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HomeMy WebLinkAboutOpen Market Contract - Materials and Installation for Pinhook Water Treatment Plant Exhaust Fans – Ideal Consolidated, Inc.1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 13, 2020 Mr. Fred Mohler Ideal Consolidated, Inc. 806 W. Sample St. South Bend, IN 46601 L�. idealcotiso]idatcd.cot-n RE: Open Market Contract Dear Mr. Mohler: PHONE 574/235-9251 FAx 574/ 235-9171 The Board of Public Works, at its meeting held on October 13, 2020, approved the open market contract for the Pinhook Water Treatment Plant exhaust fans material and installation in the amount of $27,000. Enclosed please find a copy of the contract for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk Enclosure GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Finnian Cavanaugh, Project Engineer SUBJECT: Award Project No. 119-003A Pinhook WTP Exhaust Fans DATE: September 28, 2020 On September 8, 2020 the Board of Public Works did not receive quotes for the above project. Per the Board's recommendation, Engineering reached out to contractors again for an open - market quote. One response was received on September 22, and I have reviewed it as correct. The quote ranked as follows: Quoter Total Quote Amount 1. Ideal Consolidated, Inc. $27,000 I recommend award of a contract for Pinhook WTP Exhaust Fans to the lowest responsive / responsible quoter, Ideal Consolidated, Inc. in the amount of $27,000. Sufficient funds have been appropriated from the Water Works Capital fund, 622-06-604-620- 442005--PROJ00000065 as part of project 119-003 Pinhook Water Treatment Plant Improvements. Please email with your questions ( y n ou h�Ibendin,,.q yJ or call (5961). Enc. Quote Tabulation BOARD OP MIB1.1C WORKS `fi.K",),_�JJtr �. Gar} A. OilAAot, Presi&,nnt Therew J. Doran, Member rt _ Nizabetb A. Maradik, Member J km V. Gath­ Member it IHST: nnrr�r, ctiurnir _ _ .Joseph R Molnar, Member Linda M. Martin, Clerk QUOTE TABULATION Pin hook WTP Exhaust Fans 119-003A 0 r _ Pinhook WiP Exhaust Fans Engineer's Estimate Ideal Consolidated, Inc. Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost 1 Maintenance of Traffic 1 LS $26,500.00 $26,500.00 $27,000.00 $27,000.00 Total $26,500.00 $27,000.00 Non -Collusion Affadavit Y I hereby certify that the above truly and accurately represents bids received for this project on September 22, 2020 Name, Title 5'.\Public Wori:s\Projects\Projects by Ye \2019 Projects\119— Pinhook Waterireatm Ni Improvements\I-Ad—Al BPW Documents\Exhaust Fans\Quote Tabulation OMC 119-003A 6SpUTH 8��d IZ SCOPE OF WORK x�PEACE CITY OF SOUTH BEND 1865 PROJECT NAME: Pinhook Park WTP Improvements — Exhaust Fans PROJECT NO. 119-003A QUOTES DUE September 22nd, 2020 at 9:30am local time Open -market electronic quotes should be submitted to feveneu c�;:v PROJECT DESCRIPTION A. The project includes the furnishing of all equipment, material, insurance, and labor for the complete installation of two (2) new exhaust fans at the Pinhook Water Treatment Plant within the City of South Bend, IN. II. PREVAILING SPECIFCIATIONS AND CONSTRUCTION STANDARDS AND SPECIFICATIONS A. The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and CONSTRUCTION STANDARDS AND SPECIFICATIONS, most recent version, are to be used on this project. B. Each Quote provider is specifically instructed to become completely familiar with the most recent version of the PREVAILING SPECIFICATIONS and the CONSTRUCTION STANDARDS AND SPECIFICATIONS prior to submitting a quote. C. Wherever the PREVAILING SPECIFICATIONS refer to "State Specifications," it shall mean the 2020 INDOT Standard Specifications for the letting effective after September 1, 2019. D. These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS. E. In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING SPECIFICATIONS, the SPECIAL PROVISIONS will govern. III. TERM "OR EQUAL" A. Prevailing Specifications: None B. Additions 1. Where the term "or equal" is used in these specifications, the Quote provider deviating from specified item shall file with his/her/its Quote a letter fully explaining and justifying his/her/its proposed article or equal. The City of South Bend shall be the sole judge in determining if the "or equal" offered meets the specification. IV. TAX EXEMPT A. Prevailing Specifications: None B. Additions 1. Materials and properties purchased under contract with the Owner that becomes a permanent part of the structure or facilities constructed are not subject to the Indiana Gross Retail Tax (Sales Tax). The exemption number will be furnished to the Contractor upon award. V. INDEMNIFICATION A. Prevailing Specifications: None B. Additions 1. Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its agents, officers and employees, from all costs, losses, claims and suits, including court costs, attorney fees, and other expenses, arising from or out of the negligent performance of this Contract by Contractor, Version 2/14/2020 Page - 1 Public Works Quote or because of arising out of any defect in the goods, materials or equipment supplied by the Quote provider. VI. INSURANCE A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 103 B. Additions: All Contractors and subcontractors doing business with the City of South Bend shall present a Certificate of Insurance showing coverage in the following minimum amount: a. General Liability: Premises -Completed Operations or Products, Bodily Injury and Property Damage Combined Single Limit - $5,000,000. b. There shall be no exclusion for explosion, collapse or underground hazard. c. Workmen's Compensation: Statutory State of Indiana Employer's Liability - $100,000. d. Auto Liability: Bodily Injury and Property Damage Combined Single limit - $1,000,000. e. The City of South Bend shall be named as additional insured on the Certificate of Insurance. VII. CONTROL OF WORK A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 105 B. Additions: 1. The complete responsibility for this project lies with the Director of Public Works of the City of South Bend, Indiana acting through his authorized representatives. 2. Construction Engineering - The Contractor shall provide all the necessary, qualified personnel, equipment and supplies to perform all work required under this item. There will be no direct payment for this item. 3. The contractor is responsible to maintain the site which includes but is not limited to; dust control, site security, erosion control, and protecting adjacent properties. 4. Work hours for the Project shall be from 7:00 a.m. through 6:00 p.m., Monday through Friday. No work shall be permitted on weekends, Holidays, or after hours unless approved by the City of South Bend Department of Public Works. VIII. LEGAL RELATIONS A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 107 B. Additions: 1. The Owner, where mentioned in these documents, is the City of South Bend. The Engineer, where mentioned in these documents, is the City of South Bend Department of Public Works, Division of Engineering. 2. The Contractor shall apply for and obtain any and all required permits for the work from local, state, and federal agencies and shall comply with permit requirements, including the St. Joseph County / City of South Bend Building Department. 3. If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the Contractor shall provide the Owner with proof that the Contractor is duly licensed, qualified and registered with the Secretary of State of Indiana to engage in business within the State of Indiana. 4. The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended. The Owner reserves the right to immediately terminate the public work project awarded should the Contractor be found to be in violation of any provision of Indiana Code 5-16-13 and such violation shall result in the forfeiture of Contractor's performance bond to the Owner. IX. PROSECUTION AND PROGRESS A. Prevailing Specifications: 2020, INDOT Standard Specifications Sec. 108 B. Additions: Version 2/14/2020 Page - 2 Public Works Quote 1. The project will have a completion date of December 31st, 2020. The contract time will start when the Notice to Proceed is delivered and signed. 2. The City, Engineer, and Contractor will hold a pre -construction meeting following award of the contract. The date of the Notice to Proceed will be agreed at that meeting. 3. Contractor shall provide a schedule to the Owner prior to beginning any work on the site. X. CHANGE OF CONTRACT TIME A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 108 B. Additions 1. The Contract Time may only be changed by Change Order. Any Claim for an extension in the Contract Time shall be based on written notice delivered to the Department of Public Works within seven (7) calendar days of the occurrence of the event giving rise to the claim. Notice of the extent of the claim with supporting data shall be delivered within fourteen (14) calendar days after such occurrence unless an official of the Public Works Department allows an additional period of time to ascertain more accurate data. The Contract Time will be extended in an amount equal to time lost to delays beyond the control of the Contractor if a claim is made in accordance with this provision. Such delays shall include acts of neglect by the Public Works employees, or to fires, flood, labor disputes, epidemics, abnormal weather conditions, governmental procedures, or acts of God. 2. Unless otherwise provided, the Contract time is based upon normal weather conditions. An extension is granted for weather conditions significantly more severe than normal if the Contractor demonstrates to the satisfaction of the City that the delay in the progress of the work was due to such weather. The basis to define normal weather with be the data compiled by the United States Department of Commerce, National Oceanic and Atmospheric Administration (NOAA). 3. No extension of time will be granted if the Contractor, by his/her/its own action or inaction, including fault or negligence of Contractor's subcontractors, caused the delay, or for which any remedies are provided under any other provision of this agreement. 4. The grant of an extension of time under this Section in no way constitutes a waiver by the City of any rights or remedies existing under this contract at law or in equity. XI. DEFAULT AND TERMINATION A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 108 B. Additions: 1. Events of Default shall include Contractor's failure to perform any of its obligations under this contract including failure to commence work at the time specified, failure to perform the work in accordance with these specifications, unauthorized discontinuation of the work, failure to carry out the work in a manner acceptable to the City, failure to observe Federal, State, or local laws or regulations, and failure to comply with any other term of this contract. 2. If an Event of Default occurs, the City shall provide Contractor written notice and may permit Contractor ten (10) calendar days after the date of the notice to cure the default. If the default is not cured within the ten (10) day cure period, the City may at any time thereafter terminate this contract in which case the termination shall be final and effective. 3. Upon an Event of Default, the City may invoke the following remedies in addition to those remedies provided under separate provisions of this contract, the right of set-off against any payments due or to become due to the Contractor against the retainage, the right to take over and complete the Work. If the City notifies Contractor that City is invoking its right to complete the Work, all rights that the Contractor has in order under Contractor's subcontracts are assigned to the City, subject to the City's right to take assignment of all or only selected subcontracts at the City's discretion. The sole obligation accepted by the City under such subcontracts is to pay for Work satisfactorily performed after the date of the assignment. In the event a conditional assignment has not been executed, the Contractor shall execute or cause to be executed any assignment, agreement, or other document that may be necessary in the sole opinion of legal counsel to the City's Board of Public Works to evidence compliance with this provision. The Contractor shall promptly deliver such documents upon the City's request. In the case of such assignment, unless otherwise agreed in writing, The Contractor remains liability to subcontractors for any payment already involved, and for any claim, suit or cause of action based upon or resulting from any error, omission, negligence or other breach Version 2/14/2020 Page - 3 Public Works Quote of contract by the Contractor, its officers, employees, or agents arising prior to the date of assignment to the City. XII. LIQUIDATED DAMAGES A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 108 B. Additions: 1. The contractor shall proceed with the work at such rate of progress to insure full completion within the Contract Time. It is expressly understood and agreed, by and between the Contractor and the Owner, that the Contract Time for completion of the work described herein is a reasonable time, taking into consideration the average climatic and economic conditions and other factors prevailing in the locality of the work, and excludes the time for unavoidable delays which were beyond the control and without the fault of the Contractor. 2. If the Contractor shall fail to complete the work within the Contract Time, or extension of time granted by the Owner, then the Contractor will pay to the Owner the amount for liquidated damages a sum of five hundred dollars ($500.00) for each calendar day that the Contractor shall remain in default after the time of completion stipulated in the Contract Documents. 3. The Contractor shall not be charged with liquidated damages or any excess cost when the delay in completion of the work is due to the following and the Contractor has promptly given written notice of such delay to the Owner and Engineer/Architect. a. To any preference, priority, or allocation order duly issued by the Owner. b. To unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including but not restricted to acts of God, acts of public enemy, acts of the Owner, acts of another Contractor in the performance of a Contract with the Owner, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and abnormal and unforeseeable weather. XIII. RETAINAGE AND FINAL PAYMENT A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 109 B. Additions: 1. Payments will be made every thirty (30) calendar days 2. Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall retain a percentage of payments throughout the duration of the project. 3. Before final payment and retainage are released the Contractor must satisfy the following: a. All parts and labor meet requirements stated in the specifications. b. Provide copies of test reports or cut sheets on all materials supplied. c. Provide As -Built drawings in accordance with the City of South Bend Prevailing Specifications for Public Works. d. One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final Waiver of Lien. XIV. WARRANTY A. Prevailing Specifications: None B. Additions 1. All Parts shall include the following: a. Performance specifications b. Bill of Materials c. Warranties on all parts d. Installation and safety requirements Version 2/14/2020 Page - 4 Public Works Quote XV. OTHER UTILITIES A. Prevailing Specifications: None B. Additions: 1. The Contractor shall verify the locations of all utilities by contacting Indiana811 by calling 811 (in Indiana) or 1-800-382-5544 (outside of Indiana), or via wwwuw,i,nC"I ai,n��„a�,;;�;;�;;oi,r,g, at least two (2) working days, not counting Saturdays, Sundays or federal and state holidays before proceeding with construction. It shall also be the Contractor's responsibility to contact any other utility that is not contacted by Indiana811 and verify the utility locations. 2. The Contractor shall be responsible for working with the other utilities, i.e., gas electric, telephone, etc. in order to assure that all utilities that need to be replaced or relocated can be done with a minimum disturbance to service. The Contractor shall also be responsible for coordinating schedules with the various utilities such that they can proceed with their relocation work as efficiently as possible. 3. If the odor of natural gas is detected in a work area at any time during the course of work, the Contractor shall immediately notify NIPSCO at 1-800-634-3524. The Contractor shall also immediately notify the residents of adjacent properties. The Contractor shall advise the residents to evacuate their homes immediately if the odor is present within the dwelling. 4. Restoration of sprinkler systems damaged by the Contractor's operations shall be repaired by the Contractor at no additional cost to the City or the Owner of the system. XVI. DESCRIPTION OF WORK A. Prevailing Specifications: None B. Additions 1. Work to be performed shall include furnishing all equipment, material, insurance, services and labor for complete installation of two (2) new exhaust fans at the Pinhook Water Treatment Plant within the City of South Bend. 2. The Contractor shall preserve and protect all surrounding property, structures, tenants, visitors and their property from damage caused by the Contractor's operations. 3. To schedule a visit to the project location at 2801 Riverside Dr., 46616, contact Bradley VanOosterum, Manager of Operations, at (574) 235-5670 or bvanoost@southbendin.gov. XVII. EXHAUST FANS A. Prevailing Specifications: None B. Additions 1. The Contractor shall supply and install two (2) 2500cfm wall -mounted exhaust fans at the Pinhook Water Treatment Plant. One (1) fan shall be installed on the east side of the building, and the other shall be installed on the west side of the building as shown in the Quote Attachment. 2. The Contractor shall cut two (2) wall penetrations measuring approximately 30"x30" — one (1) for each exhaust fan. Exterior bricks, where possible, shall be saved and stored at the treatment plant for future reuse. 3. The interior side of the fan shall be connected to down -facing elbows. 4. The Contractor shall provide and install motor starters for both fans, each operated by timers and switches just outside of the water treatment rooms. 5. The Contractor shall install electric to both exhaust fans, using Schedule 80 PVC raceway and non- corrosive supports, junction boxes, and flexible connections. 6. Upon installation, the Contractor shall start up and verify that the system is operational. XVIII. ATTACHMENTS A. Prevailing Specifications: City of South Bend CONSTRUCTION STANDARDS AND SPECIFICATIONS B. Additions: 1. The Quote Attachment consist of four (4) photographs showing installation locations. 2. The CONTRACTOR is responsible for estimating dimensions and quantities of materials. Version 2/14/2020 Page - 5 Public Works Quote 3. In the event that the Special Provisions and the attachments conflict, the Special Provisions shall govern. Version 2/14/2020 Page - 6 Public Works Quote , oTx aE�� pip CITY OF SOUTH BEND INDIANA CONTRACTOR'S QUOTE FOR PUBLIC WORK PROJECT NAME: PROJECT NO. Pinhook Park WTP Improvements — Exhaust Fans 119-003A QUOTES DUE September 22nd, 2020 at 9:30am local time Open -market electronic quotes should be submitted to fcavanau&southbendin.gov (Must be completed for all quotes. Please type or print) Date: ` 9/22/2020 Firm: Ideal Consolidated, Inc. Address: 806 West Sample Street City/State/Zip: South Bend, IN 46601 Telephone Number: ( 574 ) 282-1228 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: 119-003A Pinhook Park WTP Improvements - Exhaust Fans the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works, Division of Engineering and dated September 15th, 2020 for the sum of (enter the Total Quote as shown on the Proposal) Twenty seven thousand & 00/100 (s 27,000.00 ) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quo is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachmen By (Signature) Tim Stuver, Vice President (Printed Name of Person Signing) ACCEPTANCE The above quote is accepted this 13th. day of October, 20 20 Subject to the following conditions: BOARD OF M �RLJCWORKS 0.- A. c ior:.3 —ids t zb —,e J. n i. Mmnbcr — tt 1- V-.a- I7 iabclb .1 M adik, Mc bor Jo,dun V. C tl ,, Me ber r.irrAr, oPT xi, Joseph R. Mole Member— — Linden M. Martin, Clerk Version 2/14/2020 Page - 7 Public Works Quote When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana ) ) SS: St. Joseph COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (1) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized Version 2/14/2020 Page - 8 Public Works Quote alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE; however, they may not unlawfully discriminate against said MBE/WBE. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (LC. 5-16- 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel Version 2/14/2020 Page - 9 Public Works Quote products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 22 day of Sept. , 2020 Printed Name and Title Subscribed and sworn to before me this 22 day of Sept. , 20 20 My Commission Expires 02/12/26 C4 d Notary Public County of Residence St Joseph gyp;••"•e�s O SEAI 0 CART -NA CRUZ Votary Public, State of Indiana St. Joseph County commission N 710388 My Commission Expires February 12, 2026 Version 2/14/2020 Page - 10 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND l PROJECT NAME Pinhook Park WTP Improvements — Exhaust Fans PROJECT NO. 119-003A QUOTES DUE September 22nd, 2020 at 9:30am local time Open -market electronic quotes should be submitted to fcavanau@southbendin.gov Item No. Description Quantity Unit Unit Price Total Amount Supply and install two (2) 2500cfm wall - 1 mounted exhaust fans and electrical 1 LSUM $ 27,000.00 $ 27,000.00 circuit, according to the intent of the special provisions and quote attachment Address: 806 W. Sample St. South Bend, IN 46601 City/State/Zip: South Bend, IN 46601 Telephone Number: ( 574 ) 282-1228 Fax Number: ( 574 ) 282-1128 By (Signature) Fred Mohler, Service Manager (Printed Name of Person Signing) Version 2/14/2020 Page - 11 Public Works Quote Quote Attachments: Pinhook WTP Exhaust Fans Figure .1. West exhaust.fan - approximate interior location in west.filtration roam Figure 2. West.ian - approximate exterior location Quote Attachments: Pinhook WTP Exhaust Fans Figure 3. Fast.ian - approximate interior location in east.iiltration roam Figure 4. Fast.ian - approximate exterior location BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: Name September 22nd, 2020 Finnian Cavanaugh Department of Public Works — Engineering Division Phone Extension: 5961 or BPW Date: October 131h 2020 fcavanau@southbendin.gov Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Tvpe — Required for All Submissions U Professional Services Agreement U Contract U Proposal ® Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Information Company or Vendor Name Ideal Consolidated, Inc. New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description U Yes U If Yes, Approved by Purchasing ® No ❑ WBE Completed E-Verify Form Attached ❑ Yes No Pinhook Water Treatment Plant Exhaust Fans 119-003A Water Works Capital 622-06-604-620-442005--PROJ00000065 $27,000 NTE Materials and installation for new exhaust fans in filtration rooms of Pinhook WTP. OMC is being pursued with this vendor since no quotes were received on time for the initial opening of quotes. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount Increase Current Percent of Change: Decrease New Amount $ Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: