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Home My WebLink AboutAward Quote - 1201 Western Ave. Sidewalk Vault Repair Proj No. 120-019 - John Boettcher Sewer & Excavating P HONE 574/ 235-9251 1316 C OUNTY-C ITY B UILDING F AX 574/ 235-9171 227 W. J EFFERSON B OULEVARD S OUTH B END,I NDIANA 46601-1830 C ITY OF S OUTH B END J AMES M UELLER,M AYOR B OARD OF P UBLIC W ORKS September 22, 2020 Mr. John W. Boettcher John Boettcher Sewer & Excavating Contractor, Ltd. 3305 N. Home St. Mishawaka, IN 46545 JohnW@JohnBoettcher.comcastbiz.net Dear Mr. Boettcher: The Board of Public Works at its meeting held on September 22, 2020, awarded the above referenced quotation to you in the amount of $91,594.04. Please forward the following documents in one submittal by October 13, 2020 to my attention for Board of Public Works approval to lhensley@southbendin.gov: 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk Enclosure G ARY A. G ILOT E LIZABETH A. M ARADIK T HERESE J. D ORAU J ORDAN V. G ATHERS J OSEPH R. M OLNAR INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM:Kyle Silveus SUBJECT:Western Ave. Sidewalk Vault Repair,Project 120-019 DATE:September 15th, 2020 OnSeptember 8th,the Board of Public Worksopened and readquotesfor the above project. TheQuotersranked as follows: BidderQuoteAmount 1.John Boettcher Sewer & Excavating $91,594.04 Contractor, Ltd. 2.Premium Concrete Services, Inc.$123,367 4.T George Podell & Co., Inc.No Quote 3.TX ConcreteNo Quote 4.C&S MasonryNo Quote John Boettcher Sewer & Excavating Contractor, Ltd. Submittedall required documentation. The Good Faith Effort Action requirements spreadsheet has been completed. Engineeringrecommendsaward of a contract for $91,594.04to the lowest responsive / responsible bidder,John Boettcher Sewer & ExcavatingContractor, Ltd. Sufficient funds fromOther Contractural(620-06-604-606-439001)have beenappropriated. Please call with your questions. Enclosure BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 22nd Day of September, 2020, by and between, John Boettcher Sewer & Excavating Contractor, Ltd., 3305 N. Home St., Mishawaka, IN 46545, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 120-019 DESCRIPTION: 1201 WESTERN AVE. SIDEWALK VAULT REPAIR COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $91,594.04 FUNDING: PR-00003354 The unit prices for this improvement were those prices as received and accepted by the Board on the 8th Day of September, 2020. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS JOHN BOETTCHER SEWER & EXCAVATING CONTRACTOR, LTD. Gary A. Gilot, President Elizabeth A. Maradik, Member Printed Name Therese J. Dorau, Member Jordan V. Gathers, Member Signature Joseph R. Molnar, Attest: Linda M. Martin, Member Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I,, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. SecretaryCorporate Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date9/14/20 Department NameKyle SilveusEngineering BPW Date9/22/20Phone Extension9083 Review and Approval Required Prior to Submittal to Board Diversity Compliance Officer Name and Inclusion Officer BPWAttorneyAttorney NameClara McDaniels Dept. AttorneyAttorney Name Purchasing Check the Appropriate Item Type –Required for All Submissions Professional Services AgreementContractProposal Open Market ContractAmendment/Addendum Special Purchase, QPA Bid OpeningBid AwardReq. to AdvertiseTitle Sheet Quote OpeningQuote AwardReject Bids/Quotes Proposal OpeningC/O & PCA No. PCA Chg. Order, No. Traffic ControlResolution Other: Ease./Encroach Required Information Company or Vendor NameJohn Boettcher Sewer & ExcavatingContractor, Ltd. YesIf Yes, Approved by Purchasing New Vendor No MBEYes MBE/WBE ContractorCompleted E-Verify Form Attached WBE No Project Name1201Western Ave. Sidewalk Vault Repair Project Number 120-019 Funding SourceOther Contractual Account No.620-06-604-606-439001 Amount$91,594.04 Terms of Contract Purpose/DescriptionAn unused under-sidewalk utility vault located at 1201 Western Avenue was found to be in need of repair. The City of South Bend desires to partially demolish and fill in this vault. The vault adjoins the basement wall of the privately owned structure at 1201 Western Avenue. For Change Orders Only $ Increase Amount of Decrease($) Previous Amount$ % Increase Decrease(%) Current Percent of Change: New Amount$ % Increase Decrease(%) Total Percent of Change: Time ExtensionAmount: New Completion Date: P HONE 574/ 235-9251 1316 C OUNTY-C ITY B UILDING F AX 574/ 235-9171 227 W. J EFFERSON B OULEVARD S OUTH B END,I NDIANA 46601-1830 C ITY OF S OUTH B END J AMES M UELLER,M AYOR B OARD OF P UBLIC W ORKS September 22, 2020 Mr. Max A. Yeakey Premium Concrete Services, Inc. 712 Richmond St. Elkhart, IN 46516 max@premiumconcreteonline.com Dear Mr. Yeakey: The Board of Public Works, at its meeting held on September 22, 2020, awarded the above referenced quotation to John Boettcher Sewer & Excavating Contractor, Ltd. in the amount of $91,594.04. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk G ARY A. G ILOT E LIZABETH A. M ARADIK T HERESE J. D ORAU J ORDAN V. G ATHERS J OSEPH R. M OLNAR