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HomeMy WebLinkAboutSpecial Event Committee Minutes_8-18-20_ SPECIAL EVENTS COMMITTEE MEETING MINUTES August 18, 2020, 11:00 AM 731 S. Lafayette Blvd, South Bend, IN 46601 Members present: Brad Rohrscheib, Darwin Shipley, Jonathan Jones 1. Call to Order The meeting was called to order at 11:10 AM by President Rohrscheib. 2. Approval of minutes Upon a motion by Rohrscheib and seconded by Shipley the minutes from the previous meeting July 21st was approved unanimously 3. Approval of Special Event Permits a. DTSB Tree Lighting Ceremony – December 4th Same route as last year. Had no issues with it in past. No construction concerns. Requesting closure of Washington St from MLK to Michigan St. Procession will travel from Century Center parking lot to gridiron on Washington St through SB Chocolate Café parking lot. Closure will occur from 3:00 PM to 11:00 PM Upon a motion by Rohrscheib and seconded by Jones the permit was approved unanimously b. DTSB Holiday Light Parade – December 11th Same route as last year. No concerns in past. No construction issues. Staging area is Notre Dame Ave from Washington to Wayne. Procession starts at Jefferson/Notre Dame and travels west on Jefferson, north on Niles, east on Washington and ends at St. Louis. Closure from 6:00 PM to 8:00 PM. Reconfirm staging closure with DTSB. Upon a motion by Rohrscheib and seconded by Shipley the permit was approved unanimously Page | 2 Block Parties – a. Elwood – Meade to Kaley – September 5th Requesting closure from 12:00 PM to 11:00 PM, signatures were obtained from neighbors. No issues from committee with event. T/L will pick drop off cones at the applicants address on Friday afternoon and pick them up on Monday morning. Upon a motion by Rohrscheib and seconded by Shipley the permit was approved unanimously 4. Other Business – Amend the agenda to add one new event – DTSB September First Fridays. a. September First Fridays – September 4th Using the same closure as (August First Fridays). Michigan St from Wayne to Jefferson. T/L will post no parking 24 hours in advance. Closure will occur 12:00 PM to 11:30 PM. T/L will drain jersey walls at the end of event. Upon a motion by Rohrscheib and seconded by Shipley the permit was approved unanimously 5. 1. Privilege of the Floor – None 2. Adjournment With no additional business, Rohrscheib motioned for adjournment and Shipley seconded. The meeting ended at 11:30 AM.