HomeMy WebLinkAboutRejection of Quotes - Triumph Court Lighting Addition – Project No. 120-006E
P HONE 574/ 235-9251
1316 C OUNTY-C ITY B UILDING
F AX 574/ 235-9171
227 W. J EFFERSON B OULEVARD
S OUTH B END,I NDIANA 46601-1830
C ITY OF S OUTH B END J AMES M UELLER,M AYOR
B OARD OF P UBLIC W ORKS
September 22, 2020
Mr. John A. Ferro
Pemberton Davis Electric, Inc.
916 E. McKinley Ave.
Mishawaka, IN 46545
tleibovitz@pembertondavis.com
Dear Mr. Ferro:
The Board of Public Works, at its meeting held on September 22, 2020, approved the rejection
of all quotes for the above referenced project due to exceeding the budget.
This project will be advertised at a later date. Thank you for quoting, and we hope you quote
with us in the future.
Please call this office if you have further questions regarding this matter at (574) 235-9251.
Sincerely,
s/Linda M Martin, Clerk
Enclosure
G ARY A. G ILOT E LIZABETH A. M ARADIK T HERESE J. D ORAU J ORDAN V. G ATHERS J OSEPH R. M OLNAR
P HONE 574/ 235-9251
1316 C OUNTY-C ITY B UILDING
F AX 574/ 235-9171
227 W. J EFFERSON B OULEVARD
S OUTH B END,I NDIANA 46601-1830
C ITY OF S OUTH B END J AMES M UELLER,M AYOR
B OARD OF P UBLIC W ORKS
September 22, 2020
Ms. Johanna Plank
Hawk Enterprises, Inc.
1850 E. North St.
Crown Point, IN 46307
caylee@hawk-inc.com
Dear Ms. Plank:
The Board of Public Works, at its meeting held on September 22, 2020, approved the rejection
of all quotes for the above referenced project due to exceeding the budget.
This project will be advertised at a later date. Thank you for quoting, and we hope you quote
with us in the future.
Please call this office if you have further questions regarding this matter at (574) 235-9251.
Sincerely,
s/Linda M Martin, Clerk
Enclosure
G ARY A. G ILOT E LIZABETH A. M ARADIK T HERESE J. D ORAU J ORDAN V. G ATHERS J OSEPH R. M OLNAR
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Finnian Cavanaugh, Project Engineer
SUBJECT: Reject Quotes,Project No. 120-006E
Triumph Court Lighting Addition
DATE:
September 14, 2020
On September 8, 2020 the Board of Public Works opened quotes for the above project. I have
reviewed them and found them correct.
The quoters ranked as follows:
Total Quote
Quoter
Amount
1.Hawk Enterprises, Inc.$61,400
2.Pemberton Davis Electric$76,320
The Division of Engineering has reviewed the quotes and recommends that the Board rejectthe
quotes. The quotes exceed the project budget. The project scope and schedule will be
reevaluated, and the quote will be re-sent at a later date.
Please email with your questions (fcavanau@southbendin.gov) or call (5961).
Enc. Quote Tabulation
Cost
$1,000.00$2,000.00
$55,200.00$18,120.00$76,320.00
Y
Pemberton Davis Electric
$13,800
Unit Price$1,000.00$2,000.00
$18,120.00
Cost
$9,200.00$2,100.00$2,100.00
$48,000.00$61,400.00
Y
Hawk Enterprises, Inc.
Unit Price$9,200.00$2,100.00$2,100.00
$12,000.00
Cost
$7,000.00$2,000.00$1,000.00
$20,000.00$30,000.00
Engineer's Estimate
$5,000.00$7,000.00$2,000.00$1,000.00
Unit Price
LSLSLS
EA
Unit
4111
Quantity
QUOTE TABULATION
Project No: 120-006E
Project Name: Triumph Court Lighting Addition
September 8, 2020
Line Item
Name, Title
Project Title
Total
Light Pole and Luminaire: Materials and InstallationConduit and Wiring for Extension of Lighting CircuitSidewalk Removal and Replacement for Conduit InstallationLandscape Restoration
Non-Collusion Affadavit I hereby certify that the above truly and accurately represents bids received for this project on Finnian Cavanaugh, Project Engineer
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Item No.
S:\\Public Works\\Projects\\Projects by Year\\2020 Projects\\120-006 2020 Light Up South Bend\\1 - Admin\\1 - BPW Documents\\Reject Quote Bid Tab 120-006E BPW 09222020
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: September 14, 2020
Department of Public Works –Engineering Division
Name: Finnian Cavanaugh
Phone Extension: 5961 or
BPW Date:September 22,2020fcavanau@southbendin.gov
Required Prior to Submittal to Board
BPW Attorney X Attorney NameClara McDaniels
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type –Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor NameN/A
Yes If Yes, Approved by Purchasing
New Vendor
No
MBEYes
MBE/WBE Contractor Completed E-Verify Form Attached
WBE No
Project Name Triumph Court Lighting Addition
Project Number 120-006E
Funding SourceLight Up South Bend
Account No. 404-06-600-500-422018-06LUSB-
AmountTBD
Terms of ContractNTE
Purpose/DescriptionRequest to reject quotes submitted at Sept. 8 BPW meeting –quotes
exceed project budget
For Change Orders Only
$
Increase
Amount of
Decrease ($ )
Previous Amount $
%
Increase
Decrease ( %)
Current Percent of Change:
New Amount$
%
Increase
Decrease ( %)
Total Percent of Change:
Time ExtensionAmount:
New Completion Date: