The URL can be used to link to this page

Home My WebLink About10272020 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING October 27, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-10272020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 1 1. REVIEW OF MINUTES A. Regular Meeting of October 13, 2020 2. PUBLIC HEARING A. New Massage Establishment License 1. Company: Eastbank Massage, LLC 2. Location: 904 E. Jefferson Blvd. 3. Favorable Recommendations 3. OPENING OF QUOTATIONS A. Roof Restoration and Replacement at 506 and 510 South Main St. (Former Salvation Army Building) – Project No. 119-084B 1. Funding: PR-00004394 4. AWARD BIDS A. Three (3), More or Less, 2020 or Newer Front Wheel Drive Cargo Vans – Spec M 1. Company: Jordan Ford 2. Amount: $28,859 each for Base Bid plus Alternate Nos. 1, 2, and 3; Total $86,577 for Three (3) 3. Funding: PR-00003996 B. One (1) or More, 2020 or Newer, 27 Cubic Yard Single Arm Side Loading Refuse Truck – Spec G 1. Company: Pyramid Equipment 2. Amount: $354,135 for Base Bid plus Alternate Nos. 1, 2, and 3 3. Funding: PR-00002888 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Main & Jefferson Site Improvements – Landscaping – Project No. 119-022C 1. Company: Weigand Construction Co., Inc. 2. Amount: $29,380 3. Funding: PR-00004033 6. RESCIND AWARD AND AWARD QUOTATION A. Notre Dame Triangle Alley Paving - Project No. 119-057R 1. Rescind: a) Company: Asphalt Restoration Services, LLC b) Amount: $21,250 c) Description: Unable to perform due to halt of Asphalt Production in September 2. Award: a) Company: Walsh & Kelly, Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING October 27, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-10272020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 2 b) Amount: NTE $39,475; Contract to be extended to adjust to allow for original Number of Contract Days c) Funding: PR-00004021 7. CHANGE ORDERS A. Corby, Ironwood, Rockne Intersection Improvements – Project No. 116-034 1. Company: Rieth-Riley Construction Co., Inc. a) Change Order No.: 2 (1) Increase Amount: $20,976.50 (2) Percent of Increase: .669% (3) Revised Contract Amount: $3,156,705.50 b) Change Order No.: 3 (1) Increase Amount: $5,956.20 (2) Percent of Increase: .859% (3) Revised Contract Amount: $3,162,661.70 2. Funding: LRSA B. Fire Station Nos. 3 & 6 Renovations – Project No. 118-047 1. Company: Gibson-Lewis, LLC 2. Change Order No.: 4 3. Increase Amount: $15,379 4. Percent of Increase: 1.55% 5. Total Percent of Change: (9.94%) 6. Revised Contract Amount: $1,008,685 7. Funding: PO-0000208 C. Morris Theater Plaster Repair – Project No. 118-094R 1. Company: Gibson-Lewis, LLC 2. Change Order No.: 1 (Final) 3. Increase Amount: $13,170 4. Percent of Increase: 3.95% 5. Revised Contract Amount: $346,394 6. Funding: PO-0000526 D. Notre Dame Triangle Alley Paving - Project No. 119-057R 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Increase Amount: Per IC 36-1-12-18 (c), Emergency extension of fourteen (14) days to account for lost days due to rejection of contract award by original contractor resulting in need to complete work prior to upcoming adverse weather conditions. Contractor will still get the same number of workdays as in the original solicitation. 4. Revised Completion Date: November 14, 2020 5. Funding: PO-00004021 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING October 27, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-10272020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 3 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2020 Curb & Sidewalk, Divisions B1, B2, B3, C1, and D1 – Project No. 120-001 1. Company: Premium Concrete Services, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($5,803.55) 4. Percent of Decrease: (2.87%) 5. Final Contract Amount: $196,409.45 6. Funding: PO-0002079 B. Walnut Grove and North Riverside Dr. Traffic Calming – Project No. 119-071 1. Company: Premium Concrete Services, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $3,836 4. Percent of Increase: 4.95% 5. Final Contract Amount: $81,336 6. Funding: PO-0000430 9. PROJECT COMPLETION AFFIDAVITS A. West Side Quiet Zone – Commercial Drive Relocation – Project No. 120-011 1. Company: Ritschard Brothers, Inc. 2. Final Contract Amount: $54,258 3. Funding: LRSA B. Gemini at Colfax Exterior Renovations, Masonry - Project No. 119-103B 1. Company: Slatile Roofing and Sheet Metal 2. Final Contract Amount: $368,128 3. Funding: PO-0001015 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Ductile Iron Pipes, Valves and Hydrant Materials – Project No. 120-054 1. Funding: PR-00004693 B. Sheridan St. and Sample St. Signal Improvements – Project No. 116-127A 1. Title Sheet 2. Funding: PR-00004690 C. One (1) or More, 2020 or Newer, Truck Mounted Street Sweeper – Spec S 1. Funding: PR-00004787 D. One (1) or More, 2020 or Newer, Vacuum Air Street Sweeper – Spec R 1. Funding: PR-00004785 E. Two (2), More or Less, 2020 or Newer, Mid-Size, Four (4) Door Hybrid Sedan Automobiles Spec F 1. Funding: PR-00004847 F. Seitz Park Reconstruction – Project No. 117-093A CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING October 27, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-10272020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 4 1. Title Sheet 2. PR-00004857 11. RESOLUTIONS A. No. 30-2020 – A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Sergeant James Maxey’s Firearm 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Traffic Analysis and Design Services for Sample and Mayflower Intersection Safety Improvements 2. Amount: $41,000 3. Funding: PR-00004508 B. Temporary Access Agreement – Rescue Incorporated d/b/a Hope Ministries. Inc. 1. Description: Building Access for Weather Amnesty at 510 S. Main Street C. Professional Services Agreement – Black & Veatch Corporation 1. Description: Water Hydraulic Model Updates and Flow Testing additional Hydrants and Calibrating Data 2. Amount: NTE $62,063 3. Funding: PR-00004367 D. Easement & Right-of-Way – Indiana Michigan Power Company 1. Description: Access Property at 309 Olive St. for installation of Guy Wire and Anchor E. Memorandum of Understanding – Michiana Area Council of Governments 1. Description: Traffic Count Data Collection for Sixty (60) Sites 2. Amount: $28,000 3. Funding: PR-00004758 F. Amendment No. 3 to Owner-Engineer Agreement – SmithGroup Inc. 1. Description: Additional Design and Construction Administrative Services for Seitz Park Reconstruction Project 2. Amount: $89,000; New Total $1,028,400 3. Funding: PR-0001787 G. Professional Services Agreement – Black & Veatch Corporation 1. Description: Design, Bid, and Construction Services for North Water Treatment Plant Improvements 2. Amount: NTE $177,861 3. Funding: PR-00004363 H. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Design Services for Guardrail Replacements and Repairs at Various Locations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING October 27, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-10272020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 5 2. Amount: NTE $26,985 3. Funding: PR-00004685 13. LICENSES AND PERMITS A. Long Term Occupancy Permit 1. Applicant: Indiana Michigan Transmission Company Inc. a) Location: Elwood Ave.; Portage to Kessler b) Date: November 23, 2020 – December 31, 2020 c) Favorable Recommendation 14. TRAFFIC CONTROL DEVICES A. Removal and Installation 1. Description: 15 Minute Parking, 6:00 a.m. to 6:00 p.m. a) Removal Location: 231 S. Michigan St. (former Dainty Maid Bake Shop) b) Installation Location: 214 N. Niles Ave. (Carmela’s) c) All criteria met 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 20284 Kiefer Way – Water/Sewer B. 26628 Boulder Bay Dr. – Sewer C. 51750 Hannigan Dr. – Water/Sewer 16. RATIFY BONDS A. Contractor Bonds 1. Casey’s Concrete LLC, Released effective October 21, 2020 B. Occupancy Bonds 1. D & B Plumbing LLC, Approved effective October 14, 2020 2. John Boettcher Sewer & Excavating, Approved effective October 14, 2020 3. Live Edge Construction LLC, Approved effective October 13, 2020 4. Fast Track Excavating LLC, Approved effective October 15, 2020 17. CLAIMS A. Ratify City of South Bend Claims 1. GBN-6369: $76,637.78 2. GBN-6419/6420: $475,429.39 3. GBN-6761: $1,122,706.74 4. GBN-6794/6795: $627,184.23 5. GBN-6468/6760/6803: $501,270.28 18. PRIVILEGE OF THE FLOOR CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING October 27, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-10272020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 6 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.