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HomeMy WebLinkAboutNeighborhood Stat Slides_2020 Q2SBStat 2020 Neighborhood Stat Q2 July 20, 2020SBStat SBStat 2020 Guidance for a Remote SB Stat Meeting 1.When you’re not speaking, please mute your microphone 2.To ask a question, let the moderator know you have a question in the chat. This can be as simple as typing: •“Hi I have a question” •“I’d like to follow up on this” 3.The moderator will let the conversation breathe during discussion, but will step in if needed residents’ livesImprove 1 4 departmentsEmpower servicesImprove 2 dataFocus on 3 These are the SB Stat Program Goals in 2020. These goals serve as a roadmap for departments and guidance from the Mayor on priority areas of focus in 2020 Citywide Performance Management SBStat 2020 Today’s Agenda I. Highlights from this past quarter II. Using data to drive performance III. Taking action IV. Celebrating our values SBStat 2020 Project Brief Description Status Road Repair Strategy Analyze strategies for prioritization and funding Neighborhood Health Indicators Develop a map for internal and/or external use Trash and Yard Waste Pick-Up Outreach Restructure program outreach to reduce cross- contamination Vacant Commercial Property Strategy Develop joint strategy for identifying and activating commercial vacant lots RSVP KPI Reporting Prioritize KPIs and develop reporting structure Neighborhood Stat Portfolio Summary Status of SBStat projects in the queue for 2020 Legend Project on schedule Project delayed Project cancelled Project under consideration SBStat 2020 Using data to drive performance Diving deep into a few key initiatives being undertaken to improve city performance SBStat 2020 Road Repair Strategy •Goals •2020 data analysis •Short-term strategy •Long-term strategy SBStat 2020 Road Repair Strategy What are the big picture goals? 1.Create a long-term road repair strategy •High standards (internal and benchmark) •Flexibility to accommodate year-to-year needs •Data-driven decision making 2.Increase communication and transparency with residents who care deeply about this issue +Repair all failed roads with a PASER of 1 or 2 +Ensure equitable road quality across residential and non-residential roads +Develop 1-and 3-year road repair lists +Develop a sustainable repair strategy that maintains and/or improves citywide road quality +Consistently track and analyze road quality data in order to support data-driven decision-making +Publicize roads dashboard and repair list Short-term Goals (1 –3 Years)Long-term Goals (3+ Years)Dashboard & Ongoing Reporting 01 02 03 Road Repair Strategic Plan Making the big picture goals a reality SBStat 2020 Pavement Surface Evaluation and Rating (PASER) System Road Quality Evaluation Tool PASER System SBStat 2020 Road Quality Evaluation Tool RoadBotics •Automated, unbiased road quality analysis using AI (scale of 1-5) •First assessment occurred August 2018 •New contract signed April 2020 •2020 assessment will be completed by the end of July PASER Data Analysis Metric 2019 2020 Average PASER 6.6 6.0 Road Type Average PASER (out of 10)Total Lane Miles Non-residential 6.22 ~395 Residential 5.89 ~795 Changes from 2019 to 2020 PASER data 2020 PASER data by road type SBStat 2020 Brick Roads •PASER for brick roads •Strategy •Spot repair •Reclaim (underneath asphalt) •Brick road survey 7.65 (out of 10) SBStat 2020 Short-Term Strategy (1-3 years) •Methodology: No failed roads (will repair all 1s and 2s from 2020 data) •Total lane miles: 7.05 •Total cost: $2,846,038.51 ($403,856.15 per lane mile) •Funding: •2021 budget will cover current estimated cost •Contingent upon getting 50:50 matching for $1M •TIF is a potential supplementary funding source SBStat 2020 Project Cost Estimate Checklist ✓Length and width ✓Number of lane miles ✓Project type (milling depth, road or alley vacation, or reconstruction) ✓Structure replacement (manholes, inlets, water valves) ✓Repair or replacement of sewers, curbs, curb ramps, and sidewalks ✓Drainage and utilities (install new catch basin or water lines) SBStat 2020 2019-2020 Project Costs Project Milling Depth Notes Lane Mi Cost 2019 Contractor Paving 1.5"Structure readjustment 4.8 $ 461,378.00 2019 CCMG RD 1 1.5"Structure readjustment, curb ramps, sidewalk, ped push buttons 10 $ 1,076,412.33 2019 CCMG RD 2 1.5"Structure readjustment, curb ramps, sidewalk, ped push buttons 6.05 $ 781,450.00 Corby, Rockne, and Ironwood Reconstruction Asphalt 1.38 $ 3,135,729.00 Olive St Reconstruction Concrete 1.73 $ 3,338,539.41 Bendix Drive Reconstruction Concrete 3.36 $ 4,089,000.00 *Large-scale project estimates are based on worst-case scenario Road Construction Map SBStat 2020 2021 Failed Road List Street Name Lane Miles Total Estimate W Poland St 0.22 $ 272,337.55 W Jefferson Blvd 0.29 $ 282,106.27 S Kindig Dr 0.25 $ 255,409.35 N Fulton Ct 0.05 $ 73,520.69 Portage Ct 0.06 $ 66,981.62 W Hancock St 0.22 $ 319,424.75 S Dale Ave 0.58 $ 147,139.59 E Calvert St 0.56 $ 445,206.33 S Rush St 0.48 $ 284,902.23 N Jacob St 0.67 $ 380,647.86 S Gotham Dr 0.73 $ 287,906.27 W Irvington Dr 0.54 $ 10,368.00 N Garden Oak Dr 1.09 $ 20,088.00 Columbia St 0.58 $ - W Huron St 0.06 $ - N Inglewood Pl 0.09 $ - N India Ct 0.06 $ - S Hawthorne Dr 0.43 $ - N South Bend Ave 0.09 $ -Total 7.05 $ 2,846,038.51 SBStat 2020 Next 2-3 years Targeting roads rated as 3 and 4 SBStat 2020 2019-2020 Budget SBStat 2020 2021 Budget Request •Local Roads and Streets (Fund 251) •Community Crossings Matching Grant -$2,000,000 (contingent on getting $1M from the state) •Outsourced Paving -$650,000 •Motor Vehicle Highway •Internal Paving -$1,000,000 •Major Moves •Outsourced Paving -$300,000 SBStat 2020 Road Lifespan Project Type Road Type Road Material Years Added Reconstruction Residential​Asphalt 20 Reconstruction Arterial Asphalt 15​ Reconstruction Arterial​Concrete​50​ Milling (1.5”)Both Asphalt 10 Crack Sealing Both Asphalt​4​ Liquid Road Both Asphalt 7.5 *Will develop more accurate predictions over time based upon historical data SBStat 2020 Long-Term Strategy •Methodology: Pivot from “no 1s and 2s” to more cost-effective strategy that maintains and/or improves citywide road quality •Average citywide PASER: 6.27 •Average statewide PASER: TBD •Data collection: 1) PASER and RoadBotics or 2) only RoadBotics •Ensure quality of data to justify cost of RoadBotics •Develop conversion value from RoadBotics to PASER SBStat 2020 Taking action Offering policy alternatives, data-based frameworks, and decision points to take action in improving the lives of South Bend residents Taking Action Road Repair Strategy The problem •Need to repair failed roads (1s and 2s) •Need to establish a short-and long-term repair strategy •Need to increase transparency with the public Available data •PASER data •RoadBotics data Key context •Desire to refocus on residential roads •Ongoing and COVID-related financial constraints Decision points for the Mayor •Provide feedback for short-and long-term road repair strategies •Decide whether to make roads dashboard and repair lists public SBStat 2020 Next Steps 1.Finalize 1-and 3-and 10-year Strategic Plan, including road repair list and brick road strategy •Timeline: Mid-August •Format: 5-10 page Strategic Plan 2.Publicize data •Roads dashboard (current state of roads) •1 or 3-year periodically updated repair priority list to accompany the Strategic Plan 3.Establish long-term data collection and management strategy 2021-2023 Priority Roads List Road Material Length PASER Repair Decision #1 Asphalt 17 2 Confirmed 2021 #2 Brick .5 2 Goal 2021 #3 Asphalt 4 4 Goal 2022 #4 Concrete 2 7 Unknown …. Discussion Questions: •What are the hurdles/challenges to tackle before releasing a 3-year list? •Any additional data/information needed •What caveats do we include when communicating with the public to account for variability? •How often should this be updated and when should it be released? SBStat 2020 Closing out the quarter Revisiting the Neighborhood Stat Portfolio Project Status Road Repair Strategy RSVP KPI Reporting Neighborhood Health Indicators Map Trash and Yard Waste Pick-Up Program Outreach Vacant Commercial Property Strategy Historic Investment Legend Project on schedule Project delayed Project cancelled Project under consideration •Do we have clear next steps for the key initiatives discussed today? •Is the portfolio to the left still accurate? Should the projects next up in the queue be prioritized for next quarter? •Are there any initiatives/areas of interest that should be added to the portfolio for next quarter? Questions to close out the quarter SBStat 2020 Project Updates Sharing updates and decision points for additional ongoing projects SBStat 2020 RSVP KPI Reporting Goal: To develop a proactive KPI reporting structure for RSVP •Can be used both internally and externally •Will hopefully reduce the number one-off requests for updates and data •Could serve as a best practice template for other relevant City programs/services •Update: On hold SBStat 2020 Neighborhood Health Indicators Map Goal: Create a neighborhood health indicator map to be used for internal and/or external decision-making •Both qualitative and quantitative data, as well as best practice research •Emphasis on social determinants of health •Separate from previous discussions about visualizing neighborhood investment SBStat 2020 SBStat 2020 Neighborhood Health Indicators Map •Update: On hold •Proposal for interim deliverable: GIS map with demographic census data (e.g. age, gender, race, housing, households) SBStat 2020 Celebrating our values This section highlights exemplary work happening in the City to improve performance that may otherwise go unnoticed SBStat 2020 SBStat 2020 80% 11% 4%5% I am a resident of this area I own property in this area but am not a residentI attend an association located in the area •Mailed 878 postcards ▪Initial invitation to participate in survey ▪Follow up reminder (2 weeks) ▪Draft plan announcement •Interviewed area stakeholders ▪Institutions ▪Property Management ▪City Departments Community Engagement 80%of respondents were residents of the area. SBStat 2020 •Developed online survey and exercises ▪Map My Neighborhood ▪Areas of Improvement ▪Future Land Use •Sent survey response reminder •Shared draft of plan document for public review and commentary Community Engagement SBStat 2020 Economic Empowerment & Engagement Team Updates •Small Developer Boot Camp •Structuring your project’s program •What is allowed on your site •Proformas and financing strategies •Assembling your pitch •What Works Cities Cohort •Housing security •Racial equity •Community engagement SBStat 2020 Neighborhood Stat Q2 July 20, 2020SBStat