HomeMy WebLinkAboutRejection of Quotes - Salvation Army Building Roof Repairs Proj No. 119-084B
GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
November 10, 2020
Mr. Michael Dudeck
Dudeck Roofing and Sheet Metal, Inc.
1634 S. Franklin St.
South Bend, IN 46613
stan@dudeckroofing.com
RE: Rejection of Quotations – Former Salvation Army Building Roof Repairs
Project No. 119-084B
Dear Mr. Dudeck:
The Board of Public Works, at its meeting held on November 10, 2020, approved the rejection
of all quotations for the above referenced project due to the quotes exceeding the legal quote
threshold of $150,000.
This project will be advertised at a later date. Thank you for quoting, and we hope you quote
with us in the future.
Please call this office if you have further questions regarding this matter at (574) 235-9251.
Sincerely,
s/Linda M Martin, Clerk
Enclosure
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INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Zach Hurst, Project Engineer
SUBJECT: Reject Quotes - Project No. 119-084B
Former Salvation Army Building Roof Repairs
DATE: November 3, 2020
On October 27, 2020, the Board of Public Works opened and read quotes for the above project.
The quotes ranked as follows:
Bidder Quote
Amount
1.Dudeck Roofing and Sheet Metal $ 363,735.00
2.Midland Engineering Company, Inc.$ 423,300.00
The Indiana state code limits directly solicited quotations to $150,000, meaning both these
quotes must be rejected.
The project will be either (1) re-scoped or (2) re-bid publicly.
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 11/03/2020
Name Zach Hurst Department DPW
BPW Date 11/10/2020 Phone Extension 3057
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Former Salvation Army Building Roof Repairs
Project Number 119-084B
Funding Source River West DA TIF
Account No. 324-10-102-121-443001
Amount
Terms of Contract
Purpose/Description Reject quotes for being over $150,000.
For Change Orders Only
Amount of
Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date:
GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
November 10, 2020
Mr. Michael W. Frahn, CPA
Midland Engineering Company, Inc.
52369 State Road 933 North
South Bend, IN 46637
zmahnesmith@midlandengineering.com
RE: Rejection of Quotations – Former Salvation Army Building Roof Repairs
Project No. 119-084B
Dear Mr. Frahn:
The Board of Public Works, at its meeting held on November 10, 2020, approved the rejection
of all quotations for the above referenced project due to the quotes exceeding the legal quote
threshold of $150,000.
This project will be advertised at a later date. Thank you for quoting, and we hope you quote
with us in the future.
Please call this office if you have further questions regarding this matter at (574) 235-9251.
Sincerely,
s/Linda M Martin, Clerk
Enclosure