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Home My WebLink AboutChange Order No 1 & PCA - Privet Lane Culvert Replacement Proj No. 118-013B - HRP Construction, Inc.1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 22, 2020 Ms. Nancy Knapik HRP Construction Inc. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46624 i2eLj tlhr CoflSt:ruct:ic -COII RE: Change Order No. 1 (Final)/Project Completion Affidavit Privet Lane Culvert Replacement Proj ect — Proj ect No. 118-013B Dear Ms. Knapik: PHONE 574/235-9251 FAx 574/ 235-9171 The Board of Public Works, at its meeting held on September 22, 2020, approved the Final Change Order for this project, for a decrease of $3,883.22 and an additional ninety (90) days. The new Contract sum is $260,587.78 with a completion date of June 30, 2020. In addition, the Project Completion Affidavit for this project was approved in the amount of $260,587.78. Copies of the Change Order and Project Completion Affidavit are enclosed for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, s/Linda M. Martin, Clerk Enclosures GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR CITY OF SOUTH BEND, INDIANA DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE: PROJECT NO: PROJECT NAME: CONTRACT DATE: CHANGE ORDER NO: SUBJECT OF CHANGE ORDER: 6/23/2020 118-013B Privet Lane Culvert Replacement Proiect 12/19/2019 PCR #1-HMA Pavement & NIPSCO Gas Line The original contract sum Net change by previously authorized change orders The contract sum prior to this change order By this Change Order, the project amount is The new contract sum including this change order This Change Order represents a total change of Total change for entire project Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time 11"EM&A Contracto Signature D. ra; Printed Name and Title HRP Construction. Inc. Company Name 5777 Cleveland Road, P.O. Box 266 Address $ 264,471.00 $ 0.00 $ 264,471.00 Increased .Decreased $ 3,883.22 $ 260,587.78 1.47 % 1.47 % 4/1 /2020 0 days 90 days 6/30/2020 ! AID �CTION MANAGER CITY OF SOUTH BEND BOARD OF PUBLIC WORKS Approved Date: September 22, 2020 BOARD OF PUBLIC WORKS Gary A. Gilot, President South Bend, IN 46624-0266 City, State, Zip,, Elizabeth A. Maradik, Member —�� Y�- Joseph R. Molnar, Member Therese J. Doran, Member Jordan V. Gathers, Member ATTEST: �2111 l 0�(a72111 Linda M. Martin, Clerk CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS PROJECT COMPLETION AFFIDAVIT PROJECT NAME Privet Lane Culvert Replacement Project PROJECT NO 118-013B FINAL COST $260,587.78 CONTRACT SIGNED 12/19/2019 MAINTENANCE AGREEMENT ENDS PROJECT DESCRIPTION Realace and upgrade the culvert on Privet Lane. WITNESSETH: The work under the above contract between the City of South Bend and the undersigned contractor having been completed, the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and Standards of the City of South Bend which were a art of the above Contract. Exe d thi 6 ust 281( 2020 HRP Construction, Inc. Company Name Signature 5777 Cleveland Road, P.O. Box 266 MatthewD . Cain Company Address Printed Name South Bend, IN 46624-0266 City, State, Zip WITNESSESS: Before me, the undersigned Notary Public in and for said country and state, personally appeared Matthew D . C a in and acknowledged his/her signature to the above Project Completion Affidavit on the 19 thday of August >2;04 2020 Mw�w„ r" �� CYNTHIA L. VANHESTE Notary Public, State of Indiana M w"L* w : St. Joseph County *: y Commission Number 681273 `•; , ltilota o igrature My Commissi d �X .y Co Expires Cvnthia L. Vanheste WIN Printed Name County of Residence St. Joseph If the Contractor is a corporation, the following certificate will be executed. I, KI A n r K n a n i 1� certify that I am Secretary of the Corporation executing this release; that Matthew D . Cain who signed this release on behalf of the contractor was then Presidpmt of said Corporation; that said release was duly signed for and on behalf of said Corporation by Authority of its governing body, and is within the scope of corporate powers: Secretary's Si ature Nangy Knapik Printed Name DEPARTMENT OF PUBLIC WORKS APPROVAL Corporate Seal This project is acceptabl f final approval and we recommend to the Board of Public Works that it be ordained so. Date: 8 Z S' z o ConstrutZT anager BOARD OF PUBLIC WORKS APPROVAL Date: September 22, 2020 BOARD OF PUBLIC WORKS Gary A. Gilot, President n Elizabeth A. Maradik, Member �'Y L Joseph R. Molnar, Member Therese J. Doran, Member Jordan V. Gathers, Member AITEST: Er,,:aa Linda M. Martin. Clerk sp41N 1`i6 qy,,. DEPARTMENT OF PUBLIC WORKS a DIVISION OF ENGINEERING Project Number: 118-013B Project Name: Privet Lane Culvert Replacement Change Order #: 1 DATE INITIATED: August 13, 2020 BPW DATE: September 8, 2020 Brief Summary of Change Order; (Construction Change, Alternative, Substitution, Differing Instructions, Out of Scope, Etc.). Deduct for material usage, time extension for delay on gas line relocation in April/May 2020 Attachments: (List documents support change — required) Final Pay Estimate / .. .___........ ... Amount of ❑Increase/ BDecrease: $ (3,883.22) Categories (Pick One): Previously approved Change Order(s): $ 0 ❑ Scope of Work ❑ Differing Site Conditions, Changed Conditions Current Percent of Change: m� 1 .47) ❑ Conflicted Specifications and Drawings New Total Amount:$ 26__................. �.............. 0, 587.7$ .......... El Failed Materials - ❑ Error ❑ Omission Total Percent of Change: (1.47^) ITITIT 8 Final Quantity Adjustment Funding Secured From: LRSA Major Projects 2019 0 (filled out by PM) RECOMMENDED BY: Rebecca Plantz Project Inspector (Print Name) (Signature) (Date) REVIEWED BY: Toy Villa $ . �q , Z., Construction Manager (Print Name) (Signature) (Date) APPROVED BY: Rebecca Plantz pB zo Engineering Project Manager (Print Name) (Signature) (Date) APPROVED BY: Kara Boyles �c Cie 8.21.2020 City Engineer (Print Name) (Signature) (Date) MAINTENANCE BOND KNOW ALL MEN BY THESE PRESENTS: Bond No. MNT9356153 That HRP Construction Inc., PO Box 266, South fiend, IN 46624-0266 as Principal, hereinafter call Contractor, and _Fidelity and Deposit Company of Ma land Chicago, IL as Surety, hereinafter call Surety, are held and firmly bound unto CL of South Bend Board of Public Works , as Obligee, hereinafter called Owner, in the penal sum of 10-5- .7.a--, for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS, Contractor has by written agreement, dated December 19, 2019 entered into a contract with Owner for Privet Lane Culvert Replacement Pro'ect, I I8-013B in accordance with the General Conditions, the Drawings and Specifications, which contract is by reference incorporated herein, and made a part hereof, and is referred to as the Contract. NOW, THEREFORE, the condition of this obligation is such that, if Contractor shall remedy any defects due to faulty materials or workmanship, and pay for any damage to other work resulting therefrom, which shall appear within a period of three (3) year(s) from the date of substantial completion of the work provided for in the Contract, then this obligation to be void; otherwise to remain in full force and effect. Bond shall be effective from July 7, 2020 to July 7, 2023. PROVIDED, HOWEVER, that Owner shall give Contractor and Surety notice of observed defects with reasonable promptness SIGNED and sealed this 20th day of August 2020 RP C nstru7 n By Matthew D. Cain, President (Seal) Fidelity and Deposit Company of Maryland B� (Seal) 1 if r L. Kaszma ZURICH AMERICAN INSURANCE COMPANY COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENT'S: That the ZURICH AMERICAN INSURANCE COMPANY, a corporation of the State of New York, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, a corporation of the State of Illinois, and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND a corporation of the State of Illinois (herein collectively called the "Companies"), by Robert D. Murray, Vise President, in pursuance of authority granted by Article V, Section 8, of the By -Laws of said Companies, which are set forth on the reverse side hereof and are hereby certified to be in full force and effect on the date hereof, do hereby nominate, constitute, and appoint Barbara E. PEA SON, Nicole L. BICKNELL, Mark E. WOBBE, Cheryl E. AL I E, Jennifer L. KASZNIA, William J. CE NE, III, Teresa M. BURNS and Megan Ea RIESENBERG, all of South Bend, Indiana, EACH, its true and lawful agent and Attorney -in -Fact, to make, execute, seal and deliver, for, and on its behalf as surety, and as its act and deed: any and all bonds and undertakings, and the execution of such bonds or undertakings in pursuance of these presents, shall be as binding upon said Companies, as fully and amply, to all intents and purposes, as if they had been duly executed and acknowledged by the regularly elected officers of the ZURICH AMERICAN INSURANCE COMPANY at its office in New York, New York., the regularly elected officers of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at its office in Owings Mills, Maryland., and the regularly elected officers of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at its office in Owings Mills, Maryland., in their own proper persons. The said Vice President does hereby certify that the extract set forth on the reverse side hereof is a true copy of Article V, Section 8, of the By -Laws of said Companies, and is now in force. IN WITNESS WHEREOF, the said Vice -President has hereunto subscribed his/her names and affixed the Corporate Seals of the said Z11RlC1I AMERICAN INSURANCE COMPANY, COLONIAL, AMERICAN N CASUALTY AND SURETY COMPANY, and FIDIM LITY AND I°IEPOSIT COMPANY OF NIAR"YLAND, this 28'h day tt,(".lune, A.D. 2019. ��WIdYpIM X � a. dRT.T0 ATTEST: ZURICH AMERICAN INSURANCE COMPANY COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND By: Robert I}, Murray Dice President By. Dawn E. Brawn Secretary State of Maryland County of Baltimore On this 25th day of June, A.D 2019, before the subscriber, a Notary Public of the State of Maryland, duly commissioned and qualified, Robert D. Murray, Vise President and Dawn E. grown, Secretary of the Companies, to me personally known to be the individuals and officers described in and who executed the preceding instrument, and acknowledged the execution of same, and being by me duly sworn, deposeth and saith, that he/she is the said officer of the Company aforesaid, and that the seats affixed to the preceding instrument are the Corporate Seals of said Companies, and that the said Corporate Seals and the signature as such officer were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporations. IN TES"fIMONY WHEREOF, I have hereunto set my hand and affixed my Official Seat the day and year first above written. r le r "w ""�w Constance A, Duren, Notary Public err r�r........+: My Commission Expires: July 9, 2023 Yp to;I O' T inaf Waiver of Lien STATE OF INDIANA, as: Whereas, the undersigned HRP CONSTRUCTION INC. has been heretofore em- ployed by City of South Bend to furnish certain material and labor, to -wit: Privet Lane Culvert Replacement, Project No. 118-013B for the property owned by Citv of South Benda and located on Privet Lane City of South Bend. , County of St. Jose h , State of Indiana. Now THEREFORE, KNow YE, That the wwl r"si ned, for and in consideration of $4Z657.10 Dollars, the receipt of which is hereby acknowledged, hereby and now waives and releases unto the said owner of said premises, any and all lien, right of lien or claim of whatsoever kind of character on the above described building and real estate, TOANDFOR SAIDAMOUNT, on account of any and all labor material, or both, furnished for or incorporated into said building by the undersigned, up to this date, and they further certify that the consideration moving to the undersigned for executing this FINAL WAIVE OF LIEN has been mutually given and accepted as a partpayment to or on account of the said Owner for said building and real estate. Signed sealed and delivered this 24th day of August , 20 20 Signed Nancy Knapik Personally rVpeared before me this 24th day of August , 20 20, Nance+ Iona i.I who, being duly sworn on oath, says: That she is Vice President of the I-IR:P CONSTRUCTION INC. and that she hereby acknowledges the execution of the foregoing instrument for and on behalf of said _ Co oration and at their special instance and request. My Commission Expires This instrument prepared by: Nancy Knapik Notary Public Cynthia L. Vanheste CYNTHIA L. VANHESTE Commission Number 681273 /' My Commission Expires "'r,�„"ifr3r �+'��,�,�w',"'"�� March 06, 2024 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 08/25/2020 Name Becca Plantz Department Public Works BPW Date 09/08/2020 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer ❑ Officer Name Michael Patton BPW Attorney ❑ Attorney Name Clara McDaniels Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Re uired or All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ® C/O & PCA No. 1 ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information HRP Construction, Inc ❑ Yes ❑ If Yes, Approved by Purchasing ❑ No E] MBE ❑ WBE Completed E-Verify Form Attached ❑ Yes ❑ Privet Lane Culvert Reblacement Project 118-013B LRSA Mai or Proiects 251-00608-431.42-96, DFO PO-0000302 Original: $264,471.00, Final: $260,587.78 Unit Prices —Completion of removing and replacing failing, existing culvert on Privet Lane. For Change Orders Only Amount of ❑ Increase $ ® Decrease ($ 3,883.22) Previous Amount $ 264,471.00 Increase Current Percent of Change: Decrease New Amount $ 260,587.78 Increase Total Percent of Change: Decrease Time Extension Amount: 90 days New Completion Date: 6/30/2020