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Home My WebLink AboutOpening of Bids - O’Brien Recreational Center Renovation Proj No. 118-091 - Brown & Brown General Contractors, Inc. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 8/31/2020 Department Name Charlotte Brach Engineering BPW Date 9/22/2020 Phone Extension 9246 Review and Approval Required Prior to Submittal to Board Diversity Compliance Officer Name and Inclusion Officer BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services AgreementContractProposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal OpeningC/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Yes If Yes, Approved by Purchasing New Vendor No MBE Yes MBE/WBE Contractor Completed E-Verify Form Attached WBE No Project Name118-091 O’Brien Recreation Renovation Project Number PROJ00000057 Funding Source TIF – Southside Development #1 Account No. 430-10-102-121-443001-PROJ00000057 Amount Terms of Contract Purpose/DescriptionOpening of Bids for O’Brien Recreation Renovation. For Change Orders Only $ Increase Amount of Decrease ($ ) Previous Amount$ % Increase Decrease ( %) Current Percent of Change: New Amount $ % Increase Decrease ( %) Total Percent of Change: Time Extension Amount: New Completion Date: NOTICETO BIDDERS Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed electronic bids at until9:30 a.m., Local Time, on September 8, 2020for the following: Project No. 118-091 The Title of the Bid and Project Number (where applicable) as described above must be included in the subject line of the email to which you have attached your bid. The name of the company/vendor, address, contact email address and phone number must be included in the body of the email. Detailed instructions and information, including the link to the Reserved Mailboxfor electronic bid submittals, is available at southbendin.gov/bids. Work includes Recreational Center at 321 E. Walter Street in South Bend, all more particularly described in plans and specifications prepared by Forum Architects, LLC, phone 574-233-2119. The Contract Documents are on file and available for public inspection or purchase commencing on the 1303 Northside Blvd., South Bend, Indiana, 46615), www.e-arc.com/location/south.bend/ (574) 287-2944, toll free at (800) 783-7231. There will be a non-refundable charge for reproduction as set by ARC for every set of documents for all bidders. Additionally, the Contract Documents will be available that same day for inspection at MACIAF,212 W. Colfax Ave. South Bend, IN 46601. an electronic copy of a Bid Bond or Certified Check in the amount of not less than five percent (5%) of the base bid plus any alternates. The awarded bidder will be required to send the original check or bid bond via USPS. Contra intends to use on this construction contract and all other construction work (both federal and non- federal) in the St. Joseph County area during the performance of this contract or subcontract. The contractor commits itself to the goals for minority manpower and all other requirements, terms and conditions of these bid conditions by submitting a properly sealed bid. Woman and Minority-Owned Business Enterprises (W/MBE) are encouraged to respond to this notification. It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible Bidder Ordinance no later than the date of the public bid opening. Please note: The City reserves the right to request supplemental information provided by the bidder, and may also conduct random -qualified status. APre-Bid Conference will be held on August 28,2020at 3:00 p.m. Local Timeat the following link: shorturl.at/jtM78.Any questions about bidding conditions must be addressed to the Architect (William Hentschel) in writing no later than September 2, 2020 at whentschel@forumarchitectsllc.com. The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the lowest, responsive and responsible bid. BOARD OF PUBLIC WORKS Publish two (2) times: Linda M. Martin, Clerk August 14, 2020 August 21, 2020 Version 3/31/2020 Notice to Bidders BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 8/31/2020 Department Name Charlotte Brach Engineering BPW Date 9/8/2020 Phone Extension 9246 Review and Approval Required Prior to Submittal to Board Diversity Compliance Officer Name and Inclusion Officer BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services AgreementContractProposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal OpeningC/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Yes If Yes, Approved by Purchasing New Vendor No MBE Yes MBE/WBE Contractor Completed E-Verify Form Attached WBE No Project Name118-091 O’Brien Recreation Renovation Project Number PROJ00000057 Funding Source TIF – Southside Development #1 Account No. 430-10-102-121-443001-PROJ00000057 Amount Terms of Contract Purpose/DescriptionOpening of Bids for O’Brien Recreation Renovation. For Change Orders Only $ Increase Amount of Decrease ($ ) Previous Amount$ % Increase Decrease ( %) Current Percent of Change: New Amount $ % Increase Decrease ( %) Total Percent of Change: Time Extension Amount: New Completion Date: