contractor Name:
The City seeks to enhance its ability to identify responsive and responsible bidders on all City public
works projects by institution of comprehensive submission requirements in compliance with State law.
Quality workmanship, efficient operation, safety, and timely complet ion of projects requires that all bidders
meet certain minimum requirements to be responsive and responsible bidders.
THIS FORM MUST BE SUBMITTED WITH YOUR BID.
INSTRUCTIONS:
If you are a pre-qualified bidder, complete Section I only.
If you are not a pre-qualified bidder, complete Section II only.
Section II acts as an application for pre-qualification. Submission of Section II will allow the bidder to be
considered for pre-qualification for bids with the City of South Bend Department of Public Works. Pre-
qualified bidders will then be exempt from a portion of the submission requirements outlined in Section 6-
63 of The Responsible Bidding Ordinance No. 10594-18 (hereinafter, “Responsible Bidding Ordinance”)
for a period of twelve (12) months.
Thereafter, contractors who are pre-qualified must submit a complete application for continuation of “pre-
qualified” standing, on a form provided by the City (“Responsible Bidder Checklist (1) Pre -Qualified
Bidders”) by December 31st for the upcoming calendar year, or within twelve (12) months of obtaining pre-
qualified standing. If the status of any item changes within the twelve (12) months, it is the responsibility
of the contractor to notify the City. Failure by any pre-qualified contractor to submit its complete
application for continuation of “pre-qualified” standing within the time prescribed above shall result in
automatic removal of the designation, effective January 1 of the following year, or immediately following
the twelve (12) months of pre-qualified standing.
However, the “removed” contractor or subcontractor shall still be permitted to bid on City public works
projects, though the contractor must submit all required documents under 6-63 until “pre-qualified” status
is re-established.
Please Note: The City reserves the right to request supplemental information from the bidder,
additional verification of any information provided by the bidder, and may also conduct random
inquiries of the bidder’s current and previous customers regardless of pre-qualified standing.
It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to
the bidder in Section 6-63 of the Responsible Bidding Ordinance no later than the date of the public bid
opening.
Core and Main
POST BID SUBMISSIONS:
Post-bid submissions must be submitted in accordance with Section 6-64 of the Responsible Bidding
Ordinance. The post-bid submission requirements are as follows:
1. All bidders shall collect, maintain, and provide upon request, a current written list t hat discloses
the name, address, licensing status, and type of work for any subcontractor from whom the bidder
has accepted a bid and/or intends to hire on any part of the public work project, including
individuals performing work as independent contractors.
2. Each subcontractor, whose portion of the project is estimated to be at least one-hundred fifty
thousand dollars ($150,000.00), shall be required to adhere to the requirements of Section I of
the Responsible Bidder Ordinance as though it were bidding dir ectly to the City, except that the
subcontractor shall submit the required information (including the name, address, and type of
work) to the successful bidder prior to the commencement of work.
3. Failure of a subcontractor to submit the required information shall not disqualify the successful
bidder from performing work on the project and shall not constitute a contractual default and/or
breach by the successful bidder. However, the City may withhold all payment otherwise due for
work performed by a subcontractor, until the subcontractor submits the required information and
the City approves such information.
4. The disclosure of a subcontractor list (“Disclosed Subcontractor(s)”) to the City by a bidder shall
not create any rights in the Disclosed Subcontractor (s). Thus, a bidder may substitute another
subcontractor for a Disclosed Subcontractor by giving the City, upon request, written notice of the
name, address, licensing status, and type of work of the substitute subcontractor.
5. The successful bidder and all subcontractors on a public works project are required to submit
certified payroll utilizing the federal form known as WH -347 or a similar form on a bi-weekly basis,
submitted within 10 days after the end of each bi-weekly payroll period. Certified payrolls shall
identify the job title and craft for each employee. Certified payrolls shall be submitted
electronically.
Please Note: Submissions deemed inadequate, incomplete, or untimely by the City may result in
the automatic disqualification of the bid.
The City, after review of complete and timely submissions, shall, in its sole discretion, after taking into
account all information in the submission requirements, determine whether a bidde r is responsive and
responsible, and provide a Pre-Qualification Verification Letter. The City specifically reserves the right to
utilize all information provided in the contractor’s submission and any information obtained by the City
through its own independent verification of the information provided by the contractor.
x
I. PRE-QUALIFIED BIDDER CHECKLIST
(a) Acknowledgements:
(i) ___ By checking this box, I hereby acknowledge that I am a pre -qualified bidder with
the City of South Bend and that I have met the pre-qualification requirements
within the last twelve (12) months. A copy of my Pre-Qualification verification
letter is attached.
(ii) ___ By checking this box, I hereby acknowledge that the City reserves the rig ht to
request supplemental information, additional verification of any information
provided by me, and may also conduct random inquiries of my current and prior
customers.
(b) Attachments:
(i) ___ Indiana Secretary of State’s on-line records (ie. Business verification) dated
within sixty (60) days of the submission of said document showing that business
is in existence, current with the Indiana Secretary of State’s Business Entity
Report, and eligible for a certificate of good standing. (Not applicable to
individuals, sole proprietors or partnerships).
(ii) ___ Statement on staffing capabilities, including labor sources. This statement
indicates and ensures I have sufficient employees on staff to complete the work.
It outlines how I intend to meet the staffing needs of the work.
(iii) ___ List of projects of similar size and scope of work performed in all areas, including
the State of Indiana, within the last three (3) years.
(iv) ___ For every project, submit evidence of participation in apprenticeship and training
programs, applicable to the work to be performed on the project, which are
approved by and registered with the United States Department of Labor’s Office
of Apprenticeship, or its successor organization.
Type text here
II. PRE-QUALIFICATION CHECKLIST (FOR BIDDERS THAT ARE NOT PRE-QUALIFIED)
(a) Acknowledgements:
(i) ___ By checking this box, I hereby acknowledge that I am not a pre-qualified bidder
with the City of South Bend.
(ii) ___ By checking this box, I hereby acknowledge that the City reserves the right to
request supplemental information, additional verification of any information
provided, and may also conduct random inquiries of my current a nd prior
customers. The City reserved the right to utilize all information provided in this
submission and all information obtained in inquiries or requests to determine if a
bidder is responsive and responsible. Additionally, I acknowledge that all
information provided to the City shall be regarded as public records.
(iii) ___ By checking this box, I hereby acknowledge that copies of all Applicable
apprenticeship certificates or standards for training programs applicable to the
work performed on the project may be requested at any time and shall be
furnished upon request.
(iv) ___ By checking this box, I hereby acknowledge and ensure th at I and all sub-
contractors, from whom I have accepted a bid and/or intend to hire to perform
work on the public work project, are properly licensed. Furthermore, I
acknowledge my understanding that it is my responsibility to ensure that all sub -
contractors have the necessary licenses to undertake the work called for in this
bid. If a sub-contractor loses their license at any point, it is the responsibility of
that sub-contractor to notify the City.
(b) Attachments:
(i) ___ Indiana Secretary of State’s on-line records (ie. Business verification) dated
within
sixty (60) days of the submission of said document showing that business is in
existence, current with the Indiana Secretary of State’s Business Entity Report,
and eligible for a certificate of good standing. (Not applicable to individuals, sole
proprietors or partnerships).
(ii) ___ List identifying all former business names.
(iii) ___ Any determinations by a court or governmental agency any violations of federal
state, or local laws including, but not limited to, violations of contracting or
antitrust laws, tax or licensing laws, environmental laws, Occupational Safety and
Health Act (OSHA), or federal Davis-Bacon and related Acts, within the
preceding five (5) years.
(iv) ___ Statement about staffing capabilities, including labor sources. This statement
indicates and ensures I have sufficient employees on staff to complete the work I
am bidding on OR outlines how I intend to meet the staffing needs of the work.
(v) ___ Statement that individuals who will perform work on the public work project on my
behalf will be properly classified as an employee or as an independent contractor
under all applicable state and federal laws and local ordinances.
(vi) ___ For every project, submit evidence of participation in apprenticeship and training
programs, applicable to the work to be performed on the project, which are
approved by and registered with the United States Department of Labor’s Office
of Apprenticeship, or its successor organization.
(vii) ___ Copy of a written plan for employee drug testing that covers all of my employees
who will perform work on the public work project and meets or exceeds the
requirements set forth in IC 4-13-18-5 or IC 4-13-18-6.
(viii) ___ Evidence that I am utilizing a surety company which is on the Bureau of Fiscal
Service “Department of Treasury’s Listing of Approved Sureties” as required in
the bid specifications or contract.
x
x
x
x
x
x
NA
NA
NA
NA
x
NA
(ix) ___ Written statement of any federal, state or local tax liens or tax delinquencies
owed to any federal, state or local taxing body in the preceding three years.
(i) ___ List of projects of similar size and scope of work performed in all areas, including
the State of Indiana, within three (3) years prior to the date on which the bid is
due.
Date: ___________________________________________
________________________________________________
(Sign Here)
________________________________________________
(Print Name Here)
________________________________________________
(Name of Company)
________________________________________________
(Address of Company)
________________________________________________
(City)
________________________________________________
(State)
________________________________________________
(Telephone Number)
NA
NA
11-23-20
Core and Main
731 W. Ireland Rd
South Bend
Indiana
574-231-8739
Chris Dearborn
CITY OF SOUTH BEND
INSTRUCTIONS TO BIDDERS
1. BID FORMS AND EXECUTION
A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions.
Failure to do so will be at the Bidder’s risk.
B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and
Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal
and Non-Collusion Affidavit, which is a part of the provided form, where indicated, provide a
notary signature and provide all other information required.
C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an
individual, his/her name and post office address must be shown. If made by a partnership or
joint venture, the name and post office address of each member of the partnership or joint
venture must be shown. If made by a corporation, the Proposal must be signed by an officer
of the corporation or by a representative duly authorized by the corporation to execute the
Proposal in its behalf.
2. SEALED BIDS ONLY
A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed
envelope marked on the outside with the general classificatio n of material bids, i.e. “Bid for
Computer Equipment,” “Bid for Front End Loader,” or “Bid for Offic e Supplies.”
B. When samples are required, such samples shall be delivered or shipped at the bidder’s
expense to the address specified in the Invitation to Bid. Samples must be shipped
separately from bid documents and labeled clearly with the Bidder’s name, address and the
commodity or equipment classifications and documents, the item (and item number, if any),
and Material Safety Data Sheets (if applicable). All samples must be representative of the
commodities or equipment which will be supplied by the successful Bidder. All samples will
become the property of the City of South Bend and none will be returned, unless otherwise
stated in the Specifications.
C. In the event of an inconsistency between provisions of the contract documents, the
inconsistency shall be resolved by giving precedence in the follo wing order:
3. ORDER OF PRECEDENCE
A. Bid Form attached Proposal
B. Addendum to Specifications
C. Specifications
D. Special Provision
E. Instructions to Bidders
F. Notice to Bidders
4. DELIVERY OF BIDS
A. Bids must be delivered electronically to bpwbids@southbendin.gov by the time specified (local
time) in the Notice to Bidders.
B. The Post Office Department will be considered agent o f the Bidder in delivering the bid. The
City will not be responsible for deliveries. Any Bids received after the time specified will
be returned unopened.
C. The Title of the Bid and Project Number (where applicable) as described above must be
included in the subject line of the email to which you have attached your bid. Th e name of the
company/vendor, address, contact email address and phone number must be included in the
body of the email. Detailed instructions and information, including the link to the Reserved
Mailbox for electronic bid submittals, is available at southb endin.gov/bids.
D. Bids will be opened and read publicly at the time and place designated in the Notice to
Bidders. Bidders, their authorized agents, and the public are invited to be present.
E. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is
delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside
as to the specific item for which the bid is being submitted. Bidders may submit separate bid
bonds for each item being bid upon OR may submit one (1) b id bond equal to 10% of the
combined total of all bids submitted.
F. The Board may reject any bid that does not conform to these requirements as non-
responsive.
5. ADDENDA – NO VERBAL INTERPRETATIONS
A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions,
or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the bidding document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days
prior to the bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City. All Bidders are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
6. REJECTION OF PROPOSALS CONTAINING ALTERATION, ERASURES, INCOMPLETE BIDS
AND ETC.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate bids (except when and insofar as are invited), incomplete bids,
erasures or irregularities of any kinds.
B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is authorized to correct all erroneous ex tension and totals for the purpose
of comparing bids.
7. WITHDRAWAL OF BIDS
A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a
bid is received by the Board of Public Works prior to the date and hour for receiving and
opening bids. In such cases, the same will be returned to Bidder unopened.
8. ESCALATOR OR CONTINGENT CLAUSES
A. The use of escalator clauses or other contingent claus es by the Bidder is prohibited, unless
requested or permitted by the Invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City’s right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
9. PRICES MUST BE DELIVERED PRICES
A. The bid price shall be a delivered price. All materials shall be shipped free on board
destination as specified in the Invitation to Bid. No fuel surcharges accepted.
10. AWARD – WAIVER OF TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who’s Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
11. SPLITTING OF AWARDS/DIVISIBLE BIDS
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each item or class of items as indicated in the
bid documents.
12. BIDDER QUALIFICATION
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
13. PURCHASE ORDERS
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is
made by the City.
14. NEW MANUFACTURE
A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the
latest model of manufacture.
15. SOURCE OF SUPPLY
A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub-
contractors must be identified.
16. PACKAGING
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
17. INSPECTION OF GOODS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
unfit for the purposes for which they are required, may be given at any time within one year
after discovery of the defects.
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
D. The above provision shall not be construed in limitat ions of any rights the City may have
under any laws including the Uniform Commercial Code.
18. ASSIGNMENTS
A. No person to whom a Contract has been awarded may assign his interest in the Contract
without the consent, in writing, of the City.
19. CANCELLATION
A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
20. DEDUCTION OF DAMAGES
A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor’s wrongdoing.
21. METHOD OF INVOICING FOR PAYMENT
A. Contractor shall bill the City of South Bend
1. On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
22. OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
23. ESTIMATED QUANTITIES
A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of bids. Th e
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and wi ll, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
SPECIFICATIONS
CITY OF SOUTH BEND
BID NAME Ductile Iron Pipes, Valves, and Hydrants (PN 120-054)
FOR BIDS DUE November 24, 2020, 9:00 a.m., Local Time
Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance
with the following attachment(s) which specify the class or item number or description, quantity,
unit, unit price.
PROJECT DESCRIPTION
This project includes the furnishing of materials to be used by the Water Works Department for
the City of South Bend for the year 2021. All prices will remain in effect for one (1) calendar year
from the date of award with extension of the same bid prices for another year if agreed by both
parties. The quantities shown for each item are approximate quantities only. Ac tual quantities
purchased may be greater or less than the quantities shown on the bid tab.
The contract pursuant to these specifications shall be awarded to the lowest responsible and
responsive vendor.
II. PREVAILING SPECIFICATIONS AND DESIGN & CONSTRUCTION STANDARDS
The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and DESIGN &
CONSTRUCTION STANDARDS, most recent version, are to be used on this project.
Each Bid provider is specifically instructed to become completely familiar with the most recent
version of the PREVAILING SPECIFICATIONS and the DESIGN & CONSTRUCTION
STANDARDS prior to submitting a Bid.
Wherever the PREVAILING SPECIFICATIONS refer to “State Specifications,” it shall mean the
current INDOT Standard Specifications.
These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING
SPECIFICATIONS and are to be used only in conjunction with the PREVAILING
SPECIFICATIONS.
In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING
SPECIFICATIONS, the SPECIAL PROVISIONS will govern.
III. BIDDING REQUIREMENTS
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 102
B. Additions:
1. Each Bid provider shall completely execute and submit the following documents with the
Bid:
a. City of South Bend Contractor’s Bid for Public Work Form
b. Contractor’s Non-Collusion and Non-Debarment Affidavit, Certification Regarding
Investment with Iran, Employment Eligibility Verification, N on-Discrimination
Commitment and Certification of use of United States Steel Products or Foundry
Products.
c. Responsible Bidder Checklist
IV. TERM "OR EQUAL"
A. Prevailing Specifications: None
B. Additions:
1. Where the term "or equal" is used in these specifications, the Bid provider deviating from
specified item shall file with his/her Bid a letter fully explaining and justifying his/her
proposed article or equal. The City of South Bend shall be the sole judge in determining
if the “or equal” offered meets the specification.
V. TAX EXEMPT
A. Prevailing Specifications: None
B. Additions:
1. Materials and properties purchased under contract with the Owner that becomes a
permanent part of the structure or facilities constructed are not subject to the Indiana
Gross Retail Tax (Sales Tax). The exemption number will be furnished to the Contractor
upon award.
VI. INDEMNIFICATION
A. Prevailing Specifications: None
B. Additions:
1. Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its
agents, officers and employees, from all costs, losses, claims and suits, including c ourt
costs, attorney fees, and other expenses, arising from or out of the negligent
performance of this Contract by Contractor, or because of arising out of any defect in the
goods, materials or equipment supplied by the Bid provider.
VII. AWARD OF CONTRACT
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 103
B. Additions:
1. All Bids will remain subject to acceptance for sixty (60) calendar days after the day of the
Bid opening, but the City of South Bend may, in its sole discretion, release any Bid and
return the Bid security prior to that date.
2. Successful bidder from award notice will have fourteen (14) calendar days to submit a
fully executed contract, Certificated of Insurance, and other require documents from
either the awarded contactor and/or the subcontractors. Failure to comply within the
award period may be cause for the Board of Public Works to rescind the award.
VIII. WARRANTY
A. Prevailing Specifications: None
B. Additions:
1. All parts shall include the following:
(i) Performance specifications;
(ii) Bill of materials
(iii) Warranties on all parts; and
(iv) Installation and safety requirements.
IX. CONTROL OF WORK
A. Prevailing Specifications/INDOT Standard Specifications Section: 105
B. Additions:
1. The complete responsibility for this project lies with the Director of Public Works of the
City of South Bend, Indiana acting through his authorized representatives.
X. DEFAULT AND TERMINATION
A. Prevailing Specifications/INDOT Standard Specifications Section: 108
B. Additions:
1. The obligation to perform under the terms of this Agreement may be terminated by an
official of the Department of Public Works, with approval from the Board of Public Works,
with or without cause, upon fourteen (14) calendar days written notice to the Contractor.
This Agreement may be terminated by Contractor upon fourteen (14) calendar days
written notice to the Department of Public Works in the event of substantial failure of
Public Works employees and agents to perform in accordance with the terms hereof. If
an official of the Public Works Department terminates the Contract for any cause, it shall
deduct from whatever is owed from the Contractor on the Contact or any other contract,
any amount sufficient to compensate the City of South Bend for any damages suffered by
it, including but not limited to, the cost difference in the materials between the primary
and secondary bidder because of the Contractor’s wrongdoing.
XI. RETAINAGE AND FINAL PAYMENT
A. Prevailing Specifications/INDOT Standard Specifications Section: 109
B. Additions:
1. Payments will be made every thirty (30) calendar days.
2. There will be NO Retainage.
3. Contractor shall invoice using the same nomenclature as specified in the bid proposal for
all items.
XII. CORRECTIVE ACTION/DAMAGES
A. Prevailing Specifications: None
B. Additions:
1. Failure to deliver concrete or asphalt materials within NINETY (90) minutes time of
scheduled delivery will result in damages charged to the supplier in the amount of time plus
expenses plus overhead charged.
2. The corrective action/damages are set forth as follows:
a. The damages will be for all of the specific mix design/material delivered on the
day the sample was taken.
b. Damages are progressive for each specific mix design. The material costs for the
day the sample was taken will be reduced by the following percentages
i. First test failure – 10% reduction of actual material cost.
ii. Second test failure – 20% reduction of actual material cost.
iii. Third test failure – 30% reduction of actual material cost.
iv. Fourth and all successive test failures – 50% of reduction of actual
material cost.
3. The City of South Bend reserves the right to accelerate the corrective action/damages
procedure or to require the contractor, at his expense, to remove and replace the material
in the event the failure in the material delivered may cause physical or property damage to
the public.
4. The parties recognize that time is of the essence in regard to this Contract and that City will
suffer financial loss if the equipment, supplies, services are not delivered within the ti mes
specified on the Contract.
a. It is agreed between the parties hereto that if Contractor shall not deliver the
equipment, supplies, services and/or other obligations by the date specified in
the Contract, City shall use the bid bond or certified check of bidder as liquidated
damages
b. Should the Contractor fail to provide or perform the equipment, supplies, services
and/or other obligations pursuant to the Contract, and should the City then elect
to bid a new project that will replace the Contract, any bid for the project from
Contractor will be considered only if Contractor can demonstrate the ability to
deliver and perform the equipment, supplies, services and/or other obligations in
a timely fashion.
c. It is agreed between the parties hereto that if Contr actor shall not deliver the
equipment, supplies, services and/or other obligations by the time specified in the
Contract, City shall award all or part of the material to the next lowest bidder.
XIII. DELIVERY
A. Prevailing specifications/INDOT Standard Specification Section: None
B. Additions:
1. Items shown in the specifications to be delivered shall be delivered to the South Bend
Water Works Olive Street Station, 915 South Olive Street, or to other sites within the City
of South Bend designated by the City’s representative ordering the material. Delivery
dates shall include weekends and holidays as designated by the representative ordering
the material.
2. The bid proposal shall specify as per unit cost of delivery for all items specified for
delivery.
XIV. DUCTILE IRON PIPE & FITTINGS
A. Prevailing Specifications/INDOT Standard Specifications Section: ANSI 21.51, AWWA C151
B. Additions:
1. 18-foot lengths of ductile iron pipe shall conform t o the requirements of the American
National Standards Institute (ANSI) 21.51, or American Water Works Association
(AWWA) C151, thickness Class 50 push-on joint pipe.
2. Ductile iron pipe and fittings shall have hot coal tar coating in accordance with America n
Standards Institute for Coal-Tar Dip Coating for Cast Iron Pipe and Fittings.
3. Ductile iron pipe and fittings shall be cement-lined, conforming to ANSI A21.4 or AWWA
C104.
4. Rubber gasket joints shall conform to the requirements of ANSI A21.11 or AWWA C11 1.
5. All domestic materials shall be shipped free on board destination, freight prepaid, in open
flatbed trucks to the South Bend Water Works Olive Street Station, 915 South Olive
Street (“F.O.B. Destination”) or otherwise specified by the Owner within 5 mi les of the city
limits of South Bend, Indiana. Pipe shall be delivered within three working days of
purchase order.
6. Invoices shall be submitted to the address shown on the purchase order.
7. Bid prices shall remain in effect for one (1) calendar year from the date of award with
extension of the same bid prices for another year if agreed by bot h parties. Quantities of
materials will be ordered as needed.
XV. RESILIENT SEAT/GATE VALVES
A. Prevailing Specifications/INDOT Standard Specifications Section: AWWA C509
B. Additions:
1. Resilient seated gate valves shall be epoxy-coated, resilient wedge, open right, designed
for 200 PSI working pressure and meeting the requirement of AWWA C509.
2. Valves shall be bronze non-rising stem, mechanical joint (MJ), 2” square operating nut for
vertical installation with two O-ring stem seals, and rubber-coated or rubber-sealed gate.
3. Valves shall be manufactured by Clow or Mueller.
4. All valves shall be supplemented with stainless steel nuts, bolts, and additional valve
accessories. Kits shall be provided with domestic wedge action retainer glands.
5. All domestic materials shall be shipped free on board destination, freight prepaid, in open
flatbed trucks to the South Bend Water Works Olive Street Station, 915 South Olive
Street (“F.O.B. Destination”) or otherwise specified by the Owner within 5 miles of the city
limits of South Bend, Indiana. Gate valves shall be delivered within three working days of
purchase order.
6. Invoices shall be submitted to the address shown on the purchase order.
7. Bid prices shall remain in effect for one (1) calendar year from the date of award with
extension of the same bid prices for another year if agreed by both parties. Quantities of
materials will be ordered as needed.
XVI. FIRE HYDRANTS
A. Prevailing Specifications/INDOT Standard Specifications Section: AWWA C502
B. Additions:
1. Fire hydrants shall conform to the most recent version of AWWA C502; two, 2 ½” nozzles
with National Standard thread and one, 5” pumper nozzle with South Bend Fire
Department special thread; chained nozzle caps; 1” square operating nut to open
clockwise; 1” square nozzle caps nuts; 360 degree rotatable upper barrel of break-flange
design; painted red, white, and blue; extension for a 6 foot trench depth; 6” inlet with
gasket and wedge action retainer gland. The inlet connection (shoe) shall be oversized to
fit old and new pipe, having an outer diameter range from 6.9” to 7.1”.
2. The nominal 5” pumper nozzle shall have an I.D. of at least 4.75”.
3. The main valve size shall be 5.25” in diameter; the main valve shall close with, and be
held closed by, normal water pressures. The inside of the shoe and the lower plate valve
shall be epoxy-coated where exposed to pressurized water.
4. Fire hydrants shall have varying bury depth lengths ranging from five (5) f eet to seven (7)
feet. Quantities of the lengths are specified in the bid unit price.
5. Fire hydrants to be manufactured by Clow Medallion or Mueller Super Centurion.
6. All fire hydrants shall be provided with stainless steel nuts, bolts, and fire hydrant
accessories. Kits shall be provided with domestic wedge action retainer glands.
7. All domestic materials shall be shipped free on board destination, freight prepaid, in open
flatbed trucks to the South Bend Water Works Olive Street Station, 915 South Olive
Street (“F.O.B. Destination”) or otherwise specified by the Owner within 5 miles of the city
limits of South Bend, Indiana. Fire hydrants shall be delivered within three working days
of purchase order.
8. Invoices shall be submitted to the address shown on the purchase order.
9. Bid prices shall remain in effect for one (1) calendar year from the date of award with
extension of the same bid prices for another year if agreed by both parties. Quantities of
materials will be ordered as needed.
CITY OF SOUTH BEND, INDIANA
CONTRACTOR’S BID FOR PUBLIC WORK
Project Name (Name here)
Project No. (Number here)
For Bids Due (Date here)
PART I
(Must be completed for all bids. Please type or print)
Date: Bidder (Firm):
Address:
City/State/Zip: Telephone Number: ( )
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
and dated for the sum of (enter the Total Bid as shown on the Proposal)
($ )
(Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical)
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified
in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in
accordance with the notice. Any addendums attached will be specifically referenced at the applicable
page.
If additional units of material included in the contract are needed, the cost of units must be the same as
that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a
unit basis, the itemization of the units shall be shown on a separate attachment.
ACCEPTANCE
The above bid is accepted this day of 20
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Gary A. Gilot, President Jordan V. Gathers, Member
Elizabeth A. Maradik, Member Therese J. Dorau, Member
Joseph R. Molnar, Member Attest: Linda M. Martin, Clerk
By
(Signature)
(Printed Name of Person Signing)
Core and Main11-23-20
731 W. Ireland Rd
South Bend, In 46614 574 231-8739
Chris Dearborn
310,366.20
11-23-20
Three Hundred and ten thousand, three hundred and sixty-six dollars
Ductile Iron Pipes, Valves and Hydrants
120-054
11-24-20 9:00AM
Leslie Bieck P.E
Ductile Iron Pipes, Valves, and Hydrants
BID/PROPOSAL
CITY OF SOUTH BEND
BID NAME Ductile Iron Pipes, Valves, and Hydrants (PN 120-054)
FOR BIDS DUE November 24, 2020, 9:00 a.m., Local Time
BASE BID
Item
No. Description Quantity Unit Unit Price Total
1 4" X 18' Ductile Iron Pipe 10 EA $
2 6" X 18' Ductile Iron Pipe 10 EA $
3 8" X 18' Ductile Iron Pipe 10 EA $
4 10" X 18' Ductile Iron Pipe 5 EA $
5 12" X 18' Ductile Iron Pipe 5 EA $
6 16" X 18' Ductile Iron Pipe 5 EA $
7 20" X 18' Ductile Iron Pipe 5 EA $
8 24" X 18' Ductile Iron Pipe 5 EA $
9 30" X 18' Ductile Iron Pipe 5 EA $
10 4" Open Right, MJ valve 10 EA $
11 6" Open Right, MJ valve 50 EA $
12 8" Open Right, MJ valve 10 EA $
13 10" Open Right, MJ valve 5 EA $
14 12" Open Right, MJ valve 5 EA $
15 5.25" SB Fire Hydrant, 5 FT 20 EA $
16 5.25" SB Fire Hydrant, 5.5 FT 40 EA $
17 5.25" SB Fire Hydrant, 6 FT 40 EA $
18 5.25" SB Fire Hydrant, 6.5 FT 20 EA $
19 5.25" SB Fire Hydrant, 7 FT 10 EA $
BASE BID TOTAL $
*Mechanical Joint (MJ)
Bidder Name: ____________________
Core and Main
$19.29
$15.02
3,472.20
2,703.60
3,562.20
2,305.80
2,937.60$32.62
$25.60
$19.79
4,323.60$48.01
5,693.10$63.26
$79.94 7,198.20
$109.94 9,897.60
$392.00
$500.00
3,920.00
$778.00 7,780.00
25,000.00
6,025.00
$1,534.00
$1,205.00
7,670.00
$1,619.00 32,380.00
$1,659.00 66,360.00
67,360.00
$1,691.00 34,380.00
$1684.00
$1740.00 17400.00
310,366.20
Bidder (Firm):
Address:
City/State/Zip:
Telephone Number: Fax Number:
By
(Signature)
(Printed Name)
(Title)
Core and Main
731 W. Ireland Rd
South Bend, In 46614
574-231-8739 574-231-8794
Chris Dearborn
District Manager
Core & Main
731 W Ireland Rd
South Bend, IN
46614
South Bend Municipal Bid
Drug Testing Requirement
South Bend, IN
To Whom it May Concern,
Current associates being assigned to work on customer premises may be tested in
accordance with Core & Main’s agreement with the customer to comply with the customer’s
requirements for drug and alcohol screening.
Full current written policy including the above statement is available for submission post-bid.
Yours Sincerely,
Chris Dearborn
Indiana District Manager
Core & Main
731 W Ireland Rd
South Bend, IN
46614
South Bend Municipal Bid
Similar Projects Clause
South Bend, IN
To Whom it May Concern,
Core and Main currently holds and has previously serviced hundreds of municipal bids of all
sizes all over the United States. We are currently servicing hydrants, hydrant parts, and brass
in Ft Wayne, IN and have been for over two years. We’ve had several material bids for the city
of Bloomington, IN. More project information and/or detail may be provided in post bid
documents if needed.
Yours Sincerely,
Chris Dearborn
Indiana District Manager
Core & Main
731 W Ireland Rd
South Bend, IN
46614
South Bend Municipal Bid
South Bend, IN
To Whom it May Concern,
Core & Main (www.coreandmain.com) is the nation’s largest distributor of water, sewer, storm, fusible
piping, and fire protection infrastructure products, which serve both contractors and municipalities in all
aspects of the water, wastewater, clean water, landfill, energy, and fire protection industries. Simply put,
we supply the materials and expertise for all the water that comes to you, and all the water that is taken
away from you. Core & Main operates more than 245 branches with over 3000 employees serving the
United States, the Caribbean and international markets.
Yours Sincerely,
Chris Dearborn
Indiana District Manager