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HomeMy WebLinkAboutPSA - Design Services for Guardrail Replacement and Installation – Jones Petrie Rafinski Corporation1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 27, 2020 Mr. Chris Chockley Jones Petrie Rafinski 325 S. Lafayette Blvd., Ste. 200 South Bend, IN 46601 cchockleygjprI source. com RE: Professional Services Agreement Dear Mr. Chockley: PHoNE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on October 27, 2020, approved the above referenced agreement for design services for the guardrail replacements and repairs at various locations in an amount, not to exceed $26,985. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk Enclosure GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR EJCDC...-.,--- ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES THIS IS AN AGREEMENT effective as of Date") between Board of Public Works, City of South Bend, Indiana ("Owner") and ("Effective Jones Petrie Rafinski Corporation ("Engineer"). Owner's Project, of which Engineer's services under this Agreement are a part, is generally identified as follows: South Bend Guard Rail Replacement and Repairs ("Project"). Engineer's Services under this Agreement are generally identified as follows: The City of South Bend requested additional guardrail improvements to be added to the City of South Bend Guard Rail Replacement, #118-084 project documents. The additional guardrail replacement to be added to this project are as follows: 1. Ironwood Between Tracks and Jefferson - east side (St. Anthony School Playground) (Immediate Repair); This additional guardrail will be added to the previously prepared Construction Documents that included the following guardrail locations: 1. Angela Boulevard at Lafayette Boulevard; 2. Harris St. Dead End (vicinity of 524 Harris Street); 3. Walnut Street at Ford Street; 4. Walnut Street at the Norfolk Southern Railroad; 5. Lathrop Drive at Brookfield Street, south side; 6. Darden Road at Riverside Drive; 7. Sample Street at Walnut Street. The railroad coordination/permitting is known to be under a new format and JPR will be required to resubmit the proposed improvements through this new application/permit process. The estimated fees provide in this amendment does not include the Railroad permit fee to be paid by the City of South Bend. Page 1 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Due to the timeframe to get this project out for bid before the end of 2020 no additional topographic survey services are being proposed as part of this agreement. JPR will review the previously prepared guardrail design plans and specifications and will make any necessary revisions for bidding purposes. Owner and Engineer further agree as follows: 1.01 Basic Agreement and Period of Service A. Engineer shall provide, or cause to be provided, the services set forth in this Agreement. If authorized by Owner, or if required because of changes in the Project, Engineer shall furnish services in addition to those set forth above. Owner shall pay Engineer for its services as set forth in Paragraphs 7.01 and 7.02. B. Engineer shall complete its services within a reasonable time, or within the following specific time period: MILESTONE DATE Design Begins Mon, October 5', 2020 Design Finalized Tues, October 20', 2020 (EOW at latest Title Sheet Finalized — Agenda Request Tues, October 20', 2020 Request to Advertise BPW Meeting Tues, October 27', 2020 — 9:30am Title Sheet Signed BPW Meeting Tues, October 271, 2020 — 9:30am Advertise Bid Fri, November 61, 2020 Advertise Bid Fri, November 131, 2020 Open Bid BPW Meeting Tues, November 241, 2020 — 9:30am Award Bid BPW Meeting Tues, December 81, 2020 — 9:30am C. If the Project includes construction -related professional services, then Engineer's time for completion of services is conditioned on the time for Owner and its contractors to complete construction not exceeding = months. If the actual time to complete construction exceeds the number of months indicated, then Engineer's period of service and its total compensation shall be appropriately adjusted. 2.01 Payment Procedures A. Invoices: Engineer shall prepare invoices in accordance with its standard invoicing practices and submit the invoices to Owner on a monthly basis. Invoices are due and payable within 30 35 days of receipt. if Owner- fails to make any payment due Engineer- for- sei=viees and expenses within Fa4e of days aftef- r-eeeipt of Engineer's invoice, then the amaii — _. ler- will be iner-eased at per- month (or- the maximum rate of interest pefmitted by law, if less) ffofn sai thiffieth day. In addition, Engineer may, after giving seven days written notice to Owner, suspend services under this Agreement until Engineer has been paid in full all amounts due for services, expenses, and other related charges. Owner waives any and all non -disputed claims against Engineer for any such suspension. Payments will be er-edited first to interest and then to " „^' 3.01 Termination A. The obligation to continue performance under this Agreement may be terminated: Page 2 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. 1. For cause, a. By either party upon 30 days written notice in the event of substantial failure by the other party to perform in accordance with the Agreement's terms through no fault of the terminating party. Failure to pay Engineer for its services is a substantial failure to perform and a basis for termination. b. By Engineer: 1) upon seven days written notice if Owner demands that Engineer furnish or perform services contrary to Engineer's responsibilities as a licensed professional; or 2) upon seven days written notice if the Engineer's services for the Project are delayed for more than 90 days for reasons beyond Engineer's control. Engineer shall have no liability to Owner on account of a termination by Engineer under Paragraph 3.0I I.A. Lb. c. Notwithstanding the foregoing, this Agreement will not terminate as a result of a substantial failure under Paragraph 3.0I I.A. La if the party receiving such notice begins, within seven days of receipt of such notice, to correct its substantial failure to perform and proceeds diligently to cure such failure within no more than 30 days of receipt of notice; provided, however, that if and to the extent such substantial failure cannot be reasonably cured within such 30 day period, and if such parry has diligently attempted to cure the same and thereafter continues diligently to cure the same, then the cure period provided for herein shall extend up to, but in no case more than, 60 days after the date of receipt of the notice. 2. For convenience, by Owner effective upon Engineer's receipt of written notice from Owner. B. The terminating parry under Paragraph 3.01.A may set the effective date of termination at a time up to 30 days later than otherwise provided to allow Engineer to complete tasks whose value would otherwise be lost, to prepare notes as to the status of completed and uncompleted tasks, and to assemble Project materials in orderly files. C. In the event of any termination under Paragraph 3.01, Engineer will be entitled to invoice Owner and to receive full payment for all non -disputed services performed or furnished in accordance with this Agreement and all reimbursable expenses incurred through the effective date of termination. 4.01 Successors, Assigns, and Beneficiaries A. Owner and Engineer are hereby bound and the successors, executors, administrators, and legal representatives of Owner and Engineer (and to the extent permitted by Paragraph 4.01.13 the assigns of Owner and Engineer) are hereby bound to the other parry to this Agreement and to the successors, executors, administrators, and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements, and obligations of this Agreement. B. Neither Owner nor Engineer may assign, sublet, or transfer any rights under or interest (including, but without limitation, moneys that are due or may become due) in this Agreement without the Page 3 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright C 2008 National Society of Professional Engineers for EJCDC. All rights reserved. written consent of the other, except to the extent that any assignment, subletting, or transfer is mandated or restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. C. Unless expressly provided otherwise, nothing in this Agreement shall be construed to create, impose, or give rise to any duty owed by Owner or Engineer to any contractor, subcontractor, supplier, other individual or entity, or to any surety for or employee of any of them. All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of Owner and Engineer and not for the benefit of any other parry. 5.01 General Considerations A. The standard of care for all professional engineering and related services performed or furnished by Engineer under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Engineer makes no warranties, express or implied, under this Agreement or otherwise, in connection with Engineer's services. Subject to the foregoing standard of care, Engineer and its consultants may use or rely upon design elements and information ordinarily or customarily furnished by others, including, but not limited to, specialty contractors, manufacturers, suppliers, and the publishers of technical standards. B. Engineer shall not at any time supervise, direct, control, or have authority over any contractor's work, nor shall Engineer have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at the Project site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor's furnishing and performing of its work. C. This Agreement is to be governed by the law of the state or jurisdiction in which the Project is located. D. Engineer neither guarantees the performance of any contractor nor assumes responsibility for any contractor's failure to furnish and perform its work in accordance with the contract between Owner and such contractor. Engineer is not responsible for variations between actual construction bids or costs and Engineer's opinions or estimates regarding construction costs. E. Engineer shall not be responsible for the acts or omissions of any contractor, subcontractor, or supplier, or of any of their agents or employees or of any other persons (except Engineer's own employees) at the Project site or otherwise furnishing or performing any construction work; or for any decision made regarding the construction contract requirements, or any application, interpretation, or clarification of the construction contract other than those made by Engineer. F. The general conditions for any construction contract documents prepared hereunder are to be the "Standard General Conditions of the Construction Contract" as prepared by the Engineers Joint Contract Documents Committee (EJCDC C-700, 2007 Edition) unless the parties agree otherwise. G. The Owner acknowledges the Engineer's construction documents, including all electronic files, as instruments of professional services. Owner shall have a limited license to use the documents on the Project, extensions of the Project, and for related uses of the Owner, subject to the following limitations: (1) Owner acknowledges that such documents are not intended or represented to be Page 4 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. suitable for use on the Project unless completed by Engineer, or for use or reuse by Owner or others on extensions of the Project, on any other project, or for any other use or purpose, without written verification or adaptation by Engineer; (2) any such use or reuse, or any modification of the documents, without written verification, completion, or adaptation by Engineer, as appropriate for the specific purpose intended, will be at Owner's sole risk and without liability or legal exposure to Engineer or to its officers, directors, members, partners, agents, employees, and consultants; (3) Owner shall indemnify and hold harmless Engineer and its officers, directors, members, partners, agents, employees, and consultants from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from any use, reuse, or modification of the documents without written verification, completion, or adaptation by Engineer; and (4) such limited license to Owner shall not create any rights in third parties. Nevertheless, the final construction documents, including all electronic files, prepared under this agreement shall become the property of the Owner upon completion of services and payment in full of all monies due to the Engineer. H. To the fullest extent permitted by law, Owner and Engineer (1) waive against each other, and the other's employees, officers, directors, agents, insurers, partners, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to the Project, and (2) agree that Engineer's total liability to Owner under this Agreement shall be limited to $26,985 or the total amount of compensation received by Engineer, whichever is greater. I. The parties acknowledge that Engineer's scope of services does not include any services related to a Hazardous Environmental Condition (the presence of asbestos, PCBs, petroleum, hazardous substances or waste as defined by the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. §§9601 et seq., or radioactive materials). If Engineer or any other party encounters a Hazardous Environmental Condition, Engineer may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the Project affected thereby until Owner: (1) retains appropriate specialist consultants or contractors to identify and, as appropriate, abate, remediate, or remove the Hazardous Environmental Condition; and (2) warrants that the Site is in full compliance with applicable Laws and Regulations. J. Owner and Engineer agree to negotiate each dispute between them in good faith during the 30 days after notice of dispute. If negotiations are unsuccessful in resolving the dispute, then the dispute shall be mediated. If mediation is unsuccessful, then the parties may exercise their rights at law. 6.01 Total Agreement A. This Agreement (including any expressly incorporated attachments), constitutes the entire agreement between Owner and Engineer and supersedes all prior written or oral understandings. This Agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument. 7.01 Basis of Payment —Lump Sum A. Using the procedures set forth in Paragraph 2.01, Owner shall pay Engineer as follows: 1. A Lump Sum amount of $26,985 (See attached Fee Justification spreadsheet) Page 5 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. B. The portion of the compensation amount billed monthly for Engineer's services will be based upon Engineer's estimate of the percentage of the total services actually completed during the billing period. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the Effective Date of which is indicated on page 1. Owner: City of South Bend, Indiana Board of Public Works BOARD OF PUBLIC WORKS Gary A. Gilot, President n Elimbeth A. Maradik, Member quql&n, L.U� Therese J. Doran, Member Jordan V. Gathers, Member Joseph R Molnar, Member ATTEST: _11.d1 C I"t, Linda M. Martin, Clerk Date: October 27, 2020 Address for giving notices: 227 West Jefferson Boulevard South Bend, Indiana 46601 Designated Representative (Paragraph 8.03.A): Kara M. Boyles, Ph.D., P.E. Title: City Engineer Phone Number: Facsimile Number: E-Mail Address (574) 235-5933 (574)235-9171 Engineer: 325 S. Lafayette Boulevard South Bencj,,NIndiank46601 By: Title: h s Chockl roject Manager Date: 10-09-20 Engineer License or Firm's Certificate No. State of. Address for giving notices: 325 S. Lafayette Boulevard South Bend, Indiana 46601 Designated Representative (Paragraph 8.03.A): Mark Wilson, P.E. Title: Senior Engineer Phone Number: 574-232-4388 Facsimile Number: kboylesgsouthbendin.gov E-Mail Address: mwilson@jprlsource.com Page 6 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. EJCDC- ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE This is Appendix 1, Engineer's Standard Hourly Rates, referred to in and part of the Short Form of Agreement between Owner and Engineer for Professional Services dated , Engineer's Standard Hourly Rates A. Standard Hourly Rates: 1. Standard Hourly Rates are set forth in this Appendix 1 and include salaries and wages paid to personnel in each billing class plus the cost of customary and statutory benefits, general and administrative overhead, non -project operating costs, and operating margin or profit. 2. The Standard Hourly Rates apply only as specified in Paragraphs 7.01 and 7.02, and are subject to annual review and adjustment. B. Schedule of Hourly Rates: Hourly rates for services performed on or after the Effective Date are: See Attached Appendix 1, Standard Hourly Rates Schedule EJCDC E-520 Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 1 J O N E S P E T R I E R A F I N S K I Land Surveying • Civil Engineering • Planning • Architectutre • Project Funding • GIS - Environmental • Renewable Energy • Landscape Architecture SERVICE FEE SCHEDULE Effective January 1, 2020 Category Standard Rate Code JPR Officer $200.00 OFF Principal Staff $175.00 PPS Management Staff $150.00 MS Professional Engineer $140.00 PE Professional Architect $140.00 RA Professional Landscape Architect $140.00 PLA Professional Surveyor $140.00 PS Professional Geologist $140.00 PG Certified Planning Professional $140.00 PP Certified GIS Professional $140.00 GISP Environmental Professional $140.00 EP Graduate Staff $105.00 GS Engineering Dept. Support Staff $ 85.00 EDS Architecture Dept. Support Staff $ 85.00 ADS Landscape Arch. Support Staff $ 85.00 LDS Clerical & Account Staff $ 80.00 CAS Survey Dept. Support Staff $ 75.00 SDS Environmental Dept. Support Staff $ 60.00 ENS 2-Person Survey Crew $140.00 2PC Field Geologist $125.00 FG 1-Person Survey Crew $105.00 1 PC Environmental Field Technician $ 85.00 EFT Resident Project Representative $ 85.00 RPR Utility Operations Field Technician $ 80.00 UFT Direct expenses such as printing/copies, messenger/delivery services, shipping expenses, permit application fees, sub -consultants, or sub -contractors, etc., that are paid for by JPR Corp. on behalf of client will be passed on with a 10% markup in most cases, and is defined and stipulated within project specific agreements and/or contracts. For inquiries regarding this information, please contact us via phone at any of the numbers provided below or you may do so via email at accounting(aMpr1 source.com. (:\Accounting - Public\Standard Hourly Rates\2020-01-01 JPR Service Fee Schedule - Standard Rates.docx 200 Nibco Parkway, Suite 200 325 S. Lafayette Blvd. 108 W. Columbia Street jpr1 source.com Elkhart, IN 46516 South Bend, IN 46601 Fort Wayne, IN 46802 574.293.7762 574.232.4388 260.422.2522 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: October 12, 2020 Name: Finnian Cavanaugh Department of Public Works — Engineering Division Phone Extension: 5961 or BPW Date: October 27, 2020 fcavanau@asouthbendin.gov Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels Dept. Attorney ❑ Attorney Name Purchasing ❑ I Check the Appropriate Item Tvne — Reauired for All Submissions I N Professional Services Agreement U Contract U Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Information Company or Vendor Name Jones Petrie Rafinski Corporation New Vendor ❑ Yes El If Yes, Approved by Purchasing ® No MBE/WBE Contractor ❑ ❑ MBE Completed E-Verify Form Attached ❑ Nos Project Name Guardrail Replacement and Installation Project Number 118-084 Funding Source LRS Street Maintenance Account No. 251-06-600-506-436008 Amount $26,985 Terms of Contract NTE Purpose/Description Design services for guardrail replacements and one new installation. Primarily updating old designs for bid by end of year. For Change Orders Onl Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount Current Percent of Change: New Amount Increase Decrease Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: