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HomeMy WebLinkAboutNeighborhood Stat Slides_2020 Q3SBStat 2020 Neighborhood Stat Q3 October 8, 2020SBStat SBStat 2020 Guidance for a Remote SB Stat Meeting 1.When you’re not speaking, please mute your microphone 2.To ask a question, let the moderator know you have a question in the chat. This can be as simple as typing: •“Hi I have a question” •“I’d like to follow up on this” 3.The moderator will let the conversation breathe during discussion, but will step in if needed residents’ livesImprove 1 4 departmentsEmpower servicesImprove 2 dataFocus on 3 These are the SB Stat Program Goals in 2020. These goals serve as a roadmap for departments and guidance from the Mayor on priority areas of focus in 2020 Citywide Performance Management SBStat 2020 Today’s Agenda I. Highlights from this past quarter II. Using data to drive performance III. Taking action IV. Celebrating our values SBStat 2020 Project Brief Description Status Street Improvement Plan Analyze strategies for prioritization and funding Neighborhood Health Indicators Develop a map for internal and/or external use Trash and Yard Waste Pick-Up Outreach Restructure program outreach to reduce cross- contamination Vacant Commercial Property Strategy Develop joint strategy for identifying and activating commercial vacant lots RSVP KPI Reporting Prioritize KPIs and develop reporting structure Neighborhood Stat Portfolio Summary Status of SBStat projects in the queue for 2020 Legend Project on schedule Project delayed Project cancelled Project under consideration SBStat 2020 Using data to drive performance Diving deep into a few key initiatives being undertaken to improve city performance SBStat 2020 Street Improvement Plan •Purpose and Methodology •Data Analysis •Financial Analysis •Reporting SBStat 2020 Purpose: To articulate short-term (3-year) and long-term (10-year) goals for the City to achieve and monitor SBStat 2020 Guiding Principles SBStat 2020 Methodology •The City owns and maintains 1,258 lane miles of streets (1,073 asphalt + 161 concrete + 24 brick) •Plan to adopt a more strategic approach for street preservation using data driven decision-making to improve their overall condition 1.Assess the condition of the streets with a non-subjective strategy that is consistent and dependable 2.Using the results of the assessment, determine a maintenance strategy 3.Develop a long-term plan to address street repair in a cost-effective way Street Assessment 1.Pavement Surface Evaluation and Rating (PASER) 2.Roadbotics SBStat 2020 PASER Data Analysis SBStat 2020 Benchmark Data Analysis SBStat 2020 Brick Street Survey Data •Administered in August 2020 by online survey tool, SurveyMonkey •Sent to neighborhood organizations where brick streets exist, including Near Northwest Neighborhood, Chapin Park Historic District, East Bank, Monroe Park, and Near Westside neighborhoods •Approximately 250 responses collected •Strongly agreed to brick street preservation •Mentioned drainage and traffic calming benefits •High tolerance for slight unevenness Strategy Roadmap SBStat 2020 Target for South Bend Short-and Mid-term: 0% poor, >50% fair, and >50% good •Based upon the total percentage of poor, fair, and good streets Long-term: Average citywide PASER of 7 •Eventually shift to focusing on a target average citywide PASER •Assumes that 0% of City streets are in poor or failed condition •Based upon desire to increase the current citywide PASER of 6 in response to resident feedback SBStat 2020 Financial Strategy The key to a sustainable long-term street financial plan is to allocate more funds to proactive maintenance techniques such as crack sealing, instead of waiting until full street reconstruction is needed. SBStat 2020 Short-Term Strategy (2021-2023) The three-year plan in this document is achievable through existing annual City resources available for street repair and planned capital investment (debt). SBStat 2020 Short-Term Strategy (2021-2023) SBStat 2020 Long-Term Needs (2023-2030) •Current street maintenance funding levels are not adequate to maintain PASER ratings into the future. •Increasing resource allocation to streets maintenance enables the City to maintain and/or improve street conditions in the future. SBStat 2020 Long-Term Financial Needs Option 1: Financial needs to achieve a city-wide PASER average of 7 by 2030 SBStat 2020 Long-Term Financial Needs Option 2: Financial needs to achieve a city-wide PASER average of 7 by 2026 SBStat 2020 Ongoing Reporting •Street conditions dashboard •City webpage (draft) •City Council presentation to discuss bond issue SBStat 2020 Taking action Offering policy alternatives, data-based frameworks, and decision points to take action in improving the lives of South Bend residents SBStat 2020 Next Steps 1.Publicize 2030 Street Improvement Plan •City webpage and City Council presentation 2.Establish long-term data collection and management strategy •PASER vs. RoadBotics Discussion Questions: •Are there any important considerations and/or pieces of feedback as we prepare to share this plan publicly? •Which option(s) for long-term sustainable funding are realistic/preferred? Taking Action Street Improvement Plan The problem •Need to repair failed roads (1s and 2s) •Need to establish a short-and long-term repair strategy •Need to increase transparency with the public Available data •PASER data •RoadBotics data •Financial data Key context •Desire to refocus on residential roads •Ongoing and COVID-related financial constraints Decision points for the Mayor •Provide feedback on communication strategy •Provide feedback on long-term financial needs and preferred long-term funding source(s) SBStat 2020 Closing out the quarter Revisiting the Neighborhood Stat Portfolio Project Status Street Improvement Plan RSVP KPI Reporting Neighborhood Health Indicators Map Trash and Yard Waste Pick-Up Program Outreach Vacant Commercial Property Strategy Historic investment Legend Project on schedule Project delayed Project cancelled Project under consideration •Do we have clear next steps for the key initiatives discussed today? •Is the portfolio to the left still accurate? Should the projects next up in the queue be prioritized for next quarter? •Are there any initiatives/areas of interest that should be added to the portfolio for next quarter? Questions to close out the quarter SBStat 2020 Project Updates Sharing updates for ongoing projects SBStat 2020 Economic Impact of COVID-19 on South Bend Insights from real-time financial data New Tool Mastercard data used in an interactive map dashboard to visualize financial spending in retail around the City. Limitations •Financial data is only based on Mastercard account holders, not necessarily representative of City at large •No data available prior to 2018 SBStat 2020 Local Economy Dashboards SBStat 2020 Key Takeaways & Discussion Feedback and reactions to the dashboard prototypes Key Takeaways 1.Total retail spending across the City hit a low in April 2020 when it decreased by about 25% compared to April 2019 2.Since May 2020, total retail spending has decreased by about 10 –20% compared to 2019 3.Downtown has realized the most dramatic decreases in retail spending compared to other parts of the City •Low point, April 2020: a decrease in spending of ~55% •Since May 2020: a decrease between ~20% –40% compared to 2019 SBStat 2020 Key Takeaways & Discussion Feedback and reactions to the dashboard prototypes Discussion Questions •What do you like about the dashboard prototype? What do you not like? •How would you like to see this data be used? SBStat 2020 Celebrating our values This section highlights exemplary work happening in the City to improve performance that may otherwise go unnoticed SBStat 2020 GEERS A collaborative digital inclusion initiative between CoSB, SBCSC, and enFocus SBStat 2020 Neighborhood Stat Q3 October 8, 2020SBStat SBStat 2020 Pavement Surface Evaluation and Rating (PASER) System Road Quality Evaluation Tool PASER System SBStat 2020 Road Quality Evaluation Tool RoadBotics •Automated, unbiased road quality analysis using AI (scale of 1-5) •First assessment occurred August 2018 •New contract signed April 2020 •Most recent assessment completed July 2020 SBStat 2020 Road Lifespan Project Type Road Type Road Material Years Added Reconstruction Residential​Asphalt 20 Reconstruction Arterial Asphalt 15​ Reconstruction Arterial​Concrete​50​ Milling (1.5”)Both Asphalt 10 Crack Sealing Both Asphalt​4​ Liquid Road Both Asphalt 7.5 *Will develop more accurate predictions over time based upon historical data