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HomeMy WebLinkAboutAward Bid - Three (3) More or Less, 2020 or Newer Front Wheel Drive Cargo Vans – Spec M - Jordan Ford1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 27, 2020 Ms. Debra Starkweather Jordan Ford 609 E. Jefferson Blvd. Mishawaka, IN 46545 dstarkweathergj ordanauto. com PHoNE 574/235-9251 FAx 574/235-9171 RE: Award Bid — Three (3), More or Less, 2020 or Newer Front Wheel Drive Cargo Vans — Spec M Dear Ms. Starkweather: The Board of Public Works, at its meeting held on October 27, 2020, awarded the above referenced front wheel drive cargo vans to you in the amount of $28,859 each for the Base Bid plus Alternate Nos. 1, 2, and 3 for a total amount of $86,577 for three (3). Enclosed please find a signed Bid/Proposal form. A representative from Central Services will be in contact with you. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, s/Linda M. Martin, Clerk Enclosures GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR October 19th, 2020 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award Three (3) more or less 2020 or Newer Front Wheel Drive Cargo Vans to the lowest, most responsive, and responsible bidder — Jordan Ford. For use by Water Works. • Three (3) with Alternates 1,2, & 3 This purchase price of $ 86,577.00, will be funded with proceeds from the 2020 Water Works Capital Budget. ***Denotes Most Responsive Bidder ***Jordan Ford— Snec M Description Qty Unit Price Total 2021 Ford Transit Connect FWD 3 $24,850.00 $74,550.00 Alternate 1- Federal Signal Lightbar 3 $2,475.00 $7,425.00 Alternate 2 — Four Corner Strobes 3 $765.00 $2,295.00 Alternate 3 — Two 2 Adrian Steel Shelves 3 $769.00 $2,307.00 Sub -Total $28,859.00 $86,577.00 Purchase Price $86,577.00 Local Vendor Discount -1 % N/A Bid Comparison Price $86,577.00 If you have any questions or concerns regarding this matter, please do not hesitate to call. Sincerely, Jeff Hudak, Director Central Services Division JDH BOARD OF PUBLIC WORKS Gary A. Mot, President Eliubeth A. Maradik, Member Joseph R. Molnar, Member VAMuieoG- Therese J. Doran, Member Jordan V. Gathers, Member ATTEST: 2i dl C 6(an Linda M. Martin, Clerk o , pr rq oENQ.,.1 SPECIFICATIONS �!l" CITY OF SOUTH BEND .> IY6E Spec M — Three (3) More or Less 2020 or Newer Front Wheel Drive BID NAME Cargo Van(s) FOR BIDS DUE October 13, 2020; 9:30 a.m. Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance with the following attachment(s) which specify the class or item number or description, quantity, unit, unit price. Spec M — Three (3) More or Less 2020 or Newer Front Wheel Drive Careo Van(s) It is the intent of these specifications to describe a vehicle or piece of equipment for the City of South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached specifications. No partial or split bids will be accepted. Unit to be bid with and without trade-in if applicable. Vendor to complete bid proposal contained in this bid specification and attach to the submitted bid. These are minimum specifications. Any variation from the specifications must be spelled out on a separate deviation list in order for the bid to be valid. Any items not listed on the deviation sheet will be assumed to be part of the unit. Proprietary products or specific manufacturers may be referenced herein. Such references are only made to demonstrate minimum scope, quality, and style of the equipment desired. Equipment that is bid pursuant to these specifications shall be of equal quality and size, or greater, to those referenced, and are subject to approval by the South Bend Board of Public Works. Vendor shall provide all information requested in specifications to qualify for bid. If information on brochure submitted does not completely cover specifications requested, it shall be typed and attached to brochure. If an alternate is included within these specifications, please be advised that, alternate items placed in the specifications are to determine the best configuration of the item within a budgeted amount and may be included in the award criteria. If the Board elects to award one or more altemate(s), the base bid price and the alternate bid price(s) will be totaled and compared for all bidders offering the final configuration. Award will be made based on the lowest responsible/responsive bid prices submitted for the base bid with selected altemate(s), if applicable. Failure to submit a bid on an alternate may result in the entire bid being non- responsive, depending on the final configuration of the product. Payment will be processed once the unit is inspected and accepted as to meeting the specifications by the Division of Central Services. This will include all manuals and warranty documentation. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 27th Day of October, 2020, by and between, Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545 HEREINAFTER called the Contractor, and the Board of Public Works herein called the 'Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. DESCRIPTION: THREE (3), MORE OR LESS, 2020 OR NEWER FRONT WHEEL DRIVE CARGO VANS — SPEC M COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $28,859 BASE BID PLUS ALTERNAT NOS. 1, 2, AND 3; TOTAL $86,577 FOR THREE (3) FUNDING: PR-00003996 The unit prices for this improvement were those prices as received and accepted by the Board on the 13th Day of October, 2020. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS JORDAN FORD 130ARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member Joseph R Molnar, Member Therese J. Doran, Member Jordan V. Gathers, Member ATTEST: --i"da C.C(marr Linda M. Martin, Clerk Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal Bidder must state as accurately as possible an intended delivery date from the date of the bid award. Due to the age of the City's existing fleet, it is imperative that the units be delivered as quickly as possible. Stated delivery lead time may be included as an integral part of our bid selection process. FOB Central Services. The unit and all related paperwork is to be delivered to: Central Services Division 1045 West Sample Street South Bend, Indiana 46619 All Certificates of Origin/Title Work shall list the owner as: The City of South Bend 1045 West Sample Street South Bend, Indiana 46619 The Board will award the bid to the lowest responsible and responsive bidder. If the bid is not awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the request of any bidder. The Board reserves the right to reject any and/or all bids or portions thereof and to waive any irregularities or informalities. Chassis: 120.6" Wheelbase, S,OOOIb. GV W minimum, 1,600 lb. payload minimum. Cargo area: 49" between wheel wells, 46" height, & 87" length minimums. Engine: 4-cylinder, 2.5 liter minimum, gasoline powered. Transmission: 6 speed automatic with overdrive. Brakes: Power assist, 4-wheel anti -lock, disc brakes. Steering: Power assist. Tires: P215/55RI6 black wall all season, minimum. Electrical: 150-amp alternator, 590 CCA battery minimum. Cooling: Heaviest available for engine and transmission. Heater & Air Conditioning: Heavy duty factory installed air conditioning unit, heater, and defroster, in accordance with manufacturer's specifications. Cab & Accessories: Heavy duty cloth front bucket seats, all glass to be regular tint, 12- volt power outlet, AM/FM, Bluetooth radio, dash -mounted gauges, remote LH & RH mirrors. Electric locks and windows. Must have one-piece bulkhead behind front seats. Must have 20-amp ignition and battery feed wires along with a ground approximately 2' long at center of dash for 2-way radio hook up. Doors: Passenger side slider. Rear panel doors with glass. Rust Proofing: 5-year minimum protection. Color: White Warranty: 3-year, 36,000-mile, bumper to bumper 5-year engine and drive train Manuals: Must come with factory repair manuals or access to factory website. Quantity: Three (3) More or Less Alternates: 1. Federal Signal light bar model: 45" Legend L PX mounted to rear of roof and wired with Federal Signal controller. Exact placement of light bar and controller to be determined by Central Services. 2. Four comer LED strobe lights surface mounted. 3. Two (2) Adrian Steel Shelves model #AD1232TC14 with mounting kit #RKTC14. BID/PROPOSAL - CITY OF SOUTH BEND . IN65 BID NAME Spec J — One (1) or More 2019 or Newer Front Wheel Drive Cargo Van(s) FOR BIDS DUE October 13, 2020; 9:30 a.m. Description Year/Make/Model Unit Price CARGO VAN 1 2021 FORD TRANSIT CONNECT FWD $24,850.00 EAC Alternate# Description Cost Total 1 Federal Signal light bar model: 45" $ 2475.00 $ 2475.00 EACH Legend L PX mounted to rear of roof and wired with Federal Signal controller. Exact placement of light bar and controller to be determined by Central Services. 2 Four corner LED strobe lights surface $ 765.00 $ 765.00 EACH mounted. 3 Two (2) Adrian Steel Shelves model $ 769.00 $ 769.00 EACH #AD1232TC 14 with mounting kit #RKTC14. Estimated number of days for delivery from award 5 MONTHS date. Bidder (Firm): Address: City/State/Zip: MISHAWAKA, IN. 46545 Telephone Number: 574/256-2eg1 Fax Number: 574/254-2777 ByakGu otlG� (Signature) (Printed Name) Ke4W When the prospective Contractor is unable to certify to any afthe statements below, it shall aaach an erplanadon to this Affduva. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH RUN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF INDIANA ) ) SS: ST. JOSEPH COUNTY ) The undersigned Contractor, being duly swom upon his/her/its oath, affirms under the penalties of perjury that: I. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, fines, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in NonLollujw Non-oew,aml Affl&ln Non Ian Fonn the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hived employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, orjoint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Non- ollusion Non-lkb cot Affi&vit Non Irzn Fa Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide ajustification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 13TH day of OCT , 20 20 ORDAN FORD Contractor/Bidder (Finn) Signature of ContractorMdder or Its Agent DEBRA STARKWEATHER COMMERCIAL FLEET SALES MANAGER Printed Name and Title Subscribed and sworn to before me this 1 ITH day of oCT , 20-2D- My Commission Expires I (at 17'57 l s Notary Public County of Residence NonColluion Non-Debam,cn Affidavit Non Tm Fam WHITNEY R. PYLE, Notary Public County of St. Joseph, State of Indiana My Commission Expires ollo812021 (To be completed only by Contractors/Bidders claiming to be a "local Indiana business"pursuant to LC 36-1-12-12) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A local Indiana business"refers to ar y of theJollowmg. (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority ofits payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents ofaffected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rates adopted by the political subdivision. An "affected county " refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5%far a purchase expected by the purchasing agency to be less than $50,000 • 3%for a purchase expected by the purchasing agency lobe at least $50,000 but less than $100,000. Date: nr.TOBFR 14 ?mn Pursuant to I.C. 36-1-12-22, TORDAN Fnxn - claims a local Indiana business preference for Project SPEC M (Project # ) located within the City of South Bend, St. Joseph County, Indiana. © The location of the principal place of business is 609E JEFFEESON Rr(A vn MTCRAWAVA TN 1.6S45 rec� Q St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: ® The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. [ The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. wHENSUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACTALL SOCIAL SECURITY NUMBERS. Dated this i 9TR day of_OCTDB, 2020_ ""M \ : •. Contractor/Bidder Firm) a At Signature of Contractor/Bidder or Its Agent DEBRA STARKWEATBER COMMERCIAL FLEET SALES MANAGER Printed Name and Title CITY OF SOUTH BEND BID FOR SPEC M - THREE MORE OR LESS 2020 OR NEWER FRONT WHEEL DRIVE CARGO VAN BID DUE DATE: OCTOBER 13, 2020 NOTES & EXCEPTION PAGE IN LIEU OF SERVICE MANUALS, FREE ACCESS TO FORD'S TECHNICAL RESOURCE CENTER PAYLOAD IS 1510# PAYMENT IS DUE WITHIN 30 DAYS OF DELIVERY TO YOU. South Bend Central Services Phone: 574-235-9316 Quote # MACQ4859 Matt Chlebowski 1045 W. Sample St. Fax: 574.235-9007 Date: 9/30/2020 South Bend, IN 46619 Salesman: E-Mail: mchlebow@southbendin.gov Delivery' Denny McIntyre Description Qty Unit Price rice Bid City Of South Bend Spec M Opens 10-13-2020 G 4 �n Provide And Install Adrian Partition For Ford Transit Connect 1 $792.00 840($792.00 Provide And Install 20 Amp Ignition And Battery Feed Wires Along With Ground Approximately 2' 1 $175.00 $175.00 Long At Center Of Dash For 2 Way Radio Alternate #1 Federal Signal Light Bar 45" Lpx Amber 2h6 Legend With 6 Button Controller 1 $2,475.00 $2,475.00 or Sound OH N Bar Equal To Alternate # 2 Provide And Install Federal Signal 4 Comer Strobe Kit With Hook Kit For Ford Transit 1 d $765.00 $765.00 Van `< Alternate13 Provide And Intstall Two (2) Adrian Steel Shelves Model Ad1232tctc14 With Mounting 1 $769.00 $769.00 Kit Rktc1SubTotal $4,976.00 Sales Tax $0.00 Total $4,976.00 We appreciate the opportunity to submit this quoatlon. Please review It carefully. If there are any errors or changes please advise us. This quote shall be valid for a period not to exceed 30 days. THANK YOU. W. A. JONES TRUCK BODIES & EQUIPMENT columNr CRY onlu IMianapolr onke New Haven office Page 1171 S WlYams Street 2102 Car Steel P 0 Box 558 t Cokame Cdy. IN 46725 InJiarawln, IN 46205 New Haven. IN 4M4 From, 881J 7661 Pl,cne: 317-377-0407 Phone 25o74 100 Fax 260.24 7662 Fax 317-37e-0427 Fax 25a7484121 Document A31OTM - 2010 Conforms with The American Institute of Architects AIA Document 310 Bid Bond CONTRACTOR: SURETY: (Noes,, legal.elnlnsmrdnrlrfren) (Norse, leralsianaa nnden ..rmdpbee fb cnee) Jordan Automotive Group dba Jordan Ford The Hanover Insurance Company 609 E. Jefferson Boulevard 440 Lincoln Street important leisd consequences. legal censequences. Consulmtlon Mishawaka, IN 46545 Worcester, MA 01653 wi0t an attorney is encouraged with respect to its completion or OWNER: mo3fiwtion. (.game, kicalsranumidadTruu) Any singular reference to City of South Bend Contractor, Surety, owner or other party shall be considered 1045 West Sample Street plural where applicable. Indiana, IN 46619 BOND AMOUNT: $ 10% Ten Percent of Amount Bid PROJECT: (,tiara, lantlmroraddas; mMl'rolecinumbcr, lfnr0) City of South Bend, Three or More or Less, 2020 Newer Front Wheel Drive Cargo Van(s) Spec M for as may be agreed to by the Otvlim and Contractor, and The Contractor either (I) miters into a contract with We Owner in accordanco with Ilse unnsofsach bid, and gives such bond or bout as may be specified in the bidding or Contract Uocnmenb, with a surety admitted in tlwjudsdiction of the lWj«t mid otherwise acceptable to the Owner, for the faithful performance ofsuch Contract and for the prompt payment oflabor and national famished in the prosecution thereof, or (2) pays to the Owmarthe diRerciew not to exceed the amount of this Bond, betty«n the amount specified in mid bid and such larger summit for which the Owner may in good faith conimet with another party to perform the work covered by said bid, then Ihis obligation elmll be null and void, olloroixe to ...in to full fine. and e11a.l. The Surety hereby waives any make of. agreement between Ilse Owner and Contractor to extend the than in which the Owner may accept the bid. Waiverof notion by ilia Surety sbail not apply to any extension exc«ding sixty (60) Java in the aggregate beyond Ilia lime fin acceptance ol'bids sp«ifd in the bid dtrcnmens; and the Owner and Gmtmdor shall ubmin Ile So.13N consent fart an extension beyond xixty(60)duys. Ifthis Bond is issued in sonne tion with a subcontractor's bid to a Contractor, the tent Contractor in this Bond shall be deemed to be Subcontractor and the tent Owner shall be deemed to be Connector. When this nand has been Annishd to .,at ply with a atmntory or allter legal requirement in the location ,fill. Pnjeak any Morison in this Mind mmi fitting with avid smlutory or legal requirement shall be d«md deleted to errom and provisions nmlinming, to such statutory or other legal requirement shall be deemed incorporated herein. When an famished, the talent is that this Bond shall be construed Its It statutory Fond and nm as a mamma law Ixmd. Signed and scaled this 13th day of October, 2020 dPlae .) os 5 con s-00541AS 8110 Jordan Automotive_Group dba Jordan Ford (Pnne1 g) (Seal) By: l 4 (C le) O,on-Vr9yle-y- The Hanover Insurance Company (,finery) otimrl) By — lWJ� 1. 4� Mile)Kellie, A. Meyer Atiomey-in-Fact Surety Phone No. 508-853-7200 x-4476 THE HANOVER INSURANCE COMPANY THIS Power of Attorney limits the acts of those named herein, extent herein stated. KNOW ALL PERSONS BY THESE PRESENTS: bind the Company except In me manner and to the That THE HANOVER INSURANCE COMPANY and MASSACHUSETTS BAY INSURANCE COMPANY, cash been, corporations argument all existing under the laws of Me State of New Hampshire, and CITIZENS INSURANCE COMPANY OF AMERICA. a corporation argument and existing under the laws of the Stets of Michigan, (hareenafler Individually and mllectivelythe'Company') does hereby constitute and appoint. Jeffrey C. Carey, Mary T. Flanigan, Christy M. Bralle, Patrick T. Pribyl, Debra J. Scarborough, Laura M. Schmieder, Charles R. Teter, III, Chadssa O. Lecuyer, Evan D. Sizemore, Ledsaa Smith, Rebecca S. Leal, C. Stephens Griggs, Tahitla M. Fry and/or Kettle A Mayor Of Lockton Companies of Kansas Cloy, NO each Insufficiently, If there be more Men one named, as its true and lawful attorneys}In-fad to sign, execute, seal. acknowledge and deliver for, and on its behalf, and as its act and deed any place within Me United States, any and all surety bonds, mors,nizance , indedakinga, or other surety obligations. The exposure of such surety bands, recognlzances, undedakligs or surety obligations, in pursuance of these presents, shall be as binding upon the Company as If they had been duly signed by me president and attested by Me sco rotary of the Company, in their own paper persons. PmvldW however, Mat this power of Mnmey hove the acts of Nose named herein; all they have her authority m bind the Company except In Me manner stated and as the extent M any limitation stated below: Any such obligations In me United StMes, not to exceed Fifty Million and No1190 (E50,000,000) In any single instance That this power is made and executed pursuant to the authority of the fallmNng Resonance gassed by Me Board of Directors of said Company, and and Resolutions remain in full form and efecb ce President, in conjunction with any Vice President. be and they hereby are autbomed and empowered to In tie name and as it ads n execute and acknowledge for and on Its behalf as surety, any and all bonds, rs of rituon and all otherwdWgs obligatory in the nature moment, with powerballechtherelothe seal of Me reach Ailomays-In-fad shall be binding upon Me Companyaslftheyhatl beendulyexemted andackcowledged pany In Neer own proper persons. py me Presment or VIM Prealaent In cantonment with any VIM President of Me Company, shall be bending on the Company to Me same extent as If all signatures thereon were manually them, even though one or more of any such signatures thereon may be famimife. (Atldptetl October 1, 1981 -The Hanover Insurance Company: Adopted April 14, 1982 - immemorial Bey met aim Company. Adopted September T, 2001 - Ctizens Insurance Company of Amedm and affirmed by each Company on March 24. 2014) IN W ITNESS WHEREOF, THE RANOVER INSURANCE COMPANY, MASSACHUSETTS BAY INSURANCE COMPANY and CITIZENS INSURANCE COMPANY OF AMERICA have caused these premnt to he sealed with Neer respective coaorete sal duly amoted by two Vim President, this Min day of November, 2019. THE MNOVER INSD ECOMPANY THE HMN It INBUMNCE COMPANY MASSACHUSETT6 Mv MPURMCE COMPANY MASSACHUSE RAY RISURANCE COMPANY CITIZENSINSURA E PAW OF AMERICA an N8 INSUMNCE COMPANY OF AMERICA `Ace PreaWM1 J H. KeMecki. Ym President en J THE COMMONWEALTH OF MASSACHUSETTS ) COUNTY OF WORCESTER Ise. On this 15th day of No mbe 2019 before me came the above named Executive Vim President and VIM President of The Hanover Insurance Company. Massachusetts Bay Insurance CompanyanE Citizens Insurance CompanyofAmerim, tame personally known to he hie indlvkfualeatdofllcersdescribed hereln,and acknowledged that measure amxed tothe preceding Inseamentare me mrprole seals of The Hanover Insurance Company, Massachusetts Bay Insuraze Company and CNzens Insurance Companyof Amedce, respectively, and Marine said remember seals and their signatures as ommmwere dulyaXixed and subectlbed named Instrument by the sutlwmy and direction of Said Corporations. ♦, ANIEEN V. 51in ////I� ./ E} ppPlpM NMouhMNtM�042R5 [ifs /Lill ,Yli4�/a� a Wpm pn l,,pk,. Afloan V. $terra, None,I. Ans 15, yin My Commission Experts errs Jules 15. 2023 I, the undersigned Vim President of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company ofAmedm, hereby codify Mat the above and fore,oing Is a full, true and correct copy of Me Original Power of Mom, issued by said Companies, and do hereby fuller ceNty mat the mid Powers of Attorney are All In force and effect. GIVEN under my hand and me seals of said Companies. at Worcester, Massachusetts, this 13th day of October 2020 CERTIFIED COPY exusPiTe BAYM9uxAxCi COMPAxr Ia Ixeu- FaASgcCOloawY w uatueA `-c1rMk A.ayk, .kwm BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date October 5, 2020 Department Name Jeff Hudak Central Services BPW Date October 13, 2020 Phone Extension Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing Michael Schmidt =Check the Appropriate Item Type — Required for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑❑ Bid Opening ❑ Bid Award ❑❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. _ ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution ❑ Other: ❑ Ease./Encroach Required Information Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description ❑ Yes❑ If Yes, Approved by Purchasing ❑ No ❑ MBE ❑ Completed E-Verify Form Attached ❑ Nos Spec M - Three (3) More or Less 2020 or Newer Front Wheel Drive Cargo VanUs Water Works -Cash 622-06-604-620-445000 $99,000 F Formatted: Tab stops: 0.76", Left Three (3) More or Less 2020 or Newer Front Wheel Drive Cargo Van(s) For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase % Current Percent of Change: Decrease ( %) New Amount $ Increase % Total Percent of Change: Decrease ( %) NOTICE TO BIDDERS Notice is hereby given that the City of South Bend, Indiana, will receive electronic sealed bids at bpwbids(c southbendin. _og_v, until the hour of 9:30 a.m., Local Time, on October 13, 2020, for the following: Spec M — Three (3) More or Less 2020 or Newer Front Wheel Drive Cargo Van(s) The Title of the Bid as described above must be included in the subject line of the email to which you have attached your bid. The name of the company/vendor, address, contact email address and phone number must be included in the body of the email. Detailed instructions and information, including the link to the Reserved Mailbox for electronic bid submittals, is available at southbendin.gov/bids. Specifications are available for download by visiting the City of South Bend's web page at south bend in.gov/bids: X Click on "I'm Looking For" X Click on "Doing Business in South Bend" X Click on "City Contracts — Invitations to Bid" X Click on the "Required Link" to register your company. You must register to receive addenda and updates to the specific bid you are interested in. Failure to do so could render your bid non -responsive to the specifications. There is no charge for the specifications. The specifications are also available for review only during regular working hours in the Department of Public Works, Ste. 1316, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana 46601. Bids received after 9:30 a.m., Local Time, on October 13, 2020, will be returned unopened. Bids must be on the City of South Bend Bid/Proposal form provided, which includes a Non -Debarment Affidavit, Non -Discrimination Commitment form, and a Non -Collusion Affidavit Form. An electronic copy of a Certified Check or Bid Bond in the amount of not less than 10% must be submitted with the bid. The awarded bidder will be required to send the original check or bid bond via USPS. A refund of the bid security will be issued upon satisfaction of Bid Award. The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the lowest, most responsible bid. The Board may reject any bid that does not conform to these requirements as non -responsive. BOARD OF PUBLIC WORKS Linda M. Martin, Clerk Publish two times: September 25, 2020 October 2, 2020 0712412018 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date October 20, 2020 Department Central Name Jeff Hudak Services BPW Date October 27, 2020 Phone Extension Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer ❑ Officer Name BPW Attorney ® Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ® Michael Schmidt Check theAppropriate Item T e — Required forAll Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution ❑ Other: ❑ Ease./Encroach Reauired Information Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Jordan Automotive Grou ❑ Yes❑ If Yes, Approved by Purchasing ❑ No Ej ❑ WBE Completed E-Verify Form Attached ❑ No Spec M - Three (3) More or Less 2020 or Newer Front Wheel Drive Cargo Van(s) Water Works -Cash 622-06-604-620-445 000 $86,577.00 Cash Three (3) More or Less 2020 or Newer Front Wheel Drive Cargo Van(s) For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase Current Percent of Change: Decrease New Amount $ Increase Total Percent of Change: Decrease Time Extension Amount: