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Home My WebLink About09082020 Board of Public Works MeetingREGULAR MEETING SEPTEMBER 8, 2020 149 AGENDA REVIEW MEETING The Agenda Review Session of the Board of Public Works scheduled for September 3, 2020, was cancelled. REGULAR MEETING SEPTEMBER 8, 2020 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, September 8, 2020, by Board President Gary A. Gilot. The meeting was streamed live to the public with Board President Gary A. Gilot and Board Members Elizabeth Maradik, Therese Dorau, Jordan Gathers, and Joseph Molnar present. Ms. Dorau confirmed the presence of all members with a roll call. Also present was Board Attorney Clara McDaniels and Clerk of the Board Linda Martin. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the minutes of the Regular Meeting of the Board held on August 25, 2020, were approved. PUBLIC HEARING — NEW MASSAGE ESTABLISHMENT LICENSE - DIG DEEP MASSAGE Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a new Massage License application for Dig Deep Massage, 401 E. Colfax Ave. It was noted favorable recommendations were received from City staff. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the license was approved. Ms. Heidi Kagarise, Dig Deep Massage Co., later informed the Board she was present during the hearing and able to hear but not able to speak. She thanked the Board for the approval of her license. OPENING AND AWARD OF BIDS — APPROVE CONTRACT — CENTURY CENTER ESPORTS ARENA — PROJECT NO. 119-106CR (HOTEL/MOTEL TAX FUND) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: p,gCIRCUIT LLC 2303 S. 3rd. St. Terre Haute, IN 47802 zack. j ohn song,ggcircuit. com Bid was signed by Mr. Zack Johnson Non -Collusion, Non -Discrimination Affidavit Form was completed Cashier's Check for $19,000.00 was submitted BID: $378,882.59 MARTELL ELECTRIC, LLC 4601 Cleveland Rd. South Bend, IN 46628 areeveskmartellelectric. com Bid was signed by Ms. Jennifer Martell Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $399,994.00 TPC TECHNOLOGIES, INC. 185 Bell Rd. Niles, MI 49120 mgolob@tpctechnologies.com Bid was signed by Mr. Martin Golob Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted REGULAR MEETING SEPTEMBER 8, 2020 150 BID: $619,371.55 NELCO MEDIA, INC. 505 Howard St. San Antonia, TX 78212 PhilipgNelcoMedia.net Bid was signed by Mr. Philip Nelson Non -Collusion, Non -Discrimination Affidavit Form was completed No Bid Bond was submitted BID: $399,225.97 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above bids were referred to Venues, Parks, and Arts, and Engineering for review and recommendation. After reviewing those bids, Ms. Rebecca Plantz, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder ggCircuit LLC in the amount of $378,882.59. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. OPENING OF BIDS — ONE (1) OR MORE, 2020 OR NEWER, 27 CUBIC YARD SINGLE ARM SIDE LOADING REFUSE TRUCK — SPEC G (PR-00002888) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: BEST EQUIPMENT CO., INC. 5550 Poindexter Dr. Indianapolis, IN 46235 debbiecooper@_bestequipmentco.com Bid was signed by Ms. Jenna Bowen Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted an Description I Year/Make/Model I Unit Price 2021 Autocar ACX 1 2021 Labrie Automizer Helping Hand 1 $377,900.00 Year Make/Model — Trade In I Unit Price 2016 Unit SW571, Freightliner/Labrie Rear Load Tandem Axle CNG Powered $30,000.00 Alternate # Unit Price 1 $6,925.00 2 $1,604.36 3 N/A Estimated number of days for delivery from 360 to 420 days ARO award date PYRAMID EQUIPMENT INC. 211 South Prairie Rolling Prairie, IN 46371 Bid was signed by: Mr. Greg Dadlow acurtis@pyramidequipmentinc.com Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim completed PRIMARY BID: Description I Year/Make/Model Unit Price CNG Automated 2021 Autocar, 29 Cubic Yard New Way Side Load Refuse Truck $362,535.00 REGULAR MEETING SEPTEMBER 8, 2020 151 Year Make/Model — Trade In I Unit Price 2016 Unit SW571, Freightliner/Labrie Rear Load Tandem Axle CNG Powered $25,000.00 Alternate # Unit Price 1 $11,500.00 2 $3,900.00 3 $1,200.00 Estimated number of days for delivery from June 2021 Based on Bid Award within 30 days award date ALTERNATE BID: Description Year/Make/Model Unit Price CNG Automated 2020 Peterbilt, 31 Cubic Yard $346,500.00 New Way Side Load Refuse Truck Year Make/Model — Trade In Unit Price 2016 Unit SW571, Freightliner/Labrie $25,000.00 Rear Load Tandem Axle CNG Powered Alternate # Unit Price 1 $11,500.00 2 $3,900.00 3 $1,200.00 Estimated number of days for delivery from Approximate 60 days (2 Units Available) award date Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE, NEW POSITIVE DISPLACEMENT HYDRO - EXCAVATING MACHINE WITH TANDEM AXLE CAB AND CHASSIS — SPEC H (PR- 00002930 This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: HI -VAC CORPORATION 117 Industry Rd. Marietta, OH 45750 dcoleyghi-vac.com Bid was signed by Mr. Daniel J. Coley Non -Collusion, Non -Discrimination Affidavit Form was completed Cashier's Check for $45,000.00 was submitted P Description Year/Make/Model Unit Price Hydro Excavator 2020 X-Vac Model X-13 $420,000.00 Year Make/Model — Trade In Unit Price 2012 Unit SN 469, Aquatech Tandem Axle ($68,000.00) Alternate # Unit Price A $8,000.00 B $22,000.00 C $3,200.00 D REGULAR MEETING SEPTEMBER 8, 2020 152 Estimated number of days for delivery from 120 to 210 days award date BEC ENTERPRISES LLC., DBA BROWN EQUIPMENT COMPANY 10603 Majic Port Lane Fort Wayne, IN 46819 scott(c�z�,brownequipment.net Bid was signed by Mr. Scott Brown Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted MUD Description Year/Make/Model Unit Price Hydro -Excavation Truck 2021 RamVac HX-9 $424,900.00 Year Make/Model — Trade In Unit Price 2012 Unit SN 469, Frei htliner/A uatech Tandem Axle $50,000.00 Alternate # Unit Price A $8,674.00 B $28,390.00 C N/A D Estimated number of days for delivery from 180-240 days Dependent on Chassis Manufacturer award date BEST EQUIPMENT CO., INC. 5550 Poindexter Dr. Indianapolis, IN 46235 debbiecooper@.bestequipmentco.com Bid was signed by Ms. Jena Bowen Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted . P Description I Year/Make/Model I Unit Price Brand New Freightliner 114 SD 1 2020 Vac -Con Excavator 1 $455,000.00 Year I Make/Model — Trade In I Unit Price 2012 1 Unit SN 469, Frei htliner/A uatech Tandem Axle 1 $90,000.00 Alternate # Unit Price A $11,008.00 B $31,551.00 C $5,859.00 D $5,066.00 Estimated number of days for delivery from award date 1 90 days ARO Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — TWO (2). MORE OR LESS. CUSTOM REAR MOUNT PUMPERS — SPEC C — (PR-00002883) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: MACQUEEN EMERGENCY DBA MACQUEEN EMERGENCY GROUP 4212 Perry Blvd. Whitestown, IN 46075 lave.polkow@macqueengroup.com REGULAR MEETING SEPTEMBER 8, 2020 153 Bid was signed by Mr. Dave Polkow Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted :11 Description I Year/Make/Model I Unit Price Rear Mount Pumper 1 2021 Pierce Enforcer 1 $618,000.00 Ea Based on Two 2 Unit Order Estimated number of days for delivery from award date 1 342 days FIRE SERVICE, INC. 9545 Industrial Dr. North St. John, IN 46373 j imgfireserviceinc. com Bid was signed by Mr. James Castellano Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted InLa Description Year/Make/Model Unit Price E-1 Rear Mount Pum er 1 2021 E-One Typhoon Pum er $607,018.00 Each Estimated number of days for delivery from award date 1 300 days ROSENBAUER AMERICA / SENTINEL EMERGENCY SOLUTIONS 2900 Telegraph Rd. St. Louis, MO 63125 j effstigallksentineles. com Bid was signed by Mr. Jeffrey A. Stigall Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted no Description Year/Make/Model Unit Price Engine 2021 Rosenbauer FX Commander $575,066.�� Estimated number of days for delivery from award date 1 395 days Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the above bids were referred to Central Services for review and recommendation. OPENING AND AWARD OF OUOTATIONS — 1201 WESTERN AVE. SIDEWALK VAULT REPAIR (PR-00003354) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. He noted the Engineer requested to award the quote today also. The following quotations were opened and read: JOHN BOETTCHER SEWER & EXCAVATING CONTRACTOR. LTD 3305 N. Home St. Mishawaka, IN 46545 JohnW@JohnBoettcher.comcastbiz.net Quotation was submitted by Mr. John W. Boettcher Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted QUOTATION: $91,594.04 PREMIUM CONCRETE SERVICES. INC. 712 Richmond St. Elkhart, IN 46516 max@premiumconcreteonline.com REGULAR MEETING SEPTEMBER 8, 2020 154 Quotation was submitted by Mr. Max A. Yeakey Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $123,367.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotations were referred to Engineering for review and recommendation. After review, Mr. Kyle Silveus, Engineering, informed the Board that all of the quotations exceed the project budget so they will not be awarding today. He stated they will reevaluate the project to determine if additional funding can be allocated and if so, award at the next Board meeting. OPENING OF QUOTATIONS — NORTH & SOUTH CLEVELAND WELL FIELDS ROOF REPAIR — PROJECT NO. 118-021D (PR-00003272) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: SLATILE ROOFING AND SHEET METAL CO, INC. 1703 S. Ironwood Dr. South Bend, IN 46613 michael. albert&slatile. com Quotation was submitted by Mr. Gerald Longerot Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $22,185.00 M & V PRO SERVICES 1126 W. Western Ave. South Bend, IN 46601 Jerry@mvproservices.onmicrosoft.com Quotation was submitted by Ms. Virginia Hernandez Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $26,402.80 DUDECK ROOFING AND SHEET METAL, INC. 1634 S. Franklin St. South Bend, IN 46613 michael@dudeckroofing.com Quotation was submitted by Mr. Michael Dudeck Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $13,900.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — PINHOOK PARK WATER TREATMENT PLANT IMPROVEMENTS, EXHAUST FANS — PROJECT NO. 119-003A (PR-00002792) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. Attorney McDaniels stated there were no quotes received. Mr. Gilot stated they can go to the open market then. OPENING OF QUOTATIONS — SOUTH BEND POLICE DEPARTMENT, 701 W. SAMPLE ST. — FENCING GATES AT EAST & WEST REAR OF BUILDING (PR-00003596) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: CUSTOM FENCE COMPANY 2265 Renm Rd. Niles, MI 49120 richard.kujawa ,customfencemichiana.com Quotation was submitted by Mr. Rich Kujawa REGULAR MEETING SEPTEMBER 8, 2020 155 Non -Collusion, Non -Discrimination Affidavit Form was completed roxfoTfll/_V10C9701i ITEM EST. ITEM TOTAL NO. QTY. PRICE 1 1 Rear West Side of Building Provide & Install One (1) Bi- $9,023.00 parting Cantilever Double Gate with Carrier Posts & Nylon Rollers 2 1 Repair Existing 8' Tall Black Chain Link Fence Adjacent to $300.00 Gate 3 1 Rear East Side of Building, Provide & Install One (1) Bi- $7,696.00 parting Cantilever Double Gate with Carrier Posts & Nylon Rollers 4 1 Provide & Install Additional Fencing as Needed to Connect $1,190.00 Gate to Existing Fencing on Rear East Side of Building Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotation was referred to the Police Department for review and recommendation. OPENING OF QUOTATIONS — 2020 RIVER LIGHTS (PR-00003566) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: MARTELL ELECTRIC, LLC 4601 Cleveland Rd. South Bend, IN 46628 areeves ,martellelectric.com Quotation was submitted by Ms. Jennifer Martell Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $55,739.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotation was referred to Venues, Parks, and Arts, and Engineering for review and recommendation. OPENING OF QUOTATIONS — CHARLES MARTIN PARKING LOT — PROJECT NO. 120- 051 (PR-00003785) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation wasopened and read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 akrueger@walshkelly.com Quotation was submitted by Mr. Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $62,952.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotation was referred to Community Investment and Engineering for review and recommendation. OPENING OF QUOTATIONS — TRIUMPH COURT LIGHTING ADDITION — PROJECT NO. 120-006E (PR-00003680) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: HAWK ENTERPRISES, INC. 1850 E. North St. Crown Point, IN 46307 caulee&hawk-inc.com Quotation was submitted by Ms. Johanna Plank REGULAR MEETING SEPTEMBER 8, 2020 156 Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $61,400.00 PEMBERTON DAVIS ELECTRIC, INC. 916 E. McKinley Ave. Mishawaka, IN 46545 tleibovitz@pembertondavis.com Quotation was submitted by Mr. John A. Ferro Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $76,320.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — PINHOOK SPLIT RAIL FENCE (PR-00003754) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: CUSTOM FENCE COMPANY 2265 Renm Rd. Niles, MI 49120 richard.kuj awagcustomfencemichiana. com Quotation was submitted by Mr. Rich Kujawa Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $4,028.00 MILESTONE FENCE LLC 3723 N. Home St. Mishawaka, IN 46545 mindygmilestonefence. com Quotation was Not Signed Non -Collusion, Non -Discrimination Affidavit Form was not completed QUOTATION: $4,850.00 (City Quote Forms not submitted) Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotations were referred to Venues, Parks, and Arts for review and recommendation. OPENING OF QUOTATIONS — LIBERTY TOWER EXTERIOR RENOVATIONS, PHASE II — PROJECT NO. 120-047 (PR-00003718) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. Attorney McDaniels stated there were no quotes received. Mr. Kyle Silveus, Engineering, later clarified this quote due date was previously extended until September 22, 2020. AWARD BID AND APPROVE CONTRACT — SALE OF CITY -OWNED PROPERTY — 733 E. INDIANA AVE. Mr. Andrew Netter, Community Investments, advised the Board that on August 25, 2020, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Netter recommended that the Board award the contract to the lowest responsive and responsible bidder, Mr. Herbert L. Harris Jr., 1517 High St., South Bend, IN 46613, in the amount of $750.00. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. AWARD BID AND APPROVE CONTRACT — SALE OF CITY -OWNED PROPERTY —1241 W. CALIFORNIA AVE. Mr. Andrew Netter, Community Investments, advised the Board that on August 25, 2020, bids were received and opened for the above referenced project. After reviewing those bids, Mr. REGULAR MEETING SEPTEMBER 8, 2020 157 Netter recommended that the Board award the contract to the lowest responsive and responsible bidder, Ms. Janina K. Haubold, 1006 Diamond Ave., South Bend, 46628, in the amount of $1,155.00. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT — BURKE BUILDING ROOF REPAIRS —PROJECT NO. 119-084A (PR-00002882) Mr. Zach Hurst, Engineering, advised the Board that on August 25, 2020, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible bidder, BSR Roofinasters, 730 W. Indiana Ave., South Bend, IN 46613, in the amount of $7,250. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. APPROVE CHANGE ORDER NO. 1 (FINAL) — EWING AVE. AND FELLOWS ST. TRAFFIC SIGNAL REPLACEMENT — PROJECT NO. 118-097 (PO-0000335) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 1 on behalf of Martell Electric, LLC, 4601 Cleveland Rd., South Bend, IN 46628, indicating the contract amount be decreased by $5,745.96 for a new contract sum, including this Change Order, in the amount of $188,858.54. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — MAIN ST. & WAYNE ST. GARAGE IMPROVEMENTS — PROJECT NO. 119-066 (PO-0000172) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 1 on behalf of Majority Builders, Inc., 62900 US 31 South, South Bend, IN 46614, indicating the contract amount be increased by $9,053 for a new contract sum, including this Change Order, in the amount of $437,967. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) — 2019 DEMOLITIONS, PHASE 11, DIVISION B —PROJECT NO. 119-079 (PO-0000233) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 1 on behalf of Green Demolition Contractors, 523 Northbrook Dr., Michigan City, IN 46360, indicating the contract amount be decreased by $10,000 for a new contract sum, including this Change Order, in the amount of $112,565. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — 2020 CURB & SIDEWALK DIVISIONS Al, A2, & D2 —PROJECT NO. 120-001 (PO-000281) Mr. Gilot advised that Ms. Alicia Czarnecki, Engineering, has submitted Change Order No. 1 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $30,197.20 for a new contract sum, including this Change Order, in the amount of $198,204.20. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — PRESS GANEY ADMINISTRATION BUILDING SITE IMPROVEMENTS — PROJECT NO. 119-061 (PO-0002110) Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 1 on behalf of Majority Builders, Inc., 62900 US 31 South, South Bend, IN 46614, indicating the contract amount be increased by $16,710 for a new contract sum, including this Change Order, in the amount of $910,021.94. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — WEST SIDE QUIET ZONE — COMMERCIAL DRIVE RELOCATION —PROJECT NO. 120-011 (PO-0000296) Mr. Gilot advised that Ms. Rebecca Plantz, Engineering, has submitted Change Order No. 1 on behalf of Ritschard Brothers, Inc., 1204 W. Sample St., South Bend, IN 46619, indicating the contract amount be increased by $4,878 for a new contract sum, including this Change Order, in REGULAR MEETING SEPTEMBER 8, 2020 158 the amount of $54,258. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 — SEWER AND MANHOLE REHABILITATION — PROJECT NO. 118-093 (PO-0000097) Mr. Gilot advised that Ms. Sue Ellen Doudrick, Engineering, has submitted Change Order No. 3 on behalf of Inland Water Pollution Control, Inc., 4086 Michigan Ave., Detroit, MI 48210, indicating the contract amount be decreased by $65,940 for a new contract sum, including this Change Order, in the amount of $3,153,439.60. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — WAYNE ST. & LEIGHTON PLAZA PARKING STRUCTURES REPAIRS 2019 — PROJECT NO. 119-048 (PO-0000444) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of D.C. Byers Co./Detroit Inc., 16429 Upton Rd., Suite #3, East Lansing, MI 48823, indicating the contract amount be decreased by $20,671.25 for a new contract sum, including this Change Order, of $347,658.75. Also submitted was the Project Completion Affidavit indicating this new final cost of $347,658.75. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — CLEVELAND SOUTH WELL FIELD BULK FLUORIDE TANK REPLACEMENT — PROJECT NO. 118-021B (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Larson -Danielson Construction Co, Inc., 302 Tyler St., LaPorte, IN 46350, for the above referenced project, indicating a final cost of $29,885. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — LIBERTY TOWER EXTERIOR RENOVATIONS, DIVISION B — PROJECT NO. 118-086R (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Mulder Waterproofing and Sealants, Inc., 3420 Ravine Rd., Kalamazoo, MI 49026, for the above referenced project, indicating a final cost of $303,665. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was approved. TABLE PROJECT COMPLETION AFFIDAVIT — 315 & 319 W. JEFFERSON EXTERIOR RENOVATIONS, DIVISION C — PROJECT NO. 119-064 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Walsh & Kelley, Inc., 24358 State Road 23, South Bend, IN 46614, for the above referenced project, indicating a final cost of $47,845. Ms. Maradik noted the Board has been asked to table their approval and made a motion to table the project completion affidavit. Mr. Molnar seconded the motion, which carried by roll call. The Project Completion Affidavit was tabled. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — FOUR (4), MORE OR LESS, 2020 OR NEWER STANDARD AWD 4-DOOR UTILITY VEHICLES — SPEC I (PR-00003050) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — WASTEWATER TREATMENT PLANT MASONRY IMPROVEMENTS GALLERY BUILDINGS 1-4 — PROJECT NO. 120-036 (PR-00003823) In a memorandum to the Board, Mr. Jacob Klosinski, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by REGULAR MEETING SEPTEMBER 8, 2020 159 Mr. Molnar and carried by roll call, the above request to advertise was approved, and the Title Sheet was approved and signed. ADOPT RESOLUTION NO. 25-2020 — A RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AUTHORIZING THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.25-2020 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE . DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, OFFICER DAVID LEDA retired effective August 25, 2020, from the South Bend Police Department after twenty (20) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. NDT0618, a Smith and Wesson M&P9 Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 8TH Day of SEPTEMBER, 2020. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Jordan V. Gathers s/ Joseph R. Molnar ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Easement Rose Cataldo, Jointly Fund Easement $10,000 Maradik/Molnar Agreement Pokagon Band acquisition from Private (PR-00002996) of Potawatomi Landowner at Prairie Ave. Indians, and US-31 Poka on REGULAR MEETING SEPTEMBER 8, 2020 160 Gaming Authority, and Star 001, LLC Project INDOT Road Reconstruction at N/A Maradik/Molnar Coordination Railroad Crossing of Olive Contract St. from Indiana Ct. to Tucker Dr. Professional Alliance Design Services for $9,300 Maradik/Molnar Services Architects Salvation Army Roof (PR-00003787) Agreement Repairs Right -of -Way Nimtz Parkway Northwest N/A Maradik/Molnar Deed of Quarter of Section 30 Dedication and Certificate of Survey to City Owned Land Agreement for Norfolk City to Reimburse the $7,447 Maradik/Molnar Preliminary Southern Railroad Costs for (PR-00003675) Engineering Railway Engineering Review of Services Company Olive St. Reconstruction, Phase II Amendment Christopher B. Dam Safety Surveillance $14,200 Maradik/Molnar No. 2 to Burke and Monitoring Report for (PO-0000309) Professional Engineering, Emergency Action Plan Services LLC Exemption Agreement Professional K.W. Garner Restoration Design and NTE $9,250 Maradik/Molnar Services Consulting & Assistance with Historic (PR-00003898) Agreement Design Preservation Grant for Walker Field Park Shelterhouse APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried DTSB Street Closure for October 2, Michigan St. from Maradik/Molnar Special Event - 2020; 12:00 Jefferson Blvd. to October First p.m. to 11:30 Wayne St. Fridays p.m. DTSB Street Closure for November 6, Michigan St. from Maradik/Molnar Special Event - 2020; 12:00 Jefferson Blvd. to November First p.m. to 11:30 Wayne St. Fridays p.m. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST 10 FT. WIDE NORTH/SOUTH PUBLIC ALLEY WEST OF STANFIELD STREET AND NORTH OF CORBY BLVD.. RUNNING SOUTH 85 FT. FROM EAST/WEST ALLEY TO TERMINATION POINT Mr. Gilot indicated that Mike Danch on behalf of Robby H. & Pamela P. Rask Trust, 918 N. Niles Ave., South Bend, IN 46617, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Street Department, Fire Department, Police Department Community Investment, and Engineering who all state the request meets the criteria of I.C. 36-7-3-13. Engineering gave a favorable recommendation subject to an ingress/egress easement is recorded with the County allowing continued access for the 914 Niles Ave. property's garage, and for the 905 Stanfield St. property's parking if needed. Therefore, Ms. Maradik made a motion recommending approval of the request for vacation subject to an ingress/egress easement REGULAR MEETING SEPTEMBER 8, 2020 161 recorded for 914 Niles Ave. and 905 Stanfield St. Mr. Molnar seconded the motion which carried by roll call. APPROVE REMOVAL OF TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the removal of the following handicapped accessible parking space sign was approved due to the applicant no longer residing at the residence: REMOVAL: Handicapped Accessible Parking Space Sign LOCATION: 1142 E. Bissell St. APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Mr. Scott Flagle, 53301 Rose Quartz Lane, South Bend, IN 46628 1. 53301 Rose Quartz Ln. —Sewer (Key No.021-1038-061421) B. Mr. Tuan & Lalita Nguyen, 17782 Bulla Road, South Bend, IN 46635 1. 17782 Bulla Rd.— Water (Key No. 002-2075-346201) Upon a motion by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Rene' Es arza Contractor Approved 8/26/2020 Rene' Es arza Occupancy A roved 8/26/2020 Non 's Construction LLC Occupancy Approved 8/20/2020 Roberts Environmental Services, LLC Occupancy Approved 8/20/2020 TX Concrete LLC Occupancy Approve 8/26/2020 Capstone Building & Remodeling LLC Occupancy Approved 9/2/2020 Stalkers Heating & Air Conditioning, Inc. Occupancy Released 8/20/2020 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Mr. Molnar seconded the motion, which carried by roll call. RATIFY CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend Claims GBN-4360 $1,507,921.67 08/25/2020 City of South Bend Claims GBN-4359 $133,251.74 08/25/2020 City of South Bend Claims-GBN 4601 $1,668,021.61 09/01/2020 City of South Bend Claims GBN-4599 $70,659.73 09/01/2020 City of South Bend Claims GBN-4610 $3,780.95 09/01/2020 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims approval be ratified as submitted. Mr. Molnar seconded the motion, which carried by roll call. REGULAR MEETING SEPTEMBER 8.2020 162 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried by roll call, the meeting adjourned at 10:33 a.m. s Gary A. Gilot, President Elizabeth A. Maradik, Member Therese J. Dorau, Member Jordan V. Gathers, Member Joseph R. Molnar, Member ATTEST: -421, c G4 turzin Linda M. Martin, Clerk