The URL can be used to link to this page

Home My WebLink About09222020 Board of Public Works MeetingREGULAR MEETING SEPTEMBER 22, 2020 163 AGENDA REVIEW MEETING The Agenda Review Session of the Board of Public Works scheduled for September 17, 2020, was cancelled. REGULAR MEETING SEPTEMBER 22, 2020 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, September 22, 2020, by Board President Gary A. Gilot. The meeting was streamed live to the public with Board President Gary A. Gilot and Board Members Elizabeth Maradik and Therese Dorau present. Ms. Dorau confirmed the presence of those members with a roll call. Board Member Joseph Molnar joined the meeting at 9:31 a.m. Board Member Jordan Gathers joined the meeting in progress at 9:46 a.m. Also present was Board Attorney Clara McDaniels and Clerk of the Board Linda Martin. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried by roll call, the minutes of the Regular Meeting of the Board held on September 8, 2020, were approved. OPENING OF BIDS — O'BRIEN RECREATIONAL CENTER RENOVATIONS — PROJECT NO. 118-091 (PR-00002894) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Dr. South Bend, IN 46628 lmarker e,zbuild.com Bid was signed by Mr. Bill Favors Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted n Base Bid $497,000.00 Alternates $42,000.00 Base Bid Plus Alternates $539,000.00 BROWN & BROWN GENERAL CONTRACTORS, INC. 124 S. Elkhart St. PO Box 487 Wakarusa, IN 46573 ri�bbec.us Bid was signed by Ms. Marita Kreps Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted 1 Base Bid $425,200.00 Alternates $65,100.00 Base Bid Plus Alternates $490,300.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above bids were referred to Venues, Parks, and Arts, and Engineering for review and recommendation. OPENING OF BIDS — WASTEWATER TREATMENT PLANT FINAL CLARIFIER NOS. 4 & 5, AERATION TANK NOS. 1-4. AND DISINFECTION IMPROVEMENTS — PROJECT NO. 119-069A (PR-00002751) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: KOKOSING INDUSTRIAL, INC. 6235 Westerville Rd. REGULAR MEETING SEPTEMBER 22, 2020 164 Westerville, OH 43081 snichols@,kokosing_biz Bid was signed by Mr. Chad R. Lampe Non -Collusion, Non -Discrimination Affidavit Form was completed Penal Sum of $260,000.00 Bid Bond was submitted On Base Bid $3,390,000.00 Alternate #1 $440,000.00 Alternate #2 $1,350,000.00 Base Bid Plus Alternates $5,180,000.00 BOWEN ENGINEERING CORPORATION 8802 N. Meridian St. Indianapolis, IN 46260 dlove ,bowenen ing eerin .com Bid was signed by Mr. Scott M. Evans Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted I: e Base Bid $2,621,999.00 Alternate #1 $362,000.00 Alternate #2 $1,289,000.00 Base Bid Plus Alternates $4,272,999.00 THIENEMAN CONSTRUCTION, INC. 17219 Foundation Pkwy. Westfield, IN 46074 michelle.press@t-c-i.net Bid was signed by Mr. Joshua D. Morris Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted o Base Bid $3,972,000.00 Alternate #1 $610,000.00 Alternate #2 $1,540,000.00 Base Bid Plus Alternates Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above bids were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — NOTRE DAME TRIANGLE ALLEY PAVING — PROJECT NO. 119-057R (PR-00004021) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 akruegerna,walshkelly.com; dhilga@walshkelly.com Quotation was submitted by Mr. Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed UOTATION: Base Quote $39,475.00 Alternate #1 No Bid ASPHALT RESTORATION SERVICES, INC. PO Box 2484 South Bend, IN 46680 REGULAR MEETING SEPTEMBER 22, 2020 165 arsllcna,comcast.net Quotation was submitted by Mr. Jamie Brown Non -Collusion, Non -Discrimination Affidavit Form was completed UOTATION: Base Quote Alternate #1 $21,250.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotations were referred to Engineering for review and recommendation. TABLE OPENING AND AWARD OF QUOTATIONS — MAIN & JEFFERSON SITE IMPROVEMENTS - LANDSCAPING — PROJECT NO. 119-022C (PR-00004033) Mr. Gilot advised that the Board has been asked to table this opening and award of quotations for the above referenced project due to the need for an addendum to be added to the project. He noted the new due date for the quotes has been revised to October 13, 2020 at 9:30 a.m. at the next Board of Works meeting. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above opening of quotations was tabled. OPENING OF QUOTATIONS — LIBERTY TOWER EXTERIOR RENOVATIONS, PHASE II — PROJECT NO. 120-047 (PR-00003718) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: SLATILE ROOFING & SHEET METAL CO., INC. 1703 S. Ironwood Dr. South Bend, IN 46613 michael. albertkslatile. com Quotation was submitted by Mr. Gerald E. Longerot Non -Collusion, Non -Discrimination Affidavit Form was completed UOTATION: Base Scope of Work $73,000.00 Alternate #1 $45,218.00 Alternate #2 $24,000.00 Alternate #3 $108,812.00 Total Quote Plus Alternates $251,030.00 UNIT PRICES: Deduct/SF $30 Add/SF $40 DUDECK ROOFING & SHEET METAL, INC. 1634 S. Franklin St. South Bend, IN 46613 michael&dudeckroofing com Quotation was submitted by Mr. Michael Dudeck Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Scope of Work No Bid Alternate #1 $63,180.00 Alternate #2 $32,370.00 Alternate #3 $125,300.00 Total Quote Plus Alternates UNIT PRICES: Deduct/SF $35 Add/SF $39 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotations were referred to Engineering and Community Investment for review and recommendation. REGULAR MEETING SEPTEMBER 22, 2020 166 AWARD QUOTATION AND APPROVE CONTRACT — 2020 RIVER LIGHTS (PR- 00003566 Mr. Patrick Sherman, Venues, Parks & Arts, advised the Board that on September 8, 2020, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible quoter, Martell Electric, LLC, 4601 Cleveland Rd., South Bend, IN 46628, in the amount of $55,739. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT — PINHOOK SPLIT RAIL FENCE (PR-00003754) Mr. Patrick Sherman, Venues, Parks & Arts, advised the Board that on September 8, 2020, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible quoter, Custom Fence Company, 2265 Reum Rd., Niles, MI 49120, in the amount of $4,028. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT — 2020 TREE PLANTINGS - PROJECT NO. 120-003 (PR-00002852) Ms. Alicia Czarnecki, Engineering, advised the Board that on August 25, 2020, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and responsible quoter, Fuerbringer Landscaping & Design, Inc., 22530 Brick Rd., South Bend, IN 46628, in the amount of $24,645. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT — 1201 WESTERN AVE. SIDEWALK VAULT REPAIR — PROJECT NO. 120-019 (PR-00003354) Mr. Kyle Silveus, Engineering, advised the Board that on September 8, 2020, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Silveus recommended that the Board award the contract to the lowest responsive and responsible quoter, John Boettcher Sewer & Excavating Contractor, Ltd., 3305 N. Home St., Mishawaka, IN 46545, in the amount of $91,594.04. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. APPROVE REQUEST TO REJECT QUOTATIONS — TRIUMPH COURT LIGHTING ADDITION — PROJECT NO. 120-006E (PR-00003680) In a memorandum to the Board, Mr. Finnan Cavanaugh, Engineering, requested permission to reject all quotations for the above referenced project due to exceeding the budget. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request was approved. APPROVE REQUEST TO RESCIND QUOTATION AWARD — 2018 COUNTY -CITY BUILDING OFFICE UPDATES — PROJECT NO. 118-079 (COIT; DCI REPAIR & MAINTENANCE) In a memorandum to the Board, Mr. Zach Hurst, Engineering, requested permission to rescind the quote award to Brown & Brown General Contractors, in the amount of $117,428, for the above referenced project due to lack of funding stemming from COVID. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the quotation award was rescinded. APPROVE REQUEST TO RESCIND QUOTATION AWARD — CODE ENFORCEMENT VESTIBULE REMODELING — PROJECT NO. 119-101 (CODE ENFORCEMENT) In a memorandum to the Board, Mr. Zach Hurst, Engineering, requested permission to rescind the quote award to R. Yoder Construction, Inc., in the amount of $23,150, for the above referenced project due to lack of funding stemming from COVID. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the quotation award was rescinded. REGULAR MEETING SEPTEMBER 22, 2020 167 APPROVE CHANGE ORDER NO. 1 — KIZER MANSION WINDOW REPAIR — PROJECT NO. 119-024R (PO-0000204) Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 1 on behalf of J.W. Werntz & Son, Inc., 1002 Kerr St., South Bend, IN 46601, indicating the contract amount be decreased by $21,000 for a new contract sum, including this Change Order, in the amount of $197,000. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO.4 — PULASKI PARK IMPROVEMENTS — PROJECT NO. 118-056 (PO-0001782) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 4 on behalf of Larson -Danielson Construction Co, Inc., 302 Tyler St., LaPorte, IN 46350 indicating the contract amount be increased by $2,001, and an additional one -hundred, ninety (190) days, for a new contract sum, including this Change Order, in the amount of $898,527.75 and a new completion date of June 27, 2020. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — PINHOOK PARK SITE IMPROVEMENTS — PROJECT NO. 118-077A (PO-0001779) Mr. Gilot advised that Ms. Alicia Czarnecki, Engineering, has submitted Change Order No. 2 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be decreased by $24,556.76 for a new contract sum, including this Change Order, in the amount of $1,263,868.24. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — PRIVET LANE CULVERT REPLACEMENT PROJECT — PROJECT NO. 118-013B (PO- 0000302) Mr. Gilot advised that Ms. Rebecca Plantz, Engineering, has submitted Change Order No. 1 (Final) on behalf of HRP Construction, Inc., 5777 Cleveland Rd., PO Box 266, South Bend, IN 46624, indicating the contract amount be decreased by $3,883.22, with an additional ninety (90) days, for a new contract sum, including this Change Order, of $260,587.78. Also submitted was the Project Completion Affidavit indicating this new final cost of $260,587.78 with a revised completion date of June 30, 2020. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — 315 & 319 W. JEFFERSON EXTERIOR RENOVATIONS, DIVISION C — PROJECT NO. 119-064 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, indicating the contract amount be decreased by $4,770 for a new contract sum, including this Change Order, of $43,075. Also submitted was the Project Completion Affidavit indicating this new final cost of $43,075. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — SMALL DRAINAGE DESIGN AND REPAIR — SAMPSON & OVERLOOK — PROJECT NO. 118-063A (LRSA) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of HRP Construction, Inc., 5777 Cleveland Rd., PO Box 266, South Bend, IN 46624, for the above referenced project, indicating a final cost of $346,638.91. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — EWING AVE. AND FELLOWS ST. TRAFFIC SIGNAL REPLACEMENT — PROJECT NO. 118-097 (LRSA) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Martell Electric, LLC, 4601 Cleveland Rd., South Bend, IN 46628, for the above referenced project, indicating a final cost of $188,858.54. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was approved. REGULAR MEETING SEPTEMBER 22, 2020 168 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1)OR MORE, 2020 OR NEWER, FULL SIZE CARGO VAN — SPEC Q (PR-00004002) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicle. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THREE (3) MORE OR LESS, 2020 OR NEWER, FRONT WHEEL DRIVE CARGO VANS — SPEC M (PR-00003996) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE, 2020 OR NEWER, 18,000 LB. FOUR WHEEL DRIVE CHASSIS WITH CUSTOM FLAT BED — SPEC N (PR-00003998) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicle. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TWO (2) MORE OR LESS, 2020 OR NEWER, THREE-QUARTER TON FOUR WHEEL DRIVE PICK- UP TRUCKS — SPEC L (PR-00003993) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request was approved. ADOPT RESOLUTION NO. 26-2020 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS AUTHORIZING THE TRANSFER OF REAL PROPERTY TO THE CITY OF SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.26-2020 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS AUTHORIZING THE TRANSFER OF REAL PROPERTY TO THE CITY OF SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") exists pursuant to Indiana Code Section 36-4-9-5, holds real property owned by the City of South Bend, Indiana (the "City") pursuant to Indiana Code Section 36-9-6-3, and is authorized to transfer such property to another governmental entity pursuant to Indiana Code Section 36-1-11- 8; and WHEREAS, the South Bend Redevelopment Commission, the governing body of the City of South Bend, Indiana, Department of Redevelopment (the "Commission"), exists and operates pursuant to Indiana Code Section 36-7-14 (the "Act"); and WHEREAS, the Board owns two (2) parcels of real property in the City, which constitute the property commonly known as the old Fire Station #9 at 2520 Mishawaka Avenue, South Bend, Indiana, both more particularly described on Exhibit A (together, the "Property"); and WHEREAS, the Board desires to convey the Property to the Commission pursuant to Ind. Code 36-1-11-8 for the purpose of making the Property available for re -use and redevelopment in accordance with the Commission's purposes and powers under the Act; and WHEREAS, it is anticipated that the Commission will adopt a resolution accepting the Board's conveyance of the Property to the Commission and appointing a representative to accept and record the deed received from the Board. REGULAR MEETING SEPTEMBER 22, 2020 169 NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The Board hereby approves the conveyance of the Property to the Commission in accordance with Indiana Code Section 36-1-11-8. 2. The President and Clerk of the Board are authorized and instructed to execute and attest, respectively, the quit claim deed in substantially the form attached hereto as Exhibit B, conveying all of the Board's right, title, and interest in the Property to the Commission. 3. The Board authorizes David Relos or Andrew Netter of the City's Department of Community Investment to present for recordation in the Office of the Recorder of St. Joseph County, Indiana, the deeds conveying the Property to the Commission, as well as to execute any other document necessary to affect the Board's conveyance to the Commission. 4. This Resolution will be in full force and effect upon its adoption by the Board. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on September 22, 2020, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Jordan V. Gathers s/ Joseph R. Molnar ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Amended The Tire Use of Test Track for N/A Maradik/Molnar Indemnification Rack, Inc. Police Emergency Vehicle Agreement Operations Training September 30 to October 2, 2020 Amendment No. Jones Petrie Design Wayfinding Sign $5,425; Maradik/Molnar 1 to Owner- Rafinski Locations and Concrete New Total: Engineer Corporation Foundations $24,525 Agreement PR-00003954 Dedicated St. Joseph Provides the City with a N/A Maradik/Molnar Improvements County Performance Bond for Agreement Public Work at the Downtown Library Main Library Branch in the Right -of -Way on Wayne St. Amendment No. Lawson- Design Services for West NTE $25,600; Maradik/Molnar 2 to Owner- Fisher Race Gate Repair New Total: Engineer Associates $50,700 Agreement P.C. PO-0000008 LPA/Utility St. Joseph City to Pay 20% of 20% of Maradik/Molnar Reimbursement County Board Construction Costs for Construction Agreement of Douglas Road Lift Station Costs (to be Commissions and Forcemain and determined at Watermain Relocation bid) DRDA TIF REGULAR MEETING SEPTEMBER 22, 2020 170 Amendment No. Cardno, Inc. Engineering Design NTE $5,000; Maradik/Molnar 2 to Owner- Services for Guardrail New Total: Engineer Installation along North $104,600 Agreement Shore Drive Riverbank (PR-0000108) Stabilization Project Water and Irish Rentals, Utility Extension and Title N/A Maradik/Molnar Sanitary Service LLC Sheet for Audubon Woods Agreement Section 2 Dedicated GLC Portage Terms for City Water and N/A Maradik/Molnar Improvements Prairie IV, Sewer Extension and Agreement LLC Dedication of Dylan Dr. and Title Sheet APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following ermit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried DTSB Street Closure for September 18, Michigan St. from Maradik/Molnar Special Event — 2020; 11:00 a.m. Jefferson Blvd. to RATIFIED Football Fridays to 11:00 P.M. Washington St. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the following traffic control device requests were approved: NEW INSTALLATION LOCATION: REMARKS: NEW INSTALLATION Handicapped Accessible Parking Space Sign 1805 S. Scott St. All criteria have been met Additional Honorary Street Sign for Bishop Donald L. Alford, Sr. LOCATION: Western Ave. and Cherry St. (extend from Western/Chapin) REMARKS: All criteria have been met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Mr. & Mrs. David Hudak, 18124 Erin Ct., South Bend, IN 46637 1. 18124 Erin Ct. — Water/Sewer (Key No.002-1014-027325) B. Mr. & Mrs. Robert Pinckert, 26080 Edison Rd., South Bend, IN 46628 1. 26080 Edison Rd. —Sewer (Key No. 021-1003-0051) Upon a motion by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Hostetter Excavating, Inc., Excavation Bond Released 9/16/2020 HRP Construction, Inc., Occupancy Bond Approved 9/09/2020 REGULAR MEETING _SEPTEMBER 22, 2020 171 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Mr. Molnar seconded the motion, which carried by roll call. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date St. Joseph County Housing Consortium $4,950.00 8/26/2020 City of South Bend Claims GBN-4765 $941,695.27 8/08/2020 City of South Bend Claims GBN-4764 $109,659.05 8/08/2020 City of South Bend Claims GBN-4831/4832 $685,549.00 8/15/2020 City of South Bend Claims GBN-4977 $385,103.99 8/15/2020 City of South Bend Claims GBN-5106 $755,148.63 8/15/2020 City of South Bend Claims GBN-5099 $88,464.33 8/15/2020 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims approvals be ratified as submitted. Mr. Molnar seconded the motion, which carried by roll call. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried by roll call, the meeting adjourned at 10:15 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President n Elizabeth A. Maradik, Member Therese J. Dorau, Member Jordan V. Gathers, Member Joseph R. Molnar, Member ATTEST: �itrd� G�larzire Linda M. Martin, Clerk