Loading...
HomeMy WebLinkAboutEmergency Repair - Emergency Repair of Failed Mackey Drive Sewer Grinder Pump in Lafayette Falls – R&R Excavating, Inc.1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 13, 2020 Mr. Terry Opaczewski R & R Excavating, Inc. 2010 Went St. Mishawaka, IN 46545 !�aY222_r�rexcav�alill =conl; RE: Emergency Repair Dear Mr. Opaczewski: PHONE 574/ 235-9251 FAx 574/ 235-9171 The Board of Public Works, at its meeting held on October 13, 2020, approved the above referenced invoice for the emergency repair of the failed Mackey Drive sewer grinder pump in Lafayette Falls in the amount of $2,942.15. Enclosed please find a copy of the invoice for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk Enclosure GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DoRAtj JORDAN V. GATHERS JOSEPH R. MOLNAR INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Board of Public Works FROM: Becca Plantz, Project Engineer SUBJECT: Mackey Drive Pump Station — Lafayette Falls Emergency Repair DATE: October 2, 2020 In 2018, a small pump/grinder station was installed as a temporary sewer connection for two (2) residential properties on Mackey Drive. At the time, these homes fronted an inactive sewer due to the ongoing and phased work related to the subdivision development. On September 21, 2020, the Sewer Department received a complaint about a foul odor coming from the field adjacent to the pump/grinder station. The Sewer Department investigated the structure, concluded the pump failed, and set up bypass pumping equipment to resolve the issue. During bypass setup and exchanging an extension cord, the failed pump kicked back on but turned off again overnight. Engineering confirmed that the pump had failed. It was critical to replace the failed pump immediately so sewer crews could remove their temporary equipment from the undeveloped lot. Our internal crews do not replace pumps and future subdivision development (next phase) would not take place in a timely enough manner. R&R Excavating initially installed the pump and grinder in 2018, so I requested their services on Friday, September 25, 2020 to investigate and replace the pump if necessary. With emergency approval confirmed, a crew from R&R mobilized on Monday morning September 28, 2020 to clean the structures, remove, and replace the pump. The Emergency project cost was $2,942.15. Please see attached invoice. Feel free to reach out with any questions or concerns. Thanks! We deliver services that empower everyone to thrive!! R & R Excavating, Inc. 2010 Went Street — Mishawaka, In. 46545 Phone (574) 256 — 2467 Fax (574) 256 — 2473 INVOICE #1 Ref. No. RR#4915 — City Of South Bend — Lafayette Falls — Grinder Pump Inv. #4915-9-29-2020 AA City Of South Bend September 29th, 2020 Re: Lafayette Falls — Residential Grinder Pump R&R Excavating is submitting an invoice for provided machine operators, laborers, and equipment for installing a residential grinder pump at Lafayette Falls. • See attached ICA Extra Work Agreement for total breakdown of the work described. $2,942.15 * TOTAL AMOUNT OF THIS INVOICE - $2,942.15 BOARD OP M 131.1C WORKS Thank you Girit-mac Gabrielle Lamont Gary A. Giloi. President Th -: e J. D. Member R&R Excavating, Inc. Lhzabdh A Maud& M—ber J tan V. Gath Member ATTEST: Lnrdi C4(rn, Joseph R. Molnar, M—be, Linda M. Martin, Clerk BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 10/07/2020 Name Becca Plantz Department Public Works BPW Date 10/13/2020 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer ❑ Officer Name Michael Patton BPW Attorney ❑ Attorney Name Clara McDaniels Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Re uired or All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution 171 Other: Emer2encv Repair n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information R&R Excavating, Inc. Yes U If Yes, Approved by Purchasing No ❑ WBE Completed E-Verify Form Attached ❑❑ Yes No Mackey Drive Pump — Lafayette Falls Emergency Repair Emergency PO PO-0004730 $2,942.15 Time and Materials Emergency repair to the pump at Mackey Drive in Lafayette Falls, see attached memo for more details. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount Current Percent of Change: New Amount Increase Decrease Increase Total Percent of Change: Decrease Time Extension Amount: New Combletion Date: