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Home My WebLink AboutAward Quote - Olive Street Station Roof Repairs Proj No. 120-028 - Midland Engineering Company, Inc. P HONE 574/ 235-9251 1316 C OUNTY-C ITY B UILDING F AX 574/ 235-9171 227 W. J EFFERSON B OULEVARD S OUTH B END,I NDIANA 46601-1830 C ITY OF S OUTH B END J AMES M UELLER,M AYOR B OARD OF P UBLIC W ORKS October 13, 2020 Mr. Michael W. Frahn Midland Engineering Company, Inc. 52369 State Road 933 North South Bend, IN 46637 rhaas@midlandengineering.com Dear Mr. Frahn: The Board of Public Works at its meeting held on October 13, 2020, awarded the above referenced quotation to you in the amount of $148,200. Please forward the following documents in one submittal by October 27, 2020 to my attention for Board of Public Works approval to lhensley@southbendin.gov: 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk Enclosure G ARY A. G ILOT E LIZABETH A. M ARADIK T HERESE J. D ORAU J ORDAN V. G ATHERS J OSEPH R. M OLNAR BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 13th Day of October, 2020, by and between, Midland Engineering Company, Inc., 52369 State Road 933 North, South Bend, IN 46637, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 120-028 DESCRIPTION: OLIVE STREET STATION ROOF REPAIRS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $148,200 FUNDING: PR-00003375 The unit prices for this improvement were those prices as received and accepted by the Board on the 25th Day of August, 2020. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS MIDLAND ENGINEERING COMPANY, INC. Gary A. Gilot, President Elizabeth A. Maradik, Member Printed Name Therese J. Dorau, Member Jordan V. Gathers, Member Signature Joseph R. Molnar, Attest: Linda M. Martin, Member Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I,, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. SecretaryCorporate Seal From:Don Chambers To:Zach Hurst Subject:Re: Request for Quote - Olive Street Station Roof Repairs Date:Monday, August 24, 2020 1:37:20 PM Attachments:image003.png Good afternoon Zach. Thanks for the invitation to quote this project. At this time, DRC Corporation will not provide a quotation. I look forward to other invitations to bd. Sincerely, Donald R. Chambers Donald R. Chambers, Project Manager DRC Corporation 2214 Huron Street South Bend, IN 46619 574- 233-1904 On Friday, August 21, 2020, 03:14:26 PM EDT, Zach Hurst <zhurst@southbendin.gov> wrote: Dear Sir or Madam- Please see the following clarifications: 1.Assume 50 field tiles will be replaced in base bid 2.Stone parapet cap to be re caulked in base bid, removed and replaced, re-caulked in alternate bid 3.If alternate for remove-repair and/or replace parapet cap is chosen assume new thru wall copper flashing is included in alternate 4.Assume 10 linear ft of copper gutter is to be replaced in base bid 5.Tuck pointing unit cost is for wall - if budget allows owner would like bad mortar joints in exterior walls to be tuck pointed Thanks, Zach Hurst, P.E. Project Engineer City of South Bend, Indiana 574-235-5888 x3057 From: Zach Hurst Sent: Tuesday, August 18, 2020 10:59 AM To: Zach Hurst <zhurst@southbendin.gov> Subject: Request for Quote - Olive Street Station Roof Repairs Dear Sir or Madam- Attached please find a request for a quote for roof repairs at the Olive Street Station office building, located southwest of the roundabout at Olive and Sample Streets on the southwest side of South Bend. As there is no hatch access to the roof, there is no on-site pre-quote meeting being held. Questions may be directed to the project’s architect - Edward Kowalczyk <ekowalczyk@jpr1source.com>. Quotes should be emailed to bpwbids@southbendin.gov before 9:30am (local time) next Tuesday, th August 25. If you have any questions please let me know – thanks! Zach Hurst, P.E. Project Engineer Public Works | Division of Engineering 1316 County-City Building 227 West Jefferson Boulevard South Bend, Indiana 46601 (574) 235-5888, x3057 IMPORTANT NOTICE! This E-Mail transmission and any accompanying attachments may contain confidential information intended only for the use of the individual or entity named above. Any dissemination, distribution, copying or action taken in reliance on the contents of this E-Mail by anyone other than the intended recipient is strictly prohibited and is not intended to, in anyway, waive privilege or confidentiality. If you have received this E-Mail in error please immediately delete it and notify sender at the above E-Mail address. Please note that incoming e-mails are not routinely screened for response deadlines, and as such, please notify the sender separately by fax of any message containing deadlines. In addition, E-Mail information cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain virus. Therefore, the sender does not accept liability for any errors or omissions in the contents of this message which arise as a consequence of E-Mail transmission. If verification is required, please request a hard-copy version. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date08/31/2020 DepartmentDPW NameZach Hurst BPW Date09/08/2020Phone Extension3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance Officer Name and Inclusion Officer BPWAttorneyAttorney Name Dept. AttorneyAttorney Name Purchasing Check the Appropriate Item Type –Required for All Submissions Professional Services AgreementContractProposal Open Market ContractAmendment/Addendum Special Purchase, QPA Bid OpeningBid AwardReq. to AdvertiseTitle Sheet Quote OpeningQuote Award RejectBids/Quotes Proposal OpeningC/O & PCA No. PCA Chg. Order, No. Traffic ControlResolution Other: Ease./Encroach Required Information Company or Vendor NameMidland Engineering YesIf Yes, Approved by Purchasing New Vendor No MBEYes MBE/WBE ContractorCompleted E-Verify Form Attached WBE No Project NameOlive Street StationRoof Repairs Project Number 120-028 Funding SourceWater Works Capital Account No.622-06-604-620-443001 Amount$148,200 Terms of ContractLump Sum Purpose/DescriptionQuote request to perform roof repairs at the Olive Street Station water treatment plant. For Change Orders Only $ Increase Amount of Decrease($) Previous Amount$ % Increase Decrease(%) Current Percent of Change: New Amount$ % Increase Decrease(%) Total Percent of Change: Time ExtensionAmount: New Completion Date: