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HomeMy WebLinkAboutDedicated Improvements Agreement - Terms for City Water and Sewer Extension and Dedication of Dylan Dr. - GLC Portage Prairie IV, LLC1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 22, 2020 Mr. Jeff Smoke GLC Portage Prairie IV, LLC 112 W. Jefferson Blvd, Suite 200 South Bend, IN 46601 c(fj>, reaflal-.cscap tal coal RE: Dedicated Improvements Agreement Dear Mr. Smoke: PHONE 574/235-9251 FAx 574/ 235-9171 The Board of Public Works, at its meeting held on September 22, 2020, approved the above referenced agreement for the terms of the City water and sewer extension and dedication of Dylan Dr. and the title sheet. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk Enclosure GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR DEDICATED IMPROVEMENTS AGREEMENT This Dedicated Improvements Agreement (the "Agreement") is made on this 22nd day of September 2020, by and between the City of South Bend, Indiana, an Indiana municipal corporation (the "City"), acting by and through its Board of Public Works (the "Board"), and GLC Portage Prairie IV, LLC, an Indiana limited liability company with an address of 112 W. Jefferson Blvd, STE. 200 South Bend IN 46601 (the "Owner"), in order for the Owner to construct dedicated improvements in a future public right-of-way (the "future R.O.W.") within the City's municipal boundaries (the "Project Area"). WHEREAS, Owner intends to develop approximately 119 acres of real estate located within the City, as shown on the proposed Subdivision Plat attached hereto as Exhibit A and incorporated herein by reference; and WHEREAS, Owner has previously installed sidewalk, curb, landscaping, trees, drive approaches, sanitary sewer, storm sewer, water main, hydrants, and asphalt pavement in future R.O.W. ("Existing Improvements for Dedication") as more particularly described as Phase IA in Exhibit B, attached hereto and incorporated herein by reference, which improvements are located adjacent to Lot 1; and WHEREAS, Owner intends to install sidewalk, curb, lighting, landscaping, trees, drive approaches, sanitary sewer, storm sewer, water main, hydrants, and asphalt pavement in future R.O.W. ("Future Improvements for Dedication" and with the Existing Improvements for Dedication, the "Dedicated Improvements") as more particularly described as Phase 1B in Exhibit B; and WHEREAS, Owner intends to submit and receive Secondary Plat approval granting the future R.O.W. that captures the "Dedicated Improvements" more particularly described in Exhibit A; and NOW, THEREFORE, in consideration of the obligations, terms and conditions contained herein, and the above recitals, the adequacy of which consideration the parties expressly acknowledge, Owner and the City agree as follows: 1. Recitals The parties hereto acknowledge and agree that the foregoing recitals are incorporated herein as an integral part of this Agreement. 2. Future Extensions of Sanitary Sewer The Owner understands that all future extensions of public sanitary sewer beyond Phase I and Phase 1B shall be served by gravity sanitary laterals within the future R.O.W. 3. Construction Inspection The Owner has provided the City with Exhibit B, which depicts drawings of the Dedicated Improvements, which the City acknowledges conforms to the City's standards. The Owner shall allow the City to inspect the Dedicated Improvements during construction to ensure conformance to the agreed standards set forth in Exhibit B, in particular with regard to area planning, adequacy of design, and quality of construction. The Owner shall contact the City's Engineering Department at least two (2) business days in advance to arrange for the attendance of a City inspector at key milestones throughout work within the future R.O.W. Key milestones shall include but are not limited to: hot mix asphalt placement, placement of any drainage apparatus, water main installation, concrete placement, light installation, and tree installation. Upon request of the City, certification shall be substantiated by material affidavits from suppliers and by applicable test results for inflow infiltration, exfiltration, deflection, pressure, leaks, bacteria, compaction and other tests required by the City. The Owner agrees to perform any necessary adjustments as reasonably required by the City, in the sole discretion of the City Engineer or her designee, as a result of such inspections. The failure of Owner to comply with this Section 3 shall be a material breach of this Agreement. 4. Permits It shall be Owner's sole responsibility and expense to obtain all permits associated with the construction and installation of the Dedicated Improvements in the future R.O.W. and to comply with all applicable laws. Owner's failure to comply with this Section 4 shall be a material breach of this Agreement. 5. Performance Bond Concurrently upon the execution of this Agreement or within seven (7) days thereof, Owner shall provide the City with a performance bond for an amount equal to one hundred twenty—five percent (125%) of the construction cost for Phase 113 covering all work performed or to be performed pursuant to this Agreement for such Phase 113. Owner's failure to provide the performance bond as prescribed herein shall cause this Agreement to be immediately terminated and of no effect, without the requirement of notice. 6. Maintenance Bond Within ten (10) days of City's acceptance of the Dedicated Improvements, Owner shall provide the City with a maintenance bond equal to ten percent (10%) of the construction cost of Phase 1 A and 1 B covering all work performed or to be performed pursuant to this Agreement, and such bond shall remain in effect for three (3) years after dedication as described in Section 8 below. 7. Term Except as otherwise provided herein, this Agreement shall continue for a period of sixteen (16) months from the Effective Date of this Agreement, or upon the issuance of the relevant occupancy permit(s), whichever occurs last. 8. Dedication Upon completion of the construction of the Future Improvements for Dedication, substantially as depicted in Exhibit B, the Owner shall use its best efforts to work with the City to ensure that the Dedicated Improvements of Phase I and I are dedicated to the City in a timely manner. It is understood by Owner that no dedication shall be accepted by the City until all required easements have been conveyed, accepted, and recorded by the City. Additionally, prior to dedication, the following must be satisfied: a. All parts and labor must meet the requirements stated in the design specifications as presented to and approved by the City Engineering Department. b. Owner must provide copies of test reports or cut sheets on all materials supplied. c. Lien waivers must be received with regard to all work and materials used in connection with these improvements. d. The Completion Affidavit must be furnished to Owner by the Board of Public Works. e. Owner must provide As -Built drawings in accordance with the City of South Bend Prevailing Specifications for Public Works, which may be found at 1111ps://soLillibeiidiii LO—V,/wn..co-lll:efit/u 1g�W.,/ C 1 /Q. 111N III 1[" V 2 ...:al b..a�.............................Jg�:➢.:2t;;u�� ,..p f Owner's failure to comply with this Section 8 shall be a material breach of this Agreement. 9. Indemnification Owner shall indemnify, defend, and hold the City, and its respective agents, employees, successors, and assigns, harmless from any liability, loss, costs, damages or expenses, including attorneys' fees, which the City may suffer or incur as a result of any claims or actions which may be brought by any person or entity arising out of this Agreement. If any action is brought against the City or its respective agents, employees, successors, or assigns, in connection with this Agreement, Owner agrees to defend such action or proceedings at its own expense, using counsel acceptable to the City, and to pay promptly any judgment rendered therein. 10. Insurance Owner, at Owner's sole expense, shall maintain during the term of this Agreement, commercial general liability insurance covering the company and activity in the amount not less than Five Million Dollars ($5,000,000) per occurrence. Owner agrees to include the City as an additional insured on any such policy and produce to the City a certificate of insurance evidencing the same within ten (10) days of the execution hereof. Notwithstanding anything in the Agreement to the contrary, the City does not waive any governmental immunity or liability limitations available to it under Indiana law. It. Assignment This Agreement may not be assigned by Owner, including through a Change in Control event, without the express written consent of the City which shall not be unreasonably withheld. A Change in Control event shall mean either (a) the merger of Owner into or with an unrelated third parry entity, (b) a transaction or series of related transactions in which a third parry becomes the beneficial owner of fifty percent (50%) or more of the membership units of Owner, or (c) the sale of all or substantially all of the assets of Owner. A violation of this Section 11 shall be a material breach of this Agreement. 12. Material Breach The parties agree that a material breach of this Agreement by Owner would have a material adverse effect upon the City. In the event of a breach by Owner of any of its obligations hereunder, the Owner shall cure such breach, if curable, within seven (7) days after written notice thereof from the City. Upon the failure by the Owner to cure any such breach, or if the breach is material and incurable, the City may immediately terminate this Agreement and call on the performance bond. 13. Governing Law and Jurisdiction This Agreement shall be construed and interpreted according to the laws of the State of Indiana and shall be enforced in any court of competent jurisdiction in St. Joseph County, Indiana. 14. Severability Wherever possible, each provision of this Agreement shall be interpreted in such manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be prohibited by or invalid under applicable law, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the remainder of such provision or the remaining provisions of this Agreement. 15. Waiver No provision of this Agreement will be deemed waived, unless such waiver will be in writing and signed by the party against which the waiver is sought to be enforced. The waiver will not be construed to be a waiver of any succeeding breach of any such provision, a waiver of the provision itself, or a waiver of any other provisions of this Agreement. No delay or omission on the part of either party to exercise or avail itself of any right, power, or privilege that it has or may have under this Agreement will operate as a waiver of any breach or default 16. Entire Agreement This Agreement sets forth the entire agreement and understanding between the Owner and the City as to the subject matter hereof, and merges and supersedes all prior discussions, agreements, and understanding of any and every nature between them. 17. Corporate Authority The person signing on behalf of the Owner represents that he/she has been duly authorized to execute this Agreement on behalf of said Owner. (Remainder ofpage intentionally left blank) IN WITNESS WHEREOF, the Owner and the City, through their duly authorized representatives, have caused this Agreement to be executed as of the Effective Date. The parties have read and understand the foregoing terms of this Agreement and do, by their respective signatures hereby agree to its terms. GLC PORTAGE PRAIRIE IV, LLC By: Great Lakes Capital Management, LLC Its: Manager By: �C �wLt' Printed: Jeff smoke Title: nnant CITY OF SOUTH BEND INDIANA BY AND THROUGH ITS BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member Therese J. Dorau, Member Jordan V. Gathers, Member Joseph R. Molnar, Member ATTEST: ,�2111d �G�7vy7 Linda M. 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" - ffi ffi ffi ffi - - ¢m a 5 a^ii O v cE s • C SE .^. O goo vl 6j BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 9/16/20 Department Name Kyle Silveus Engineering BPW Date 9/22/20 Phone Extension 9083 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer ❑ Officer Name BPW Attorney ❑ Attorney Name Clara McDaniels Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Required for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ® Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution ® Other: Dedicated ❑ Ease./Encroach Improvements A reeement Required Information Company or Vendor Name GLC Portage Prairie IV, LLC New Vendor MBE/WBE Contractor Proj ect Name Project Number Funding Source Account No. Amount Terms of Contract U YesU If Yes, Approved by Purchasing ❑ No El ❑ MBBE ❑ Completed E-Verify Form Attached ❑ Neos Dylan Dr. Extension — Dedicated Improvements Agreement DP 19-073 N/A N/A N/A Purpose/Description Outlines terms for the extension of City Water and Sewer per attached plans and the terms for the dedication of Dylan Dr. The Title sheet is also include for signatures. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: Increase % Decrease ( %) Increase % Decrease ( %)