HomeMy WebLinkAbout09-23-2020 - Transpo Clerk Council Salary Ordinances1200N COUNTY-CITY BUILDING PHONE 574.235.9216
227 W. JEFFERSON BLVD. FAX 574.235.9928
SOUTH BEND, INDIANA 46601-1830
CITY OF SOUTH BEND, IN JAMES MUELLER, MAYOR
DEPARTMENT OF ADMINISTRATION AND FINANCE
2021 PROPOSED BUDGET
Budget Hearing #7: Transpo, Clerk’s Office, Common Council, Salary Ordinances
September 23, 2020
Budget Packet Contents
Transpo Budget Presentation Slides ............................................................................................................................. 2-15
City Clerk’s Office Budget Presentation Slides ......................................................................................................... 16-25
Common Council Budget Presentation Slides .......................................................................................................... 26-40
Salary Ordinances Presentation Slides ....................................................................................................................... 41-56
Appendices
City Department Organizational Charts ................................................................................................................... 57-70
Personnel Detail List – City-wide ............................................................................................................................... 71-86
Job Descriptions – New Positions / Titles in 2021 ................................................................................................... 87-124
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CITY OF SOUTH BEND, IN
Transpo 2020 Budget Presentation
2021 Budget Presentation
AMY HILL –General Manager & CEO
CHRIS KUBASZAK -Controller
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CITY OF SOUTH BEND, IN
Brief Overview
▪118 Employees
▪Local, State, Federal Funding
▪47 fixed route buses
▪22 paratransit vans
▪Serving the cities of South Bend
& Mishawaka
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CITY OF SOUTH BEND, IN
2020 At A Glance
Accomplishments
▪Five (5) consecutive months of increased ridership heading into March 2020▫1.5 million fixed route rides; 84,000 paratransit rides in 2019
▪Strategic Planning / Customer Service Survey
▫Customer Service Survey Completed▫Plan and new Mission Statement will be finalized in 2020
▪Collective Bargaining
▫Two Year Access Paratransit contract effective February 2020▫Two Year Fixed Route & Maintenance contract effective August 2020
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CITY OF SOUTH BEND, IN
2020 At A Glance
Accomplishments
▪Expanded Ridership Programs▫University of Notre Dame, Saint Mary’s College, Holy Cross College, IU South Bend, Ivy
Tech Community College
▫South Bend Community School Corporation –new program for high school students
following a successful pilot program
▫School City of Mishawaka –expanded access for John Young Middle School and
Mishawaka High School students
▫Purdue Polytechnic High School –new program for high school students
▫City of South Bend Ride Guarantee Program (Bloomberg Mayor’s Challenge)
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CITY OF SOUTH BEND, IN
2020 At A Glance: COVID-19
COVID-19 Impact
▪Dramatic ridership decline starting in March 2020 –approximately 80% decline
in both fixed route and paratransit service
▪Implemented Reduced Service Schedule in April 2020
▪Resumed Full Service Schedule in July 2020 –ridership continues to be down
approximately 50-60%
▪No Employee Layoffs / Furloughs –continue to recruit new hires
▪Safety Measures –enhanced cleaning / disinfecting, PPE, social distancing,
protective barriers and hand sanitizing dispensers installed on vehicles; face
coverings required to ride
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CITY OF SOUTH BEND, IN
2020 At A Glance: COVID-19
COVID-19 Funding
▪$8,505,079 CARES Act funding towards COVID-19 and operational expenses
▫$2,155,079 –Fixed Route replacement buses
▫$600,000 –Access paratransit replacement vans
▫$5,750,000 –Fixed Route, Paratransit operational assistance and
Preventative Maintenance
▪$1,223,100 Payroll Protection Plan
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CITY OF SOUTH BEND, IN
2021 Revenue Sources
Local Tax Revenue (33%)
State Assistance (16%)
Federal Operating Assistance (26%)
Federal Prev. Maint. (11%)
Passenger Fares (10%)
Lease Revenue (2%)
Advertising/Interest/Misc. (2%)
2021 Budget -$10,750,540
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CITY OF SOUTH BEND, IN
2021 Expenses
Wages (55%)Benefits (23%)
Fuel Expense (6%)Utilities/Insurance (8%)
Services (4%)Materials/Supplies (3%)
Misc Expenses (1%)
2021 Budget -$10,750,540
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CITY OF SOUTH BEND, IN
Operating Expenses
2016 2017 2018 2019 2020 2021
Operating Expense 10,869,199 10,514,877 10,617,606 11,284,514 10,561,317 10,750,540
10,400,000
10,600,000
10,800,000
11,000,000
11,200,000
11,400,000
Operating Expense
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CITY OF SOUTH BEND, IN
Labor Expenses
2017 2018 2019 2020 2021
Labor Expenses 5,806,671 5,636,165 5,881,356 5,910,479 5,874,940
5,500,000
5,600,000
5,700,000
5,800,000
5,900,000
6,000,000
Labor Expenses
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CITY OF SOUTH BEND, IN
Challenges
▪Aging Fleet –25 fixed route buses eligible for replacement
▪6 buses ordered utilizing 100% CARES Act Funding
▪$800,000 IDEM VW Grant secured in August 2020
▪Utilize as partial local match for $4.9 million in Federal funding secured
in 2018 to purchase an additional 7-8 replacement vehicles
▪11-12 buses will remain eligible for replacement
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CITY OF SOUTH BEND, IN
Challenges
▪Funding Uncertainty
▪Indiana’s Public Mass Transportation Fund (PMTF) –anticipated reductions
▪Long-term Federal Funding for Public Transportation
▪Increasing Insurance Costs
▪Ridership Recovery
▪Requests for Increased Service
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CITY OF SOUTH BEND, IN
Opportunities
▪Strategic Plan Implementation
▪Employee Engagement
▪Regional Comprehensive Operational Analysis
▪Community Outreach & Partnership Expansion
▪Increased Recruitment Initiatives for ongoing Employment
Opportunities
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CITY OF SOUTH BEND, IN
Transpo 2020 Budget PresentationThank you!
AMY HILL –General Manager & CEO
CHRIS KUBASZAK -Controller
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CITY OF SOUTH BEND, IN
2021 Proposed Budget
City Clerk’s Office
September 23, 2020
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CITY OF SOUTH BEND, IN
•Year To Date:
•120 Meetings (Legal notice, staffed, recorded)
•5050 minutes (84 hours) of meeting minutes taken TYD
•40 Ordinances & Resolutions processed, recorded and preserved
•30 Oaths Administered
•35 Resolutions, 5 Special Proclamations, 88 Press Releases
•1 Intern hired, trained and coached
•1,604 Parking tickets processed
•0 Lawn Parking Permits Issued
•8 Scrap Metal Permit Applications
•69 Appeals Processed
•0 Amnesty Day Tickets –However, due to COVID-19 Amnesty was extended by all late fees being removed for a\two-month duration
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CITY OF SOUTH BEND, IN
Onboarding
3 new staff members
Deputy Clerk/Director of Policy
Executive Assistant
OVB Clerk
7 New Council Members
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CITY OF SOUTH BEND, IN
WHAT WE DO Clerk
Chief Deputy Clerk/Director of Operations
Clerk's Office
-Direct report in absence of City Clerk
-Fiscal Officer (Pays Invoices/Bookkeeper)
-Manages Payroll
-Manages Procurement
-Provides Internal HR Support
-Manages Processes and Projects -Manages Boards and Commissions lists and application process
-Manages Clerk's Office Schedule
-Manages Intern Program
-Reviews All Agendas and Minutes
-Transcribes minutes as back up
-Reviews all Outgoing Clerk Communications
-Writes, Reviews and Manages KBAs
-Processes APRA Requests
Council
-Fiscal Officer (Pays Invoices/Bookkeeper)
-Manages Council Schedule
-Manages Off Council Day Meetings
-Assists Council with Special Projects
-Liaison between Council and Interns
-Manages Social Media
-Reviews all Outgoing Council Communications
-Special Projects
Deputy Clerk/Director of Policy
Clerk's Office
-Maintains Municipal Code
-Prepares Council Agendas and Meeting Packets
-Publication of Legal Notices and Legal Advertising
-Ensures Legislative Compliance with State Law and the Municipal Code
-Processes Legal Certifications
-Manages Legislative Processes and Timelines
-All City Department Reporting
-Archives Reports and Data
-Performs Legislative Research
-Press Releases, Promotional Materials
-Social Media Management
-SOPs-Clerk’s Office Policy
-Manages Open Data Portal Updates
-Clerk’s Office Communications/Community Distribution List, Artwork Initiative
Council
-Writes and Reviews Resolutions, Proclamations
-Writes and Reviews Press Releases
-Continue Fast Track and Electronic Filing Efforts
-Correspondence with all petitioners on behalf of Council related to filings
-Attend meetings on behalf of the Council such as BZA
-Special Projects
Ordinance Violations Bureau Clerk
Clerk's Office
-Handle all Citizen Violation Concerns
-Enters and Processes All Municipal Code Violations
-Compiles Payments, Balances Accounts, Audits and Prepares Deposits
-Manages Internal Downtown Parking Process
-Processes and Records Parking Ticket Appeals, OVB Ticket Collections, Scrap Metal Licenses, Special Events Parking Permits
-Manages Annual Amnesty Day Process from beginning to end
-Provides Technical Support/ Manages Website
Council
-Provides Technical Support
-Provides OVB District-Level Information to Individual Council Members
-Presents Scrap Metal Ordinance Annually
-Attend Council Meetings when Necessary
Executive Assistant
Clerk's Office
-Attend all meetings of the Council on and off-site
-Greets and Assists the Public (over the counter and phone) and Processes Citizen Concerns
-Transcribes Minutes
-Updates Agenda PowerPoint
-Digitally scans all Ordinances and Resolutions and Historical Data
-Provides Technical Support for all Meetings of the Council including Prep and Breakdown
-City Clerk's Calendar
-Staff the City Clerk
Proclamations
Resolutions
Purchasing
Council
-Provides Technical Support
-Answers Council Phone
-Prep for Council Meetings, Including Correspondence with Presenters
-Community Outreach
-Special Projects
Mayor Council
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CITY OF SOUTH BEND, IN
2021 Department Goals
1
More inclusive
transparency to
increase community
awareness and
participation with new
interacting technology
programming
(PrimeGov)
•Council
•Boards and
commissions
•Public
2
Continue efforts to
move toward a
paperless office
•OVB Citations and
payments
•Tablets and camers
3
Continue to upgrade
technology, finding
innovative, cost-
efficient and energy-
saving solutions
through streamlining
and integrating
between departments
and other
governmental entities.
4
Ensure the Open-Door
Law and ADA
compliance of all
meetings of the Council
(we are exploring close
captioned options)
5
Build upon a
comprehensive
internship program
6
Ensure smooth
transition through
training and support for
PrimeGov processing
2020
CITY OF SOUTH BEND, IN
Operating Budget –
Highlights &
Changes
Interdepartmental/public electronic filings and document management system.
Increasing transparency and accessibility through new software system
Digital government tours
15.1% increase to cap for administrative assistant(Executive Assistant) to reflect increased executive administrative duties
14% increase to cap for chief deputy to reflect increased duties and time
4.5% increase for the Ordinance Violation Bureau Clerk for increased ongoing AIM technology responsibilities
This Photo by Unknown Author is licensed under CC BY-SA
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CITY OF SOUTH BEND, IN
Operating Budget –
Highlights &
Changes
increase in IT allocation
decrease in legal services
Increase in collection costs to offset charges due to new process and contract with Krisor and Associates ($2,000)
Decrease in Other Professional Services for dictation services ($0)
Hired and trained new executive assistant
Navigated through virtual world created by Covid-19
Meetings
Filing process
Working remotely
Created safe environment with installing ppe equipment, reconfiguring clerk’s office to help prevent the spread of covidand other infectious diseases such as flu etc., new construction to at large offices and begin plans to accommodate offices for new citizen review board.
This Photo by Unknown Author is licensed under CC BY
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CITY OF SOUTH BEND, IN
2021 Budget Overview
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CITY OF SOUTH BEND, IN
Common Council
2021 Budget Hearings
Ordinance Violations
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CITY OF SOUTH BEND, IN
2021 Department
Goals Video education on
clerk’s page to effectively
engage public
participation in meetings
and processes
Hire and train new
Deputy Clerk/Director of
Policy
Expand Amnesty Day
Continue to expand lawn
parking permit program
for growing list of Notre
Dame special events
Continue efforts to work
with City Administration
on new ERP system with
options for online
payments for all city
invoices
Seamless transition to
new Animal Care and
Control ticket processing
system.
Continue working with IT
to develop more
complete reports
allowing analytical review
Continue education on
parking program
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CITY OF SOUTH BEND, IN
2021 Proposed Budget
Common Council
September 23, 2020
2626
South Bend Common Council
2021 Proposed Budget
Wednesday, September 23, 2020
27
South Bend Common Council 2021 Proposed Budget
To make certain that our City Government is always responsive to the needs of our residents
& that the betterment of South Bend is always our highest priority”
South Bend Common Council
28
Common Council Members & The Districts They Represent
South Bend Common Council
Districts
First District --Councilman Canneth Lee Second District –Councilman Henry Davis Jr.
Third District –Councilwoman Sharon McBride Fourth District –Councilman Troy Warner
Fifth District –Councilman Jake Teshka Sixth District –Councilwoman Sheila Niezgodski
At Large
Councilwoman Lori Hamann
Councilwoman Rachel Tomas Morgan
Councilwoman Karen L. White
Bob Palmer, Attorney
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The Budget
South Bend Common Council
The budget preparation and administration is a shared responsibility between the Common
Council, the Mayor, and the administration. Each year the city must forecast the
expenditures and revenues it will incur in the upcoming year. The budget is not just an
accounting document, its is a management and planning tool.
As the fiscal body, the Council has the authority to levy certain taxes and it has the sole
responsibility of adopting a City budget each year. The Common Council has the authority
to reduce, but not to increase, any items in the city budget as submitted by the mayor for its
approval.
The Personnel and Finance Committee is one of the eleven standing committees of the
Common Council. It reviews and holds public meetings on all matters filed by the City
Administration which include but not limited to:
▪Annual City Budgets and Tax Rates
▪City Employee Salary Ordinances
▪Proposed appropriations and transfers
▪Fees and Charges for service
▪Personnel Policies, Health benefits and other related matters.30
•Welcoming new council members Completed
•Implement training & committee assignments for new council members Completed
•Partner with the Administration on Police and Teamsters Collective bargaining negotiations Currently in Negotiations with FOP
•Vote of confidence on continuing the Tapes Legal Action Completed
•Continue Neighborhood meetings and walking tours Unable to do so, due to
Covid-19
•Focus on infrastructure, quality-of-life and public safety in our neighborhoods On-going
•Fill every board, commission, and citizen appointee/training Completed
•Improve technology to better serve the citizens Not Completed
•Legislation to support electronic signatures and filings Not Completed
•Continue to search for opportunities for cost reductions the council operations Not Completed
Common Council 2020 Goals & Challenges
South Bend Common Council
31
Common Council 2020 Accomplishments
•Continued Light Up South Bend Program
•Continued Curbs & Sidewalks Program
•Advocated for additional funding for Streets
•Proposed Citizens Review Ordinance
•Onboarding of New Council Members January 2020
•Historical joint meeting between South Bend Common Council and
South Bend Community Schools Board of Trustees February 25, 2020
▪Youth Advisory Council Town Hall Meeting June 25, 2020
•Digital Town Hall on Rental & Utility Assistance July 30, 2020
South Bend Common Council
32
2020 To Date
Common Council by the numbers
•Number of formal council meetings held in 2020 year to date (17)
•Attendance for formal Council meetings year to date: (91%)
•Education Budget Hearing year to date: (1)
•Number of 2021 Budget Hearings scheduled: ( 9)
•2021 Council Budget Working Sessions: (3)
•Number of public meetings (off night council meetings) year to date: (28)
•Number of bills voted upon year to date ( 70 Bills) (30 resolutions and 40 Ordinances)
•Number of special resolutions year to date: ( 5)
•Number of Council Press Releases and Community Recognition year to date: (88)
•Violations if any of the public meetings laws or public access violation: There have been no violations.
South Bend Common Council
Monroe Park Homeless Walk
Councilwoman Lori Hamann
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South Bend Common Council
City of South Bend Common Council 2021 Proposed Budget
Expenditure Summary
Category
2021 Proposed
Budget
2021 Percent
of Total
Salaries & Wages 226,304 32.61%
Fringe Benefits 143,997 20.75%
Professional Services 217,308 31.32%
Interfund Allocations 54,938 7.92%
Other Services & Charges 14,010 2.02%
Education & Training 12,000 1.73%
Travel 10,000 1.44%
Printing & Advertising 9,097 1.31%
Supplies 5,000 0.72%
Repairs & Maintenance 1,255 0.18%
Total Expenditures by Type 693,909 100.00%
34
2021 Budget Narrative
1.Salaries & Wages
•No change –0% increase in 2021
2.Fringe Benefits
•No change –health insurance remains steady in 2021
3.Personnel Services
•No change in budget for interns
•No change in attorney’s salary or in budget for tapes case / labor negotiations
4.Interfund Allocations
•Increase of $12,602 in IT Allocation, primarily due to some enhancements in security and data plans
5.Other Costs
•Reduced Printing budget ($5,000) –increased in 2020 due to new Council members, brining down to
where it was prior to 2020
•Reduced “Other Services” ($2,500) –Meeting expenses increased in 2020 due to new Council members,
brining down to where it was prior to 2020
6.Travel & Training
•Reduced training budget ($9,000) –increased in 2020 due to new Council members, brining down to
where it was prior to 2020
7.Supplies / equipment
•Reduced equipment expenses by $5,000 –2020’s budget included upgrades to informal meeting room –
one-time expense
•Reduced Office equipment repairs/maintenance by $2,500 –back to where it was prior to 2020.35
Common Council Proposed Budget Changes for 2021
•2021 Increases/decreases over the 2020 budget
•Council salaries by 0%
•Council attorney salary by 0%
•Health Insurance by 0%
•Additional Legal Services by 0% (Tapes, Fire & Teamsters)
•Education / Training by 0%
•2021 Reductions
•Printing Budget decrease by $5,000
•Office Supplies / equipment decrease by $7,500
•Other Services decrease by $2,500
Overall budget (not including allocations): decrease by $15,000 (-2.2%)
South Bend Common Council
36
South Bend Common Council
City of South Bend 2021 Proposed Budget Expenditure Summary
Personnel, Supplies, & Services by Department
Category
2021 Proposed
Budget
2021 Percent of
Total
Police 37,336,102 19.28%
Fire 34,412,141 17.77%
Sewage Works 17,799,984 9.19%
DCI 16,767,770 8.66%
Admin & Finance 13,665,453 7.06%
Parks 12,510,850 6.46%
Water Works 12,221,597 6.31%
Streets & Sewers 10,385,364 5.36%
Innovation & Technology 8,102,261 4.18%
Central Services 8,080,493 4.17%
Venues 6,134,246 3.17%
Engineering 5,172,342 2.67%
Solid Waste 4,285,449 2.21%
Mayor & Community Initiatives 1,785,220 0.92%
Legal 1,383,027 0.71%
Diversity & Inclusion 1,168,511 0.60%
Sustainability & AmeriCorps 721,483 0.37%
Human Resources 646,966 0.33%
Common Council 638,971 0.33%
City Clerk 487,815 0.25%
Total Expenditures by Type 193,706,045 100%
37
Proposed 2021 Priorities/Goals
South Bend Common Council
Administrative and Education
▪The creation of a strong internship program and better utilize interns from the colleges.
▪The Expansion of the Youth Advisory Council.
▪Resolution in support of the Common Council and the South Bend Community School Corporation working
relations.
Economy Development
▪Job Creation.
▪Review of the current tax abatement process.
▪Utilization of MWBE and minority contractors.
▪Review of City Positions that align with goals and visions for our City that are smart and strategic.
Housing
▪Eviction/Foreclosures and utility support.
▪Supportive housing and services for our homeless population.
38
South Bend Common Council Proposed 2021 Priorities/Goals
Technology
▪Work with IT and Clerk’s office to modernize technology for Council Chambers, our
Council meetings, and update our website and other social media.
Public Safety
▪Implementation of 21CP recommendations.
▪Advancing of the Citizens Review Board.
▪Competitive and fair police compensation for recruitment and retention of officers.
▪Camera and video Capacity.
▪The Successful end to the Police Legal Action in reference to the police tapes.
Strategic Focus on Neighborhoods
▪Review of all current and new neighborhoods plans.
▪Home Repair Program.
▪Landlords Registration Program.
▪Infrastructure improvements, street paving, curbs and
sidewalks, streetlights, more traffic calming measures and
expansion of ShotSpotter.
39
Questions?
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CITY OF SOUTH BEND, IN
2021
Salary Ordinances
September 23, 2020
4141
CITY OF SOUTH BEND, IN
Employee Summary
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CITY OF SOUTH BEND, IN
Salary Ordinances
A. Mayor’s Salary Ordinance
B. City Clerk’s Salary Ordinance
C. Common Council Member Salary Ordinance
D. Teamsters Salary Ordinance
E. Police Department Salary Ordinance
F. Fire Department Salary Ordinance
G. Non-Bargaining Salary Ordinance: Deputies / Employees Appointed by City Clerk
H. Non-Bargaining Salary Ordinance: Executive Departments
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CITY OF SOUTH BEND, IN
Salary Ordinances
A. Mayor’s Salary Ordinance
B. City Clerk’s Salary Ordinance
C. Common Council Member Salary Ordinance
D. Teamsters Salary Ordinance
E. Police Department Salary Ordinance
F. Fire Department Salary Ordinance
G. Non-Bargaining Salary Ordinance: Deputies / Employees Appointed by City Clerk
H. Non-Bargaining Salary Ordinance: Executive Departments
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CITY OF SOUTH BEND, IN
Compensation of Elected Officials
IC 36-4-7-2 Elected city officers; fixing of annual compensation; determining increases or decreases in compensation
…
b)The city legislative body shall, by ordinance, fix the annual compensation of all elected city officers. An ordinance adopted under this subsection that fixes the annual compensation of an elected city officer shall provide for an annual, monthly, or biweekly salary schedule. An elected city officer is not required to report hours worked and may not be compensated based on the number of hours worked
c)The compensation of an elected city officer may not be changed in the year for which it is fixed nor may it be reduced below the amount fixed for the previous year.
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CITY OF SOUTH BEND, IN
Salary Ordinances
A. Mayor’s Salary Ordinance
B. City Clerk’s Salary Ordinance
C. Common Council Member Salary Ordinance
D. Teamsters Salary Ordinance
E. Police Department Salary Ordinance
F. Fire Department Salary Ordinance
G. Non-Bargaining Salary Ordinance: Deputies / Employees Appointed by City Clerk
H. Non-Bargaining Salary Ordinance: Executive Departments
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CITY OF SOUTH BEND, IN
Salary Ordinances
A. Mayor’s Salary Ordinance
B. City Clerk’s Salary Ordinance
C. Common Council Member Salary Ordinance
D. Teamsters Salary Ordinance
E. Police Department Salary Ordinance
F. Fire Department Salary Ordinance
G. Non-Bargaining Salary Ordinance: Deputies / Employees Appointed by City Clerk
H. Non-Bargaining Salary Ordinance: Executive Departments
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CITY OF SOUTH BEND, IN
Fire Department –Re-Affirmation Ordinance
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CITY OF SOUTH BEND, IN
Salary Ordinances
A. Mayor’s Salary Ordinance
B. City Clerk’s Salary Ordinance
C. Common Council Member Salary Ordinance
D. Teamsters Salary Ordinance
E. Police Department Salary Ordinance
F. Fire Department Salary Ordinance
G. Non-Bargaining Salary Ordinance: Deputies / Employees Appointed by City Clerk
H. Non-Bargaining Salary Ordinance: Executive Departments
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CITY OF SOUTH BEND, IN
Non-Bargaining Employees: Clerk’s Office
•New for 2021
IC 36-4-7-3 Appointive officers, deputies, and other employees; compensation
a)This section does not apply to compensation paid by a city to members of its police and fire departments.
b)Subject to the approval of the city legislative body, the city executive shall fix the compensation of each appointive
officer, deputy, and other employee of the city. The legislative body may reduce but may not increase any
compensation fixed by the executive. Compensation must be fixed under this section not later than November 1 of each
year for the ensuing budget year.
c)Compensation fixed under this section may be increased or decreased by the executive during the budget year for
which it is fixed.
d)Notwithstanding subsection (b), the city clerk may, with the approval of the legislative body, fix the salaries of deputies
and employees appointed under IC 36-4-11-4.
•IC 36-4-11-4 City clerk; appointment of deputies and employees
The city clerk may appoint the number of deputies and employees authorized by the city legislative body. The
clerk's deputies and employees serve at the clerk's pleasure.
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CITY OF SOUTH BEND, IN
Non-Bargaining Employees: Clerk’s Office
City Clerk
Chief Deputy
Clerk Deputy Clerk
Ordinance
Violations
Bureau Clerk
Executive
Assistant to
the City Clerk
Key
Existing Position, Standard Raise
Existing Position, Raise > 0.3%
New Position
Title Change:
Formerly Admin Asst II
City Clerk
Chief Deputy
Clerk Deputy Clerk
Ordinance
Violations
Bureau Clerk
Executive
Assistant to
the City Clerk
Salary Cap Increase:
$43,409 →$50,000
(15.2%)
Salary Cap Increase:
$59,649 →$68,000
(14%)
Salary Cap Increase:
$47,848 →$50,000
(4.5%)5151
CITY OF SOUTH BEND, IN
Salary Ordinances
A. Mayor’s Salary Ordinance
B. City Clerk’s Salary Ordinance
C. Common Council Member Salary Ordinance
D. Teamsters Salary Ordinance
E. Police Department Salary Ordinance
F. Fire Department Salary Ordinance
G. Non-Bargaining Salary Ordinance: Deputies / Employees Appointed by City Clerk
H. Non-Bargaining Salary Ordinance: Executive Departments
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CITY OF SOUTH BEND, IN
Non-Bargaining Salary Ordinance
•Increase tied to CPI-W Index (same index used to calculate
cost of living increase for Social Security).
•Subject to change –expecting one more release of data
prior to October.
•If change occurs in the positive direction, each 0.1%
increase means:
•Approximately $34,600 additional cost to the budget overall.
•$10,600 to General Fund
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CITY OF SOUTH BEND, IN
Non-Bargaining Salary Ordinance Changes
•Police
•New Position: Crime Resource Specialist
•Cost offset by reduction in 3 non-bargaining positions
•Department of Community Investment
•Above Standard Raise:Assistant Director of Business Development
•Salary Cap: $68,390 →$75,327 (10.14%)
•Additional responsibility related to new RLF program
•New Positions: Business Development Specialist II (2 FTEs)
•Salary Cap:$65,000
•Cost offset by new RLF program
•Diversity & Inclusion / Human Rights
•New Position: Director of Human Rights
•Salary Cap: $74,508 5454
CITY OF SOUTH BEND, IN
Non-Bargaining Salary Ordinance Changes
•Title Changes / Reorganizations:
•Recreation Division Reorganization: 4 new titles in salary ordinance:
•Manager –Center
•Manager –Aquatics
•Manager –Athletics
•Manager –Youth Employment
•Reorganization of Code Enforcement into DCI:
•Director of Neighborhoods (formerly Director of Code Enforcement)
•Director of Code Enforcement Services (formerly Deputy Director of Code Enforcement)
•Reorganization of Division of Safety & Risk
•Manager of Employee Safety (formerly Director of Safety & Risk)5555
CITY OF SOUTH BEND, IN
Staffing Summary -Overall
Department 2016
Budget
2017
Budget
2018
Budget
2019
Budget
2020
Budget
2021
Proposed
Budget
Variance
2020-
2021
Explanation of Changes
Mayor's Office 7 7 7 8 10 12 2 +2 Violence Prevention Coordinators (transfer from VPA-Recreation)
Clerk's Office 5 5 5 5 5 5 -
Common Council 9 9 9 9 9 9 -
Admin & Finance 65 66 67 67 67 67 -
Diversity & Inclusion / Human
Rights 6 6 6 7 8 9 1 +1 Director of Human Rights
Legal 11 11 11 11 12 12 -
Public Works 267 254 264 267 269 269 -
Innovation & Technology 10 24 27 30 30 30 -
Police 294 287 291 288 288 283 (5)+1 Crime Resource Specialist, -1 Director of Civilian Services, -2 Records Specialists, -5 Sworn
Officers, +2 recruits
Fire 258 266 270 270 269 269 -
DCI 39 37 40 43 43 45 2 +2 Business Development Specialists
Venues Parks & Arts 106 112 114 114 114 103 (11)
-6 positions in Recreation (includes 2 transferred to Mayor’s Office), -1 Director of Experience
(2020 reorg), -1 Admin Asst in Palais, -1 Manager in Morris, -1 Financial Specialist in Century
Center (2020 reorg), -1 Financial Specialist in Parks Administration
Code Enforcement 24 29 30 32 34 34 -
Grand Total 1,101 1,113 1,141 1,151 1,158 1,147 (11)5656
CITY OF SOUTH BEND, IN
City Department
Organizational Charts
September 23, 2020
5757
CITY OF SOUTH BEND, IN
City-Wide Organizational Chart
Residents of South Bend
Common Council Mayor
Administration & Finance (City Controller)
Budget & Accounting
Payroll / Accounts Payable
Cash & Debt Management
Central Services
Purchasing
Human Resources (Director)
Talent Management
Benefits Management
Employee Relations
Employee Safety
Diversity & Inclusion (Diversity & Inclusion Officer)
Diversity & Inclusion Office
Human Rights Commission
Legal Department (Corporation Counsel)
Board & Department Support
Ordinances
Litigation
Public Works (Director)
Board of Public Works 1
Engineering
Solid Waste
Sustainability
Streets & Sewers
Water Works & Wastewater Utility
Innovation & Technology (Chief Innovation Officer)
Services
Infrastructure
Applications
Business Analytics
311 Call Center
Police Department (Chief)
Board of Public Safety 1
Operations
Patrol
Support
Fire Department (Chief)
Board of Public Safety 1
Operations
Services
Training
Fire Prevention
EMS
Community Investment (Executive Director)
Redevelopment Commission 2/ Redevelopment Authority 2
Business Development
Engagement & Economic Resources Planning
Neighborhoods
Neighborhood Development
Neighborhood Code Enforcement / NEAT Crew
Animal Resource Center
Building Inspections & Permitting
Venues, Parks & Arts (Executive Director)
Board of Park Commissioners 1
Park Maintenance
Community Programming & Recreational Experiences
Civic Center Board of Managers 3
Century Center
Morris Performing Arts Center & Palais
Royale
City Clerk
(1) Board Members include Mayoral Appointments
(2) Board Members include Mayoral and Council Appointments for Redevelopment Commission,
Mayoral Appointment for Redevelopment Authority
(3) Board Members include 5 mayoral appointees and 4 council appointees
5858
CITY OF SOUTH BEND, IN
Mayor’s Office Key
Existing Position, Standard Raise
Existing Position, Raise > 0.3%
New Position
Chief of Staff
Director of Communications
Director of Community Outreach
Executive Assistant and Director of Special Projects
Deputy Chief of Staff
Administrative Assistant Project Manager
Director of Community Initiatives
GVI Program Manager
Violence Prevention Coordinator* (2)
MAYOR’S OFFICE COMMUNITY INITIATIVES
*Note: 2 FTEs for Violence Prevention Coordinator positions were
transferred from the Recreation Division in VPA5959
CITY OF SOUTH BEND, IN
City Clerk’s Office Key
Existing Position, Standard Raise
Existing Position, Raise > 0.3%
New PositionCity Clerk
Chief Deputy
Clerk Deputy Clerk
Ordinance
Violations
Bureau Clerk
Executive
Assistant to the City Clerk
6060
CITY OF SOUTH BEND, IN
Administration &
Finance
City Controller
Deputy City Controller
Chief Administrative Officer –Central Services
Executive Assistant Radio Technicians (2.5)
Director of Facilities Management
Superintendent
Janitor/Laborer
Building Maintenance
Director of Equipment Services
Supervisor Mechanics (4)
Mechanics (20)
Parts Clerks (3)
Manager, Service Contracts & General Supplies
Director of Purchasing
Sr. Purchasing Agent (2)
Inventory Control Technician II
Director of Accounting & Budget
Senior Budget Analyst
Director of Treasury
Supervisor, Payroll
Payroll Specialist
Supervisor, AP Financial Specialist IV
Director of Finance, Wastewater
Director of Finance, Morris/Palais
Director of Finance, Water Works
Director of Finance, Public Safety
Director of Finance, VPA
Financial Specialist IV (2)
Director of Finance, DCI
Financial Specialist III
Financial Specialist IV
Director of Finance, Engineering & Public Works
Administrative Assistant I
Key
Existing Position, Standard Raise
Existing Position, Raise > 0.3%
New Position
6161
CITY OF SOUTH BEND, IN
Human Resources Key
Existing Position, Standard Raise
Existing Position, Raise > 0.3%
New Position
Director of Human Resources
Deputy Director of HR
Human Resources Generalist -Senior (Public Safety)
Human Resources Generalist/Benefits Coordinator Manager –Benefits Manager –Employee Safety*Administrative Assistant II
*Note: FTE for Manager –Employee Safety position was transferred from Safety & Risk Division within the
Department of Administration & Finance
6262
CITY OF SOUTH BEND, IN
Diversity & Inclusion
Key
Existing Position, Standard Raise
Existing Position, Raise > 0.3%
New Position
DIO
Director, Human Rights Commission
Manager -Housing
Administrative Assistant
Intake Officer/Investigator
Manager -Employment
Employment Investigator
PT Administrative Assistant
Manager, Inclusion Projects
Contract Compliance Coordinator
PT DI Fellow
6363
CITY OF SOUTH BEND, IN
Legal Department
Corporation Counsel
Assistant City Attorney Assistant City Attorney Assistant City Attorney Assistant City Attorney Assistant City Attorney Assistant City Attorney Assistant City Attorney Part Time City Attorney
Executive Assistant Administrative Assistants (2)
Key
Existing Position, Standard Raise
Existing Position, Raise > 0.3%
New Position
6464
CITY OF SOUTH BEND, IN
Public Works Director of Public Works
Deputy Director of Public Works
Director of Office of Sustainability
Program Director -AmeriCorps
Manager -Operations-AmeriCorps
Director of Streets & Sewers
Director of Financial Services
Administrative Assistant I
Administrative Assistant II
Manager -Streets
Superintendent V (33)
Superintendent IV
Superintendent III (2)
Manager -Sewer Operations
Superintendent V (13)
Superintendent V (11)
Superintendent V (11) (Concrete Team)
Superintendent V (1)
Superintendent III (5)
Manager -Traffic & Lighting
Superintendent V (9)
City Engineer
Director of CSO Project Management (1)
Assistant City Engineer (4)
Engineer II *Engineer I(5)
Permits ManagerPublic Construction Manager
Project Inspectors (4)
Director of Utilities
Assistant Director of Utilities
Director of Water Quality & Laboratory (6)
Director of Customer Service & Billing Office (19)
Manager –Customer Service
Manager –Billing and Customer AccountsManager -Operations (16)
Manager -Operations (12)
Manager -Pretreatment (1)
Director of Waste WaterMaintenance (15)
Manager -Environmental Compliance
Director of Distribution (32)
Manager-Distribution Services & Records
Manager –Meter Service
Manager –Service Line Repair
Manager -Operations (2)
Director of Utility Safety
Director of SCADA Information Systems (1)
Director of Solid Waste
Superintendent V (11)
Administrative Assistant
Superintendent V (8)
Secretary V
Executive Assistant (3)Director of Marketing
Key
Existing Position, Standard Raise
Existing Position, Raise > 2%
New Position
*Note: 1 additional Engineer FTE was added in Q1 2020 by consolidating 2 former part-time positions.
6565
CITY OF SOUTH BEND, IN
Innovation & Technology
Chief Innovation Officer
Director of Civic Innovation Director of Business Analytics
Manager, Business Analytics
Business Analyst
Business Analyst
Design Specialist
Director of 311 Customer Service
Supervisor -311 Customer Service
311 Customer Service Liaison II 311 Customer Service Liaison
311 Customer Service Liaison 311 Customer Service Liaison
311 Customer Service Liaison 311 Customer Service Liaison (PT)
Chief Technology Officer
Director of Infrastructure
Manager –Infrastructure
Specialist of Infrastructure
System Specialist III
Director of Applications
Manager -Data & GIS
Senior GIS Specialist
Manager of Applications
Applications Developer
Applications Developer
Applications Developer
Director of Services
Manager –Services
Specialist of Services
Operations Manager
Key
Existing Position, Standard Raise
Existing Position, Raise > 0.3%
New Position
6666
CITY OF SOUTH BEND, IN
Police Department Key
Existing Position, Standard Raise
Existing Position, Raise > 0.3%
New Position
Chief of Police
Patrol Division Chief (157)
Operations Division Chief (17)
Digital Communications & Multimedia Training Coordinator
SFU and SIO Captain
Strategic Intel Office Sergeant
Police Crime Intelligence Analyst (Social Media)
Police Crime Intelligence Analyst
Risk Management Captain
Training Bureau Lieutenant
Administrative Assistant I
Cadets
Support Division Chief (57 Sworn)
Director of Purchasing & Logistics
Preventative Maintenance Coordinator
Assistant Director of Civilian Services
Records Specialist (12) Public Access Coordinator
Data Entry Specialists (4 to 5)
Property/Evidence Custodian –Senior (2)
Crime Resource Specialist
Financial Specialist Senior Financial Specialist III Logistics Specialist
Investigative Bureau Captain
Supervisor –Crime Laboratory
Forensic Scientist / Firearm & Tool Mark Examiner
Forensic Scientist / Firearm & Tool Mark Examiner Trainee
Firearms IBIS/NIBIN Tech
Forensic Lab Tech Digital (Forensic) Lab Technician
Latent Fingerprint Examiner
Executive Assistant and Director of Special Projects
6767
CITY OF SOUTH BEND, IN
Fire Department Key
Existing Position, Standard Raise
Existing Position, Raise > 0.3%
New PositionFire Chief
Assistant Chief of Operations (195)Assistant Chief Fire Marshal (7)Assistant Chief of Services
Preventative Maintenance Coordinator Financial Specialist II
4 Accounting Clerk IV Administrative Assistant II
Financial Specialist III
Assistant Chief of EMS (43)
Community Paramedic
Community Paramedic
Assistant Chief of Training (1)
6868
CITY OF SOUTH BEND, IN
Department of
Community
Investment
Key
Existing Position, Standard Raise
Existing Position, Raise > 0.3%
New Position
Executive Director Community Investment
Director of Neighborhoods *
Director of Code Enforcement Services
Executive Administrative Assistant
Superintendent VI (3 NEAT)
Hearing Secretary Operations Analyst (Code)
3 Administrative Assistant I Financial Specialist III
Code Inspector -Senior
Code Inspectors(9 FT, 2 PT)
Code Inspector –Senior (RSVP)
Code Inspectors (2)
Manager, Animal Resource Center
Manager –Neighborhood Grants
Director of Neighborhood Development
Housing Counselor Administrative Assistant II
Property Inspector
Neighborhood Program Specialist
Director of Business Development
Assistant Director, Business Development
Manager -Business Development
Business Development Specialist
Business Development Specialist II (2)
Director of Engagement & Economic Empowerment
Economic Empowerment Specialist
Engagement Specialist
Director of Planning
Administrative Assistant II
2 Principal Planners and 1 Senior Planner
Manager -Property Development
Property Development Analyst
Zoning Administrator
Zoning Specialist
Historic Preservation Administrator and Specialist
Building Commissioner
Chief Building Inspector
Building Inspector (5)
Commercial Combination Inspector (2)
Asst Manager, Customer Service
Administrative Assistant I (3)
Deputy Building Commissioner Executive Assistant
Executive Assistant
Manager -Animal Resource Center
Assistant Manager
Animal Resource Officers (4)
Animal Resource Assistants (3)
*Note: Director of Neighborhoods position is a transfer from the former Department of Code Enforcement
(formerly the Director of Code Enforcement)
6969
CITY OF SOUTH BEND, IN
Venues Parks & Arts Key
Existing Position, Standard Raise
Existing Position, Raise > 0.3%
New Position
Executive DirectorVPA
Director of Facilities & Grounds
Manager -Project Construction Administrative Assistant I
Manager -Facilities (10)
Manager -Parks Grounds Manager (15)
Manager -Operations -Forester (8)
Manager -Facilities (1)
Manager -Parks Grounds Manager (2)
Superintendent III (4)
Head Custodian (TM)
Director of Community Programming
Manager –Center (Martin Luther King Center)
Program Coordinator (2)
Manager Center (Charles Black Center)
Program Coordinator (2)
Manager –Center (Pinhook)Manager –Center (Rum Village)
Manager –Youth Employment
Program Coordinator
Director of Recreational Experiences
Manager -Athletics Manager -Aquatics
Manager –Center (Howard Park)Manager –Center (O’Brien)
Manager –Special Events Manager –Marketing
Program Coordinator
Deputy Director of VPA
Director of Development -VPA (1)
Coordinator -Special Events (1)
Manager -Marketing (2.5)
General Manager -Venues
Director of Operations -Venues (8)
Director of Box Office & Event Services -Venues (4)
Director of Golf (5)
Manager –Marketing
Manager -Operations
Executive Assistant Manager -Office
*Note: All positions under “Director of Community Programming” and “Director of Recreational
Experiences” are reclassifications of previously existing positions in the Department of Recreation.
7070
Personnel Budget Summary
2017
Budget
12/31/17
Actual
2018
Budget
12/31/18
Actual
2019
Budget
12/31/19
Actual
2020
Budget
06/30/20
Actual
2021
Budget
Change
2020-2021 Notes
Full-Time Positions by Fund
101 - General Fund
Mayor's Office 7 7 7 7 8 7 8 8 8 0
Community Initiatives 0 0 0 0 0 0 2 2 4 2 (a)
311 Call Center 0 0 0 0 0 0 0 0 0 0
City Clerk 5 5 5 5 5 4 5 4 5 0
Common Council 9 9 9 9 9 9 9 9 9 0
Administration & Finance (Controller's Office)23 21 24 23 25 23 22 20 22 0
Human Resources 0 0 0 0 0 0 6 6 7 1 (b)
Diversity & Inclusion 0 0 0 0 0 0 3 3 3 0
Human Rights 4 4 3 2 3 3 3 3 4 1 (c)
Legal Dept 10 9 10 10 10 10 11 11 12 1 (d)
Engineering Dept 20 18 23 23 23 21 24 23 24 0
Office of Sustainability 0 0 0 0 1 1 1 1 1 0
AmeriCorps Grant Program 0 0 2 1 2 1 2 1 2 0
Police Dept 244 242 248 240 243 225 235 221 227 -8 (e),(f),(g)
Police Crime Lab 0 0 0 0 0 0 7 7 7 0
Fire Dept 180 186 184 169 175 174 219 213 216 -3 (h)
EMS 0 0 0 0 0 0 4 4 4 0
Morris Performing Arts Center 7 6 8 7 8 8 9 8 10 1 (i),(j),(k)
Palais Royale Ballroom 3 3 3 3 3 3 2 2 0 -2 (j),(l)
Subtotal 512 510 526 499 515 489 572 546 565 -7
201 - Parks & Recreation
Administration 6 6 6 6 7 7 7 7 6 -1 (m)
Maintenance 48 48 47 44 46 47 46 48 46 0
Golf Courses 8 7 8 7 8 8 8 8 8 0
Recreation 21 20 21 21 22 23 23 23 17 -6 (a),(n)
Potawatomi Zoo 1 1 1 0 0 0 0 0 0 0
Graffiti Removal 1 1 1 1 0 0 0 0 0 0
Marketing & Events 10 10 11 10 11 9 11 9 9 -2 (i),(o)
Subtotal 95 93 95 89 94 94 95 95 86 -9
202 - Motor Vehicle Highway
Streets / Traffic & Lighting 51 48 51 49 51 49 52 49 52 0
Curb & Sidewalk Program 5 5 5 5 8 7 8 8 8 0
Subtotal 56 53 56 54 59 56 60 57 60 0
203 - Recreation Nonreverting
Recreation 1 1 1 1 0 0 0 0 0 0
211 - DCI Administration
Department of Community Investment (DCI)23 22 25 24 28 28 28 24 30 2 (p)
219 - Unsafe Building
NEAT Crew 4 4 4 4 4 4 0 0 0 0
221 - Landlord Registration Fund
Rental Unit Inspection 0 0 0 0 0 0 4 3 4 0
222 - Central Services
Equipment Services 32 31 31 27 31 27 31 27 31 0
Building Maintenance 3 4 3 3 3 3 3 3 3 0
Central Stores 1 1 3 3 3 3 0 0 0 0
Print Shop 1 1 1 1 1 0 0 0 0 0
Radio Shop 3 3 3 3 3 3 3 3 3 0
Office of Sustainability 1 1 1 1 0 0 0 0 0 0
Facilities Management 1 0 1 1 1 1 1 1 1 0
Subtotal 42 41 43 39 42 37 38 34 38 0
226 - Liability Insurance
Safety & Risk 2 2 2 2 2 2 1 1 0 -1 (b)
Liability Insurance 1 1 1 1 1 0 1 0 0 -1 (d)
Subtotal 3 3 3 3 3 2 2 1 0 -2
230 - Code Enforcement Fund
Neighborhood Code Enforce.0 0 0 0 0 0 17 17 17 0
NEAT Crew 0 0 0 0 0 0 4 4 4 0
Animal Resource Center 0 0 0 0 0 0 9 9 9 0
Subtotal 0 0 0 0 0 0 30 30 30 0
7171
Personnel Budget Summary
2017
Budget
12/31/17
Actual
2018
Budget
12/31/18
Actual
2019
Budget
12/31/19
Actual
2020
Budget
06/30/20
Actual
2021
Budget
Change
2020-2021 Notes
Full-Time Positions by Fund Continued
249 - Public Safety LOIT
Police Department 43 43 43 43 45 45 46 46 49 3 (g)
Fire Department 35 35 35 35 45 45 46 44 49 3 (h)
Subtotal 78 78 78 78 90 90 92 90 98 6
258 - Human Rights Federal
EEOC 0 0 1 1 1 1 1 1 1 0
HUD 1 1 1 1 1 1 1 1 1 0
Subtotal 1 1 2 2 2 2 2 2 2 0
279 - IT / Innovation / 311 Call Center
311 Call Center 6 6 7 7 7 7 7 7 7 0
Information Technology 18 17 20 20 23 21 23 22 23 0
Subtotal 24 23 27 27 30 28 30 29 30 0
288 - Emergency Medical Services
EMS 51 51 51 58 51 46 0 0 0 0
600 - Consolidated Building Dept.
Neighborhood Code Enforce.16 17 16 16 17 16 0 0 0 0
Animal Resource Center 8 8 8 8 9 9 0 0 0 0
Rental Unit Inspection 0 0 2 2 2 2 0 0 0 0
Building Department 14 14 15 15 15 13 15 15 15 0
Subtotal 38 39 41 41 43 40 15 15 15 0
610 - Solid Waste
Solid Waste 26 23 24 22 24 23 24 24 24 0
620 - Water Works O&M
Water Works 68 66 67 63 67 63 67 66 67 0
640 - Sewer Insurance
Sewer Repair 2 2 2 2 2 2 2 2 2 0
641 - Sewage Works O&M
Sewer Department 35 36 35 35 35 35 35 33 35 0
Concrete Crew 4 3 3 2 4 4 4 3 4 0
Wastewater Department 44 44 44 42 44 43 44 44 44 0
Organic Resources 6 6 6 6 6 6 6 6 6 0
Subtotal 89 89 88 85 89 88 89 86 89 0
670 - Century Center
Century Center 0 0 8 8 8 6 8 7 7 -1 (q)
Total Full-Time Positions by Fund 1,113 1,099 1,141 1,099 1,151 1,098 1,158 1,111 1,147 -11
Full-Time Positions by Activity
General Government
Mayor's Office 7 7 7 7 8 7 8 8 8 0
Community Initiatives 0 0 0 0 0 0 2 2 4 2 (a)
City Clerk 5 5 5 5 5 4 5 4 5 0
Common Council 9 9 9 9 9 9 9 9 9 0
Administration & Finance (Controller's Office)16 14 17 16 17 17 22 20 22 0
Human Resources 6 6 6 6 6 6 6 6 7 1 (b)
Diversity & Inclusion 1 1 1 1 2 0 3 3 3 0
Legal Dept 11 10 11 11 11 10 12 11 12 0
Safety & Risk 2 2 2 2 2 2 1 1 0 -1 (b)
Subtotal 57 54 58 57 60 55 68 64 70 2
Code Enforcement / Animal Resource Center 28 29 30 30 32 31 34 33 34 0
Dept. of Community Investment 23 22 25 24 28 28 28 24 30 2 (p)
7272
Personnel Budget Summary
2017
Budget
12/31/17
Actual
2018
Budget
12/31/18
Actual
2019
Budget
12/31/19
Actual
2020
Budget
06/30/20
Actual
2021
Budget
Change
2020-2021 Notes
Full-Time Positions by Activity Continued
Venues, Parks & Arts
Parks & Recreation 96 94 96 90 94 94 95 95 86 -9 (a),(i),(m),(n),o)
Morris Performing Arts Center & Palais Royale 10 9 11 10 11 11 11 10 10 -1 (i),(j),(k),(l)
Century Center 0 0 8 8 8 6 8 7 7 -1 (q)
Subtotal 106 103 115 108 113 111 114 112 103 -11
Public Safety
Police Department 287 285 291 283 288 270 288 274 283 -5 (e),(f)
Fire Department 266 272 270 262 271 265 269 261 269 0
Subtotal 553 557 561 545 559 535 557 535 552 -5
Public Works
Engineering Dept 20 18 23 23 23 21 24 23 24 0
Office of Sustainability 1 1 1 1 1 1 1 1 1 0
AmeriCorps Grant Program 0 0 2 1 2 1 2 1 2 0
Streets & Sewers 97 94 96 93 100 97 101 95 101 0
Solid Waste 26 23 24 22 24 23 24 24 24 0
Wastewater Department 44 44 44 42 44 43 44 44 44 0
Organic Resources 6 6 6 6 6 6 6 6 6 0
Water Works 68 66 67 63 67 63 67 66 67 0
Subtotal 262 252 263 251 267 255 269 260 269 0
Innovation & Technology / 311 Call Center 24 23 27 27 30 28 30 29 30 0
Central Services 41 40 42 38 42 37 38 34 38 0
Building Department 14 14 15 15 15 13 15 15 15 0
Human Rights 5 5 5 4 5 5 5 5 6 1 (c)
Total Full-Time Positions by Activity 1,113 1,099 1,141 1,099 1,151 1,098 1,158 1,111 1,147 -11
Notes: Changes from 2020 to 2021
(a) Transfer 2 Positions – Supervisor - Assistant Program – from Parks & Recreation Fund (#201) to General Fund (#101) and change to Violence Prevention Coordinator II
(b) Transfer 1 Position – Director of Safety & Risk – from Liability Insurance Fund (#226) to General Fund (#101) and change to Manager - Employee Safety
(c) +1 New Position – Director of Human Rights : manage staff in the identification, investigation, mediation, and adjudication of human rights discrimination claims in housing, employment, public
accommodations, and education
(d) Transfer 1 Position – Paralegal – from Liability Insurance Fund (#226) to Legal Department budget in the General Fund (#101)
(e) –8 Positions – eliminate two Records Specialists | eliminate five 1st Class Patrolmen | eliminate one Director of Civilian Services
(f) +3 Positions – one Crime Resource Specialist and two Police Recruits
(g) Transfer 3 Positions – 1st Class Patrolmen – from General Fund (#101) to Public Safety LOIT Fund (#249)
(h) Transfer 3 Positions – 1st Class Firefighters – from General Fund (#101) to Public Safety LOIT Fund (#249)
(i) Transfer 1 Position – Manager - Marketing – from Parks & Recreation Fund (#201) Experience Division to Morris PAC budget in the General Fund (#101)
(j) Transfer 1 Position – Manager - Assistant Facility Operations – from Palais Royale to Morris PAC
(k) –1 Position – Morris PAC: eliminate one Manager I - Assistant Box Office
(l) –1 Position – Palais Royale: eliminate one Administrative Assistant I
(m) –1 Position – VPA Administration: eliminate one Financial Specialist II
(n) –4 Positions – Recreation Division: eliminate one Supervisor - Fitness | one Supervisor - Admin Assistant | one Naturalist | one Program Coordinator
(o) –1 Position – eliminate one Director of Experience (VPA)
(p) +2 New Positions – Business Development Specialist II – positions would be fully reimbursed through administrative funds granted by the EDA in association with the new $7M Revolving Loan
Fund (RLF) Grant. Positions would be managed by Assistant Director of Business Development (new title) and would serve to execute on needs of the $14M Revolving Loan Funds managed in
the Department of Community Investment. Duties could include promotion of the RLF, application processing, applicant contact and customer assistance, credit analysis, loan execution and
modification, bi-annual RLF reporting and more. The position would be a rough equivalent to a credit analyst and/or loan officer in a commercial bank.
(q) –1 Position – eliminate one Financial Specialist Senior
7373
Mayor's Office
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles by Division Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Mayor's Office
Elected Official
Mayor 1 1 1 1 1 1 1 1 1 1 1
Non-Bargaining
Administrative Assistant II 1 1 1 1 1 1 1 1 1 1 1
Chief of Staff to Mayor 1 1 1 1 1 1 1 1 1 1 1
Deputy Chief of Staff to Mayor 1 1 1 1 1 1 1 1 1 1 1
Director of Communications 1 1 1 -1 1 1 1 1 1 1
Director of Community Outreach 1 1 1 1 1 1 1 1 1 1 1
Exec Assistant & Director of Special Projects 1 1 1 1 1 1 1 1 1 1 1
Project Manager (1)--1 1 1 1 1 1 1 1 1
Total Mayor's Office 7 7 8 7 8 8 8 8 8 8 8
Community Initiatives (2)
Non-Bargaining
Director of Community Initiatives ----1 1 1 1 1 1 1
GVI Program Manager ----1 1 1 1 1 1 1
Violence Prevention Coordinator II (3)------2 2 2 2 2
Total Community Initiatives ----2 2 4 4 4 4 4
Total Full-Time Positions 7 7 8 7 10 10 12 12 12 12 12
Explain Significant Staffing Changes Below:
City Clerk
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Elected Official
City Clerk 1 1 1 1 1 1 1 1 1 1 1
Non-Bargaining
1 1 1 1 1 1 1 1 1 1 1
1 1 1 -1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1 1
Executive Assistant
Chief Deputy City Clerk
Deputy City Clerk
Ordinance Violations Bureau Clerk 1 1 1 1 1 -1 1 1 1 1
Total Full-Time Positions 5 5 5 4 5 4 5 5 5 5 5
Common Council
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Elected Officials
1st District Council Member 1 1 1 1 1 1 1 1 1 1 1
2nd District Council Member 1 1 1 1 1 1 1 1 1 1 1
3rd District Council Member 1 1 1 1 1 1 1 1 1 1 1
4th District Council Member 1 1 1 1 1 1 1 1 1 1 1
5th District Council Member 1 1 1 1 1 1 1 1 1 1 1
6th District Council Member 1 1 1 1 1 1 1 1 1 1 1
Council Member at Large 3 3 3 3 3 3 3 3 3 3 3
Total Full-Time Positions 9 9 9 9 9 9 9 9 9 9 9
Department of Administration & Finance
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles by Division Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Controller's Office
Non-Bargaining
Accounting Assistant (Payroll) (2)1 1 1 1 -------
Administrative Assistant I 1 1 1 1 1 1 1 1 1 1 1
Budget Analyst - Senior 1 1 1 1 1 1 1 1 1 1 1
City Controller 1 1 1 1 1 1 1 1 1 1 1
Deputy Controller 1 1 1 1 1 1 1 1 1 1 1
Dir. of Finance - Code Enforcement & Engineering 1 1 1 1 1 1 1 1 1 1 1
Staffing Summary (Full-Time Positions Only)
(1) 2019: Add 1 New Position – The Project Manager is a project implementation aide to the Deputy Chief of Staff and Chief of Staff. Responsibilities include planning, coordination and execution of
short and medium-term projects in the areas of policy research and development, intergovernmental affairs, and interdepartmental coordination. Project Manager also engages internal and external
stakeholders to advance Mayoral initiatives. Duties will evolve to meet changing needs of the office and community.
(2) 2020: NEW DIVISION – Add 2 New Positions to centralize the Administration's efforts to respond to the most pressing issues facing the community.
(3) 2021: Transfer 2 Positions – from VPA Recreation Division – Supervisor - Assistant Program changed to Violence Prevention Coordinator II.
7474
Staffing Summary (Full-Time Positions Only)
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles by Division Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Dir. of Finance - DCI 1 1 1 1 1 1 1 1 1 1 1
Dir. of Finance - Morris/Palais (VPA)1 1 1 1 1 1 1 1 1 1 1
Dir. of Finance - Parks (VPA)1 -1 1 1 1 1 1 1 1 1
Dir. of Finance - Public Safety 1 1 1 1 1 1 1 1 1 1 1
Dir. of Finance - Wastewater 1 1 1 1 1 1 1 1 1 1 1
Dir. of Finance - Water Works 1 1 1 1 1 1 1 1 1 1 1
Director of Accounting and Budget 1 1 1 1 1 1 1 1 1 1 1
Director of Purchasing 1 1 1 1 1 1 1 1 1 1 1
Director of Treasury 1 1 1 1 1 1 1 1 1 1 1
Financial Specialist IV (2)----3 2 3 3 3 3 3
Grants Administrator (2)1 1 1 1 -------
Inventory Control Technician II 1 1 1 1 1 1 1 1 1 1 1
Senior Purchasing Agent 1 1 1 1 2 2 2 2 2 2 2
Supervisor - Accounts Payable 1 1 1 1 1 1 1 1 1 1 1
Supervisor - Payroll 1 1 1 1 1 -1 1 1 1 1
Total Controller's Office 20 19 20 20 22 20 22 22 22 22 22
Safety & Risk Management
Non-Bargaining
Director of Safety & Risk (3)1 1 1 1 1 ------
Workers' Compensation Specialist (2)1 1 1 1 -1 -----
Total Safety & Risk Management 2 2 2 2 1 1 -----
Central Services - Equipment Services
Non-Bargaining
Chief Administration Officer 1 1 1 1 1 1 1 1 1 1 1
Director of Equipment Services 1 1 1 1 1 1 1 1 1 1 1
Executive Assistant ----1 1 1 1 1 1 1
Financial Specialist Senior 1 1 1 1 -------
Manager - Service Contracts & General Supplies 1 1 1 1 1 1 1 1 1 1 1
Supervisor - Maintenance Mechanic 4 4 4 3 4 4 4 4 4 4 4
Subtotal 8 8 8 7 8 8 8 8 8 8 8
Bargaining
Machinist V 2 2 2 1 2 1 2 2 2 2 2
Mechanic IV 6 6 6 7 6 7 6 6 6 6 6
Mechanic V 12 8 12 8 12 7 12 12 12 12 12
Parts Clerk I 1 1 1 1 1 1 1 1 1 1 1
Parts Clerk II 2 2 2 2 2 2 2 2 2 2 2
Mechanic III ---1 -1 -----
Subtotal 23 19 23 20 23 19 23 23 23 23 23
Total Equipment Services 31 27 31 27 31 27 31 31 31 31 31
Central Services - Building Maintenance
Non-Bargaining
Superintendent III 1 1 -1 -1 1 1 1 1 1
Superintendent IV --1 -1 ------
Subtotal 1 1 1 1 1 1 1 1 1 1 1
Bargaining
Building Maintenance 1 1 1 1 1 1 1 1 1 1 1
Janitor/General Laborer 1 1 1 1 1 1 1 1 1 1 1
Subtotal 2 2 2 2 2 2 2 2 2 2 2
Total Building Maintenance 3 3 3 3 3 3 3 3 3 3 3
Central Services - Print Shop (1)
Non-Bargaining
Print Shop Technician 1 1 1 --------
Total Print Shop 1 1 1 --------
Central Services - Radio Shop
Non-Bargaining
Director of Communications & Radio 1 1 1 2 1 1 1 1 1 1 1
Radio Equipment Installation Technician --1 1 1 1 1 1 1 1 1
Radio Technician I 1 1 ---------
Radio Technician III 1 1 1 -1 1 1 1 1 1 1
Total Radio Shop 3 3 3 3 3 3 3 3 3 3 3
7575
Staffing Summary (Full-Time Positions Only)
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles by Division Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Central Services - Facilities Management
Non-Bargaining
Director of Facilities Management 1 1 1 1 1 1 1 1 1 1 1
Total Facilities Management 1 1 1 1 1 1 1 1 1 1 1
Total Full-Time Positions 61 56 61 56 61 55 60 60 60 60 60
Explain Significant Staffing Changes Below:
Human Capital & Inclusion
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles by Division Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Human Resources
Non-Bargaining
Administrative Assistant II 1 1 1 1 1 1 1 1 1 1 1
Deputy Director of Human Resources 1 1 1 1 1 1 1 1 1 1 1
Director of Human Resources 1 1 1 1 1 1 1 1 1 1 1
HR Generalist - Senior (Public Safety Focus)1 1 1 1 1 1 1 1 1 1 1
HR Generalist/Benefits Coordinator 1 1 1 1 1 1 1 1 1 1 1
Manager - Benefits 1 1 1 1 1 1 1 1 1 1 1
Manager - Employee Safety (3)------1 1 1 1 1
Total Human Resources 6 6 6 6 6 6 7 7 7 7 7
Diversity & Inclusion
Non-Bargaining
Contract Compliance Administrator (2)----1 1 1 1 1 1 1
Diversity Compliance/Inclusion Officer 1 1 1 -1 1 1 1 1 1 1
Manager - Inclusion Project (1)--1 -1 1 1 1 1 1 1
Total Diversity & Inclusion 1 1 2 -3 3 3 3 3 3 3
Human Rights
Non-Bargaining
Administrative Assistant I 1 1 1 1 1 1 1 1 1 1 1
Director - Human Rights (4)1 -1 ---1 1 1 1 1
Investigator II ---2 -2 -----
Investigator V 1 1 1 -2 -2 2 2 2 2
Manager - Employment (EEOC)1 1 1 1 1 1 1 1 1 1 1
Manager - Housing (HUD)1 1 1 1 1 1 1 1 1 1 1
Total Human Rights 5 4 5 5 5 5 6 6 6 6 6
Total Full-Time Positions 12 11 13 11 14 14 16 16 16 16 16
Explain Significant Staffing Changes Below:
Legal Department
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Non-Bargaining
Administrative Assistant I 2 2 2 2 2 2 2 2 2 2 2
Assistant City Attorney (1)6 6 6 6 7 7 7 7 7 7 7
Corporation Counsel 1 1 1 1 1 1 1 1 1 1 1
Executive Assistant 1 1 1 1 1 1 1 1 1 1 1
Paralegal (2)1 1 1 -1 -1 1 1 1 1
Total Full-Time Positions 11 11 11 10 12 11 12 12 12 12 12
Explain Significant Staffing Changes Below:
(1) 2020: Reduce 1 Position – Print Shop division discontinued, printing outsourced.
(2) 2020: Transfer 3 Positions
• Grants Administrator changed to Financial Specialist IV
• Accounting Assistant (Payroll) changed to Financial Specialist IV
• Worker's Compensation Specialist – from Safety & Risk to the Controller's Office and change to Financial Specialist IV
(3) 2021: Transfer 1 Position – Director of Safety & Risk – from Safety & Risk to Human Resources and change to Manager - Employee Safety .
(1) 2019: Add 1 New Position – Manager - Inclusion Project : to assist with the administration of the recommendations from the Disparity Study.
(2) 2020: Add 1 New Position – Contract Compliance Administrator : performs professional and analytical duties necessary to ensure contractor pre bid support and post award compliance with the City
of South Bend Inclusive Procurement and Contracting Program.
(3) 2021: Transfer 1 Position – Director of Safety & Risk – from Safety & Risk (Dept of Administration & Finance) to Human Resources and change to Manager - Employee Safety .
(4) 2021: Add 1 New Position – Director - Human Rights – reinstate this position to assist the Human Rights Division.
(1) 2020: Add 1 Position – additional Assistant City Attorney to assist with:
• Board of Public Safety: Address trainings, policies, and procedures
• Office of Diversity and Inclusion: Support Diversity Initiatives, including implementation of Disparity Study results
• Area Plan Commission: Review and support of policies and procedures affecting zoning and land in South Bend
(2) 2020: Title Change – change one Administrative Assistant I to Paralegal
7676
Staffing Summary (Full-Time Positions Only)
Department of Public Works
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles by Division Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Engineering
Non-Bargaining
Administrative Assistant I 1 1 1 1 1 1 1 1 1 1 1
Administrative Assistant II 1 1 1 1 1 1 1 1 1 1 1
Assistant City Engineer 3 3 3 3 3 3 3 3 3 3 3
City Engineer 1 1 1 1 1 1 1 1 1 1 1
Deputy Director of Public Works 1 1 1 -1 1 1 1 1 1 1
Director of Assets and Information Systems 1 1 ---------
Director of CSO Project Management 1 1 1 -1 -1 1 1 1 1
Director of Marketing - Public Works (1)--1 1 1 1 1 1 1 1 1
Director of Public Works 1 1 1 1 1 1 1 1 1 1 1
Director of Redevelopment Engineering (100% TIF funded)1 1 1 1 1 1 1 1 1 1 1
Engineer I 4 4 4 4 4 4 4 4 4 4 4
Engineer I (80% TIF funded)1 1 1 1 1 1 1 1 1 1 1
Engineer II ----1 1 1 1 1 1 1
Exec Assistant & Director of Special Projects 1 1 1 1 1 1 1 1 1 1 1
Manager - Permits 1 1 1 1 1 1 1 1 1 1 1
Manager - Public Construction 1 1 1 1 1 1 1 1 1 1 1
Project Inspector (2)3 3 4 4 4 4 4 4 4 4 4
Public Information Officer (1)1 1 ---------
Total Engineering 23 23 23 21 24 23 24 24 24 24 24
Office of Sustainability
Non-Bargaining
Director of Office of Sustainability 1 1 1 1 1 1 1 1 1 1 1
Total Office of Sustainability 1 1 1 1 1 1 1 1 1 1 1
AmeriCorps Grant Program
Non-Bargaining
Manager Operations - AmeriCorps 1 -1 -1 -1 1 1 1 1
Program Director - AmeriCorps 1 1 1 1 1 1 1 1 1 1 1
Total AmeriCorps Grant Program 2 1 2 1 2 1 2 2 2 2 2
Streets
Non-Bargaining
Director of Financial Services 1 1 1 1 1 1 1 1 1 1 1
Director of Streets & Sewers 1 1 1 1 1 1 1 1 1 1 1
Manager - Streets 1 1 1 1 1 1 1 1 1 1 1
Manager - Traffic & Lighting 1 1 1 1 1 1 1 1 1 1 1
Superintendent III 2 2 2 2 2 2 2 2 2 2 2
Superintendent IV 1 1 1 1 1 1 1 1 1 1 1
Superintendent V 1 1 1 2 2 2 2 2 2 2 2
Subtotal 8 8 8 9 9 9 9 9 9 9 9
Bargaining
Streets Work Group
Equipment Operator I 1 1 ---------
Equipment Operator II 14 13 15 17 15 15 15 15 15 15 15
Equipment Operator III 1 1 1 1 1 1 1 1 1 1 1
General Laborer 1 1 1 1 1 1 1 1 1 1 1
Heavy Equipment Operator I 1 1 1 5 1 5 1 1 1 1 1
Heavy Equipment Operator II 11 10 11 5 11 6 11 11 11 11 11
Job Leader 4 4 4 3 4 3 4 4 4 4 4
Traffic & Lighting Work Group
Operations Tech Job Leader 1 1 1 1 1 1 1 1 1 1 1
Operations Technicians 3 3 3 2 3 3 3 3 3 3 3
Sign Artist Job Leader 1 1 1 1 1 1 1 1 1 1 1
Signal Tech Job Leader 1 1 1 -1 -1 1 1 1 1
Signal Technician I 1 1 1 2 -2 1 1 1 1 1
Signal Technician II 3 3 3 2 4 2 3 3 3 3 3
Subtotal 43 41 43 40 43 40 43 43 43 43 43
Total Streets 51 49 51 49 52 49 52 52 52 52 52
Curb & Sidewalk
Non-Bargaining
Superintendent V 1 1 1 1 1 1 1 1 1 1 1
Bargaining
Concrete Finisher (3)3 3 6 5 6 6 6 6 6 6 6
Job Leader 1 1 1 1 1 1 1 1 1 1 1
Subtotal 4 4 7 6 7 7 7 7 7 7 7
Total Curb & Sidewalk 5 5 8 7 8 8 8 8 8 8 8
7777
Staffing Summary (Full-Time Positions Only)
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles by Division Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Sewers
Non-Bargaining
Administrative Assistant I 1 1 1 1 1 1 1 1 1 1 1
Administrative Assistant II 1 1 1 1 1 1 1 1 1 1 1
Manager - Sewer Operations 1 1 1 1 1 1 1 1 1 1 1
Superintendent III 1 1 1 1 1 1 1 1 1 1 1
Superintendent V 2 2 2 2 2 2 2 2 2 2 2
Subtotal 6 6 6 6 6 6 6 6 6 6 6
Bargaining
Equipment Operator II 5 5 5 6 5 5 5 5 5 5 5
Equipment Operator III 9 9 9 9 9 9 9 9 9 9 9
Heavy Equipment Operator I 10 10 10 9 10 8 10 10 10 10 10
Job Leader 5 5 5 5 5 5 5 5 5 5 5
Subtotal 29 29 29 29 29 27 29 29 29 29 29
Total Sewers 35 35 35 35 35 33 35 35 35 35 35
Sewer Repair Insurance
Non-Bargaining
Superintendent V 1 1 1 1 1 1 1 1 1 1 1
Bargaining
Job Leader 1 1 1 1 1 1 1 1 1 1 1
Total Sewer Repair Insurance 2 2 2 2 2 2 2 2 2 2 2
Concrete Crew
Bargaining
Concrete Finisher 3 2 3 3 3 2 3 3 3 3 3
Job Leader --1 1 1 1 1 1 1 1 1
Total Concrete Crew 3 2 4 4 4 3 4 4 4 4 4
Solid Waste
Non-Bargaining
Administrative Assistant I 1 1 1 1 1 1 1 1 1 1 1
Director of Solid Waste 1 1 1 1 1 1 1 1 1 1 1
Secretary V 1 1 1 1 1 1 1 1 1 1 1
Superintendent V - Route Manager 2 2 2 2 2 2 2 2 2 2 2
Subtotal 5 5 5 5 5 5 5 5 5 5 5
Bargaining
Driver 15 13 15 14 15 15 17 17 17 17 17
Job Leader 2 2 2 2 2 2 2 2 2 2 2
Picker I 2 2 2 2 2 2 -----
Subtotal 19 17 19 18 19 19 19 19 19 19 19
Total Solid Waste 24 22 24 23 24 24 24 24 24 24 24
Water Works
Non-Bargaining
Assistant Director of Utilities 1 1 1 1 1 1 1 1 1 1 1
Assistant Manager - Customer Service 1 1 1 1 1 1 1 1 1 1 1
Director of Customer Service & Billing Office 1 -1 1 1 1 1 1 1 1 1
Director of Distribution 1 1 1 -1 1 1 1 1 1 1
Distribution Records Drafter (4)1 1 1 --------
Engineering Aide IV 1 1 1 1 1 1 1 1 1 1 1
Financial Specialist III 1 1 1 1 1 1 1 1 1 1 1
Financial Specialist IV 3 2 3 3 3 3 3 3 3 3 3
Financial Specialist Senior 1 --1 -------
Locator 1 1 1 1 1 1 1 1 1 1 1
Manager - Billing and Customer Accounts --1 -1 1 1 1 1 1 1
Manager - Customer Service 1 -1 1 1 1 1 1 1 1 1
Manager - Distribution Services and Records (4)----1 -1 1 1 1 1
Manager - Maintenance 2 2 2 2 2 3 2 2 2 2 2
Manager - Meter Service --1 -1 1 1 1 1 1 1
Manager - Operations Treatment 1 1 1 2 1 1 1 1 1 1 1
Manager - Service Line Repair --1 1 1 1 1 1 1 1 1
Quality Assurance Distribution Technician 1 1 1 1 1 1 1 1 1 1 1
Superintendent V 2 2 ---------
Supervisor - Operations 2 2 2 2 2 2 2 2 2 2 2
System Specialist III 1 1 1 1 1 1 1 1 1 1 1
Utilities System Specialist 1 1 1 1 1 1 1 1 1 1 1
Water Quality Specialist 1 1 1 1 1 1 1 1 1 1 1
Subtotal 24 20 24 22 24 24 24 24 24 24 24
7878
Staffing Summary (Full-Time Positions Only)
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles by Division Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Bargaining
Auditor I 2 2 1 2 1 2 2 2 2 2 2
Auditor II --2 -2 ------
Customer Service & Billing 5 5 4 5 4 5 5 5 5 5 5
Data Processor 3 3 3 3 3 3 3 3 3 3 3
Field Repairman/Inspector I 2 2 2 2 2 2 2 2 2 2 2
Field Repairman/Inspector II 1 1 1 1 1 1 1 1 1 1 1
Field Repairman/Inspector III 1 1 1 1 1 1 1 1 1 1 1
Group Leader-Meter Reading 1 1 1 1 1 1 1 1 1 1 1
Heavy Equipment Operator I 3 3 ---1 -----
Heavy Equipment Operator II 1 1 4 3 4 3 7 7 7 7 7
Job Leader 5 5 5 5 5 5 5 5 5 5 5
Machinist 1 1 1 1 1 1 1 1 1 1 1
Maintenance Tech Helper ---1 -2 -----
Maintenance Tech I 4 4 3 4 3 3 3 3 3 3 3
Maintenance Tech II 3 3 4 2 4 2 4 4 4 4 4
Meter Serviceman IV 8 8 8 7 8 8 8 8 8 8 8
Operator I 3 3 3 3 3 2 -----
Subtotal 43 43 43 41 43 42 43 43 43 43 43
Total Water Works 67 63 67 63 67 66 67 67 67 67 67
Wastewater
Non-Bargaining
Administrative Assistant I 1 1 1 1 1 1 1 1 1 1 1
Asst Director of SCADA Information Systems 1 1 1 1 1 1 1 1 1 1 1
Chemist 3 3 3 3 3 3 3 3 3 3 3
Chemist Lead 1 1 1 1 1 1 1 1 1 1 1
Director of CSO Project Management ---1 -1 -----
Director of SCADA Information Systems 1 1 1 1 1 1 1 1 1 1 1
Director of Utilities 1 1 1 1 1 1 1 1 1 1 1
Director of Utility Safety 1 1 1 1 1 1 1 1 1 1 1
Director of Wastewater Maintenance 1 1 1 1 1 1 1 1 1 1 1
Director of Water Quality & Lab 1 1 1 1 1 1 1 1 1 1 1
Industrial Pretreatment Specialist I 1 1 1 1 1 1 1 1 1 1 1
Manager - Environmental Compliance 1 1 1 1 1 1 1 1 1 1 1
Manager - Industrial Pretreatment 1 1 1 1 1 1 1 1 1 1 1
Manager - Maintenance 1 1 1 1 1 1 1 1 1 1 1
Manager - Operations 2 2 2 2 2 2 2 2 2 2 2
Manager - Utility Purchasing & Storeroom 1 1 1 1 1 1 1 1 1 1 1
SCADA Instrument Specialist 1 -1 1 1 1 1 1 1 1 1
Superintendent V 1 1 1 1 1 1 1 1 1 1 1
Subtotal 20 19 20 21 20 21 20 20 20 20 20
Bargaining
CSO Rep II 2 2 2 2 2 2 2 2 2 2 2
General Laborer 1 1 1 1 1 1 1 1 1 1 1
Lift Station Rep. II 2 2 2 2 2 2 2 2 2 2 2
Maintenance Electrician V 1 1 1 1 1 1 1 1 1 1 1
Maintenance Lead 1 1 1 1 1 1 1 1 1 1 1
Maintenance Repair IV 4 3 4 3 4 4 4 4 4 4 4
Operator - General 3 3 6 6 5 6 5 5 5 5 5
Operator - Lead 2 2 2 2 2 2 2 2 2 2 2
Operator - Senior 6 6 3 2 4 2 4 4 4 4 4
Sanitation Operator 2 2 2 2 2 2 2 2 2 2 2
Subtotal 24 23 24 22 24 23 24 24 24 24 24
Total Wastewater 44 42 44 43 44 44 44 44 44 44 44
Organic Resources
Non-Bargaining
Supervisor-Operations 1 1 1 1 1 1 1 1 1 1 1
Administrative Assistant I 1 1 1 1 1 1 1 1 1 1 1
Bargaining
Heavy Equipment Operator II 4 4 4 4 4 4 4 4 4 4 4
Total Organic Resources 6 6 6 6 6 6 6 6 6 6 6
Total Full-Time Positions 263 251 267 255 269 260 269 269 269 269 269
Explain Significant Staffing Changes Below:
(1) 2019: Title Change – Public Works Public Information Officer changed to Director of Marketing-Public Works
(2) 2019: Add 1 Position – additional Project Inspector to specifically work on the many Venues, Parks & Arts capital projects
(3) 2019: Add 3 Positions – additional concrete crew members to enable the department to complete approximately 20% more curb and sidewalk rehabilitation
(4) 2020: Title Change – Distribution Records Drafter changed to Manager-Distribution Services and Records
7979
Staffing Summary (Full-Time Positions Only)
Police Department
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles by Division Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Non-Bargaining
Police Dept Admin
Administrative Assistant I 2 2 2 2 2 2 2 2 2 2 2
Alarm Specialist 1 1 ---------
Assistant Director of Civilian Services 1 1 1 1 1 1 1 1 1 1 1
Crime Analyst 1 1 1 1 1 1 1 1 1 1 1
Crime Resource Specialist (9)------1 1 1 1 1
Data Entry Specialist 4 4 5 5 5 5 5 5 5 5 5
Digital Communications & Multimedia Training Coordinator 1 1 1 --1 -----
Director of Civilian Services (8)1 1 1 1 1 1 -----
Director of Purchasing & Logistics - Police Dept (2)----1 1 1 1 1 1 1
Executive Assistant & Director of Special Projects 1 1 1 1 1 1 1 1 1 1 1
Financial Specialist II 1 1 1 1 -------
Financial Specialist III 1 1 1 1 1 1 1 1 1 1 1
Financial Specialist Senior 1 1 1 -1 1 1 1 1 1 1
Logistics Specialist (3)----1 -1 1 1 1 1
Manager - Property & Evidence 1 1 1 1 1 1 1 1 1 1 1
Manager - Purchasing & Logistics (1)--1 1 -------
Police Crime Intelligence Analyst 1 1 1 1 1 1 1 1 1 1 1
Police Crime Intelligence Analyst (Social Media) (4)--1 1 1 1 1 1 1 1 1
Preventative Maintenance Coordinator 1 1 1 1 1 1 1 1 1 1 1
Property/Evidence Custodian - Senior 1 1 1 1 1 1 1 1 1 1 1
Public Access Coordinator 1 1 1 1 1 1 1 1 1 1 1
Record Specialist (6), (8)16 16 16 12 14 11 12 12 12 12 12
Subtotal 36 36 38 32 35 32 33 33 33 33 33
Crime Lab
Digital (Forensic) Lab Tech 1 1 2 1 1 1 1 1 1 1 1
Firearms IBIS/NIBIN Tech 1 1 1 1 1 1 1 1 1 1 1
Forensic Lab Tech 1 1 -1 1 1 1 1 1 1 1
Forensic Scientist / Firearm & Tool Mark Examiner 1 1 1 1 1 1 1 1 1 1 1
Forensic Scientist / Firearm & Tool Mark Examiner Trainee 1 1 1 1 1 1 1 1 1 1 1
Latent Fingerprint Examiner 1 1 1 1 1 1 1 1 1 1 1
Supervisor - Crime Laboratory 1 1 1 1 1 1 1 1 1 1 1
Subtotal 7 7 7 7 7 7 7 7 7 7 7
Police Recruit (10)6 4 6 -6 7 8 8 8 8 8
Total Non-Bargaining 49 47 51 39 48 46 48 48 48 48 48
Bargaining
Sworn Officers
Chief 1 1 1 1 1 1 1 1 1 1 1
Captain 7 7 7 6 7 6 7 7 7 7 7
Division Chief 3 3 3 3 3 3 3 3 3 3 3
Lieutenant 15 10 13 7 13 7 13 13 13 13 13
Supervisory Sergeant 29 28 30 26 30 25 30 30 30 30 30
Non-Supervisory Sergeant/Investigator 5 9 7 8 7 8 7 7 7 7 7
Patrolman 1st Class (5), (7), (8)162 158 156 166 159 159 154 154 154 154 154
Patrolman 2nd Class 17 17 17 11 17 16 17 17 17 17 17
Total Sworn Officers 239 233 234 228 237 225 232 232 232 232 232
Teamsters
Building Engineer (Maintenance Tech I)1 1 1 1 1 1 1 1 1 1 1
Janitor/General Laborer 2 2 2 2 2 2 2 2 2 2 2
Maintenance Personnel 3 3 3 3 3 3 3 3 3 3 3
Total Bargaining 242 236 237 231 240 228 235 235 235 235 235
Total Full-Time Positions 291 283 288 270 288 274 283 283 283 283 283
Explain Significant Staffing Changes Below:
(1) 2019: Add 1 New Position – Manager of Purchasing and Logistics : to civilianize the logistics coordinator position. This position has always been staffed by a sworn officer.
(2) 2020: Title Change – Manager of Purchasing and Logistics changed to Director of Purchasing & Logistics (Police Dept).
(3) 2020: Add 1 New Position – Logistics Specialist
(4) 2019: Add 1 New Position – Police Crime Analyst (Social Media) - This position would monitor, vet, and analyze social media, collaborating and correlating with other Crime Analyst(s) and/or
officers regarding Hot-Spot Focused Deterrence and Precision-Policing.
(5) 2019: Reduce 6 Positions – budget reduction of sworn officers to better reflect current staffing levels.
(6) 2020: Reduce 2 Positions – Records Specialists – eliminate third shift of Records Division and close overnight, dedicated phone with direct line to 911 center will be available for emergencies.
(7) 2020: Add 3 Positions – additional sworn officers
(8) 2021: Reduce 8 Positions – eliminate two Records Specialists | eliminate five 1st Class Patrolmen | eliminate one Director of Civilian Services
(9) 2021: Add 1 Position – Crime Resource Specialist
(10) 2021: Add 2 Positions – Police Recruit
8080
Staffing Summary (Full-Time Positions Only)
Fire Department
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles by Division Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Non-Bargaining
Fire Department Admin
Administrative Assistant I (1)1 1 1 1 -1 -----
Administrative Assistant II (1)----1 -1 1 1 1 1
Financial Specialist II 1 1 -1 -------
Financial Specialist III --1 1 1 1 1 1 1 1 1
Preventative Maintenance Coordinator 1 1 1 1 1 1 1 1 1 1 1
Subtotal 3 3 3 4 3 3 3 3 3 3 3
Emergency Medical Services Billing
Accounting Clerk IV / EMS Billing Specialist 3 3 3 3 3 3 3 3 3 3 3
Financial Specialist I (2)1 1 ---------
Financial Specialist II (2)--1 -1 1 1 1 1 1 1
Subtotal 4 4 4 3 4 4 4 4 4 4 4
Fire Recruit 6 7 6 10 6 -6 6 6 6 6
Total Non-Bargaining 13 14 13 17 13 7 13 13 13 13 13
Bargaining
Chief 1 1 1 1 1 1 1 1 1 1 1
Assistant Chief 5 5 5 3 5 5 5 5 5 5 5
Battalion Chief 6 6 6 6 6 6 6 6 6 6 6
Captain 56 56 54 60 54 59 54 54 54 54 54
Inspector 4 4 3 1 3 1 3 3 3 3 3
Arson Investigator 3 3 3 -3 -3 3 3 3 3
Instructor 2 2 2 -2 -2 2 2 2 2
Pump Engineer 48 48 48 47 48 45 48 48 48 48 48
Firefighter 1st Class (3)91 82 83 81 82 77 82 82 82 82 82
Firefighter 2nd Class (3)27 27 39 38 37 44 37 37 37 37 37
Firefighter 3rd Class 7 7 8 6 8 11 8 8 8 8 8
Paramedic Lieutenant 7 7 5 5 5 5 5 5 5 5 5
Community Para-Medicine (4)--1 -2 -2 2 2 2 2
Total Bargaining 257 248 258 248 256 254 256 256 256 256 256
Total Full-Time Positions 270 262 271 265 269 261 269 269 269 269 269
Explain Significant Staffing Changes Below:
Venues, Parks & Arts
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles by Division Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Parks Administration
Non-Bargaining
Deputy Director of Venues, Parks & Arts --1 1 1 1 1 1 1 1 1
Executive Assistant 1 1 1 1 1 1 1 1 1 1 1
Executive Director Venues, Parks & Arts 1 1 1 1 1 1 1 1 1 1 1
Financial Specialist II (11)2 2 1 1 1 1 -----
Financial Specialist IV 1 1 2 2 2 2 2 2 2 2 2
Manager - Office 1 1 1 1 1 1 1 1 1 1 1
Total Parks Administration 6 6 7 7 7 7 6 6 6 6 6
Park Maintenance
Non-Bargaining
Administrative Assistant I ----1 1 -----
Director of Facilities & Grounds --1 1 1 1 1 1 1 1 1
Financial Specialist III 1 1 1 1 --1 1 1 1 1
Foreman IV 2 2 2 1 -1 -----
Foreman V 2 2 1 -1 -1 1 1 1 1
Horticulturist Tech (1)---1 1 1 1 1 1 1 1
Manager - Facilities 1 1 1 2 2 2 2 2 2 2 2
Manager - Operations 1 1 ---------
Manager - Operations - Forester 1 1 1 1 1 1 1 1 1 1 1
Manager - Park Grounds Manager (1)2 2 2 2 3 2 2 2 2 2 2
Manager - Public Construction (2)----1 1 1 1 1 1 1
Project Manager (2)--1 1 -------
(1) 2020: Title Change – Administrative Assistant I promoted to Administrative Assistant II
(2) 2019: Title Change – Financial Specialist I promoted to Financial Specialist II
(3) 2020: Reduce 3 Positions – Memorial Hospital is no longer contracting with the Fire Department to provide neonatal transportation. The changes in revenue and expenditures are reflected in the
budget. The program was supported by approximately 3 positions.
(4) 2020: Add 1 Position – additional Community Para-Medicine – The Community Paramedic Program was established to interact with repeat users of the EMS system to assess their needs prior to
them calling 911 and taking a trip to the emergency room. This program proved to be very successful and an additional position will be added in 2020 to expand the program and work with even
more citizens to prevent unnecessary calls and trips to the emergency room.
8181
Staffing Summary (Full-Time Positions Only)
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles by Division Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Superintendent - Park Maintenance 1 ----------
Superintendent III 2 1 2 3 1 3 2 2 2 2 2
Superintendent V ----1 -1 1 1 1 1
Subtotal 13 11 12 13 13 13 13 13 13 13 13
Bargaining
Arborist I 3 3 3 3 3 3 3 3 3 3 3
Arborist II 2 2 2 2 2 2 2 2 2 2 2
Arborist-Weed Control 1 1 1 1 1 1 1 1 1 1 1
Athletic Field Maintenance 1 1 1 1 1 1 1 1 1 1 1
Building & Structure Maint I 2 2 1 1 1 1 1 1 1 1 1
Building & Structure Maint II 1 1 1 1 1 2 1 1 1 1 1
Construction Maintenance Carpenter II 1 1 1 1 1 1 1 1 1 1 1
Construction Maintenance Carpenter III 1 1 1 1 1 1 1 1 1 1 1
Construction Maintenance Mason 1 1 1 1 1 1 1 1 1 1 1
Equipment Operator II 2 1 2 2 2 2 2 2 2 2 2
General Laborer-Park Maintenance 1 1 1 1 1 1 1 1 1 1 1
Group Leader 6 6 6 7 6 7 6 6 6 6 6
Head Custodian 4 4 4 4 4 4 4 4 4 4 4
Heavy Equipment Operator I 1 1 1 1 1 1 1 1 1 1 1
Job Leader 2 2 2 2 2 2 2 2 2 2 2
Job Leader - Mower Shop 1 1 1 1 1 1 1 1 1 1 1
Mechanic IV 1 1 1 1 1 1 1 1 1 1 1
Operator I 1 1 1 1 1 1 1 1 1 1 1
Painter IV 1 1 1 1 1 1 1 1 1 1 1
Plumber IV-Park 2 2 2 1 1 1 1 1 1 1 1
Zoo Personnel: Building & Structure Maintenance (3)1 ----------
Subtotal 36 34 34 34 33 35 33 33 33 33 33
Total Parks Maintenance 49 45 46 47 46 48 46 46 46 46 46
Golf Courses
Non-Bargaining
Club Pro Municipal Golf Course 2 1 1 1 1 1 1 1 1 1 1
Director of Golf Operations 1 1 1 1 1 1 1 1 1 1 1
Foreman V -1 1 1 1 1 1 1 1 1 1
Manager - Concessions 1 ----------
Program Coordinator -1 1 1 1 1 1 1 1 1 1
Superintendent V 2 2 2 2 2 2 2 2 2 2 2
Subtotal 6 6 6 6 6 6 6 6 6 6 6
Bargaining
Mechanic IV 2 1 2 2 2 2 2 2 2 2 2
Total Golf Courses 8 7 8 8 8 8 8 8 8 8 8
Recreation
Non-Bargaining
Assistant Director of Recreation (9)1 1 1 1 1 1 -----
Director of Recreation (9)1 1 1 1 1 1 2 2 2 2 2
Manager - Aquatics (9)------1 1 1 1 1
Manager - Athletic (7)1 1 1 1 1 1 1 1 1 1 1
Manager - Center (7), (9)3 3 3 3 3 2 6 6 6 6 6
Manager - Youth Employment (4), (7)----1 1 1 1 1 1 1
Naturalist (11)1 1 1 1 1 1 -----
Program Coordinator (11)7 7 7 7 7 7 6 6 6 6 6
Supervisor - Administrative Assistant (11)1 1 1 1 1 1 -----
Supervisor - Assistant Program (10)2 2 2 2 2 2 -----
Supervisor - Fitness (9)1 1 1 1 1 1 -----
Supervisor - Fitness (11)1 1 1 1 1 1 -----
Supervisor - Program (9)2 2 2 2 2 2 -----
Supervisor - Rum Village Park (9)1 1 1 1 1 1 -----
Supervisor - Special Events ---1 -1 -----
Total Recreation 22 22 22 23 23 23 17 17 17 17 17
Marketing & Events
Non-Bargaining
Communications Coordinator 1 1 1 --------
Director of Development (VPA)1 1 1 1 1 1 1 1 1 1 1
Director of Experience (VPA) (11)--1 -1 ------
Director of Marketing & Promotions 2 2 ---------
Graphic Designer (12)1 1 2 -3 ------
Manager - Interactive Marketing (12)1 1 1 -1 ------
Manager - Marketing (12), (13)--1 5 1 5 5 5 5 5 5
Manager - Special Events (12)--1 -1 ------
Program Coordinator (12)1 1 1 -1 ------
8282
Staffing Summary (Full-Time Positions Only)
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles by Division Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Project Manager 2 2 1 1 1 1 1 1 1 1 1
Supervisor - Special Events (12)1 --1 -1 1 1 1 1 1
Volunteer Coordinator 1 1 1 1 1 1 1 1 1 1 1
Total Marketing & Events 11 10 11 9 11 9 9 9 9 9 9
Morris Performing Arts Center
Non-Bargaining
Custodian 1 1 1 2 1 1 1 1 1 1 1
Director of Booking & Event Services 1 -1 1 1 1 1 1 1 1 1
Director of Box Office & Event Services - Venues 1 1 1 1 1 1 1 1 1 1 1
Event Service Technician II (5)----1 1 1 1 1 1 1
Manager - Assistant Facility Operations (14)------1 1 1 1 1
Manager - Facility Operations (MPAC)1 1 1 1 1 1 1 1 1 1 1
Manager - Marketing (13)------1 1 1 1 1
Manager - Operations 1 1 1 1 1 1 1 1 1 1 1
Manager - Production 1 1 1 1 1 1 1 1 1 1 1
Manager I - Assistant Box Office (11)1 1 1 -1 ------
Manager II - Assistant Box Office 1 1 1 1 1 1 1 1 1 1 1
Total Morris Performing Arts Center 8 7 8 8 9 8 10 10 10 10 10
Palais Royale Ballroom
Non-Bargaining
Administrative Assistant I (11)1 1 1 1 1 1 -----
Event Service Technician I (5)1 1 1 1 -------
Manager - Assistant Facility Operations (14)1 1 1 1 1 1 -----
Total Palais Royale Ballroom 3 3 3 3 2 2 -----
Century Center
Non-Bargaining
Custodian (6)----1 1 1 1 1 1 1
Director of Operations - Venues 1 1 1 1 1 1 1 1 1 1 1
Event Service Technician II (6)1 1 1 --------
Financial Specialist Senior (11)1 1 1 -1 ------
General Manager - Venues 1 1 1 1 1 1 1 1 1 1 1
Maintenance Technician 2 2 2 2 2 2 2 2 2 2 2
Security Guard 2 2 2 2 2 2 2 2 2 2 2
Total Century Center 8 8 8 6 8 7 7 7 7 7 7
Total Full-Time Positions 115 108 113 111 114 112 103 103 103 103 103
Explain Significant Staffing Changes Below:
(1) 2020: Add 2 Positions – additional Manager - Park Grounds and Horticulturist Tech
(2) 2020: Title Change – Project Manager promoted to Manager-Public Construction
(3) 2018: Last zoo employee's contract ended. The City still owns the Potawatomi Zoo, but it is run and managed by the Potawatomi Zoological Society.
(4) 2020: Add 1 New Position – Youth Engagement Coordinator : this position will oversee the Youth Employment Program and its expansion.
(5) 2020: Transfer 1 Positions – Event Service Technician I transferred from Palais to Morris and promoted to Event Service Technician II
(6) 2020: Title Change – Event Service Technician II changed to Custodian
(7) 2021: Title Changes – Recreation Division
• Youth Engagement Coordinator changed to Manager - Youth Employment
• Supervisor - Athletic changed to Manager - Athletic
• Supervisor - Center changed to Manager - Center
(9) 2021: Transfer 5 Positions – Within Recreation Division
• one Assistant Director of Recreation changed to Director of Recreation
• one Supervisor - Fitness changed to Manager - Aquatics
• two Supervisor - Program changed to Manager - Center
• one Supervisor - Rum Village Park changed to Manager - Center
(10) 2021: Transfer 2 Positions – move Supervisor - Assistant Program to Community Initiatives Division (in the General Fund) and change to Violence Prevention Coordinator II
(11) 2021: Eliminate 9 Positions – one Manager - Park Grounds Manager , one Naturalist , one Program Coordinator , one Supervisor - Administrative Assistant , one Supervisor - Fitness , one Manager I - Assistant
Box Office , one Administrative Assistant I , one Director of Experience (VPA), one Financial Specialist Senior
(12) 2021: Title Changes – Marketing & Events Division Restructure
(13) 2021: Transfer 1 Position – move Manager - Marketing from Marketing & Events Division to Morris Performing Arts Center
(14) 2021: Transfer 1 Position – move Manager - Assistant Facility Operations from Palais Royale to Morris Performing Arts Center
8383
Staffing Summary (Full-Time Positions Only)
Department of Innovation & Technology
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles by Division Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
311 Call Center
Non-Bargaining
311 Customer Service Liaison 4 4 4 4 4 4 4 4 4 4 4
311 Customer Service Liaison II 1 1 1 1 1 1 1 1 1 1 1
Director of 311 Customer Service 1 1 1 1 1 1 1 1 1 1 1
Supervisor - 311 Customer Service 1 1 1 1 1 1 1 1 1 1 1
Total 311 Call Center 7 7 7 7 7 7 7 7 7 7 7
Information Technology / Innovation
Non-Bargaining
Applications Developer 3 3 3 3 3 2 3 3 3 3 3
Business Analyst (1)3 3 4 3 2 2 2 2 2 2 2
Business Analyst - Senior (1)----1 1 1 1 1 1 1
Chief Innovation Officer 1 1 1 1 1 1 1 1 1 1 1
Chief Technology Officer 1 1 1 1 1 1 1 1 1 1 1
Deputy Chief Technology Officer (2)--1 --------
Design Specialist (1)----1 1 1 1 1 1 1
Director of Applications 1 1 1 1 1 1 1 1 1 1 1
Director of Business Analytics 1 1 1 1 1 1 1 1 1 1 1
Director of Civic Innovation 1 1 1 1 1 1 1 1 1 1 1
Director of Infrastructure 1 1 1 1 1 1 1 1 1 1 1
Director of Services 1 1 1 1 1 1 1 1 1 1 1
GIS Manager 1 1 1 1 1 1 1 1 1 1 1
GIS Specialist --1 1 1 1 1 1 1 1 1
Manager - Applications 1 1 1 1 1 1 1 1 1 1 1
Manager - Infrastructure 1 1 1 1 1 1 1 1 1 1 1
Manager - Operations (2)----1 1 1 1 1 1 1
Manager - Services 1 1 1 1 1 1 1 1 1 1 1
Specialist of Infrastructure 1 1 1 1 1 1 1 1 1 1 1
Specialist of Services 1 1 1 1 1 1 1 1 1 1 1
System Specialist III 1 1 1 1 1 1 1 1 1 1 1
Total Information Technology / Innovation 20 20 23 21 23 22 23 23 23 23 23
Total Full-Time Positions 27 27 30 28 30 29 30 30 30 30 30
Explain Significant Staffing Changes Below:
Department of Code Enforcement
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles by Division Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Neighborhood Code Enforcement
Non-Bargaining
3 3 3 2 2 2 2 2 2 2 2
6 6 6 6 8 7 8 8 8 8 8
2 2 2 2 1 2 1 1 1 1 1
1 1 1 -1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1 1
--1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1 1
Administrative Assistant I
Code Inspector
Code Inspector - Senior
Director of Code Enforcement Svcs
Director of Neighborhoods (5)
Executive Administrative Assistant
Financial Specialist III (1)
Hearing Secretary
Operations Analyst (Code)1 1 1 1 1 1 1 1 1 1 1
Total Neighborhood Code Enforcement 16 16 17 15 17 17 17 17 17 17 17
NEAT Crew
Non-Bargaining
Superintendent IV 1 1 1 1 1 1 1 1 1 1 1
Bargaining
Driver 1 1 1 1 1 1 1 1 1 1 1
Operator III 2 2 2 2 2 2 2 2 2 2 2
Total NEAT Crew 4 4 4 4 4 4 4 4 4 4 4
Rental Unit Inspection
Non-Bargaining
Code Inspector - Senior (4)----1 -1 1 1 1 1
Code Inspector - Rental License Inspection 2 2 2 2 2 2 2 2 2 2 2
Program Coordinator (4)---1 1 1 1 1 1 1 1
Total Rental Unit Inspection 2 2 2 3 4 3 4 4 4 4 4
(1) 2020: Title Changes – change one Business Analyst to Business Analyst-Senior and change one Business Analyst to Design Specialist
(2) 2020: Title Change – Deputy Chief Technology Officer changed to Manager - Operations
8484
Staffing Summary (Full-Time Positions Only)
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles by Division Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Animal Resource Center (3)
Non-Bargaining
Animal Welfare Assistant (2)2 2 3 3 3 3 3 3 3 3 3
Animal Welfare Officer 4 4 4 4 4 4 4 4 4 4 4
Manager - Animal Resource Center 1 1 1 1 1 1 1 1 1 1 1
Manager - Assistant Animal Resource Center 1 1 1 1 1 1 1 1 1 1 1
Total Animal Care & Control 8 8 9 9 9 9 9 9 9 9 9
Total Full-Time Positions 30 30 32 31 34 33 34 34 34 34 34
Explain Significant Staffing Changes Below:
Department of Community Investment (DCI)
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Non-Bargaining
Administrative Assistant II 1 1 2 2 2 1 2 2 2 2 2
Assistant Director of Business Development (3)------1 1 1 1 1
Business Analyst 1 ----------
Business Development Specialist 1 1 1 1 1 1 1 1 1 1 1
Business Development Specialist II (4)------2 2 2 2 2
Director of Business Development 1 1 1 1 1 1 1 1 1 1 1
Director of Engagement & Economic Empowerment 1 1 1 1 1 1 1 1 1 1 1
Director of Neighborhood Development 1 1 1 1 1 -1 1 1 1 1
Director of Planning 1 1 1 1 1 1 1 1 1 1 1
Economic Empowerment Specialist 1 1 1 1 1 1 1 1 1 1 1
Engagement Specialist (1)--1 1 1 -1 1 1 1 1
Executive Assistant 1 1 1 1 1 1 1 1 1 1 1
Executive Director of Community Investment 1 1 1 1 1 -1 1 1 1 1
Financial Specialist II 1 1 1 -1 ------
Financial Specialist III ---1 -1 1 1 1 1 1
Historic Preservation Administrator 1 1 1 1 1 1 1 1 1 1 1
Historic Preservation Specialist 1 1 1 1 1 1 1 1 1 1 1
Housing Counselor 1 1 1 1 1 1 1 1 1 1 1
Licensing & Registration Administrator 1 1 1 1 1 1 1 1 1 1 1
Manager - Business Development (3)2 2 2 1 2 2 1 1 1 1 1
Manager - Neighborhood Grants 1 1 1 1 1 1 1 1 1 1 1
Manager - Property Development 1 1 1 1 1 1 1 1 1 1 1
Neighborhood Program Specialist 1 1 1 1 1 1 1 1 1 1 1
Principal Planner 2 2 2 2 2 2 2 2 2 2 2
Property Development Analyst 1 1 1 1 1 1 1 1 1 1 1
Property Inspector 1 1 1 1 1 1 1 1 1 1 1
Senior Planner 1 1 1 1 1 1 1 1 1 1 1
Zoning Administrator (2)--1 1 1 1 1 1 1 1 1
Zoning Specialist (2)--1 2 1 1 1 1 1 1 1
Total Full-Time Positions 25 24 28 28 28 24 30 30 30 30 30
Explain Significant Staffing Changes Below:
(1) 2019: 1 New Position – to provide assistance in researching and developing programming designed to engage and empower residents.
(2) 2019: 2 New Positions – to establish City's own Planning Commission rather than relying on Area Plan Commission.
(3) 2021: Title Change – change one Manager - Business Development to Assistant Director of Business Development
(4) 2021: 2 New Positions – Business Development Specialist II – positions would be fully reimbursed through administrative funds granted by the EDA in association with the new $7M Revolving Loan
Fund (RLF) Grant. Positions would be managed by Assistant Director of Business Development (new title) and would serve to execute on needs of the $14M Revolving Loan Funds managed in the
Department of Community Investment. Duties could include promotion of the RLF, application processing, applicant contact and customer assistance, credit analysis, loan execution and
modification, bi-annual RLF reporting and more. The position would be a rough equivalent to a credit analyst and/or loan officer in a commercial bank.
(1) 2019: Add 1 Position – part-time administrative position promoted to a full-time Financial Specialist III
(2) 2019: Add 1 Position – part-time position converted into a full-time
(3) 2020: Title Changes – South Bend Animal Shelter renamed South Bend Animal Resource Center (SBARC) and positions retitled
• Manager - Assistant Animal Shelter changed to Manager - Assistant Animal Resource Center
• Manager - Animal Shelter changed to Manager - Animal Resource Center
• Animal Control Officer changed to Animal Welfare Officer
• Animal Control Assistant changed to Animal Welfare Assistant
(4) 2020: Add 2 Positions – additional positions for the Rental Safety Verification Program (RSVP)
(5) 2021: Title Change – Director of Code Enforcement changed to Director of Neighborhoods
8585
Staffing Summary (Full-Time Positions Only)
Building Department
2020 2021
2018 12/31/18 2019 12/31/19 Amended 06/30/20 Proposed Forecast
Position Titles Budget Actual Budget Actual Budget Actual Budget 2022 2023 2024 2025
Non-Bargaining
Administrative Assistant I 3 3 3 1 3 2 3 3 3 3 3
Assistant Manager - Customer Service (3)----1 -1 1 1 1 1
Building Commissioner 1 1 1 1 1 1 1 1 1 1 1
Building Inspector 4 4 5 6 5 6 5 5 5 5 5
Chief Building Inspector --1 1 1 1 1 1 1 1 1
Commercial Combination Inspector 4 4 2 1 2 1 2 2 2 2 2
Deputy Building Commissioner --1 1 1 1 1 1 1 1 1
Design/Plan Review Specialist 1 1 ---------
Executive Assistant (3)----1 1 1 1 1 1 1
Secretary V (2),(3)1 1 2 2 -2 -----
Zoning Administrator (1)1 1 ---------
Total Full-Time Positions 15 15 15 13 15 15 15 15 15 15 15
Explain Significant Staffing Changes Below:
Total Full-Time Positions (All Departments)1,141 1,099 1,151 1,098 1,158 1,111 1,147 1,147 1,147 1,147 1,147
(1) 2019: Transfer 1 Position – Zoning Administrator transferred to the Department of Community Investment to establish City's own Planning Commission
(2) 2019: Add 1 Position – additional Secretary V
(3) 2020: Transfer 2 Positions – one Secretary V changed to Assistant Manager-Customer Service and one Secretary V changed to Executive Assistant
8686
City of South Bend
Position Description
Title Assistant Director - Business
Development
Position Code:
Department: Community Investment
Reports To: Director of Business Development
FLSA Status: Exempt Collective Bargaining Representation: Non-bargaining
Driver’s License: Yes
Other: Security Sensitive: No Safety Sensitive: No Child Related: No
Effective: 1/1/2021 Revisions:
POSITION SUMMARY:
The Assistant Director of Business Development will be responsible for executing economic development functions
including but not limited to business recruitment and retention efforts through a variety of tasks that include proactive
marketing and outreach as well as assisting existing businesses to navigate various City processes and procedures. The
Assistant Director will also oversee the activities of select Business Development Managers and Specialists.
SUPERVISION EXERCISED:
Business Development Managers and Business Development Specialists.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Direct the activities of Business Development Managers and Specialists as assigned.
• Work with economic development partners to develop incentive packages to attract new businesses to the area, and
assist current employers to expand their operations.
• Maintain and optimize a database of business prospects, and a database of past incentives and projects classified by
geography, type of incentive, and other factors.
• Essential to the oversight of the Department’s economic development and redevelopment activities; including
business attraction/expansion, infrastructure planning, and the creation of successful public/private partnerships.
• Develop performance measures based on accepted best practices to assess programming effectiveness.
• Assist in the development of marketing efforts to businesses inclusive of electronic and paper media, business visits
and the use of community events as attraction tools.
• Assist in the development and implementation of workforce programs designed to meet the current and future
needs of local businesses.
• Work with professional service providers; Attorneys, Financial Consultants, Engineers, etc. Along with
Developers/Investors to finalize projects.
• Work on internal interdisciplinary project teams around individual opportunities, drawing from the expertise of the
Planning, Analytics, Business Development, and Neighborhood Support Groups within the Department, and from
outside the Department where appropriate.
• Oversee the implementation of approved development projects with City participation.
• Develop and maintain working relationships with key area businesses to facilitate growth and reinvestment in the
City.
• Work collaboratively with private sector economic development groups to further the City’s community investment
goals and objectives.
• Research, leverage, receive and deploy appropriate Federal, State, and local funding sources in furtherance of the
City’s development goals.
• Work to market available City properties to businesses to assist in the expansion/attraction of business product lines
and diversification opportunities.
• Work with the Director of Business Development and other team members to develop policy in the areas of business
assistance and economic development and redevelopment.
8787
EDUCATION / QUALIFICATIONS:
• A College degree in Public Administration, Urban Planning, Law, Finance & Economics, or related field.
• Five years of increasingly responsible positions in Real Estate & Development, Economic Development, or a similar
area of work experience.
• A graduate degree in Business, Public Administration, Urban Planning, Law, Finance & Economics or a related field is
preferred.
• Certified Economic Developer (Cad), work towards designation or Economic Development training is desired.
KNOWLEDGE, SKILLS AND ABILITIES:
• Knowledge of principles and practices of urban planning, redevelopment, business assistance, economic
development, neighborhood revitalization, and housing programs.
• Working knowledge of the basic principles of Finance and Accounting.
• Experience that demonstrates initiate, problem diagnosis, critical thinking, and proactive problem-solving skills.
• Experience using diplomacy, and conflict resolution techniques.
• Experience maintaining a strong degree of confidentiality, integrity, and judgement.
• Knowledge of basic public administration procedures; ability to coordinate a variety of projects related to economic
development, community development, urban redevelopment and neighborhood revitalization.
• Ability to evaluate and analyze complex plans, projects, and programs; taking into consideration such factors as the
public budget process, the source and uses of revenue, the conflicting community viewpoints and plans, the political
process, strategic planning considerations and other difficulties.
• Ability to relate well with community leaders, elected and appointed officials and diverse community and civic
groups.
• Ability to clearly explain long-term, complex plans and alternatives in both private and public meetings and
presentations.
CERTIFICATES, LICENSE, REGISTRATION:
• Valid Driver’s License required.
EQUIPMENT:
Landline telephone, cellular telephone, scanner, desktop and laptop computers, fax machine, copier.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The
employee is occasionally required to walk; use hands to fingers, handle or feel objects, tools or controls; and reach with
hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required in
this job include vision and the ability to adjust focus.
WORK ENVIRONMENT:
Work is performed in both office and field settings, with moderate inside temperatures and outside in all types of
weather. The noise level in the work environment is usually quiet to moderate in the office and potentially loud in the
field. Entire office is smoke free.
DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by individuals
assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of
personnel so classified. Nothing in this job description restricts management’s right to assign or reassign duties and
responsibilities to this job at any time. The City of South Bend is an at will employer.
REQUIRED:
Pre-Employment Drug Screen
Equal Employment Opportunity Employer
8888
EMPLOYEE ACKNOWLEDGEMENT
I, ___________________________________________________, acknowledge review of this job description.
(Employee Name – PRINT Name)
Employee Signature: _______________________________________________ Date: ___________________
Supervisor Name (Please print): ________________________________________________________________
Supervisor Signature: ______________________________________________ Date: ___________________
8989
City of South Bend
Position Description
Title Business Development Specialist II
(Credit Analyst)
Position Code:
Department: Community Investment
Reports To: Assistant Director of Business Development
FLSA Status: Exempt Collective Bargaining Representation: No
Driver’s License: X Operator License required
Other: Security Sensitive: Yes Safety Sensitive: Yes Child Related: No
Effective: 1/1/2021 Revisions:
HR Director Approval: Date:
POSITION SUMMARY:
The Business Development Specialist II (Credit Analyst) assists in protecting the financial assets of the City within the DCI
Office. The desired candidate will use discretion and independent judgment to investigate credit granting, analyze loan
application packages, and review legal documents. The ideal candidate requires self-motivation, must prioritize
effectively, and work successfully with minimal supervision. This role is a customer-serving role, and while it does not
solely focus on collections, does include collections responsibilities.
SUPERVISION EXERCISED:
N/A
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected.
• Meets with prospective loan applicants in the office or at their business locations and coordinates collection of
necessary documentation to provide small business financing.
• Evaluates client information and performs credit analysis, including interpretation of financial information,
preparation of cash flow projections and pro-forma financial statements.
• Assists with packaging of business loan applications for small business clients.
• Structures financing packages to match potential borrower needs using matching sources and uses of funds as
well as repayment terms.
• Assists with drafting of loan closing documents and may attend and monitor loan closings.
• Assists in securing title insurance, title searches, surveys, appraisals, UCC filings and related items in relation to
loan closing and/or loan monitoring.
• Monitors loan files for compliance with loan covenant items and ensures against expiring UCC’s, insurance
certificates, etc.
• Analyzes and conducts systematic annual loan reviews to ascertain adequacy of credit quality and loan
documentation and compliance with established policies.
• Attends and completes training classes and courses, primarily out of town.
• Assists in establishing loan monitoring policies and strategies for the SB RLF II related to loan monitoring issues.
NON-ESSENTIAL/MARGINAL FUNCTIONS:
• Assumes additional responsibilities as directed or as delegated.
QUALIFICATIONS
To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner.
9090
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE:
• Bachelor’s degree required; concentrations in Accounting, Finance or Business preferred.
• Five (5) years’ experience preferred or equivalent experience in a related field preferred.
• Prior credit and collections experience preferred.
KNOWLEDGE, SKILLS AND ABILITIES:
• Excellent verbal and written communication skills.
• Experience in credit and collections.
• Negotiation skills.
• Microsoft Office Suite software (proficiency with Excel a must).
• Detail oriented.
• Excellent math skills.
• Must be a self-starter who can handle a heavy volume of work and be able to handle multiple tasks at the same time.
• Able to solve problems.
• Ability to maintain a pleasant personality under stress.
CERTIFICATES, LICENSE, REGISTRATION:
• Valid Driver’s License required.
EQUIPMENT:
Desktop and laptop computer; telephone, fax machine, copier, scanner Adobe Software Suite, Microsoft Office Suite, and
other equipment typically found in an office environment.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The
employee is occasionally required to walk; use has to fingers, handle or feel objects, tools or controls; and reach with
hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required in
this job include vision and the ability to adjust focus.
WORK ENVIRONMENT:
The work is performed in a typical office environment, as the employee is required to sit for prolonged periods using a
computer keyboard, mouse and monitor. Work may be performed indoors and outdoors. Conditions indoors will be in a
temperature-controlled environment. The entire office is smoke free. While working outdoors, the employee may be
exposed to changing weather conditions. Occasional work outside of standard office hours may be required. There is a
potential for exposure to graphic and/or disturbing information and imagery.
DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned
to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so
classified. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this
job at any time. The City of South Bend is an at will employer.
REQUIRED:
Pre-Employment Drug Screen
Equal Employment Opportunity Employer
9191
EMPLOYEE ACKNOWLEDGEMENT
I, ___________________________________________________, acknowledge review of this job description.
(Employee Name – PRINT Name)
Employee Signature: _______________________________________________ Date: ___________________
Supervisor Name (Please print): ________________________________________________________________
Supervisor Signature: ______________________________________________ Date: ___________________
9292
City of South Bend
Position Description
Title Business Development Specialist II
(Revolving Loan Fund Specialist)
Position Code:
Department: Community Investment
Reports To: Assistant Director of Business Development
FLSA Status: Exempt Collective Bargaining Representation: No
Driver’s License: X Operator License required
Other: Security Sensitive: Yes Safety Sensitive: Yes Child Related: No
Effective: 1/1/2021 Revisions:
HR Director Approval: Date:
POSITION SUMMARY:
The Business Development Specialist II (Revolving Loan Fund (RLF) Specialist) will work closely with the Business
Development Specialist II (Credit Analyst) and Executive Assistant in analyzing borrower financial information and credit
history to determine repayment ability and commercial loan requests. Assesses credit risk in compliance with federal
underwriting guidelines. The ideal candidate will have lending, accounting, reporting, and underwriting experience and
performs financial and credit history analysis annually to assess ongoing credit risk and monitors a loan portfolio
performance.
SUPERVISION EXERCISED:
N/A
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected.
• Analyzes and reports on financial condition and performance of existing and new borrowers in the loan portfolio.
• Tracks ongoing financial performance of various existing borrowers and reports covenant compliance on at least
a quarterly basis.
• Oversees preparation, scheduling of, and completion of information packages for the Board and the Audit
Monitoring Committee. Conducts quarterly Audit Monitoring Committee meetings.
• Develops and maintains knowledge of EDA RLF program, local economy, market conditions, rates, and
competition.
• Reviews on schedule certain loans which are held for follow-up or review.
• Detects potential problem loans at early stages.
• Performs initial review of special attention credits and creates a special attention report for Credit Analyst
follow-up.
• Detects adverse trends in credit quality, underwriting standards and loan monitoring.
• Measures the appropriateness of and adherence to credit policies and procedures.
• Prepares annual portfolio memos identifying risks and summarizing findings.
• Prepares semiannual and annual reports required by EDA
• Performs process reviews as directed.
• Assists with training and mentoring of less experienced loan review personnel.
• Attends and complete training classes and courses, primarily out of town.
• Develops knowledge and expertise in the area of regulatory issues especially in relation to the lending function
and complies with the federal requirements.
9393
NON-ESSENTIAL/MARGINAL FUNCTIONS:
• Assume additional responsibilities as directed or as delegated.
QUALIFICATIONS
To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE:
• Bachelor’s degree required; concentrations in Accounting, Finance or Business preferred.
• Five (5) years’ experience preferred or equivalent experience in a related field preferred.
• Prior lending and/or credit experience preferred.
KNOWLEDGE, SKILLS AND ABILITIES:
• Strong familiarity with loan underwriting, collateral evaluation, lien perfection, and documentation requirements
relating to small business and RLF lending.
• Strong analytical, problem solving and interpersonal skills.
• High attention to detail.
• Self-directed; highly motivated.
• Strong work ethic with the ability to work on one or more tasks efficiently and effectively with minimal supervision.
• Ability to work independently and manage time well.
• Ability to manage multiple responsibilities.
• Must have strong written and verbal communication skills.
• Good PC skills--proficiency in Microsoft Word and Excel essential.
CERTIFICATES, LICENSE, REGISTRATION:
• Valid Driver’s License required.
EQUIPMENT:
Desktop and laptop computer; telephone, fax machine, copier, scanner Adobe Software Suite, Microsoft Office Suite, and
other equipment typically found in an office environment.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The
employee is occasionally required to walk; use has to fingers, handle or feel objects, tools or controls; and reach with
hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required in
this job include vision and the ability to adjust focus.
WORK ENVIRONMENT:
The work is performed in a typical office environment, as the employee is required to sit for prolonged periods using a
computer keyboard, mouse and monitor. Work may be performed indoors and outdoors. Conditions indoors will be in a
temperature-controlled environment. The entire office is smoke free. While working outdoors, the employee may be
exposed to changing weather conditions. Occasional work outside of standard office hours may be required. There is a
potential for exposure to graphic and/or disturbing information and imagery.
DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned
to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so
classified. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this
job at any time. The City of South Bend is an at will employer.
REQUIRED:
9494
Pre-Employment Drug Screen
Equal Employment Opportunity Employer
9595
EMPLOYEE ACKNOWLEDGEMENT
I, ___________________________________________________, acknowledge review of this job description.
(Employee Name – PRINT Name)
Employee Signature: _______________________________________________ Date: ___________________
Supervisor Name (Please print): ________________________________________________________________
Supervisor Signature: ______________________________________________ Date: ___________________
9696
City of South Bend
Position Description
Title Crime Resource Specialist Position Code:
Department: South Bend Police Department
Reports To: Operations Division Captain
FLSA Status: Non-exempt Collective Bargaining Representation: No
Driver’s License: X Operator License required
Other: Security Sensitive: Yes Safety Sensitive: Yes Child Related: No
Effective: 1/1/2021 Revisions:
HR Director Approval: Date:
POSITION SUMMARY:
The role of the Crime Resource Specialist is to assist with crime prevention strategies by coordinating special assignment
patrols, evaluating police strategies, monitor firearm related crime patterns, organize and coordinate events, and work
with outside entities to identify problems and develop corrective measures. A Crime Resource Specialist evaluates various
information, verifies its accuracy, and transforms it into viable intelligence to assist law enforcement officers in preventing
crime, building community relationships, and planning, implementing, and evaluating policing strategies. A Crime
Resource Specialist also assists with social media outreach and crime news efforts as well as organizing and coordinating
events.
SUPERVISION EXERCISED:
Limited.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This list represents the types of duties required by the position. Other duties may be assigned as
reasonably expected.
• Perform continuous monitoring and evaluation of ShotSpotter system for notification accuracy.
• Work with ShotSpotter as a liaison to ensure quality of service.
• Develop and coordinate special assignment patrols by utilizing computer software applications along with other
forms of police intel and data.
• Maintain records of officer specialty patrols and prepare reports for the federal government.
• Compile, analyze, and interpret information. Write comprehensive reports and produce specialized analytical
products tailored to particular audiences and needs.
• Proactively collect data from programs and other sources, including multi-agency databases.
• Comprehend statistical and trend/pattern analysis, among other methods. Goals of analyses may include but are
not limited to determine patterns of criminal activity, identify zones for increased law enforcement attention,
support implementation of focused deterrence initiatives, and evaluate impacts of policing strategies.
• Communicate intelligence and information to department staff in creative and useful formats. Summarize and
present completed analyses at regular or periodic meetings with administrative or other staff, as requested.
• Organize and coordinate event planning for special project funding.
• Interact with representatives of other law enforcement agencies to exchange information regarding criminals
and crimes.
• Develop and maintain liaisons within the law enforcement community at Federal, State, County, and Municipal
levels to share information on criminal activities or suspected criminals under investigation.
• Work with the South Bend Police Department administration and media liaison to assist with social media
updates and feeds.
9797
• Represent the South Bend Police Department at various events, meetings, business, and other public or private
engagements.
NON-ESSENTIAL/MARGINAL FUNCTIONS:
• Assume additional responsibilities as directed or as delegated.
QUALIFICATIONS
To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE:
• High School education or equivalent education required.
• Bachelor’s degree with an emphasis on criminal justice, public administration, computer technology, statistics, or
research methodology preferred.
• Prior law enforcement experience preferred.
KNOWLEDGE, SKILLS AND ABILITIES:
• Ability to effectively communicate orally and in writing.
• Ability to quickly and successfully interpret and understand information.
• High level of independent judgment and decision-making abilities.
• Ability to speak in large groups, in addition to one-on-one training.
• Knowledge of computer operations, and general office practices and procedures.
• Must be able to attend conferences as requested.
• Must maintain a felony-free record.
• Knowledge of confidentiality; all areas hold highly sensitive material.
• Ability to shoot and edit video.
• Ability to work, coordinate, develop, and manage relationships across all levels.
• Demonstrate competency in the use of computer programs such as Microsoft Word, Excel, PowerPoint, and Crime
Stat.
• Ability to learn GIS mapping software such as ArcGIS.
• Familiarity with law enforcement related computer systems to include NCIC, BMV, Writeforce RMS and CAD
softwares.
• Ability to read and interpret a variety of documents and instructions such as: procedure manuals furnished in written,
oral, diagram, or schedule form.
• Ability to write routine reports and correspondence.
CERTIFICATES, LICENSE, REGISTRATION:
• Valid Driver’s License required.
EQUIPMENT:
Desktop and laptop computer; telephone, fax machine, copier, scanner Adobe Software Suite, Microsoft Office Suite, and
other equipment typically found in an office environment.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The
employee is occasionally required to walk; use has to fingers, handle or feel objects, tools or controls; and reach with
hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required in
this job include vision and the ability to adjust focus.
WORK ENVIRONMENT:
The work is performed in a typical office environment, as the employee is required to sit for prolonged periods using a
9898
computer keyboard, mouse and monitor. Work may be performed indoors and outdoors. Conditions indoors will be in a
temperature-controlled environment. The entire office is smoke free. While working outdoors, the employee may be
exposed to changing weather conditions. Occasional work outside of standard office hours may be required. There is a
potential for exposure to graphic and/or disturbing information and imagery.
DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned
to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so
classified. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this
job at any time. The City of South Bend is an at will employer.
REQUIRED:
Pre-Employment Drug Screen
Equal Employment Opportunity Employer
9999
EMPLOYEE ACKNOWLEDGEMENT
I, ___________________________________________________, acknowledge review of this job description.
(Employee Name – PRINT Name)
Employee Signature: _______________________________________________ Date: ___________________
Supervisor Name (Please print): ________________________________________________________________
Supervisor Signature: ______________________________________________ Date: ___________________
100100
City of South Bend
Position Description
Title Director of Code Enforcement Services Position Code:
Department: Community Investment
Reports To: Director of Neighborhoods
FLSA Status: Exempt Collective Bargaining Representation: No
Driver’s License: X Operator License required
Other: Security Sensitive: No Safety Sensitive: No Child Related: No
Effective: 1/01/2021 Revisions:
HR Director Approval: Date:
POSITION SUMMARY:
Performs a variety of supervisory, administrative, management, and technical work related to code enforcement,
neighborhood planning/development for program implementation to support the revitalization of neighborhoods and the
community.
SUPERVISION EXERCISED:
Supervision of assigned staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This list represents the types of duties required by the position. Other duties may be assigned as
reasonably expected.
• Assists with the development and implementation of the Division work program.
• Contributes to the development of the annual Division budget review and expenditures.
• Manages assigned staff, organizes workloads, motivates and, evaluates staff.
• Coordinates and provides leadership and direction for code enforcement activities and processes.
• Represents the City in Code Enforcement hearings as needed.
• Researches, collects and, prepares data analysis for housing, neighborhood, commercial corridor, and capital
improvement plan related to neighborhood development.
• Works with realtors, attorneys, developers, engineers, and the public to assist them through planning and
processes related to Code Enforcement.
• Functions as a liaison between the Department/Division and City departments and community groups relative to
specific activities.
• Monitors legislation and inter-governmental decisions affecting the Division operations.
• Reviews and interprets regulatory information.
• Makes public and private presentations and responds to inquiries from media and the public.
• Provides program information, answers questions, and assists the public.
• Efficient use of computer hardware and software to maintain neat and accurate records.
NON-ESSENTIAL/MARGINAL FUNCTIONS:
• Assumes additional responsibilities as directed and as they relate to overall function.
QUALIFICATIONS
To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
101101
EDUCATION AND/OR EXPERIENCE:
• Graduation from an accredited four-year college with a degree in public administration, city, community or urban
planning, or government.
• Minimum of three to five years practical experience in increasingly responsible positions.
• Any equivalent combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES:
• Working knowledge of code enforcement related activities, planning, and neighborhood development.
• Must be able to organize personnel, work, and maintain neat and accurate records.
• Ability to execute responsibilities with little or no supervision.
• Ability to effectively address the public, handle stressful situations, work cooperatively with others, handle
multiple tasks, and work under pressure/deadlines.
• Demonstrate initiative, problem diagnosis, critical thinking, and proactive problem- solving skills.
• Experience using diplomacy and conflict resolution techniques.
• Experience maintaining a strong degree of confidentiality, integrity, and judgment.
• Strong interpersonal communication skills, skills to effectively communicate instructions, procedures, and processes
to team members and to management.
• Strong project management skills.
• Ability to work with all levels of staff and partners.
• Team player with the ability to work in a fast-paced and ever-changing environment.
• Experience in managing multiple projects simultaneously.
• Focus on customer service.
• Ability to relate well with community leaders, elected and appointed officials, and diverse community and civic
groups.
• Ability to read and write, understand, and interpret regulations and legislation.
• Working knowledge of computers, computer databases, and geographic mapping systems.
• Good written and verbal communication skills required for public presentations.
• Ability to attend evening and weekend meetings when necessary.
CERTIFICATES, LICENSE, REGISTRATION:
• Valid Driver’s License required.
EQUIPMENT:
Phone, personal computer including word processing, spreadsheet and publishing software, copy machine, fax machine,
calculator, binding machine and car.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The
employee is occasionally required to walk; use has to fingers, handle or feel objects, tools or controls; and reach with
hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required in
this job include vision and the ability to adjust focus.
WORK ENVIRONMENT:
Work is performed in office settings, with moderate inside temperatures, occasionally works in outside weather
conditions. The noise level in the work environment is usually quiet to moderate. Entire office is smoke free.
DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned
to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so
classified. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this
job at any time. The City of South Bend is an at will employer.
102102
REQUIRED:
Pre-Employment Drug Screen
Equal Employment Opportunity Employer
103103
EMPLOYEE ACKNOWLEDGEMENT
I, ___________________________________________________, acknowledge review of this job description.
(Employee Name – PRINT Name)
Employee Signature: _______________________________________________ Date: ___________________
Supervisor Name (Please print): ________________________________________________________________
Supervisor Signature: ______________________________________________ Date: ___________________
104104
City of South Bend
Position Description
Title Director of Neighborhoods Position Code:
Department: Community Investment
Reports To: Executive Director of Community Investment
FLSA Status: Exempt Collective Bargaining Representation: No
Driver’s License: X Operator License required
Other: Security Sensitive: Yes Safety Sensitive: No Child Related: No
Effective: 1/1/2021 Revisions:
HR Director Approval: Date:
POSITION SUMMARY:
Oversite of all operations related to grants management, neighborhood development, code enforcement,
planning/development for program implementation, and housing counseling activities to support the revitalization of
neighborhoods and community.
SUPERVISION EXERCISED:
Supervision of all Neighborhoods/Code staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected.
• Plans, organizes, directs, and supervises the activities of the Neighborhoods/Code team.
• Directs and participates in the development and implementation of goals, objectives, policies, procedures and
priorities to ensure project and program objectives are met.
• Develops and manages annual budget review and expenditures; oversees billing/collection efforts.
• Provides leadership and direction-selects, assigns, monitors, trains, motivates staff. Evaluates staff performance
at the individual and team level and directs change as needed.
• Oversees and directs South Bend Animal Resource Center.
• Implements contract services to the Urban Enterprise Association of South Bend, Inc. and Community
Homebuyers Corporation, monitoring progress and directing change as needed.
• Directs the research, collection and, preparation of data analysis for code, housing, neighborhood improvement,
and submission of grant applications related to areas of technical assistance and neighborhood development.
• Demonstrates responsiveness to public concerns through building strong relationships with residents,
neighborhood leaders, businesses, and agency partners tailoring project and policy solutions to demonstrated
community needs.
• Works with realtors, attorneys, developers, engineers, and the public to assist them through various processes.
• Functions as the liaison between the Department, City departments, and community groups.
• Monitors legislation and inter-governmental decisions affecting the operations of Neighborhoods and Code
Enforcement and takes appropriate action.
• Makes public and private presentations.
• Provides program information, answers questions, and assists the public.
• Responds to inquiries form the media and public.
• Efficient use of computer hardware and software to maintain neat and accurate records.
NON-ESSENTIAL/MARGINAL FUNCTIONS:
• Assumes additional responsibilities as directed and as they relate to overall function of Neighborhoods, Code,
and SBARC.
105105
QUALIFICATIONS
To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE:
• Graduation from an accredited four-year college. Preference will be given to applicants with a Master’s degree
in city, community or urban planning, public administration, or government.
• Minimum of six years practical experience in increasingly responsible positions with supervisory experience.
• Any equivalent combination of education and experience.
KNOWLEDGE AND ABILITY:
• Demonstrated success in leading groups through the process of change to leverage technology and increase
efficiencies.
• Interpersonal communication skills to effectively communicate instructions, procedures and processes to team
members, and to manage a team and delegate responsibilities, tasks and assignments as appropriate.
• Ability to hold individuals and teams accountable to expectations, goals, and standards of performance using
diplomacy and conflict resolution techniques.
• Ability to effectively address the public, handle stressful situations, work cooperatively with others, handle
multiple tasks, and work under pressure/deadlines.
• Experience that demonstrates initiative, problem diagnosis, critical thinking, and proactive problem solving skills.
• Experience maintaining a strong degree of confidentiality, integrity, and judgment.
• Strong project management skills.
• Ability to develop and implement short- and long-range plans/programs; analyze data and situations, make
recommendations, formulate options, strategies, and solutions.
• Working knowledge of principles and practices of urban planning, land use, and neighborhood development.
• Ability to relate well with community leaders, elected and appointed officials, and diverse community and civic
groups.
• Ability to read and write, understand, and interpret regulations and legislation.
• Working knowledge of computers, computer database, and geographic mapping systems.
• Good written and verbal communication skills required for public presentations.
• Ability to attend evening and weekend meetings when necessary.
CERTIFICATES, LICENSE, REGISTRATION:
• Valid Driver’s License required.
EQUIPMENT:
Phone, personal computer including word processing, spreadsheet and publishing software, copy machine, fax machine,
calculator, binding machine and car.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The
employee is occasionally required to walk; use has to fingers, handle or feel objects, tools or controls; and reach with
hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required in
this job include vision and the ability to adjust focus.
WORK ENVIRONMENT:
Work is performed in office settings, with moderate inside temperatures, occasionally works in outside weather
conditions. The noise level in the work environment is usually quiet to moderate. Entire office is smoke free.
106106
DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned
to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so
classified. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this
job at any time. The City of South Bend is an at will employer.
REQUIRED:
Pre-Employment Drug Screen
Equal Employment Opportunity Employer
107107
EMPLOYEE ACKNOWLEDGEMENT
I, ___________________________________________________, acknowledge review of this job description.
(Employee Name – PRINT Name)
Employee Signature: _______________________________________________ Date: ___________________
Supervisor Name (Please print): ________________________________________________________________
Supervisor Signature: ______________________________________________ Date: ___________________
108108
City of South Bend
Position Description
Title Manager - Aquatics Position Code:
Department: Venues Parks & Arts
Reports To: Director of Recreational Experiences
FLSA Status: Exempt Collective Bargaining Representation: No
Driver’s License: X, Operator
Other: Security Sensitive: No Safety Sensitive: No Child Related: Yes
Effective: 1/1/2021 Revisions:
HR Director Approval: Date:
POSITION SUMMARY:
Responsible for the management of Venues Parks & Arts aquatic facilities, which include but are not limited to: East Race
Waterway, Howard Park Ice Trail, Kennedy Water Playground and Potawatomi Pool. Oversees day-to-day operation of all
processes, people, tools, and physical assets required for optimal facility performance. Cultivates, organizes, and in some
cases plans and implements programs, events and activities.
SUPERVISION EXERCISED:
Responsible for supervision of staff. Ex: Lifeguards, Swim Instructors, cashiers, skate guards.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Participates in the development, construction, maintenance and up-keep of VPA aquatics facilities, including but not
limited to: East Race Waterway, Howard Park Ice Trail, Kennedy Water Playground, and Potawatomi Pool.
• Cultivates aquatics-related programs, activities, and events offered at VPA aquatic facilities and various partner
facilities.
• Analyzes trends and community needs in relation to aquatics-related programming and prepares long-range plans to
meet those needs.
• Cultivates and manages partnership relationships with external/community stakeholders and other VPA divisions
in the development, coordination, and implementation of aquatic programs, activities, and events.
• Trains, supervises and evaluates staff.
• Conducts specific and necessary training for staff and keeps records required by the American Red Cross, the State
Board of Health and the Recreation Division.
• Researches, prepares and submits administrative reports as requested.
• Maintains equipment inventory. Purchases necessary equipment as needed for programs.
• Helps department maintain national accreditation.
• Oversees setup and utilization of specialized software for online program/event/league registration, customer
relationship management, and data tracking/reporting.
• Responsible for updating and maintaining webpages on the department’s website.
• Oversees marketing for aquatics-related programs, activities, and events
• Handles the fiscal management of athletic programming, which includes, preparation of an annual budget,
maintaining account projects, submitting purchase orders and direct pays.
NON-ESSENTIAL/MARGINAL FUNCTIONS:
Assumes additional responsibilities as requested.
109109
2
EDUCATION / QUALIFICATIONS:
• Bachelor’s Degree in Parks & Recreation, Physical Education, Aquatics or closely related field.
• Two years’ experience administering a total Aquatic Program.
• Working knowledge of City or County government a plus.
KNOWLEDGE, SKILLS, ABILITIES:
• Knowledge of principles and processes for providing customer and personal services.
• Working knowledge of programming activities related to diverse groups.
• Knowledge of relevant equipment, policies, procedures, and strategies that directly affect the operation of
aquatics-related programming.
• Working knowledge of contracts, contract governance, contractual language and the contract lifecycle.
• Working knowledge of program marketing, communication and social media skills a plus.
• Standard computer proficiency. Ability to learn, setup and operate various software for league and camp/clinic
registration, field reservation, customer management, and reporting.
• The ability to communicate orally and express in writing information and ideas.
• The ability to supervise and coordinate the work activities of personnel, such as training staff members and
assigning work duties.
• Ability to think creatively by developing, designing, or creating appropriate programming.
CERTIFICATES, LICENCE, REGISTRATION:
• Valid driver’s license, or ability to obtain one, required.
• CPR/AED Certified.
EQUIPMENT:
Desktop and laptop computer, calculator, automobile, telephone, copier, facsimile machine, automobile, aquatic and
recreational equipment.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The
employee is occasionally required to walk; use hands to fingers, handle or feel objects, tools or controls; and reach with
hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required in
this job include vision and the ability to adjust focus.
WORK ENVIRONMENT:
Work is performed in an office setting or in the field with moderate inside or outside temperatures. The noise level in the
work environment is usually quiet to moderate in the office and moderately loud in the field. Entire facility inside and
outside is smoke free.
DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by individuals
assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of
personnel so classified. Nothing in this job description restricts management's right to assign or reassign duties and
responsibilities to this job at any time
REQUIRED:
Pre-Employment Drug Screen
Criminal Background Check
110110
3
EMPLOYEE ACKNOWLEDGEMENT
I, ___________________________________________________, acknowledge review of this job description.
(Employee Name – PRINT Name)
Employee Signature: _______________________________________________ Date: ___________________
Supervisor Name (Please print): ________________________________________________________________
Supervisor Signature: ______________________________________________ Date: ___________________
111111
City of South Bend
Position Description
Title Manager - Athletics Position Code:
Department: Venues Parks & Arts
Reports To: Director of Recreational Experiences
FLSA Status: Exempt Collective Bargaining Representation: No
Driver’s License: X, Operator
Other: Security Sensitive: No Safety Sensitive: No Child Related: Yes
Effective: 1/1/2021 Revisions:
HR Director Approval: Date:
POSITION SUMMARY:
Responsible for the oversight, coordination, and administration of a range of athletic and sports-related Venues Parks &
Arts programming including: competitive, instructive, and recreational activities for both adults and youth.
SUPERVISION EXERCISED:
Responsible for overseeing supervision of staff. Ex: Softball Commissioner, Leeper Tennis Director, PT Tennis Employees,
Officials/Umpires, PT Diamond Rental Supervisor, PT Volleyball Workers, Instructors.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Participates in the development, construction, maintenance and up-keep of VPA athletic facilities and fields.
• Cultivates athletic and sports-related programs, activities, and events offered across all VPA facilities and fields.
• Analyzes trends and community needs in relation to athletic and sports-related programming and prepares long-
range plans to meet those needs.
• Cultivates and manages partnership relationships with external/community stakeholders and other VPA divisions
in the development, coordination, and implementation of athletic and sports-related programs, activities, and
events.
• Trains, supervises and evaluates staff.
• Oversees, supervises, and evaluates the Softball Commissioner and the entire softball program.
• Oversees, supervises, and evaluates the Leeper Tennis Center, facility and program.
• Researches, prepares and submits administrative reports as requested.
• Represents the department to outside stakeholders, community groups and organizations.
• Coordinates the scheduling and rental of VPA athletic fields, including softball, baseball, football, and other as
requested.
• Maintains equipment inventory. Purchases necessary equipment as needed for programs.
• Helps department maintain national accreditation.
• Oversees setup and utilization of specialized software for online program/event/league registration, customer
relationship management, and data tracking/reporting.
• Responsible for updating and maintaining webpages on the department’s website.
• Oversees marketing for athletic and sports-related programs, activities, and events
• Handles the fiscal management of athletic programming, which includes, preparation of an annual budget,
maintaining account projects, submitting purchase orders and direct pays.
NON-ESSENTIAL/MARGINAL FUNCTIONS:
Assume additional responsibilities as requested.
112112
2
EDUCATION / QUALIFICATIONS:
• Bachelor’s Degree in Sports Management, Parks & Recreation, Physical Education or related field.
• Two to four years’ experience in league sports, programming and/or officiating.
• Working knowledge of City or County government a plus.
KNOWLEDGE, SKILLS AND ABILITIES:
• Knowledge of principles and processes for providing customer and personal services.
• Working knowledge of programming activities related to diverse groups.
• Knowledge of relevant equipment, policies, procedures, and strategies that directly affect the operation of
athletic and sports-related programming.
• Working knowledge of contracts, contract governance, contractual language and the contract lifecycle
• Working knowledge of program marketing, communication and social media skills a plus.
• Standard computer proficiency. Ability to learn, setup and operate various software for league and camp/clinic
registration, field reservation, customer management, and reporting.
• The ability to communicate orally and express in writing information and ideas.
• The ability to supervise and coordinate the work activities of personnel, such as training staff members and
assigning work duties.
• Ability to think creatively by developing, designing, or creating appropriate programming.
CERTIFICATES, LICENSE, REGISTRATION:
• Valid driver’s license, or ability to obtain one, required.
• CPR/AED Certification.
EQUIPMENT:
Desktop Computer, Laptop Computer, Calculator, Telephone, Copy machine, Fax Machine, Automobile, Sports and
Recreational equipment.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently
required to sit and walk, and talk or hear.
The employee is occasionally required to walk; use hands to fingers, handle or feel objects, tools or controls; and reach
with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required
in this job include vision and the ability to adjust focus.
WORK ENVIRONMENT:
Work is performed in an office setting or in the field with moderate inside or outside temperatures. The noise level in the
work environment is usually quiet to moderate in the office and moderately loud in the field. Entire facility inside and
outside is smoke free.
DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by individuals
assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of
personnel so classified.
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any
time.
REQUIRED:
Pre-Employment Drug Screen
Criminal Background Check
113113
3
EMPLOYEE ACKNOWLEDGEMENT
I, ___________________________________________________, acknowledge review of this job description.
(Employee Name – PRINT Name)
Employee Signature: _______________________________________________ Date: ___________________
Supervisor Name (Please print): ________________________________________________________________
Supervisor Signature: ______________________________________________ Date: ___________________
114114
City of South Bend
Position Description
Title Manager - Center Position Code:
Department: Venues Parks & Arts
Reports To: Director of Community Programming or Director of Recreational Experiences
FLSA Status: Exempt Collective Bargaining Representation: No
Driver’s License: X, Operator
Other: Security Sensitive: No Safety Sensitive: No Child Related: Yes
Effective: 1/1/2021 Revisions:
HR Director Approval: Date:
POSITION SUMMARY:
Responsible for the management of a Venues Parks & Arts programming facility. Oversees day-to-day operation of all
processes, people, tools, and physical assets required for optimal facility performance. Cultivates, organizes, and in some
cases plans and implements programs, events and activities at the center.
SUPERVISION EXERCISED:
Responsible for overseeing supervision of staff. Ex: Front Desk Receptionist, custodial staff, program coordinators.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Participates in the development, construction, maintenance and up-keep of the center and its surrounding campus.
• Cultivates programs, activities, events and services offered within the center and its surrounding campus.
• Cultivates and manages partnership relationships with external/community stakeholders and other VPA divisions
in the development, coordination, and implementation of programs, activities, events and services within the
center.
• Trains, supervises and evaluates staff.
• Researches, prepares and submits administrative reports as requested.
• Coordinates, schedules, and maintains related records/statistics for programs and personnel at the centers.
• Represents the department to outside stakeholders, community groups and organizations.
• Coordinates the scheduling and rental of the center and its facilities.
• Purchases necessary equipment as needed for programs, activities and events at center.
• Oversees marketing for programs, activities, events and services
• Handles the fiscal management of the facility and all associated programming, which includes, preparation of an
annual budget, maintaining account projects, submitting purchase orders and direct pays.
• Helps department maintain national accreditation standards.
• Responsible for updating and maintaining webpages on the department’s website.
• Oversees setup and utilization of specialized software for online program registration, customer relationship
management, and data tracking/reporting.
NON-ESSENTIAL/MARGINAL FUNCTIONS:
Assumes additional responsibilities as requested.
EDUCATION / QUALIFICATIONS:
• Bachelor’s Degree in Parks & Recreation, Social Services or closely related field.
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• Two years’ experience in recreation programming.
• Working knowledge of City or County government a plus.
KNOWLEDGE, SKILLS AND ABILITIES:
• Knowledge of principles and processes for providing customer and personal services.
• Working knowledge of programming activities related to diverse groups.
• Knowledge of relevant equipment, policies, procedures, and strategies that directly affect the operation of a
programming facility.
• Working knowledge of contracts, contract governance, contractual language and the contract lifecycle.
• Working knowledge of program marketing, communication and social media skills highly preferred.
• Standard computer proficiency. Ability to learn, setup and operate various software for online registration,
customer management, and reporting needs.
• The ability to communicate orally and express in writing information and ideas.
• The ability to supervise and coordinate the work activities of personnel, such as training staff members and
assigning work duties.
• Ability to think creatively by developing, designing, or creating appropriate programming.
CERTIFICATES, LICENSE, REGISTRATION:
• Valid driver’s license, or ability to obtain one, required
• CPR/AED Certification.
EQUIPMENT:
Desktop Computer, Laptop Computer, Calculator, Telephone, Copy machine, Fax Machine, Automobile, Sports and
Recreational equipment.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently
required to sit and walk, and talk or hear.
The employee is occasionally required to walk; use hands to fingers, handle or feel objects, tools or controls; and reach
with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required
in this job include vision and the ability to adjust focus.
WORK ENVIRONMENT:
Work is performed in an office setting or in the field with moderate inside or outside temperatures. The noise level in the
work environment is usually quiet to moderate in the office and moderately loud in the field. Entire facility inside and
outside is smoke free.
DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned
to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so
classified. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this
job at any time.
REQUIRED:
Pre-Employment Drug Screen
Criminal Background Check
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EMPLOYEE ACKNOWLEDGEMENT
I, ___________________________________________________, acknowledge review of this job description.
(Employee Name – PRINT Name)
Employee Signature: _______________________________________________ Date: ___________________
Supervisor Name (Please print): ________________________________________________________________
Supervisor Signature: ______________________________________________ Date: ___________________
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City of South Bend
Position Description
Title Manager – Employee Safety Position Code:
Department: Human Resources
Reports To: Director of Human Resources
FLSA Status: Exempt Collective Bargaining Representation: No
Driver’s License: Yes, Operator’s License
Other: Security Sensitive: No Safety Sensitive: No Child Related: No
Effective: 1/1/2021 Revisions:
HR Director Approval: Date:
POSITION SUMMARY:
The Manager-Employee Safety is part of the Human Resources team for the City of South Bend. This position is responsible for
developing and administering the City’s workers’ compensation and workplace safety programs. This includes working to
prevent workplace accidents and promoting health and safety awareness and education to employees, ensuring compliance
with relevant workplace safety laws and regulations. The Manager-Employee Safety must develop a strong relationship with
the various labor groups, care providers, City employees, and administrative staff to ensure the best service and safety
possible to City employees.
SUPERVISION EXERCISED:
None.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Develop consistent policies and procedures to manage workplace accidents and injuries City-wide.
• Evaluate health and safety practice and procedures for risk assessment and legal compliance.
• Conduct, coordinate, and/or facilitate accident prevention training and health and safety training for City employees.
• Leverage tools available in the City’s Safety & Risk software, to formalize and implement workforce health and safety
programs and practices.
• Identify and coordinate opportunities to provide enterprise-wide training related to OSHA, DOT, etc., as required in
departments across the City.
• Suggest solutions, improvements, and prevention steps for safety issues.
• Administer the workers’ compensation program for all City employees, including routine communications with
employee-claimants and their supervisors, medical providers, and the City’s third-party administrator (“TPA”).
• Manage and negotiate the TPA’s service contract.
• Analyze claims as a means of mitigating and preventing future injuries.
• Maintain electronic data management systems for safety, workers’ compensation, and training activities.
• Serve as first point of contact for injured employees and supervisors to coordinate care and incident documentation.
• Ensure the workforce is trained in appropriate safety measures and the City is compliant with all relevant safety
requirements (e.g., OSHA, DOT).
• Satisfy safety-related and injury-related reporting obligations to all necessary regulatory bodies.
• Coordinate and document the execution of all necessary random or incident-related drug and alcohol testing of City
employees, in accordance with bargaining unit agreements and City policies and practices.
• Schedule and coordinate necessary DOT and OSHA training and testing activities conducted by external service
providers.
• Communicate routinely with Human Resources staff members regarding areas and matters of mutual concern,
including coordinating employee benefits, injury-related leave, light duty, and return to work for employees with
workers’ compensation claims.
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NON-ESSENTIAL/MARGINAL FUNCTIONS:
• Assume additional responsibilities as requested.
EDUCATION / QUALIFICATIONS:
• Bachelor of Science Degree or equivalent.
• Minimum four years of related experience in Workplace Safety, Risk Management, and Worker’s Compensation
Insurance.
KNOWLEDGE, SKILLS AND ABILITIES:
• Knowledge of federal, state, and local laws, codes, and safety regulations including Workers’ Compensation and ADA
laws, OSHA, employment laws, and procedures and regulations.
• Ability to research, analyze, and make creative and sound recommendations relating to workers’ compensation
claims and other workplace safety issues.
• High level of organizational skills and the ability to maintain accurate and complete records.
• Ability to evaluate and recognize potential problems or issues, and recommend and/or implement effective solutions.
• Positive attitude and the ability to engage with workforce, as well as build support for the City’s safety program.
• Demonstrated ability to communicate clearly and concisely, both orally and in writing, as well as establish and
maintain effective working relationships.
• Ability to gather feedback and continually improve processes and communication.
• Must have knowledge of Microsoft Suite.
• Working knowledge of City or County government a plus.
• While not routine, the Manager may be contacted at any hour to respond to emergencies.
CERTIFICATES, LICENCE, REGISTRATION:
• Valid Driver’s License required.
• Occupational Safety and Health Certifications preferred
• Certified Workers’ Compensation Professional is a plus.
EQUIPMENT:
Desktop and laptop computer; telephone, copier, facsimile machine, and all safety related equipment.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The
employee is occasionally required to walk; use hands to fingers, handle or feel objects, tools or controls; and reach with
hands and arms. The employee must occasionally lift and/or move up to 20 pounds and use a ladder to evaluate areas for
safety. Specific vision abilities required in this job include vision and the ability to adjust focus.
WORK ENVIRONMENT:
Work is performed in office settings, with moderate inside temperatures. The noise level in the work environment is
usually quiet to moderate in the office; however certain duties on outside of the office may expose the employee to a
similar environment, the employee is evaluating for safety. This may include loud noise levels, moving mechanical parts,
fumes or airborne particles, toxic or caustic chemicals, and varying temperatures. Entire office is smoke free.
DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned
to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so
classified. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this
job at any time.
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REQUIRED:
Pre-Employment Drug Screen
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EMPLOYEE ACKNOWLEDGEMENT
I, ___________________________________________________, acknowledge review of this job description.
(Employee Name – PRINT Name)
Employee Signature: _______________________________________________ Date: ___________________
Supervisor Name (Please print): ________________________________________________________________
Supervisor Signature: ______________________________________________ Date: ___________________
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City of South Bend
Position Description
Title Manager – Youth Employment Position Code:
Department: Venues Parks & Arts
Reports To: Director of Community Programming
FLSA Status: Exempt Collective Bargaining Representation: No
Driver’s License: X, Operator
Other: Security Sensitive: No Safety Sensitive: No Child Related: Yes
Effective: 1/1/2021 Revisions:
HR Director Approval: Date:
POSITION SUMMARY:
The Manager of Youth Employment is responsible for managing the Youth Jobs SB program within VPA, including
developing basic structure and curriculum, identifying partners, and initiating scalable solution for future years. This
program and curriculum would be available to all city departments and extended, on a fee basis, to external partner
businesses who employ youth. This position would work alongside the cross-divisional Venues Parks & Arts’ Leadership
team.
ESSENTIAL JOB FUNCTIONS:
This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected.
• Generate work-based learning programs with full pre and post assessments to measure impact.
• Collect and disseminate information on summer and year-round Work-Based Learning programs to employers,
parents, teachers, students, and staff with a focus on active recruitment of at-risk youth.
• Create a comprehensive program curriculum that includes:
o Building professional networks
o Exploring career opportunities
o Developing essential job and leadership skills
o Diversity & inclusion training
o Civility & discourse in the workplace
o Job essentials (dress, timeliness, handshakes, correspondence, etc.)
o Community service
o Financial literacy
o Resume writing
• Oversee South Bend Youth Task Force.
• Connect youth to mentorship opportunities.
• Develop list of business partners willing to employ successful SBYEP youth to “pipeline” jobs. Actively refer youth to
these jobs.
• Develop and provide leadership training.
NON-ESSENTIAL / MARGINAL FUNCTIONS:
• Assume additional responsibilities as requested.
QUALIFICATIONS:
To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
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EDUCATION AND EXPERIENCE
• High school diploma or equivalent education required. Bachelor’s Degree in Social Services, Business or related
field preferred (experience in a position with similar duties and responsibilities may be substituted for all or part
of the education requirement).
• At least five years of supervisory experience along with program development experience, ideally in work force
development, youth programming, or similar field required.
KNOWLEDGE, SKILLS, AND ABILITIES:
• Knowledge of program management and development procedures.
• Knowledge of budgeting and reporting.
• Tech savvy, proficient in MS Office.
• Ability to work with diverse multi-disciplinary teams.
• Excellent time-management and organizational skills.
• Outstanding verbal and written communication skills.
• Demonstrated ability to build excellent personal and organizational relationships.
• Demonstrated analytical skills, strategic and system thinking.
CERTIFICATES, LICENSES, REGISTRATIONS:
Valid driver’s license, or ability to obtain one, required.
EQUIPMENT:
Computers; Telephones; Photocopiers; other office machines.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently
required to sit and walk, and talk or hear.
The employee is frequently required to sit and walk, and talk and hear. The employee occasionally required to use hands
to fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee is occasionally required
to climb or balance; stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required in this job include visions and the ability to adjust focus.
WORK ENVIRONMENT:
Work is performed in an office setting or in the field with moderate inside or outside temperatures. The noise level in the
work environment is usually quiet to moderate in the office and moderately loud in the field. Entire facility inside and
outside is smoke free.
DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by individuals
assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of
personnel so classified. Nothing in this job description restricts management’s right to assign or reassign duties and
responsibilities to this job at any time. The City of South Bend is an at will employer.
REQUIRED:
Pre-Employment Drug Screen
Criminal Background Check
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EMPLOYEE ACKNOWLEDGEMENT
I, ___________________________________________________, acknowledge review of this job description.
(Employee Name – PRINT Name)
Employee Signature: _______________________________________________ Date: ___________________
Supervisor Name (Please print): ________________________________________________________________
Supervisor Signature: ______________________________________________ Date: ___________________
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