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Home My WebLink About10/18/12 Board of Public Works Agenda Review Session CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 18, 2012 — 11:10 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. AGREEMENT A. Local Government Service Exchange Agreement— St Joseph County 1. Description: To Provide Funds for the Housing and Operation of the Special Victims Unit in South Bend 2. Amount: $40,000 Per Year for Five (5) Years; Increase to $45,000 Second Year 3. Funding: COIT (404.0401.415.37.03) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review Session: October 4, 2012; Regular Meeting: October 9, 2012 B. Claims Review: October 16, 2012 2. OPENING AND AWARD OF BIDS—APPROVE CONTRACT A. Century Center Lighting Renovations—Project No. 112-057 1. Funding: Century Center Capital Improvement (671.0406.645.31.06) B. Re-Lighting Project for Leighton Complex, Main/Colfax and Wayne Street Parking Garages—Project No. 112-058 1. Funding: Parking Garage Capital (601.0460.645.43.10/601.0462.645.43.10/601.0464.645.43.10) C. Self-Contained Breathing Apparatus (SCBA) and Related Equipment 1. Funding: 80/20 Federal Grant(288.0903.422.37.02) D. Abandoned Vehicles 3. CHANGE ORDERS A. Ignition Park South Demolitions, Phase III—Project No. 112-040 1. Company: Jackson Trucking and Excavating 2. Change Order No.: 1 3. Increase Amount: $3,500 4. Percent of Increase: 3.68% 5. Revised Contract Amount: $98,500 6. Funding: AEDA/TIF (324.1050.460.39.82) B. Union Station Technology Center Electrical Equipment— Switch Gear and Associated Equipment—Project No. 112-046 1. Company: All Phase Electric 2. Change Order No.: 1 3. Increase Amount: $19,530 4. Percent of Increase: 1.62% 5. Revised Contract Amount: $1,288,530 GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 18, 2012 - 11:10 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6. Funding: AEDA/TIF (324.1050.460.42.02) C. Union Station Technology Center Electrical Equipment - Generators and Associated Equipment-Project No. 112-046 1. Company: Evapar 2. Change Order No.: 1 3. Decrease Amount: ($74,118) 4. Percent of Increase: (12.52%) 5. Revised Contract Amount: $517,882 6. Funding: AEDA/TIF (324.1050.460.42.02) D. Northside Trail Extension-Project No. 110-001 1. Company: Walsh& Kelly, Inc. 2. Change Order No.: 9 3. Decrease Amount: ($7,177.31) 4. Percent of Decrease: (0.466%) 5. Revised Contract Amount: $1,624,999.61 6. Funding: CMAQ/FHWA () 4. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. East Bank Walkway Piling Repairs-Project No. 111-050 1. Company: Northern Indiana Construction Company, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $420 4. Percent of Increase: 0.87% 5. Revised Contract Amount: $48,590 6. Funding: Parks- General Fund (201.1 101.452.43.09) B. Demolition of 802-812 South Lafayette Boulevard-Project No. 110-058A 1. Company: Jackson Services 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($3,000) 4. Percent of Decrease: (13.64%) 5. Revised Contract Amount: $19,000 6. Funding: AEDA TIF (324.1050.460.39.82) C. South Bend Animal Shelter-Project No. 111-031 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 4 (Final) 3. Decrease Amount: ($2,000) 4. Percent of Decrease: (0.12%) 5. Total Percent of Change: 6.05% 6. Revised Contract Amount: $1,766,664 7. Funding: Airport TIF (324.1050.460.42.02) GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 18, 2012 — 11:10 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 D. Ignition Park, Phase I—Project No. 111-073 1. Company: Selge Construction Company, Inc. 2. Change Order No.: 5 (Final) 3. Decrease Amount: ($59,066.15) 4. Percent of Change: (2.37%) 5. Total Percent of Change: 16.43% 6. Revised Contract Amount: $2,433,515.57 7. Funding: AEDA TIF (324.1050.460.42.03) 5. PROJECT COMPLETION AFFIDAVIT A. Fat Daddy's Sidewalk Repair—Project No. 112-048 1. Company: Ziolkowski Construction, Inc. 2. Final Contract Amount: $16,295 3. Funding: SBCDA TIF (420.1050.460.39.64) B. Demolition of Three Parcels for Main Street/Lafayette Boulevard Connector— Project No. 110-058A 1. Company: Jackson Services 2. Final Contract Amount: $37,000 3. Funding: SBCDA TIF (430.1050.460.39.82) 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Primary Clarifier Rehabilitation and Equipment Upgrades—Project No. 111-071 1. Funding: Wastewater Capital (642.0630.415.43.66) B. 2012-2013 Sidewalk Snow Removal 1. Funding: Redevelopment Commission Property Maintenance (324.1050.463.39.64/420.1050.460.39.64) C. Purchase of Equipment for F Cubed 1. Funding: Capital Improvements - Equipment (324.1050.460.42.07) 7. RESOLUTION A. No. 61-2012 -A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Police Officer— Gun 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Supplemental Agreement No. 2 —DLZ Indiana, LLC 1. Description: South Bend Avenue Multi Use Trail—Amendment to Redesign Landscape Due to Conflict with AEP Transmission Line—Project No. 109- 049 2. Amount: $5,500 GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 18, 2012 — 11:10 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: Streets Capital(251.0608.431.4208) B. Third Amendment to Agreement for Professional Services—Jonathan S. Geels 1. Description: Increase Funding for Energy Project Specialist/Coordinator through 2012 2. Amount: $5,000 (Increase);NTE $45,000 for 2012 3. Funding: Energy Office (222.0616.419.3106) C. Contract Amendment—Near Northwest Neighborhood, Inc. 1. Description: 2011 Neighborhood Revitalization—Reduce Contract Amount to Add to a Different Contract to Repair Damaged Wall at 1005 Portage Avenue 2. Amount: ($23,513) 3. Funding: CDBG (212.1022.460.81.23) D. Contract Amendment No. 3 —Near Northwest Neighborhood, Inc. 1. Description: Neighborhood Revitalization—Increase Contract Amount to Repair Damaged Wall at 1005 Portage Avenue 2. Amount: $23,513 3. Funding: CDBG (212.1022.460.81.23) E. Professional Services Agreement— Coker Composting and Consulting 1. Description: Consider Outsourcing the Management and Marketing of Organic Resources Facility 2. Amount: NTE $26,600 3. Funding: Wastewater O&M Contract Services - Other(641.0630.793.63.35) F. Addendum to Master Agency Agreement—Redevelopment Commission 1. Description: Demolition of Homes Within AEP Electric Pole Easement by Realigned SR23 —Project No. 112-061 G. Access Agreement—Five Corners, LLC 1. Description: Access to 1128 Corby Boulevard— City to Demolish Home in AEP Power Line Easement—Project No. 112-061 H. Access Agreement—Five Corners, LLC 1. Description: Access to 1225 Corby Boulevard— City to Demolish Home in AEP Power Line Easement—Project No. 112-061 I. Access Agreement—Five Corners, LLC 1. Description: Access to 1229 Corby Boulevard— City to Demolish Home in AEP Power Line Easement—Project No. 112-061 J. Professional Services Agreement— Grauvogel and Associates 1. Description: Northeast Demolitions, AEP Lines—Asbestos Survey and IDEM Notification Preparation—Project No. 112-061 2. Amount: $1,050 3. Funding: NNDA TIF (429.1050.460.31.06) K. Addendum to Master Agency Agreement—Redevelopment Commission GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 18, 2012 — 11:10 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Description: 2012/2013 Sidewalk Snow Removal for Redevelopment Commission Owned Properties L. Rental Contract Addendum— CINTAS Corporation 1. Description: Uniform Rental and Service Renewal 2. Amount: $16,000 per Year for Two (2) Years 3. Funding: Departmental Operating Budgets M. Professional Services Proposal - EmNet 1. Description: Collection System Model Update Monitoring—Project No. 112- 064 2. Amount: NTE $195,565 3. Funding: $13,615.64—2007 Sewer Bond Fund (647.0621.415.42.05); $26,181.69—2007B Sewer Bond Fund (651.0621.415.42.05); $87,746.42 2010 Sewer Bond Fund (658.0621.415.42.05); $68,021.25 —Plus EDIT Funds (642.0658.415.42.05) N. Professional Services Proposal—DLZ Indiana, LLC 1. Description: Two-Way Traffic Feasibility Study for the Michigan Street and Main Street Corridors 2. Amount: $281,000 3. Funding: Major Moves O. First Amendment to Lease Agreement - 319 Niles, LLC 1. Description: Incorporate Build-Out Costs in Human Rights Commission Lease 9. LICENSES AND PERMITS A. Street Closures 1. Applicant: Near Northwest Neighborhood, Inc. a) Event: Arts Cafe b) Location: Cottage Grove from Portage Avenue to Lindsey Avenue c) Date/Time: December 4, 2012; 7:00 a.m. to 5:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: St. Joseph Parish a) Event: St. Nick 6K and Run Rudolph Run .06K b) Date/Time: December 1, 2012; 8:00 a.m. to 12:00 p.m. c) Favorable Recommendation C. Use of City Property- Community Garden Program- Renewal 1. Applicant: Judith A. Rubleske a) Location: 802 S. Kaley Street b) Renewal Period: through 2012 c) Favorable Recommendations GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 18, 2012 — 11:10 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 10. CERTIFICATES OF INSURANCE A. Hamilton Body Shop, Inc. 11. RATIFY BONDS A. Contractor Bonds 1. Edwin W. Johns, Jr. — October 10,2012 12. CLAIMS 13. PRIVILEGE OF THE FLOOR 14. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 6