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Home My WebLink AboutAward Quote - Notre Dame Triangle Alley Paving Proj No. 119-057R - Asphalt Restoration Services, LLC P HONE 574/ 235-9251 1316 C OUNTY-C ITY B UILDING F AX 574/ 235-9171 227 W. J EFFERSON B OULEVARD S OUTH B END,I NDIANA 46601-1830 C ITY OF S OUTH B END J AMES M UELLER,M AYOR B OARD OF P UBLIC W ORKS October 13, 2020 Mr. Jamie Brown Asphalt Restoration Services, Inc. PO Box 2484 South Bend, IN 46680 arsllc@comcast.net Project No. 119-057R Dear Mr. Brown: The Board of Public Works at its meeting held on October 13, 2020, awarded the above referenced quotation to you in the amount of $21,250. Please forward the following documents in one submittal by October 27, 2020 to my attention for Board of Public Works approval to lhensley@southbendin.gov: 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk Enclosure G ARY A. G ILOT E LIZABETH A. M ARADIK T HERESE J. D ORAU J ORDAN V. G ATHERS J OSEPH R. M OLNAR INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING Linda M. Martin, Clerk TO: Board of Public Works FROM:Scott Kreeger,Project Engineer SUBJECT:Award Project No.119-057R Notre Dame Triangle Alley Paving DATE: October 2, 2020 On September 22, 2020 the Board of Public Worksopened and read quotesfor the project above. Engineering hasreviewed the submitted quote packagesand found them correct. The quoters ranked as follows: Alternate #1 Quoter Base Bid Amount Amount 1.Asphalt Restoration ServicesNO BID$21,250.00 2.Walsh & Kelly, Inc.$39,475NO BID 3.Rieth-Riley Construction Co., Inc.$39,847$9,285.50* Regarding Alternate #1, Rieth-Riley Construction Co., Inc. provided unit pricing for materials and type of work different from the detailed specifications. The product listed is not equivalent to the desired work and is not being accepted as an alternate. Given the City’s budget, Engineering recommends proceeding with awarding to the lowest responsive / responsible quoter for Alternate #1 to Asphalt Restoration Servicesin the amount of $21,250. Sufficientfundshave been appropriatedfromStreet Maintenance (266-06-602-436008). Please call with your questions(5998). Enc. QuoteTabulation BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 13th Day of October, 2020, by and between, Asphalt Restoration Services, LLC, PO Box 2484, South Bend, IN 46680, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 119-057R DESCRIPTION: NOTRE DAME TRIANGLE ALLEY PAVING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $21,250 FUNDING: PR-00004021 The unit prices for this improvement were those prices as received and accepted by the Board on the 22nd Day of September, 2020. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS ASPHALT RESTORATION SERVICES, LLC Gary A. Gilot, President Elizabeth A. Maradik, Member Printed Name Therese J. Dorau, Member Jordan V. Gathers, Member Signature Joseph R. Molnar, Attest: Linda M. Martin, Member Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I,, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. SecretaryCorporate Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date10/2/2020 Department Public NameScott KreegerWorks BPW Date10/13/2020Phone Extension9245 Required Prior to Submittal to Board BPWAttorneyAttorney NameClara McDaniels Dept. AttorneyAttorney Name PurchasingMichael Schmidt Check the Appropriate Item Type –Required for All Submissions Professional Services AgreementContractProposal Open Market ContractAmendment/Addendum Special Purchase, QPA Bid OpeningBid AwardReq. to AdvertiseTitle Sheet Quote OpeningQuote AwardReject Bids/Quotes Proposal OpeningC/O & PCA No. PCA Chg. Order, No. Traffic ControlResolution Other: Ease./Encroach Required Information Company or Vendor NameAsphalt Restoration Services YesIf Yes, Approved by Purchasing New Vendor No MBEYes MBE/WBE ContractorCompleted E-Verify Form Attached WBE No Project NameNotre Dame Triangle Alley Paving Project Number119-057R Funding SourceStreet Maintenance Account No.266-06-602-436008 Amount$21,250 Terms of ContractUnit Price Purpose/Description______NTE_____________________________________________________ _______________________________________________________________ _______________________________________________________ For Change Orders Only $ Increase Amount of Decrease($) Previous Amount$ % Increase Decrease(%) Current Percent of Change: New Amount$ % Increase Decrease(%) Total Percent of Change: Time ExtensionAmount: New Completion Date: P HONE 574/ 235-9251 1316 C OUNTY-C ITY B UILDING F AX 574/ 235-9171 227 W. J EFFERSON B OULEVARD S OUTH B END,I NDIANA 46601-1830 C ITY OF S OUTH B END J AMES M UELLER,M AYOR B OARD OF P UBLIC W ORKS October 13, 2020 Mr. Joshua McCormick Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 jmccormick@rieth-riley.com Project No. 119-057R Dear Mr. McCormick: The Board of Public Works, at its meeting held on October 13, 2020, awarded the above referenced quotation to Asphalt Restoration Services, Inc. in the amount of $21,250. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk G ARY A. G ILOT E LIZABETH A. M ARADIK T HERESE J. D ORAU J ORDAN V. G ATHERS J OSEPH R. M OLNAR P HONE 574/ 235-9251 1316 C OUNTY-C ITY B UILDING F AX 574/ 235-9171 227 W. J EFFERSON B OULEVARD S OUTH B END,I NDIANA 46601-1830 C ITY OF S OUTH B END J AMES M UELLER,M AYOR B OARD OF P UBLIC W ORKS October 13, 2020 Mr. Dustin Hilary Walsh & Kelly, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@walshkelly.com; dhilary@walshkelly.com Project No. 119-057R Dear Mr. Hilary: The Board of Public Works, at its meeting held on October 13, 2020, awarded the above referenced quotation to Asphalt Restoration Services, Inc. in the amount of $21,250. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk G ARY A. G ILOT E LIZABETH A. M ARADIK T HERESE J. D ORAU J ORDAN V. G ATHERS J OSEPH R. M OLNAR