HomeMy WebLinkAboutOpening of Quotes - Notre Dame Triangle Alley Paving Proj No. 119-057R - Asphalt Restoration Services, Inc.From:
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To:
Laura Hensley
Subject:
Fw: Notre Dame Triangle PO 119-057R
Date:
Tuesday, September 22, 2020 10:21:18 AM
From: Ars <arsllc@comcast.net>
Sent: Monday, September 21, 2020 2:23 PM
To: BPW Bids <bpwbids@south bend in.gov>
Subject: Notre Dame Triangle PO 119-057R
Thank you,
Jamie Brown
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 9/11/2020
Department Public
Name Scott Kreeger Works
BPW Date 9/22/2020 Phone Extension 9245
Required Prior to Submittal to Board
BPW Attorney ® Attorney Name Clara McDaniels
Dept. Attorney ❑ Attorney Name
Purchasing
n
Michael Schmidt
Check the Appropriate Item Type — Required. for All Submissions
❑ Professional Services Agreement ❑ Contract ❑ Proposal
❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA
❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet
® Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes
❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA
❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution
n Other: n Ease./Encroach
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Information
❑ Yes ❑ If Yes, Approved by Purchasing
❑ No
E] MBE ❑ WBE Completed E-Verify Form Attached ❑ Yes
❑
Notre Dame Triangle Alley Paving
119-057R
Street Maintenance
266-06-602-436008
Unit Price
NTE
For Change Orders Only
Amount of ❑ Increase $
❑ Decrease ($ )
Previous Amount
Increase
Current Percent of Change: Decrease
New Amount $
Increase
Total Percent of Change: Decrease
Time Extension Amount:
New Completion Date:
PROJECT NAME:
PROJECT NO.
QUOTES DUE
PROJECT DESCRIPTION
SCOPE OF WORK
CITY OF SOUTH BEND
Notre Dame Triangle Alley Paving
119-057R
Seotember 22. 2020
A. The project includes the furnishing of all equipment, material, insurance, and labor for the patching,
and resurfacing of three alleyways within the Notre Dame Triangle within the City of South Bend, IN.
The City reserves the right to award any and/or all alternate bids.
II. PREVAILING SPECIFCIATIONS AND DESIGN & CONSTRUCTION STANDARDS
A. The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and DESIGN &
CONSTRUCTION STANDARDS, most recent version, are to be used on this project.
B. Each Quote provider is specifically instructed to become completely familiar with the most recent
version of the PREVAILING SPECIFICATIONS and the DESIGN & CONSTRUCTION STANDARDS
prior to submitting a quote.
C. Wherever the PREVAILING SPECIFICATIONS refer to "State Specifications," it shall mean the 2020
INDOT Standard Specifications for the letting effective after September 1, 2019.
D. These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING
SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS.
E. In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING SPECIFICATIONS,
the SPECIAL PROVISIONS will govern.
III. TERM "OR EQUAL"
A. Prevailing Specifications: None
B. Additions
1. Where the term "or equal" is used in these specifications, the Quote provider deviating from
specified item shall file with his/her/its Quote a letter fully explaining and justifying his/her/its
proposed article or equal. The City of South Bend shall be the sole judge in determining if the "or
equal" offered meets the specification.
IV. TAX EXEMPT
A. Prevailing Specifications: None
B. Additions
1. Materials and properties purchased under contract with the Owner that becomes a permanent part
of the structure or facilities constructed are not subject to the Indiana Gross Retail Tax (Sales Tax).
The exemption number will be furnished to the Contractor upon award.
V. INDEMNIFICATION
A. Prevailing Specifications: None
B. Additions
1. Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its agents,
officers and employees, from all costs, losses, claims and suits, including court costs, attorney fees,
and other expenses, arising from or out of the negligent performance of this Contract by Contractor,
or because of arising out of any defect in the goods, materials or equipment supplied by the Quote
provider.
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VI. INSURANCE
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 103
B. Additions:
All Contractors and subcontractors doing business with the City of South Bend shall present a
Certificate of Insurance showing coverage in the following minimum amount:
a. General Liability: Premises -Completed Operations or Products, Bodily Injury and Property
Damage Combined Single Limit - $5,000,000.
b. There shall be no exclusion for explosion, collapse or underground hazard.
c. Workmen's Compensation: Statutory State of Indiana Employer's Liability - $100,000.
d. Auto Liability: Bodily Injury and Property Damage Combined Single limit - $1,000,000.
e. The City of South Bend shall be named as additional insured on the Certificate of Insurance.
VII. CONTROL OF WORK
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 105
B. Additions:
1. The complete responsibility for this project lies with the Director of Public Works of the City of South
Bend, Indiana acting through his authorized representatives.
2. Construction Engineering - The Contractor shall provide all the necessary, qualified personnel,
equipment and supplies to perform all work required under this item. There will be no direct payment
for this item.
3. The Contractor is responsible to maintain the site which includes but is not limited to; dust control,
site security, erosion control, and protecting adjacent properties.
4. Work hours for the Project shall be from 7:00 a.m. through 6:00 p.m., Monday through Friday. No
work shall be permitted on weekends, Holidays, or after hours unless approved by the City of South
Bend Department of Public Works.
VIII. LEGAL RELATIONS
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 107
B. Additions:
1. The Owner, where mentioned in these documents, is the City of South Bend. The Engineer, where
mentioned in these documents, is the City of South Bend Department of Public Works, Division of
Engineering.
2. The Contractor shall apply for and obtain any and all required permits for the work from local, state,
and federal agencies and shall comply with permit requirements, including the St. Joseph County
/ City of South Bend Building Department.
3. If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the Contractor
shall provide the Owner with proof that the Contractor is duly licensed, qualified and registered with
the Secretary of State of Indiana to engage in business within the State of Indiana.
4. The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended. The Owner
reserves the right to immediately terminate the public work project awarded should the Contractor
be found to be in violation of any provision of Indiana Code 5-16-13 and such violation shall result
in the forfeiture of Contractor's performance bond to the Owner.
IX. PROSECUTION AND PROGRESS
A. Prevailing Specifications: 2020, INDOT Standard Specifications Sec. 108
B. Additions:
1. The project will have a completion date of October 31, 2020. The contract time will start when the
Notice to Proceed is delivered and signed.
2. The City, Engineer, and Contractor will hold a pre -construction meeting following award of the
contract. The date of the Notice to Proceed will be agreed at that meeting.
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3. Contractor shall provide a schedule to the Owner prior to beginning any work on the site.
X. CHANGE OF CONTRACT TIME
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 108
B. Additions
1. The Contract Time may only be changed by Change Order. Any Claim for an extension in the
Contract Time shall be based on written notice delivered to the Department of Public Works within
seven (7) calendar days of the occurrence of the event giving rise to the claim. Notice of the extent
of the claim with supporting data shall be delivered within fourteen (14) calendar days after such
occurrence unless an official of the Public Works Department allows an additional period of time to
ascertain more accurate data. The Contract Time will be extended in an amount equal to time lost
to delays beyond the control of the Contractor if a claim is made in accordance with this provision.
Such delays shall include acts of neglect by the Public Works employees, or to fires, flood, labor
disputes, epidemics, abnormal weather conditions, governmental procedures, or acts of God.
2. Unless otherwise provided, the Contract time is based upon normal weather conditions. An
extension is granted for weather conditions significantly more severe than normal if the Contractor
demonstrates to the satisfaction of the City that the delay in the progress of the work was due to
such weather. The basis to define normal weather with be the data compiled by the United States
Department of Commerce, National Oceanic and Atmospheric Administration (NOAA).
3. No extension of time will be granted if the Contractor, by his/her/its own action or inaction, including
fault or negligence of Contractor's subcontractors, caused the delay, or for which any remedies are
provided under any other provision of this agreement.
4. The grant of an extension of time under this Section in no way constitutes a waiver by the City of
any rights or remedies existing under this contract at law or in equity.
XI. DEFAULT AND TERMINATION
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 108
B. Additions:
1. Events of Default shall include Contractor's failure to perform any of its obligations under this
contract including failure to commence work at the time specified, failure to perform the work in
accordance with these specifications, unauthorized discontinuation of the work, failure to carry out
the work in a manner acceptable to the City, failure to observe Federal, State, or local laws or
regulations, and failure to comply with any other term of this contract.
2. If an Event of Default occurs, the City shall provide Contractor written notice and may permit
Contractor ten (10) calendar days after the date of the notice to cure the default. If the default is
not cured within the ten (10) day cure period, the City may at any time thereafter terminate this
contract in which case the termination shall be final and effective.
3. Upon an Event of Default, the City may invoke the following remedies in addition to those remedies
provided under separate provisions of this contract, the right of set-off against any payments due
or to become due to the Contractor against the retainage, the right to take over and complete the
Work. If the City notifies Contractor that City is invoking its right to complete the Work, all rights that
the Contractor has in order under Contractor's subcontracts are assigned to the City, subject to the
City's right to take assignment of all or only selected subcontracts at the City's discretion. The sole
obligation accepted by the City under such subcontracts is to pay for Work satisfactorily performed
after the date of the assignment. In the event a conditional assignment has not been executed, the
Contractor shall execute or cause to be executed any assignment, agreement, or other document
that may be necessary in the sole opinion of legal counsel to the City's Board of Public Works to
evidence compliance with this provision. The Contractor shall promptly deliver such documents
upon the City's request. In the case of such assignment, unless otherwise agreed in writing, The
Contractor remains liability to subcontractors for any payment already involved, and for any claim,
suit or cause of action based upon or resulting from any error, omission, negligence or other breach
of contract by the Contractor, its officers, employees, or agents arising prior to the date of
assignment to the City.
XII. LIQUIDATED DAMAGES
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A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 108
B. Additions:
1. The contractor shall proceed with the work at such rate of progress to insure full completion within
the Contract Time. It is expressly understood and agreed, by and between the Contractor and the
Owner, that the Contract Time for completion of the work described herein is a reasonable time,
taking into consideration the average climatic and economic conditions and other factors prevailing
in the locality of the work, and excludes the time for unavoidable delays which were beyond the
control and without the fault of the Contractor.
2. If the Contractor shall fail to complete the work within the Contract Time, or extension of time
granted by the Owner, then the Contractor will pay to the Owner the amount for liquidated damages
a sum of five hundred dollars ($500.00) for each calendar day that the Contractor shall remain in
default after the time of completion stipulated in the Contract Documents.
3. The Contractor shall not be charged with liquidated damages or any excess cost when the delay
in completion of the work is due to the following and the Contractor has promptly given written
notice of such delay to the Owner and Engineer/Architect.
a. To any preference, priority, or allocation order duly issued by the Owner.
b. To unforeseeable causes beyond the control and without the fault or negligence of the
Contractor, including but not restricted to acts of God, acts of public enemy, acts of the Owner,
acts of another Contractor in the performance of a Contract with the Owner, fires, floods,
epidemics, quarantine restrictions, strikes, freight embargoes, and abnormal and
unforeseeable weather.
XIII. RETAINAGE AND FINAL PAYMENT
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 109
B. Additions:
1. Payments will be made every thirty (30) calendar days
2. Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall retain a percentage of
payments throughout the duration of the project.
3. Before final payment and retainage are released the Contractor must satisfy the following:
a. All parts and labor meet requirements stated in the specifications.
b. Provide copies of test reports or cut sheets on all materials supplied.
c. Provide As -Built drawings in accordance with the City of South Bend Prevailing Specifications
for Public Works.
d. One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final Waiver
of Lien.
XIV. WARRANTY
A. Prevailing Specifications: None
B. Additions
1. All Parts shall include the following:
a. Performance specifications
b. Bill of Materials
c. Warranties on all parts
d. Installation and safety requirements
XV. OTHER UTILITIES
A. Prevailing Specifications: None
B. Additions:
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1. The Contractor shall verify the locations of all utilities by contacting Indiana811 by calling 811 (in
Indiana) or 1-800-382-5544 (outside of Indiana), or via uwuwuw„„iinc i2i.na � � c,ir9, at least two (2)
working days, not counting Saturdays, Sundays or federal and state holidays before proceeding
with construction. It shall also be the Contractor's responsibility to contact any other utility that is
not contacted by Indiana811 and verify the utility locations.
2. The Contractor shall be responsible for working with the other utilities, i.e., gas electric, telephone,
etc. in order to assure that all utilities that need to be replaced or relocated can be done with a
minimum disturbance to service. The Contractor shall also be responsible for coordinating
schedules with the various utilities such that they can proceed with their relocation work as
efficiently as possible.
3. If the odor of natural gas is detected in a work area at any time during the course of work, the
Contractor shall immediately notify NIPSCO at 1-800-634-3524. The Contractor shall also
immediately notify the residents of adjacent properties. The Contractor shall advise the residents
to evacuate their homes immediately if the odor is present within the dwelling.
4. Restoration of sprinkler systems damaged by the Contractor's operations shall be repaired by the
Contractor at no additional cost to the City or the Owner of the system.
XVI. MAINTENANCE OF TRAFFIC
A. Prevailing Specifications: 2020, INDOT Standard Specifications Sections 105 & 801
B. Additions:
1. Maintenance of traffic during construction shall conform to the "Indiana Manual on Uniform Traffic
Control Devices" and the City of South Bend Design and Construction Standards.
2. The attached "Traffic Closure Request" form is to be used for any lane restrictions or closures and
required to be filled out and sent to the Department of Public Works.
3. The Contractor shall arrange and prosecute the work specified for this contract in such a manner
that traffic on existing streets is unrestricted throughout the Project. The Engineer shall approve
the method of traffic control. No construction equipment, vehicles, materials, supplies or temporary
facilities shall be left unattended in the right-of-way of any street or left parked overnight without
proper marking and lighting.
a. In residential areas, the Contractor shall provide residents with written communication
regarding alternate parking locations prior to work beginning. The Contractor must minimize
road closures at driveways and alleys.
4. After the award of the contract and before beginning the work, the Contractor shall submit his/her/its
proposed schedule of operations for the review of the Engineer. The schedule of operations as
reviewed by the Engineer shall be maintained at all times.
5. There will be no direct payment for this work.
XVII. DESCRIPTION OF WORK
A. Prevailing Specifications: None
B. Additions:
1. Work to be performed shall include furnishing all labor, services, materials, insurance and
equipment to remove and replace HMA surface pavement for alleyways within the Notre Dame
Triangle in the City of South Bend.
2. The Contractor shall preserve and protect all surrounding property, structures, tenants, visitors and
their property from damage caused by the Contractor's operations.
IV. MILLING, UP TO 1.5 INCHES
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 306
B. Additions:
1. Milling areas shall be established by the Owner's Inspector and the Contractor prior to performance
of the work.
2. Contractor shall mill areas such that the grade of the road is maintained or re-established for the
inverted crown.
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3. The Contractor shall provide all water necessary for performing the milling work or may obtain from
the South Bend Water Works as a monthly bulk rate.
4. If any brick is uncovered during milling, the Contractor shall leave the brick in place and inform the
City representative.
5. The Contractor shall clear the milled surface prior to placing the tack coat or asphalt. The surface
shall be free of all debris and rubble. The condition of the clean milled surface shall be inspected
and approved by a City representative prior to placing tack coat.
6. Power brooms may be used for the cleaning operation if no dust is created. If dust is created, the
Contractor shall use a vacuum sweeper to minimize the dust.
7. Any milling required around structures shall be incidental to this work and not paid for separately.
8. Milling shall only occur at the designated locations specified within the drawings (Appendix A). Any
additional milling shall be confirmed with the Engineer prior to construction.
9. Payment for all costs of milling, including the cost of milling concrete patches and all other
incidentals, shall be made at the Unit Price as specified in the proposal as follows:
Milling, Up to 1.5........................SYS
V. TACK COAT
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 406
B. Additions:
1. Previously laid hot mix asphalt or concrete as well as any pavement that has become dirty, shall
be cleaned and tacked prior to placement of hot mix asphalt.
2. Asphalt for tack shall be used prior to placement of the surface layer.
a. The type and grade of asphalt material shall be in accordance with Asphalt Emulsion, AE-NT
(INDOT Standard Specifications 902.01(b)).
3. The Contractor shall request the City representative to inspect the cleaned/milled surface prior to
placing tack coat.
4. Payment shall be made at the Unit Price as specified in the proposal as follows:
Tack Coat ............... TON
VI. HOT MIX ASPHALT
A. Prevailing Specifications: 2020, INDOT Standard Specifications Sections 401 and 402
B. Additions:
1. The Contractor shall clean the milled surface prior to placing tack coat or asphalt.
2. The Contractor shall submit a job mix formula for approval five (5) days prior to any mix placed.
The Contractor will not be allowed to proceed with the placement of asphalt without an approved
job mix formula. The Contractor shall notify City 48 hours prior to placing any asphalt. Mix placed
without notification will be subject to no payment.
3. No vehicular traffic of any kind shall be permitted on any lift until the mixture has hardened
sufficiently to not be unduly distorted.
4. The Contractor shall hire an outside approved testing laboratory to perform testing. Test results
shall be given to city representative within 48 hours. A city representative shall be present and
designate a random location for all samples and density tests to be performed by a representative
from the testing lab. The representative from the testing lab will be required to sign the City's chain
of custody form prior to leaving the site with the samples and density information.
5. A minimum of one (1) plate sample, for each type of mix placed shall be taken for each day that
fifty (50) tons is placed.
6. There shall be a minimum of two (2) field density tests for each mix design and each lift. An
independent testing agency shall perform density testing. The target density shall not be less than
96% of the optimum unit weight of the mixture at the optimum binder content, as determined during
the preparation of the mix design. The determination of optimum density shall be the average of
five (5) tests taken at random locations. When the width of the pavement does not allow tests to be
taken transversely, the five (5) tests shall be taken longitudinally. The average of the density tests
should not be less than 95% of the average density of six (6) laboratory prepared specimens.
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If test results for mixture properties and density, does not meet allowable tolerances, adjustment
pay factors shall be assessed in accordance with Section 401.19.
The temperature of the finished mixture at the plant shall be 260°F with a minimum temperature at
time of spreading of 240°F.
Patching shall extend to a depth of six (6) inches or to match the pre-existing surface, whichever is
deeper. The patch shall be filled with HMA Base 5D up to the current milling surface. Compaction
shall be applied prior to applying any HMA surface material. Payment for the excavation, removal,
compaction, labor, and materials shall be included in the Unit Price cost as specified in the proposal
as follows:
HMA for Patching ...... SYD
10. A maximum of 25% RAP is be permitted in the surface mix. No RAS shall be used.
11. The binder shall be PG 64-22 in the HMA surface mix. The coarse aggregate in the mix shall only
be limestone. The HMA surface mix size shall be 9.5 mm.
12. The application rate for the HMA surface layer shall be 165 Ib/sy.
13. Contractor shall perform smoothness test for all surface pavements in accordance with 2020
INDOT Standard Specification Section 401.18 using a 10-foot and 16-foot straight edge. The test
shall be done in the presence of a city representative. The Contractor shall straight edge each
course prior to the placement of the next course. Adjustment pay factors for smoothness shall be
assessed in accordance with Section 401.19.
a. Damages will be assessed if the Contractor varies from the above specification.
14. The Contractor shall properly cover all existing structures (storm water inlets, open grate manhole
covers, etc.) prior to applying HMA surface. All existing structures not covered prior to application
shall be cleaned at no additional cost to the Owner.
15. The Contractor shall provide "asphalt tickets" to the City representative for payment of HMA used
during work. Payment shall be made at the Unit Price as specified in the proposal as follows:
HMA Surface, 9.5 mm-Type B............... TON
VII. ADJUST STRUCTURES TO GRADE
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 720
B. Additions:
1. Any existing structure (including storm inlets) in the resurfacing area that requires adjustment shall
be adjusted to match the finished grade.
2. Contractor shall mill any excess asphalt around existing structures prior to surfacing for consistent
depth of surface.
3. The City shall approve final grade prior to surfacing.
4. The Contractor is responsible for identifying all structures and water valves to be adjusted and
confirming that, along with the method of adjustment, with the City.
5. Payment shall be made at the Unit Price as specified in the proposal as follows:
Adjust Inlet to Grade ....... EA
XVIII. ALTERNATE
A. Prevailing Specifications: None
B. Additions:
1. Work to be performed for Alternate #1 shall include furnishing all labor, services, materials,
insurance and equipment to infrared patch, crackseal, and apply asphalt emulsion within the
Notre Dame Triangle in the City of South Bend.
III. INFRARED PAVEMENT PATCHING
A. Prevailing Specifications: None
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B. Additions:
1. Equipment:
a. Pavement Restoration Vehicle (PRV): PRV shall be a truck mounted, self-contained pavement
maintenance heating system equipped with a fuel system and a heated chamber capable of
maintaining the fresh asphalt at a temperature of 300 degrees or higher.
b. The adjustable height infrared heating unit may be a truck mounted (preferred) or trailer
mounted to the PRV. The unit shall be equipped with a chamber or chambers capable of heating
the existing bituminous pavement to a workable condition without oxidation or burning. There
shall be no flame in direct contact with the existing bituminous surface.
c. Compaction shall be achieved with a self-propelled steel drum vibratory roller of sufficient size
to provide complete compaction to the full heated depth of the patched area (3000 psi to a depth
of 10 inches).
d. Contractor shall not place old, removed material into the container on the PRV holding new
bituminous material, or into any other container holding new bituminous material.
2. Materials:
a. New bituminous material for patching shall be HMA Surface No. 11, PG 64-22, with no recycled
shingles (RS) materials and incorporating only limestone aggregate, or equal as approved by the
Engineer.
b. New material shall be added to all patched areas.
c. Rejuvenating agent shall be an asphaltene/maltene restorative agent such as Reclamite
Asphalt Rejuvenating Agent or equal as approved by the Engineer.
3. Construction:
a. Area shall be swept clean prior to setting infrared heating unit.
b. Work shall only be performed when the ambient and surface temperatures are 45°F or above.
c. The infrared heating unit shall be lowered to within six to nine inches of the existing pavement.
The heated area must extend at least six inches outside of the area of repair. Apply heat to
the area continuously until the surface is heated to a depth of approximately two inches. When
the existing bituminous surface can be worked with a rake, proper heat penetration has been
achieved.
d. Under windy conditions, metal shields will be placed on three sides to block the wind and
provide for an even heated surface.
e. Etch an outline of the repair area with the back of a rake at least three inches beyond the edges
of the repair area. Scarify the existing bituminous surface within the repair area to the full
heated depth. Ensure that a vertical surface around the edge of the repair area is achieved by
rake.
f. Remove existing bituminous material (as required by adjacent grades) to allow for the
placement of new bituminous mix within the area of the patch. Rejuvenating agent shall be
applied at a rate of 0.10 to 0.20 gal / syd prior to placement of new bituminous material.
g. Reshape patched area by hand with rake and lute to match grade of existing adjacent
pavement. After reshaping, reapply rejuvenating agent at a rate of 0.10 to 0.20 gal / syd.
h. Outside perimeter shall be compacted as soon as possible to ensure thermal bonding.
Compact new paving with the specified roller to the full depth of the heated patch. Compacted
surface shall be smooth in texture and shall have positive drainage matching the slope of the
existing adjacent pavement.
i. Any potholes within the patched area shall be cleaned, sides dressed to vertical, overfilled with
new bituminous material, and compacted to match existing surface prior to application of
infrared heat.
4. Method of Measurement & Basis of Payment:
a. Payment for infrared patching shall be made at the unit price set forth in the proposal for the
specified depth of patch.
b. Quantities for this item are estimated at 5% of the total patches. Actual quantities purchased
may be greater or less than the quantity in the proposal.
5. The item will be paid for as specified in the proposal as follows:
Patch, Infrared, 5 ft. by 7 ft. by 2 in. depth ...................EA
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XXIII. COMPOSITION OF BITUMINOUS MIXTURES
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 402
B. Additions:
1. All material used shall be HMA Surface No. 11, PG 64-22, with no RS materials and
incorporating only limestone aggregate, at no additional cost to the owner.
2. The Contractor shall submit a job mix formula for approval five (5) working days prior to the
first patch being placed. Job mix formula must be submitted on Form TD-451 along with
Marshall Design Work Sheet Form TD-515. The Contractor will not be allowed to proceed with
the placement of asphalt without an approved job mix formula. The Contractor shall notify the
city 48 hours prior to placing any asphalt.
3. The Contractor shall hire an outside approved independent laboratory to take the sample and
perform the testing. Test results shall be given to the city representative within 48 hours. The
contractor shall contact the city representative in order to coordinate the sample locations and
schedule prior to any sampling. The City reserves the right to choose the sample locations if
onsite during the sampling.
XIX. CRACK SEALING AND FILLING
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 408, 902, 906
B. Additions:
1. Transverse reflective cracks spanning full lane width shall be sealed. All other cracks shall be filled.
2. Sealing and filling operations shall not be conducted on a wet surface or when the ambient
temperature is below 40 degrees Fahrenheit.
3. Before sealing or filling, cracks shall be cleaned by blowing with compressed air. Airflow shall have
a minimum pressure of 100 psi and maximum pressure of 150 psi.
4. Cracks shall be free of dirt, debris, dust, and moisture before sealing or filling.
5. The Contractor may use a hot air lance to clean and dry wet cracks before sealant application in
order to continue working in wet conditions.
6. Crack Sealing:
a. Work shall be performed when ambient temperatures are between 40°F and 65°F.
b. ASTM D 6990 Type II sealant shall be used for sealing cracks.
c. Cracks 1/2 in. or less in width, shall be routed with a routing machine capable of cutting a
uniform shape to form a reservoir not exceeding 3/4 in. wide with a minimum depth of 3/4 in.
Cracks shall be sealed with hot poured joint sealant to within 1/4 in. below the surface in
accordance with the manufacturer's recommendations.
7. Crack Filling
a. Cracks shall be filled completely and flush or overbanded with AE-90S. Overbands must not
exceed'/4 in. in thickness or 5 in. in width.
8. All excess asphalt material shall be removed from the pavement.
9. Asphalt materials shall not be applied in such a way that existing pavement markings are covered.
10. Sealants and fillings shall cure for one hour before street is opened to traffic or fine aggregate must
be applied to cover filled cracks to minimize tracking. Any excess cover material shall be removed
from pavement within 24 hours when directed.
11. Measurement and Payment:
a. The cost of all materials, routing, cleaning, and any necessary incidentals shall be included in
the pay items specified in the proposal:
Cracks in Asphalt Pavement, Fill .......................LFT
XX. ASPHALT EMULSION
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 902
B. Additions:
1. Asphalt emulsion shall be composed of an intimate homogenous suspension of a base asphalt, an
emulsifying agent, and water. Asphalt emulsion may contain additives to improve handling and
Version 4/2/2019 Page - 9 Public Works Quote
performance characteristics. Failure of an emulsion to perform satisfactorily in the field shall be
cause for rejection, even though it passes laboratory tests.
2. The area shall be swept clean prior to the application of asphalt emulsion.
3. All drain covers, inlets, manholes shall be covered prior to the application of asphalt emulsion.
4. The Contractor shall be responsible for the clean-up of any asphalt emulsion applied onto driveway
approaches, curb ramps, and other surfaces outside of the project limits at no additional expense
to the City.
5. Payment shall be made at the Unit Price as specified in the proposal as follows:
Asphalt Emulsion ........ SYS
XXI. PLANS
A. Prevailing Specifications: City of South Bend Design and Construction Standards
B. Additions:
1. The plans consist of 4 Sheets.
2. The work shall conform to the plans.
3. The drawings are schematic in nature.
4. The CONTRACTOR is responsible for estimating dimensions and quantities of materials.
5. In the event that the Special Provisions and the Plans conflict, the Special Provisions shall govern.
Version 4/2/2019 Page - 10 Public Works Quote
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S QUOTE FOR PUBLIC WORK
PROJECT NAME: Notre Dame Triangle Alley Paving
PROJECT NO. 119-057R
QUOTES DUE September 22, 2020, 9:30 a.m., Local Time
Date:
Address:
City/State/Zip:
(Must be completed for all quotes. Please type or print)
Firm:
Telephone Number:
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works
and dated ] for the sum of (enter the Total Quote as shown on the Proposal)
(Enter Sum of Total Quote and Alternate shown on Proposal)
(Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
By
(Signature)
(Printed Name of Person Signing)
ACCEPTANCE
The above quote is accepted this day of 20
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
Elizabeth A. Maradik, Member
Jordan V. Gathers, Member
Version 4/2/2019
Joseph R. Molnar, Member
Therese J. Dorau, Member
Attest: Linda M. Martin, Clerk
Page - 11 Public Works Quote
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
STATE OF
(Must be completed for all quotes and bids. Please type or print)
SS:
COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (1) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Version 4/2/2019 Page - 12 Public Works Quote
Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor's documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate against
any employee or applicant for employment in the performance of a City contract with respect to
hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly
related to employment because of race, sex, religion, color, national origin, ancestry, age, gender
expression, gender identity, sexual orientation or disability that does not affect that person's ability
to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain
participation by those Contractors certified by the State of Indiana as a Minority Business
("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest,
responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1) year
from the date of such determination, and such determination may also be grounds for terminating
the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (LC. 5-16-
8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel
products or foundry products made in the United States on this project if awarded. I understand I
Version 4/2/2019 Page - 13 Public Works Quote
have an affirmative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct.
Dated this day of , 20
Subscribed and sworn to before me this
My Commission Expires
County of Residence
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
Printed Name and Title
day of , 20
Notary Public
Version 4/2/2019 Page - 14 Public Works Quote
PROJECT NAME
PROJECT NO.
QUOTES DUE
Base Bid
QUOTE/PROPOSAL
CITY OF SOUTH BEND
Notre Dame Triangle Alley Paving
119-057R
September 22, 2020, 9:30 a.m., Local Time
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
$
1
Milling, Up to 1.5"
1,150
SYD
$
2
HMA Surface, 9.5 mm —Type B
166
TONS
$
3
HMA for Patching
10
SYS
$
4
Tack Coat
1
TONS
$
5
Adjust Inlet to Grade
7
EA
Total Base Quote
$
Alternate l
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
Patch, Infrared, 5 ft. by 7 ft. by 2
$
1
in. depth
30
EA
$
2
Cracks in Asphalt Pavement, Fill
430
LIFT
$
3
1 Asphalt Emulsion
1 2600
1 SYS
Total Alternate 1
$
=R
Address:
City/State/Zip: Telephone Number: ( )
Fax Number: ( )
By
(Signature)
(Printed Name of Person Signing)
Version 4/2/2019 Page - 15 Public Works Quote
Appendix A
119-057R Notre Dame Triangle Alley Paving Plan
'45p07H�+F,� City of South Bend Callouts
Dept. of Public Works Alley N
227 W Jefferson Blvd. #1316
Figure 2 wr s South Bend, IN 46601
Phone: (574) 235-9251
09-10-20 6 ` ' FaX: (574) 235-9171 Notre Dame Triangle Alley Paving
'45p07H�+F,� City of South Bend Callouts
Dept. of Public Works Alley N
227 W Jefferson Blvd. #1316
Figure 3 w s South Bend, IN 46601
Phone: (574) 235-9251
09-10-20 6 ` ' FaX: (574) 235-9171 Notre Dame Triangle Alley Paving
'45p07H�+F,� City of South Bend Callouts
Dept. of Public Works Alley N
227 W Jefferson Blvd. #1316
Figure 4 w s South Bend, IN 46601
Phone: (574) 235-9251
09-10-20 6 ` ' FaX: (574) 235-9171 Notre Dame Triangle Alley Paving
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