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Home My WebLink About10012020 Board of Public Works Special MeetingSPECIAL MEETING OCTOBER 1, 2020 172 The Special Meeting of the Board of Public Works was convened at 9:30 a.m. on Thursday, October 1, 2020, by Board President Gary A. Gilot. The meeting was streamed live to the public with Board President Gary A. Gilot and Board Members Elizabeth Maradik, Therese Dorau, Jordan Gathers, and Joseph Molnar present. Ms. Dorau confirmed the presence of those members with a roll call. Also present was Board Attorney Clara McDaniels and Clerk of the Board Linda Martin. Attorney McDaniels stated due to a technology issue, three (3) of the electronic bids transmitted for the O'Brien Recreational Center Renovations, Project No. 118-091, and one quote for the Notre Dame Triangle Alley Paving, Project No. 119-057R, were delayed after they reached the City's email security server. Following an internal investigation, it was determined that the three (3) bids and one (1) quote reached the City prior to the 9:30 a.m. EST delivery deadline. Attorney McDaniels stated the purpose of this special meeting of the Board of Public Works is to open those timely received bids and quote. She noted there was one (1) bid that didn't reach the city server in time, and that was from Robert Henry Corporation for the O'Brien Renovation project. Mr. Gilot stated this was no fault of the bidders, so it's appropriate to open the bids and quote. He noted they had no advantage of hearing the other bids prior to submitting their bids, and the time stamp verified they were timely. He asked that the following City of South Bend Information and Technology report be included in the Board's record. O'Brien Center Domain CES Time Stamp Email Actual Delivery Time Stamp Delay 1 @roberthenrycorp.com 9:33 AM 9:33 AM 0 minutes 2@gl.nceusa.com 9:20 AM 9:36 AM 16 minutes 3' @ldconstruction.com 9:23 AM 9:38 AM 15 minutes 4 @ryoderconstruction.com 9:26 AM 9:41 AM 15 minutes ND Triangle Domain Name I@rieth-riley.com 9:27 AM 9:42 AM 15 minutes Delay looks to be either Office 365 or email provider(s) before us. There emails look to be treated as potential spam emails & Outlook 365 was only allowing so many connections from an IP Address during a certain timeframe. OPENING OF BIDS — O'BRIEN RECREATIONAL CENTER RENOVATIONS — PROJECT NO. 118-091 (PR-00002894) The following sealed bids received on September 22, 2020 for the above project were opened and publicly read: GIBSON-LEWIS, LLC. 1001 W. 11 th. St. Mishawaka, IN 46544 GHicksp,gl.nceus a. com Bid was signed by Robert A. Lingenfelter Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Base Bid $499,600.00 Alternates $34,400.00 Base Bid Plus Alternates $534,000.00 R. YODER CONSTRUCTION, INC. 27453 County Road 150 PO Box 69 Nappanee, IN 46550 jason@ryoderconstruction.com; brad@aoderconstruction.com Bid was signed by Mr. Jason Yoder Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted l: 11 Base Bid $388,100.00 Alternates Base Bid Plus Alternates $464,925.00 SPECIAL MEETING OCTOBER 1, 2020 173 LARSON-DANIELSON CONSTRUCTION CO., INC. 302 Tyler St. LaPorte, IN 46350 jaw@ldconstruction.com Bid was submitted by Mr. Timothy F. Larson Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted ON Base Bid $442,971.00 Alternates Base Bid Plus Alternates $442,971.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above bids were referred to Venues, Parks, and Arts, and Engineering for review and recommendation. OPENING OF QUOTATION — NOTRE DAME TRIANGLE ALLEY PAVING — PROJECT NO. 119-057R (PR-00004021) The following sealed quotation received on September 22, 2020, for the above referenced project was opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 hgritton@Zneth-riley.com Quotation was submitted by Ms. Hannah J. Gritton Non -Collusion, Non -Discrimination Affidavit Form was completed OUOTATION: Base Quote $39,847.00 Voluntary Alternate #1 $9,285.50 Base Quote Plus Voluntary Alternate $49,132.50 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotation was referred to Engineering for review and recommendation. SPECIAL MEETING OCTOBER 1, 2020 174 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried by roll call, the meeting adjourned at 9:46 a.m. BOARD OF PUBLIC WORKS - — � �WZ - mz� Gary A. Gilot, President n Elizabeth A. Maradik, Member Therese J. Dorau, Member Jordan V. Gathers, Member � Joseph R. Molnar, Member ATTEST: �IiPu�Gf Gffar7itt Linda M. Martin, Clerk