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Home My WebLink About11102020 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 10, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-11102020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 1 1. REVIEW OF MINUTES A. Regular Meeting of October 27, 2020 2. OPENING OF BIDS A. One (1) or More, 2020 or Newer, 60’ Aerial Two Wheel Drive Tower Truck – Spec J 1. Funding: PR-00003964 B. Two (2) More or Less, 2020 or Newer, Three-Quarter Ton Extended Cab Four Wheel Drive Pick-Up Trucks – Spec K 1. Funding: PR-00003968 C. Two (2) More or Less, 2020 or Newer, 18,000 Lb. Four Wheel Drive Chassis with Dump Bed - Spec O 1. Funding: PR-00004026 D. One (1) or More, 2020 or Newer, Emergency Medical Vehicle – Spec P 1. Funding: PR-00004000 3. AWARD BIDS AND APPROVE CONTRACTS A. Wastewater Treatment Plant Masonry Improvements Gallery Buildings 1-4 – Project No. 120-036 1. Company: Slatile Roofing and Sheet Metal Co., Inc. 2. Amount: $420,218 3. Funding: PR-00003823 4. RATIFY AWARD OF PROPOSAL A. Pinhook Water Treatment Plant Guaranteed Energy Savings Contract – Project No. 119-003 1. Company: Bowen Engineering Corporation 2. Description: Ratify Award recommendation of Selection Review Committee to the Highest Scoring Vendor for RFQ 5. REJECT QUOTATIONS A. Former Salvation Army Building Roof Repairs – Project No. 119-084B 1. Description: Quotes exceed Legal Quote Threshold of $150,000 6. CHANGE ORDERS A. Main & Colfax Parking Structure Repairs – Project No. 115-143BR 1. Company: D.C. Byers Co./Detroit Inc. 2. Change Order No.: 1 3. Increase Amount: $16,570; Forty-Five (45) Days CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 10, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-11102020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 2 4. Percent of Increase: 6.17% 5. Revised Contract Amount/Completion Date: $284,950; September 23, 2020 6. Funding: PO-0002743 B. Corby, Ironwood, Rockne Intersection Improvements – Project No. 116-034 1. Company: INDOT (Contractor Rieth-Riley Construction Co., Inc.) a) Change Order No.: 4 (1) Increase Amount: $1,592.85 (2) Percent of Increase: 0.051% (3) Revised Contract Amount: $3,137,321.85 b) Change Order No.: 5 (1) Increase Amount: $12,327.92 (2) Percent of Increase: 0.393% (3) Revised Contract Amount: $3,148,056.92 2. Funding: PR-00004428 C. Gemini at Colfax Exterior Renovations, Division D – Project No. 119-103 1. Company: Ritschard Bros., Inc. 2. Change Order No.: 1 3. Decrease Amount: ($2,000) 4. Percent of Decrease: (2.96%) 5. Revised Contract Amount: $65,457 6. Funding: PO-0000713 D. Gemini at Colfax Exterior Renovations, Division E - Window Replacement – Project No. 119-103 1. Company: Vic Butcher Construction 2. Change Order No.: 1 3. Increase Amount: $38,888.28; Two Hundred, Forty-Two (242) Days 4. Percent of Increase: 18.71% 5. Revised Contract Amount/Completion Date: $246,739.28; April 30, 2021 6. Funding: PO-00002678 E. Bendix Dr., Lathrop to Indiana Toll Road – Project No. 114-065 1. Company: INDOT (Contractor Rieth-Riley Construction Co., Inc. a) Change Order No.: 3 (1) Increase Amount: $4,166.80 (City Pays 20% or $833.36); Five (5) Days (2) Percent of Increase: 0.102% (3) Total Percent of Change: 0.174% (4) Revised Contract Amount/Completion Date: $4,096,097.03; September 23, 2020 b) Change Order No.: 4 (1) Increase Amount: Four (4) Days (2) Revised Completion Date: September 27, 2020 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 10, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-11102020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 3 2. Funding: PO-00004854 F. East Bank Trail Storm Repairs – Project No. 118-306 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($500) 4. Percent of Decrease: (0.24%) 5. Revised Contract Amount: $211,300 6. Funding: PO-0000248 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Miami Basin Control Valve Replacement – Project No. 116-082D 1. Company: HRP Construction, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($740.52) 4. Percent of Decrease: (0.42%) 5. Final Contract Amount: $175,259.48 6. Funding: PO-0000306 8. PROJECT COMPLETION AFFIDAVITS A. Speed Hump Installation – Project No. 120-043 1. Company: Premium Concrete Services, Inc. 2. Final Contract Amount: $210,400 3. Funding: LRSA 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND APPLICATIONS A. Beck’s Lake Site – Project No. 120-053 1. Title Sheet 2. Funding: PR-00005004 B. Guardrail Replacement and Installation – Project No. 118-084 1. Title Sheet 2. Funding: PR-00004815 C. North Shore Drive Bank Stabilization – Project No. 118-005A 1. Title Sheet 2. Funding: PR-00005053 D. Water Works Utility Service Line Repair Program 1. Description: Request for Applications from Qualified Vendors for addition to Preferred Vendors List for repair of Water Service Line Leaks between Residence and Water Main Line CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 10, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-11102020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 4 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Partial Easement Agreement – Five Corners, LLC 1. Description: Release of Northern 10’ of Existing Utility Easement on Vacated Corby Blvd. for Development at Southeast Corner of Corby Blvd. and South Bend Ave. B. Professional Services Agreement – Jones, Petrie, Rafinski Corp. 1. Description: Temporary Easement Acquisition for Riverside Drive Bank Stabilization Project 2. Amount: NTE $31,105 3. Funding: PR-00005094 C. Amendment No. 3 to Professional Services Agreement – Cardno, Inc. 1. Description: Temporary Easement Acquisition for Riverside Drive Bank Stabilization Project 2. Amount: $2,000; New Total $106,600 3. Funding: PR-0000108 D. Professional Services Agreement – Arcadis U.S. Inc. 1. Description: RICE NESHAP Update Assistance for Electrical Upgrades at Wastewater Treatment Plant 2. Amount: $4,400 3. Funding: PO-0005381 E. Amendment to Software Agreement – Systems & Software 1. Description: Extend Go-Live Date Seven (7) Weeks, from October 26 to December 15, 2020, for enQuestra Implementation 2. Funding: PO-0000071 F. Second Amendment to Consulting Agreement – Veritas, LLC 1. Description: Extend Current Agreement through December 31, 2021, for Managing Remedial Work at Beck’s Lake Site to assist with EPA Deliverables 2. Amount: $200,000 3. Funding: Professional Services EPA 11. LICENSES AND PERMITS A. Encroachments/Revocable Permits 1. Applicant: KRG Eddy Street Land II, LLC a) Location: Various Locations on Eddy Street and Howard Street b) Description: Private Storm Sewer from West Side of Eddy St. to Detention System East of Eddy St. c) Favorable Recommendations 2. Applicant: Bald Mountain, LLC a) Location: 201 S. Main Street b) Description: Vertical Blade Sign on North/East Corner Facade CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING November 10, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-11102020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 5 c) Favorable Recommendations 12. STREET/ALLEY VACATIONS A. Applicant: Roger Woodard and Mark Hubbard 1. Location: First East/West Alley between St. Vincent St. and Howard St. from St. Louis Blvd. to First North/South Alley 2. Purpose: Regularly Flooding unused Alley; Abutting Property Owners to Landscape and Beautify 3. Community Investment and Engineering recommend denial per Indiana Code Criteria 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18295 Forest Glade Dr. – Water/Sewer B. 53201 Summer Breeze Dr. – Water/Sewer 14. RATIFY BONDS A. Occupancy Bonds 1. Anastos Brothers Custom Concrete Inc., Approved effective October 28, 2020 15. CLAIMS A. Ratify City of South Bend Claims 1. Claim Nos.: GBN-7002, GBN-7135, GBN-6817, GBN-7132/7169 1) Date: 10/27/2020 2) Amount: $3,373,242.06 2. Claim Nos.: GBN-7399, GBN- 7327/7328/7354/7443, GBN-7398 1) Date: 11/03/2020 2) Amount: $3,757,928.15 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.