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Home My WebLink About11242020 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 24, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-11242020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 1 1. REVIEW OF MINUTES A. Regular Meeting of November 10, 2020 2. PUBLIC HEARING A. New Massage Establishment License 1. Company: Heart to Heart Massage and Wellness 2. Location: 115 N. William St. 3. Favorable Recommendations 3. OPENING OF BIDS A. One (1) or More, 2020 or Newer, Truck Mounted Street Sweeper – Spec S 1. Funding: PR-00004787 B. Two (2) More or Less, 2020 or Newer, Mid-Size Four Door Hybrid Sedan Automobiles – Spec F 1. Funding: PR-00004847 C. One (1) or More, 2020 or Newer, Vacuum Air Street Sweeper – Spec R 1. Funding: PR-00004785 D. Seitz Park Reconstruction – Project No. 117-093A 1. Funding: PR-00004857 E. Ductile Iron Pipes, Valves, and Hydrants – Project No. 120-054 1. Funding: PR-00004693 F. Sheridan St. and Sample St. Signal Improvements – Project No. 116-127A 1. Funding: PR-00004690 4. OPENING OF QUOTATIONS A. Cleveland Well Nos. 2 & 3 Refurbishments – Well Cleaning – Project No. 118- 021E 1. Funding: PR-00005225 B. Edison Well No. 4 Refurbishments – Well Cleaning – Project No. 120-060 1. Funding: PR-00005227 C. North Water Treatment Plant Raw Water Header Improvements – Project No. 119-011A 1. Funding: PR-00005229 D. Curb & Sidewalk Repairs – Project No. 120-001A 1. Funding: PR-00005362 E. East Race Sidewalk Repairs – Project No. 117-130 1. Funding: PR-00005484 F. Pinhook Well No. 4 Refurbishment – Well Cleaning – Project No. 120-061 1. Funding: PR-00005228 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 24, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-11242020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 2 5. AWARD BIDS AND APPROVE CONTRACTS A. Two (2), More or Less, 2020 or Newer, Three-Quarter Ton Four Wheel Drive Pick-Up Trucks – Spec L 1. Company: Jordan Ford 2. Amount: a) One (1) Base Quote plus Alternates 2, 3, and 4 for $43,918 b) One (1) Base Quote plus Alternate 3 for $32,894 c) One (1) Base Quote plus Alternates 2 and 3 for $39,424 3. Funding: PR-00003993 B. One (1) or More, 2020 or Newer, Full Size Cargo Van – Spec Q 1. Company: Jordan Ford 2. Amount: One (1) at $34,774.49 for Base Quote plus Alternates 1-5 & Dealer Options 1 & 2; One (1) at $37,492.49 for Base Quote plus Alternates 1-5 & Dealer Options 1, 2, & 3; Total $72,266.98 3. Funding: PR-00005423 C. Four (4) or More, 2020 or Newer Standard AWD 4-Door Utility Vehicles – Spec I 1. Company: Jordan Ford 2. Amount: $24,739 each; Total for Five (5) $123,695 3. Funding: PR-00003050 6. CHANGE ORDERS A. St. Joseph River Backwater Valves – Project No. 119-018 1. Company: Selge Construction Company, Inc. 2. Change Order No.: 1 3. Increase Amount: $10,613 4. Percent of Increase: 11.24% 5. Revised Contract Amount: $105,063 6. Funding: PO-0000303 B. Eagle Way Sewer Extension – Project No. 119-095 1. Company: Indiana Earth, Inc. 2. Change Order No.: 1 3. Increase Amount: $28,737 4. Percent of Increase: 12.00% 5. Revised Contract Amount: $268,181.56 6. Funding: PO-0001014 C. Western Ave. Streetscape, Phase III – Project No. 118-076 1. Company: Indiana Earth, Inc. 2. Change Order No.: 5 3. Increase Amount: $41,135 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 24, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-11242020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 3 4. Percent of Change: 1.45% 5. Total Percent of Change: 9.53% 6. Revised Contract Amount: $2,885,401.94 7. Funding: PO-0000394 D. River Walk from Beyer Street to Howard Park – Project No. 117-083A 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Increase Amount: $25,880.22; Additional Thirty-Two (32) Days 4. Percent of Increase: 0.81% 5. Revised Contract Amount and Completion Date: $3,224,880.22; January 1, 2021 6. Funding: PO-0001785 7. PROJECT COMPLETION AFFIDAVITS A. At-Large Council Office Renovations – Project No. 119-105 1. Company: Premier 1 Construction, Inc. 2. Final Contract Amount: $21,500 3. Funding: Council’s Repairs and Maintenance B. Century Center Elevator Renovation – Project No. 118-104D 1. Company: Gibson-Lewis, LLC 2. Final Contract Amount: $168,700 3. Funding: Hotel/Motel Tax C. Gemini at Colfax Exterior Renovations, Water Main– Project No. 119-103D 1. Company: Ritschard Brothers, Inc. 2. Final Contract Amount: $65,457 3. Funding: RWDA TIF D. Miami Basin Valve Replacement – Project No. 116-082D 1. Company: HRP Construction Co., Inc. 2. Final Contract Amount: $175,259.48 3. Funding: LRSA & SSDA TIF (251.0606.431.42.96) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Two (2), More or Less, 2020 or Newer, Trailer Mounted Anti-Icing Systems – Spec U 1. Funding: PR-00005495 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Authorization for Entry Agreement – Honeywell International Inc. 1. Description: Drilling and Revocable Permit at 3520 Westmoor St. for Environmental Remediation CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 24, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-11242020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 4 B. Professional Services Agreement – Jones Petrie Rafinski 1. Description: Design Services for Streetscape Improvements for the 3400 Block of S. Michigan St. 2. Amount: $8,500 3. Funding: PR-00005242 C. Emergency Sewer Repair Work – HRP Construction 1. Description: Replacement of Deteriorated Sewer Main Line and Manhole due to discovery of Sink Hole on Corby, Ironwood and Rockne Intersection Project 2. Amount: $308,124.70 3. Funding: PO-00002249 D. Contribution in Aid of Construction Agreement – Indiana Michigan Power Co. 1. Description: Two (2) Agreements for Installation of Primary Service Feed, Transformer Relocation & Transformer Removals at Wastewater Treatment Plant 2. Amount: Re-Use Water Pump Station Building $4,359.28; Compressor Building $11,173.07; Total $15,532.35 3. Funding: PR-00005428 E. Amendment No. 1 to Owner-Engineer Agreement – Abonmarche Consultants, Inc. 1. Description: Traffic Analysis and Design Services for Eddy St. and Howard St. Intersection 2. Amount: $109,430; New Total $129,730 3. Funding: PR-00005408 F. Real Property Transfer Agreement and Quit Claim Deed– Near Northwest Neighborhood Inc. 1. Description: Transfer Properties for Development of Affordable Housing 2. Locations: a) 912 N. Sherman Ave. b) 914 N. Sherman Ave. c) 918 N. Sherman Ave. 3. Amount: $1.00 G. Amendment to Memorandum of Understanding – Teamsters Local Union No. 364 1. Description: Extend the Current Terms of the Teamster Master Agreement to December 31, 2021 and Increase Union Employee Base Rate by 1% H. Sidewalk Utility & Traffic Loop Easement Agreement – Core South Bend, LLC 1. Description: Fifteen (15) Ft. Easement for City at 219 E. Ireland Rd. Property Frontage for Construction, Repair, Installation, and Maintenance of Public Sidewalk, certain Utility Structures, and Traffic Loops I. Professional Services Agreement – Jones Petrie Rafinski Corporation CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 24, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-11242020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 5 1. Description: Design Services for Drainage Improvements at several Locations and Randolph Park Improvements 2. Amount: NTE $44,185 3. Funding: PR-00005212 J. Professional Services Agreement – McCormick Engineering, LLC 1. Description: Laurel Woods Drainage Improvements Design 2. Amount: NTE $49,920 3. Funding: PR-00005214 K. Professional Services Agreement – Arcadis U.S., Inc. 1. Description: 2021-2025 Water Capital Improvement Plan Updates and Rate Case Support 2. Amount: NTE $49,000 3. Funding: PR-00005358 10. LICENSES AND PERMITS A. Encroachments/Revocable Permits 1. Applicant: PGK Enterprises, LLC a) Location: 1021 North St. Peter St. b) Description: Install Hydronic Snowmelt System in Driveway at Public Right-of-Way c) Engineering notes City will not be Liable if Private Utility needs to do Repairs B. Transient Merchant License Renewal 1. Applicant: JDL Corporation d/b/a/ Shipshewana on the Road a) Event: Shipshewana on the Road Gift, Food, and Craft Show b) Location: Convention Hall & Discovery Ball Room, Century Center c) Description: Gifts, Clothing, Furniture, Food and Craft Show d) Favorable Recommendations 11. STREET/ALLEY VACATIONS A. Applicant: Roger Woodard and Mark Hubbard 1. Location: First East/West Alley between St. Vincent St. and Howard St. from St. Louis Blvd. to First North/South Alley 2. Purpose: Revised due to Information missing from previous Application 3. Engineering and Community Investment state Vacation request violates Three (3) Criteria of IC 36-7-3-13 12. TRAFFIC CONTROL DEVICES A. New Installation – Honorary Street Sign CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 24, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-11242020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 6 1. Description: Placement of Honorary Street Sign for James Charles Trotter, Sr. (Frankie’s Barbeque Owner) 2. Location: Corner of W. Washington St. and Liston St. 3. All criteria have been met 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 51756 Ironwood Rd. – Water/Sewer B. 53080 Nadine St. – Water/Sewer C. 53169 Summer Breeze Dr. – Water/Sewer 14. RATIFY BONDS A. Contractor Bonds 1. Jhonny Pineda, Released effective November 6, 2020 B. Excavation Bonds 1. Elf Excavating LLC, Released effective November 6, 2020 2. Fiber Optic Mgmt. LLC dba Turnkey Network Solutions, Approved effective November 12, 2020 3. K & S Engineers Inc., Approved effective November 6, 2020 4. Advanced Excavating LLC, Approved effective November 13, 2020 5. Inland Waters Pollution Control, Inc., Approved effective November 13, 2020 C. Occupancy Bonds 1. Custom Awning, Released effective November 6, 2020 2. Davey Tree Expert Company, Released effective November 6, 2020 3. Fiber Optic Mgmt. LLC dba Turnkey Network Solutions, Approved effective November 12, 2020 4. K & S Engineers Inc., Approved effective November 6, 2020 5. Advanced Excavating LLC, Approved effective November 13, 2020 6. Burkhart Sign Systems, LLC, Approved effective November 12, 2020 7. Inland Waters Pollution Control, Inc., Approved effective November 13, 2020 15. CLAIMS A. Ratify City of South Bend Claims 1. Claim Nos.: GBN-7663, GBN-7662, GBN-7512/7803 1) Date: 11/10/2020 2) Amount: $1,286,704.38 2. Claim Nos.: GBN-7876, GBN-7937, GBN-7901, GBN-7936 3) Date: 11/17/2020 4) Amount: $1,962,713.60 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 24, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-11242020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 7 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.