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HomeMy WebLinkAboutPSA - Riverside Drive Bank Stabilization Contract - Jones, Petrie, Rafinski Corp.1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS November 10, 2020 Mr. Chris Chockley Jones Petrie Rafinski 325 S. Lafayette Blvd., Ste. 200 South Bend, IN 46601 cchockleygjprI source. corn RE: Professional Services Agreement Dear Mr. Chockley: PHoNE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on November 10, 2020, approved the above referenced agreement for the temporary easement acquisition for the Riverside Drive bank stabilization project in an amount, not to exceed $31,105. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk Enclosure GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR EJCDC..-- ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES THIS IS AN AGREEMENT effective as of November 10, 2020 between Board of Public Works, City of South Bend, Indiana ("Owner") and Jones Petrie Rafinski Corp. ("Engineer"). ("Effective Date") Owner's Project, of which Engineer's services under this Agreement are a part, is generally identified as follows: Riverside Drive Bank Stabilization Project ("Project"). Engineer's Services under this Agreement are generally identified as follows: Easement Acquisition Assistance Owner and Engineer further agree as follows: 1.01 Basic Agreement and Period of Service A. Engineer shall provide, or cause to be provided, the services set forth in this Agreement. If authorized by Owner, or if required because of changes in the Project, Engineer shall furnish services in addition to those set forth above. Owner shall pay Engineer for its services as set forth in Paragraphs 7.01 and 7.02. B. Engineer shall complete its services within a reasonable time, or within the following specific time period: See attached Exhibit A . . . . . . . . . . . . Page 1 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. 2.01 Payment Procedures A. Invoices: Engineer shall prepare invoices in accordance with its standard invoicing practices and submit the invoices to Owner on a monthly basis. Invoices are due and payable within -30 35 days of receipt. if Ovffier fails to make any payment due Engineer- for sen4ees and expenses within 30 days after- r-eeeipt of Engineer-'s iwveiee, then the amounts dtte Engineer- will be iffer-eased at the rate of per- nionth (of! the maximum rate- of ipAef!est pelzrnitted by law, if less) from said thit4ieth day. In addition, Engineer may, after giving seven days written notice to Owner, suspend services under this Agreement until Engineer has been paid in full all amounts due for services, expenses, and other related charges. Owner waives any and all non -disputed claims against Engineer for any such suspension. P.,.gEe„ts will be eredited first to interest and the t prineipal. 3.01 Termination A. The obligation to continue performance under this Agreement may be terminated: 1. For cause, a. By either party upon 30 days written notice in the event of substantial failure by the other party to perform in accordance with the Agreement's terms through no fault of the terminating party. Failure to pay Engineer for its services is a substantial failure to perform and a basis for termination. b. By Engineer: 1) upon seven days written notice if Owner demands that Engineer furnish or perform services contrary to Engineer's responsibilities as a licensed professional; or 2) upon seven days written notice if the Engineer's services for the Project are delayed for more than 90 days for reasons beyond Engineer's control. Engineer shall have no liability to Owner on account of a termination by Engineer under Paragraph 3.0I I.A. Lb. c. Notwithstanding the foregoing, this Agreement will not terminate as a result of a substantial failure under Paragraph 3.01.A.l.a if the party receiving such notice begins, within seven days of receipt of such notice, to correct its substantial failure to perform and proceeds diligently to cure such failure within no more than 30 days of receipt of notice; provided, however, that if and to the extent such substantial failure cannot be reasonably cured within such 30 day period, and if such party has diligently attempted to cure the same and thereafter continues diligently to cure the same, then the cure period provided for herein shall extend up to, but in no case more than, 60 days after the date of receipt of the notice. 2. For convenience, by Owner effective upon Engineer's receipt of written notice from Owner. B. The terminating party under Paragraph 3.01.A may set the effective date of termination at a time up to 30 days later than otherwise provided to allow Engineer to complete tasks whose value would otherwise be lost, to prepare notes as to the status of completed and uncompleted tasks, and to assemble Project materials in orderly files. Page 2 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. C. In the event of any termination under Paragraph 3.01, Engineer will be entitled to invoice Owner and to receive full payment for all non -disputed services performed or furnished in accordance with this Agreement and all reimbursable expenses incurred through the effective date of termination. 4.01 Successors, Assigns, and Beneficiaries A. Owner and Engineer are hereby bound and the successors, executors, administrators, and legal representatives of Owner and Engineer (and to the extent permitted by Paragraph 4.01.13 the assigns of Owner and Engineer) are hereby bound to the other parry to this Agreement and to the successors, executors, administrators, and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements, and obligations of this Agreement. B. Neither Owner nor Engineer may assign, sublet, or transfer any rights under or interest (including, but without limitation, moneys that are due or may become due) in this Agreement without the written consent of the other, except to the extent that any assignment, subletting, or transfer is mandated or restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. C. Unless expressly provided otherwise, nothing in this Agreement shall be construed to create, impose, or give rise to any duty owed by Owner or Engineer to any contractor, subcontractor, supplier, other individual or entity, or to any surety for or employee of any of them. All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of Owner and Engineer and not for the benefit of any other party. 5.01 General Considerations A. The standard of care for all professional engineering and related services performed or furnished by Engineer under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Engineer makes no warranties, express or implied, under this Agreement or otherwise, in connection with Engineer's services. Subject to the foregoing standard of care, Engineer and its consultants may use or rely upon design elements and information ordinarily or customarily furnished by others, including, but not limited to, specialty contractors, manufacturers, suppliers, and the publishers of technical standards. B. Engineer shall not at any time supervise, direct, control, or have authority over any contractor's work, nor shall Engineer have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at the Project site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor's furnishing and performing of its work. C. This Agreement is to be governed by the law of the state or jurisdiction in which the Project is located. D. Engineer neither guarantees the performance of any contractor nor assumes responsibility for any contractor's failure to furnish and perform its work in accordance with the contract between Owner and such contractor. Engineer is not responsible for variations between actual construction bids or costs and Engineer's opinions or estimates regarding construction costs. Page 3 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. E. Engineer shall not be responsible for the acts or omissions of any contractor, subcontractor, or supplier, or of any of their agents or employees or of any other persons (except Engineer's own employees) at the Project site or otherwise furnishing or performing any construction work; or for any decision made regarding the construction contract requirements, or any application, interpretation, or clarification of the construction contract other than those made by Engineer. F. The general conditions for any construction contract documents prepared hereunder are to be the "Standard General Conditions of the Construction Contract" as prepared by the Engineers Joint Contract Documents Committee (EJCDC C-700, 2007 Edition) unless the parties agree otherwise. G. The Owner acknowledges the Engineer's construction documents, including all electronic files, as instruments of professional services. Owner shall have a limited license to use the documents on the Project, extensions of the Project, and for related uses of the Owner, subject to the following limitations: (1) Owner acknowledges that such documents are not intended or represented to be suitable for use on the Project unless completed by Engineer, or for use or reuse by Owner or others on extensions of the Project, on any other project, or for any other use or purpose, without written verification or adaptation by Engineer; (2) any such use or reuse, or any modification of the documents, without written verification, completion, or adaptation by Engineer, as appropriate for the specific purpose intended, will be at Owner's sole risk and without liability or legal exposure to Engineer or to its officers, directors, members, partners, agents, employees, and consultants; (3) Owner shall indemnify and hold harmless Engineer and its officers, directors, members, partners, agents, employees, and consultants from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from any use, reuse, or modification of the documents without written verification, completion, or adaptation by Engineer; and (4) such limited license to Owner shall not create any rights in third parties. Nevertheless, the final construction documents, including all electronic files, prepared under this agreement shall become the property of the Owner upon completion of services and payment in full of all monies due to the Engineer. H. To the fullest extent permitted by law, Owner and Engineer (1) waive against each other, and the other's employees, officers, directors, agents, insurers, partners, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to the Project, and (2) agree that Engineer's total liability to Owner under this Agreement shall be limited to $50,000 or the total amount of compensation received by Engineer, whichever is greater. I. The parties acknowledge that Engineer's scope of services does not include any services related to a Hazardous Environmental Condition (the presence of asbestos, PCBs, petroleum, hazardous substances or waste as defined by the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. §§9601 et seq., or radioactive materials). If Engineer or any other party encounters a Hazardous Environmental Condition, Engineer may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the Project affected thereby until Owner: (1) retains appropriate specialist consultants or contractors to identify and, as appropriate, abate, remediate, or remove the Hazardous Environmental Condition; and (2) warrants that the Site is in full compliance with applicable Laws and Regulations. J. Owner and Engineer agree to negotiate each dispute between them in good faith during the 30 days after notice of dispute. If negotiations are unsuccessful in resolving the dispute, then the dispute shall be mediated. If mediation is unsuccessful, then the parties may exercise their rights at law. Page 4 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. 6.01 Total Agreement A. This Agreement (including any expressly incorporated attachments), constitutes the entire agreement between Owner and Engineer and supersedes all prior written or oral understandings. This Agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument. 7.01 Basis of Payment —Hourly Rates Plus Reimbursable Expenses A. Using the procedures set forth in Paragraph 2.01, Owner shall pay Engineer as follows: 1. An amount equal to the cumulative hours charged to the Project by each class of Engineer's employees times their respective hourly rate as shown on the attached Service Fee Schedule for all services performed on the Project, plus reimbursable expenses and Engineer's consultants' charges, if any. This will be charged on an "hourly -not -to -exceed" basis with a maximum amount as provided in #3 below. 2. Engineer's Service Fee Schedule are attached as Appendix 1. 3. The total compensation for services ($21,865.00) and reimbursable expenses ($9,240.00) is estimated to be $31,105.00. (See attached Exhibit A) 7.02 Additional Services: For any services not explicitly included within the scope of work herein that are requested or acknowledged by Owner in writing and performed by any of Engineer's employees engaged directly on the Project, Owner shall pay Engineer an amount equal to the cumulative hours charged to the Project by each class of Engineer's employees times Service Fee Schedule for each applicable billing class; plus reimbursable expenses and Engineer's consultants' charges, if any. Any resultant charges will be tracked and invoiced separately from other charges associated with "in -scope" services & expenses and will be done so on a monthly basis in the same manner described within appropriate sections herein and pertaining to said "in -scope" services & expenses. If any additional, or "out -of -scope" services are deemed to be significant in terms of breadth or cost by either Owner or Engineer, an amendment to this agreement shall be prepared accordingly and executed by both parties before work subject to the same can begin, and charges incurred. Engineer's Service Fee Schedule is attached as Appendix 1. Attachments: Appendix 1, Engineer's Service Fee Schedule — PLEASE NOTE THAT THE SCHEDULE OF RATES THEREIN PERTAINING TO MUNICIPAL CLIENTS SHALL APPLY IN THIS CASE Exhibit A, Engineer's Proposal & Anticipated Scope of Services Page 5 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the Effective Date of which is indicated on page 1. Owner: City of South Bend, Indiana Board of Public Works BOARD OF PUBLIC WORKS �s�l�ilat Gary A. Gilot, President Elizabeth A. Maradik, Member Joseph R Molnar, Member Date: Therese J. Dorau, Member Jordan V. Gathers, Member ATTEST: E2iuda C LVa�w Linda M. Martin, Clerk November, 10, 2020 Engineer: Jones Petrie Rafinski Corp. By: Title: ennethZtl& Jr. Vice Pr Chief Financial Officer Date: 2020-10-16 Engineer License or Finn's Certificate No. LS20700056 State of: Indiana (Professional Surveyor) Address for giving notices: Address for giving notices: 227 West Jefferson Boulevard 325 S. Lafayette Blvd. South Bend, Indiana 46601 South Bend, IN 46601 Designated Representative (Paragraph 8.03.A): Designated Representative (Paragraph 8.03.A): Kara M. Boyles, Ph.D., P.E. Same as signatory above Title: City Engineer Phone Number: (574) 235-5933 Facsimile Number: E-Mail Address: Title: Same as signatory above Phone Number: 574-232-4388 (574) 235-9171 Direct (Mobile) Number: 574-536-2743 kboyles(a)southbendin.gov E-Mail Address: kennethjones(a_ jprlsource.com Page 6 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. EJCD C ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE This is Appendix 1, Engineer's Service Fee Schedule, consisting of 2 pages, and referred to in and part of the Short Form of Agreement between Owner and Engineer for Professional Services dated November 10, 2020 Engineer's Service Fee Schedule A. Service Fee Schedule: 1. Service Fee Schedule is set forth in this Appendix 1 and include salaries and wages paid to personnel in each billing class plus the cost of customary and statutory benefits, general and administrative overhead, non -project operating costs, and operating margin or profit. 2. The Service Fee Schedule applies only as specified in Paragraphs 7.01 and 7.02 and is subject to annual review and adjustment. B. Hourly Rates: Hourly rates for additional services requested by Owner and provided by Engineer are provided on the following page. The column thereon specific to "Municipal Clients" is applicable in this case as indicated. Appendix 1, Service Fee Schedule Schedule EJCDC E-520 Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 1 of 2 Mot J 0 N E S r / P E T R I E �' � RAFINSKI Land Surveying - Civil Engineering - Planning - Architectutre - Project Funding - GIS - Environmental - Renewable Energy - Landscape Architecture Category SERVICE FEE SCHEDULE Effective January 1, 2020 Standard Rate Municipal Ratet A Code JPR Officer 0 $ 0.00 $200.00 OFF Principal Staff 7 $150.00 $ 25.00 PPS Management Staff 5 $125.00 $ 25.00 MS Professional Engineer 4 $125.00 $ 15.00 PE Professional Architect $ 4 . $125.00 $ 15.00 RA Professional Landscape Architect $ 4). $125.00 $ 15.00 PLA Professional Surveyor $ 4 $125.00 $ 15.00 PS Professional Geologist $ $125.00 $ 15.00 PG Certified Planning Professional $ $125.00 $ 15.00 PP Certified GIS Professional $ $125.00 $ 15.00 GISP Environmental Professional $ $125.00 $ 15.00 EP Graduate Staff $ C D $100.00 $ 5.00 GS Utility Management Staff/Activities $ A $ 85.00 N/A2 UMS Engineering Dept. Support Staff $ C D $ 80.00 $ 5.00 EDS Architecture Dept. Support Staff $ C D $ 80.00 $ 5.00 ADS Landscape Arch. Support Staff $ C D $ 80.00 $ 5.00 LDS Clerical & Account Staff $ $ 75.00 $ 5.00 CAS Survey Dept. Support Staff $ $ 80.00 $ 5.00 SDS Environmental Dept. Support Staff $ $ 60.00 N/A2 ENS 2-Person Survey Crew $ 4 $140.00 N/A2 2PC Field Geologist $ 2 $125.00 N/A2 FG 1-Person Survey Crew $ 0 $105.00 N/A2 1 PC Environmental Field Technician 8 $ 85.00 N/A2 EFT Resident Project Representative 8 $ 85.00 N/A2 RPR Utility Operations Field Technician 8 . $ 80.00 N/A2 UFT Direct expenses such as printing/copies, messenger/delivery services, shipping expenses, permit application fees, sub -consultants, or sub -contractors, etc., that are paid for by JPR Corp. on behalf of client will be passed on with a 10% markup in most cases, and is defined and stipulated within project specific agreements and/or contracts. 'Utilized for JPR's general municipal services and apply to JPR's multiple contracted roles as "Town Engineer" or "District Engineer" for local municipalities and other local gov't entities & special districts. Also applies to special district administrative services, which JPR provides to several special districts. 2Due to the significant overhead expenses associated with field work, hourly rates for these types of activities cannot be discounted unless a certain minimum threshold for volume is exceeded. Discounted rates for this type of activity are still provided from time to time, but it is done so on a case by case basis and is quantified within specific written agreements relative to specific projects and/or assignments. For inquiries regarding this information, please contact us via phone at any of the numbers provided below or you may do so via email at accounting(cDlprl source.com. MAccounting - PubliclStandard Hourly Rate s12020-01-01 JPR Service Fee Schedule.docx 200 Nibco Parkway, Suite 200 325 S. Lafayette Blvd. 108 W. Columbia Street jprl source.com Elkhart, IN 46516 South Bend, IN 46601 Fort Wayne, IN 46802 574.293.7762 574.232.4388 260.422.2522 Appendix 1, Service Fee Schedule Schedule EJCDC E-520 Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 2 of 2 J O N E S P ET R I E 4--rft R A F I N S K I Land Surveying - Civil Engineering - Planning - Architecture • Project Funding - GIS • Environmental - Renewable Energy - Landscape Architecture EXHIBIT `A' — Page 1 of October 16, 2020 The City of South Bend Board of Public Works 227 W. Jefferson Blvd. South Bend, IN 46601 Attn: Kara M. Boyles, PhD, PE — City Engineer RE: PROPOSAL & ANTICIPATED SCOPE OF SERVICES - EASEMENT ACQUISITION ASSISTANCE RIVERSIDE DRIVE BANK STABILIZATION PROJECT CITY OF SOUTH BEND, INDIANA Thank you for contacting JPR about this important assignment. We have reviewed the information you provided, as well as our own information and workload obligations, and are pleased to present this proposal for your consideration. BACKGROUND REVIEW A/O UNDERSTANDING OF THE ASSIGNMENT: Cardno is serving as Project Engineer on a river bank stabilization project on the City of South Bend's northwest side in order to address significant erosion that has taken place in this location, which will eventually threaten the integrity of Riverside Drive itself if allowed to continue to progress. In order for any type of publicly funded project like this to take place in the needed location, access to and use of private property that's adjacent to and/or on top of the riverbank in question is critical. It has been decided that the best way to acquire the right to access the same is through the procurement of easements from the 9 affected private properties within the project corridor. A list of these properties is attached hereto for reference. Therefore, the task at hand is related to the procurement of what appears to be nine (9) total easements on nine (9) privately owned parcels, with a total of 9 individual owners. (no parcels appear to be commonly owned at this time) Even though the project at hand does not involve the use of federal funding or other such funding that requires very specific protocols with regard to easement or property acquisition as contained within the "Uniform Relocation Act," (URA) the project does require a government entity to purchase an interest in private property in order to complete work that benefits the general public. Because of this, the spirit and 300 Nibco Parkway, Suite 250 325 S. Lafayette Blvd. 108 W. Columbia Street jpr1 source.com Elkhart, IN 46516 South Bend, IN 46601 Fort Wayne, IN 46802 574.293.7762 574.232.4388 260.422.2522 COSB — Board of Public Works October 16, 2020 Page 2 of 4 intent of this act will be followed throughout this process as it relates to the interactions, both written and verbal, with the affected landowners. We will also discuss the notion of donating the needed easements with the affected landowners as soon as the opportunity arises. This would be done in the interest of trying to control the amount of resources needed to facilitate the project's commencement, and in recognition of the possible value brought to the properties in question or preserved on behalf of the properties in question, by the expenditure of public resources needed to accomplish the project at hand. This proposal is intended to include those applicable Professional Services that JPR is qualified to provide, as it relates to determining the geometric details of the easements needed, authoring legal descriptions and creating parcel plats for the same, procurement and coordination of title searches (to verify current ownership) and appraisals (required to help determine a reasonable value for each needed easement), initiating and conducting formal contact with the affected landowners, all collectively in the hopes of helping the COSB reach an agreement with each of them with respect to creating and transferring the easements needed. ANTICIPATED SCOPE OF WORK: The work associated with the task at hand is best described in several stages, as follows: 1. Subject Property Research or "Diligence:" — JPR will order complete title searches on the properties and review the same in order to compare what is found resultant of the same to the proposed easements needed, in order to (1) make sure no unusual title histories or previously existing easements or encumbrances will create any title conflicts going forward, and to (2) verify current ownership of the parcels. 2. At the same time Task #1 commences, we will also prepare initial packets of correspondence to the affected owners introducing the topic, explaining as much of the situation as possible, and providing complete contact information for the staff on our team involved in the hopes to begin productive discussions and interaction with them as soon as possible. 3. Also at the same time Task #1 begins, we will seek the services of an Indiana licensed real estate broker to establish opinions of market value respectively, so that we have reliable data with which to determine what is likely a reasonable value (and purchase offer) for the easements in question, that is in line with the spirit and intent of the URA. 4. Discussions with each owner related to whether or not they wish to donate or be compensated for the easements will ensue, and we will seek their execution of a contract to purchase (or donate) the easements as a result. Based on previous experience with similar assignments associated with City of South Bend projects, we assume that at such time a verbal agreement is reached with a landowner in question, the rest of the interaction with said landowner will be assumed and taken over by the COSB's legal department. (to coordinate final payment, closing, and transfer of the easement) COSB — Board of Public Works October 16, 2020 Page 3 of 4 ANTICIPATED PROJECT TIMELINE: We would anticipate that the overall task can be completed within 90 days from notice to proceed, and this is based on several assumptions discussed below. EXCLUSIONS & ASSUMPTIONS: The project understanding, scope of work, anticipated timeline, and estimated fees provided herein are based upon certain exclusions and assumptions, including but not limited to: 1. Responses and assistance from appraisers, brokers, or other professionals needed on the task will be timely. 2. The landowners affected will be responsive, available, and timely with regard to their interaction with JPR personnel. 3. Involved officials from the City of South Bend will be available with regard to overall guidance and general assistance throughout the process. 4. Extensive repeated attempts at contact with landowners will not be needed. 5. Be advised that some landowners' ability to meet or otherwise engage with JPR may be impacted by the current COVID-19 pandemic. ESTIMATED FEE(S): It is believed that the above described scope of work can be provided for an hourly -not -to -exceed fee of $21,865.00. It is further believed that we will incur expenses on the project up to a possible amount of $9,240.00. Any such fees would be tracked separately from our services fees, as is typical, and will be invoiced with backup documentation provided if requested. All expenses we incur on the project's behalf are passed on subject to a 10% markup, as is typical, and this estimated total includes the same. Approval of this proposal can be provided by signing the bottom of this document where indicated and returning a signed copy to us. We will consider receipt of the same as our notice to proceed. We can also prepare a formal agreement or contract for our services if desired using EJCDC national standard documents. CONCLUSION: JPR extends a sincere thank you for giving us the opportunity to be of service on this project, and we look forward to working with you. COSB — Board of Public Works October 16, 2020 Page 4 of 4 We would be happy to discuss anything mentioned herein upon request. Again, thank you for the opportunity to be part of your project. Sincerely, Kenneth Jones, Jr., PS Vice President & Chief Financial Officer J:\Proposals\City of South Bend\2020\St. Joseph River Bank Stabilization Esmts and Acquisition\2020-10-16 Exhibit A - proposal & scope of services.docx BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 10/27/2020 Department Public Works Name Alicia Czarnecki/Sue Ellen Doudrick Division/Bureau Engineering BPW Date 11/10/2020 Phone Extension 5903 Required Prior to Submittal to Board Legal ® Attorney Name: Clara McDaniels Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Check the Appropriate Item Type — Required for All Submissions ❑ Agreement Amendment ❑ Contract ❑ Proposal ❑ Addendum ® Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: I-1 Other: Required Information Company or Vendor Name Jones Petrie Rafinski Corp. ❑ Yes ® No ❑ If Yes, Approved by New Vendor Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name Riverside Drive Bank Stabilization Project Number 118-005B Funding Source Stormwater Fund (Professional Services) Account No. 667-605-517-431002 Amount $31,105.00 Terms of Contract Hourly Not to Exceed Purpose/Description Temporary easement acquisition support for the Riverside Drive Bank Stabilization Project ❑ Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Required For Change Orders Only Amount of ❑ Increase $ ❑ Decrease $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: %