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Home My WebLink About2020-07 - Monthly Financial ReportPeriod Ending: Issued By: City of South Bend Monthly Financial Report Page(s) Contents 2Fund Guide 3 Narrative 4 - 6 Projected Cash Balance 7 - 10 Cash Reserves Summary 11 - 16 Revenue & Expense Summaries 17 - 22 Revenue by Type 23 - 27 Expenditures by Actvity 28 - 30 Outstanding Debt 31 - 36 Employee Headcount Fund Summaries 37 - 57 General Fund 58 - 74 Venues, Parks & Arts Funds 75 - 93 Public Safety Funds 94 - 103 Department of Community Investment Funds 104 - 126 Public Works Funds 127 - 130 Code Enforcement Funds 131 - 137 Internal Service Funds 138 - 149 Administrative Funds 150 - 163 Redevelopment Commission Controlled Funds Distribution Mayor Chief of Staff Deputy Chief of Staff Common Council Department Heads Fiscal Officers July 31, 2020 Controller's Office Page # General Fund Page # Public Works Funds 37 101 General Fund 104 202 Motor Vehicle Highway 105 266 MVH Restricted Fund General Fund Departments/Divisions 106 251 Local Roads & Streets 38 Mayor 107 257 LOIT Special Distribution 39 Community Initiatives 108 265 Local Road & Bridge Grant 40 City Clerk 109 412 Major Moves Construction 41 Common Council 110 610 Solid Waste Operations 42 Controller's Office 111 611 Solid Waste Capital 43 Human Resources 112 620 Water Works Operations 44 Diversity & Inclusion 113 622 Water Works Capital 45 Human Rights 114 624 Water Works Customer Deposit 46 Legal Department 115 625 Water Works Sinking 47 Engineering 116 626 Water Works Bond Reserve 48 Office of Sustainability 117 629 Water Works Reserve Operations & Maintenance 49 AmeriCorps Grant Program 118 640 Sewer Repair Insurance 50 Streets & Sewers 119 641 Sewage Works Operations 51 Police Department 120 642 Sewage Works Capital 52 Police Crime Lab 121 643 Sewage Works Reserve Operations & Maint. 53 Fire Department 122 649 Sewage Sinking 54 Fire Training Center 123 653 Sewage Debt Service Reserve 55 EMS 124 654 Sewage Works Deposit Fund 56 Morris Performing Arts Center 125 655 Project Releaf 57 Palais Royale Ballroom 126 667 Storm Sewer Fund Venues, Parks & Arts Funds Code Enforcement Funds 58 201 Parks & Recreation 127 219 Unsafe Building 59 Parks Historical Summary 128 221 Landlord Registration 60 273 Morris PAC / Palais Royale Marketing 129 230 Code Enforcement Fund 61 274 Morris PAC Self-Promotion 130 Code Enforcement Historical Summary 62 312 2017 Parks Bond Debt Service 63 401 Coveleski Stadium Capital Internal Service Funds 64 416 Morris Performing Arts Center Capital 131 222 Central Services 65 450 Palais Royale Historic Preservation 132 224 Central Services Capital 66 453 2018 Zoo Bond Capital 133 226 Liability Insurance 67 471 2017 Parks Bond Capital 134 279 IT / Innovation / 311 Call Center 68 601 Parking Garages 135 711 Self-Funded Employee Benefits 69 670 Century Center 136 713 Unemployment Compensation 70 671 Century Center Capital 137 714 Parental Leave 71 672 Century Center Energy Conservation Debt Svc 72 730 City Cemetery Administrative Funds 73 731 Bowman Cemetery 138 102 Rainy Day 74 757 2015 Parks Bond Debt Service 139 217 Gift, Donation, Bequest 140 227 Loss Recovery Public Safety Funds 141 258 Human Rights Federal Grant 75 216 Police State Seizures 142 264 COVID-19 Response 76 218 Police Curfew Violations 143 404 County Option Income Tax 77 220 Law Enforcement Continuing Education 144 406 Cumulative Capital Development 78 249 Public Safety LOIT 145 407 Cumulative Capital Improvement 79 278 Take Home Vehicle Police 146 408 Economic Development Income Tax 80 280 Police Block Grants 147 750 Equipment/Vehicle Leasing 81 287 Emergency Medical Services Capital 148 752 South Bend Redevelopment Authority 82 288 Emergency Medical Services Operating 149 755 South Bend Building Corp 83 289 HAZMAT 84 291 Indiana River Rescue Redevelopment Commission Controlled Funds 85 292 Police Grants 150 324 TIF - River West Development Area (Airport) 86 294 Regional Police Academy 151 422 TIF - West Washington 87 295 COPS MORE Grant 152 429 TIF - River East Development Area (NE Dev) 88 299 Police Federal Drug Enforcement 153 430 TIF - Southside Development #1 89 350 2018 Fire Station #9 Bond Debt Service 154 435 TIF - Douglas Road 90 451 2018 Fire Station #9 Capital 155 436 TIF - River East Residential (NE Res) 91 701 Firefighters Pension 156 315 Redevelopment Bond - Airport Taxable 92 702 Police Pension 157 328 Redevelopment Bond - Palais Royale 93 705 Police K-9 Unit 158 351 2018 TIF Park Bond Debt Service Reserve 159 352 South Shore Double Tracking Bond Debt Service Dept of Community Investment Funds 160 433 Redevelopment General 94 209 Studebaker-Oliver Revitalizing Grants 161 439 Certified Technology Park 95 210 Economic Development State Grants 162 452 2018 TIF Park Bond Capital 96 211 Department of Community Investment (DCI)163 454 Airport Urban Enterprise Zone 97 212 Dept of Community Investment Grants 98 410 Urban Development Action Grant 99 600 Consolidated Building Fund 100 754 Industrial Revolving Fund 101 756 Smart Streets Debt Service 102 759 Eddy Street Commons Capital 103 760 Eddy Street Commons Debt Service 2 July 2020 Monthly Financial Report The City of South Bend developed the attached Monthly Financial Report to provide current year and prior year financial information for each City fund, as well as individual departments within various funds. Information is provided for revenue, expenditures, encumbrances, cash balances, outstanding debt, and current staffing levels. Projected Cash Balance (4 - 6) The projected ending cash balance for each City fund is calculated by taking a fund’s beginning cash balance for the year, adding in estimated revenues, and subtracting budgeted expenditures. This shows what a fund's ending cash balance will be if all estimated revenue is collected Cash Reserves Summary (7 - 10) The purpose of the Cash Reserves Summary Report is keep track of whether the City's funds are meeting their cash reserve requirement. Cash reserve requirements are set for each fund by the City of South Bend or other governing body (e.g. bond counsel, Century Center Board of Cash Reserve Requirements Cash reserve requirements are typically based on fund type. - Most City funds are assigned a cash reserve requirement of a percentage of the fund's annual expenditures. - Some funds have a set dollar amount as the reserve requirement, such as the Police Take Home Vehicle Fund 278 and the Century Center Capital Fund 671. - Capital project funds, grant funds, and bond capital funds do not have reserve requirements as they are spent down to zero. Changes in Cash Balance Property taxes are received in June and December of each year and this will cause the cash balances to fluctuate for total cash, redevelopment fund cash and civil city fund cash. Enterprise fund cash balances will fluctuate based on the receipt of bond proceeds and the spending down of cash on capital projects. Redevelopment fund cash accounts will vary based on capital spending on projects in tax Negative Cash Balances Due to the timing of revenue and expenditures, certain funds will not meet cash reserve requirements and may even have a negative cash balance at different times throughout the year. Although a fund has a negative cash balance, the City does not have negative cash overall. Pooled cash can cover those funds so necessary expenditures can be made even if revenues have not been received yet. Revenue & Expense Summaries (11 - 16) These summaries show the total revenue and expense by fund. Revenue by Type (17 - 22) This report shows the City's revenue collected by month and the total estimated revenue for the current year. Expenditures by Activity (23 - 27) This report shows the City's actuals expenditures by month and the total budgeted expenditures for the current year. Outstanding Debt (28 - 30) This report shows all of the City's outstanding debt. It details what the debt is for, when it was issued, original amount, the fund(s) repaying the debt, and the principal and interest payments due during the current year. Employee Headcount (31 - 36) This report shows the total number of full-time, permanent part-time, and seasonal/interns working for the City each month. It is broken down by City fund and by departments/divisions. It also shows the budgeted number of full-time employees. Fund Summaries (37 - 163) The fund summaries show the revenues and expenditures of each fund across years. The summaries include text boxes providing an explanation of revenues, expenditures, and spending on major capital projects. We hope that you find this Monthly Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report, please contact the Department of Administration & Finance by calling 311. 3 Beginning 2020 2020 Projected Ending Cash Balance Estimated Budgeted Surplus Cash Balance 1/1/2020 Revenues Expenditures (Deficit) 12/31/2020 City Controlled Funds 101 General Fund 44,871,229 71,659,754 72,902,340 (1,242,586) 43,628,643 Special Revenue Funds 102 Rainy Day 10,733,474 132,905 - 132,905 10,866,379 201 Parks & Recreation 3,649,543 16,456,050 16,495,507 (39,457) 3,610,086 202 Motor Vehicle Highway 4,743,203 8,445,901 9,240,175 (794,274) 3,948,929 209 Studebaker-Oliver Revitalizing Grants 929,415 120,000 873,464 (753,464) 175,951 210 Economic Development State Grants 64,775 630,706 691,169 (60,463) 4,312 211 Department of Community Investment (DCI)1,012,307 3,237,490 3,500,678 (263,188) 749,119 212 Dept of Community Investment Grants 305,248 7,311,291 7,564,954 (253,663) 51,585 216 Police State Seizures 238,323 32,281 108,753 (76,472) 161,851 217 Gift, Donation, Bequest 668,273 567,463 791,067 (223,604) 444,669 218 Police Curfew Violations 12,894 627 1,000 (373) 12,521 219 Unsafe Building 923,154 119,500 156,395 (36,895) 886,259 220 Law Enforcement Continuing Education 421,276 255,121 395,377 (140,256) 281,020 221 Rental Units Regulation 17,823 345,826 345,826 - 17,823 227 Loss Recovery 605,471 4,579 200,000 (195,421) 410,050 230 Code Enforcement Fund - 4,087,695 4,087,695 - - 249 Public Safety LOIT 3,253,787 9,733,297 8,950,545 782,752 4,036,539 251 Local Roads & Streets 5,233,148 1,939,420 5,797,965 (3,858,545) 1,374,603 257 LOIT Special Distribution 170,735 2,926 164,087 (161,161) 9,574 258 Human Rights Federal Grant 521,051 151,228 270,640 (119,412) 401,639 264 COVID-19 Response - - 2,025,075 (2,025,075) (2,025,075) 265 Local Road & Bridge Grant 449,431 2,004,156 2,974,341 (970,185) (520,754) 266 MVH Restricted Fund 650,402 3,055,250 3,955,650 (900,400) (249,998) 273 Morris PAC / Palais Royale Marketing 73,045 15,566 30,816 (15,250) 57,795 274 Morris PAC / Self-Promotion 186,839 106,794 115,000 (8,206) 178,633 280 Police Block Grants 4,095 51 - 51 4,146 289 HAZMAT 27,647 10,238 10,000 238 27,885 291 Indiana River Rescue 293,325 92,317 95,082 (2,765) 290,560 292 Police Grants 26,716 - - - 26,716 294 Regional Police Academy 118,481 21,240 22,500 (1,260) 117,221 295 COPS MORE Grant 169,439 396,471 523,301 (126,830) 42,609 299 Police Federal Drug Enforcement 113,552 6,366 51,000 (44,634) 68,918 404 County Option Income Tax 12,724,697 14,186,865 16,238,244 (2,051,379) 10,673,318 408 Economic Development Income Tax 17,389,466 14,153,675 16,072,972 (1,919,297) 15,470,169 410 Urban Development Action Grant 53,838 30,500 40,000 (9,500) 44,338 655 Project ReLeaf 398,183 456,559 433,460 23,099 421,282 705 Police K-9 Unit 2,395 22 2,020 (1,998) 397 730 City Cemetery Trust 29,730 220 20,000 (19,780) 9,950 731 Bowman Cemetery 467,692 5,791 - 5,791 473,483 754 Industrial Revolving Fund 2,078,333 225,200 149,000 76,200 2,154,533 Total Special Revenue Funds 68,761,206 88,341,587 102,393,758 (14,052,171) 54,709,035 Debt Service Funds 312 2017 Parks Bond Debt Service 208,740 1,157,120 1,172,968 (15,848) 192,892 350 2018 Fire Station #9 Bond Debt Service - 341,231 341,231 - - 672 Century Center Energy Conservation Debt Svc 189,409 413,496 411,096 2,400 191,809 752 South Bend Redevelopment Authority 222,584 2,875,000 2,865,613 9,387 231,971 755 South Bend Building Corporation 815,025 2,649,000 2,630,085 18,915 833,940 756 Smart Streets Debt Service 1,734,901 1,719,500 1,713,044 6,456 1,741,357 757 2015 Parks Bond Debt Service 590,497 379,756 382,131 (2,375) 588,122 760 Eddy Street Commons Debt Service 3,461,700 1,396,625 1,391,625 5,000 3,466,700 Total Debt Service Funds 7,222,856 10,931,728 10,907,793 23,935 7,246,790 City of South Bend Based on 2020 Amended Budget as of July 31, 2020 Projected Cash Balance 4 Beginning 2020 2020 Projected Ending Cash Balance Estimated Budgeted Surplus Cash Balance 1/1/2020 Revenues Expenditures (Deficit) 12/31/2020 City of South Bend Based on 2020 Amended Budget as of July 31, 2020 Projected Cash Balance Capital Funds 287 Fire Department Capital 1,962,214 1,956,596 3,635,935 (1,679,339) 282,875 401 Coveleski Stadium Capital 25,850 30,162 30,000 162 26,012 406 Cumulative Capital Development 223,617 435,834 602,205 (166,371) 57,246 407 Cumulative Capital Improvement 689,015 274,433 430,000 (155,567) 533,448 412 Major Moves Construction 2,195,972 513,997 1,672,285 (1,158,288) 1,037,684 416 Morris Performing Arts Center Capital 422,125 283,933 559,983 (276,050) 146,075 450 Palais Royale Historic Preservation 107,792 15,700 69,160 (53,460) 54,332 451 2018 Fire Station #9 Bond Capital 399,877 3,854 89,311 (85,457) 314,420 453 2018 Zoo Bond Capital 120,929 12,652 133,581 (120,929) - 471 2017 Parks Bond Capital 9,062,798 85,000 8,569,760 (8,484,760) 578,038 750 Equipment/Vehicle Leasing 1,016,476 4,329,756 4,590,138 (260,382) 756,094 759 Eddy Street Commons Capital 3,048,190 20 3,048,122 (3,048,102) 88 Total Capital Funds 19,274,855 7,941,937 23,430,480 (15,488,543) 3,786,312 Enterprise Funds 288 Emergency Medical Services Operating 2,520,160 11,114 1,824,059 (1,812,945) 707,215 600 Consolidated Building Fund 2,285,733 1,800,103 2,005,428 (205,325) 2,080,408 601 Parking Garages 1,326,253 1,356,448 1,699,673 (343,225) 983,028 610 Solid Waste Operations 449,145 5,711,736 6,091,520 (379,784) 69,361 611 Solid Waste Capital 64,925 1,231,966 1,325,349 (93,383) (28,458) 620 Water Works Operations 4,204,418 21,394,976 23,396,743 (2,001,767) 2,202,651 622 Water Works Capital 4,187,432 4,107,965 4,870,047 (762,082) 3,425,350 624 Water Works Customer Deposit 1,287,448 20,000 20,000 - 1,287,448 625 Water Works Sinking (Debt Service)286,131 1,841,486 1,841,486 - 286,131 626 Water Works Bond Reserve 1,427,971 20,000 20,000 - 1,427,971 629 Water Works Reserve Operations & Maintenance 2,902,529 240,000 40,000 200,000 3,102,529 640 Sewer Repair Insurance 2,173,605 670,302 742,355 (72,053) 2,101,552 641 Sewage Works Operations 15,409,455 39,435,552 47,716,109 (8,280,557) 7,128,898 642 Sewage Works Capital 9,417,064 8,500,698 14,079,020 (5,578,322) 3,838,742 643 Sewage Works Reserve Operations & Maintenance 5,563,851 120,000 120,000 - 5,563,851 649 Sewage Sinking (Debt Service)1,087,745 7,833,015 7,785,015 48,000 1,135,745 653 Sewage Debt Service Reserve 4,291,915 45,000 - 45,000 4,336,915 654 Sewage Works Customer Deposit 413,157 25,000 25,000 - 413,157 667 Storm Sewer Fund 124,406 1,046,360 871,730 174,630 299,036 670 Century Center Operations 1,537,206 4,940,073 5,035,901 (95,828) 1,441,378 671 Century Center Capital 981,681 10,000 1,000,000 (990,000) (8,319) Total Enterprise Funds 61,942,231 100,361,794 120,509,435 (20,147,641) 41,794,590 Internal Service Funds 222 Central Services 1,455,158 13,387,866 13,637,170 (249,304) 1,205,854 224 Central Services Capital 21,921 258,491 279,685 (21,194) 727 226 Liability Insurance 4,961,426 4,516,782 5,122,081 (605,299) 4,356,127 278 Police Take Home Vehicle 725,194 14,152 99,087 (84,935) 640,259 279 IT / Innovation / 311 Call Center 3,108,342 6,830,239 9,617,560 (2,787,321) 321,021 711 Self-Funded Employee Benefits 9,277,319 16,452,533 18,508,532 (2,055,999) 7,221,320 713 Unemployment Compensation 180,911 8,546 55,000 (46,454) 134,457 714 Parental Leave Fund 32,563 257,952 253,846 4,106 36,669 Total Internal Service Funds 19,762,834 41,726,561 47,572,961 (5,846,400) 13,916,434 5 Beginning 2020 2020 Projected Ending Cash Balance Estimated Budgeted Surplus Cash Balance 1/1/2020 Revenues Expenditures (Deficit) 12/31/2020 City of South Bend Based on 2020 Amended Budget as of July 31, 2020 Projected Cash Balance Trust & Agency Funds 701 Fire Pension 336,501 4,906,502 4,799,311 107,191 443,692 702 Police Pension 698,148 6,138,180 6,241,405 (103,225) 594,923 Total Trust & Agency Funds 1,034,649 11,044,682 11,040,716 3,966 1,038,615 Total City Controlled Funds 222,869,860 332,008,043 388,757,483 (56,749,440) 166,120,419 Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area (Airport)30,950,203 17,448,377 34,410,240 (16,961,863) 13,988,340 422 TIF - West Washington 1,031,822 330,282 1,005,665 (675,383) 356,439 429 TIF - River East Development Area (NE Dev)8,215,417 2,826,336 9,418,041 (6,591,705) 1,623,712 430 TIF - Southside Development #1 9,607,799 2,058,569 7,027,306 (4,968,737) 4,639,062 435 TIF - Douglas Road 187,806 1,000 186,425 (185,425) 2,381 436 TIF - River East Residential (NE Res)3,706,897 5,810,197 4,385,000 1,425,197 5,132,094 Total Tax Increment Financing Funds 53,699,946 28,474,761 56,432,677 (27,957,916) 25,742,030 Redevelopment Funds 433 Redevelopment General 1,476,915 1,689,117 1,421,350 267,767 1,744,682 439 Certified Technology Park 10,965 120 752 (632) 10,333 452 2018 TIF Park Bond Capital 4,085,672 35,000 4,092,364 (4,057,364) 28,308 454 Airport Urban Enterprise Zone 403,750 8,000 50,000 (42,000) 361,750 Total Redevelopment Funds 5,977,302 1,732,237 5,564,466 (3,832,229) 2,145,073 Debt Service Funds 315 Airport 2003 Debt Reserve 1,042,908 20,000 20,000 - 1,042,908 328 SBCDA 2003 Debt Reserve 1,743,584 40,000 40,000 - 1,743,584 351 2018 TIF Park Bond Debt Service 1,018,984 12,618 - 12,618 1,031,602 352 South Shore Double Tracking Debt Service 29,819 488,191 - 488,191 518,010 Total Debt Service Funds 3,835,295 560,809 60,000 500,809 4,336,104 Total Redevelopment Commission Funds 63,512,543 30,767,807 62,057,143 (31,289,336) 32,223,207 Grand Total 286,382,403 362,775,850 450,814,626 (88,038,776) 198,343,626 NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL 6 City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyUnder Reserve Requirement201 Parks & Recreation 3,063,371 542,522 2,520,849 4,123,877 (1,603,028) 15% Building back up reserves after capital spend in 2019 25% of Annual expenditures230 Code Enforcement432,417 96,836 335,582 408,770 (73,188) 8% Reimbursed through interfund transfers from Fund 408 10% of Annual expenditures278 Take Home Vehicle Police677,666 - 677,666 750,000 (72,334) 684% Slightly under reserve requirementSet dollar amount of $750,000601 Parking Garages916,338 509,938 406,401 424,918 (18,517) 24% High encumbrances25% of Annual expenditures610 Solid Waste Operations212,811 336,775 (123,964) 609,152 (733,116) -2% Expenditures higher than revenues10% of Annual expenditures641 Sewage Works Operations6,818,808 4,837,205 1,981,603 2,385,805 (404,202) 4% High encumbrances5% of Annual expenditures670 Century Center Operations1,303,041 72,840 1,230,201 1,258,975 (28,774) 24% Slightly under reserve requirement25% of Annual expenditures701 Firefighters Pension 11,197 - 11,197 479,931 (468,734) 0% Pension payments received in June & Sept10% of Annual expenditures702 Police Pension 70,491 34 70,457 624,141 (553,684) 1% Pension payments received in June & Sept10% of Annual expendituresUnder Reserve Requirement Total13,506,142$ 6,396,150$ 7,109,992$ 11,065,569$ (3,955,577)$ Meets or Exceeds Requirement101 General Fund 45,841,384 1,260,301 44,581,082 25,515,819 19,065,263 61% Property tax distribution received in June & Dec35% of Annual expenditures102 Rainy Day Fund10,818,457 - 10,818,457 8,998,791 1,819,666 4%3% of total expenditures in previous fiscal year, excluding interfund transfers202 Motor Vehicle Highway4,698,286 1,062,228 3,636,058 2,310,044 1,326,014 39%25% of Annual expenditures211 DCI Administration Fund1,046,353 233,303 813,050 350,068 462,982 23%10% of Annual expenditures216 Police State Seizures208,357 - 208,357 27,188 181,169 192%25% of Annual expenditures218 Police Curfew Violations13,196 - 13,196 250 12,946 1320%25% of Annual expenditures220 Law Enforcement Continuing Education 461,077 34,609 426,469 98,844 327,625 108%25% of Annual expenditures221 Rent Units Regulation65,229 - 65,229 - 65,229 19%10% of Annual expenditures222 Central Services Operations1,509,429 12,966 1,498,598 864,263 634,335 17%10% of Annual expenditures, excluding utility accounting226 Liability Insurance5,276,772 262,796 5,013,975 2,561,041 2,452,934 98%50% of Annual expenditures249 Public Safety L.O.I.T.4,296,440 - 4,296,440 716,044 3,580,396 48% 8% of Annual expenditures - one month reserve266 MVH Restricted1,737,549 46,041 1,691,508 - 1,691,508 100%No reserve requirement - Grant fund - spend down to zero273 Morris PAC/Palais Royale Marketing75,144 9,984 65,160 7,704 57,456 211%25% of Annual expenditures274 Morris PAC Self-Promotion207,858 - 207,858 28,750 179,108 181%25% of Annual expenditures288 EMS Operating2,334,586 2,170 2,332,416 456,015 1,876,401 128%25% of Annual expenditures289 HAZMAT27,866 2,404 25,462 2,500 22,962 255%25% of Annual expenditures291 Indiana River Rescue333,480 2,326 331,154 23,771 307,383 348%25% of Annual expenditures294 Regional Police Academy125,664 - 125,664 5,625 120,039 559%25% of Annual expenditures299 Police Federal Drug Enforcement114,184 - 114,184 12,750 101,434 224%25% of Annual expenditures315 Airport 2003 Debt Reserve1,040,462 - 1,040,462 1,040,462 - 100%100% debt service reserve per bond covenants328 SBCDA 2003 Debt Reserve1,739,495 - 1,739,495 1,739,495 - 100%100% debt service reserve per bond covenants351 2018 TIF Park Bond Debt Svc Reserve 1,027,052 - 1,027,052 1,027,052 - 100% 100% debt service reserve per bond covenants404 County Option Income Tax 12,781,977 3,074,398 9,707,578 8,119,122 1,588,456 60%50% of Annual expenditures408 Economic Development Income Tax 19,667,870 3,650,546 16,017,324 8,036,486 7,980,838 100%50% of Annual expenditures433 Redevelopment General1,640,402 210,253 1,430,149 355,338 1,074,811 101% Revenue received annually in September25% of Annual expenditures600 Consolidated Building Fund2,106,789 221,771 1,885,018 501,357 1,383,661 94%25% of Annual expenditures620 Water Works Operations3,640,372 781,573 2,858,799 1,169,837 1,688,962 12%5% of Annual expenditures624 Water Works Customer Deposit1,292,520 - 1,292,520 1,292,520 - 100%100% cash reserves for customer deposits625 Water Works Sinking Fund774,484 1,279,161 (504,677) (504,677) - 100%Encumbrances reflect total annual debt payments, funds are transferred from operations to cover100% cash reserves per bond covenantsJuly 31, 20207 City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyJuly 31, 2020626 Water Works Bond Reserve1,439,219 - 1,439,219 1,439,219 - 100%100% cash reserves per bond covenants and Crowe Horwath629 Water Works Reserve - O & M2,912,652 - 2,912,652 2,907,791 4,861 17%16.67% of annual operating expenses in Fund 620, net of transfers640 Sewer Repair Insurance2,077,019 11,395 2,065,623 185,589 1,880,034 278%25% of Annual expenditures643 Sewage Works Reserve - O & M5,550,801 - 5,550,801 5,323,399 227,402 17% 16.67% of annual operating expenses in Fund 641, net of transfers649 Sewage Works Bond Sinking8,047,731 6,928,721 1,119,010 1,119,010 - 100%100% cash reserves per bond covenants653 Sewage Works Debt Service Reserve4,312,373 - 4,312,373 4,312,373 - 100%100% cash reserves per bond covenants and Crowe Horwath654 Sewage Works Deposit Fund568,874 - 568,874 568,874 - 100%100% cash reserves for customer deposits655 Project ReLeaf459,282 - 459,282 108,365 350,917 106%25% of Annual expenditures667 Storm Sewer Fund696,730 97,189 599,541 217,933 381,608 69%25% of Annual expenditures671 Century Center Capital983,571 - 983,571 800,000 183,571 98%$800,000 Minimum per Board of Managers711 Self-Funded Employee Benefits10,512,487 553,168 9,959,319 4,627,133 5,332,186 54%25% of Annual expenditures713 Unemployment Comp Fund126,941 - 126,941 13,750 113,191 231%25% of Annual expenditures714 Parental Leave Fund99,469 - 99,469 20,308 79,161 39%8% of Annual expenditures - one month reserve718 State Tax Withholding Fund751,635 - 751,635 751,635 - 100%100% cash reserves - trust & agency funds725 Morris / Palais Box Office585,369 - 585,369 585,369 - 100%100% cash reserves - trust & agency funds726Police Distributions Payable885,616 - 885,616 885,616 - 100%100% cash reserves - trust & agency funds730 City Cemetery29,964 - 29,964 5,000 24,964 150%25% of Annual expenditures731 Bowman Cemetery471,377 - 471,377 400,000 71,377 100%$400,000 minimum752 South Bend Redevelopment Authority1,301,991 - 1,301,991 1,301,991 - 100%100% cash reserves per bond covenants755 South Bend Building Corporation2,029,865 - 2,029,865 2,029,865 - 100%100% cash reserves per bond covenants756 2015 Smart Streets Bond Service Fund2,595,845 - 2,595,845 2,595,845 - 100%100% cash reserves per bond covenants757 2015 Parks Bond Debt Service624,612 - 624,612 624,612 - 100%100% cash reserves per bond covenants760 Eddy St Commons Bond Debt Service4,205,747 - 4,205,747 2,500,000 1,705,747 302%$2,500,000 minimumMeets or Exceeds Requirement Total 176,171,903$ 19,737,302$ 156,436,733$ 98,080,136$ 58,356,597$ No Reserve Requirement209 Studebaker/Oliver Revitalizing Grants728,954 634,920 94,034 - 94,034 100%No reserve requirement - Grant fund - spend down to zero210 DCI State Grants 34,158 68,225 (34,067) - (34,067) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero212 DCI Federal Grants290,827 3,494,405 (3,203,578) - (3,203,578) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero217 Gift, Donation, Bequest973,153 213,204 759,949 - 759,949 100%No reserve requirement219 Unsafe Building880,504 4,920 875,584 - 875,584 100%No reserve requirement224 Central Services Capital26,448 61,869 (35,421) - (35,421) 100%To receive interfund transfer from Fund 222No reserve requirement - Capital fund - spend down to zero227 Loss Recovery Fund 610,264 200,000 410,264 - 410,264 100%No reserve requirement251 Local Roads & Streets5,488,225 2,402,658 3,085,567 - 3,085,567 100%No reserve requirement8 City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyJuly 31, 2020257 LOIT 2016 Special Distribution126,362 117,928 8,434 - 8,434 100%No reserve requirement - one-time distribution - spend down to zero258 Human Rights - Federal Grant405,010 25,244 379,766 - 379,766 100%No reserve requirement - Grant fund - spend down to zero264 COVID-19 Response(883,764) 1,738,953 (2,622,717) - (2,622,717) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero265 Local Road & Bridge Grant620,556 893,987 (273,431) - (273,431) 100%Reimbursed through interfund transfer to cover matching portionNo reserve requirement - Grant fund - spend down to zero279 IT / Innovation / 311 Call Center2,793,502 2,405,349 388,153 - 388,153 100% Reimbursed through interfund allocationNo reserve requirement280 Police Block Grants4,127 - 4,127 - 4,127 100%No reserve requirement - Grant fund - spend down to zero287 Fire Department Capital613,886 702,296 (88,410) - (88,410) 100%No reserve requirement - Capital fund - spend down to zero292 Police Grants26,716 - 26,716 - 26,716 100%No reserve requirement - Grant fund - spend down to zero295 COPS MORE Grant117,872 103,739 14,132 - 14,132 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero312 2017 Park Bond Debt Service(332,970) - (332,970) - (332,970) 100% Property tax distribution received in June & DecNo reserve requirement324 TIF - River West TIF (Airport)25,193,141 6,975,809 18,217,333 - 18,217,333 100% Property tax distribution received in June & DecNo reserve requirement350 2018 Fire Station #9 Bond Debt Service- - - - - 100% Receives transfers from Fund 287 for debt svc pmts No reserve requirement352 South Shore Double Tracking Debt Service 518,001 - 518,001 518,001 - 100%100% debt service reserve per bond covenants401 Coveleski Stadium Capital11,655 - 11,655 - 11,655 100%No reserve requirement - Capital fund - spend down to zero406 Cumulative Capital Development 148,836 169,588 (20,752) - (20,752) 100% Property tax distribution received in June & DecNo reserve requirement - Capital fund - spend down to zero407 Cumulative Capital Improvement674,009 - 674,009 - 674,009 100%No reserve requirement - Capital fund - spend down to zero410 Urban Develop Action Grant (UDAG)39,833 - 39,833 - 39,833 100%No reserve requirement - Grant fund - spend down to zero412 Major Moves Construction1,769,140 263,482 1,505,657 - 1,505,657 100%No reserve requirement - Capital fund - spend down to zero416 Morris Performing Arts Center Capital518,822 323,798 195,024 - 195,024 100%No reserve requirement422 TIF - West Washington 1,042,037 266,729 775,308 - 775,308 100% Property tax distribution received in June & DecNo reserve requirement429 TIF - River East Devevelopment8,229,694 4,607,589 3,622,104 - 3,622,104 100% Property tax distribution received in June & DecNo reserve requirement430 TIF - Southside Development Area #1 11,559,195 252,569 11,306,626 - 11,306,626 100% Property tax distribution received in June & DecNo reserve requirement435 TIF - Douglas Road94,127 17,108 77,019 - 77,019 100% Property tax distribution received in June & DecNo reserve requirement436 TIF - River East Residential2,550,077 - 2,550,077 - 2,550,077 100% Property tax distribution received in June & DecNo reserve requirement439 Certified Technology Park11,052 752 10,300 - 10,300 100%No reserve requirement450 Palais Royale Historic Preservation 78,150 - 78,150 - 78,150 100% No reserve requirement451 2018 Fire Station #9 Bond Capital 313,435 - 313,435 - 313,435 100%No reserve requirement - Bond capital fund - spend down to zero452 2018 TIF Park Bond Capital 3,001,627 536,277 2,465,350 - 2,465,350 100%No reserve requirement - Bond capital fund - spend down to zero453 2018 Zoo Bond Capital 71,936 - 71,936 - 71,936 100%No reserve requirement - Bond capital fund - spend down to zero454 Airport Urban Enterprise Zone 406,947 - 406,947 - 406,947 100% No reserve requirement471 2017 Park Bond Capital 8,073,423 2,447,635 5,625,788 - 5,625,788 100%No reserve requirement - Bond capital fund - spend down to zero9 City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyJuly 31, 2020611 Solid Waste Capital149,578 262,696 (113,118) - (113,118) 100% Receives transfers from Fund 610 as neededNo reserve requirement - Capital fund - spend down to zero622 Water Works Capital6,282,282 480,959 5,801,323 - 5,801,323 100%No reserve requirement - Capital fund - spend down to zero642 Sewage Works Capital15,545,613 4,079,623 11,465,991 - 11,465,991 100% Receives transfers from Fund 641 as neededNo reserve requirement - Capital fund - spend down to zero672 Century Center Energy Savings257,288 205,709 51,579 - 51,579 100%No reserve requirement705 Police K-9 Unit2,414 - 2,414 - 2,414 100%No reserve requirement750 Equipment/Vehicle Leasing347,672 - 347,672 - 347,672 100% No reserve requirement - Capital lease fund - spend down to zero754 Industrial Revolving Fund2,088,975 - 2,088,975 - 2,088,975 100%No City reserve requirement; there are program requirements759 Eddy St Commons Bond Capital1,617,124 - 1,617,124 - 1,617,124 100%No reserve requirement - Bond capital fund - spend down to zeroNo Reserve Requirement Total103,119,912$ 33,958,020$ 69,161,892$ 518,001$ 68,643,891$ Total Funds292,797,956$ 60,091,473$ 232,708,617$ 109,663,706$ 123,044,911$ 10 City of South Bend Monthly Fund Financials Revenue Summary July 31, 2020 Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget City Controlled Funds 101 General Fund 71,659,754 3,513,336 38,587,176 35,957,344 33,072,578 54% Special Revenue Funds 102 Rainy Day 132,905 17,121 66,582 144,175 66,323 50% 201 Parks & Recreation 16,456,050 793,198 8,878,678 10,728,102 7,577,372 54% 202 Motor Vehicle Highway 8,445,901 601,127 4,961,569 4,140,526 3,484,332 59% 209 Studebaker-Oliver Revitalizing Grants 120,000 1,229 5,053 12,240 114,947 4% 210 Economic Development State Grants 630,706 54 36,616 55,970 594,090 6% 211 Department of Community Investment (DCI) 3,237,490 217,877 1,617,686 1,290,421 1,619,804 50% 212 Dept of Community Investment Grants 7,311,291 95,046 979,390 910,301 6,331,901 13% 216 Police State Seizures 32,281 330 1,378 8,036 30,903 4% 217 Gift, Donation, Bequest 567,463 3,588 595,373 571,824 (27,910) 105% 218 Police Curfew Violations 627 21 280 206 347 45% 219 Unsafe Building 119,500 4,440 32,308 486,023 87,192 27% 220 Law Enforcement Continuing Education 255,121 28,727 145,499 187,551 109,622 57% 221 Rental Units Regulation 345,826 21,811 150,734 2,846 195,092 44% 227 Loss Recovery 4,579 966 3,756 8,455 823 82% 230 Code Enforcement Fund 4,087,695 435,059 2,455,861 - 1,631,834 60% 249 Public Safety LOIT 9,733,297 737,247 6,073,311 5,670,997 3,659,986 62% 251 Local Roads & Streets 1,939,420 144,435 1,124,884 2,530,586 814,536 58% 257 LOIT Special Distribution 2,926 200 1,494 99,834 1,432 51% 258 Human Rights Federal Grant 151,228 - 2,088 84,015 149,140 1% 264 COVID-19 Response - - 487,087 - (487,087) 0% 265 Local Road & Bridge Grant 2,004,156 982 265,755 4,552 1,738,401 13% 266 MVH Restricted Fund 3,055,250 214,234 1,608,309 1,910,947 1,446,941 53% 273 Morris PAC / Palais Royale Marketing 15,566 119 2,806 11,810 12,760 18% 274 Morris PAC / Self-Promotion 106,794 329 20,698 49,515 86,096 19% 280 Police Block Grants 51 7 25 55 26 50% 289 HAZMAT 10,238 44 172 9,687 10,066 2% 291 Indiana River Rescue 92,317 528 54,106 112,137 38,211 59% 292 Police Grants - - - - - 0% 294 Regional Police Academy 21,240 199 10,037 19,146 11,203 47% 295 COPS MORE Grant 396,471 939 185,876 12,062 210,595 47% 299 Police Federal Drug Enforcement 6,366 23 632 2,082 5,734 10% 404 County Option Income Tax 14,186,865 1,187,259 8,831,666 8,991,606 5,355,199 62% 408 Economic Development Income Tax 14,153,675 1,135,611 8,952,242 8,404,318 5,201,433 63% 410 Urban Development Action Grant 30,500 7,627 15,903 34,226 14,597 52% 655 Project ReLeaf 456,559 38,167 263,583 278,655 192,976 58% 705 Police K-9 Unit 22 4 15 32 7 67% 730 City Cemetery Trust 220 47 183 399 37 83% 731 Bowman Cemetery 5,791 746 2,883 6,279 2,908 50% 754 Industrial Revolving Fund 225,200 15,224 120,849 156,376 104,351 54% Total Special Revenue Funds 88,341,587 5,704,563 47,955,371 46,935,992 40,386,216 54% Debt Service Fund 312 2017 Parks Bond Debt Service 1,157,120 44,120 630,896 665,415 526,224 55% 350 2018 Fire Station #9 Bond Debt Service 341,231 167,366 341,231 151,416 (0) 100% 672 Century Center Energy Conservation Debt Svc 413,496 330 273,028 289,773 140,468 66% 752 South Bend Redevelopment Authority 2,875,000 1,236,503 2,673,791 1,436,273 201,209 93% 755 South Bend Building Corporation 2,649,000 1,325,758 2,648,402 1,330,203 598 100% 756 Smart Streets Debt Service 1,719,500 858,009 1,716,829 860,208 2,671 100% 757 2015 Parks Bond Debt Service 379,756 30,755 223,006 223,772 156,750 59% 760 Eddy Street Commons Debt Service 1,396,625 742,517 1,392,172 654,523 4,453 100% Total Debt Service Funds 10,931,728 4,405,357 9,899,356 5,611,583 1,032,372 91% 11 City of South Bend Monthly Fund Financials Revenue Summary July 31, 2020 Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget Capital Funds 287 Fire Department Capital 1,956,596 934,623 1,011,839 324,230 944,757 52% 401 Coveleski Stadium Capital 30,162 18 114 548 30,048 0% 406 Cumulative Capital Development 435,834 18,008 258,422 270,533 177,412 59% 407 Cumulative Capital Improvement 274,433 19,820 129,649 117,766 144,784 47% 412 Major Moves Construction 513,997 2,828 260,009 375,884 253,988 51% 416 Morris Performing Arts Center Capital 283,933 821 197,844 53,227 86,089 70% 450 Palais Royale Historic Preservation 15,700 124 4,334 9,414 11,366 28% 451 2018 Fire Station #9 Bond Capital 3,854 536 2,183 33,903 1,671 57% 453 2018 Zoo Bond Capital 12,652 0 293 17,792 12,359 2% 471 2017 Parks Bond Capital 85,000 13,541 54,256 164,441 30,744 64% 750 Equipment/Vehicle Leasing 4,329,756 2 675 1,486,086 4,329,082 0% 759 Eddy Street Commons Capital 20 0 11 38 9 55% Total Capital Funds 7,941,937 990,322 1,919,628 2,853,861 6,022,309 24% Enterprise Funds 288 Emergency Medical Services Operating 11,114 - 11,113 3,763,569 1 100% 600 Consolidated Building Fund 1,800,103 133,681 726,711 2,421,287 1,073,392 40% 601 Parking Garages 1,356,448 78,106 522,618 590,489 833,830 39% 610 Solid Waste Operations 5,711,736 487,514 3,320,290 3,286,199 2,391,446 58% 611 Solid Waste Capital 1,231,966 185,067 745,672 831,960 486,294 61% 620 Water Works Operations 21,394,976 2,167,793 11,705,056 11,126,831 9,689,920 55% 622 Water Works Capital 4,107,965 333,421 2,486,775 1,963,766 1,621,190 61% 624 Water Works Customer Deposit 20,000 2,060 7,973 20,557 12,027 40% 625 Water Works Sinking (Debt Service)1,841,486 102,567 716,931 1,189,593 1,124,555 39% 626 Water Works Bond Reserve 20,000 2,226 8,857 19,549 11,143 44% 629 Water Works Reserve Operations & Maintenance 240,000 4,617 34,953 264,444 205,047 15% 640 Sewer Repair Insurance 670,302 59,072 401,327 421,526 268,975 60% 641 Sewage Works Operations 39,435,552 3,090,606 21,652,473 23,746,786 17,783,079 55% 642 Sewage Works Capital 8,500,698 30,208 8,467,357 5,224,615 33,341 100% 643 Sewage Works Reserve Operations & Maintenance 120,000 8,799 34,305 227,280 85,695 29% 649 Sewage Sinking (Debt Service)7,833,015 12,736 7,812,516 7,820,577 20,499 100% 653 Sewage Debt Service Reserve 45,000 283 20,457 47,185 24,543 45% 654 Sewage Works Customer Deposit 25,000 904 3,139 - 21,861 13% 667 Storm Sewer Fund 1,046,360 87,229 607,809 99,373 438,551 58% 670 Century Center Operations 4,940,073 11,144 1,128,255 3,222,417 3,811,818 23% 671 Century Center Capital 10,000 8 1,890 185,138 8,110 19% Total Enterprise Funds 100,361,794 6,798,041 60,416,480 66,473,140 39,945,314 60% Internal Service Funds 222 Central Services 13,387,866 624,718 4,089,746 7,890,788 9,298,120 31% 224 Central Services Capital 258,491 75,003 146,481 2,040 112,010 57% 226 Liability Insurance 4,516,782 253,433 3,271,350 3,292,515 1,245,432 72% 278 Police Take Home Vehicle 14,152 1,432 6,951 13,466 7,201 49% 279 IT / Innovation / 311 Call Center 6,830,239 561,782 4,040,072 4,807,737 2,790,167 59% 711 Self-Funded Employee Benefits 16,452,533 1,338,208 9,421,347 8,062,558 7,031,186 57% 713 Unemployment Compensation 8,546 736 4,869 2,732 3,677 57% 714 Parental Leave Fund 257,952 18,717 138,040 92,408 119,912 54% Total Internal Service Funds 41,726,561 2,874,027 21,118,856 24,164,244 20,607,705 51% 12 City of South Bend Monthly Fund Financials Revenue Summary July 31, 2020 Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget Trust & Agency Funds 701 Fire Pension 4,906,502 569 2,164,305 2,237,141 2,742,197 44% 702 Police Pension 6,138,180 897 3,068,085 3,065,069 3,070,095 50% Total Trust & Agency Funds 11,044,682 1,466 5,232,390 5,302,210 5,812,292 47% Total City Controlled Funds 332,008,043 24,287,114 185,129,256 187,298,373 146,878,787 56% Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area (Airport) 17,448,377 1,145,690 9,650,025 11,295,445 7,798,352 55% 422 TIF - West Washington 330,282 50,552 137,404 167,846 192,878 42% 429 TIF - River East Development Area (NE Dev) 2,826,336 375,725 1,742,496 1,780,338 1,083,840 62% 430 TIF - Southside Development #1 2,058,569 846,943 2,038,931 1,525,358 19,638 99% 435 TIF - Douglas Road 1,000 228 916 2,794 84 92% 436 TIF - River East Residential (NE Res)5,810,197 822,774 2,947,614 2,818,959 2,862,583 51% Total Tax Increment Financing Funds 28,474,761 3,241,912 16,517,386 17,590,740 11,957,375 58% Redevelopment Funds 433 Redevelopment General 1,689,117 514,461 614,734 63,443 1,074,383 36% 439 Certified Technology Park 120 17 68 8,577 52 57% 452 2018 TIF Park Bond Capital 35,000 4,976 21,653 124,462 13,347 62% 454 Airport Urban Enterprise Zone 8,000 644 2,505 5,423 5,495 31% Total Redevelopment Funds 1,732,237 520,099 638,959 201,905 1,093,278 37% Debt Service Funds 315 Airport 2003 Debt Reserve 20,000 1,649 6,430 14,266 13,570 32% 328 SBCDA 2003 Debt Reserve 40,000 2,757 10,750 23,851 29,250 27% 351 2018 TIF Park Bond Debt Service 12,618 1,625 6,321 13,688 6,297 50% 352 South Shore Double Tracking Debt Service 488,191 488,171 488,182 - 9 100% Total Debt Service Funds 560,809 494,203 511,684 51,805 49,125 91% Total Redevelopment Commission Funds 30,767,807 4,256,214 17,668,030 17,844,450 (13,411,815) 57% Grand Total 362,775,850 28,543,328 202,797,286 205,142,823 133,466,971 56% 13 City of South Bend Monthly Fund Financials Expenditure Summary July 31, 2020 Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* City Controlled Funds 101 General Fund 72,902,340 5,307,733 38,178,735 35,839,154 1,260,301 33,463,303 54% Special Revenue Funds 102 Rainy Day - - - - - - 0% 201 Parks & Recreation 16,495,507 1,266,573 9,517,437 13,475,549 542,522 6,435,549 61% 202 Motor Vehicle Highway 9,240,175 901,898 5,091,628 6,801,648 1,062,228 3,086,320 67% 209 Studebaker-Oliver Revitalizing Grants 873,464 54,512 214,234 129,731 634,920 24,311 97% 210 Economic Development State Grants 691,169 - 67,248 295,296 68,225 555,695 20% 211 Department of Community Investment (DCI) 3,500,678 198,771 1,596,373 1,550,174 233,303 1,671,002 52% 212 Dept of Community Investment Grants 7,564,954 50,786 997,797 945,134 3,494,405 3,072,752 59% 216 Police State Seizures 108,753 - 31,753 - - 77,000 29% 217 Gift, Donation, Bequest 791,067 75,684 297,591 94,372 213,204 280,272 65% 218 Police Curfew Violations 1,000 - - - - 1,000 0% 219 Unsafe Building 156,395 20,951 96,022 340,240 4,920 55,453 65% 220 Law Enforcement Continuing Education 395,377 5,611 106,420 254,414 34,609 254,348 36% 221 Rental Units Regulation 345,826 14,880 103,359 - - 242,467 30% 227 Loss Recovery 200,000 - - 37,311 200,000 - 100% 230 Code Enforcement Fund 4,087,695 338,861 1,946,564 - 96,836 2,044,295 50% 249 Public Safety LOIT 8,950,545 680,200 5,036,237 4,074,153 - 3,914,308 56% 251 Local Roads & Streets 5,797,965 192,684 926,495 933,433 2,402,658 2,468,812 57% 257 LOIT Special Distribution 164,087 - 46,159 476,408 117,928 - 100% 258 Human Rights Federal Grant 270,640 20,495 120,689 184,420 25,244 124,707 54% 264 COVID-19 Response 2,025,075 992,316 1,447,181 - 1,738,953 (1,161,059) 157% 265 Local Road & Bridge Grant 2,974,341 - 95,401 798 893,987 1,984,953 33% 266 MVH Restricted Fund 3,955,650 439,342 703,531 617,940 46,041 3,206,078 19% 273 Morris PAC / Palais Royale Marketing 30,816 - 832 1,434 9,984 20,000 35% 274 Morris PAC / Self-Promotion 115,000 - - - - 115,000 0% 280 Police Block Grants - - - - - - 0% 289 HAZMAT 10,000 - - 529 2,404 7,596 24% 291 Indiana River Rescue 95,082 - 14,454 25,307 2,326 78,301 18% 292 Police Grants - - - - - - 0% 294 Regional Police Academy 22,500 - 3,057 4,131 - 19,443 14% 295 COPS MORE Grant 523,301 300 237,734 58,074 103,739 181,828 65% 299 Police Federal Drug Enforcement 51,000 31,000 31,000 43,499 - 20,000 61% 404 County Option Income Tax 16,238,244 1,602,310 8,801,675 7,772,462 3,074,398 4,362,171 73% 408 Economic Development Income Tax 16,072,972 523,144 6,788,362 5,414,406 3,650,546 5,634,065 65% 410 Urban Development Action Grant 40,000 10,000 30,000 45,000 - 10,000 75% 655 Project ReLeaf 433,460 28,781 201,379 311,016 - 232,081 46% 705 Police K-9 Unit 2,020 - - - - 2,020 0% 730 City Cemetery Trust 20,000 - - - - 20,000 0% 731 Bowman Cemetery - - - - - - 0% 754 Industrial Revolving Fund 149,000 8,600 48,080 61,635 - 100,920 32% Total Special Revenue Funds 102,393,758 7,457,698 44,598,691 43,948,512 18,653,379 39,141,688 62% Debt Service Fund 312 2017 Parks Bond Debt Service 1,172,968 596,133 1,172,965 1,181,140 - 3 100% 350 2018 Fire Station #9 Bond Debt Service 341,231 167,366 341,231 321,706 - - 100% 672 Century Center Energy Conservation Debt Svc 411,096 - 205,388 207,561 205,709 - 100% 752 South Bend Redevelopment Authority 2,865,613 - 1,594,384 1,590,684 - 1,271,229 56% 755 South Bend Building Corporation 2,630,085 - 1,433,563 1,435,119 - 1,196,523 55% 756 Smart Streets Debt Service 1,713,044 - 855,884 855,434 - 857,160 50% 757 2015 Parks Bond Debt Service 382,131 - 188,891 192,191 - 193,240 49% 760 Eddy Street Commons Debt Service 1,391,625 - 648,125 649,375 - 743,500 47% Total Debt Service Funds 10,907,793 763,498 6,440,431 6,433,210 205,709 4,261,655 61% 14 City of South Bend Monthly Fund Financials Expenditure Summary July 31, 2020 Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* Capital Funds 287 Fire Department Capital 3,635,935 713,735 2,368,890 1,930,507 702,296 564,748 84% 401 Coveleski Stadium Capital 30,000 - 14,353 64,622 - 15,647 48% 406 Cumulative Capital Development 602,205 132,350 340,851 356,051 169,588 91,766 85% 407 Cumulative Capital Improvement 430,000 20,833 145,835 - - 284,165 34% 412 Major Moves Construction 1,672,285 18,102 691,008 766,266 263,482 717,794 57% 416 Morris Performing Arts Center Capital 559,983 - 101,871 33,205 323,798 134,314 76% 450 Palais Royale Historic Preservation 69,160 - 34,160 38,779 - 35,000 49% 451 2018 Fire Station #9 Bond Capital 89,311 25,539 89,311 2,545,881 - - 100% 453 2018 Zoo Bond Capital 133,581 11,856 49,286 1,981,445 - 84,295 37% 471 2017 Parks Bond Capital 8,569,760 474,202 1,059,167 2,490,137 2,447,635 5,062,958 41% 750 Equipment/Vehicle Leasing 4,590,138 1,752 669,482 1,840,355 - 3,920,656 15% 759 Eddy Street Commons Capital 3,048,122 259,548 1,431,078 1,836,821 - 1,617,044 47% Total Capital Funds 23,430,480 1,657,917 6,995,292 13,884,067 3,906,800 12,528,387 47% Enterprise Funds 288 Emergency Medical Services Operating 1,824,059 - 105,202 3,575,964 2,170 1,716,687 6% 600 Consolidated Building Fund 2,005,428 130,767 909,621 2,544,847 221,771 874,036 56% 601 Parking Garages 1,699,673 249,536 941,818 874,596 509,938 247,918 85% 610 Solid Waste Operations 6,091,520 837,012 3,692,195 3,393,422 336,775 2,062,550 66% 611 Solid Waste Capital 1,325,349 77,662 661,131 666,118 262,696 401,523 70% 620 Water Works Operations 23,396,743 2,002,916 11,995,798 11,832,250 781,573 10,619,371 55% 622 Water Works Capital 4,870,047 - 408,936 313,305 480,959 3,980,152 18% 624 Water Works Customer Deposit 20,000 2,060 13,200 20,141 - 6,800 66% 625 Water Works Sinking (Debt Service)1,841,486 1,067 229,068 1,992,901 1,279,161 333,257 82% 626 Water Works Bond Reserve 20,000 - - 9,582 - 20,000 0% 629 Water Works Reserve Operations & Maintenance 40,000 4,617 29,805 38,154 - 10,195 75% 640 Sewer Repair Insurance 742,355 213,205 536,022 325,085 11,395 194,938 74% 641 Sewage Works Operations 47,716,109 2,291,279 30,302,986 28,131,417 4,837,205 12,575,918 74% 642 Sewage Works Capital 14,079,020 35,926 2,378,653 2,575,402 4,079,623 7,620,744 46% 643 Sewage Works Reserve Operations & Maintenance 120,000 8,799 56,893 74,070 - 63,107 47% 649 Sewage Sinking (Debt Service)7,785,015 - 854,395 923,098 6,928,721 1,899 100% 653 Sewage Debt Service Reserve - - - - - - 0% 654 Sewage Works Customer Deposit 25,000 904 4,816 - - 20,184 19% 667 Storm Sewer Fund 871,730 289 28,001 44,227 97,189 746,540 14% 670 Century Center Operations 5,035,901 154,562 1,557,345 2,626,535 72,840 3,405,717 32% 671 Century Center Capital 1,000,000 - - - - 1,000,000 0% Total Enterprise Funds 120,509,435 6,010,601 54,705,885 59,961,116 19,902,016 45,901,536 62% Internal Service Funds 222 Central Services 13,637,170 669,637 4,030,699 7,588,458 12,966 9,593,505 30% 224 Central Services Capital 279,685 50,167 141,992 37,516 61,869 75,824 73% 226 Liability Insurance 5,122,081 1,609,054 2,968,761 2,616,091 262,796 1,890,524 63% 278 Police Take Home Vehicle 99,087 - 55,722 2,785 - 43,366 56% 279 IT / Innovation / 311 Call Center 9,617,560 483,084 4,422,988 5,072,818 2,405,349 2,789,223 71% 711 Self-Funded Employee Benefits 18,508,532 1,264,375 8,278,429 10,512,421 553,168 9,676,935 48% 713 Unemployment Compensation 55,000 6,413 59,149 27,281 - (4,149) 108% 714 Parental Leave Fund 253,846 2,430 71,190 124,952 - 182,656 28% Total Internal Service Funds 47,572,961 4,085,159 20,028,930 25,982,322 3,296,148 24,247,884 49% Trust & Agency Funds 701 Fire Pension 4,799,311 348,169 2,490,254 2,608,616 - 2,309,057 52% 702 Police Pension 6,241,405 496,652 3,697,029 3,858,654 34 2,544,341 59% Total Trust & Agency Funds 11,040,716 844,821 6,187,284 6,467,270 34 4,853,398 56% Total City Controlled Funds 388,757,483 26,127,427 177,135,249 192,515,651 47,224,388 164,397,851 58% 15 City of South Bend Monthly Fund Financials Expenditure Summary July 31, 2020 Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area (Airport) 34,410,240 5,171,204 15,453,188 12,945,976 6,975,809 11,981,243 65% 422 TIF - West Washington 1,005,665 39,589 128,958 356,124 266,729 609,977 39% 429 TIF - River East Development Area (NE Dev) 9,418,041 188,438 1,767,674 3,255,842 4,607,589 3,042,778 68% 430 TIF - Southside Development #1 7,027,306 10,721 104,007 1,565,556 252,569 6,670,730 5% 435 TIF - Douglas Road 186,425 21,395 95,143 12,175 17,108 74,175 60% 436 TIF - River East Residential (NE Res) 4,385,000 1,979,000 4,110,789 4,015,667 - 274,211 94% Total Tax Increment Financing Funds 56,432,677 7,410,346 21,659,759 22,151,339 12,119,803 22,653,114 60% Redevelopment Funds 433 Redevelopment General 1,421,350 (276,197) 527,582 7,571 210,253 683,515 52% 439 Certified Technology Park 752 - - 55,389 752 - 100% 452 2018 TIF Park Bond Capital 4,092,364 7,996 1,113,696 3,134,487 536,277 2,442,391 40% 454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0% Total Redevelopment Funds 5,564,466 (268,201) 1,641,278 3,197,447 747,282 3,175,906 43% Debt Service Funds 315 Airport 2003 Debt Reserve 20,000 1,649 10,664 13,979 - 9,336 53% 328 SBCDA 2003 Debt Reserve 40,000 2,757 17,829 23,370 - 22,171 45% 351 2018 TIF Park Bond Debt Service - - - - - - 0% 352 South Shore Double Tracking Debt Service - - - - - - 0% Total Debt Service Funds 60,000 4,407 28,493 37,349 - 31,507 47% Total Redevelopment Commission Funds 62,057,143 7,146,551 23,329,530 25,386,135 12,867,085 25,860,528 58% Grand Total 450,814,626 33,273,978 200,464,779 217,901,786 60,091,473 190,258,379 58% * Percent of budget spent includes year to date expenditures and outstanding encumbrances 16 City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetTaxesProperty Taxes Civil City- - - - - 26,301,327 2,099,068 - - - - - 28,400,395 50,565,864 56% TIF Districts- 102,701 - - - 12,598,223 3,150,931 - - - - - 15,851,854 26,916,461 59%Sub Total- 102,701 - - - 38,899,549 5,249,999 - - - - - 44,252,249 77,482,325 57%Local Income Tax LIT Certified Shares1,036,731 1,036,731 1,036,731 1,036,731 1,036,731 1,036,731 1,036,731 - - - - - 7,257,118 12,440,774 58% LIT for Economic Development988,824 988,824 988,824 988,824 988,824 988,824 1,105,176 - - - - - 7,038,120 12,098,890 58% LIT for Public Safety730,528 730,528 730,528 730,528 730,528 730,528 730,528 - - - - - 5,113,693 8,766,330 58% LIT for Redevelopment731 731 731 731 731 731 731 - - - - - 5,119 8,775 58% LIT Additional - Supplemental Distrib- - - - 4,449,374 (890,915) - - - - - - 3,558,459 3,558,459 100% Sub Total2,756,814 2,756,814 2,756,814 2,756,814 7,206,188 1,865,899 2,873,165 - - - - - 22,972,508 36,873,228 62%Total Taxes2,756,814 2,859,515 2,756,814 2,756,814 7,206,188 40,765,448 8,123,164 - - - - - 67,224,757 114,355,553 59%Intergovernmental Revenue St Joseph County (Remitted by) Auto Excise Tax- - - - - 1,891,367 - - - - - - 1,891,367 3,447,370 55% Commercial Vehicle Tax- - - - - 451,633 - - - - - - 451,633 789,942 57% Hotel Motel Tax858,937 - - 190,750 - - - - - - - - 1,049,687 1,893,437 55%Sub Total858,937 - - 190,750 - 2,343,000 - - - - - - 3,392,687 6,130,749 55%State Shared Revenue Liquor Excise Tax39,287 - - - - 21,599 - - - - - - 60,885 80,000 76% Liquor Gallonage Tax61,914 - - 57,367 - - 62,672 - - - - - 181,952 221,063 82% Cigarette Tax- - - - - 136,354 - - - - - - 136,354 306,642 44% Gasoline Tax492,927 477,174 544,164 533,667 - 853,039 407,497 - - - - - 3,308,468 5,621,962 59% Wheel Tax136,698 99,161 161,048 204,189 171,236 - 150,471 - - - - - 922,803 2,000,000 46% Riverboat Gaming- - - - - - - - - - - - - 599,000 0% State Pension Subsidy- - - - - 5,224,143 - - - - - - 5,224,143 11,017,752 47% Sub Total730,825 576,335 705,212 795,223 171,236 6,235,134 620,640 - - - - - 9,834,605 19,846,419 50% Grants Federal Grants339,419 382,623 171,959 285,146 106,181 83,607 91,517 - - - - - 1,460,453 9,887,368 15% State Grants- 48,960 21,227 9,122 23,816 394,130 - - - - - - 497,256 732,933 68% Sub Total339,419 431,584 193,186 294,268 129,997 477,737 91,517 - - - - - 1,957,709 10,620,301 18% Other Intergovenmental Staffing Agreements with County- 30,000 - - - - - - - - - - 30,000 30,000 100% Local Government Grants- 12,500 - 648,098 23,750 1,900 - - - - - - 686,248 662,498 104% Federal Seized Drug- - - - - - - - - - - - - 5,000 0% State Seized Drug- - - - - - - - - - - - - 30,000 0%Sub Total- 42,500 - 648,098 23,750 1,900 - - - - - - 716,248 727,498 98%Total Intergovernmental Revenue 1,929,181 1,050,418 898,398 1,928,339 324,983 9,057,771 712,157 - - - - - 15,901,248 37,324,967 43%Licenses & PermitsBusiness Business Licenses25,398 26,516 18,111 6,848 3,569 3,057 5,403 - - - - - 88,900 106,323 84% Taxi Cab Licensing65 - 55 610 60 - 110 - - - - - 900 4,440 20% Sub Total25,463 26,516 18,166 7,458 3,629 3,057 5,513 - - - - - 89,800 110,763 81% Nonbusiness Lawn Parking- - - - - - - - - - - - - 10,000 0% Engineering5,090 20,062 34,060 1,425 425 2,415 40,335 - - - - - 103,812 127,000 82% Right-of-Way Closures50 200 325 150 50 25 (575) - - - - - 225 3,000 8% Fire Dept-Building Plan Review1,455 2,991 1,341 238 779 1,173 1,298 - - - - - 9,275 24,000 39% Building Department87,661 83,680 108,095 75,453 95,457 131,321 130,347 - - - - - 712,013 1,772,550 40% SBARC - Pet Licenses2,320 3,580 3,090 810 2,095 2,530 3,345 - - - - - 17,770 31,200 57%Sub Total96,576 110,513 146,911 78,076 98,806 137,464 174,750 - - - - - 843,095 1,967,750 43%Total Licenses & Permits122,039 137,029 165,076 85,533 102,435 140,521 180,263 - - - - - 932,896 2,078,513 45%Period Ending: July 31, 202017 City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: July 31, 2020Charges for ServicesGeneral Government Plan Commission Charges100 100 100 - - 100 - - - - - - 400 4,100 10% Copies of Public Records- - - - - - - - - - - - - 1,205 0% Blueprints/Copies- - - - - - - - - - - - - - NA Historic Preserv Certificate of Approval 100 60 180 280 180 220 360 - - - - - 1,380 2,000 69% IT Services73,046 38,750 - - - - - - - - - - 111,796 111,796 100%Sub Total73,246 38,910 280 280 180 320 360 - - - - - 113,576 119,101 95%Public Safey Accident Report Copies7,303 6,040 5,632 1,298 6,089 8,950 8,775 - - - - - 44,087 82,652 53% Gun Permit Applications4,804 3,514 6,959 2,545 2,940 8,191 6,198 - - - - - 35,151 40,000 88% Traffic Signal Maintenance15,314 10,198 23,739 5,116 - 48,300 - - - - - - 102,666 224,670 46% ND Special Event Coverage- - 4,878 44,698 - - - - - - - - 49,577 150,000 33% Regional Academy Tuition4,850 3,850 550 - - - - - - - - - 9,250 20,000 46% River Rescue School Tuition13,000 39,000 3,250 (3,250) - - - - - - - - 52,000 90,000 58% Fire Training Center Tuition- - - - - - - - - - - - - 50,000 0% Emergency Medical Service256,159 223,622 319,726 340,414 463,595 225,005 179,380 - - - - - 2,007,901 3,000,000 67% Medicaid Reimbursements- - - - - - - - - - - - - 443,000 0% Neo Natal Revenue- - - - - - - - - - - - - - NA Memorial Transport- - - - - - - - - - - - - - NA EMS for County- - - - - - 934,001 - - - - - 934,001 1,801,814 52% Hazmat Charges- - - - - - - - - - - - - 10,000 0% Special Events- - - - - - - - - - - - - - NA Crime Lab Services- - 363 563 - - 313 - - - - - 1,238 5,000 25% EMS Late Payment Interest2,706 - 3,920 - 3,420 1,708 - - - - - - 11,754 11,754 100% Misc Revenue- - 71,436 - - - - - - - - - 71,436 71,936 99% Sub Total304,136 286,224 440,453 391,383 476,044 292,153 1,128,667 - - - - - 3,319,060 6,000,826 55% Highways & Streets Sale of Signs/Materials261 - - 7,988 - 60 - - - - - - 8,309 8,500 98% Special Events- - - - - - - - - - - - - 3,000 0% Sub Total261 - - 7,988 - 60 - - - - - - 8,309 11,500 72% Culture & Recreation Morris Performing Arts Center82,073 71,606 25,330 3 14,850 250 - - - - - - 194,112 1,365,018 14% Palais Royale Ballroom23,900 15,696 10,347 - 700 6,860 - - - - - - 57,503 245,272 23% Parks & Recreation282,751 187,373 102,857 8,107 103,685 410,949 422,390 - - - - - 1,518,112 3,036,794 50% Lease of Coveleski Stadium- - - - - - - - - - - - - 30,000 0% Century Center186,773 155,640 52,430 - 5,417 6,042 5,417 - - - - - 411,717 3,453,940 12% Sub Total575,497 430,315 190,964 8,110 124,652 424,100 427,807 - - - - - 2,181,444 8,131,024 27% Health - Animal Care & Control Pet Impound Reclaim Fee255 295 840 365 655 625 430 - - - - - 3,465 6,300 55% Pet Adoption Fees2,694 2,556 2,060 1,460 1,750 2,128 1,196 - - - - - 13,844 29,740 47% Pick Up Fees- 40 - - 100 80 40 - - - - - 260 550 47% Pet Micro Chipping320 160 360 270 160 340 360 - - - - - 1,970 3,325 59% Vet Expenses410 195 265 355 130 295 210 - - - - - 1,860 2,225 84% Pet Euthanasia- - - - 60 - - - - - - - 60 60 100% Animal Surrenders500 600 360 280 240 460 700 - - - - - 3,140 8,000 39% Cremation188 105 230 360 293 320 375 - - - - - 1,871 2,525 74% Rabies Specimin Prep- - - 60 150 90 30 - - - - - 330 525 63% Sub Total4,367 3,951 4,115 3,150 3,538 4,338 3,341 - - - - - 26,800 53,250 50%18 City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: July 31, 2020Charges for Services Other DCI Staff Contracts10,948 11,250 80,000 4,891 13,000 282,352 99,284 - - - - - 501,725 610,707 82% Other Misc Charges for Services- - - - - - - - - - - - - 35,000 0% Parking-Garages59,878 49,227 142,172 61,936 81,984 37,539 73,143 - - - - - 505,879 1,281,877 39% Parking-Century Center12,657 14,928 5,922 - - - - - - - - - 33,507 133,871 25% Central Services-Internal Customers 575,890 505,683 591,578 521,394 475,611 513,037 560,310 - - - - - 3,743,504 7,691,569 49% Central Services-External Customers 34,327 34,900 32,591 - 28,162 59,947 51,318 - - - - - 241,244 613,364 39% Employee & Employer Assessments 1,354,095 1,346,625 1,339,723 1,341,067 1,334,880 1,354,509 1,341,159 - - - - - 9,412,057 16,260,298 58% Sub Total2,047,795 1,962,612 2,191,986 1,929,287 1,933,637 2,247,385 2,125,214 - - - - - 14,437,917 26,626,686 54% Sanitation Trash Collection/Residential370,818 370,369 369,898 370,830 372,215 375,005 375,910 - - - - - 2,605,045 4,600,500 57% Trash Collection/Recycling- (2) - - - - 13 - - - - - 11 - NA Trash Collection/Commercial8,002 8,083 8,041 7,988 7,965 8,007 8,051 - - - - - 56,137 90,000 62% Trash Collection/Apt 2 Units3,743 3,752 3,709 3,737 3,684 3,722 3,769 - - - - - 26,115 42,300 62% Trash Collection/Apt 3 Units1,740 1,626 1,646 1,605 1,626 1,656 1,743 - - - - - 11,642 21,100 55% Trash Collection/Apt 4 Units2,084 2,028 2,026 2,051 1,996 2,019 1,992 - - - - - 14,195 25,100 57% Trash Collection/Seniors27,738 27,747 27,768 27,646 27,646 26,997 27,142 - - - - - 192,682 362,000 53% Trash Collection/Special Pickup2,580 1,730 2,720 3,440 2,600 2,800 3,880 - - - - - 19,750 32,000 62% Trash Collection/Yard Waste Pickup246 142 60 40 - - - - - - - - 488 250 195% Trash Collection/Interdepartmental- - - - - - - - - - - - - 15,000 0% Misc Service Revenue- - - - - - - - - - - - - 1,200 0% Misc/Additional Trash Totes15,864 16,087 16,173 16,386 17,124 20,216 24,643 - - - - - 126,493 162,000 78% Misc/Return Trip Customer Error490 230 420 710 1,010 1,110 860 - - - - - 4,830 5,000 97% Misc/Contamination Fee30 - - - - 150 60 - - - - - 240 500 48% Misc/Tote Replacement Fee550 250 150 500 400 500 400 - - - - - 2,750 4,000 69% Misc/Trash Start Fee4,090 3,770 4,030 4,430 3,270 4,180 4,110 - - - - - 27,880 3,500 797% Misc/Yard Waste Totes(2) - 70 31,012 32,374 33,540 34,334 - - - - - 131,328 240,000 55% Sub Total437,973 435,811 436,709 470,374 471,910 479,901 486,907 - - - - - 3,219,586 5,604,450 57% Utilities - Water Metered Sales/Residential640,195 632,757 624,053 648,405 624,755 702,263 877,148 - - - - - 4,749,576 8,218,425 58% Metered Sales/Commercial196,835 194,039 192,981 175,367 166,823 182,445 202,012 - - - - - 1,310,500 2,536,515 52% Metered Sales/Industrial34,248 36,538 36,493 30,643 29,126 37,105 38,994 - - - - - 243,147 485,540 50% Metered Sales/Multi Famly109,572 104,030 103,249 102,859 102,058 107,159 106,233 - - - - - 735,159 1,275,551 58% Bulk Sales/Olive St58 116 319 990 406 377 174 - - - - - 2,440 10,000 24% Metered Sales/Institution10,799 10,711 12,602 10,808 10,229 10,068 11,121 - - - - - 76,337 131,355 58% Public Fire Protection211,805 211,948 211,501 212,024 212,226 214,403 217,059 - - - - - 1,490,967 2,553,185 58% Private Fire Protection40,282 40,383 39,765 40,230 40,123 40,083 45,554 - - - - - 286,420 412,005 70% Sales to Public Authorities31,123 33,400 33,182 28,971 27,516 35,364 46,158 - - - - - 235,714 282,805 83% Irrigation Sales(13) 363 - 465 62 182,968 333,220 - - - - - 517,066 1,354,840 38% Interdepartmental Sales- - - - - - - - - - - - - 187,000 0% Other Water/Misc Service40,977 44,131 28,924 19,140 16,712 24,269 17,133 - - - - - 191,286 665,000 29% Backflow Prevention Insp.9,675 19,100 13,300 8,125 - 16,150 20,725 - - - - - 87,075 156,500 56% Water Main Extension- - - - - - - - - - - - - - NA Rents From Water Property1,350 1,350 1,350 1,350 1,350 1,350 1,350 - - - - - 9,449 16,200 58% Revenue From Cut Off Fees1,200 525 225 704 150 675 450 - - - - - 3,929 5,000 79% Penalties (Forfeit Disc.)9,060 5,101 5,532 750 (5) 50 4 - - - - - 20,492 88,000 23% Water Leak Insurance86,428 86,331 86,242 86,357 86,523 86,833 86,943 - - - - - 605,658 1,041,115 58% System Development Fee159,458 4,703 11,543 3,428 14,543 3,856 2,146 - - - - - 199,675 200,965 99% Sub Total1,583,051 1,425,526 1,401,261 1,370,616 1,332,597 1,645,416 2,006,423 - - - - - 10,764,890 19,620,001 55%19 City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: July 31, 2020Charges for Services Utilities - Sewage Metered Sales/Residential 1,667,950 1,661,580 1,651,882 1,674,139 1,696,431 1,710,111 1,722,039 - - - - - 11,784,130 20,090,913 59% Metered Sales/Commercial561,885 604,549 600,579 532,260 506,000 495,382 557,145 - - - - - 3,857,801 7,433,770 52% Metered Sales/Industrial428,152 405,903 412,913 409,225 346,027 259,949 338,495 - - - - - 2,600,662 5,300,000 49% Metered Sales/Multi Famly263,450 261,767 259,238 263,995 263,849 269,649 257,991 - - - - - 1,839,939 3,093,020 59% Metered Sales/Institution26,323 26,257 30,378 26,009 19,055 23,794 25,804 - - - - - 177,619 294,000 60% Sales to Public Authority76,739 81,234 82,247 71,558 65,286 73,861 89,643 - - - - - 540,568 1,103,480 49% Interdepartmental Sales- - - - - - - - - - - - - 198,515 0% Whlsl Meter/New Carlisle27,502 28,446 30,880 25,605 27,193 21,104 23,090 - - - - - 183,819 250,875 73% Penalties (Forfeit Disc.)60,641 41,563 36,695 5,127 (24) 2,500 (28) - - - - - 146,473 551,344 27% Dumping Fees1,496 630 - 3,159 3,378 420 1,155 - - - - - 10,238 22,116 46% Organic Resources2,558 26,590 2,087 14,497 4,862 7,084 6,636 - - - - - 64,313 61,000 105% Laboratory Service Fees- - - - 1,000 - - - - - - - 1,000 1,500 67% Discharge Permit Fees500 1,000 - - - - 700 - - - - - 2,200 5,500 40% System Development Fee387,468 11,336 30,915 7,057 3,286 11,355 5,172 - - - - - 456,588 459,698 99% Sewer Repair Insurance47,819 47,759 47,732 47,773 47,874 48,045 48,128 - - - - - 335,130 579,500 58% Sewer Repair Deductible7,127 6,576 6,726 7,743 7,427 9,756 7,467 - - - - - 52,823 65,605 81% Misc Revenues2,575 - - - - - 1,443 - - - - - 4,018 198,000 2% Interfund Revenue- - - - - - - - - - - - - 23,644 0% Storm Water Fees87,623 86,787 86,767 85,636 85,647 86,350 86,262 - - - - - 605,072 1,034,160 59% Storm Water Fees/Interdepartmental- - - - - - - - - - - - - 7,200 0% Organic Resources-Mulch/Compost1,738 605 1,954 300 11,643 9,712 9,590 - - - - - 35,542 53,000 67% Clean Air/ReLeaf37,177 37,133 37,085 37,129 37,210 37,394 37,454 - - - - - 260,582 451,610 58% Clean Air/ReLeaf/Interdepartmental- - - - - - - - - - - - - - NA Sub Total3,688,722 3,329,716 3,318,078 3,211,211 3,126,143 3,066,465 3,218,183 - - - - - 22,958,518 41,278,450 56%Total Charges for Services8,715,047 7,913,066 7,983,845 7,392,400 7,468,700 8,160,139 9,396,902 - - - - - 57,030,099 107,445,288 53%Fines, Forfeitures, & FeesGeneral Ordinance Violation1,835 310 400 200 - - - - - - - - 2,745 8,000 34% Bad Checks Fines- - 60 - - 30 - - - - - - 90 725 12% Credit Reports- - - - - - - - - - - - - - NA Court Fees1,429 - - - - - - - - - - - 1,429 10,000 14% Plan Commission Application Fee2,800 1,600 1,800 500 500 1,600 1,800 - - - - - 10,600 12,275 86% Zoning Appeals Application Fee1,250 1,625 1,675 600 - 850 975 - - - - - 6,975 10,000 70% Zoning Admin Fees50 1,000 1,250 600 400 1,000 1,100 - - - - - 5,400 10,000 54% Zoning Admin Fines- - - - - - - - - - - - - - NA Tax Abatement Admin Fees- - - - - 2,375 250 - - - - - 2,625 2,625 100% Econ Dev-CDBG Loan Late Fees- 10 - - - 20 51 - - - - - 81 81 100% Econ Develop-Job Target Penalty354,660 - - - - - - - - - - - 354,660 354,660 100% Sub Total362,024 4,545 5,185 1,900 900 5,875 4,176 - - - - - 384,605 408,366 94%Code Enforcement Vacant Bldg Registration300 300 - - - - 900 - - - - - 1,500 12,900 12% Rental Unit Safety Fees1,350 2,250 1,350 - 1,000 - 1,250 - - - - - 7,200 99,945 7% Towing & Storage- - - - - - - - - - - - - - NA Sale of Abandoned Vehicle- - - - - - - - - - - - - - NA Demolition & Boarding759 1,387 19,189 328 1,745 268 1,899 - - - - - 25,575 98,960 26% Collections38 15 523 787 1,539 - 537 - - - - - 3,439 3,600 96% Environmental Violations11,488 4,939 9,514 4,335 10,537 17,271 29,923 - - - - - 88,007 132,045 67% Ordinance Violation4,403 4,615 1,330 1,000 750 1,500 3,863 - - - - - 17,461 48,608 36% Animal Ordinance Violation200 - 50 - 10,375 35,200 44,279 - - - - - 90,104 - NA Forfeitures-Civil Penalties2,093 14,410 4,121 - 5,538 500 28,169 - - - - - 54,830 119,117 46%Sub Total20,631 27,915 36,078 6,450 31,483 54,739 110,819 - - - - - 288,116 515,175 56%20 City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: July 31, 2020Fines, Forfeitures, & FeesParkingStreet Parking Fines2,123 2,125 1,260 740 460 970 3,712 - - - - - 11,390 61,880 18%Public Safety False Alarms Fine13,618 7,879 4,926 6,028 6,894 5,368 5,349 - - - - - 50,061 100,000 50% Noise Ordinance38 - 20 - - - 1,111 - - - - - 1,168 4,900 24% Curfew Violation- - - - - 200 - - - - - - 200 480 42% Chronic Problem Property- - - - - - - - - - - - - - NA Impound Towing Fees587 504 896 369 530 590 753 - - - - - 4,229 10,000 42%Sub Total14,243 8,383 5,842 6,396 7,424 6,158 7,213 - - - - - 55,658 115,380 48% Total Fines, Forfeitures, & Fees 399,020 42,968 48,365 15,486 40,267 67,742 125,920 - - - - - 739,768 1,100,801 67%Other IncomeMiscellaneous Revenue Miscellaneous Revenue12,880 40,636 76,145 261,693 3,471 49,387 171,014 - - - - - 615,226 989,779 62% Sale of Scrap Metal5,723 1,175 195 809 2,482 345 328 - - - - - 11,056 29,442 38% Bond Interest Rebate- - - 49,487 - - - - - - - - 49,487 95,720 52% Bosch Principal Income17,085 - - - - 17,408 - - - - - - 34,493 69,632 50% Bosch Interest Income IDFA917 - - - - 595 - - - - - - 1,512 2,379 64% CDBG Loans/Interest Income- - - - - - - - - - - - - - NA CDBG Loans/Interest on Loans- - - - - - - - - - - - - - NA CDBG Loans/Invest Gain/Loss- - - - - - - - - - - - - - NA Origination Fees- - - - - - - - - - - - - - NA Loan Servicing Fees- - - - - - - - - - - - - 30,000 0% Sub Total36,606 41,811 76,340 311,989 5,953 67,735 171,341 - - - - - 711,775 1,216,952 58% Bank Account Interest(645,793) 359,545 523,865 364,147 264,956 236,320 431,401 - - - - - 1,534,439 3,509,688 44% Rental of Property12,678 - 5,416 - - 113 22,781 - - - - - 40,988 114,144 36% Donations708,412 40,057 4,926 404,319 358,088 1,126 501,841 - - - - - 2,018,768 4,767,550 42% 3rd Party Revenue Cable TV Franchise Fees- 171,894 - - 171,245 - - - - - - - 343,139 720,000 48% AT&T Franchise Fees45,930 - 43,499 43,844 - - - - - - - - 133,273 210,000 63%Sub Total45,930 171,894 43,499 43,844 171,245 - - - - - - - 476,412 930,000 51%Total Other Income157,833 613,306 654,046 1,124,299 800,241 305,293 1,127,364 - - - - - 4,782,381 10,538,334 45%Reimbursements Outside Miscellaneous Reimbursements49,280 (15,324) 482,725 39,039 41,267 (246,797) (110,802) - - - - - 239,388 229,455 104% Insurance Claim1,130,210 - - - - - 708 - - - - - 1,130,918 1,170,918 97% IT Services8,391 1,598 3,049 3,498 2,697 4,052 2,724 - - - - - 26,009 32,690 80% Travel Reimbursement- - - - - - - - - - - - - 6,800 0% Lamppost Program- - - - - - 5,950 - - - - - 5,950 9,550 62% Office Depot Rebate- - - - - - 5,052 - - - - - 5,052 - NA Energy Rebates- - 166,713 - - - - - - - - - 166,713 167,714 99% Repair Reimbursement228 392 2,607 5,604 1,862 984 1,948 - - - - - 13,625 13,598 100% Salary/Overtime Reimb4,533 5,694 270,961 - 15,479 4,388 34,746 - - - - - 335,800 387,000 87% Diesel Tax Rebate3,384 - 7,921 3,267 - 3,511 - - - - - - 18,082 50,000 36% Pharmacy Rebates- 88,768 - - - - - - - - - - 88,768 375,000 24% Beck's Lake Reimbursement- 20,820 - - - 26,956 - - - - - - 47,776 47,777 100% EPA Professional Services275,000 - - - - - - - - - - - 275,000 275,000 100% Sub Total1,471,025 101,946 933,975 51,408 61,305 (206,906) (59,674) - - - - - 2,353,080 2,765,502 85%21 City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: July 31, 2020 Departmental Misc Reimbursements- - - - - - - - - - - - - 1,056 0% Electric Allocation- - - - - - - - - - - - - 4,240,365 0% Natural Gas Allocation- - - - - - - - - - - - - 629,885 0% Sewer Cut/Repair for Water Works- - - - - - - - - - - - - 45,642 0% Sub Total- - - - - - - - - - - - - 4,916,948 0%Total Reimbursements1,471,025 101,946 933,975 51,408 61,305 (206,906) (59,674) - - - - - 2,353,080 7,682,450 31%Other SourcesAsset Disposal Sale of Capital Assets- - - - - - - - - - - - - 10,020 0% Sale of Property Held for Resale6 - 20,000 - - 4,993 - - - - - - 25,000 5,000 500% Other Damage Reimbursement- - 3,560 - - - - - - - - - 3,560 3,560 100% Vehicle Damage Reimb- - - - - - - - - - - - - - NA Hydrant Damage Reimb- - - 605 - - - - - - - - 605 10,000 6% Sub Total6 - 23,560 605 - 4,993 - - - - - - 29,165 28,580 102% Interfund Transfers & Fixed Cost Allocations Interfund Transfers In6,012,801 9,629,319 2,312,934 1,839,924 9,673,675 1,564,044 6,651,125 - - - - - 37,683,822 50,042,563 75% PILOT518,478 518,483 518,483 518,483 518,483 518,483 518,483 - - - - - 3,629,376 6,221,791 58% Administration Cost Allocation585,785 585,802 585,802 585,802 585,802 585,802 585,802 - - - - - 4,100,597 7,029,607 58% IT Cost Allocation554,735 554,745 554,745 554,745 554,745 554,745 554,745 - - - - - 3,883,205 6,656,930 58% Liability Insurance Allocation242,853 242,877 242,877 242,877 242,877 242,877 242,877 - - - - - 1,700,115 2,914,500 58% Payroll Cost Allocation208,369 208,391 208,391 208,391 201,980 201,980 221,213 - - - - - 1,458,715 2,540,788 57% Facilities Management Allocation10,163 10,180 10,180 10,180 10,180 10,180 10,180 - - - - - 71,243 122,143 58% Utility Customer Service Mgmt Allocation141,404 141,398 141,398 141,398 141,398 141,398 141,398 - - - - - 989,792 1,696,782 58% Sub Total8,274,588 11,891,195 4,574,810 4,101,800 11,929,140 3,819,509 8,925,823 - - - - - 53,516,865 77,225,104 69% Issuance of Debt Capital Lease Proceeds- - - - - - - - - - - - - 4,329,076 0% Bond Proceeds- - - - - - - - - - - - - - NA Sub Total- - - - - - - - - - - - - 4,329,076 0% Refunds Refunds- - - - 347 458 - - - - - - 805 13,856 6% Specific Stop Loss1,195 - - - - - - - - - - - 1,195 10,000 12% Sub Total1,195 - - - 347 458 - - - - - - 2,000 23,856 8% Other Interfund Loan - Principal Income10,000 202,535 - 10,000 - - 10,000 - - - - - 232,535 549,383 42% Interfund Loan - Interest Income- 44,129 - - - - - - - - - - 44,129 83,945 53% Other Loan - Principal Income3,795 761 609 1,101 243 446 1,409 - - - - - 8,364 10,000 84% Sub Total13,795 247,425 609 11,101 243 446 11,409 - - - - - 285,028 643,328 44%Total Other Sources8,289,585 12,138,620 4,598,978 4,113,506 11,929,730 3,825,406 8,937,232 - - - - - 53,833,058 82,249,944 65%Revenue Total23,840,544 24,856,869 18,039,498 17,467,785 27,933,849 62,115,413 28,543,328 - - - - - 202,797,286 362,775,850 56%22 City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetGeneral FundGeneral GovernmentMayor 101 184,656 59,236 86,934 66,069 106,171 84,147 70,760 - - - - - 657,975 1,117,529 59%Community Initiatives101- 8,352 14,288 14,500 20,680 79,500 19,308 - - - - - 156,630 703,488 22%Clerk101 36,422 41,812 35,313 31,320 46,475 35,523 37,103 - - - - - 263,968 571,490 46%Common Council101 27,570 50,454 28,108 33,942 32,382 42,239 32,396 - - - - - 247,092 730,055 34%General City101- - 43,000 1,921 - - - - - - - - 44,921 43,000 104%Controller' Office101 172,550 183,986 178,510 167,264 226,374 180,059 162,027 - - - - - 1,270,769 2,278,109 56%Human Resources101 46,905 47,188 47,232 47,709 64,695 47,181 47,565 - - - - - 348,474 617,286 56%Diversity & Inclusion101 1,573 9,651 10,922 17,740 31,011 21,623 23,932 - - - - - 116,452 508,776 23%Legal101 90,519 92,286 92,766 92,026 135,830 110,729 107,969 - - - - - 722,126 1,405,880 51%Sub Total560,194 492,967 537,075 472,490 663,619 601,002 501,059 - - - - - 3,828,406 7,975,613 48%Public WorksEngineering101 226,006 225,942 201,511 204,343 272,441 231,390 290,344 - - - - - 1,651,977 3,405,513 49%Streets101- - 500,000 - - - - - - - - - 500,000 500,000 100%Office of Sustainability101 33,299 14,660 21,202 12,900 37,555 10,856 20,478 - - - - - 150,950 479,036 32%AmeriCorps Grant Program101 32,301 27,720 24,615 23,459 33,178 22,309 23,687 - - - - - 187,270 453,453 41%Sub Total291,606 268,322 747,328 240,702 343,174 264,554 334,510 - - - - - 2,490,196 4,838,002 51%Public SafetyPolice101 2,145,864 2,331,503 2,129,607 2,041,967 2,759,363 2,141,622 2,213,121 - - - - - 15,763,047 30,302,621 52%Crime Lab101 41,404 40,329 42,146 44,017 61,096 44,050 42,479 - - - - - 315,522 631,268 50%Fire101 2,092,008 1,983,381 1,945,732 1,829,009 2,496,699 2,015,961 2,038,988 - - - - - 14,401,778 25,923,815 56%EMS101 35,607 66,320 48,207 35,930 31,609 40,285 62,409 - - - - - 320,367 856,718 37%Fire Training Center101 1,489 3,519 805 1,664 275 3,821 8,930 - - - - - 20,504 154,000 13%Sub Total4,316,372 4,425,053 4,166,498 3,952,587 5,349,041 4,245,740 4,365,928 - - - - - 30,821,219 57,868,422 53%Arts & CultureMorris PAC101 94,049 91,241 254,375 88,137 81,133 51,157 67,004 - - - - - 727,097 1,503,719 48%Palais Royale101 23,098 22,312 19,844 35,685 20,345 13,242 18,734 - - - - - 153,260 400,782 38%Sub Total117,147 113,553 274,219 123,822 101,478 64,400 85,738 - - - - - 880,356 1,904,501 46%Human RightsHuman Rights101 20,302 22,305 21,531 20,295 22,924 30,702 20,499 - - - - - 158,558 315,802 50%Sub Total20,302 22,305 21,531 20,295 22,924 30,702 20,499 - - - - - 158,558 315,802 50%Total General Fund5,305,622 5,322,199 5,746,652 4,809,896 6,480,236 5,206,397 5,307,733 - - - - - 38,178,735 72,902,340 52%Venues, Parks & ArtsParks & RecreationPark Administration201 120,427 125,827 118,951 118,312 139,201 130,146 125,709 - - - - - 878,573 1,514,548 58%Park Maintenance201 674,529 480,987 574,864 579,589 584,527 579,552 641,872 - - - - - 4,115,920 6,948,436 59%Golf Courses201 65,738 81,806 134,279 71,160 194,931 144,559 167,703 - - - - - 860,175 1,551,873 55%Recreation201 268,100 206,486 227,179 159,384 293,735 201,281 269,125 - - - - - 1,625,290 3,185,143 51%Marketing & Events201 63,031 77,576 85,530 64,398 100,888 58,018 62,165 - - - - - 511,606 1,277,387 40%Park Projects & Capital201 492,148 170,938 115,484 9,954 29,849 7,500 - - - - - - 825,873 1,318,120 63%Potawatomi Zoo201 350,000 - - - 350,000 - - - - - - - 700,000 700,000 100%Park Debt201- - - - - - - - - - - - - - NA Morris Palais Marketing273- - - - - 832 - - - - - - 832 30,816 3%Morris PAC Self-Promotion274- - - - - - - - - - - - - 115,000 0%Coveleski Stadium Capital401- - 12,990 - 1,363 - - - - - - - 14,353 30,000 48%Morris PAC Improvement416 81,282 9,189 - - - 11,400 - - - - - - 101,871 559,983 18%Palais Historic Preservation450 34,160 - - - - - - - - - - - 34,160 69,160 49%City Cemetery730- - - - - - - - - - - - - 20,000 0%Bowman Cemetery731- - - - - - - - - - - - - - NA Sub Total2,149,414 1,152,810 1,269,276 1,002,796 1,694,495 1,133,288 1,266,573 - - - - - 9,668,653 17,320,466 56%Period Ending: July 31, 202023 City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: July 31, 2020Parking GaragesParking Enforcement 601 9,147 2,655 36,982 3,365 373 373 373 - - - - - 53,269 82,470 65%Parking General Operations601- - - - - - - - - - - - - 40,118 0%Main Street Garage601 39,674 15,054 20,949 15,427 3,161 38,671 155,113 - - - - - 288,048 712,234 40%Leighton Plaza Garage601 191,290 17,566 27,044 20,772 3,642 51,907 66,721 - - - - - 378,942 506,358 75%Wayne Street Garage601 126,664 16,076 13,447 10,528 2,219 22,618 25,139 - - - - - 216,691 347,493 62%Eddy St Commons Garage601 1,499 390 (0) 788 - - 2,191 - - - - - 4,867 11,000 44%Sub Total368,273 51,742 98,423 50,880 9,395 113,569 249,536 - - - - - 941,818 1,699,673 55%Century CenterCentury Center Operations670 318,926 305,738 253,129 247,198 159,130 118,661 154,562 - - - - - 1,557,345 5,035,901 31%Century Center Capital671- - - - - - - - - - - - - 1,000,000 0%Century Center Energy Saving672- - - 205,388 - - - - - - - - 205,388 411,096 50%Sub Total318,926 305,738 253,129 452,586 159,130 118,661 154,562 - - - - - 1,762,732 6,446,997 27%Total Venues, Parks & Arts2,836,613 1,510,289 1,620,828 1,506,262 1,863,020 1,365,518 1,670,672 - - - - - 12,373,202 25,467,136 49%Public SafetyPolice DepartmentPolice Seizures216- - 31,753 - - - - - - - - - 31,753 108,753 29%Curfew Violations218- - - - - - - - - - - - - 1,000 0%Law Enforcement Education220 39,505 15,892 16,659 5,394 855 22,503 5,611 - - - - - 106,420 395,377 27%Public Safety LOIT - Police249 367,320 364,899 382,289 323,519 462,281 363,609 337,196 - - - - - 2,601,114 4,619,658 56%Police Take Home Vehicle278- 683 54,724 315 - - - - - - - - 55,722 99,087 56%Police Block Grant280- - - - - - - - - - - - - - NA Police Grants292- - - - - - - - - - - - - - NA Police Academy294- 371 2,056 630 - - - - - - - - 3,057 22,500 14%COPS More Grants295 145,200 9,035 2,800 300 79,799 300 300 - - - - - 237,734 523,301 45%Drug Enforcement299- - - - - - 31,000 - - - - - 31,000 51,000 61%K-9 Unit705- - - - - - - - - - - - - 2,020 0%Sub Total552,025 390,880 490,281 330,158 542,935 386,413 374,107 - - - - - 3,066,799 5,822,696 53%Fire DepartmentPublic Safety LOIT - Fire249 316,331 312,364 326,929 325,533 466,081 344,881 343,004 - - - - - 2,435,123 4,330,887 56%Fire Department Capital287 405,741 78,336 118,698 - 567,850 484,530 713,735 - - - - - 2,368,890 3,635,935 65%EMS Operating Fund288 12,128 26,828 (480) 54,622 - 12,105 - - - - - - 105,202 1,824,059 6%Hazmat289- - - - - - - - - - - - - 10,000 0%River Rescue291446 4,201 4,042 3,748 2,017 - - - - - - - 14,454 95,082 15%Sub Total734,646 421,728 449,188 383,903 1,035,949 841,516 1,056,739 - - - - - 4,923,670 9,895,963 50%Total Public Safety1,286,671 812,608 939,470 714,062 1,578,884 1,227,929 1,430,846 - - - - - 7,990,469 15,718,659 51%Public WorksStreetsMotor Vehicle Highway202 884,407 704,175 683,676 557,610 776,699 583,161 901,898 - - - - - 5,091,628 9,240,175 55%Local Roads & Streets251 22,964 56,996 11,347 24,270 363,533 254,701 192,684 - - - - - 926,495 5,797,965 16%LOIT 2016 Special Distribution 257 32,338 6,681 - - 7,140 - - - - - - - 46,159 164,087 28%Local Road & Bridge Grant265 80,354 - 15,047 - - - - - - - - - 95,401 2,974,341 3%MVH Restricted Fund266 5,161 17 18,970 25,197 16,284 198,559 439,342 - - - - - 703,531 3,955,650 18%Major Moves412 11,933 743 627,146 5,696 23,186 4,203 18,102 - - - - - 691,008 1,672,285 41%Project ReLeaf655 28,761 28,704 28,678 28,673 29,071 28,712 28,781 - - - - - 201,379 433,460 46%Sub Total1,065,919 797,316 1,384,863 641,447 1,215,913 1,069,335 1,580,808 - - - - - 7,755,601 24,237,963 32%Solid WasteSolid Waste Operations610 565,035 528,183 420,520 276,632 662,038 402,773 837,012 - - - - - 3,692,195 6,091,520 61%Solid Waste Capital611 185,051 147,686 - 102,029 146,921 1,782 77,662 - - - - - 661,131 1,325,349 50%Sub Total750,086 675,869 420,520 378,661 808,958 404,555 914,674 - - - - - 4,353,325 7,416,869 59%24 City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: July 31, 2020Water WorksWater Works Operations 620 1,733,145 1,809,307 1,661,269 1,513,685 1,986,744 1,288,733 2,002,916 - - - - - 11,995,798 23,396,743 51%Water Works Capital622 29,304 56,473 164,318 192 143,899 14,750 - - - - - - 408,936 4,870,047 8%Water Works Deposit624 2,189 1,725 2,657 1,886 1,422 1,260 2,060 - - - - - 13,200 20,000 66%Water Works Sinking (Debt Service) 625 2,868 906 894 840 745 221,749 1,067 - - - - - 229,068 1,841,486 12%Water Works Bond Reserve626- - - - - - - - - - - - - 20,000 0%Water Works Reserve Oper & Maint 629 4,934 3,895 6,027 4,272 3,219 2,842 4,617 - - - - - 29,805 40,000 75%Sub Total1,772,440 1,872,306 1,835,166 1,520,875 2,136,029 1,529,332 2,010,660 - - - - - 12,676,808 30,188,276 42%Wastewater/Sewer/Organic ResourcesSewer Repair Insurance640 72,887 61,517 42,251 56,429 68,853 20,880 213,205 - - - - - 536,022 742,355 72%Sewer Division641 471,391 413,031 413,550 369,127 435,823 579,110 412,550 - - - - - 3,094,582 9,361,910 33%Concrete Crew641 35,932 40,443 39,640 33,427 32,031 24,921 28,863 - - - - - 235,257 535,869 44%Wastewater Operations641 1,348,178 9,469,265 1,495,167 1,264,718 9,131,874 1,587,995 1,630,923 - - - - - 25,928,119 36,154,401 72%Organic Resources641 245,161 147,296 96,946 69,813 126,570 140,298 218,943 - - - - - 1,045,028 1,663,929 63%Sewage Works Capital642 361,864 9,094 1,588,512 36,573 15,705 330,979 35,926 - - - - - 2,378,653 14,079,020 17%Sewage Works Reserve Oper & Maint 643 9,459 7,459 11,486 8,141 6,134 5,415 8,799 - - - - - 56,893 120,000 47%Sewage Works Sinking (Debt Service) 649 1,100 550 - 750 851,995 - - - - - - - 854,395 7,785,015 11%Sewage Works Debt Service Reserve 653- - - - - - - - - - - - - - NA Sewage Works Customer Deposit 654685 567 919 687 541 513 904 - - - - - 4,816 25,000 19%Sub Total2,546,657 10,149,223 3,688,471 1,839,666 10,669,525 2,690,112 2,550,112 - - - - - 34,133,766 70,467,499 48%Storm Water FeesStorm Sewer Fund667 19,426 4,000 - - - 4,286 289 - - - - - 28,001 871,730 3%Sub Total19,426 4,000 - - - 4,286 289 - - - - - 28,001 871,730 3%Total Public Works6,154,528 13,498,714 7,329,020 4,380,649 14,830,426 5,697,621 7,056,543 - - - - - 58,947,501 133,182,337 44%Department of Community InvestmentStudebaker/Oliver Revitalizing Grant 209 23,029 12,654 107,835 5,475 6,832 3,898 54,512 - - - - - 214,234 873,464 25%State Grant210 4,882 9,764 18,003 - 14,645 19,955 - - - - - - 67,248 691,169 10%DCI Operating 211 235,920 232,372 214,865 194,397 316,841 203,208 198,771 - - - - - 1,596,373 3,500,678 46%DCI Grants212 271,478 174,307 149,054 63,614 118,831 169,727 50,786 - - - - - 997,797 7,564,954 13%UDAG410 10,000 - - 10,000 - - 10,000 - - - - - 30,000 40,000 75%Total Dept of Community Investment545,309 429,096 489,756 273,486 457,149 396,788 314,069 - - - - - 2,905,652 12,670,265 23%Code EnforcementUnsafe Building219 17,951 12,908 3,583 1,804 37,015 1,810 20,951 - - - - - 96,022 156,395 61%Rental Units Regulation221 14,675 10,902 14,595 14,880 20,723 14,880 14,880 - - - - - 105,535 348,002 30%Neighborhood Code Enforcement 230 168,615 158,787 149,833 143,617 189,116 149,899 213,800 - - - - - 1,173,668 2,796,409 42%Animal Care & Control230 34,570 26,423 37,079 43,141 32,688 45,771 31,712 - - - - - 251,384 582,064 43%NEAT Crew230 87,447 81,266 72,413 63,702 75,130 70,445 93,349 - - - - - 543,751 977,589 56%Total Code Enforcement323,259 290,286 277,502 267,144 354,672 282,805 374,692 - - - - - 2,170,360 4,860,459 45%Building DepartmentBuilding Dept Operations600 137,003 117,302 117,140 114,913 154,291 113,791 130,767 - - - - - 885,206 1,734,885 51%Total Building Department137,003 117,302 117,140 114,913 154,291 113,791 130,767 - - - - - 885,206 1,734,885 51%Liability InsuranceSafety & Risk Management226 15,303 14,402 14,729 14,924 18,290 18,806 6,504 - - - - - 102,958 213,267 48%Business Insurance226 42,618 - 24,043 - - 24,043 646,667 - - - - - 737,371 815,000 90%Liability Insurance226 116,320 71,358 56,621 59,979 4,711 103,577 26,810 - - - - - 439,376 2,096,092 21%Workers Compensation226 349,508 132,252 80,035 72,527 37,889 86,214 189,072 - - - - - 947,497 1,029,095 92%Catastrophic Events226- 1,559 - - - - 740,000 - - - - - 741,559 968,627 77%Total Liability Insurance523,750 219,570 175,428 147,431 60,890 232,640 1,609,054 - - - - - 2,968,761 5,122,081 58%25 City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: July 31, 2020Central ServicesEquipment Services 222 545,711 570,343 545,756 474,629 442,905 524,730 626,688 - - - - - 3,730,762 8,017,413 47%Central Stores22226 - - - - - - - - - - - 26 26 99%Print Shop222 2,863 835 1,855 - 1,670 835 835 - - - - - 8,891 13,581 65%Radio Shop222 14,381 17,817 14,218 13,958 26,765 19,353 19,284 - - - - - 125,777 276,224 46%Building Maintenance222 15,913 14,821 14,050 14,674 20,051 14,838 14,350 - - - - - 108,696 213,243 51%Facilities Management222 9,015 7,154 4,840 6,710 11,868 8,480 8,480 - - - - - 56,547 122,143 46%Electric & Gas Utilities222- 86,925 2,450 (89,374) - - - - - - - - - 4,994,540 0%Central Services Capital224 86,325 - 5,501 - - - 50,167 - - - - - 141,992 279,685 51%Total Central Services674,232 697,895 588,669 420,597 503,258 568,236 719,804 - - - - - 4,172,691 13,916,855 30%Capital & Debt Service Funds2017 Park Bond Debt Service312 576,833 - - - - - 596,133 - - - - - 1,172,965 1,172,968 100%2018 Fire Station #9 Debt Service 350 173,866 - - - - - 167,366 - - - - - 341,231 341,231 100%COIT404 1,716,508 1,824,676 759,880 818,341 830,519 1,249,441 1,602,310 - - - - - 8,801,675 16,238,244 54%Cumulative Capital Development 406 82,580 26,958 5,705 - 93,258 - 132,350 - - - - - 340,851 602,205 57%Cumulative Capital Improvement 407 20,837 20,833 20,833 20,833 20,833 20,833 20,833 - - - - - 145,835 430,000 34%EDIT408 921,977 1,172,714 1,330,750 859,453 1,149,512 830,810 523,144 - - - - - 6,788,362 16,072,972 42%2018 Fire Station #9 Bond Capital 451- 62,840 - - 932 - 25,539 - - - - - 89,311 89,311 100%2018 Zoo Bond Capital453- 10,493 4,110 - 22,827 - 11,856 - - - - - 49,286 133,581 37%2017 Park Bond Capital471 108,860 46,151 97,513 - 185,609 146,832 474,202 - - - - - 1,059,167 8,569,760 12%Equipment / Vehicle Leasing750 337,998 57,965 271,767 - - - 1,752 - - - - - 669,482 4,590,138 15%Redevelopment Authority Debt Service 752- 1,235,778 - - 358,606 - - - - - - - 1,594,384 2,865,613 56%South Bend Building Corp755- 1,433,563 - - - - - - - - - - 1,433,563 2,630,085 55%2015 Smart Streets Bond Debt Service 756- 854,234 - 1,650 - - - - - - - - 855,884 1,713,044 50%2015 Park Bond Debt Service757- 188,891 - - - - - - - - - - 188,891 382,131 49%2017 Eddy St. Commons Bond Capital 759 215,224 - 59,509 253,889 294,266 348,642 259,548 - - - - - 1,431,078 3,048,122 47%2017 Eddy St. Commons Bond Debt 760- 648,125 - - - - - - - - - - 648,125 1,391,625 47%Total Capital & Debt Service4,154,683 7,583,222 2,550,067 1,954,167 2,956,362 2,596,558 3,815,031 - - - - - 25,610,089 60,271,030 42%OtherInternal Service FundsIT / Innovation /311 Call Center 279 748,388 608,908 751,141 370,777 659,154 801,537 483,084 - - - - - 4,422,988 9,617,560 46%Employee Benefits711 1,546,127 1,398,744 1,249,983 1,203,639 827,425 788,137 1,264,375 - - - - - 8,278,429 18,508,532 45%Unemployment Comp713- 8,809 7,432 3,943 8,878 23,674 6,413 - - - - - 59,149 55,000 108%Parental Leave Fund714 7,236 4,116 13,153 15,290 22,916 6,049 2,430 - - - - - 71,190 253,846 28%Sub Total2,301,751 2,020,576 2,021,709 1,593,650 1,518,373 1,619,396 1,756,302 - - - - - 12,831,756 28,434,938 45%MiscellaneousGift, Donation, Bequest217 13,429 111,571 23,387 15,425 36,305 21,789 75,684 - - - - - 297,591 791,067 38%Loss Recovery227- - - - - - - - - - - - - 200,000 0%Human Rights Federal Grants258 14,659 18,902 16,303 12,679 20,083 17,569 20,495 - - - - - 120,689 270,640 45%COVID-19 Response264- - - - 224,508 230,356 992,316 - - - - - 1,447,181 2,025,075 71%Industrial Revolving Fund754- 1,046 10,220 9,589 1,051 17,573 8,600 - - - - - 48,080 149,000 32%Sub Total28,087 131,520 49,911 37,693 281,948 287,288 1,097,095 - - - - - 1,913,541 3,435,782 56%Fiduciary FundsFire Pension701 359,412 355,948 365,951 353,627 350,802 356,346 348,169 - - - - - 2,490,254 4,799,311 52%Police Pension702 513,423 534,681 496,168 655,677 500,381 500,046 496,652 - - - - - 3,697,029 6,241,405 59%Sub Total872,835 890,629 862,119 1,009,304 851,183 856,392 844,821 - - - - - 6,187,284 11,040,716 56%Total Other3,202,673 3,042,725 2,933,738 2,640,647 2,651,505 2,763,076 3,698,218 - - - - - 20,932,582 42,911,436 49%Total Civil City25,144,342 33,523,906 22,768,271 17,229,254 31,890,691 20,451,358 26,127,427 - - - - - 177,135,249 388,757,483 46%26 City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: July 31, 2020Redevelopment Commission Controlled FundsTax Increment Financing FundsTIF River West Develop Area 324 5,137,847 1,905,977 648,715 861,035 1,086,298 642,114 5,171,204 - - - - - 15,453,188 34,410,240 45%TIF West Washington422- 10,956 - 22,929 78,414 (22,929) 39,589 - - - - - 128,958 1,005,665 13%TIF River East Develop (NE Dev) 429 516,749 15,162 396,024 1,772 68,638 580,892 188,438 - - - - - 1,767,674 9,418,041 19%TIF Southside Development #1 430 30,337 46,399 - 13,175 3,375 - 10,721 - - - - - 104,007 7,027,306 1%TIF Douglas Road435 14,050 20,758 10,275 - - 28,665 21,395 - - - - - 95,143 186,425 51%TIF River East Residential (NE Res) 436 1,885,125 246,664 - - - - 1,979,000 - - - - - 4,110,789 4,385,000 94%Sub Total7,584,107 2,245,916 1,055,014 898,910 1,236,724 1,228,742 7,410,346 - - - - - 21,659,759 56,432,677 38%Redevelopment FundsRedevelopment General433 41,850 29,105 90,388 532,180 96,131 14,125 (276,197) - - - - - 527,582 1,421,350 37%Certified Technology Park439- - - - - - - - - - - - - 752 0%2018 TIF Park Bond Capital452 28,484 224,666 266,461 203,940 237,317 144,833 7,996 - - - - - 1,113,696 4,092,364 27%Airport Urban Enterprise Zone 454- - - - - - - - - - - - - 50,000 0%Sub Total70,334 253,771 356,848 736,120 333,448 158,958 (268,201) - - - - - 1,641,278 5,564,466 29%Debt Service FundsAirport Debt Reserve 2003315 1,773 1,398 2,153 1,526 1,150 1,015 1,649 - - - - - 10,664 20,000 53%Redevelop Bond - Palais Royale 328 2,964 2,338 3,599 2,551 1,922 1,697 2,757 - - - - - 17,829 40,000 45%South Shore Double Tracking352- - - - - - - - - - - - - - NA Sub Total4,737 3,736 5,752 4,077 3,072 2,712 4,407 - - - - - 28,493 60,000 47%Total Redevelopment Funds7,659,178 2,503,422 1,417,615 1,639,108 1,573,244 1,390,412 7,146,551 - - - - - 23,329,530 62,057,143 38%Total Expenditures32,803,521 36,027,328 24,185,885 18,868,361 33,463,935 21,841,770 33,273,978 - - - - - 200,464,779 450,814,626 44%27 Civil City DebtCapital Leases140 2015 Vehicle/Equip Lease No. 1 2015 N/A 2020 Various Biannual 3,425,274 705,331 - 705,331 7,335 - 712,665 144 2015 Vehicle Lease No. 2 2015 N/A 2020 Various Biannual 1,267,183 261,372 - 261,372 3,023 - 264,395 147 2016 Central Services - Print Shop Copier2016 N/A 2020 222 Monthly 32,525 9,527 - 7,082 333 2,445 7,416 148 2016 Central Services - Print Shop Copier2016 N/A 2020 222 Monthly 11,413 3,343 - 2,485 117 858 2,602 149 2016 Vehicle/Equip Lease No. 12016 N/A 2021 Various Biannual 3,339,830 1,029,594 - 683,661 13,733 345,933 697,394 150 2016 HP Computer Lease #122016 N/A 2020 Various Monthly 17,440 1,716 - 1,716 12 - 1,728 152 2016 Vehicle/Equip Lease No. 22016 N/A 2021 Various Biannual 3,992,549 1,635,511 - 811,554 21,822 823,956 833,376 153 2016 Vehicle/Equip Lease Amendment No. 12016 N/A 2021 201 Biannual 78,808 32,242 - 15,999 430 16,243 16,429 154 2016 Vehicle/Equip Lease No. 32016 N/A 2021 Various Biannual 1,256,097 513,565 - 254,866 6,742 258,698 261,609 155 2016 HP Computer Lease #132016 N/A 2020 Various Monthly 156,029 44,742 - 44,742 1,287 - 46,029 158 2017 Vehicle/Equip Lease No. 12017 N/A 2022 Various Biannual 2,916,500 1,795,215 - 586,107 34,193 1,209,108 620,300 160 2017 HP Computer Lease #142017 N/A 2021 Various Monthly 10,305 3,710 - 2,538 116 1,171 2,655 162 2017 Vehicle/Equip Lease No. 22017 N/A 2022 404 Biannual 1,632,000 997,812 - 326,191 17,820 671,622 344,011 164 2017 HP Computer Lease #162017 N/A 2021 Various Monthly 108,922 52,784 - 26,034 1,953 26,750 27,987 166 2018 Police Radio Equipment Lease Purchase2018 N/A 2021 404 Biannual 2,240,967 1,152,728 - 568,626 31,374 584,102 600,000 167 2017 HP Computer Lease #152018 N/A 2022 279 Monthly 9,698 5,446 - 2,259 179 3,186 2,439 170 2018 HP Computer Lease #172018 N/A 2023 279 Monthly 9,092 5,787 - 2,105 217 3,683 2,322 171 2018 Vehicle/Equip Lease #1 (PNC) Sched 12018 N/A 2023 Various Biannual 5,898,310 4,218,910 - 1,161,448 116,387 3,057,462 1,277,836 172 2018 AT&T Lease 12018 N/A 2021 279 Monthly 27,101 14,021 - 9,239 456 4,782 9,695 173 2018 Canon Copier Leases 1 & 22018 N/A 2021 279 Monthly 297,967 226,182 - 57,472 10,004 168,710 67,476 174 2018 HP Computer Lease #182018 N/A 2022 279 Monthly 214,471 149,525 - 48,846 6,713 100,679 55,559 176 2018 AT&T Lease 32018 N/A 2021 279 Monthly 16,230 10,628 - 5,427 379 5,201 5,806 177 2018 Vehicle/Equip Lease #22018 N/A 2023 Various Biannual 522,878 356,655 - 36,206 6,299 320,450 42,505 178 2018 Fitness Equipment Lease2018 N/A 2023 201 Annual 205,473 160,067 - 36,422 10,100 123,645 46,522 179 2019 AT&T Lease 42019 N/A 2022 279 Monthly 11,520 8,168 - 3,822 299 4,346 4,121 180 2018 HP Computer Lease #192018 N/A 2023 279 Monthly 36,860 28,506 - 8,107 1,194 20,400 9,301 181 2019 Dell Computer Equipment Lease2019 N/A 2022 279 Biannual 7,984 4,775 - 1,482 345 3,293 1,827 182 2019 Vehicle/Equip Lease #12019 N/A 2024 Various Biannual 1,472,985 1,330,081 - 283,959 28,716 1,046,121 312,676 183 2018 Golf Cart Lease2018 N/A 2022 201 Annual 146,287 92,015 - 29,188 4,601 62,827 33,789 184 2019 Dell Computer Equipment Lease 22019 N/A 2023 279 Annual 51,468 41,896 - 9,920 1,522 31,976 11,442 185 2019 AT&T Lease 52019 N/A 2022 279 Monthly 17,310 13,683 - 5,187 517 8,496 5,705 186 2019 Golf Cart Lease2019 N/A 2023 201 Annual 168,970 138,390 - 32,108 6,920 106,282 39,028 187 2018 HP Computer Lease #212019 N/A 2023 279 Monthly 237,388 224,441 - 49,375 10,070 175,066 59,445 188 2019 AT&T Lease 62019 N/A 2022 279 Monthly 8,755 7,385 - 2,844 303 4,540 3,148 189 2019 AT&T Lease 72019 N/A 2022 279 Monthly 5,400 4,555 - 1,754 187 2,800 1,941 190 2019 Canon Copier Lease 32019 N/A 2023 279 Monthly 5,584 4,772 - 1,131 213 3,641 1,344 191 2019 Canon Copier Lease 42019 N/A 2023 279 Monthly 3,514 3,130 - 798 138 2,332 936 192 2019 Canon Copier Lease 52019 N/A 2023 279 Monthly 9,249 8,369 - 2,187 369 6,182 2,556 193 2019 Canon Copier Lease 62019 N/A 2023 279 Monthly 11,464 10,812 - 2,688 480 8,124 3,168 194 2019 Dell Equipment Lease 3 (Fire)2019 N/A 2023 279 Annual 3,800 3,110 - 723 151 2,387 874 195 2019 Wireless Controller Consolidation Lease2019 N/A 2021 279 Annual 89,329 60,281 - 29,770 1,498 30,510 31,269 196 2019 HP Computer Lease #202019 N/A 2023 279 Monthly 24,205 23,798 - 5,021 1,138 18,777 6,159 197 2019 Lease of SmartNet & VOIP2019 N/A 2022 279 Annual 286,353 286,353 - 93,567 5,727 192,785 99,294 198 2019 AT&T Lease 82019 N/A 2022 279 Monthly 6,034 6,034 - 1,912 257 4,122 2,169 199 2019 AT&T Lease 92019 N/A 2022 279 Monthly 10,059 9,796 - 3,224 352 6,572 3,576 201 2020 Dell Equipment Lease 4 (Water Works)2020 N/A 2024 279 Annual 33,000 - 33,000 7,543 - 25,457 7,543 202 2020 HP Computer Lease #222020 N/A 2024 279 Monthly 39,800 - 39,800 8,333 1,520 31,467 9,853 203 2020 VLocker Equipment Lease Purchase2020 N/A 2025 201 Annual 86,961 - 86,961 12,287 1,839 74,673 14,126 Total City Capital Lease Debt30,461,337 15,696,764 159,761 6,254,663 359,379 9,601,862 6,614,042 AmountIssuedDebt at12/31/192020Additions2020 Principal2020InterestCity of South BendFiscal Year 2020Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/202020 TotalDebt PaymentsPmts28 AmountIssuedDebt at12/31/192020Additions2020 Principal2020InterestCity of South BendFiscal Year 2020Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/202020 TotalDebt PaymentsPmtsCivil City DebtBonds25 2012 Water Works Refunding Revenue Bonds 2002 2012 2023 625 Biannual 5,975,000 1,235,000 - 400,000 24,700 835,000 424,700 36 2010 Bldg Corp Lease Rental Rev Refunding Bonds (87.7%) 2001 2010 2021 324 Biannual 8,112,250 850,690 - 561,280 28,503 289,410 589,783 36 2010 Bldg Corp Lease Rental Rev Refunding Bonds (12.3%) 2001 2010 2021 641 Biannual 1,137,750 119,310 - 78,720 3,998 40,590 82,718 39 2012 Bldg Corp Mortgage Refunding Bonds (Fire/Police Bldgs) 2003 2012 2023 324 Biannual 21,335,000 5,040,000 - 1,370,000 185,880 3,670,000 1,555,880 69 2009 Water Works Revenue Bonds, Series B 2009 2019 2030 625 Biannual 2,814,257 2,814,257 - - 161,117 2,814,257 161,117 80 2010 Sewage Works Revenue Bonds 2010 N/A 2030 649 Biannual 9,345,000 5,925,000 - 435,000 249,818 5,490,000 684,818 93 2011 Sewage Works Revenue Bonds 2011 N/A 2031 649 Biannual 21,500,000 14,535,000 - 975,000 571,500 13,560,000 1,546,500 99 2012 Water Works Revenue Bonds2012 N/A 2033 625 Biannual 8,300,000 5,840,000 - 375,000 186,236 5,465,000 561,236 101 2012 Sewage Works Revenue Bonds 2012 N/A 2032 649 Biannual 25,000,000 17,660,000 - 1,120,000 422,080 16,540,000 1,542,080 105 2013A Sewage Works Refunding Revenue Bonds2013 N/A 2024 649 Biannual 14,765,000 3,450,000 - 665,000 66,930 2,785,000 731,930 116 2013 Bldg Corp Mortgage Bonds (Fire St #5 & Training Tower) 2013 N/A 2033 287 Biannual 5,580,000 4,460,000 - 240,000 156,705 4,220,000 396,705 133 2014 St. Joseph County PSAP Revenue Bonds2014 N/A 2034 408 Monthly 2,657,697 2,014,682 - 136,441 63,019 1,878,241 199,460 141 2015 Redev Authority Lease Rental Revenue Bonds (Parks) 2015 N/A 2035 408 Biannual 5,605,000 4,760,000 - 225,000 156,131 4,535,000 381,131 145 2015 Sewage Works Refunding Bonds2015 N/A 2025 649 Biannual 27,440,000 17,200,000 - 2,705,000 344,000 14,495,000 3,049,000 156 2016 Waterworks Refunding Bonds2016 N/A 2027 625 Biannual 3,300,000 2,035,000 - 260,000 61,050 1,775,000 321,050 163 2017 Taxable Econ. Develop. Revenue Bonds (Eddy St Phase II) 2017 N/A 2037 436 Biannual 25,000,000 24,925,000 - 145,000 1,245,625 24,780,000 1,390,625 165 2017 Park District Bonds, Series 2017A-K2017 N/A 2033 312 Biannual 14,075,000 12,955,000 - 785,000 387,965 12,170,000 1,172,965 168 2018 General Obligation Bonds (Fire St #9 & Training Classroom) 2018 N/A 2038 287 Biannual 5,045,000 4,800,000 - 195,000 146,231 4,605,000 341,231 175 2018 Econ. Develop. Revenue Bonds (Potawatomi Zoo)2018 N/A 2034 408 Biannual 3,440,000 3,340,000 - 165,000 155,900 3,175,000 320,900 Total City Bond Debt210,426,953 133,958,939 - 10,836,441 4,617,387 123,122,498 15,453,828 Interfund Loan82 2010 Interfund Loan from Fund 404 to UDAG Fund 4102010 N/A 2026 410 Biannual 2,700,000 420,253 - 40,000 - 380,253 40,000 84 2013 Major Moves-Triangle Development Interfund Loan2011 2013 2029 436 Biannual 1,558,050 1,039,583 - 100,601 20,291 938,982 120,892 85 2013 Major Moves-Eddy Street Commons Interfund Loan2011 2013 2026 436 Biannual 3,942,529 1,349,319 - 308,782 63,654 1,040,537 372,436 Total City Interfund Loan Debt8,200,579 2,809,156 - 449,383 83,945 2,359,773 533,328 Loan Payable68 2009 Water Works Improvements - State Revolving Fund2009 N/A 2030 625 Biannual 427,400 267,688 - 23,099 9,021 244,589 32,120 70 2009 Sewage Works Improvements - State Revolving Fund 2009 N/A 2028 649 Biannual 3,297,000 1,748,401 - 176,557 49,130 1,571,844 225,687 139 2015 Century Center Energy QECB Conservation Bond2015 N/A 2031 672 Biannual 4,167,897 3,655,914 - 285,614 125,482 3,370,300 411,096 Total City Loan Payable Debt7,892,297 5,672,003 - 485,270 183,633 5,186,733 668,903 Total Civil City Debt256,981,167 158,136,861 159,761 18,025,757 5,244,344 140,270,865 23,270,101 29 AmountIssuedDebt at12/31/192020Additions2020 Principal2020InterestCity of South BendFiscal Year 2020Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/202020 TotalDebt PaymentsPmtsRedevelopment Commission DebtCapital Leases13 2006 Main/Colfax Garage - Transpo Lease (Parking Garage Purch) 2006 N/A 2025 324 Biannual 2,510,278 1,025,777 - 150,570 49,430 875,207 200,000 Total Redevelopment Capital Lease Debt2,510,278 1,025,777 - 150,570 49,430 875,207 200,000 Interfund Loans86 2010 Interfund Loan from Fund 209 to River West TIF Fund 324 2011 N/A 2020 324 Annual 500,000 100,000 - 100,000 - - 100,000 Total Redevelopment Interfund Loan Debt500,000 100,000 - 100,000 - - 100,000 Loans Payable3 2001 Indiana Develop. Finance Authority (Bosch) - Nonforgivable 2001 N/A 2021 210 Qtrly 1,040,000 105,236 - 69,632 2,379 35,604 72,010 Total Redevelopment Loan Payable Debt1,040,000 105,236 - 69,632 2,379 35,604 72,010 Revenue Bonds5 2011A Indiana Bond Bank Special Program Bonds (TIF A) 2003 2011 2024 324 Biannual 19,795,000 8,365,000 - 1,510,000 402,740 6,855,000 1,912,740 6 2011A Indiana Bond Bank Special Program Bonds (TIF B)2003 2011 2024 324 Biannual 14,420,000 4,765,000 - 860,000 229,400 3,905,000 1,089,400 12 2014 Redev District Special Taxing District Refunding Bonds 2002 2014 2022 324 Biannual 6,620,000 925,000 - 455,000 27,750 470,000 482,750 54 2015 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2015 2027 436 Biannual 36,000,000 25,995,000 - 1,465,000 1,007,056 24,530,000 2,472,056 62 2013 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2013 2026 324 Biannual 4,655,000 2,245,000 - 325,000 63,556 1,920,000 388,556 135 2015 Redev Authority Lease Rental Revenue Bonds (Smart Streets) 2015 N/A 2037 324 Biannual 25,000,000 22,630,000 - 1,000,000 711,044 21,630,000 1,711,044 169 2018 Redev District Revenue Bonds (Parks Improvements) 2018 N/A 2033 324 Biannual 11,995,000 10,930,000 - 675,000 317,800 10,255,000 992,800 200 2019 South Shore Double Tracking Bonds2019 N/A 2030 324 Biannual 7,985,000 7,985,000 - 270,000 247,313 7,715,000 517,313 Total Redevelopment Revenue Bond Debt126,470,000 83,840,000 - 6,560,000 3,006,659 77,280,000 9,566,659 Total Redevelopment Commission Debt130,520,278 85,071,013 - 6,880,202 3,058,468 78,190,811 9,938,669 Total Debt387,501,445 243,207,874 159,761 24,905,959 8,302,812 218,461,677 33,208,770 30 City of South BendStaffing HeadcountFull-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 8 7 8 8 8 8 8 8 - - - - - Community Initiatives2 2 2 2 2 2 2 2 - - - - - City Clerk5 5 4 5 5 5 5 5 - - - - - Common Council9 9 9 9 9 9 8 9 - - - - - Controller's Office21 20 19 19 20 20 20 20 - - - - - Morris Performing Arts Center9 9 9 8 8 8 8 8 - - - - - Palais Royale Ballroom2 2 2 2 2 2 2 2 - - - - - Human Resources6 6 6 6 6 6 6 5 - - - - - Diversity & Inclusion3 1 1 3 3 3 3 3 - - - - - Legal Department11 10 10 9 11 11 11 11 - - - - - Engineering24 22 22 22 22 24 24 24 - - - - - Office of Sustainability1 1 1 1 1 1 1 1 - - - - - AmeriCorps Grant Program2 1 1 1 1 1 1 1 - - - - - Police Department235 218 218 221 219 218 221 219 - - - - - Police Crime Lab7 7 7 7 7 7 7 7 - - - - - Fire Department219 218 217 213 212 211 212 212 - - - - - EMS4 3 4 4 4 4 4 4 - - - - - Human Rights3 3 3 3 3 3 3 3 - - - - - 571 544 543 543 543 543 546 544 - - - - - 201 - Parks & RecreationAdministration7 7 7 7 7 7 7 7 - - - - - Maintenance47 47 47 48 48 48 48 48 - - - - - Golf Courses8 8 8 8 8 8 8 8 - - - - - Recreation23 22 23 23 23 23 23 22 - - - - - Marketing & Events11 9 9 9 9 9 9 9 - - - - - 96 93 94 95 95 95 95 94 - - - - - 202/266 - Motor Vehicle HighwayStreets/Traffic & Lighting52 48 50 51 51 50 50 48 - - - - - Curb & Sidewalk8 7 7 8 8 8 8 8 - - - - - 60 55 57 59 59 58 58 56 - - - - - 211 - Dept of Community Investment AdminDCI28 25 24 24 24 24 24 24 - - - - - 221 - Landlord Registration FundRental Unit Inspection4 2 3 3 3 3 3 3 - - - - - July 31, 202031 City of South BendStaffing HeadcountJuly 31, 2020Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec222 - Central ServicesEquipment Services 31 27 28 27 28 28 27 28 - - - - - Building Maintenance3 3 3 3 3 3 3 3 - - - - - Radio Shop3 3 3 3 3 3 3 3 - - - - - Facilities Management1 1 1 1 1 1 1 1 - - - - - 38 34 35 34 35 35 34 35 - - - - - 226 - Liability InsuranceSafety & Risk2 2 2 2 2 1 1 1 - - - - - Liability Insurance1 - - - - - - 1 - - - - - 3 2 2 2 2 1 1 2 - - - - - 230 - Code Enforcement FundNeighborhood Code Enforce.26 17 16 17 17 17 18 18 - - - - - Animal Resource Center1 9 9 9 9 9 9 9 - - - - - NEAT Crew3 4 4 4 4 4 4 4 - - - - - 30 30 29 30 30 30 31 31 - - - - - 249 - Public Safety LOITPolice Department46 50 50 46 46 46 46 46 - - - - - Fire Department46 41 41 45 45 45 44 43 - - - - - 92 91 91 91 91 91 90 89 - - - - - 258 - Human Rights Federal GrantsEEOC1 1 1 1 1 1 1 1 - - - - - HUD1 1 1 1 1 1 1 1 - - - - - 2 2 2 2 2 2 2 2 - - - - - 279 - IT / Innovation / 311 Call Center311 Call Center7 7 7 7 7 7 7 7 - - - - - Innovation & Technology23 21 21 21 21 21 22 23 - - - - - 30 28 28 28 28 28 29 30 - - - - - 600 - Consolidated Building FundBuilding Department15 15 16 15 15 15 15 14 - - - - - 610 - Solid WasteSolid Waste24 23 23 25 23 23 24 24 - - - - - 620 - Water WorksWater Works67 62 64 65 65 66 65 63 - - - - - 32 City of South BendStaffing HeadcountJuly 31, 2020Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec640 - Sewer InsuranceSewer Repair2 2 2 2 2 2 2 2 - - - - - 641 - Sewage Works Sewers35 34 32 34 34 34 33 35 - - - - - Concrete Crew4 4 4 3 3 3 3 4 - - - - - Wastewater44 43 41 43 43 43 43 43 - - - - - Organic Resources6 6 6 6 6 6 6 6 - - - - - 89 87 83 86 86 86 85 88 - - - - - 670 - Century CenterCentury Center8 6 6 7 7 7 7 7 - - - - - Total Full-Time Employees by Fund1,159 1,101 1,102 1,111 1,110 1,109 1,111 1,108 - - - - - Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecGeneral GovernmentMayor's Office 8 7 8 8 8 8 8 8 - - - - - Community Initiatives2 2 2 2 2 2 2 2 - - - - - City Clerk5 5 4 5 5 5 5 5 - - - - - Common Council9 9 9 9 9 9 8 9 - - - - - Controller's Office21 20 19 19 20 20 20 20 - - - - - Human Resources6 6 6 6 6 6 6 5 - - - - - Diversity & Inclusion3 1 1 3 3 3 3 3 - - - - - Legal Department11 10 10 9 11 11 11 11 - - - - - 65 60 59 61 64 64 63 63 - - - - - Code Enforcement / Animal Resource Center 34 32 32 33 33 33 34 34 - - - - - Dept. of Community Investment28 25 24 24 24 24 24 24 - - - - - Venues, Parks & ArtsParks & Recreation96 93 94 95 95 95 95 94 - - - - - Morris PAC & Palais Royale11 11 11 10 10 10 10 10 - - - - - Century Center8 6 6 7 7 7 7 7 - - - - - 115 110 111 112 112 112 112 111 - - - - - 33 City of South BendStaffing HeadcountJuly 31, 2020Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecPublic SafetyPolice - Sworn Officers 237 226 226 226 224 223 225 224 - - - - - Police - Civilians45 43 43 42 42 42 42 42 - - - - - Police - Police Recruit6 6 6 6 6 6 7 6 - - - - - Fire/EMS - Sworn Firefighters 256 253 253 255 254 253 253 252 - - - - - Fire/EMS - Civilians7 7 7 7 7 7 7 7 - - - - - Fire/EMS - Fire Recruits6 2 2 - - - - - - - - - - 557 537 537 536 533 531 534 531 - - - - - Public WorksEngineering24 22 22 22 22 24 24 24 - - - - - Office of Sustainability1 1 1 1 1 1 1 1 - - - - - AmeriCorps Grant Program2 1 1 1 1 1 1 1 - - - - - Streets & Sewers101 95 95 98 98 97 96 97 - - - - - Solid Waste24 23 23 25 23 23 24 24 - - - - - Wastewater44 43 41 43 43 43 43 43 - - - - - Organic Resources6 6 6 6 6 6 6 6 - - - - - Water Works67 62 64 65 65 66 65 63 - - - - - 269 253 253 261 259 261 260 259 - - - - - Liability Insurance/Safety & Risk3 2 2 2 2 1 1 2 - - - - - Innovation & Technology / 311 Call Center30 28 28 28 28 28 29 30 - - - - - Central Services38 34 35 34 35 35 34 35 - - - - - Building Department15 15 16 15 15 15 15 14 - - - - - Human Rights5 5 5 5 5 5 5 5 - - - - - Total Full-Time Employees by Activity1,159 1,101 1,102 1,111 1,110 1,109 1,111 1,108 - - - - - 34 City of South BendStaffing HeadcountJuly 31, 2020Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundController's Office 1 1 1 1 1 1 1 - - - - - Morris Performing Arts Center5 5 5 5 5 5 5 - - - - - Diversity & Inclusion- - - - - 1 1 - - - - - Legal Department1 1 1 1 1 1 1 - - - - - Engineering2 2 2 2 2 2 2 - - - - - Police Department27 21 21 21 22 22 21 - - - - - Police Crime Lab- 2 2 2 2 2 2 - - - - - Fire Department1 1 1 1 1 1 1 - - - - - Human Rights1 1 1 1 1 1 1 - - - - - 38 34 34 34 35 36 35 - - - - - 201 - Parks & RecreationMaintenance22 23 23 24 25 25 22 - - - - - Golf Courses26 32 33 33 41 43 43 - - - - - Recreation89 88 83 83 48 46 42 - - - - - Marketing & Events1 1 1 1 1 1 1 - - - - - 138 144 140 141 115 115 108 - - - - - 202 - Motor Vehicle HighwayStreets/Traffic & Lighting4 4 4 4 5 5 2 - - - - - 211 - Dept of Community Investment AdminDCI1 1 1 1 1 1 1 - - - - - 222 - Central ServicesEquipment Services1 1 1 1 1 1 1 - - - - - 230 - Code Enforcement FundNeighborhood Code Enforce.1 1 1 1 1 1 1 - - - - - 279 - IT / Innovation / 311 Call Center311 Call Center1 1 1 1 1 1 1 - - - - - 620 - Water WorksWater Works3 3 3 3 3 3 3 - - - - - 641 - Sewage Works Sewers5 5 3 3 3 3 5 - - - - - 670 - Century CenterCentury Center8 8 6 6 5 5 5 - - - - - Total Part-Time Employees by Fund200 202 194 195 170 171 162 - - - - - 35 City of South BendStaffing HeadcountJuly 31, 2020Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 5 5 5 5 5 5 5 - - - - - City Clerk1 1 1 2 2 2 2 - - - - - Common Council6 6 6 6 6 6 6 - - - - - Human Resources- - - - - - 1 - - - - - Legal Department- - - - 3 3 4 - - - - - Engineering1 1 1 1 7 7 7 - - - - - AmeriCorps Grant Program12 12 11 11 11 11 9 - - - - - Police Department- - - - 2 2 1 - - - - - 25 25 24 25 36 36 35 - - - - - 201 - Parks & RecreationMaintenance1 - 10 12 23 23 22 - - - - - Golf Courses1 1 - - 5 8 8 - - - - - Recreation12 12 1 - 100 120 116 - - - - - 14 13 11 12 128 151 146 - - - - - 202 - Motor Vehicle HighwayStreets/Traffic & Lighting- - - - 6 6 4 - - - - - Curb & Sidewalk- - - - 4 4 2 - - - - - - - - - 10 10 6 - - - - - 226 - Liability InsuranceSafety & Risk1 1 1 - - - - - - - - - 230 - Code Enforcement FundAnimal Resource Center3 3 3 3 3 3 3 - - - - - NEAT Crew1 1 1 1 1 1 1 - - - - - 4 4 4 4 4 4 4 - - - - - 620 - Water WorksWater Works- - 1 1 1 4 4 - - - - - 641 - Sewage Works Sewers1 1 1 7 5 6 4 - - - - - Total Paid Temporary, Seasonal, and Intern Staff45 44 42 49 184 211 199 - - - - - Staffing SummaryBudgetFull-Time Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecFull Time Staff1,159 1,101 1,102 1,111 1,110 1,109 1,111 1,108 - - - - - Part Time Staff200 202 194 195 170 171 162 - - - - - Temporary / Seasonal45 44 42 49 184 211 199 - - - - - City Total1,159 1,346 1,348 1,347 1,354 1,463 1,493 1,469 - - - - - 36 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name General Fund Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 40,719,333 42,705,987 39,697,892 39,697,892 22,314,712 22,314,712 17,383,180 56% Intergov./ Shared Revenues 4,544,341 4,750,922 4,295,772 4,295,772 2,125,300 2,125,300 2,170,472 49% Intergov./ Grants - 419,724 244,724 244,724 108,412 108,412 136,312 44% Licenses & Permits 267,811 283,282 266,700 267,323 201,987 201,987 65,336 76% Charges for Services 1,547,039 1,626,516 5,325,368 5,437,138 2,641,084 2,641,084 2,796,054 49% Fines, Forfeitures, and Fees 16,760 24,068 8,525 8,525 3,498 3,498 5,027 41% Interest Earnings 476,266 907,722 470,000 454,143 202,956 202,956 251,187 45% Donations 937,302 1,534,957 1,365,000 1,415,400 407,900 407,900 1,007,500 29% Other Income 1,451,559 1,602,843 1,533,287 1,576,945 940,132 940,132 636,813 60% Interfund Allocation Reimb 5,428,374 7,460,048 8,523,017 8,563,135 4,971,747 4,971,747 3,591,388 58% Interfund Transfers In 428,423 135,000 3,441,966 3,476,966 1,040,071 1,040,071 2,436,895 30% PILOT 6,332,487 6,340,990 6,221,791 6,221,791 3,629,376 3,629,376 2,592,415 58% Total Revenue 62,149,694 67,792,059 71,394,042 71,659,754 38,587,176 38,587,176 33,072,579 54% Expenditures by Subdivisions Mayor 871,046 864,336 937,459 1,117,529 657,975 45,878 703,853 413,676 63% Community Initiatives - - 703,488 703,488 156,630 - 156,630 546,858 22% City Clerk 517,289 498,306 556,675 571,490 263,968 6,565 270,532 300,958 47% Common Council 571,337 536,158 696,412 730,055 247,092 124,799 371,891 358,164 51% General City 43,000 43,000 43,000 43,000 44,921 - 44,921 (1,921) 104% Finance 2,394,684 2,469,719 2,261,251 2,278,109 1,270,769 60,525 1,331,295 946,815 58% Human Resources - - 617,286 617,286 348,474 385 348,859 268,427 57% Diversity & Inclusion - - 496,891 508,776 116,452 10,060 126,512 382,264 25% Human Rights General 367,811 257,243 315,748 315,802 158,558 20,035 178,593 137,210 57% Legal Dept 1,088,046 1,177,385 1,405,683 1,405,880 722,126 12,983 735,109 670,771 52% Police General 29,229,159 30,011,366 30,225,276 30,302,621 15,763,047 179,979 15,943,027 14,359,594 53% Crime Lab - - 631,268 631,268 315,522 2,874 318,396 312,872 50% Fire General 21,516,603 21,716,141 25,839,504 25,923,815 14,401,778 413,103 14,814,882 11,108,933 57% Training Center - - 466,500 154,000 20,504 5,894 26,398 127,602 17% EMS - - 538,218 856,718 320,367 24,176 344,544 512,174 40% Morris PAC 953,526 1,091,053 1,288,573 1,503,719 727,097 69,538 796,635 707,084 53% Palais Royale 404,127 358,410 391,950 400,782 153,260 55,792 209,052 191,730 52% Engineering 1,472,705 2,724,221 3,162,960 3,405,513 1,651,977 210,175 1,862,152 1,543,361 55% Sustainability - 171,719 377,567 479,036 150,950 9,518 160,468 318,568 33% AmeriCorps 17,368 357,600 438,333 453,453 187,270 8,023 195,292 258,161 43% Streets (Transfer to MVH)- - - 500,000 500,000 - 500,000 - 100% Total Expenditures 59,446,701 62,276,656 71,394,042 72,902,340 38,178,735 1,260,301 39,439,037 33,463,301 54% Expenditures by Type Personnel Salaries & Wages 35,265,084 36,055,875 41,213,347 41,222,072 21,737,847 - 21,737,847 19,484,225 53% Fringe Benefits 13,256,488 11,145,074 14,112,093 14,121,450 7,649,053 560 7,649,613 6,471,837 54% Other Personnel Costs 390 - - - - - - - - Total Personnel 48,521,962 47,200,949 55,325,440 55,343,522 29,386,901 560 29,387,461 25,956,062 53% Supplies 1,200,753 1,609,558 2,427,154 2,561,497 944,496 298,027 1,242,523 1,318,974 49% Services & Charges Professional Services 944,025 1,380,819 1,856,319 2,333,178 831,561 638,828 1,470,389 862,789 63% Printing & Advertising 116,792 134,261 234,467 240,938 45,727 27,342 73,069 167,869 30% Utilities 661,703 689,427 710,924 710,924 467,328 30,921 498,249 212,675 70% Education & Training 133,978 91,606 273,980 285,630 40,276 37,466 77,742 207,888 27% Travel 70,823 87,683 103,935 101,388 14,716 787 15,503 85,885 15% Repairs & Maintenance 1,370,951 2,110,509 2,328,372 2,429,303 1,232,453 154,898 1,387,351 1,041,952 57% Interfund Allocations 5,746,373 7,614,119 6,910,980 6,910,980 4,031,395 - 4,031,395 2,879,585 58% Debt Service Principal 172,668 151,720 175,349 175,350 147,647 2,286 149,934 25,416 86% Debt Service Interest & Fees 11,824 6,245 7,797 7,798 3,918 19 3,937 3,861 50% Grants & Subsidies 58,916 46,026 450,000 449,248 45,660 - 45,660 403,588 10% Other Services & Charges 420,434 394,145 574,025 611,705 311,079 69,167 380,247 231,458 62% Interfund Transfers Out 500 634,475 - 675,579 675,579 - 675,579 - 100% Total Services & Charges 9,708,986 13,341,034 13,626,148 14,932,021 7,847,339 961,715 8,809,053 6,122,966 59% Capital 15,000 125,115 15,300 65,300 - - - 65,300 0% Total Expenditures 59,446,701 62,276,656 71,394,042 72,902,340 38,178,735 1,260,301 39,439,037 33,463,302 54% Net Surplus / (Deficit) 2,702,993 5,515,403 - (1,242,586) 408,441 (851,861) Beginning Cash Balance 36,417,969 38,854,906 44,871,229 Cash Adjustments (266,055) 500,919 - Ending Cash Balance 38,854,906 44,871,229 43,628,643 45,841,384 Cash Reserves Target 20,806,345 21,796,830 25,515,819 Fund Purpose: The General Fund is the primary operating fund for City operations including general government, public safety, certain culture & recreation expenses, and certain debt service obligations. The main source of revenue is property taxes. Secondary sources of revenue include auto and commerical vehicle excise tax, business licensing revenue, EMS billing revenue, and payment in lieu of taxes (PILOT) from the Water and Wastewater Utility. Cash Reserves Target 35% of Annual expenditures 37 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Department Name Mayor's Office Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 489,548 537,624 572,098 572,098 333,656 - 333,656 238,442 58% Fringe Benefits 202,305 181,423 215,808 215,808 112,512 - 112,512 103,296 52% Total Personnel 691,853 719,047 787,906 787,906 446,169 - 446,169 341,738 57% Supplies 830 750 700 700 566 - 566 134 81% Services & Charges Professional Services - - 7,000 187,070 136,610 43,460 180,070 7,000 96% Printing & Advertising 22,895 18,742 40,928 40,728 20,071 2,418 22,489 18,239 55% Education & Training 4,225 105 1,800 1,750 - - - 1,750 0% Travel 3,691 5,059 5,000 4,800 - - - 4,800 0% Repairs & Maintenance 567 250 100 150 50 - 50 100 33% Interfund Allocations 142,046 120,197 93,425 93,425 54,500 - 54,500 38,925 58% Debt Service Principal 3,608 - - - - - - - - Debt Service Interest & Fees 536 - - - - - - - - Other Services & Charges 796 186 600 1,000 10 - 10 990 1% Interfund Transfers Out - - - - - - - - - Total Services & Charges 178,364 144,539 148,853 328,923 211,240 45,878 257,119 71,804 78% Capital - - - - - - - - - Total Expenditures 871,046 864,336 937,459 1,117,529 657,975 45,878 703,853 413,676 63% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. This department is funded by property tax revenue collected in the General Fund. In 2020, a new mayor will be sworn in. The budget for education & training and promotions is significantly higher in order to provide resources for the new administration to implement its priorities. From 2019 to 2020, the salary cap for Chief of Staff to the Mayor will increase by 24.9%, from $78,858 to $98,500. City-wide, all salary caps will increase by 2% from 2019 to 2020. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the regular rates. 38 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Division Name Community Initiatives Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - - 148,500 148,500 62,213 - 62,213 86,287 42% Fringe Benefits - - 51,988 51,988 24,610 - 24,610 27,378 47% Total Personnel - - 200,488 200,488 86,822 - 86,822 113,665 43% Supplies - - - - - - - - - Services & Charges Professional Services - - 153,000 153,000 69,808 - 69,808 83,193 46% Printing & Advertising - - - - - - - - - Education & Training - - - - - - - - - Travel - - - - - - - - - Repairs & Maintenance - - - - - - - - - Interfund Allocations - - - - - - - - - Grant & Subsidies - - 350,000 350,000 - - - 350,000 0% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - 503,000 503,000 69,808 - 69,808 433,193 14% Capital - - - - - - - - - Total Expenditures - - 703,488 703,488 156,630 - 156,630 546,858 22% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This is a new division, under the Mayor's Office, to centralize the Administration's efforts to respond to the most pressing issues facing the community. In 2020, this division will focus on administering grants for violence-reduction activities as well as other areas of public safety and wellness. This division is funded by property tax revenue collected in the General Fund. 2 New Positions - GVI Program Manager $50,000 - Director of Community Initiatives $98,500 This division also has $350,000 in grants for violence reduction initiatives in the community, and $135,000 set aside for the S.A.V.E. Program through Goodwill. 39 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Department Name City Clerk Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 252,036 258,911 291,397 291,397 155,200 - 155,200 136,197 53% Fringe Benefits 101,244 85,361 118,181 118,181 57,425 - 57,425 60,756 49% Total Personnel 353,280 344,272 409,578 409,578 212,625 - 212,625 196,953 52% Supplies 4,398 11,385 6,800 6,800 2,426 - 2,426 4,374 36% Services & Charges Professional Services 26,812 20,177 43,000 43,610 16,060 1,628 17,687 25,923 41% Printing & Advertising 28,674 33,443 28,040 29,745 2,994 4,832 7,826 21,919 26% Education & Training 3,233 2,880 3,060 3,060 - - - 3,060 0% Travel 1,693 481 7,089 7,089 342 - 342 6,747 5% Repairs & Maintenance 5,344 6,491 5,000 17,500 - 105 105 17,395 1% Interfund Allocations 90,906 76,327 48,956 48,956 28,556 - 28,556 20,400 58% Other Services & Charges 2,949 2,849 5,152 5,152 966 - 966 4,186 19% Interfund Transfers Out - - - - - - - - - Total Services & Charges 159,612 142,649 140,297 155,112 48,917 6,565 55,482 99,630 36% Capital - - - - - - - - - Total Expenditures 517,289 498,306 556,675 571,490 263,968 6,565 270,532 300,957 47% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common ground. We accomplish our mission by: - Serving as a responsible steward of information and historical artifacts - Empowering the community to engage - Supporting open and transparent government - Striving for the highest degree of excellence in customer service This department is funded by property tax revenue collected in the General Fund. Goals: • New parking enforcement equipment and software • Interdepartmental/public electronic filings and document management with legal electronic signatures and an online payment option • Expand Amnesty Day to cover ordinance violation citations/ continue to increase collections revenue (third year of BMV access) • Continual development of the Clerk's office SOPs and cross-training employees; education on media, retention, open-door laws, and incorporate active shooter protocols • Continue inclusive transparency efforts to increase community awareness and engagement through ensuring ADA compliance of all offsite Council meetings, providing government tours, and in continuing to build upon a comprehensive internship program 40 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Department Name Common Council Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 194,749 195,562 225,764 225,764 111,412 - 111,412 114,352 49% Fringe Benefits 119,188 100,195 143,857 143,857 47,215 - 47,215 96,642 33% Total Personnel 313,937 295,757 369,621 369,621 158,627 - 158,627 210,994 43% Supplies 10,068 2,784 9,500 9,590 966 - 966 8,624 10% Services & Charges Professional Services 139,506 162,889 217,308 225,028 56,956 103,104 160,059 64,969 71% Printing & Advertising 11,012 12,558 14,076 14,076 2,116 - 2,116 11,960 15% Education & Training 790 496 12,226 12,226 75 - 75 12,151 1% Travel 242 1,378 10,000 4,500 1,479 - 1,479 3,021 33% Repairs & Maintenance 20,461 - 4,845 41,345 140 21,500 21,640 19,705 52% Interfund Allocations 62,134 56,532 42,336 42,336 24,696 - 24,696 17,640 58% Other Services & Charges 13,188 3,764 16,500 11,333 2,038 195 2,233 9,100 20% Interfund Transfers Out - - - - - - - - - Total Services & Charges 247,332 237,616 317,291 350,844 87,499 124,799 212,298 138,546 61% Capital - - - - - - - - - Total Expenditures 571,337 536,158 696,412 730,055 247,092 124,799 371,891 358,164 51% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents and that the betterment of South Bend is always our highest priority. This department is funded by property tax revenue collected in the General Fund. The 2020 budget will be slightly higher than usual in order to provide resources for supplies and training for the 5 new council members. Goals: • Implement training & committee assignments for new council members • Partner with the Administration on Police and Teamsters Collective bargaining negotiations • Vote of confidence on continuing the Tapes Legal Action • Continue Neighborhood meetings, walks and tours • Fill every board, commission, and citizen appointee/training • Improve technology to better serve the citizens • Legislation to support electronic signatures and filings 41 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Division Name Controller's Office Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 1,499,948 1,619,488 1,349,985 1,349,985 781,483 - 781,483 568,502 58% Fringe Benefits 565,152 502,640 496,175 496,175 277,572 - 277,572 218,603 56% Other Personnel Costs 390 - - - - - - - - Total Personnel 2,065,491 2,122,128 1,846,160 1,846,160 1,059,054 - 1,059,054 787,105 57% Supplies 13,679 14,283 16,420 23,818 9,710 3,225 12,935 10,883 54% Services & Charges Professional Services 61,497 51,168 69,000 77,000 13,238 57,300 70,538 6,463 92% Printing & Advertising 976 327 1,999 1,999 791 - 791 1,208 40% Education & Training 8,823 7,175 5,760 5,760 745 - 745 5,015 13% Travel 8,103 12,343 6,000 7,460 2,045 - 2,045 5,415 27% Repairs & Maintenance 3,350 784 1,100 1,100 - - - 1,100 0% Interfund Allocations 196,753 228,287 303,227 303,227 176,882 - 176,882 126,345 58% Debt Service Principal 7,526 - - - - - - - - Debt Service Interest & Fees 1,693 - - - - - - - - Grants & Subsidies - - - - - - - - - Other Services & Charges 26,294 33,225 11,585 11,585 8,305 - 8,305 3,280 72% Interfund Transfers Out 500 - - - - - - - - Total Services & Charges 315,515 333,308 398,671 408,131 202,005 57,300 259,305 148,826 64% Capital - - - - - - - - - Total Expenditures 2,394,684 2,469,719 2,261,251 2,278,109 1,270,769 60,525 1,331,295 946,814 58% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services and risk management. This budget accounts for the expenditures of the Controller's Office. This department is funded by property tax revenue collected in the General Fund. In 2020, Human Resources (6 positions) and the Office of Diversity & Inclusion (2 positions) will be separated into their own divisions budgeted in the General Fund (#101). Personnel, supplies, and services associated with those divisions will be budgeted in those divisions going forward. Three (3) positions will be transferred from the Central Services division (budgeted in Fund #222) into this budget: Director of Purchasing, Senior Purchasing Agent, and Inventory Control Technician. The salary cap for the Payroll Supervisor position will be increased by 10% to reflect increased responsibilities. City-wide, all salary caps will increase by 2% from 2019 to 2020. 42 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Division Name Human Resources Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - - 373,580 373,580 216,847 - 216,847 156,733 58% Fringe Benefits - - 144,079 144,079 82,602 - 82,602 61,477 57% Total Personnel - - 517,659 517,659 299,449 - 299,449 218,210 58% Supplies - - 750 750 318 - 318 432 42% Services & Charges Professional Services - - - - - - - - - Printing & Advertising - - 7,060 7,060 999 - 999 6,061 14% Education & Training - - 3,200 3,200 - - - 3,200 0% Travel - - 3,000 3,000 - - - 3,000 0% Repairs & Maintenance - - - 200 100 - 100 100 50% Interfund Allocations - - 79,317 79,317 46,267 - 46,267 33,050 58% Other Services & Charges - - 6,300 6,100 1,340 385 1,725 4,375 28% Interfund Transfers Out - - - - - - - - - Total Services & Charges - - 98,877 98,877 48,707 385 49,091 49,786 50% Capital - - - - - - - - - Total Expenditures - - 617,286 617,286 348,474 385 348,859 268,428 57% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Human Resources is a division of the Department of Administration & Finance. It oversees the interviewing and hiring of City employees, manages employee benefits and training, and ensures the City adheres to employment laws, making the City a great place to work. Human Resources continues to develop/implement innovative programs to build a positive workplace culture, such as expanding the utilization of volunteer time-off and increasing training opportunities for employees. This division is funded by property tax revenue collected in the General Fund. In 2020, Human Resources will be separated into its own division budget. Personnel (6 positions), supplies, and services associated with Human Resources will be transferred out of the Department of Administration & Finance's budget and budgeted in this division going forward. The salary cap for the Senior HR Generalist (Public Safety Focus) will be increased by 6% to reflect increased responsibilities. City-wide, all salary caps will increase by 2% from 2019 to 2020. 43 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Division Name Diversity & Inclusion Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - - 209,582 219,582 79,748 - 79,748 139,834 36% Fringe Benefits - - 71,867 73,752 23,486 - 23,486 50,266 32% Total Personnel - - 281,449 293,334 103,234 - 103,234 190,100 35% Supplies - - 1,500 1,500 - - - 1,500 0% Services & Charges Professional Services - - 80,000 80,000 600 10,060 10,660 69,340 13% Printing & Advertising - - 1,500 1,500 510 - 510 990 34% Education & Training - - 100,000 100,000 1,000 - 1,000 99,000 1% Travel - - 5,000 4,950 - - - 4,950 0% Repairs & Maintenance - - - - 50 - 50 (50) - Interfund Allocations - - 18,942 18,942 11,047 - 11,047 7,895 58% Grants & Subsidies - - - - - - - - - Other Services & Charges - - 8,500 8,550 11 - 11 8,539 0% Interfund Transfers Out - - - - - - - - - Total Services & Charges - - 213,942 213,942 13,218 10,060 23,278 190,664 11% Capital - - - - - - - - - Total Expenditures - - 496,891 508,776 116,452 10,060 126,512 382,264 25% Revenue Charges for Services - - 35,000 35,000 - - 35,000 0% Donations - - - 50,000 50,000 50,000 - 100% Total Revenue - - 35,000 85,000 50,000 50,000 35,000 41% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Office of Diversity, Equity, Inclusion provides educational opportunities for internal and external stakeholders, direction for equitable policy, process and procedure development for City services, funding disbursement, and underrepresented population entrepreneurship that empowers every employee and resident to thrive. In 2020, the Office of Diversity & Inclusion will add one position: Contract Compliance Administrator. This position will be responsible for making sure city vendors and contractors are in compliance with City of South Bend inclusive procurement policy, State and Federal laws. The position will also be responsible for tracking all race and gender neutral initiatives, and other approved programs that help create a more equitable and inclusive procurement outcomes for the City of South Bend. In 2020, the salary cap for the Manager of Inclusion Projects will increase by 14%. City-wide, all salary caps will increase by 2% from 2019 to 2020. The travel budget is for staff to attend various conferences. Possible conferences include: American Contract Compliance Association (ACCA), Just Economy, Government Alliance on Race and Equity (GARE), Mid-States Minority Supplier Development Council (MSDC), Living Cities. Other services & charges covers memberships to the following organizations: ACCA, GARE, Women's Business Enterprise National Council (WBENC), MidStates MSCS $50,000 - Living Cities Inclusive Procurement grant $50,000. Workshop and training fees ($3,000 full day training workshops), non-compliance fees (variable scale), white papers ($50- $175) 44 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Division Name Human Rights Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 176,018 116,754 163,686 163,686 78,727 - 78,727 84,959 48% Fringe Benefits 65,074 30,779 64,207 64,207 29,530 - 29,530 34,677 46% Total Personnel 241,092 147,533 227,893 227,893 108,257 - 108,257 119,636 48% Supplies 898 1,022 1,000 1,000 643 - 643 357 64% Services & Charges Professional Services - 2,902 600 900 666 223 889 11 99% Printing & Advertising - - 1,571 1,571 347 - 347 1,224 22% Education & Training 1,461 2,320 2,500 2,500 - 600 600 1,900 24% Travel - - - - - - - - - Repairs & Maintenance 10,046 9,275 9,200 9,354 4,993 4,050 9,043 312 97% Interfund Allocations 68,231 49,491 27,145 27,145 15,835 - 15,835 11,310 58% Debt Service Principal - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - Grants & Subsidies - - - - - - - - - Other Services & Charges 46,083 44,701 45,839 45,439 27,817 15,162 42,979 2,460 95% Interfund Transfers Out - - - - - - - - - Total Services & Charges 125,821 108,689 86,855 86,909 49,658 20,035 69,693 17,217 80% Capital - - - - - - - - - Total Expenditures 367,811 257,243 315,748 315,802 158,558 20,035 178,593 137,210 57% Revenue Other Income 21,734 39,613 30,000 30,000 30,000 30,000 - 100% Total Revenue 21,734 39,613 30,000 30,000 30,000 30,000 - 100% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing, public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The Human Rights Commission provides keys to unlock the doors of discrimination. In 2018, the South Bend Human Rights Commission expanded from City of South Bend to St. Joseph County. The South Bend Human Rights Commission is one of only two in the state of Indiana eligible to investigate ICRC and EEOC cases. In 2018, the South Bend Human Rights Commission handled 5,043 inquiries within city limits. The continued partnership with St. Joseph County, to investigate discrimination complaints, has resulted in an increase in caseload. In 2019, a part-time Administrative Assistant was added to help with intake due to the increased caseload. The increase in health insurance from 2019 to 2020 is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020. This division is funded by property tax revenue collected in the General Fund and ocassionally receives grants. HUD and EEOC grants are received in the Human Rights Federal Grant Fund (#258). 45 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Department Name Legal Department Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 708,726 798,210 970,872 970,872 501,488 - 501,488 469,384 52% Fringe Benefits 272,218 251,604 328,080 328,080 168,407 - 168,407 159,673 51% Total Personnel 980,943 1,049,814 1,298,952 1,298,952 669,895 - 669,895 629,057 52% Supplies 2,962 1,771 3,550 3,747 3,389 - 3,389 358 90% Services & Charges Professional Services 420 475 2,550 2,550 1,440 - 1,440 1,110 56% Printing & Advertising - - 706 706 106 - 106 600 15% Education & Training 6,917 10,998 12,000 11,900 1,275 5,349 6,624 5,277 56% Travel 1,315 2,804 5,000 5,000 - - - 5,000 0% Repairs & Maintenance - - - 100 100 - 100 - 100% Interfund Allocations 78,152 96,719 62,820 62,820 36,645 - 36,645 26,175 58% Other Services & Charges 17,336 14,804 20,105 20,105 9,276 7,634 16,910 3,195 84% Interfund Transfers Out - - - - - - - - - Total Services & Charges 104,140 125,800 103,181 103,181 48,842 12,983 61,825 41,357 60% Capital - - - - - - - - - Total Expenditures 1,088,046 1,177,385 1,405,683 1,405,880 722,126 12,983 735,109 670,772 52% Revenue Charges for Services 57,380 66,475 79,991 90,176 90,176 90,176 - 100% Other Income 5,072 394 - - - - - - Interfund Allocation Reimb - 54,689 56,529 56,529 32,974 32,974 23,555 58% Total Revenue 62,452 121,558 136,520 146,705 123,150 123,150 23,555 84% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City. This department is funded by property tax revenue collected in the General Fund. This department also collects revenue for legal services provided to the South Bend Redevelopment Commission. The Interfund Allocation Reimbursement is a transfer from the Liability Insurance Fund (#226) to reimburse the Legal Dept for 50% of personnel costs for Assistant City Attorney. In 2020, an additional Assistant City Attorney will be added to assist with: • Board of Public Safety: Address trainings, policies, and procedures • Office of Diversity and Inclusion: Support Diversity Initiatives, including implementation of Disparity Study results • Area Plan Commission: Review and support of policies and procedures affecting zoning and land in South Bend City-wide, all salary caps will increase by 2% from 2019 to 2020. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the regular rates. The increase in subscriptions is due to an annual increase incorporated into some of the standing contracts, for which low market rates were negotiated and are considered very cost-effective. There are no other major changes in the department's budget. 46 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Division Name Engineering Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 651,541 1,630,795 1,841,018 1,841,018 950,868 - 950,868 890,150 52% Fringe Benefits 247,411 515,864 617,268 617,268 329,604 - 329,604 287,664 53% Total Personnel 898,952 2,146,659 2,458,286 2,458,286 1,280,471 - 1,280,471 1,177,814 52% Supplies 13,530 12,665 22,700 23,723 3,119 1,068 4,187 19,536 18% Services & Charges Professional Services 118,203 139,573 160,000 394,791 95,287 202,162 297,450 97,341 75% Printing & Advertising 2,265 3,520 8,535 8,774 1,316 - 1,316 7,458 15% Education & Training 24,323 7,953 21,000 21,000 1,500 - 1,500 19,500 7% Travel 11,736 9,682 15,250 15,250 3,426 - 3,426 11,824 22% Repairs & Maintenance 19,988 4,840 26,500 33,300 4,235 - 4,235 29,065 13% Interfund Allocations 344,631 365,366 418,440 418,440 244,090 - 244,090 174,350 58% Debt Service Principal 20,099 14,637 10,755 10,756 8,469 2,286 10,755 1 100% Debt Service Interest & Fees 1,190 407 194 195 175 19 194 1 100% Other Services & Charges 17,788 18,918 21,300 20,998 9,888 4,639 14,527 6,471 69% Interfund Transfers Out - - - - - - - - - Total Services & Charges 560,223 564,896 681,974 923,504 368,387 209,107 577,493 346,011 63% Capital - - - - - - - - - Total Expenditures 1,472,705 2,724,221 3,162,960 3,405,513 1,651,977 210,175 1,862,152 1,543,361 55% Revenue Licenses & Permits 146,082 160,730 127,000 127,000 103,812 103,812 23,188 82% Charges for Services 115,926 136,717 189,000 273,461 273,460 273,460 1 100% Other Income 10,503 10,321 40,597 40,597 21,032 21,032 19,565 52% Interfund Allocation Reimb - 1,400,059 1,436,881 1,436,881 838,176 838,176 598,705 58% Total Revenue 272,510 1,707,827 1,793,478 1,877,939 1,236,480 1,236,480 641,459 66% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Engineering manages the development and expansion of the City’s infrastructure. It oversees Public Works projects from setting the standards to issuing the permits, administering the contracts, and inspecting construction. Engineering is a division of the Department of Public Works. This division is funded by property tax revenue collected in the General Fund, permits issued, and charges for engineering services. Engineering has an Engineering Service Agreement (ESA) agreement with the Department of Community Investment (DCI). Prior to 2019, some Engineering staff were paid directly out of other departments' budgets. In 2019, all Engineering staff were consolidated into one budget. The cost of those engineers (wages & benefits) is allocated back to the departments they serve. This is recognized as interfund allocation reimbursement revenue. The 2020 expenditures for Engineering have decreased by $57,161 compared to the 2019 amended budget, but increased by $154,327 as compared to the 2019 original budget. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020. Additionally, Interfund Allocations have increased by $54,709 and Supplies decreased. 47 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Division Name Office of Sustainability Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - 81,071 110,252 110,252 48,221 - 48,221 62,031 44% Fringe Benefits - 26,572 30,801 30,801 17,070 - 17,070 13,731 55% Total Personnel - 107,643 141,053 141,053 65,291 - 65,291 75,762 46% Supplies - 3,934 23,800 41,070 23,361 270 23,631 17,440 58% Services & Charges Professional Services - 37,201 190,000 209,250 51,429 9,248 60,677 148,574 29% Printing & Advertising - - 674 674 - - - 674 0% Education & Training - 18 2,800 2,800 86 - 86 2,714 3% Travel - 201 3,800 3,800 - - - 3,800 0% Repairs & Maintenance - - - - - - - - - Interfund Allocations - 19,234 9,740 9,740 5,685 - 5,685 4,055 58% Grants & Subsidies - - - - - - - - - Other Services & Charges - 3,487 5,700 20,649 5,098 - 5,098 15,551 25% Interfund Transfers Out - - - - - - - - - Total Services & Charges - 60,142 212,714 246,913 62,298 9,248 71,546 175,368 29% Capital - - - 50,000 - - - 50,000 0% Total Expenditures - 171,719 377,567 479,036 150,950 9,518 160,468 318,570 33% Revenue Other Income 69,005 - - 9,300 9,299 9,299 1 100% Total Revenue 69,005 - - 9,300 9,299 9,299 1 100% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The Office of Sustainability is a division of the Department of Public Works. Goals: - Create a culture of sustainability as “business as usual” across all municipal operations - Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents - Prepare for impacts of climate change in the community - Reduce the community’s greenhouse gas emissions This division is funded by property tax revenue collected in the General Fund. The Office of Sustainability also receives revenue from grants and energy rebates. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020. A significant increase in professional services is for the implementation of the climate action plan and to increase the ability to pursue grants and partnerships. Rate case participation, previously funded by utilities enterprise accounts, will now be housed in Sustainability's budget. The Office of Sustainability will continue to fund the installation of electric vehicle chargers, two in 2020 and one each year after that. Note: Prior to 2019, this division was accounted for in the Central Services Fund (#222). 48 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Division Name AmeriCorps Grant Program Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 13,424 244,129 262,722 262,722 139,080 - 139,080 123,642 53% Fringe Benefits 3,252 40,651 57,060 57,060 22,254 - 22,254 34,806 39% Total Personnel 16,677 284,780 319,782 319,782 161,334 - 161,334 158,448 50% Supplies 53 43,669 48,850 53,068 4,724 3,915 8,639 44,429 16% Services & Charges Professional Services - 12,054 44,051 52,653 18,974 1,808 20,782 31,871 39% Printing & Advertising - 594 1,200 1,200 107 - 107 1,093 9% Education & Training - 4,769 7,624 9,424 426 1,800 2,226 7,198 24% Travel - 10,609 10,006 10,006 710 - 710 9,296 7% Repairs & Maintenance - - - - - - - - - Grants & Subsidies - - - - - - - - - Other Services & Charges 638 1,125 6,820 7,320 994 500 1,494 5,826 20% Interfund Transfers Out - - - - - - - - - Total Services & Charges 638 29,151 69,701 80,603 21,212 4,108 25,320 55,284 31% Capital - - - - - - - - - Total Expenditures 17,368 357,600 438,333 453,453 187,270 8,023 195,292 258,161 43% Revenue Intergov./ Grants - 117,240 177,238 177,238 108,412 108,412 68,826 61% Interfund Transfers In - 135,000 70,000 105,000 105,000 105,000 - 100% Total Revenue - 252,240 247,238 282,238 213,412 213,412 68,826 76% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps members. This is a division of the Department of Public Works and works directly with the Office of Sustainability. Goals: - Empower homeowners to understand bills and manage energy and water use. - Assess homes for energy or water savings and safety or health hazards. - Install basic efficiency and weatherization measures. - Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues. - Hold public workshops and education events. This division is funded by property tax revenue collected in the General Fund, the AmeriCorps grant, and transfers in from City departments that benefit from the AmeriCorps program. The AmeriCorps grant amount requested will increase annually due to increases in allowable costs. In addition, this program is expected to slowly grow to house more AmeriCorps members and serve additional households - increasing the per-member and per-household costs but not impacting overhead or staffing costs. Grant reimbursements are expected to grow at the same rate as expenditures. AmeriCorps members are not employees of the City. Program start-up costs will continue into the first part of 2020 but from 2021 and on, office supply and small tool expenditures will level out. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020. 49 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Division Name Streets & Sewers Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Interfund Transfers Out - - - 500,000 500,000 - 500,000 - 100% Total Expenditures - - - 500,000 500,000 - 500,000 - 100% Explanation of Expenditures In the first quarter of 2020, the Common Council approved an additional appropriation to transfer $500,000 to the Motor Vehicle Highway Fund (#202) to help fund street paving. 50 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Department Name Police Department Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 17,703,733 17,218,225 17,208,074 17,206,799 8,836,769 - 8,836,769 8,370,030 51% Fringe Benefits 6,365,856 5,275,228 5,737,594 5,738,869 3,116,971 - 3,116,971 2,621,898 54% Total Personnel 24,069,590 22,493,452 22,945,668 22,945,668 11,953,740 - 11,953,740 10,991,928 52% Supplies 715,253 905,823 1,274,943 1,325,893 373,144 134,526 507,670 818,223 38% Services & Charges Professional Services 434,585 657,704 575,000 578,586 329,859 1,700 331,559 247,027 57% Printing & Advertising - - 24,721 24,721 96 - 96 24,625 0% Utilities 183,917 185,066 174,408 174,408 120,459 5,762 126,221 48,187 72% Education & Training 4,785 350 - - - - - - - Travel 1,433 1,339 250 250 - - - 250 0% Repairs & Maintenance 327,995 906,259 1,042,027 1,063,738 535,740 15,339 551,079 512,659 52% Interfund Allocations 3,055,248 4,333,272 3,651,431 3,651,431 2,130,001 - 2,130,001 1,521,430 58% Debt Service Principal 141,435 137,083 139,178 139,178 139,178 - 139,178 - 100% Debt Service Interest & Fees 8,406 5,837 3,742 3,742 3,742 - 3,742 - 100% Grants & Subsidies 15,916 3,026 57,000 56,248 2,660 - 2,660 53,588 5% Other Services & Charges 270,597 252,846 336,908 338,758 174,429 22,652 197,080 141,678 58% Interfund Transfers Out - 26,423 - - - - - - - Total Services & Charges 4,444,316 6,509,206 6,004,665 6,031,060 3,436,163 45,453 3,481,616 2,549,444 58% Capital - 102,885 - - - - - - - Total Expenditures 29,229,159 30,011,366 30,225,276 30,302,621 15,763,047 179,979 15,943,027 14,359,595 53% Revenue Other Income 292,508 613,356 453,450 467,125 357,941 357,941 109,184 77% Donations - - 7,500 7,500 - - 7,500 0% Total Revenue 292,508 613,356 460,950 474,625 357,941 357,941 116,684 75% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion. VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone. This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events and other units. Charges for Services includes $320,000 for the School Resource Officer (SRO) program, $60,000 from the ATF, $7,000 from the DEA, and $7,500 for firearms training of the University of Notre Dame police officers. 2020 Changes to Budgeted Personnel +3 Sworn Officers – two in the General Fund (#101) and one in the Public Safety LOIT Fund (#249) –2 Records Clerk Positions – eliminate third shift of Records Division and close overnight, dedicated phone with direct line to 911 center will be available for emergencies Transfer 7 Positions from Police Dept to new Crime Lab Division in the General Fund (#101) – separating the budget from the rest of the department, plan to start offering services to other governmental agencies for a fee Supplies • Taser purchases - $110,000 per year until 2023 Services & Charges • ShotSpotter - Contract increased by $200,000 from 2019 to 2020. ShotSpotter is an advanced system of sensors, algorithms and artificial intelligence to detect, locate and alert police to gunfire. • Debt Service - Several police car leases funded by the General Fund will be fully paid off in 2021. • Grants & Subsidies - increase for the expansion of the Police Athletic League (PAL) Program. 51 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Division Name Police Crime Lab Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - - 424,616 424,616 227,237 - 227,237 197,379 54% Fringe Benefits - - 160,375 160,375 82,416 - 82,416 77,959 51% Total Personnel - - 584,991 584,991 309,652 - 309,652 275,338 53% Supplies - - 17,000 17,000 5,862 2,874 8,735 8,265 51% Services & Charges Professional Services - - - - 8 - 8 (8) - Printing & Advertising - - - - - - - - - Education & Training - - - - - - - - - Travel - - - - - - - - - Repairs & Maintenance - - - - - - - - - Interfund Allocations - - - - - - - - - Debt Service Principal - - 25,416 25,416 - - - 25,416 0% Debt Service Interest & Fees - - 3,861 3,861 - - - 3,861 0% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - 29,277 29,277 8 - 8 29,269 0% Capital - - - - - - - - - Total Expenditures - - 631,268 631,268 315,522 2,874 318,396 312,872 50% Revenue Charges for Services - - - 5,000 1,238 1,238 3,763 25% Total Revenue - - - 5,000 1,238 1,238 3,763 25% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This division was created to track expenditures related to South Bend Police Department Crime Lab.ommunity programs for significant repair or health/safety issues. Crime Lab services offered include: serial number restoration, tool matching, fracture matching, tires and footwear, video analysis, trace evidence examination, distance proximity determination, expert testimony, facial recognition. The Crime Lab plans to offer services to other agencies for a charge. Currently, the Lab provides these services free of charge. Revenue estimates will be set after the demand for services and billable charges are determined. Personnel & Supplies In 2020, seven (7) existing positions will be transferred from the Police Dept to this new division along with the lab's budget for operating supplies. Separating the Crime Lab's budget from the rest of the Police Department will allow the Department to better track expenditures directly related to the Crime Lab. Lab Information Management System (LIMS) In order to manage the workflow and be able to bill other agencies, the City needs to purchase a Lab Information Management System (LIMS) software solution. LIMS tracks the chain of custody of evidence, test results, and other lab information. The 2020 budget includes an estimate for debt service payments for a capital lease to purchase a LIMS. However, after the passage of the budget, the City was informed that it was awarded a grant to purchase a LIMS and a new lab microscope. The new microscope will be for firearm and tool mark examination, replacing a 13+ year-old microscope. The budget for debt service payments will not be needed. 52 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Department Name Fire Department Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 13,090,460 12,884,584 16,336,954 16,336,954 8,920,979 - 8,920,979 7,415,975 55% Fringe Benefits 5,044,259 3,938,049 5,551,703 5,557,340 3,106,982 - 3,106,982 2,450,358 56% Total Personnel 18,134,719 16,822,632 21,888,657 21,894,294 12,027,961 - 12,027,961 9,866,333 55% Supplies 405,751 585,336 570,437 605,000 339,741 120,179 459,920 145,080 76% Services & Charges Professional Services 163,002 294,517 224,000 229,940 34,413 198,508 232,921 (2,981) 101% Printing & Advertising 132 - 22,214 22,214 1,420 350 1,770 20,444 8% Utilities 275,135 287,600 284,666 284,666 208,043 7,794 215,838 68,828 76% Education & Training 76,396 51,604 93,000 93,000 25,339 29,717 55,056 37,944 59% Travel 38,825 38,139 20,500 19,500 5,247 787 6,034 13,466 31% Repairs & Maintenance 911,197 1,042,780 807,000 845,171 634,564 50,370 684,934 160,237 81% Interfund Allocations 1,498,978 1,979,778 1,890,530 1,890,530 1,102,805 - 1,102,805 787,725 58% Other Services & Charges 12,470 5,702 38,500 39,500 22,244 5,398 27,643 11,858 70% Interfund Transfers Out - 608,052 - - - - - - - Total Services & Charges 2,976,134 4,308,172 3,380,410 3,424,521 2,034,076 292,924 2,327,001 1,097,521 68% Capital - - - - - - - - - Total Expenditures 21,516,603 21,716,141 25,839,504 25,923,815 14,401,778 413,103 14,814,882 11,108,934 57% Revenue Intergov./ Grants - 302,484 67,486 67,486 - - 67,486 0% Licenses & Permits - - 24,000 24,000 9,275 9,275 14,725 39% Charges for Services - 409 4,500 3,152 92 92 3,060 3% Donations - 345 - 400 400 400 - 100% Other Income 7,213 11,447 2,000 2,948 2,909 2,909 39 99% Interfund Transfers In - - 1,771,992 1,771,992 - - 1,771,992 0% Total Revenue 7,213 314,685 1,869,978 1,869,978 12,676 12,676 1,857,302 1% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex rescue situations in order to safeguard the life and property of our citizens. This requires planning and development of response capabilities to ensure that future needs and the efficiency of operations are addressed. Public education and prevention services are provided to ensure citizen safety before an incident occurs. This is the safest and most cost-effective method for providing public safety. The South Bend Fire Department endeavors to give the best emergency medical care available backed by evidence-based medical practices which give citizens the best chance for positive outcomes and continued quality of life. Providing the members of the South Bend Fire Department with the latest and best available equipment and training to perform their duties gives them the tools to effect the best possible outcomes when emergencies occur. The South Bend Fire Department is dedicated to providing expert-level service with an all-hazards approach to public safety. This department is funded by property tax revenue collected in the General Fund. This department also collects fire building plan review fees. 2020 is the third year of a 4-year collective bargaining agreement - the negotiated 2% increase in wages from 2019 to 2020 is reflected. The South Bend Fire Department conducts recruit academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, the department budgets 6 civilian recruit positions for 21 weeks. - Memorial Hospital is no longer contracting with the Fire Department to provide neonatal transportation. The changes in revenue and expenditures are reflected in the budget. The program was supported by approximately 3 positions. The Fire Department proposes to eliminate two of those positions through attrition and transfer one to expand the Community Paramedic Program. - The Community Paramedic Program was established to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the emergency room. This program proved to be very successful and an additional position will be added in 2020 to expand the program and work with even more citizens to prevent unnecessary calls and trips to the emergency room. - In 2020, the Fire Department is moving all firefighters (47) assigned to Emergency Medical Services to the General Fund. This includes wages & benefits, supplies, and services previously accounted for in the EMS Operating Fund (#288). Keeping firefighter EMS personnel in a separate budget is impractical due to frequently changing assignments. EMS expenditures related to billing will be accounted for in separate division in the General Fund. - Fire Department capital needs are budgeted in the Fire Department Capital Fund (#287). 53 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Division Name Fire Training Center Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - - - - - - - - - Fringe Benefits - - - - - - - - - Total Personnel - - - - - - - - - Supplies - - 323,500 11,000 4,989 5,894 10,883 117 99% Services & Charges Professional Services - - - - - - - - - Printing & Advertising - - - - - - - - - Utilities - - 33,000 33,000 4,910 - 4,910 28,090 15% Education & Training - - - - - - - - - Travel - - - - - - - - - Repairs & Maintenance - - 110,000 110,000 10,605 - 10,605 99,395 10% Interfund Allocations - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - 143,000 143,000 15,515 - 15,515 127,485 11% Capital - - - - - - - - - Total Expenditures - - 466,500 154,000 20,504 5,894 26,398 127,602 17% Revenue Charges for Services - - 50,000 50,000 - - 50,000 0% Total Revenue - - 50,000 50,000 - - 50,000 0% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Training Center hosts the recruit academy, as well as other classes to the South Bend Fire Departments as well as other agencies, and is utilized for specialized training. This department is funded by property tax revenue collected in the General Fund and by charges to outside fire departments for their use of the Luther J Taylor Sr. Fire Training Center. Recruitment Academy and other classes are offered to other agencies for a fee. Expenditures are directly related to running the Center and include utilities and maintenance of the facility. Supplies and services needed for classes and equipment for recruits is also accounted for in the Fire Training Center budget. During 2019 and 2020, capital improvements will be made to the training center through the use of bond proceeds. Capital expenditures related to the fire training center upgrade can be seen in the Fire Station #9 Bond Capital Fund (#451). 54 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Division Name Emergency Medical Services Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - - 138,605 138,605 74,772 - 74,772 63,833 54% Fringe Benefits - - 73,548 73,548 42,107 - 42,107 31,441 57% Total Personnel - - 212,153 212,153 116,879 - 116,879 95,274 55% Supplies - - 65,496 383,996 148,748 20,021 168,769 215,227 44% Services & Charges Professional Services - - 80,610 80,610 3,696 4,156 7,851 72,759 10% Printing & Advertising - - 12,200 7,200 220 - 220 6,980 3% Education & Training - - 4,000 14,000 9,830 - 9,830 4,170 70% Repairs & Maintenance - - 133,600 108,600 2,640 - 2,640 105,960 2% Interfund Allocations - - 10,159 10,159 5,924 - 5,924 4,235 58% Other Services & Charges - - 20,000 40,000 32,430 - 32,430 7,570 81% Interfund Transfers Out - - - - - - - - - Total Services & Charges - - 260,569 260,569 54,740 4,156 58,895 201,674 23% Capital - - - - - - - - - Total Expenditures - - 538,218 856,718 320,367 24,176 344,544 512,175 40% Revenue Charges for Services - - 3,593,000 3,604,754 2,069,232 2,069,232 1,535,522 57% Other Income - - - 60 60 60 - 100% Total Revenue - - 3,593,000 3,604,814 2,069,292 2,069,292 1,535,522 57% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Emergency Medical Services is a division of the Fire Department. Revenues and expenditures related to EMS billing are tracked in this budget. The Fire Department recovers significant portion of the cost of EMS services through insurance and patient payments. Prior to 2020, the EMS operations were tracked in the EMS Operating Fund (#288). Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities will be moved to the General Fund. Moving EMS revenue and expenditures into the General Fund will simplify accounting. This budget covers the cost of four EMS billing personnel (wages & benefits); office supplies, postage, and collection fees for EMS billing; various EMS supplies; and preventative maintenance and repairs to EMS equipment. Ideally, the cost of firefighters assigned to EMS activities would be tracked here as well; but due to frequent changes in assignments, it has proven impractical. Instead, the Fire Department will estimate EMS personnel costs by number of positions assigned, rather than specific firefighters. 55 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Division Name Morris Performing Arts Center Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 363,209 381,917 505,675 505,675 192,776 - 192,776 312,899 38% Fringe Benefits 187,894 147,033 210,020 210,580 87,637 560 88,197 122,383 42% Total Personnel 551,102 528,950 715,695 716,255 280,413 560 280,973 435,282 39% Supplies 20,327 20,954 26,886 39,050 19,369 3,837 23,206 15,844 59% Services & Charges Professional Services - 2,160 10,200 18,190 2,518 5,473 7,990 10,200 44% Printing & Advertising 25,151 43,730 46,694 55,113 11,942 17,942 29,884 25,229 54% Utilities 120,748 128,031 136,268 136,268 75,285 9,430 84,715 51,553 62% Education & Training 3,025 2,938 4,500 4,500 - - - 4,500 0% Travel 3,786 5,648 11,000 13,743 1,469 - 1,469 12,274 11% Repairs & Maintenance 40,721 85,650 107,000 114,691 26,196 29,766 55,961 58,730 49% Interfund Allocations 179,604 240,405 210,875 210,875 123,005 - 123,005 87,870 58% Other Services & Charges 9,062 10,358 19,455 19,455 11,322 2,532 13,854 5,601 71% Interfund Transfers Out - - - 175,579 175,579 - 175,579 - 100% Total Services & Charges 382,097 518,920 545,992 748,414 427,315 65,142 492,456 255,957 66% Capital - 22,230 - - - - - - - Total Expenditures 953,526 1,091,053 1,288,573 1,503,719 727,097 69,538 796,635 707,083 53% Revenue Charges for Services 1,131,903 1,220,096 1,139,000 1,140,018 152,899 152,899 987,119 13% Other Income 50,540 46,536 50,000 48,982 5,929 5,929 43,053 12% Interfund Allocation Reimb - - - 40,118 - - 40,118 0% Total Revenue 1,182,443 1,266,632 1,189,000 1,229,118 158,828 158,828 1,070,290 13% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This division accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center is a division under the Department of Venues, Parks & Arts. This division is funded by charges for services including facility rental, concessions, ticket handling fees, and more. If the charges for services don't cover the annual expenditures, the remainder is subsidized by property tax revenue. Highly popular Broadway shows, such as Wicked and Phantom of the Opera, have increased profits over the last few years. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris/Palais Self-Promotion Fund (#274), and $1.00 deposited into Morris PAC Capital Fund (#416). Starting in 2020, the Parking Garage Fund (#601) will reimburse the Morris PAC for 100% of costs of wages and benefits for the Manager-Facility Operations. This is represented as an Interfund Allocation Reimbursement. In 2020, the position of Event Service Technician will be transferred from the Palais Royale to the Morris PAC. The General Manager-Venues position will continue to be paid out of the Century Center Operations Fund (#670) and allocated back to the Morris at 50% (cost of wages & benefits). This expense is part of Other Interfund Allocations. City-wide, all salary caps will increase by 2% from 2019 to 2020. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the regular rates. Maintenance and utilities continue to increase. In 2020, $175,579 was transferred to the Morris Capital Fund (#416) to help fund the Morris ceiling repair. 56 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Division Name Palais Royale Ballroom Fund Number 101 Fund Type General Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 121,692 88,606 79,967 79,967 26,371 - 26,371 53,596 33% Fringe Benefits 82,636 49,675 39,482 39,482 20,654 - 20,654 18,828 52% Total Personnel 204,328 138,282 119,449 119,449 47,026 - 47,026 72,424 39% Supplies 13,006 5,181 13,322 13,792 3,423 2,218 5,641 8,151 41% Services & Charges Professional Services - - - - - - - - - Printing & Advertising 25,686 21,346 22,349 23,657 2,693 1,800 4,493 19,164 19% Utilities 81,902 88,730 82,582 82,582 58,631 7,935 66,566 16,016 81% Education & Training - - 510 510 - - - 510 0% Travel - - 2,040 2,040 - - - 2,040 0% Repairs & Maintenance 31,283 54,179 82,000 84,054 13,040 33,769 46,809 37,245 56% Interfund Allocations 29,690 48,511 43,637 43,637 25,457 - 25,457 18,180 58% Other Services & Charges 3,233 2,181 10,761 15,761 2,991 10,070 13,061 2,700 83% Interfund Transfers Out - - - - - - - - - Total Services & Charges 171,794 214,947 243,879 252,241 102,811 53,574 156,385 95,855 62% Capital 15,000 - 15,300 15,300 - - - 15,300 0% Total Expenditures 404,127 358,410 391,950 400,782 153,260 55,792 209,052 191,730 52% Revenue Charges for Services 236,085 197,585 229,572 230,272 53,588 53,588 176,684 23% Other Income 22,540 18,694 20,000 19,300 4,966 4,966 14,334 26% Total Revenue 258,625 216,280 249,572 249,572 58,553 58,553 191,018 23% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This division accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. The Palais Royale is a division under the Department of Venues, Parks & Arts. This division is funded by property tax revenue collected in the General Fund and from charges for services including concessions. In 2020, the position of Event Service Technician will be transferred from the Palais Royale to the Morris PAC. City-wide, all salary caps will increase by 2% from 2019 to 2020. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the regular rates. 57 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Parks & Recreation Fund Number 201 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 9,591,899 10,048,047 9,340,797 9,340,797 5,250,387 5,250,387 4,090,410 56% Intergov./ Shared Revenues 842,315 890,592 845,000 845,000 436,037 436,037 408,963 52% Intergov./ Grants 746,101 3,635,801 - 973,098 648,098 648,098 325,000 67% Charges for Services 1,715,313 2,583,508 3,036,794 3,036,794 1,518,112 1,518,112 1,518,682 50% Interest Earnings 82,586 140,690 87,861 37,250 2,509 2,509 34,741 7% Donations 81,500 1,714,670 1,215,000 1,290,000 520,750 520,750 769,250 40% Other Income 337,727 329,248 82,500 133,111 36,120 36,120 96,991 27% Interfund Transfers In 2,345,846 410,867 800,000 800,000 466,665 466,665 333,335 58% Total Revenue 15,743,288 19,753,423 15,407,952 16,456,050 8,878,678 8,878,678 7,577,372 54% Expenditures by Division Park Administration 1,259,102 1,723,159 1,514,423 1,514,548 878,573 5,395 883,968 630,580 58% Park Maintenance 6,347,725 9,916,774 6,730,222 6,948,436 4,115,920 307,419 4,423,339 2,525,097 64% Golf Courses 1,416,310 1,621,929 1,550,027 1,551,873 860,175 52,156 912,331 639,542 59% Recreation 1,911,046 3,034,640 3,146,517 3,185,143 1,625,290 105,982 1,731,272 1,453,871 54% Marketing & Events 803,874 965,503 1,266,763 1,277,387 511,606 47,068 558,674 718,713 44% Park Projects & Capital 1,196,285 6,432,472 500,000 1,318,120 825,873 24,502 850,376 467,744 65% Potawatomi Zoo 712,660 700,000 700,000 700,000 700,000 - 700,000 - 100% Park Debt - - - - - - - - - Total Expenditures 13,647,003 24,394,477 15,407,952 16,495,507 9,517,437 542,522 10,059,958 6,435,547 61% Expenditures by Type Personnel Salaries & Wages 5,399,492 5,970,871 6,247,884 6,247,784 3,408,944 - 3,408,944 2,838,840 55% Fringe Benefits 2,271,216 1,850,776 2,217,404 2,217,932 1,242,456 428 1,242,884 975,048 56% Total Personnel 7,670,708 7,821,647 8,465,288 8,465,716 4,651,400 428 4,651,827 3,813,888 55% Supplies 998,555 1,291,583 1,514,963 1,593,600 693,576 133,492 827,068 766,532 52% Services & Charges Professional Services 444,315 443,786 141,069 266,704 145,632 26,048 171,680 95,024 64% Printing & Advertising 37,141 112,043 261,929 267,808 57,049 38,967 96,016 171,792 36% Utilities 651,921 764,164 674,112 689,131 503,963 115,145 619,108 70,023 90% Education & Training 10,086 23,428 34,500 31,349 7,587 - 7,587 23,762 24% Travel 12,764 20,508 34,922 34,922 2,100 - 2,100 32,822 6% Repairs & Maintenance 415,648 689,481 401,510 436,902 318,937 23,361 342,298 94,604 78% Interfund Allocations 1,064,472 1,672,261 1,421,220 1,421,220 829,040 - 829,040 592,180 58% Debt Service Principal 352,675 456,436 516,346 528,634 326,035 59,508 385,543 143,091 73% Debt Service Interest & Fees 32,161 43,303 50,033 51,872 38,094 5,486 43,580 8,292 84% Grants & Subsidies 691,626 715,000 715,000 715,000 715,000 - 715,000 - 100% Other Services & Charges 422,349 1,176,018 677,060 719,648 408,466 138,088 546,554 173,094 76% Interfund Transfers Out - - - - - - - - - Total Services & Charges 4,135,158 6,116,428 4,927,701 5,163,190 3,351,903 406,602 3,758,506 1,404,684 73% Capital 842,582 9,164,819 500,000 1,273,001 820,557 2,000 822,557 450,444 65% Total Expenditures 13,647,003 24,394,477 15,407,952 16,495,507 9,517,437 542,522 10,059,958 6,435,548 61% Net Surplus / (Deficit) 2,096,285 (4,641,054) - (39,457) (638,759) (1,181,280) Beginning Cash Balance 6,210,755 8,278,260 3,649,543 Cash Adjustments (28,780) 12,338 - Ending Cash Balance 8,278,260 3,649,543 3,610,086 3,063,371 Cash Reserves Target 3,411,751 6,098,619 4,123,877 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and experiences within the City. There are several operational divisions within the department: Administration, Maintenance, Golf, Recreation, and Experience/Marketing. There are three capital/special project divisions: Regional Cities Grant, Pokagon Band Donation, and Leighton Foundation Grant. This fund's main source of revenue is property taxes. This fund also receives auto excise and commercial vehicle excise tax (intergovernmental shared revenues). Additional revenue is derived from charges for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness centers, and special events. In 2019, this fund received a donation of $450,000 from the Pokagon Band. It will be received annually through 2023. The Regional Cities Grant of $5 million dollars is expected to be completed in 2019. In 2019, VPA received $1,000,000 from the Leighton Foundation. Interfund transfers from the EDIT Fund (#408) help subsidize the Parks operations. Revenue will decrease in 2020 due to the completion of the $5 million Regional Cities Grant in 2019, decrease in Donations and the decrease in estimated Property Tax receipts due to circuit breaker property tax reform. Capital Projects - In 2019, capital expenditures reflect the use of the Regional Cities, Leighton Foundation, and Pokagon Band funds for the Howard Park renovation project. In 2020, the decrease in capital expenditures reflects the substantial completion of the Howard Park renovation project and the use of the noted grants and donations. Two new positions will be added in 2020: additional Manager-Park Grounds and Youth Engagement Coordinator (this position will oversee the Youth Employment Program and its expansion). Accounting Change - In 2019, the Recreation Nonreverting Fund (#203) and the Park Nonreverting Capital Fund (#405) were discontinued and the activity formerly appearing in them is represented in the Parks & Recreation Fund (#201). This will allow for better reporting and more efficient use of funds. Cash Reserves Target 25% of Annual expenditures 58 City of South Bend, Indiana Monthly Financial Report July 31, 2020 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 9,591,899 10,048,047 9,340,797 9,340,797 5,250,387 5,250,387 4,090,410 56% Intergov./ Shared Revenues 842,315 890,592 845,000 845,000 436,037 436,037 408,963 52% Intergov./ Grants 746,101 3,635,801 - 973,098 648,098 648,098 325,000 67% Charges for Services 2,669,972 2,583,508 3,036,794 3,036,794 1,518,112 1,518,112 1,518,682 50% Interest Earnings 99,025 140,690 87,861 37,250 2,509 2,509 34,741 7% Donations 111,123 1,714,670 1,215,000 1,290,000 520,750 520,750 769,250 40% Other Income 343,567 329,248 82,500 133,111 36,120 36,120 96,991 27% Interfund Transfers In 2,345,846 410,867 800,000 800,000 466,665 466,665 333,335 58% Total Revenue 16,749,848 19,753,423 15,407,952 16,456,050 8,878,678 8,878,678 7,577,372 54% Expenditures by Fund Parks & Recreation Fund (#201)13,647,003 24,394,477 15,407,952 16,495,507 9,517,437 542,522 10,059,958 6,435,549 61% Recreation Nonreverting Fund (#203) 1,760,359 - - - - - - - - Parks Capital Fund (#405)171,530 - - - - - - - - Total Expenditures 15,578,892 24,394,477 15,407,952 16,495,507 9,517,437 542,522 10,059,958 6,435,549 61% Expenditures by Division Park Administration 1,259,102 1,723,159 1,514,423 1,514,548 878,573 5,395 883,968 630,580 58% Park Maintenance 6,514,887 9,916,774 6,730,222 6,948,436 4,115,920 307,419 4,423,339 2,525,097 64% Golf Courses 1,420,678 1,621,929 1,550,027 1,551,873 860,175 52,156 912,331 639,542 59% Recreation 3,528,596 3,034,640 3,146,517 3,185,143 1,625,290 105,982 1,731,272 1,453,871 54% Marketing & Events 946,684 965,503 1,266,763 1,277,387 511,606 47,068 558,674 718,713 44% Park Projects & Capital 1,196,285 6,432,472 500,000 1,318,120 825,873 24,502 850,376 467,744 65% Potawatomi Zoo 712,660 700,000 700,000 700,000 700,000 - 700,000 - 100% Park Debt - - - - - - - - - Total Expenditures 15,578,892 24,394,477 15,407,952 16,495,507 9,517,437 542,522 10,059,958 6,435,547 61% Expenditures by Type Personnel Salaries & Wages 5,699,791 5,970,871 6,247,884 6,247,784 3,408,944 - 3,408,944 2,838,840 55% Fringe Benefits 2,297,296 1,850,776 2,217,404 2,217,932 1,242,456 428 1,242,884 975,048 56% Total Personnel 7,997,087 7,821,647 8,465,288 8,465,716 4,651,400 428 4,651,827 3,813,888 55% Supplies 1,140,274 1,291,583 1,514,963 1,593,600 693,576 133,492 827,068 766,532 52% Services & Charges Professional Services 571,404 443,786 141,069 266,704 145,632 26,048 171,680 95,024 64% Printing & Advertising 100,423 112,043 261,929 267,808 57,049 38,967 96,016 171,792 36% Utilities 651,921 764,164 674,112 689,131 503,963 115,145 619,108 70,023 90% Education & Training 15,096 23,428 34,500 31,349 7,587 - 7,587 23,762 24% Travel 22,704 20,508 34,922 34,922 2,100 - 2,100 32,822 6% Repairs & Maintenance 431,450 689,481 401,510 436,902 318,937 23,361 342,298 94,604 78% Interfund Allocations 1,174,618 1,672,261 1,421,220 1,421,220 829,040 - 829,040 592,180 58% Debt Service Principal 352,675 456,436 516,346 528,634 326,035 59,508 385,543 143,091 73% Debt Service Interest & Fees 32,161 43,303 50,033 51,872 38,094 5,486 43,580 8,292 84% Grants & Subsidies 691,626 715,000 715,000 715,000 715,000 - 715,000 - 100% Other Services & Charges 619,220 1,176,018 677,060 719,648 408,466 138,088 546,554 173,094 76% Interfund Transfers Out 925,652 - - - - - - - - Total Services & Charges 5,588,952 6,116,428 4,927,701 5,163,190 3,351,903 406,602 3,758,506 1,404,684 73% Capital 852,580 9,164,819 500,000 1,273,001 820,557 2,000 822,557 450,444 65% Total Expenditures 15,578,892 24,394,477 15,407,952 16,495,507 9,517,437 542,522 10,059,958 6,435,548 61% Net Surplus / (Deficit) 1,170,955 (4,641,054) - (39,457) (638,759) (1,181,280) Explanation of Significant Changes: Parks & Recreation Historical Budget Summary - Fund 201, 203, & 405 Accounting Change - In 2019, the Recreation Nonreverting Fund (#203) and the Park Nonreverting Capital Fund (#405) were discontinued and the activity formerly appearing in them is represented in the Parks & Recreation Fund (#201). This will allow for better reporting and more efficient use of funds. 59 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Morris PAC / Palais Royale Marketing Fund Number 273 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 17,373 21,618 15,000 15,000 2,349 2,349 12,651 16% Interest Earnings 1,025 1,802 566 566 457 457 109 81% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 18,398 23,421 15,566 15,566 2,806 2,806 12,760 18% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Printing & Advertising 16,083 7,720 20,000 30,816 832 9,984 10,816 20,000 35% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 16,083 7,720 20,000 30,816 832 9,984 10,816 20,000 35% Capital - - - - - - - - - Total Expenditures 16,083 7,720 20,000 30,816 832 9,984 10,816 20,000 35% Net Surplus / (Deficit) 2,315 15,701 (4,434) (15,250) 1,974 (8,010) Beginning Cash Balance 55,239 57,345 73,045 Cash Adjustments (209) (1) - Ending Cash Balance 57,345 73,045 57,795 75,144 Cash Reserves Target 4,021 1,930 7,704 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the advertising displayed on them. Cash Reserves Target 25% of Annual expenditures 60 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Morris PAC / Self-Promotion Fund Number 274 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 100,932 82,464 105,000 105,000 19,432 19,432 85,568 19% Interest Earnings 786 3,934 1,794 1,794 1,266 1,266 528 71% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 101,718 86,398 106,794 106,794 20,698 20,698 86,096 19% Expenditures by Type Services & Charges Professional Services - 956 80,000 80,000 - - - 80,000 0% Printing & Advertising - - 35,000 35,000 - - - 35,000 0% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - 956 115,000 115,000 - - - 115,000 0% Capital - - - - - - - - - Total Expenditures - 956 115,000 115,000 - - - 115,000 0% Net Surplus / (Deficit)101,718 85,442 (8,206) (8,206) 20,698 20,698 Beginning Cash Balance - 101,499 186,839 Cash Adjustments (219) (101) - Ending Cash Balance 101,499 186,839 178,633 207,858 Cash Reserves Target - 239 28,750 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund. This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris PAC Self-Promotion Fund (#274), and $1.00 deposited into Morris PAC Capital Fund (#416). This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for marketing and advertising for the Morris Performing Arts Center. Cash Reserves Target 25% of Annual expenditures 61 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name 2017 Parks Bond Debt Service Fund Number 312 Fund Type Debt Service Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 703,118 1,166,972 1,111,962 1,111,962 597,215 597,215 514,747 54% Intergov./ Shared Revenues 37,107 74,210 42,232 42,521 33,927 33,927 8,594 80% Interest Earnings 722 1,412 2,637 2,637 (245) (245) 2,882 -9% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 740,947 1,242,595 1,156,831 1,157,120 630,896 630,896 526,223 55% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Debt Service Principal 350,000 770,000 785,000 785,000 785,000 - 785,000 - 100% Debt Service Interest & Fees 243,304 411,140 387,968 387,968 387,965 - 387,965 3 100% Interfund Transfers Out - - - - - - - - - Total Services & Charges 593,304 1,181,140 1,172,968 1,172,968 1,172,965 - 1,172,965 3 100% Total Expenditures 593,304 1,181,140 1,172,968 1,172,968 1,172,965 - 1,172,965 3 100% Net Surplus / (Deficit) 147,643 61,455 (16,137) (15,848) (542,069) (542,069) Beginning Cash Balance - 147,325 208,740 Cash Adjustments (319) (39) - Ending Cash Balance 147,325 208,740 192,892 (332,970) Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165). The par amount of the 2017 Park District Bonds, Series A-K was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into the 2017 Parks Bond Capital Fund (#471) to be used towards the approved capital projects. This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund #313 for the College Football Hall of Fame debt service (final payment February 1, 2018). This fund also receives a small portion of auto excise and commercial vehicle excise tax (intergovernmental shared revenues). Debt service payments are due on January 15 and July 15. The first debt service payment was due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are assumed to come in to cover the debt service payments through the life of the bond. Capital expenditures related to this bond are tracked in the 2017 Parks Bond Capital Fund (#471). Cash Reserves Target No reserve requirement 62 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Coveleski Stadium Capital Fund Number 401 Fund Type Capital Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 29,082 23,125 30,000 30,000 - - 30,000 0% Interest Earnings 1,054 823 162 162 114 114 48 71% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 30,136 23,947 30,162 30,162 114 114 30,048 0% Expenditures by Type Services & Charges Repairs & Maintenance 1,249 38,513 30,000 30,000 14,353 - 14,353 15,647 48% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 1,249 38,513 30,000 30,000 14,353 - 14,353 15,647 48% Capital 10,000 32,955 - - - - - - - Total Expenditures 11,249 71,468 30,000 30,000 14,353 - 14,353 15,647 48% Net Surplus / (Deficit) 18,887 (47,520) 162 162 (14,239) (14,239) Beginning Cash Balance 54,612 73,256 25,850 Cash Adjustments (243) 114 - Ending Cash Balance 73,256 25,850 26,012 11,655 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for minor capital improvements for Four Winds Field at Coveleski Stadium, located in downtown South Bend. Revenues are in the form of compensation received by the City based on stadium attendance. Planned expenditures are for painting, landscaping, and mechanical upgrades. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 63 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Morris Performing Arts Center Capital Fund Number 416 Fund Type Capital Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 101,251 82,464 105,000 105,000 19,432 19,432 85,568 19% Interest Earnings 7,145 10,956 3,354 3,354 2,833 2,833 521 84% Other Income - 575 - - - - - - Interfund Transfers In - - - 175,579 175,579 175,579 - 100% Total Revenue 108,396 93,995 108,354 283,933 197,844 197,844 86,089 70% Expenditures by Type Supplies 6,690 14,469 40,000 40,000 - - - 40,000 0% Services & Charges Professional Services - - - - - - - - - Printing & Advertising - - - - - - - - - Repairs & Maintenance 63,882 21,435 55,000 146,759 90,471 1,974 92,445 54,314 63% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 63,882 21,435 55,000 146,759 90,471 1,974 92,445 54,314 63% Capital 74,492 14,149 40,000 373,224 11,400 321,824 333,224 40,000 89% Total Expenditures 145,063 50,052 135,000 559,983 101,871 323,798 425,669 134,314 76% Net Surplus / (Deficit) (36,667) 43,943 (26,646) (276,050) 95,973 (227,825) Beginning Cash Balance 416,215 378,088 422,125 Cash Adjustments (1,459) 94 - Ending Cash Balance 378,088 422,125 146,075 518,822 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for capital projects at the Morris Performing Arts Center (MPAC). This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.00 deposited into Morris PAC Capital Fund (#416), $1.50 deposited into the General Fund (#101), and $1.00 deposited into Morris PAC Self-Promotion Fund (#274). This fund also receives revenue from interest earned on the fund's cash balance. In 2020, $175,579 was transferred from the General Fund (#101) to help fund the Morris ceiling repair. The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The theatrical equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility. The Morris is getting ready to celebrate its 100 year anniversary in 2022 and is planning for major renovations. Funds will be raised, deposited, and expensed through the VPA Parks Foundation. - Fire panel upgrade (current one is not compliant with new safety codes) - $20,000 - Security access control upgrade (system failure and antiquated equipment) - $20,000 - Rigging (batten fixes, rail fixes) - $25,000 - Soft goods (legs and borders need to be replaced - the existing ones are dry rotted) - $25,000 - Electrical cord upgrades - $5,000 - Miscellaneous and unexpected supplies, tools / equipment and services - $40,000 Cash Reserves Target No reserve requirement 64 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Palais Royale Historic Preservation Fund Number 450 Fund Type Capital Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 17,661 14,425 15,000 15,000 3,916 3,916 11,084 26% Interest Earnings 2,107 2,961 229 700 418 418 282 60% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 19,768 17,386 15,229 15,700 4,334 4,334 11,366 28% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Repairs & Maintenance - 38,779 35,000 69,160 34,160 - 34,160 35,000 49% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - 38,779 35,000 69,160 34,160 - 34,160 35,000 49% Capital - - - - - - - - - Total Expenditures - 38,779 35,000 69,160 34,160 - 34,160 35,000 49% Net Surplus / (Deficit)19,768 (21,393) (19,771) (53,460) (29,826) (29,826) Beginning Cash Balance 109,771 129,091 107,792 Cash Adjustments (448) 94 - Ending Cash Balance 129,091 107,792 54,332 78,150 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom. There are no operational related expenditures, such as personnel. This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance. Repairs/improvements needed: - Wall repairs (interior and exterior), including painting, light fixtures, etc. Cash Reserves Target No reserve requirement 65 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name 2018 Zoo Bond Capital Fund Number 453 Fund Type Capital Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Debt Proceeds 3,786,189 - - - - - - - Interest Earnings 1,999 22,489 - 12,652 293 293 12,359 2% Interfund Transfers In 64,761 - - - - - - - Total Revenue 3,852,949 22,489 - 12,652 293 293 12,359 2% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Debt Service Interest & Fees 148,135 - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 148,135 - - - - - - - - Capital 439,955 3,166,419 - 133,581 49,286 - 49,286 84,295 37% Total Expenditures 588,090 3,166,419 - 133,581 49,286 - 49,286 84,295 37% Net Surplus / (Deficit)3,264,859 (3,143,930) - (120,929) (48,993) (48,993) Beginning Cash Balance - 3,264,859 120,929 Cash Adjustments - - - Ending Cash Balance 3,264,859 120,929 - 71,936 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to track the expenditures of the proceeds from the Economic Development Revenue Bonds, Series 2018. The bonds were issued to fund renovations at the Potawatomi Zoo. Debt service principal and interest to the bondholders will be repaid by the Economic Development Income Tax (EDIT) Fund (#408) over 15 years, final payment due 2/1/34. The par amount of the bonds was $3,440,000 with a premium of $346,189. The bonds were closed on November 1, 2018 with a net interest rate of 3.78%. The net proceeds after bond issuance costs were $3,702,814. The cash adjustment in 2018 reflects the balance held by the escrow agent at the end of 2018 ($3,702,814 bonds proceeds + $1,999.13 interest earnings – $439,954.75 capital project expenditures). This bond was issued to finance the costs of the construction, expansion, renovation, equipping, furnishing and improving the Potawatomi Zoo, located at 500 Greenlawn Avenue. The capital project includes the construction, equipping and furnishing of a new, modern visitor-centric front entrance building that will include a gift shop, universally accessible gathering plaza, public restrooms and a separate, more secure entrance for field trips and group visits and that will double the Zoo’s education space, allowing for more classes, camps and educational experiences. Also included is completion of various deferred maintenance improvements throughout the Zoo which will enhance the safety of visitors to the Zoo, staff and animals and necessary to maintain the Zoo’s accreditation, including, without limitation, repair, replacement, renovation or enhancement of guest pathways and parking lots, animal holding and exhibit areas, HVAC improvements, roofs, patron fencing, animal containment fencing and exhibitory, and electrical work throughout the Zoo. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero 66 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name 2017 Parks Bond Capital Fund Number 471 Fund Type Capital Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 186,252 297,324 - 85,000 54,256 54,256 30,744 64% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 186,252 297,324 - 85,000 54,256 54,256 30,744 64% Expenditures by Type Services & Charges Professional Services 129,892 15,000 - 6,464 - 6,464 6,464 - 100% Debt Service Interest & Fees 17,750 - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 147,642 15,000 - 6,464 - 6,464 6,464 - 100% Capital 955,451 4,176,107 - 8,563,296 1,059,167 2,441,172 3,500,338 5,062,958 41% Total Expenditures 1,103,093 4,191,107 - 8,569,760 1,059,167 2,447,635 3,506,802 5,062,958 41% Net Surplus / (Deficit) (916,841) (3,893,782) - (8,484,760) (1,004,911) (3,452,547) Beginning Cash Balance 13,888,958 12,944,127 9,062,798 Cash Adjustments (27,990) 12,453 - Ending Cash Balance 12,944,127 9,062,798 578,038 8,073,423 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established per the bond agreement in order to track the capital expenditures of the 2017 Parks Bond proceeds. In 2017, the City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond closing date was December 20, 2017. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Debt service payments are tracked in the 2017 Parks Bond Debt Service Fund (#312). Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance. These are the various projects: Series A - Howard Park riverfront promenade, storm water habitat area | Series B - St. Louis Street parking and street upgrades (Howard Park) | Series C - Riverfront trail upgrades - Colfax to Seitz Park | Series D - Riverfront trail upgrades - Howard Park to Farmer's Market | Series E - Riverfront trail upgrades - Miami to Twyckenham | Series F - Riverfront trail upgrades - Seitz Park to Howard Park, Seitz Park parking | Series G - Seitz Park - AM General parking and plaza area, East Race promenade and bridge | Series H - Pinhook Park pavilion upgrade, reconnect river flow to lagoon, playground and site improvements | Series I - Other Park Improvements - Park security, lighting, and storage - Restrooms modernization & ADA compliance | Series J - Pinhook Park neighborhood connectivity | Series K - Future Projects - park acquisitions, partnerships, and build-outs Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero 67 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Parking Garages Fund Number 601 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 1,222,385 945,347 1,281,877 1,281,877 505,879 505,879 775,998 39% Fines, Forfeitures, and Fees 67,203 42,745 62,100 62,080 10,727 10,727 51,353 17% Interest Earnings 22,665 32,323 11,271 11,271 5,992 5,992 5,279 53% Other Income 2,655 16,084 1,200 1,220 20 20 1,200 2% Interfund Transfers In - - - - - - - - Total Revenue 1,314,909 1,036,499 1,356,448 1,356,448 522,618 522,618 833,830 39% Expenditures by Subdivisions Parking Enforcement 264,600 105,009 81,470 82,470 53,269 15,859 69,128 13,342 84% Parking General Operations - - - 40,118 - - - 40,118 0% Main Street Garage 283,633 270,215 342,975 712,234 288,048 317,959 606,007 106,227 85% Leighton Plaza Garage 376,898 450,815 445,887 506,358 378,942 77,588 456,530 49,828 90% Wayne Street Garage 283,985 197,869 299,163 347,493 216,691 92,888 309,579 37,914 89% Eddy St Commons Garage - 15,000 11,000 11,000 4,867 5,644 10,511 489 96% Total Expenditures 1,209,117 1,038,908 1,180,495 1,699,673 941,818 509,938 1,451,755 247,918 85% Expenditures by Type Supplies 969 - - - - - - - - Services & Charges Professional Services 1,001,178 700,335 500,000 504,321 321,571 175,700 497,271 7,050 99% Printing & Advertising - - - - - - - - - Utilities 97,488 104,528 86,296 98,996 70,088 8,320 78,408 20,588 79% Repairs & Maintenance 59,093 126,794 315,000 252,460 208,366 19,483 227,849 24,611 90% Interfund Allocations 40,944 49,026 84,199 84,199 49,109 - 49,109 35,090 58% Other Services & Charges 9,444 13,574 5,000 10,899 6,985 - 6,985 3,914 64% Interfund Transfers Out - - - 40,118 - - - 40,118 0% Total Services & Charges 1,208,148 994,258 990,495 990,993 656,119 203,504 859,623 131,371 87% Capital - 44,650 190,000 708,680 285,699 306,434 592,133 116,547 84% Total Expenditures 1,209,117 1,038,908 1,180,495 1,699,673 941,818 509,938 1,451,755 247,918 85% Net Surplus / (Deficit) 105,792 (2,409) 175,953 (343,225) (419,199) (929,137) Beginning Cash Balance 1,225,253 1,325,951 1,326,253 Cash Adjustments (5,094) 2,710 - Ending Cash Balance 1,325,951 1,326,253 983,028 916,338 Cash Reserves Target 302,279 259,727 424,918 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 25% of Annual expenditures This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Parking garage operations are under outside contract with DTSB (Downtown South Bend, Inc.) This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. There are plans to review increasing rates in 2020. There are many capital improvement needs. Although expenditures for repairs and capital improvements decrease from 2019 to 2020, the City plans on addressing those needs across several years. Starting in 2020, the Parking Garage Fund will reimburse the Morris Performing Arts Center (Fund 101) for 100% of costs of wages and benefits for the Manager-Facility Operations. This is represented as an Interfund Allocation expense. 68 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Century Center Operations Fund Number 670 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 1,275,000 1,275,000 1,275,000 1,275,000 637,500 637,500 637,500 50% Charges for Services 3,157,588 3,192,290 3,590,320 3,587,811 445,224 445,224 3,142,587 12% Interest Earnings (6) 24 - 7 7 7 - 103% Other Income 4,595 9,692 6,275 8,777 5,581 5,581 3,196 64% Interfund Allocation Reimb - 66,045 68,478 68,478 39,943 39,943 28,535 58% Interfund Transfers In - - - - - - - - Total Revenue 4,437,177 4,543,051 4,940,073 4,940,073 1,128,255 1,128,255 3,811,818 23% Expenditures by Subdivisions City Operations 763,881 1,390,766 1,491,433 1,529,619 676,414 72,840 749,254 780,365 49% Food & Beverage Operations 3,495,827 3,137,910 3,506,282 3,506,282 880,930 - 880,930 2,625,352 25% Total Expenditures 4,259,708 4,528,676 4,997,715 5,035,901 1,557,345 72,840 1,630,184 3,405,717 32% Expenditures by Type Personnel Salaries & Wages 334,283 473,272 513,026 513,026 229,004 - 229,004 284,022 45% Fringe Benefits 120,798 155,072 191,269 191,269 87,718 - 87,718 103,551 46% Other Personnel Costs 1,387,772 1,197,879 1,397,785 1,397,785 520,777 - 520,777 877,008 37% Total Personnel 1,842,853 1,826,223 2,102,080 2,102,080 837,498 - 837,498 1,264,581 40% Supplies 1,224,932 1,145,517 1,418,899 1,419,994 170,904 9,677 180,581 1,239,413 13% Services & Charges Professional Services 96,141 76,325 120,628 127,356 22,384 65 22,448 104,908 18% Printing & Advertising 99 2,893 - 657 277 - 277 380 42% Utilities 344,126 375,552 353,989 353,989 190,734 16,703 207,437 146,552 59% Education & Training 299 - - 1,575 1,575 - 1,575 - 100% Travel - - 1,000 1,000 - - - 1,000 0% Repairs & Maintenance 56,990 101,642 101,000 126,900 48,168 41,275 89,443 37,457 70% Interfund Allocations - 162,380 169,544 169,544 98,904 - 98,904 70,640 58% Insurance 90,112 57,019 57,047 57,047 28,877 - 28,877 28,170 51% Other Services & Charges 518,247 512,899 579,589 581,820 158,024 5,121 163,144 418,676 28% Interfund Transfers Out 85,909 268,227 93,939 93,939 - - - 93,939 0% Total Services & Charges 1,191,923 1,556,936 1,476,736 1,513,827 548,942 63,163 612,105 901,722 40% Capital - - - - - - - - - Total Expenditures 4,259,708 4,528,676 4,997,715 5,035,901 1,557,345 72,840 1,630,184 3,405,716 32% Net Surplus / (Deficit) 177,469 14,375 (57,642) (95,828) (429,089) (501,929) Beginning Cash Balance 1,354,272 1,532,952 1,537,206 Cash Adjustments 1,211 (10,121) - Ending Cash Balance 1,532,952 1,537,206 1,441,378 1,303,041 Cash Reserves Target 1,064,927 1,132,169 1,258,975 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 25% of Annual expenditures This fund accounts for the operating costs of Century Center, the City's convention center. The Century Center is a division of the Department of Venues, Parks & Arts. This fund receives Hotel/Motel Tax and collects revenue for charges for services such as facility rent, catering, parking etc. Amount may change in years going forward. Charges for Services is expected to increase over the years as new business is generated by the two new hotels that opened in downtown South Bend during 2018, along with the overall increasing economic impact. Revenue is forecasted to increase at 1% per year. In 2018, a new food & beverage management contract was signed with SMG (a company that specializes in venue management) - as a result, a portion of the staff were transferred to the City. The repair and maintenance operation is handled by the City while the venue management is handled by SMG. 69 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Century Center Capital Fund Number 671 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 2,026 12,966 10,000 10,000 1,890 1,890 8,110 19% Other Income - - - - - - - - Interfund Transfers In - 177,475 - - - - - - Total Revenue 2,026 190,441 10,000 10,000 1,890 1,890 8,110 19% Expenditures by Type Services & Charges Professional Services 4,800 66,123 - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 4,800 66,123 - - - - - - - Capital 5,216 - 20,000 1,000,000 - - - 1,000,000 0% Total Expenditures 10,016 66,123 20,000 1,000,000 - - - 1,000,000 0% Net Surplus / (Deficit)(7,989) 124,318 (10,000) (990,000) 1,890 1,890 Beginning Cash Balance 865,353 857,363 981,681 Cash Adjustments - - - Ending Cash Balance 857,363 981,681 (8,319) 983,571 Cash Reserves Target 800,000 800,000 800,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to account for capital expenditures at the Century Center. The cash is held in a separate capital bank account. This fund receives revenue from interest earned on the fund's cash balance. The Century Center Board of Managers would like to begin transferring the annual net profit from the Century Center Operations Fund (#670) into this fund. The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget. For 2020, the Century Center is requesting $1 million for capital expenditures to be paid by the Hotel/Motel Tax Board for the Bendix Theatre esports renovation. This request is subject to St Joseph County appropriation and amount may change in years going forward. $20,000 is budgeted from the Century Center's own capital funds to cover any smaller capital needs not covered by the Hotel/Motel Tax Board. Cash Reserves Target $800,000 Minimum per Board of Managers 70 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Century Center Energy Conservation Debt Svc Fund Number 672 Fund Type Debt Service Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 221,437 235,000 221,437 221,437 221,437 221,437 - 100% Interest Earnings 36 4,232 1,200 2,400 2,104 2,104 296 88% Other Income 110,049 104,511 95,720 95,720 49,487 49,487 46,233 52% Interfund Transfers In 85,909 90,752 93,939 93,939 - - 93,939 0% Total Revenue 417,430 434,495 412,296 413,496 273,028 273,028 140,468 66% Expenditures by Type Services & Charges Debt Service Principal 162,702 280,090 285,614 285,614 141,409 144,205 285,614 - 100% Debt Service Interest & Fees 143,034 135,333 125,482 125,482 63,979 61,504 125,482 - 100% Interfund Transfers Out - - - - - - - - - Total Services & Charges 305,736 415,423 411,096 411,096 205,388 205,709 411,096 - 100% Capital - - - - - - - - - Total Expenditures 305,736 415,423 411,096 411,096 205,388 205,709 411,096 - 100% Net Surplus / (Deficit)111,694 19,071 1,200 2,400 67,641 (138,068) Beginning Cash Balance 58,882 170,316 189,409 Cash Adjustments (260) 21 - Ending Cash Balance 170,316 189,409 191,809 257,288 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century Center including a new solar panel roof and other energy efficiency projects. This fund receives revenue in the following ways: a pledge of Hotel/Motel Tax revenue from St. Joseph County in the amount of $221,437 per year starting in 2018; an operating transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid. The bonds will be paid off over a 15 year period with the final payment due on May 1, 2031. Cash Reserves Target No reserve requirement 71 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name City Cemetery Trust Fund Number 730 Fund Type Special Revenue Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 509 803 120 220 183 183 37 83% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 509 803 120 220 183 183 37 83% Expenditures by Type Services & Charges Repairs & Maintenance - - - - - - - - - Other Services & Charges - - 20,000 20,000 - - - 20,000 0% Interfund Transfers Out 424,791 - - - - - - - - Total Services & Charges 424,791 - 20,000 20,000 - - - 20,000 0% Capital - - - - - - - - - Total Expenditures 424,791 - 20,000 20,000 - - - 20,000 0% Net Surplus / (Deficit)(424,282) 803 (19,880) (19,780) 183 183 Beginning Cash Balance 453,304 28,916 29,730 Cash Adjustments (107) 12 - Ending Cash Balance 28,916 29,730 9,950 29,964 Cash Reserves Target 106,198 - 5,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This trust fund is designated for expenses specifically for the City Cemetery. Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. Currently, this fund only receives revenue from interest earned on the fund's cash balance. Funds are budgeted for expenses related to maintaining the City Cemetery. Cash Reserves Target 25% of Annual expenditures 72 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Bowman Cemetery Fund Number 731 Fund Type Special Revenue Fund Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings (126) 12,623 5,791 5,791 2,883 2,883 2,908 50% Other Income 31,207 - - - - - - - Interfund Transfers In 424,791 - - - - - - - Total Revenue 455,872 12,623 5,791 5,791 2,883 2,883 2,908 50% Expenditures by Type Services & Charges Repairs & Maintenance - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures - - - - - - - - - Net Surplus / (Deficit)455,872 12,623 5,791 5,791 2,883 2,883 Beginning Cash Balance - 454,888 467,692 Cash Adjustments (984) 182 - Ending Cash Balance 454,888 467,692 473,483 471,377 Cash Reserves Target 400,000 400,000 400,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. This fund was established by Ordinance No. 10638-18, dated December 10, 2018, to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery. Currently, this fund only receives revenue from interest earned on the fund's cash balance. Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2019 since the fund was established after the 2019 budget was passed. Appropriation requests for expenditures will be made as needed. Cash Reserves Target $400,000 minimum 73 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name 2015 Parks Bond Debt Service Fund Number 757 Fund Type Debt Service Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 2,787 3,527 2,000 2,000 777 777 1,223 39% Other Income - - - - - - - - Interfund Transfers In 347,259 409,270 377,756 377,756 222,229 222,229 155,527 59% Total Revenue 350,045 412,797 379,756 379,756 223,006 223,006 156,750 59% Expenditures by Type Services & Charges Debt Service Principal 210,000 220,000 225,000 225,000 110,000 - 110,000 115,000 49% Debt Service Interest & Fees 169,106 162,731 157,131 157,131 78,891 - 78,891 78,240 50% Interfund Transfers Out - - - - - - - - - Total Services & Charges 379,106 382,731 382,131 382,131 188,891 - 188,891 193,240 49% Capital - - - - - - - - - Total Expenditures 379,106 382,731 382,131 382,131 188,891 - 188,891 193,240 49% Net Surplus / (Deficit) (29,061) 30,066 (2,375) (2,375) 34,116 34,116 Beginning Cash Balance 557,768 560,431 590,497 Cash Adjustments 31,723 - - Ending Cash Balance 560,431 590,497 588,122 624,612 Cash Reserves Target 560,431 590,497 588,122 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000. The debt service reserve will be used towards the last debt service payment. The accounting records are maintained in trustee bank accounts. The Economic Development Income Tax (EDIT) Fund (#408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (debt schedule #141) with the first payment made on February 1, 2016 and the final payment due on August 1, 2035. Capital expenditures of this bond were tracked in the 2015 Parks Bond Capital Fund (#751). The capital proceeds were fully expended in 2019. Cash Reserves Target 100% cash reserves per bond covenants 74 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Police State Seizures Fund Number 216 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 36,737 5,018 30,000 30,000 - - 30,000 0% Interest Earnings 3,692 6,364 2,281 2,263 1,360 1,360 903 60% Other Income 300 310 - 18 18 18 - 100% Interfund Transfers In - - - - - - - - Total Revenue 40,730 11,691 32,281 32,281 1,378 1,378 30,903 4% Expenditures by Type Services & Charges Education & Training - - 20,000 20,000 - - - 20,000 0% Other Services & Charges 7,856 - 12,000 12,000 - - - 12,000 0% Interfund Transfers Out - - - - - - - - - Total Services & Charges 7,856 - 32,000 32,000 - - - 32,000 0% Capital - - 45,000 76,753 31,753 - 31,753 45,000 41% Total Expenditures 7,856 - 77,000 108,753 31,753 - 31,753 77,000 29% Net Surplus / (Deficit)32,873 11,691 (44,719) (76,472) (30,375) (30,375) Beginning Cash Balance 194,467 226,550 238,323 Cash Adjustments (790) 81 - Ending Cash Balance 226,550 238,323 161,851 208,357 Cash Reserves Target 1,964 - 27,188 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property. This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are budgeted for law enforcement training and various Police Department expenses. Cash Reserves Target 25% of Annual expenditures 75 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Police Curfew Violations Fund Number 218 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Fines, Forfeitures, and Fees 138 75 200 480 200 200 280 42% Interest Earnings 232 359 147 147 80 80 67 55% Donations 750 - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 1,120 434 347 627 280 280 347 45% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges 854 623 1,000 1,000 - - - 1,000 0% Interfund Transfers Out - - - - - - - - - Total Services & Charges 854 623 1,000 1,000 - - - 1,000 0% Capital - - - - - - - - - Total Expenditures 854 623 1,000 1,000 - - - 1,000 0% Net Surplus / (Deficit)266 (190) (653) (373) 280 280 Beginning Cash Balance 12,860 13,077 12,894 Cash Adjustments (48) 6 - Ending Cash Balance 13,077 12,894 12,521 13,196 Cash Reserves Target 214 156 250 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew violations. This fund receives monies from Juvenile Positive Assistance and from the curfew ordinance violation fines. This fund also receives revenue from interest earned on the fund's cash balance. In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve. Cash Reserves Target 25% of Annual expenditures 76 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Law Enforcement Continuing Education Fund Number 220 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 124,980 135,148 120,000 120,000 79,146 79,146 40,854 66% Fines, Forfeitures, and Fees 78,353 103,233 111,000 114,900 52,658 52,658 62,242 46% Interest Earnings 9,917 11,017 2,121 4,121 2,639 2,639 1,482 64% Donations 525 - 1,000 - - - - - Other Income 17,621 12,238 21,000 16,100 11,056 11,056 5,044 69% Interfund Transfers In - 26,423 - - - - - - Total Revenue 231,395 288,059 255,121 255,121 145,499 145,499 109,622 57% Expenditures by Type Supplies 173,990 168,527 160,500 201,727 44,043 1,137 45,180 156,547 22% Services & Charges Professional Services - - - - 236 - 236 (236) - Education & Training 77,133 64,459 80,000 86,050 38,817 27,404 66,222 19,828 77% Travel 40,706 41,704 50,000 50,000 9,872 6,068 15,940 34,060 32% Other Services & Charges 65,622 37,480 55,000 57,600 13,452 - 13,452 44,149 23% Interfund Transfers Out - - - - - - - - - Total Services & Charges 183,461 143,643 185,000 193,650 62,377 33,472 95,849 97,801 49% Capital - - - - - - - - - Total Expenditures 357,452 312,170 345,500 395,377 106,420 34,609 141,029 254,348 36% Net Surplus / (Deficit) (126,057) (24,110) (90,379) (140,256) 39,079 4,470 Beginning Cash Balance 573,049 445,146 421,276 Cash Adjustments (1,846) 240 - Ending Cash Balance 445,146 421,276 281,020 461,077 Cash Reserves Target 89,363 78,042 98,844 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to fund the continuing education for the officers of the South Bend Police Department. This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. In recent years, the Police Department has been spending down the cash balance in this fund as they attend various trainings and purchase new equipment. This fund's revenues will not be able to support current spending levels. In the future, the Police Department may look for other budget sources to fund education and training, such as paying for it out of the Police Department's budget in the General Fund (#101). Cash Reserves Target 25% of Annual expenditures 77 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Public Safety LOIT Fund Number 249 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 8,487,336 9,205,130 8,766,330 9,703,297 6,050,660 6,050,660 3,652,638 62% Interest Earnings 22,175 78,327 10,000 30,000 22,652 22,652 7,348 76% Total Revenue 8,509,511 9,283,457 8,776,330 9,733,297 6,073,311 6,073,311 3,659,986 62% Expenditures by Department Police Department 4,265,266 4,114,929 4,619,658 4,619,658 2,601,114 - 2,601,114 2,018,544 56% Fire Department 3,273,458 3,867,331 4,330,887 4,330,887 2,435,123 - 2,435,123 1,895,764 56% Total Expenditures 7,538,724 7,982,259 8,950,545 8,950,545 5,036,237 - 5,036,237 3,914,308 56% Expenditures by Type Personnel Salaries & Wages 5,514,445 6,114,800 6,623,926 6,623,926 3,717,525 - 3,717,525 2,906,401 56% Fringe Benefits 2,024,279 1,867,459 2,326,619 2,326,619 1,318,712 - 1,318,712 1,007,907 57% Total Personnel 7,538,724 7,982,259 8,950,545 8,950,545 5,036,237 - 5,036,237 3,914,308 56% Total Expenditures 7,538,724 7,982,259 8,950,545 8,950,545 5,036,237 - 5,036,237 3,914,308 56% Net Surplus / (Deficit) 970,787 1,301,198 (174,215) 782,752 1,037,075 1,037,075 Beginning Cash Balance 988,905 1,953,942 3,253,787 Cash Adjustments (5,750) (1,353) - Ending Cash Balance 1,953,942 3,253,787 4,036,539 4,296,440 Cash Reserves Target 603,098 638,581 716,044 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. This fund can only be used to pay for Public Safety personnel. The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes. Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year. In 2020, one first class patrolman and one first class firefighter will be transferred from the General Fund (#101), bringing the total number of positions to 46 police officers and 46 firefighters. Cash Reserves Target 8% of Annual expenditures - one month reserve 78 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Police Take Home Vehicle Fund Number 278 Fund Type Internal Service Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 3,507 5,333 5,720 5,720 2,680 2,680 3,040 47% Interest Earnings 13,423 20,608 8,432 8,432 4,271 4,271 4,161 51% Interfund Transfers In - - - - - - - - Total Revenue 16,930 25,941 14,152 14,152 6,951 6,951 7,201 49% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges 18,198 50,000 50,000 50,000 6,635 - 6,635 43,366 13% Interfund Transfers Out - - - 49,087 49,087 - 49,087 - 100% Total Services & Charges 18,198 50,000 50,000 99,087 55,722 - 55,722 43,366 56% Capital - - - - - - - - - Total Expenditures 18,198 50,000 50,000 99,087 55,722 - 55,722 43,366 56% Net Surplus / (Deficit) (1,268) (24,059) (35,848) (84,935) (48,771) (48,771) Beginning Cash Balance 752,925 748,876 725,194 Cash Adjustments (2,780) 376 - Ending Cash Balance 748,876 725,194 640,259 677,666 Cash Reserves Target 750,000 750,000 750,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund pays for police vehicle off duty accident claims. This fund charges police officers for liability insurance for take home police vehicles. Deductions from officers are made in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance. As the fund's cash balance dips below the reserve requirement set by the FOP, the City anticipate the deduction will be increased. Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created. Cash Reserves Target Set dollar amount of $750,000 79 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Police Block Grants Fund Number 280 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 70 111 51 51 25 25 26 50% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 70 111 51 51 25 25 26 50% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures - - - - - - - - - Net Surplus / (Deficit)70 111 51 51 25 25 Beginning Cash Balance 3,927 3,983 4,095 Cash Adjustments (15) 2 - Ending Cash Balance 3,983 4,095 4,146 4,127 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund has been used to account for certain Police grants. Currently, this fund only receives revenue from interest earned on the fund's cash balance. Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 80 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Fire Department Capital Fund Number 287 Fund Type Capital Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - 75,000 75,000 - - 75,000 0% Charges for Services 1,616,582 - 1,801,814 1,873,250 1,005,437 1,005,437 867,813 54% Interest Earnings 79,982 79,926 8,303 8,303 6,360 6,360 1,943 77% Other Income 3,515 25,437 - 43 43 43 1 99% Interfund Transfers In 27,741 545,695 - - - - - - Total Revenue 1,727,820 651,058 1,885,117 1,956,596 1,011,839 1,011,839 944,757 52% Expenditures by Type Supplies 39,950 18,800 - - - - - - - Services & Charges Professional Services 25,402 - - - - - - - - Debt Service Principal 286,561 434,910 698,185 698,185 111,827 213,378 325,206 372,979 47% Debt Service Interest & Fees 29,819 43,560 70,888 70,888 17,202 14,638 31,840 39,048 45% Interfund Transfers Out 625,939 726,206 743,936 743,936 746,231 - 746,231 (2,295) 100% Total Services & Charges 967,721 1,204,676 1,513,009 1,513,009 875,261 228,017 1,103,277 409,732 73% Capital 919,235 1,570,388 410,000 2,122,926 1,493,630 474,280 1,967,910 155,016 93% Total Expenditures 1,926,906 2,793,864 1,923,009 3,635,935 2,368,890 702,296 3,071,187 564,748 84% Net Surplus / (Deficit) (199,086) (2,142,806) (37,892) (1,679,339) (1,357,051) (2,059,347) Beginning Cash Balance 4,314,122 4,099,519 1,962,214 Cash Adjustments (15,517) 5,501 - Ending Cash Balance 4,099,519 1,962,214 282,875 613,886 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2015 to track capital expenditures of the South Bend Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction projects. This fund received revenue from Medicaid settlements prior to 2019. In 2020, the interfund transfer from the EMS Operating Fund (#288) will be replaced by payments from St Joseph County for the City providing EMS services. Revenue received from various grants for equipment or other capital is deposited here. This fund also receives revenue from interest earned on the fund's cash balance. Capital spending includes Fire Department fleet needs as well as updates and repair & maintenance to Fire Department facilities. To keep the fleet within a serviceable life span, generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department also uses this fund to replace necessary equipment such as self contained briefing apparatus (SCBA), cardiac monitors, and turnout gear. In recent years, the City has begun purchasing equipment through five year capital leases. The budgeted expenditures for debt service principal and interest have increased as the capital expenditures for vehicles and equipment has gone down. Interfund Transfers Out includes transfers to debt service funds for principal and interest payments on two different bonds: 2013 EMS/Fire Station/Tower Bonds (final payment 2/1/33, debt schedule #116) and 2018 General Obligation Bonds-Fire Station #9 (final payment 1/15/38, debt schedule #168). Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 81 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Emergency Medical Services Operating Fund Number 288 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits 24,659 23,943 - - - - - - Charges for Services 6,217,287 5,661,421 - - - - - - Fines, Forfeitures, and Fees 225 1,275 - - - - - - Interest Earnings 48,596 59,267 - 10,317 10,316 10,316 1 100% Donations 200 - - - - - - - Other Income 21,159 2,993 - 797 797 797 - 100% Interfund Transfers In - 988,936 - - - - - - Total Revenue 6,312,126 6,737,835 - 11,114 11,113 11,113 1 100% Expenditures by Type Personnel Salaries & Wages 3,712,912 3,956,680 - - - - - - - Fringe Benefits 1,369,042 1,213,698 - - - - - - - Total Personnel 5,081,953 5,170,378 - - - - - - - Supplies 341,657 351,249 - 1,468 1,468 - 1,468 - 100% Services & Charges Professional Services 157,713 71,285 - 1,293 1,292 - 1,292 1 100% Utilities 18,800 8,758 - - - - - - - Education & Training 44,560 19,688 - 4,778 4,778 - 4,778 - 100% Repairs & Maintenance 127,347 93,053 - 44,889 42,719 2,170 44,888 1 100% Interfund Allocations 220,456 261,156 - - - - - - - Other Services & Charges 181,063 222,012 - 54,947 54,946 - 54,946 1 100% Interfund Transfers Out - - 1,771,992 1,716,684 - - - 1,716,684 0% Total Services & Charges 749,939 675,953 1,771,992 1,822,591 103,734 2,170 105,904 1,716,687 6% Capital 19,811 35,359 - - - - - - - Total Expenditures 6,193,361 6,232,938 1,771,992 1,824,059 105,202 2,170 107,372 1,716,687 6% Net Surplus / (Deficit) 118,765 504,897 (1,771,992) (1,812,945) (94,089) (96,259) Beginning Cash Balance 1,829,976 1,956,568 2,520,160 Cash Adjustments 7,828 58,695 - Ending Cash Balance 1,956,568 2,520,160 707,215 2,334,586 Cash Reserves Target 1,548,340 1,558,234 456,015 Fund Purpose: This fund accounted for the expenditures of the Emergency Medical Services (EMS) program. This Fund captured personnel and operating expenses primarily for Emergency Medical Services division and reflected a portion of the cost associated with operating ambulances. Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities will be moved to the General Fund (#101). Moving EMS revenue and expenditures into the General Fund will simplify accounting. This includes 47 firefighters and 4 EMS billing personnel. Keeping firefighter EMS personnel in a separate budget proved impractical due to frequently changing assignments. EMS expenditures related to billing will be accounted for in separate division in the General Fund. Cash Reserves Target 25% of Annual expenditures 82 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name HAZMAT Fund Number 289 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services - 9,350 10,000 10,000 - - 10,000 0% Interest Earnings 451 709 238 238 172 172 66 72% Other Income - 12 - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 451 10,071 10,238 10,238 172 172 10,066 2% Expenditures by Type Supplies 8,834 1,457 10,000 10,000 - 2,404 2,404 7,596 24% Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures 8,834 1,457 10,000 10,000 - 2,404 2,404 7,596 24% Net Surplus / (Deficit)(8,383) 8,614 238 238 172 (2,232) Beginning Cash Balance 27,506 19,039 27,647 Cash Adjustments (84) (6) - Ending Cash Balance 19,039 27,647 27,885 27,866 Cash Reserves Target 2,209 364 2,500 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials Response. This typically happens once or twice a year. There are no budgeted positions in this fund, responses are made by firefighters of the South Bend Fire Department. Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance. In recent years, this fund has been used to purchase supplies for the HAZMAT response team. No major expenditures are planned. Cash Reserves Target 25% of Annual expenditures 83 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Indiana River Rescue Fund Number 291 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 100,590 111,870 90,000 90,000 52,000 52,000 38,000 58% Interest Earnings 2,726 6,998 2,317 2,317 2,106 2,106 211 91% Donations - 24,945 - - - - - - Other Income 5,152 - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 108,468 143,813 92,317 92,317 54,106 54,106 38,211 59% Expenditures by Type Personnel Salaries & Wages 3,000 462 3,000 3,000 - - - 3,000 0% Fringe Benefits - - 2,500 2,500 - - - 2,500 0% Total Personnel 3,000 462 5,500 5,500 - - - 5,500 0% Supplies 13,277 10,913 18,500 21,282 14,029 2,326 16,356 4,926 77% Services & Charges Professional Services - - - - - - - - - Printing & Advertising - 890 1,300 1,300 - - - 1,300 0% Education & Training 2,054 10,855 9,000 9,000 425 - 425 8,575 5% Travel 9,845 942 15,000 15,000 - - - 15,000 0% Repairs & Maintenance 21,764 7,520 43,000 43,000 - - - 43,000 0% Other Services & Charges 600 - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 34,264 20,206 68,300 68,300 425 - 425 67,875 1% Capital - - - - - - - - - Total Expenditures 50,541 31,581 92,300 95,082 14,454 2,326 16,781 78,301 18% Net Surplus / (Deficit) 57,927 112,232 17 (2,765) 39,652 37,326 Beginning Cash Balance 123,859 181,204 293,325 Cash Adjustments (583) (111) - Ending Cash Balance 181,204 293,325 290,560 333,480 Cash Reserves Target 12,635 7,895 23,771 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically 2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and it's unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of our teaching sites have actual accident histories. This fund collects tuition fees for students attending the Indiana River Rescue School. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned. Cash Reserves Target 25% of Annual expenditures 84 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Police Grants Fund Number 292 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue - - - - - - - - Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges 21,735 - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 21,735 - - - - - - - - Capital - - - - - - - - - Total Expenditures 21,735 - - - - - - - - Net Surplus / (Deficit)(21,735) - - - - - Beginning Cash Balance 48,451 26,716 26,716 Cash Adjustments - - - Ending Cash Balance 26,716 26,716 26,716 26,716 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund #295. There isn't a source of revenue at this time. Per the grant restrictions, no interest is earned on the cash balance in this fund. There are no planned expenditures at this time. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 85 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Regional Police Academy Fund Number 294 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 21,192 23,525 20,000 20,000 9,250 9,250 10,750 46% Interest Earnings 1,711 3,069 1,240 1,240 787 787 453 63% Other Income - 175 - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 22,903 26,769 21,240 21,240 10,037 10,037 11,203 47% Expenditures by Type Supplies 190 - 1,500 1,500 214 - 214 1,286 14% Services & Charges Professional Services - - - - - - - - - Education & Training 6,150 157 10,000 10,000 - - - 10,000 0% Travel - - 1,500 1,500 - - - 1,500 0% Other Services & Charges 5,249 6,579 9,500 9,500 2,843 - 2,843 6,657 30% Interfund Transfers Out - - - - - - - - - Total Services & Charges 11,399 6,737 21,000 21,000 2,843 - 2,843 18,157 14% Capital - - - - - - - - - Total Expenditures 11,589 6,737 22,500 22,500 3,057 - 3,057 19,443 14% Net Surplus / (Deficit) 11,314 20,032 (1,260) (1,260) 6,980 6,980 Beginning Cash Balance 87,473 98,440 118,481 Cash Adjustments (348) 10 - Ending Cash Balance 98,440 118,481 117,221 125,664 Cash Reserves Target 2,897 1,684 5,625 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance. There are no major expenditures planned for this fund. Cash Reserves Target 25% of Annual expenditures 86 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name COPS MORE Grant Fund Number 295 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 101,310 56,495 - 364,946 180,998 180,998 183,948 50% Fines, Forfeitures, and Fees 12,766 9,219 10,000 10,000 4,229 4,229 5,771 42% Interest Earnings 2,278 4,724 1,265 1,265 388 388 877 31% Donations - 5,098 - - - - - - Other Income 14,012 1,949 20,000 20,260 260 260 20,000 1% Interfund Transfers In - - - - - - - - Total Revenue 130,367 77,485 31,265 396,471 185,876 185,876 210,596 47% Expenditures by Type Supplies 19,215 65,306 47,000 185,020 86,905 - 86,905 98,115 47% Services & Charges Professional Services - - - 48,560 - - - 48,560 0% Education & Training - 300 - - - - - - - Travel - - - 28,812 - 20,906 20,906 7,906 73% Other Services & Charges 43,835 44,622 45,000 45,000 12,017 6,408 18,425 26,575 41% Interfund Transfers Out - - - - - - - - - Total Services & Charges 43,835 44,922 45,000 122,372 12,017 27,314 39,331 83,041 32% Capital - - - 215,909 138,812 76,425 215,238 671 100% Total Expenditures 63,050 110,228 92,000 523,301 237,734 103,739 341,473 181,827 65% Net Surplus / (Deficit) 67,316 (32,743) (60,735) (126,830) (51,858) (155,597) Beginning Cash Balance 135,365 202,035 169,439 Cash Adjustments (646) 146 - Ending Cash Balance 202,035 169,439 42,609 117,872 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track Federal Grants received for specific purposes outlined in each grant. In recent years, this fund has also been used to track donations and their associated expenditures. This fund recives revenue from various Federal and State Grants. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE) program. The cash balance results from funds received from the grants along with impound towing fees. In recent years, this fund has been used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to value peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. The PAL program is being expanded in 2020, with more funding budgeted in the Police Department's budget in the General Fund (#101). 2019 Capital - $80,000 for 3D crime scene equipment. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 87 City of South Bend, Indiana Monthly Financial Report March 31, 2020 Fund Name Police Federal Drug Enforcement Fund Number 299 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 6,201 - 5,000 5,000 - - 5,000 0% Interest Earnings 2,654 3,131 1,366 1,366 632 632 734 46% Other Income 36,436 - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 45,291 3,131 6,366 6,366 632 632 5,734 10% Expenditures by Type Supplies - - 6,000 6,000 - - - 6,000 0% Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital 22,100 43,499 45,000 45,000 31,000 - 31,000 14,000 69% Total Expenditures 22,100 43,499 51,000 51,000 31,000 - 31,000 20,000 61% Net Surplus / (Deficit) 23,191 (40,368) (44,634) (44,634) (30,368) (30,368) Beginning Cash Balance 130,729 153,920 113,552 Cash Adjustments - - - Ending Cash Balance 153,920 113,552 68,918 114,184 Cash Reserves Target 5,525 10,875 12,750 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to receive the Police Department's share of money acquired in Federal drug enforcement activity. Expenditures are to be used to fund drug enforcement and training. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the Fed for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training. Cash Reserves Target 25% of Annual expenditures 88 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name 2018 Fire Station #9 Bond Debt Service Fund Number 350 Fund Type Debt Service Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interfund Transfers In 120,663 321,706 341,231 341,231 341,231 341,231 - 100% Total Revenue 120,663 321,706 341,231 341,231 341,231 341,231 - 100% Expenditures by Type Services & Charges Debt Service Principal 75,000 170,000 195,000 195,000 195,000 - 195,000 - 100% Debt Service Interest & Fees 45,663 151,706 146,231 146,231 146,231 - 146,231 - 100% Total Services & Charges 120,663 321,706 341,231 341,231 341,231 - 341,231 - 100% Total Expenditures 120,663 321,706 341,231 341,231 341,231 - 341,231 - 100% Net Surplus / (Deficit)- - - - - - Beginning Cash Balance - - - Cash Adjustments - - - Ending Cash Balance - - - - Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the General Obligation Bonds, Series 2018 (debt schedule #168). The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. This fund receives interfund transfers from the Fire Department Capital Fund (#287) in the amount of the debt service payments. Debt service payments are due on January 15 and July 15. The final bond payment is due 1/15/38. Cash Reserves Target No reserve requirement 89 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name 2018 Fire Station #9 Bond Capital Fund Number 451 Fund Type Capital Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 55,108 42,008 3,854 3,854 2,183 2,183 1,671 57% Debt Proceeds 5,082,316 - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 5,137,424 42,008 3,854 3,854 2,183 2,183 1,671 57% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Debt Service Interest & Fees 215,133 - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 215,133 - - - - - - - - Capital 1,420,290 3,143,446 - 89,311 89,311 - 89,311 - 100% Total Expenditures 1,635,423 3,143,446 - 89,311 89,311 - 89,311 - 100% Net Surplus / (Deficit)3,502,001 (3,101,438) 3,854 (85,457) (87,128) (87,128) Beginning Cash Balance - 3,494,445 399,877 Cash Adjustments (7,556) 6,871 - Ending Cash Balance 3,494,445 399,877 314,420 313,435 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders will be recorded in the 2018 Fire Station #9 Bond Debt Service Fund (#350). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a). The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects. Construction of Fire Station 9 was completed in 2019. The new station was constructed at the corner of Mishawaka Avenue and 21st Street and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. The remaining bond capital proceeds will be used to construct an additional classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero 90 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Fire Pension Fund Number 701 Fund Type Pension Trust Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 4,475,669 4,466,993 4,900,000 4,900,000 2,163,517 2,163,517 2,736,483 44% Interest Earnings 7,439 8,670 6,502 6,502 788 788 5,714 12% Other Income 9,010 - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 4,492,118 4,475,663 4,906,502 4,906,502 2,164,305 2,164,305 2,742,197 44% Expenditures by Type Personnel Salaries & Wages 4,636,193 4,449,225 4,791,361 4,791,361 2,486,242 - 2,486,242 2,305,119 52% Fringe Benefits - - - - - - - - - Total Personnel 4,636,193 4,449,225 4,791,361 4,791,361 2,486,242 - 2,486,242 2,305,119 52% Supplies 67 - 100 100 - - - 100 0% Services & Charges Professional Services 3,202 4,000 6,100 6,100 3,500 - 3,500 2,600 57% Travel - - 350 350 - - - 350 0% Other Services & Charges 919 1,126 1,400 1,400 513 - 513 887 37% Interfund Transfers Out - - - - - - - - - Total Services & Charges 4,121 5,126 7,850 7,850 4,013 - 4,013 3,837 51% Total Expenditures 4,640,381 4,454,351 4,799,311 4,799,311 2,490,254 - 2,490,254 2,309,056 52% Net Surplus / (Deficit)(148,263) 21,312 107,191 107,191 (325,949) (325,949) Beginning Cash Balance 464,746 315,085 336,501 Cash Adjustments (1,398) 104 - Ending Cash Balance 315,085 336,501 443,692 11,197 Cash Reserves Target 464,038 445,435 479,931 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for the pension payments to retired firefighters or surviving spouses and for death benefits paid out. For the year 2020, there are no scheduled DROP (deferred retirement option plan) payments. Cash Reserves Target 10% of Annual expenditures 91 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Police Pension Fund Number 702 Fund Type Pension Trust Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 6,223,858 6,111,782 6,347,700 6,117,752 3,060,626 3,060,626 3,057,126 50% Interest Earnings 14,743 17,014 12,428 12,428 1,175 1,175 11,253 9% Other Income 4,124 2,890 8,000 8,000 6,284 6,284 1,716 79% Interfund Transfers In - - - - - - - - Total Revenue 6,242,725 6,131,686 6,368,128 6,138,180 3,068,085 3,068,085 3,070,095 50% Expenditures by Type Personnel Salaries & Wages 6,175,699 6,374,654 6,229,288 6,229,288 3,692,774 - 3,692,774 2,536,514 59% Fringe Benefits 261 - 3,717 3,717 - - - 3,717 0% Total Personnel 6,175,960 6,374,654 6,233,005 6,233,005 3,692,774 - 3,692,774 2,540,231 59% Supplies - - - - - - - - - Services & Charges Professional Services 3,200 4,000 6,500 6,500 3,500 - 3,500 3,000 54% Travel - - 500 500 - - - 500 0% Other Services & Charges 979 1,271 1,400 1,400 755 34 790 610 56% Interfund Transfers Out - - - - - - - - - Total Services & Charges 4,179 5,271 8,400 8,400 4,255 34 4,290 4,110 51% Total Expenditures 6,180,140 6,379,925 6,241,405 6,241,405 3,697,029 34 3,697,064 2,544,341 59% Net Surplus / (Deficit) 62,585 (248,240) 126,723 (103,225) (628,945) (628,979) Beginning Cash Balance 886,366 945,540 698,148 Cash Adjustments (3,411) 848 - Ending Cash Balance 945,540 698,148 594,923 70,491 Cash Reserves Target 618,014 637,993 624,141 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for the pension payments to retired officers or surviving spouses and for death benefits paid out. After 2020, there will be no 1977 convertees. Cash Reserves Target 10% of Annual expenditures 92 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Police K-9 Unit Fund Number 705 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 51 65 4 22 15 15 7 67% Donations - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 51 65 4 22 15 15 7 67% Expenditures by Type Supplies - - - - - - - - - Services & Charges Professional Services - - - - - - - - - Other Services & Charges 601 - 2,020 2,020 - - - 2,020 0% Interfund Transfers Out - - - - - - - - - Total Services & Charges 601 - 2,020 2,020 - - - 2,020 0% Capital - - - - - - - - - Total Expenditures 601 - 2,020 2,020 - - - 2,020 0% Net Surplus / (Deficit)(550) 65 (2,016) (1,998) 15 15 Beginning Cash Balance 2,889 2,330 2,395 Cash Adjustments (9) 1 - Ending Cash Balance 2,330 2,395 397 2,414 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to account for donations for the Police K-9 unit and track expenditures of those funds. This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance. The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing. Cash Reserves Target No reserve requirement 93 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Studebaker-Oliver Revitalizing Grants Fund Number 209 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 28,198 - - - - - - - Interest Earnings 16,217 24,778 20,000 20,000 5,053 5,053 14,947 25% Other Income 100,000 100,000 100,000 100,000 - - 100,000 0% Interfund Transfers In - - - - - - - - Total Revenue 144,415 124,778 120,000 120,000 5,053 5,053 114,947 4% Expenditures by Type Services & Charges Professional Services 93,868 149,969 25,000 873,464 214,234 634,920 849,153 24,311 97% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 93,868 149,969 25,000 873,464 214,234 634,920 849,153 24,311 97% Capital - - - - - - - - - Total Expenditures 93,868 149,969 25,000 873,464 214,234 634,920 849,153 24,311 97% Net Surplus / (Deficit) 50,547 (25,191) 95,000 (753,464) (209,180) (844,100) Beginning Cash Balance 876,414 954,136 929,415 Cash Adjustments 27,174 470 - Ending Cash Balance 954,136 929,415 175,951 728,954 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Past grant activity includes: - Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas. - Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process. - Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community involvement activities. It is unclear whether additional grants will be available after 2017. Other income is derived from repayment from the River West TIF Fund (#324), with the last payment due in 2020. Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 94 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Economic Development State Grants Fund Number 210 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 2,375 - - 555,695 - - 555,695 0% Interest Earnings 6,784 2,878 3,000 3,000 610 610 2,390 20% Other Income 54,008 72,010 72,011 72,011 36,005 36,005 36,006 50% Interfund Transfers In - - - - - - - - Total Revenue 63,167 74,888 75,011 630,706 36,616 36,616 594,091 6% Expenditures by Type Services & Charges Professional Services - 53,699 - 142,758 31,243 32,220 63,463 79,295 44% Repairs & Maintenance - - - 400,000 - - - 400,000 0% Debt Service Principal 65,591 67,581 69,632 69,632 34,556 35,076 69,632 - 100% Debt Service Interest & Fees 6,419 4,429 2,379 2,379 1,449 929 2,379 - 100% Grants & Subsidies - - - 65,000 - - - 65,000 0% Other Services & Charges 55,662 - - 11,400 - - - 11,400 0% Interfund Transfers Out - 230,000 - - - - - - - Total Services & Charges 127,672 355,710 72,011 691,169 67,248 68,225 135,474 555,695 20% Capital - - - - - - - - - Total Expenditures 127,672 355,710 72,011 691,169 67,248 68,225 135,474 555,695 20% Net Surplus / (Deficit) (64,506) (280,822) 3,000 (60,463) (30,633) (98,858) Beginning Cash Balance 410,752 344,987 64,775 Cash Adjustments (1,259) 610 - Ending Cash Balance 344,987 64,775 4,312 34,158 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana. This fund receives grant monies and revenue from interest earned on the fund's cash balance. Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program with final payment due in 2021. - Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 95 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Department of Community Investment (DCI) Fund Number 211 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 270,192 434,000 464,500 473,900 9,400 9,400 464,500 2% Charges for Services 338,582 212,079 249,070 249,070 139,469 139,469 109,601 56% Fines, Forfeitures, and Fees - - 40,000 34,900 25,600 25,600 9,300 73% Interest Earnings 14,158 17,680 15,000 15,000 5,028 5,028 9,972 34% Other Income 4,256 4,123 - 1,190 1,189 1,189 1 100% Interfund Allocation Reimb - - 174,531 174,531 101,811 101,811 72,720 58% Interfund Transfers In 1,866,020 2,350,633 2,288,899 2,288,899 1,335,189 1,335,189 953,710 58% Total Revenue 2,493,209 3,018,515 3,232,000 3,237,490 1,617,686 1,617,686 1,619,804 50% Expenditures by Type Personnel Salaries & Wages 1,464,757 1,493,197 1,788,354 1,778,354 875,018 - 875,018 903,336 49% Fringe Benefits 630,626 528,540 665,776 665,776 330,217 - 330,217 335,559 50% Total Personnel 2,095,383 2,021,736 2,454,130 2,444,130 1,205,235 - 1,205,235 1,238,895 49% Supplies 19,501 18,276 25,792 28,054 9,907 825 10,732 17,322 38% Services & Charges Professional Services 319,616 157,623 296,100 434,679 107,861 186,577 294,438 140,241 68% Printing & Advertising 10,940 13,604 24,707 24,773 4,274 2,021 6,295 18,478 25% Education & Training 8,889 9,835 23,900 23,900 1,119 - 1,119 22,781 5% Travel 17,302 24,271 28,000 29,524 4,502 - 4,502 25,022 15% Repairs & Maintenance 1,989 9,911 2,600 101,951 11,393 43,579 54,972 46,979 54% Interfund Allocations 390,538 464,363 357,941 357,941 208,801 - 208,801 149,140 58% Other Services & Charges 10,694 16,116 18,830 20,726 8,280 301 8,581 12,145 41% Interfund Transfers Out - - - 35,000 35,000 - 35,000 - 100% Total Services & Charges 759,969 695,723 752,078 1,028,494 381,231 232,477 613,708 414,786 60% Capital - - - - - - - - - Total Expenditures 2,874,853 2,735,735 3,232,000 3,500,678 1,596,373 233,303 1,829,676 1,671,003 52% Net Surplus / (Deficit) (381,644) 282,780 - (263,188) 21,313 (211,990) Beginning Cash Balance 1,114,625 729,684 1,012,307 Cash Adjustments (3,297) (158) - Ending Cash Balance 729,684 1,012,307 749,119 1,046,353 Cash Reserves Target 287,485 273,574 350,068 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the activities of the Department of Community Investment. DCI's mission is to spur investment in a stronger South Bend by doing the following: - Attracting & retaining growing businesses - Connecting residents to economic opportunities - Planning for vibrant neighborhoods This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund (#408). Transfers are made on a quarterly basis. This fund also receives revenue from federal grants, transfer from the Building Department (Fund #600), and staff contracts. In 2019, four (4) new positions were added: Engagement Specialist, Zoning Manager, Zoning Specialist, and an Administrative Assistant. The new staff members allow the Department of Community Investment to increase its engagement and outreach into neighborhoods and bring the Planning Commission in-house instead of going through St. Joseph County's Area Plan Commission. In 2020, a part-time position will be added to help promote greater regulatory compliance for HPC and new City zoning responsibilities. Additional capacity can be used to support Business Licensing to reduce the work load of a Code Inspector. Cash Reserves Target 10% of Annual expenditures 96 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Dept of Community Investment Grants Fund Number 212 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 3,542,536 2,030,043 2,711,000 7,093,322 875,940 875,940 6,217,382 12% Fines, Forfeitures, and Fees 110 30 - 81 81 81 - 100% Other Income 203,444 483,931 203,000 217,888 103,369 103,369 114,519 47% Interfund Transfers In - - - - - - - - Total Revenue 3,746,089 2,514,004 2,914,000 7,311,291 979,390 979,390 6,331,901 13% Expenditures by Type Services & Charges Professional Services - - - 600,000 10,955 192,834 203,788 396,212 34% Grants & Subsidies 3,848,101 2,555,898 2,911,000 6,964,954 986,842 3,301,572 4,288,413 2,676,541 62% Interfund Transfers Out - - - - - - - - - Total Services & Charges 3,848,101 2,555,898 2,911,000 7,564,954 997,797 3,494,405 4,492,202 3,072,753 59% Capital - - - - - - - - - Total Expenditures 3,848,101 2,555,898 2,911,000 7,564,954 997,797 3,494,405 4,492,202 3,072,753 59% Net Surplus / (Deficit) (102,012) (41,893) 3,000 (253,663) (18,406) (3,512,811) Beginning Cash Balance 450,607 347,782 305,248 Cash Adjustments (813) (641) - Ending Cash Balance 347,782 305,248 51,585 290,827 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources, Expenditures, and Significant Changes/Variances: There are no significant changes. This fund accounts for various grants including: Community Development Block Grant (CDBG) - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight. Emergency Solutions Grant (ESG) - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and for the administration of the grant. Neighborhood Stabilization Project (NSP) - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the mortgage foreclosure crisis in the nation. HUD provides money to local governments (cities and counties), nonprofits, and all 50 states. Generally, the money must be used to buy, fix up, and resell foreclosed and abandoned homes. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed 120 percent of area median income. Activities may not qualify under NSP using the "prevent or eliminate slums and blight" or "address urgent community development needs" objectives. Shelter Plus Care Program (S+C) - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 97 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Urban Development Action Grant Fund Number 410 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 6,344 844 500 500 267 267 233 53% Other Income 37,508 84,104 30,000 30,000 15,636 15,636 14,364 52% Interfund Transfers In - - - - - - - - Total Revenue 43,852 84,948 30,500 30,500 15,903 15,903 14,597 52% Expenditures by Type Services & Charges Debt Service Principal 486,081 60,000 40,000 40,000 30,000 - 30,000 10,000 75% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 486,081 60,000 40,000 40,000 30,000 - 30,000 10,000 75% Capital - - - - - - - - - Total Expenditures 486,081 60,000 40,000 40,000 30,000 - 30,000 10,000 75% Net Surplus / (Deficit) (442,229) 24,948 (9,500) (9,500) (14,097) (14,097) Beginning Cash Balance 471,939 28,919 53,838 Cash Adjustments (790) (30) - Ending Cash Balance 28,919 53,838 44,338 39,833 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (#404) in connection with a downtown hotel/parking garage project. The final payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, in the 2018 budget a total of $486,081 is paid off using the current balance in cash reserves. Payments in future years will be made as BDC loan collections are received. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 98 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Consolidated Building Fund Fund Number 600 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Building Department Licenses & Permits 1,566,575 1,646,044 1,772,550 1,772,550 712,013 712,013 1,060,537 40% Interest Earnings 46,652 54,618 25,201 25,201 12,347 12,347 12,854 49% Other Income 7,186 6,317 3,000 222 222 222 - 100% Interfund Transfers In 7,428 - - - - - - - Total Building Department 1,627,841 1,706,979 1,800,751 1,797,973 724,582 724,582 1,073,391 40% Total Code Enforcement 1,506,064 2,983,937 - 2,130 2,129 2,129 1 100% Total Fund Revenue 3,133,906 4,690,916 1,800,751 1,800,103 726,711 726,711 1,073,392 40% Expenditures Building Department Personnel Salaries & Wages 681,787 716,916 874,667 874,667 445,399 - 445,399 429,268 51% Fringe Benefits 319,576 273,508 339,734 339,734 180,208 - 180,208 159,526 53% Total Personnel 1,001,363 990,425 1,214,401 1,214,401 625,607 - 625,607 588,794 52% Supplies 21,813 14,307 19,576 24,818 9,776 189 9,965 14,853 40% Services & Charges Professional Services 4,454 - 10,000 10,650 2,150 - 2,150 8,500 20% Printing & Advertising 700 3,809 4,693 4,693 336 - 336 4,357 7% Education & Training 3,190 2,859 3,500 3,500 2,278 - 2,278 1,222 65% Travel 3,450 684 6,000 6,000 - - - 6,000 0% Repairs & Maintenance 30,553 18,871 25,000 25,000 7,942 - 7,942 17,058 32% Interfund Allocations 337,091 252,023 328,799 328,799 191,799 - 191,799 137,000 58% Debt Service Principal 42,475 46,342 42,727 42,727 36,566 4,342 40,908 1,819 96% Debt Service Interest & Fees 3,749 3,141 2,225 2,225 1,799 400 2,199 26 99% Other Services & Charges 43,665 3,948 20,572 22,072 6,953 - 6,953 15,119 31% Interfund Transfers Out - 158,943 - - - - - - - Total Services & Charges 469,328 490,621 443,516 445,666 249,823 4,742 254,566 191,101 57% Capital - - 50,000 50,000 - - - 50,000 0% Total Building Department 1,492,504 1,495,352 1,727,493 1,734,885 885,206 4,931 890,137 844,748 51% Total Code Enforcement 2,678,595 3,001,390 - 270,543 24,415 216,840 241,255 29,288 89% Total Fund Expenditures 4,171,099 4,496,742 1,727,493 2,005,428 909,621 221,771 1,131,392 874,036 56% Net Surplus / (Deficit) (1,037,193) 194,174 73,258 (205,325) (182,910) (404,681) Beginning Cash Balance 3,143,961 2,092,204 2,285,733 Cash Adjustments (14,564) (645) - Ending Cash Balance 2,092,204 2,285,733 2,080,408 2,106,789 Cash Reserves Target 1,042,775 1,124,185 501,357 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: In 2020, an additional Administrative Assistant position is being added to better serve the needs of the Department and its administrative staff, bringing the total staff count to 16 full- time positions. Additionally, there will be two promotions from Administrative Assistant to Executive Assistant and Assistant Manager of Customer Service to better align the responsibilities of the staff to the corresponding positions they hold, and to be more consistent with similar positions throughout the City. In 2019, the Building Department was organizationally brought under the direction of the Department of Community Investment. Starting in 2020, the Code Enforcement Department's budget will be moved out of this fund and into its own fund (#230). This fund accounts for the activities of the Building Department. The Building Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5 digit address within St. Joseph County. Revenue for the Building Department is primarily generated through issuing permits for construction, demolition, or occupancy. In addition, contractor registrations and licenses are also issued and monitored. Revenue is expected to increase based on current trends. Cash Reserves Target 25% of Annual expenditures 99 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Industrial Revolving Fund Fund Number 754 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Other Income 234,521 293,958 225,200 225,200 120,849 120,849 104,351 54% Interfund Allocation Reimb - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 234,521 293,958 225,200 225,200 120,849 120,849 104,351 54% Expenditures by Type Services & Charges Professional Services 89,432 95,223 135,000 130,000 41,747 - 41,747 88,253 32% Other Services & Charges 12,826 24,218 14,000 19,000 6,333 - 6,333 12,667 33% Interfund Transfers Out - - - - - - - - - Total Services & Charges 102,258 119,441 149,000 149,000 48,080 - 48,080 100,920 32% Capital - - - - - - - - - Total Expenditures 102,258 119,441 149,000 149,000 48,080 - 48,080 100,920 32% Net Surplus / (Deficit) 132,263 174,517 76,200 76,200 72,769 72,769 Beginning Cash Balance 2,917,106 1,632,491 2,078,333 Cash Adjustments (1,416,878) 271,325 - Ending Cash Balance 1,632,491 2,078,333 2,154,533 2,088,975 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department for administrative services. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances that must be maintained. This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. Expenditures are for legal services and administrative & program fees. Cash Reserves Target No City reserve requirement; there are program requirements 100 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Smart Streets Debt Service Fund Number 756 Fund Type Debt Service Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 4,588 4,629 3,000 3,000 829 829 2,171 28% Other Income - - - - - - - - Interfund Transfers In 1,714,000 1,715,500 1,716,500 1,716,500 1,716,000 1,716,000 500 100% Total Revenue 1,718,588 1,720,129 1,719,500 1,719,500 1,716,829 1,716,829 2,671 100% Expenditures by Type Services & Charges Debt Service Principal 940,000 970,000 1,000,000 1,000,000 495,000 - 495,000 505,000 50% Debt Service Interest & Fees 770,444 742,019 713,044 713,044 360,884 - 360,884 352,160 51% Interfund Transfers Out - - - - - - - - - Total Services & Charges 1,710,444 1,712,019 1,713,044 1,713,044 855,884 - 855,884 857,160 50% Capital - - - - - - - - - Total Expenditures 1,710,444 1,712,019 1,713,044 1,713,044 855,884 - 855,884 857,160 50% Net Surplus / (Deficit) 8,145 8,111 6,456 6,456 860,944 860,944 Beginning Cash Balance 1,718,645 1,726,790 1,734,901 Cash Adjustments - - - Ending Cash Balance 1,726,790 1,734,901 1,741,357 2,595,845 Cash Reserves Target 1,726,790 1,734,901 1,741,357 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Smart Streets Debt Service Reserve Fund accounts for debt service reserve on the 2015 Smart Streets bond that had a par amount of $25 million. The accounting records are maintained in trustee bank accounts. The trustee bank receives debt service payments from the City and passes them through to the bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The River West TIF Fund (#324) transfers money into this fund semi-annualy to cover debt service payments. The final payment is due February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond were tracked in the Smart Streets Bond Capital Fund (#753). Cash Reserves Target 100% cash reserves per bond covenants 101 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Eddy Street Commons Capital Fund Number 759 Fund Type Capital Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 121 65 - 20 11 11 9 55% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 121 65 - 20 11 11 9 55% Expenditures by Type Services & Charges Professional Services 1,500 - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 1,500 - - - - - - - - Capital 8,477,690 4,602,119 - 3,048,122 1,431,078 - 1,431,078 1,617,044 47% Total Expenditures 8,479,190 4,602,119 - 3,048,122 1,431,078 - 1,431,078 1,617,044 47% Net Surplus / (Deficit) (8,479,069) (4,602,054) - (3,048,102) (1,431,067) (1,431,067) Beginning Cash Balance 16,129,314 7,650,244 3,048,190 Cash Adjustments - - - Ending Cash Balance 7,650,244 3,048,190 88 1,617,124 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). The funds will be spent on Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Initial revenues were bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. This fund is expected to be spent down or fully encumbered in 2020. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero 102 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Eddy Street Commons Debt Service Fund Number 760 Fund Type Debt Service Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 6,428 8,792 6,000 6,000 1,547 1,547 4,453 26% Other Income - - - - - - - - Interfund Transfers In 2,223,472 1,298,125 1,390,625 1,390,625 1,390,625 1,390,625 - 100% Total Revenue 2,229,900 1,306,917 1,396,625 1,396,625 1,392,172 1,392,172 4,453 100% Expenditures by Type Services & Charges Debt Service Principal 25,000 50,000 145,000 145,000 25,000 - 25,000 120,000 17% Debt Service Interest & Fees 1,253,472 1,248,125 1,246,625 1,246,625 623,125 - 623,125 623,500 50% Interfund Transfers Out - - - - - - - - - Total Services & Charges 1,278,472 1,298,125 1,391,625 1,391,625 648,125 - 648,125 743,500 47% Capital - - - - - - - - - Total Expenditures 1,278,472 1,298,125 1,391,625 1,391,625 648,125 - 648,125 743,500 47% Net Surplus / (Deficit)951,428 8,792 5,000 5,000 744,047 744,047 Beginning Cash Balance 2,501,480 3,452,908 3,461,700 Cash Adjustments - - - Ending Cash Balance 3,452,908 3,461,700 3,466,700 4,205,747 Cash Reserves Target 2,500,000 2,500,000 2,500,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (#436) and the subsequent semi-annual payment of debt service principal and interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. This amount was deposited into this debt service fund at the time of the closing. In December 2018, an additional $945,000 was added to the debt service reserve. The bonds were closed on August 14, 2017 and the par amount was $25 million. This fund receives debt service payments from the City (recorded as interfund transfers) and passes them to bondholders through trustee banks. This fund also receives revenue from interest earned on the cash held at the trustee bank. The principal and interest payments are set forth in the 20 year debt amortization schedule with the first payment made on February 15, 2018 and the final payment on February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (#759). Cash Reserves Target $2,500,000 minimum 103 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Motor Vehicle Highway Fund Number 202 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 6,870,730 3,209,051 3,041,250 3,041,250 1,599,004 1,599,004 1,442,246 53% Licenses & Permits - 3,150 3,000 3,000 225 225 2,775 8% Charges for Services 246,361 253,301 232,670 236,170 110,975 110,975 125,195 47% Interest Earnings 137,767 165,725 28,864 28,864 27,240 27,240 1,624 94% Other Income 56,611 42,383 5,300 49,847 48,511 48,511 1,336 97% Interfund Allocation Reimb - 138,150 149,020 149,020 86,925 86,925 62,095 58% Interfund Transfers In 3,814,963 3,852,066 4,437,750 4,937,750 3,088,690 3,088,690 1,849,060 63% Total Revenue 11,126,434 7,663,825 7,897,854 8,445,901 4,961,569 4,961,569 3,484,331 59% Expenditures by Division Streets / Traffic & Lighting 8,941,494 9,441,018 7,230,493 7,474,820 4,539,365 557,605 5,096,970 2,377,850 68% Curb & Sidewalk Program 1,322,900 1,494,709 1,681,932 1,765,355 552,263 504,623 1,056,885 708,470 60% Total Expenditures 10,264,393 10,935,727 8,912,425 9,240,175 5,091,628 1,062,228 6,153,855 3,086,320 67% Expenditures by Type Personnel Salaries & Wages 2,885,203 2,602,952 2,295,114 2,295,114 1,683,847 - 1,683,847 611,267 73% Fringe Benefits 1,351,638 970,717 928,777 928,777 734,675 - 734,675 194,102 79% Total Personnel 4,236,841 3,573,668 3,223,891 3,223,891 2,418,522 - 2,418,522 805,369 75% Supplies 1,701,021 1,080,335 1,209,775 1,812,474 524,015 399,664 923,679 888,795 51% Services & Charges Professional Services 670,422 645,007 749,014 830,722 41,636 464,107 505,743 324,979 61% Printing & Advertising 263 222 5,740 5,740 65 - 65 5,675 1% Utilities 45,568 49,037 49,200 49,820 33,731 3,329 37,061 12,759 74% Education & Training 4,425 9,540 15,000 15,000 13,900 200 14,100 900 94% Travel 1,716 3,391 15,000 15,000 2,210 - 2,210 12,790 15% Repairs & Maintenance 1,706,018 424,771 1,047,588 690,214 612,202 55,372 667,574 22,640 97% Interfund Allocations 1,018,733 1,628,279 1,534,987 1,534,987 895,407 - 895,407 639,580 58% Debt Service Principal 719,631 734,901 869,006 869,006 464,345 125,753 590,097 278,909 68% Debt Service Interest & Fees 36,899 45,227 69,940 69,940 18,161 10,940 29,101 40,839 42% Other Services & Charges 94,989 177,033 123,284 123,381 67,434 2,862 70,296 53,085 57% Interfund Transfers Out - 2,500,000 - - - - - - - Total Services & Charges 4,298,664 6,217,408 4,478,759 4,203,810 2,149,091 662,564 2,811,654 1,392,156 67% Capital 27,868 64,316 - - - - - - - Total Expenditures 10,264,393 10,935,727 8,912,425 9,240,175 5,091,628 1,062,228 6,153,855 3,086,320 67% Net Surplus / (Deficit) 862,040 (3,271,902) (1,014,571) (794,274) (130,058) (1,192,286) Beginning Cash Balance 7,132,834 7,993,003 4,743,203 Cash Adjustments (1,871) 22,101 - Ending Cash Balance 7,993,003 4,743,203 3,948,929 4,698,286 Cash Reserves Target 2,566,098 2,733,932 2,310,044 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 25% of Annual expenditures This fund accounts for the operations of the following divisions of the Public Works Department: Streets, Traffic & Lighting, and Curb & Sidewalk. • Streets: The Office of Streets repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter. In 2019, 20.59 miles of streets were resurfaced and 878 tons of patch mix were used to fix an estimated 61,217 potholes. In 2019, the Street Department revived its crack-sealing program in an effort to mitigate water infiltration through cracks in the street surface. During this first season, crews crack-sealed 29 miles of streets. In addition to maintenance, Streets maintains around 398 miles of alley surface. Also operating under the Street Department is Unit 211, a 24/7 response vehicle that works with the South Bend Police Department and the South Bend Fire Department for emergencies. • Traffic & Lighting: The Office of Traffic & Lighting maintains traffic signs, signals and city-owned street lights, and is responsible for approximately 160 signalized intersections and 3,000 street lights. In 2019, there were roughly 1,650 work orders for sign maintenance, installation and/or removal. Not only does this office provide traffic control in construction areas for the Offices of Streets and Sewers, but Traffic & Lighting also works with the South Bend Police Department to provide traffic control for special events in the city, setting up traffic control for an average of 100 different events in a year. Additionally, Traffic & Lighting is responsible for street painting, i.e., line striping, crosswalks, stop bars, etc. In 2019, they painted 330.03 miles of City streets. • Curb & Sidewalk: An annual program to replace sidewalks, curbs, and curb ramps in poor condition at residential properties throughout the City. City Council members select the locations and they are reviewed by Engineering for bidding as a public works project. This fund receives gas tax and wheel tax revenue from the State of Indiana. In April 2017, Indiana lawmakers passed House Enrolled Act 1002-2017 to raise extra funds to repair the state’s roads and bridges. The bill raised the gas, special fuel, and motor carrier surcharge taxes by 10 cents. On July 1, 2018, the gas tax increased from 18 to 28 cents per gallon. Despite this increase, the City's gas tax revenue decreased by $500k from 2018 to 2019 due to changes to the State's distribution formula which keeps more funds at the State level. Revenue is forecasted conservatively given the current conditions. The City continues to work with the State to understand the gasoline tax revenue estimates for the coming years. As this fund's revenues decrease, the City continues to use income tax revenues to support the current level of street maintenance and repair, transferring funds from County Option Income Tax Fund (#404). Street Department - Historically, Streets has used approximately $450k from the Local Road & Street Fund (#251) to pay for asphalt and related paving materials. In 2018, Streets earmarked $600k of its street maintenance budget in the Motor Vehicle Highway Fund (#202) for contracted paving work. In 2019, it was decided to budget an additional $550k in the Motor Vehicle Highway Fund (#202) for paving materials and to use Local Road & Street Fund (#251) dollars to fund contracted paving. In 2020, contracted paving is budgeted at $400k in the Motor Vehicle Highway Fund (#202) and $600k in the Local Road & Street Fund (#251). Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. The addition of these positions enabled the Curb & Sidewalk crew to increase curb work production from 2,601 feet in 2018 to 4,038 feet in 2019 and sidewalk production from 2,844 feet in 2018 to 4,943 feet in 2019. In 2020, an additional $200,000 was budgeted for the Curb & Sidewalk program per Council's request. 104 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name MVH Restricted Fund Fund Number 266 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues - 3,209,051 3,041,250 3,041,250 1,599,004 1,599,004 1,442,246 53% Interest Earnings - 15,007 144 14,000 9,305 9,305 4,695 66% Interfund Transfers In - - - - - - - - Total Revenue - 3,224,058 3,041,394 3,055,250 1,608,309 1,608,309 1,446,941 53% Expenditures by Type Personnel Salaries & Wages - 290,561 988,102 988,102 - - - 988,102 0% Fringe Benefits - 148,185 441,276 441,276 - - - 441,276 0% Total Personnel - 438,746 1,429,378 1,429,378 - - - 1,429,378 0% Supplies - 1,355,841 1,157,640 1,187,026 628,552 46,041 674,593 512,433 57% Services & Charges Professional Services - - - - - - - - - Repairs & Maintenance - 774,629 439,246 1,339,246 74,978 - 74,978 1,264,268 6% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - 774,629 439,246 1,339,246 74,978 - 74,978 1,264,268 6% Capital - - - - - - - - - Total Expenditures - 2,569,216 3,026,264 3,955,650 703,531 46,041 749,572 3,206,079 19% Net Surplus / (Deficit)- 654,842 15,130 (900,400) 904,778 858,737 Beginning Cash Balance - - 650,402 Cash Adjustments - (4,440) - Ending Cash Balance - 650,402 (249,998) 1,737,549 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The MVH Restricted Fund was established in 2019 due to a directive from the State Board of Accounts: Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted. During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted. Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction, reconstruction, or preservation. This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund also receives revenue from interest earned on the fund's cash balance. Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction, reconstruction and preservation of the unit’s highways. Maintenance expenditures do not count toward the 50% requirement. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 105 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Local Roads & Streets Fund Number 251 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 1,827,580 1,858,579 1,539,462 1,539,462 1,033,263 1,033,263 506,199 67% Intergov./ Grants 292,498 117,020 350,000 350,000 42,989 42,989 307,011 12% Interest Earnings 70,031 132,553 4,098 34,098 32,772 32,772 1,326 96% Other Income 412,635 38,375 - 15,860 15,860 15,860 - 100% Interfund Transfers In - 2,500,000 - - - - - - Total Revenue 2,602,744 4,646,528 1,893,560 1,939,420 1,124,884 1,124,884 814,536 58% Expenditures by Type Supplies 555,400 63,646 250,000 278,876 3,828 51,189 55,017 223,859 20% Services & Charges Professional Services 14,000 175,032 80,000 681,081 94,328 546,754 641,081 40,000 94% Repairs & Maintenance 764,121 376,289 1,250,000 1,580,211 181,321 183,189 364,510 1,215,701 23% Other Services & Charges - 5,000 15,000 5,000 - - - 5,000 0% Interfund Transfers Out 284,500 617,569 1,000,000 1,000,000 - - - 1,000,000 0% Total Services & Charges 1,062,621 1,173,890 2,345,000 3,266,292 275,649 729,943 1,005,591 2,260,701 31% Capital 391,854 2,095,286 400,000 2,252,797 647,018 1,621,526 2,268,544 (15,747) 101% Total Expenditures 2,009,875 3,332,822 2,995,000 5,797,965 926,495 2,402,658 3,329,153 2,468,813 57% Net Surplus / (Deficit) 592,869 1,313,706 (1,101,440) (3,858,545) 198,390 (2,204,268) Beginning Cash Balance 3,340,696 3,919,938 5,233,148 Cash Adjustments (13,628) (495) - Ending Cash Balance 3,919,938 5,233,148 1,374,603 5,488,225 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to track expenditures for road projects managed by the Engineering division of the Department of Public Works. This fund receives gas taxes from the State of Indiana as its primary revenue source, forecasted conservatively given the changes in the State's distribution formula. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (#202). This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. In 2019, $2.5 million was transferred from the Economic Development Income Tax Fund (EDIT) Fund (#408) to cover the cost of 20% local match for the Bendix Drive Pavement Replacement Project. The major project in this fund is the Bendix Drive Pavement Replacement Project: road reconstruction along Bendix Drive from Lathrop Road to the south end of the bridges over the Indiana Toll Road. The construction cost estimate is $4,816,000 (2020 letting). Other expenditures are for general street maintenance, traffic calming, outsourced paving, and traffic signal maintenance. Interfund transfers out in 2019 through 2024 are transfers to the Local Road & Bridge Grant Fund (#265) to match the Community Crossings state grant from INDOT. The grant is a 50/50 matching program. Cash Reserves Target No reserve requirement 106 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name LOIT Special Distribution Fund Number 257 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 670,000 - - 745 745 745 - 100% Interest Earnings 37,969 10,922 2,181 2,181 749 749 1,432 34% Other Income 185,734 92,453 - - - - - - Interfund Transfers In 254,000 - - - - - - - Total Revenue 1,147,703 103,375 2,181 2,926 1,494 1,494 1,432 51% Expenditures by Type Services & Charges Professional Services 390,739 257,469 - 23,860 15,349 8,511 23,860 - 100% Repairs & Maintenance - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out 1,340,000 - - - - - - - - Total Services & Charges 1,730,739 257,469 - 23,860 15,349 8,511 23,860 - 100% Capital 939,155 434,025 - 140,227 30,810 109,417 140,227 - 100% Total Expenditures 2,669,894 691,494 - 164,087 46,159 117,928 164,087 - 100% Net Surplus / (Deficit)(1,522,191) (588,119) 2,181 (161,161) (44,665) (162,593) Beginning Cash Balance 2,281,338 757,509 170,735 Cash Adjustments (1,638) 1,345 - Ending Cash Balance 757,509 170,735 9,574 126,362 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (#102). Based on the fund purpose listed above, the one-time payment of local income tax received for infrastructure improvements has been expended and therefore this fund is slated to be inactivated. The City continues to use this cash to help fund infrastructure projects. The fund should be spent down in the next year or so. Projects are managed by the Engineering division of the Department of Public Works. Cash Reserves Target No reserve requirement - one-time distribution - spend down to zero 107 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Local Road & Bridge Grant Fund Number 265 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - 553,253 1,000,000 1,000,000 262,275 262,275 737,725 26% Interest Earnings 6,282 10,466 2,656 4,156 3,480 3,480 676 84% Other Income - - - - - - - - Interfund Transfers In 1,370,500 553,253 1,000,000 1,000,000 - - 1,000,000 0% Total Revenue 1,376,782 1,116,972 2,002,656 2,004,156 265,755 265,755 1,738,401 13% Expenditures by Type Services & Charges Repairs & Maintenance 1,704,898 996,856 2,000,000 2,974,341 95,401 893,987 989,388 1,984,953 33% Other Services & Charges 334,741 - - - - - - - - Transfers Out - - - - - - - - - Total Services & Charges 2,039,640 996,856 2,000,000 2,974,341 95,401 893,987 989,388 1,984,953 33% Capital - - - - - - - - - Total Expenditures 2,039,640 996,856 2,000,000 2,974,341 95,401 893,987 989,388 1,984,953 33% Net Surplus / (Deficit) (662,857) 120,116 2,656 (970,185) 170,355 (723,632) Beginning Cash Balance 992,943 329,373 449,431 Cash Adjustments (712) (58) - Ending Cash Balance 329,373 449,431 (520,754) 620,556 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in December 2016 to account for the receipt of the Community Crossings state grant and matching revenue (50/50) and for the payment of expenditures on eligible projects, per the Indiana State Board of Accounts (SBOA). - Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks. In February 2017, the City received a $1 million Community Crossings state matching grant from INDOT. The City's matching portion, $1 million, was funded by an interfund transfer from the LOIT 2016 Special Distribution Fund (#257). In 2018, actual grant dollars received were $670,000. The City's matching portion, $670,000, was funded by an interfund transfer from the LOIT 2016 Special Distribution Fund (#257). In 2019, revenue was budgeted at $600,000 based on a conservative estimate of anticipated grant funding. This will be matched by an interfund transfer from Local Road & Street Fund (#251). In 2020, the City is seeking $1 million in grant funding. This will be matched by an interfund transfer from Local Road & Street Fund (#251). 2020 Expenditures are calculated on anticipated grant proceeds, plus the City's matching portion funded by Local Roads & Street Fund (#251). The Community Crossings Matching Grant project includes pavement reconstruction - asphalt milling and resurfacing and curb ramps. Projects are managed by the Engineering division of the Department of Public Works. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 108 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Major Moves Construction Fund Number 412 Fund Type Capital Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - - 669 668 668 1 100% Interest Earnings 50,664 69,658 8,000 20,000 12,677 12,677 7,324 63% Other Income 493,328 584,181 493,328 493,328 246,664 246,664 246,664 50% Interfund Transfers In - - - - - - - - Total Revenue 543,992 653,840 501,328 513,997 260,009 260,009 253,989 51% Expenditures by Type Services & Charges Professional Services - 1,502 500,000 597,870 26,122 71,748 97,870 500,000 16% Repairs & Maintenance 671,364 710,820 - 142,099 29,554 112,545 142,099 - 100% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 671,364 712,322 500,000 739,969 55,676 184,293 239,969 500,000 32% Capital 7,090 513,712 - 932,316 635,332 79,190 714,522 217,794 77% Total Expenditures 678,454 1,226,034 500,000 1,672,285 691,008 263,482 954,491 717,794 57% Net Surplus / (Deficit) (134,462) (572,194) 1,328 (1,158,288) (430,999) (694,482) Beginning Cash Balance 2,910,880 2,765,949 2,195,972 Cash Adjustments (10,469) 2,216 - Ending Cash Balance 2,765,949 2,195,972 1,037,684 1,769,140 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects managed by the Engineering division of the Department of Public Works. In February 2017, the City received a $1 million Community Crossings state matching grant from INDOT. The City's matching portion, $1 million, was funded by an interfund transfer from the LOIT 2016 Special Distribution Fund (#257). In 2018, actual grant dollars received were $670,000. The City's matching portion, $670,000, was funded by an interfund transfer from the LOIT 2016 Special Distribution Fund (#257). In 2019, revenue was budgeted at $600,000 based on a conservative estimate of anticipated grant funding. This will be matched by an interfund transfer from Local Road & Street Fund (#251). In 2020, the City is seeking $1 million in grant funding. This will be matched by an interfund transfer from Local Road & Street Fund (#251). This fund receives principal and interest income from interfund loans (debt schedules 84 & 85) being repaid by the River East Residential TIF Fund (#436). The loans will be paid off in 2024 and 2029. This fund also receives revenue from interest earned on the fund's cash balance. Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road and the interfund loans will eventually be paid off, there will be no funding source remaining by 2029. At that time, this fund will be spent down to zero. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 109 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Solid Waste Operations Fund Number 610 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 5,408,816 5,463,922 5,604,450 5,604,450 3,219,586 3,219,586 2,384,864 57% Interest Earnings 9,741 12,252 - 5,000 2,258 2,258 2,742 45% Other Income 75,596 13,220 12,700 102,286 98,446 98,446 3,840 96% Interfund Transfers In - - - - - - - - Total Revenue 5,494,152 5,489,395 5,617,150 5,711,736 3,320,290 3,320,290 2,391,446 58% Expenditures by Type Personnel Salaries & Wages 1,067,278 1,030,068 1,132,274 1,132,274 649,566 - 649,566 482,708 57% Fringe Benefits 502,791 421,865 518,320 518,320 292,977 - 292,977 225,343 57% Total Personnel 1,570,069 1,451,934 1,650,594 1,650,594 942,543 - 942,543 708,051 57% Supplies 277,367 254,413 424,000 454,360 193,678 4,955 198,634 255,726 44% Services & Charges Professional Services - - - - - - - - - Printing & Advertising - - 5,193 5,193 79 - 79 5,114 2% Utilities - - - - - - - - - Education & Training 11,509 975 20,000 20,000 - - - 20,000 0% Travel 2,556 1,137 9,900 9,900 - - - 9,900 0% Repairs & Maintenance 972,796 810,289 720,000 720,000 626,055 - 626,055 93,945 87% Interfund Allocations 851,115 998,406 958,978 958,978 559,403 - 559,403 399,575 58% Other Services & Charges 884,322 998,584 1,036,700 1,041,146 625,436 331,820 957,256 83,890 92% Interfund Transfers Out 1,004,039 1,053,026 1,231,349 1,231,349 745,000 - 745,000 486,349 61% Total Services & Charges 3,726,338 3,862,416 3,982,120 3,986,566 2,555,973 331,820 2,887,793 1,098,773 72% Capital - - - - - - - - - Total Expenditures 5,573,774 5,568,762 6,056,714 6,091,520 3,692,195 336,775 4,028,970 2,062,550 66% Net Surplus / (Deficit) (79,622) (79,367) (439,564) (379,784) (371,904) (708,680) Beginning Cash Balance 533,909 525,571 449,145 Cash Adjustments 71,284 2,941 - Ending Cash Balance 525,571 449,145 69,361 212,811 Cash Reserves Target 557,377 556,876 609,152 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the operations of the Solid Waste Division of the Department of Public Works. Solid Waste provides exceptional waste management services for the residents of South Bend. They collect an average of 29,200 tons of trash annually through weekly service. Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection. This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at an area landfill/transfer station and recycling centers. The City may pursue a trash/yard waste collection fee increase to cover expenses. The most recent rate increases were in 2008 (ordinance no. 9861-08) and 2017 (ordinance no. 10400-15). Landfill costs continue to rise and are forecasted to increase 3% per year. The yard waste program participation increased from 52% in 2018 to 61% in 2019. This requires additional yard waste totes and overtime wages. In 2020, an additional $10,000 is budgeted in Education & Training for training on the new route software. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020. Due to the annual increases in wages/benefits, maintenance, disposal and allocation costs the City is requesting trash/yard waste collection fee increase to cover expenses. Solid Waste's capital needs are tracked in a separate capital fund (#611). Funds are transferred to capital fund as needed for the payment of debt service payments for capital leases. The City purchases new trash trucks through 5-year capital leases. Cash Reserves Target 10% of Annual expenditures 110 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Solid Waste Capital Fund Number 611 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 1,642 5,423 617 617 672 672 (55) 109% Debt Proceeds - - - - - - - - Other Income 1,435 - - - - - - - Interfund Transfers In 1,004,039 1,053,026 1,231,349 1,231,349 745,000 745,000 486,349 61% Total Revenue 1,007,115 1,058,449 1,231,966 1,231,966 745,672 745,672 486,294 61% Expenditures by Type Services & Charges Debt Service Principal 937,090 970,891 1,159,236 1,159,236 576,107 206,228 782,335 376,901 67% Debt Service Interest & Fees 65,381 67,113 72,113 72,113 31,608 17,665 49,274 22,839 68% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 1,002,470 1,038,004 1,231,349 1,231,349 607,715 223,893 831,608 399,740 68% Capital - - - 94,000 53,416 38,802 92,218 1,782 98% Total Expenditures 1,002,470 1,038,004 1,231,349 1,325,349 661,131 262,696 923,826 401,522 70% Net Surplus / (Deficit)4,645 20,445 617 (93,383) 84,542 (178,154) Beginning Cash Balance 39,995 44,494 64,925 Cash Adjustments (146) (15) - Ending Cash Balance 44,494 64,925 (28,458) 149,578 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used for debt service and capital expenditures related to the Solid Waste Division of the Department of Public Works. This fund receives interfund transfers from the Solid Waste Operations Fund (#610) to cover expenditures as needed. Over the next five years, Solid Waste plans to replace older trucks with side-load dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds and paid off over a 5-year period. 2019 expenditures included $94,000 for the purchase of new route software. 2020 expenditures include a side-load dedicated unit (trask truck) and a used bobcat. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 111 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Water Works Operations Fund Number 620 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 15,388,333 18,428,418 19,419,036 19,419,036 10,565,216 10,565,216 8,853,820 54% Interest Earnings 52,112 89,938 30,000 30,000 18,783 18,783 11,217 63% Other Income 33,327 37,155 47,500 57,613 27,267 27,267 30,346 47% Interfund Allocation Reimb 1,390,950 1,734,889 1,788,327 1,788,327 1,043,192 1,043,192 745,135 58% Interfund Transfers In 108,690 159,826 100,000 100,000 50,598 50,598 49,402 51% Total Revenue 16,973,411 20,450,225 21,384,863 21,394,976 11,705,056 11,705,056 9,689,920 55% Expenditures by Type Personnel Salaries & Wages 3,495,419 3,287,529 3,665,888 3,665,888 1,936,622 - 1,936,622 1,729,266 53% Fringe Benefits 1,684,791 1,287,012 1,526,296 1,526,296 848,631 - 848,631 677,665 56% Total Personnel 5,180,210 4,574,540 5,192,184 5,192,184 2,785,253 - 2,785,253 2,406,931 54% Supplies 1,319,059 1,499,242 1,681,960 1,809,578 743,658 126,820 870,478 939,100 48% Services & Charges Professional Services 545,752 891,024 774,500 1,211,416 476,916 387,900 864,815 346,601 71% Printing & Advertising 469 1,165 10,359 10,359 1,082 - 1,082 9,278 10% Utilities 777,050 769,708 833,700 833,700 438,082 - 438,082 395,618 53% Education & Training 11,331 10,627 30,175 36,960 6,842 2,240 9,082 27,878 25% Travel 2,785 2,386 18,750 18,750 2,644 832 3,476 15,274 19% Repairs & Maintenance 359,337 321,740 390,200 498,185 265,859 51,103 316,962 181,223 64% Interfund Allocations 1,339,518 1,979,352 2,184,334 2,184,334 1,274,194 - 1,274,194 910,140 58% Debt Service Principal 394,755 396,892 402,017 402,017 302,055 - 302,055 99,962 75% Debt Service Interest & Fees 35,731 23,014 15,525 15,525 13,890 - 13,890 1,635 89% Other Services & Charges 2,049,852 3,008,526 3,383,350 3,600,807 1,684,542 212,679 1,897,221 1,703,586 53% Interfund Transfers Out 2,047,442 5,539,552 5,953,486 5,953,486 3,050,274 - 3,050,274 2,903,212 51% PILOT 1,730,831 1,662,624 1,629,442 1,629,442 950,507 - 950,507 678,935 58% Total Services & Charges 9,294,853 14,606,609 15,625,838 16,394,981 8,466,887 654,754 9,121,641 7,273,342 56% Capital - - - - - - - - - Total Expenditures 15,794,122 20,680,391 22,499,982 23,396,743 11,995,798 781,573 12,777,372 10,619,373 55% Net Surplus / (Deficit) 1,179,289 (230,166) (1,115,119) (2,001,767) (290,742) (1,072,315) Beginning Cash Balance 3,482,307 4,618,205 4,204,418 Cash Adjustments (43,391) (183,621) - Ending Cash Balance 4,618,205 4,204,418 2,202,651 3,640,372 Cash Reserves Target 789,706 1,034,020 1,169,837 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations. The general source of the Utilities revenue comes from the water service that is provided to its customers. Quarter 1 of 2020 includes the final three months of a two phase increase in water rates and charges. Forecast assumptions remain flat with minimal change. Other Income - consists of reimbursements, sale of fixed assets, and other miscellaneous type sales. Interfund Allocation Reimbursement - the Utility Customer Service Fee and the Payroll Cost Allocation. Transfers In - cash interest earnings received from Water Work's Funds 624, 625, 626 and 629. Operation expenses include those incurred in operating source of supply and pumping facilities, treatment facilities and distribution facilities. In addition, customer service costs are related to account billing and collections. Transfers Out provide the funding for annual debt service payments, capital expenditures, additional operations & maintenance (O&M) cash reserves, and for payment in lieu of taxes (PILOT) transferred to the General Fund (#101). 2020 staffing changes include two non-bargaining position title and responsibility changes. Positions are Director of Distribution and Manager-Distribution Services and Records. In 2019, there was a one-time break in the health insurance cost per employee. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Debt service principal and interest payments are for capital leases used to purchase water meters. The leases will be paid off in 2021 and 2022 (debt schedules #149 & #158). In 2020, the decrease in Other Services & Charges is due to the 2019 Budget including $490,000 for the new utility billing software implementation project. Cash Reserves Target 5% of Annual expenditures 112 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Water Works Capital Fund Number 622 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 225,863 192,850 100,000 200,965 199,675 199,675 1,291 99% Interest Earnings 35,872 90,537 25,000 45,000 34,257 34,257 10,743 76% Interfund Transfers In 8,053 3,241,000 3,862,000 3,862,000 2,252,843 2,252,843 1,609,157 58% Total Revenue 269,787 3,524,387 3,987,000 4,107,965 2,486,775 2,486,775 1,621,191 61% Expenditures by Type Services & Charges Professional Services 11,896 65,611 - 113,792 11,669 102,123 113,791 1 100% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 11,896 65,611 - 113,792 11,669 102,123 113,791 1 100% Capital 512,295 1,147,043 3,142,000 4,756,255 397,267 378,836 776,104 3,980,151 16% Total Expenditures 524,191 1,212,655 3,142,000 4,870,047 408,936 480,959 889,895 3,980,152 18% Net Surplus / (Deficit) (254,403) 2,311,733 845,000 (762,082) 2,077,839 1,596,880 Beginning Cash Balance 2,150,002 1,888,226 4,187,432 Cash Adjustments (7,373) (12,526) - Ending Cash Balance 1,888,226 4,187,432 3,425,350 6,282,282 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: 2020 projects include: Cash Reserves Target No reserve requirement - Capital fund - spend down to zero Building Improvements: $235,000 • Olive Street Garage #2 roof restoration - $35,000 • Olive Street Admin Bldg roof restoration - $100,000 • arched building for storage of aggregate material - $100,000 Vehicles & Equipment : $527,000 • (3) mini cargo vans - $99,000 • (1) cargo van - $40,000 • (1) midsize car - $25,000 • (1) sport utility vehicle - $33,000 • (1) 4WD pickup truck with plow - $45,000 • (1) crew truck - $200,000 • (1) 4WD truck with valve machine - $65,000 • (1) mobile light generator - $20,000 Booster Pump Stations: $78,000 • Locust booster station - $12,000 • Topsfield booster station - $12,000 • Winterberry booster station - $54,000 Wells: $179,000 • Carriage Hills well field - $64,000 • Cleveland North well field - $115,000 Mains: $680,000 • Water main, hydrant, and valve replacement; includes hydrostop tapping, line stop, Inserta valve (1) - $80,000 North Station Filtration Plant Rehabilitation: $672,000 (2020) / $950,000 (2019) Upgrades and replacements include: • outdated chlorine gas system • scrubber chemical • filter media • raw water piping • dehumidification system • HVAC compressors • outdated PLCs • high service pumps Pinkhook Filtration Plant Rehabilitation : $771,000 (2020) / $2M overall budget Project elements include: • replacement of electronic actuator valves • replacement of filter underdrains • control panel and motor upgrades • air handling system upgrades • building roof repairs This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items. Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the water system. This fund receives interfund transfers from the Water Works Operations Fund (#620). Water Meters • 2020-2024 Interfund Transfer In includes $800,000 annually for water meters • restricted cash accumulation beginning in 2018-2024 will total $5,600,000 • use of monies is for a future meter change out program 113 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Water Works Customer Deposit Fund Number 624 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 26,882 39,720 20,000 20,000 7,973 7,973 12,027 40% Total Revenue 26,882 39,720 20,000 20,000 7,973 7,973 12,027 40% Expenditures Interfund Transfers Out 24,957 34,076 20,000 20,000 13,200 - 13,200 6,800 66% Total Expenditures 24,957 34,076 20,000 20,000 13,200 - 13,200 6,800 66% Net Surplus / (Deficit) 1,925 5,643 - - (5,227) (5,227) Beginning Cash Balance 1,518,552 1,298,632 1,287,448 Cash Adjustments (221,845) (16,827) - Ending Cash Balance 1,298,632 1,287,448 1,287,448 1,292,520 Cash Reserves Target 1,298,632 1,287,448 1,287,448 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final bill. This fund receives revenue from interest earned on the fund's cash balance. Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (#620). Cash Reserves Target 100% cash reserves for customer deposits 114 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Water Works Sinking (Debt Service) Fund Number 625 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 15,393 26,869 20,000 20,000 6,431 6,431 13,569 32% Other Income - - - - - - - - Interfund Transfers In 1,987,140 2,013,000 1,821,486 1,821,486 710,500 710,500 1,110,986 39% Total Revenue 2,002,533 2,039,869 1,841,486 1,841,486 716,931 716,931 1,124,555 39% Expenditures by Type Services & Charges Debt Service Principal - 2,653,962 1,338,099 1,338,099 - 1,058,099 1,058,099 280,000 79% Debt Service Interest & Fees 284,967 803,857 483,387 483,387 221,475 221,062 442,537 40,850 92% Interfund Transfers Out 15,827 25,229 20,000 20,000 7,593 - 7,593 12,407 38% Total Services & Charges 300,794 3,483,048 1,841,486 1,841,486 229,068 1,279,161 1,508,230 333,257 82% Capital - - - - - - - - - Total Expenditures 300,794 3,483,048 1,841,486 1,841,486 229,068 1,279,161 1,508,230 333,257 82% Net Surplus / (Deficit) 1,701,739 (1,443,179) - - 487,863 (791,298) Beginning Cash Balance 28,105 1,726,068 286,131 Cash Adjustments (3,776) 3,242 - Ending Cash Balance 1,726,068 286,131 286,131 774,484 Cash Reserves Target 1,726,068 286,131 286,131 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal. This fund receives interfund transfers from the Water Works Operations Fund (#620). Current debt includes: - 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25) - 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68) - 2009 Water Works Improvements, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69) - 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99) - 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156) Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (#620). Cash Reserves Target 100% cash reserves per bond covenants 115 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Water Works Bond Reserve Fund Number 626 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 25,420 39,016 20,000 20,000 8,857 8,857 11,143 44% Total Revenue 25,420 39,016 20,000 20,000 8,857 8,857 11,143 44% Expenditures Interfund Transfers Out 24,000 34,582 20,000 20,000 - - - 20,000 0% Total Expenditures 24,000 34,582 20,000 20,000 - - - 20,000 0% Net Surplus / (Deficit)1,420 4,434 - - 8,857 8,857 Beginning Cash Balance 1,426,658 1,422,922 1,427,971 Cash Adjustments (5,156) 615 - Ending Cash Balance 1,422,922 1,427,971 1,427,971 1,439,219 Cash Reserves Target 1,422,922 1,427,971 1,427,971 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to ensure compliance with certain debt service bond covenants. The required cash balance is determined by the debt service financing arrangements at the time of issuance. This fund receives revenue from interest earned on the fund's cash balance. Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (#620). The debt service reserve amount is used towards the last debt service payment. Cash Reserves Target 100% cash reserves per bond covenants and Crowe Horwath 116 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Water Works Reserve Operations & Maintenance Fund Number 629 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 47,204 78,460 40,000 40,000 18,022 18,022 21,978 45% Interfund Transfers In 52,249 225,552 200,000 200,000 16,931 16,931 183,069 8% Total Revenue 99,453 304,012 240,000 240,000 34,953 34,953 205,047 15% Expenditures Interfund Transfers Out 43,905 65,938 40,000 40,000 29,805 - 29,805 10,195 75% Total Expenditures 43,905 65,938 40,000 40,000 29,805 - 29,805 10,195 75% Net Surplus / (Deficit) 55,548 238,073 200,000 200,000 5,147 5,147 Beginning Cash Balance 2,617,920 2,663,672 2,902,529 Cash Adjustments (9,797) 784 - Ending Cash Balance 2,663,672 2,902,529 3,102,529 2,912,652 Cash Reserves Target 2,291,572 2,523,978 2,907,791 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments. This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund (#620) will transfer funds to increase the cash reserves. Additional reserve is required in 2020 to cover encumbrances rolled over from 2019 to 2020. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (#620). Cash Reserves Target 16.67% of annual operating expenses in Fund 620, net of transfers 117 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Sewer Repair Insurance Fund Number 640 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 640,050 652,271 645,105 645,105 387,954 387,954 257,151 60% Interest Earnings 34,121 57,505 25,197 25,197 13,373 13,373 11,824 53% Other Income - 365 - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 674,171 710,141 670,302 670,302 401,327 401,327 268,975 60% Expenditures by Type Personnel Salaries & Wages 148,298 108,341 115,313 115,313 67,691 - 67,691 47,622 59% Fringe Benefits 69,760 44,267 48,247 48,247 30,022 - 30,022 18,225 62% Total Personnel 218,059 152,608 163,560 163,560 97,713 - 97,713 65,847 60% Supplies 32,495 29,334 16,265 44,785 20,584 10,091 30,674 14,111 68% Services & Charges Professional Services - - - - - - - - - Printing & Advertising - - 700 700 - - - 700 0% Repairs & Maintenance 250,641 291,547 386,000 435,424 360,407 1,304 361,711 73,713 83% Interfund Allocations 17,868 75,495 84,511 84,511 49,296 - 49,296 35,215 58% Other Services & Charges 6,150 3,828 6,500 13,375 8,023 - 8,023 5,352 60% Interfund Transfers Out - - - - - - - - - Total Services & Charges 274,659 370,870 477,711 534,010 417,726 1,304 419,030 114,980 78% Capital - - - - - - - - - Total Expenditures 525,213 552,812 657,536 742,355 536,022 11,395 547,417 194,938 74% Net Surplus / (Deficit) 148,958 157,329 12,766 (72,053) (134,695) (146,090) Beginning Cash Balance 1,866,378 2,014,803 2,173,605 Cash Adjustments (533) 1,473 - Ending Cash Balance 2,014,803 2,173,605 2,101,552 2,077,019 Cash Reserves Target 131,303 138,203 185,589 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500 deductible toward the cost of the repair and the City pays the rest. This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance. In 2020, the budget was increased for contracted repairs. This increase is in response to the number of new customers who are hooking into the City of South Bend sewer system; with new customers comes more opportunity for needed repairs. Also, an aging infrastructure costs more to maintain/repair. In summation, with an increased customer base, costs will continue to go up. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020. Cash Reserves Target 25% of Annual expenditures 118 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Sewage Works Operations Fund Number 641 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 38,517,931 39,245,887 38,680,677 38,680,677 21,248,323 21,248,323 17,432,354 55% Interest Earnings 234,125 387,785 45,000 90,000 58,688 58,688 31,312 65% Other Income 98,616 93,446 50,784 73,116 23,139 23,139 49,977 32% Interfund Allocation Reimb - 421,463 446,759 446,759 260,614 260,614 186,145 58% Interfund Transfers In 456,442 327,330 145,000 145,000 61,709 61,709 83,291 43% Total Revenue 39,307,114 40,475,911 39,368,220 39,435,552 21,652,473 21,652,473 17,783,079 55% Expenditures by Division Sewers 6,335,739 5,790,685 6,803,657 9,361,910 3,094,582 3,178,189 6,272,771 3,089,139 67% Concrete Crew 387,496 418,317 517,611 535,869 235,257 266 235,523 300,346 44% Wastewater 29,273,354 32,455,408 34,798,285 36,154,401 25,928,119 1,544,594 27,472,713 8,681,688 76% Organic Resources 1,557,590 1,609,596 1,656,029 1,663,929 1,045,028 114,156 1,159,184 504,745 70% Total Expenditures 37,554,179 40,274,007 43,775,582 47,716,109 30,302,986 4,837,205 35,140,191 12,575,918 74% Expenditures by Type Personnel Salaries & Wages 5,069,496 4,674,220 5,162,463 5,162,463 2,697,586 - 2,697,586 2,464,877 52% Fringe Benefits 2,267,846 1,739,623 2,042,077 2,042,077 1,148,880 - 1,148,880 893,197 56% Total Personnel 7,337,342 6,413,843 7,204,540 7,204,540 3,846,467 - 3,846,467 3,358,074 53% Supplies 1,747,634 1,739,090 2,214,711 2,605,549 1,009,169 365,753 1,374,923 1,230,626 53% Services & Charges Professional Services 1,364,991 1,634,972 1,601,000 2,066,443 458,971 771,046 1,230,017 836,426 60% Printing & Advertising 746 297 9,711 9,961 405 - 405 9,556 4% Utilities 1,045,885 1,206,860 1,314,860 1,318,164 711,121 11,817 722,939 595,225 55% Education & Training 12,948 17,885 41,500 41,500 8,432 223 8,655 32,845 21% Travel 15,961 10,139 48,000 48,656 6,202 - 6,202 42,454 13% Repairs & Maintenance 1,278,587 2,267,292 1,903,834 2,082,129 841,355 199,544 1,040,898 1,041,231 50% Interfund Allocations 3,820,255 5,730,856 5,645,332 5,645,332 3,293,102 - 3,293,102 2,352,230 58% Debt Service Principal 602,115 564,025 523,738 523,738 415,173 23,322 438,495 85,243 84% Debt Service Interest & Fees 41,596 25,784 16,278 16,278 14,878 169 15,047 1,231 92% Other Services & Charges 2,986,905 2,909,301 2,877,627 5,779,368 1,236,742 3,465,331 4,702,073 1,077,295 81% Interfund Transfers Out 12,697,559 13,075,295 15,782,102 15,782,102 15,782,102 - 15,782,102 1 100% PILOT 4,601,656 4,678,366 4,592,349 4,592,349 2,678,869 - 2,678,869 1,913,480 58% Total Services & Charges 28,469,203 32,121,074 34,356,331 37,906,020 25,447,350 4,471,452 29,918,802 7,987,217 79% Capital - - - - - - - - - Total Expenditures 37,554,179 40,274,007 43,775,582 47,716,109 30,302,986 4,837,205 35,140,191 12,575,917 74% Net Surplus / (Deficit) 1,752,935 201,904 (4,407,362) (8,280,557) (8,650,513) (13,487,718) Beginning Cash Balance 13,004,372 15,164,622 15,409,455 Cash Adjustments 407,315 42,928 - Ending Cash Balance 15,164,622 15,409,455 7,128,898 6,818,808 Cash Reserves Target 1,877,709 2,013,700 2,385,805 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 5% of Annual expenditures This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater, Sewers, Organic Resources, and Concrete Crew. Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. Sewers Division: Oversees the repair and maintenance of approximately 700 miles of sanitary sewer and storm drains. Along with the sanitary and storm lines, Sewers also maintains around 10,000 catch basins, inlets and drains. Maintenance of the sewer system is assisted by a vactor truck outfitted with a specialized camera system that enables real-time viewing of the inside of the sewer lines. This allows for the identification of issues to be addressed before they become problems that can affect the public. Sewers also mows and upkeeps the City’s retention ponds. Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products. This fund receives revenue from charges for utility services for the City's residents. Nominal increases in revenue are projected. The sewer user rate will not change but the outside surcharge rate will increase slightly. Interfund Allocation Reimbursement - a portion of wages and benefits for positions that serve other divisions within the Department of Public Works. These positions are allocated out to the following divisions: Streets and Curb & Sidewalk (Fund #202), Water Works (Fund #620), Sewer Insurance (Fund #640), and Concrete Crew. Interfund Transfer In - incoming interest earnings receipts from Sewage Works Reserve O&M Fund (#643) and the Sewage Works Customer Deposit Fund (#654). The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019 . In 2020, health insurance cost per employee is increased back to the regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020. From 2019 to 2020, the budgeted expenditures increased 6% as compared to the 2019 adopted budget ($41.1 million). Interfund Transfers Out include: transfers to the Sewage Works Sinking Fund (#649) to fund debt service payments on bonds, transfers to the Sewage Works Capital Fund (#642) to fund capital expenditures, and a transfer to the General Fund (#101) for payment in lieu of taxes (PILOT). 119 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Sewage Works Capital Fund Number 642 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 691,413 475,488 300,000 459,698 456,588 456,588 3,111 99% Interest Earnings 150,885 282,731 60,000 130,000 99,769 99,769 30,231 77% Debt Proceeds - - - - - - - - Other Income - - - - - - - - Interfund Transfers In 3,219,930 5,000,000 7,911,000 7,911,000 7,911,000 7,911,000 - 100% Total Revenue 4,062,227 5,758,219 8,271,000 8,500,698 8,467,357 8,467,357 33,342 100% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital 2,291,171 5,421,771 7,661,000 14,079,020 2,378,653 4,079,623 6,458,276 7,620,744 46% Total Expenditures 2,291,171 5,421,771 7,661,000 14,079,020 2,378,653 4,079,623 6,458,276 7,620,744 46% Net Surplus / (Deficit) 1,771,056 336,448 610,000 (5,578,322) 6,088,703 2,009,081 Beginning Cash Balance 7,359,724 9,100,782 9,417,064 Cash Adjustments (29,997) (20,166) - Ending Cash Balance 9,100,782 9,417,064 3,838,742 15,545,613 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater, Sewers, Organic Resources, and Concrete Crew. Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the sewer system. This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover capital expenditures. 2020 projects include: Capital Equipment Wastewater and Organic Resources: • (1) cargo van with CNG - $36,000 • (1) front end loader - $310,000 • (1) pickup truck with plow - $40,000 • (1) utility cart - $15,000 Sewers: • (2) vacuum sweepers - $550,000 • (1) hydro-excavator - $275,000 • (2) pickup trucks with CNG - $65,000 • (2) compressors - $120,000 Wastewater Treatment Plant (WWTP) Upgrades Final Clarifiers 1-5: $4.1M–$5.3M • Structural concrete repairs and tank coatings • Replace scrapper mechanism, bridges, drive assemblies, and handrail; rehabilitate weirs • Raise final clarifier 1-3 influent walls Aeration Basins 1-4: $520K–$600K • Replace pass 1-2 gates, provide new stop log frame and stop logs for east aeration tank influent channel isolation • Lengthen effluent weirs • Demolish old equipment and piping at tanks and in aeration gallery tunnel Disinfection Building: $1.6M–$2.2M • Replace chlorine and sulfur dioxide distribution systems; evaporators and scrubber system • Programmable logic controller and SCADA upgrades Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 120 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Sewage Works Reserve Operations & Maintenance Fund Number 643 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 94,712 151,410 120,000 120,000 34,305 34,305 85,695 29% Interfund Transfers In 238,226 151,717 - - - - - - Total Revenue 332,938 303,127 120,000 120,000 34,305 34,305 85,695 29% Expenditures Interfund Transfers Out 88,247 127,330 120,000 120,000 56,893 - 56,893 63,107 47% Total Expenditures 88,247 127,330 120,000 120,000 56,893 - 56,893 63,107 47% Net Surplus / (Deficit) 244,692 175,797 - - (22,588) (22,588) Beginning Cash Balance 5,160,858 5,385,946 5,563,851 Cash Adjustments (19,604) 2,108 - Ending Cash Balance 5,385,946 5,563,851 5,563,851 5,550,801 Cash Reserves Target 4,143,598 4,534,025 5,323,399 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to hold cash reserves equivalent to two months of Sewage Works' budgeted operating expenses (Fund #641). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial commitments. This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (#641) will transfer funds to increase the cash reserves. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (#641). Cash Reserves Target 16.67% of annual operating expenses in Fund 641, net of transfers 121 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Sewage Sinking (Debt Service) Fund Number 649 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 87,392 119,465 45,000 45,000 24,501 24,501 20,499 54% Other Income - - - - - - - - Interfund Transfers In 9,173,661 7,780,676 7,788,015 7,788,015 7,788,015 7,788,015 - 100% Total Revenue 9,261,052 7,900,141 7,833,015 7,833,015 7,812,516 7,812,516 20,499 100% Expenditures by Type Services & Charges Debt Service Principal 7,147,038 5,931,732 6,076,557 6,076,557 - 6,076,557 6,076,557 - 100% Debt Service Interest & Fees 2,004,813 1,844,562 1,708,458 1,708,458 854,395 852,164 1,706,559 1,899 100% Interfund Transfers Out - - - - - - - - - Total Services & Charges 9,151,851 7,776,294 7,785,015 7,785,015 854,395 6,928,721 7,783,116 1,899 100% Total Expenditures 9,151,851 7,776,294 7,785,015 7,785,015 854,395 6,928,721 7,783,116 1,899 100% Net Surplus / (Deficit) 109,202 123,847 48,000 48,000 6,958,121 29,400 Beginning Cash Balance 857,884 963,679 1,087,745 Cash Adjustments (3,407) 219 - Ending Cash Balance 963,679 1,087,745 1,135,745 8,047,731 Cash Reserves Target 963,679 1,087,745 1,135,745 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to pay all debt service obligations for Sewage Works. This fund receives transfers from the Sewage Works Operating Fund (#641) to satisfy bond covenants and pay for debt service principal and interest on outstanding debt. This fund also receives revenue from interest earned on the fund's cash balance. Current debt includes: - 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70) - 2010 Sewage Works Revenue Bonds - final payment 12/1/30, (debt schedule #80) - 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93) - 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101) - 2013A Sewage Works Revenue Bonds - final payment 12/1/24 , (debt schedule #105) - 2015 Sewage Works Refunding Bonds, Refund 2006 & 2007 - final payment 12/1/25, (debt schedule #145) Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641). Cash Reserves Target 100% cash reserves per bond covenants 122 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Sewage Debt Service Reserve Fund Number 653 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 65,897 87,669 45,000 45,000 20,457 20,457 24,543 45% Total Revenue 65,897 87,669 45,000 45,000 20,457 20,457 24,543 45% Total Expenditures - - - - - - - - - Net Surplus / (Deficit)65,897 87,669 45,000 45,000 20,457 20,457 Beginning Cash Balance 4,138,349 4,204,246 4,291,915 Cash Adjustments - - - Ending Cash Balance 4,204,246 4,291,915 4,336,915 4,312,373 Cash Reserves Target 4,204,246 4,291,915 4,336,915 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for required debt service reserves as required by bond documents. This fund receives revenue from interest earned on the fund's cash balance. The debt service reserve amount is used towards the last debt service payment. Cash Reserves Target 100% cash reserves per bond covenants and Crowe Horwath 123 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Sewage Works Customer Deposit Fund Number 654 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings - 3,107 25,000 25,000 3,139 3,139 21,861 13% Total Revenue - 3,107 25,000 25,000 3,139 3,139 21,861 13% Expenditures Interfund Transfers Out - - 25,000 25,000 4,816 - 4,816 20,184 19% Total Expenditures - - 25,000 25,000 4,816 - 4,816 20,184 19% Net Surplus / (Deficit)- 3,107 - - (1,677) (1,677) Beginning Cash Balance - 204,693 413,157 Cash Adjustments 204,693 205,357 - Ending Cash Balance 204,693 413,157 413,157 568,874 Cash Reserves Target 204,693 413,157 413,157 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final bill. This fund receives revenue from interest earned on the fund's cash balance. Interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641). Cash Reserves Target 100% cash reserves for customer deposits 124 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Project ReLeaf Fund Number 655 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 447,240 447,563 451,610 451,610 260,582 260,582 191,028 58% Interest Earnings 14,198 15,370 4,949 4,949 3,002 3,002 1,947 61% Other Income - 103 - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 461,438 463,036 456,559 456,559 263,583 263,583 192,975 58% Expenditures by Type Personnel Salaries & Wages 43,222 61,398 73,920 73,920 - - - 73,920 0% Fringe Benefits 3,307 4,659 5,655 5,655 - - - 5,655 0% Total Personnel 46,529 66,057 79,575 79,575 - - - 79,575 0% Supplies 1,184 - 5,000 5,000 400 - 400 4,600 8% Services & Charges Repairs & Maintenance 9,606 - - - - - - - - Interfund Allocations 31,381 40,243 42,385 42,385 24,725 - 24,725 17,660 58% Debt Service Principal 48,404 - - - - - - - - Debt Service Interest & Fees 576 - - - - - - - - Other Services & Charges 5,773 3,419 6,500 6,500 1,254 - 1,254 5,246 19% Interfund Transfers Out 550,000 550,000 300,000 300,000 175,000 - 175,000 125,000 58% Total Services & Charges 645,740 593,662 348,885 348,885 200,979 - 200,979 147,906 58% Capital - - - - - - - - - Total Expenditures 693,453 659,719 433,460 433,460 201,379 - 201,379 232,081 46% Net Surplus / (Deficit) (232,015) (196,683) 23,099 23,099 62,204 62,204 Beginning Cash Balance 822,096 593,308 398,183 Cash Adjustments 3,227 1,558 - Ending Cash Balance 593,308 398,183 421,282 459,282 Cash Reserves Target 173,363 164,930 108,365 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the fall and spring leaf collection program. This program is managed by the Department of Public Works through the Streets division. This fund was established in 1989 (ordinance 8007-89) in response to the problems brought about by the layers of dead leaves that collect in the fall. The City instituted a leaf pick-up program, called "Operation Re-Leaf," which encompassed using leaf vacuums as the primary collection tool. The City collects and disposes of leaves for residents to mitigate the practice of burning leaves. Burning leaves impacts air quality and can cause house/wild fires. (Ord. No. 7895-88, § 1; Ord. No. 8023-89, § 1; Ord. No. 9641-05, § I, 11-18-05) Beginning in the fall 1989, the service charge per customer for this program was eighteen cents ($0.18) per month per household. Starting January 1, 2006, the charge was increased to ninety-nine cents ($0.99) per month per household. The charge is included on residents' utility bills. There are currently 37,638 customers who pay for this service. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, in an effort to attract candidates who will stay for the entire program, the hourly wage was increased from $10.20 per hour to $13.00 per hour with the possibility of a $3.00 an hour attendance bonus for those employees who work until the last day of the program. In 2018, the hourly wage was increased to a flat $16.00 per hour. In addition, a job fair was held with on-site interviews for those who attended. This approach, coupled with the increased hourly wage, improved retention. The City plans to continue this practice. Interfund Transfers Out are for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by the Streets division in the Motor Vehicle Highway Fund (#202). Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. As a result, the amount transferred to the Motor Vehicle Highway Fund (#202) has been reduced going forward. The City will look for ways to better fund this program. Cash Reserves Target 25% of Annual expenditures 125 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Storm Sewer Fund Fund Number 667 Fund Type Enterprise Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services - 517,091 1,041,360 1,041,360 605,072 605,072 436,288 58% Interest Earnings - 1,341 - 5,000 2,736 2,736 2,264 55% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue - 518,432 1,041,360 1,046,360 607,809 607,809 438,552 58% Expenditures by Type Services & Charges Professional Services - 54,500 - 5,500 4,000 1,500 5,500 - 100% Other Services & Charges - - - - 354 - 354 (354) - Interfund Transfers Out - - - - - - - - - Total Services & Charges - 54,500 - 5,500 4,354 1,500 5,854 (354) 106% Capital - 275,886 825,000 866,230 23,648 95,689 119,337 746,893 14% Total Expenditures - 330,386 825,000 871,730 28,001 97,189 125,190 746,539 14% Net Surplus / (Deficit) - 188,046 216,360 174,630 579,807 482,618 Beginning Cash Balance - - 124,406 Cash Adjustments - (63,640) - Ending Cash Balance - 124,406 299,036 696,730 Cash Reserves Target - 82,597 217,933 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water fee revenue and expense of that revenue on storm water projects. - The storm sewer system consist of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to improving drainage, controlling flooding, improving water quality and implementing regulations. The storm water fee structure is a flat rate of $2 per month for residential customers and $5 per month for non-residential customers. The fee took effect on June 1, 2019. - This storm water user rate shall apply for a period of at least two years with subsequent transition to a rate based upon the quantity of impervious surface area in a parcel of real estate after study and evaluation by the City' s Department of Public Works and upon Common Council approval. Actual stormwater needs top around $3,000,000 in areas such as Riverbank Stabilization, downspout disconnection plan, drainage projects, South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation. However the proposed area for the 2020 budget are as follow: downspout disconnection program, street drainage corrections, stormwater study, DSSMR for South Bend Dam, and miscellaneous drainage repairs. $375,000 for storm water projects also budgeted in the Sewage Works Capital Fund (#642). Cash Reserves Target 25% of Annual expenditures 126 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Unsafe Building Fund Number 219 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Fines, Forfeitures, and Fees 193,536 263,172 111,100 111,100 27,066 27,066 84,034 24% Interest Earnings 5,889 18,352 - 8,000 5,242 5,242 2,758 66% Other Income - 2,298 400 400 - - 400 0% Interfund Transfers In 648,273 681,491 - - - - - - Total Revenue 847,699 965,314 111,500 119,500 32,308 32,308 87,192 27% Expenditures by Subdivisions NEAT Crew 448,386 435,893 - 35,895 23,896 - 23,896 11,999 67% Unsafe Building 236,555 156,655 111,500 120,500 72,126 4,920 77,046 43,454 64% Total Expenditures 684,941 592,547 111,500 156,395 96,022 4,920 100,942 55,453 65% Expenditures by Type Personnel Salaries & Wages 165,262 178,355 - - - - - - - Fringe Benefits 83,517 65,378 - - - - - - - Total Personnel 248,778 243,732 - - - - - - - Supplies 21,415 22,623 - 7,715 5,458 - 5,458 2,257 71% Services & Charges Professional Services 37,725 39,500 16,300 25,300 15,430 4,920 20,350 4,950 80% Repairs & Maintenance 223,202 153,241 - - - - - - - Interfund Allocations 57,916 34,894 - - - - - - - Other Services & Charges 68,404 73,977 95,200 123,380 75,134 - 75,134 48,246 61% Interfund Transfers Out 27,500 - - - - - - - - Total Services & Charges 414,748 301,612 111,500 148,680 90,564 4,920 95,484 53,196 64% Capital - 24,580 - - - - - - - Total Expenditures 684,941 592,547 111,500 156,395 96,022 4,920 100,942 55,453 65% Net Surplus / (Deficit) 162,757 372,767 - (36,895) (63,714) (68,634) Beginning Cash Balance 379,148 543,230 923,154 Cash Adjustments 1,325 7,157 - Ending Cash Balance 543,230 923,154 886,259 880,504 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement The Unsafe Building Fund was established in 2016 (ordinance 10416-16) to receive fines and fees related to Indiana's Unsafe Building law (IC 36-7-9). The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. This fund receives revenue from fines and fees relating to Unsafe Building laws including the following sources: vacant and abandoned registrations, board-ups, demolitions, forfeited performance bonds, special assessments, and civil penalties. Starting in 2020, the Neighborhood Enforcement Action Team (NEAT) division of the Department of Code Enforcement will be moved into the newly established Code Enforcement Fund (#230), resulting in a large decrease in expenditures from 2019 to 2020. This will allow for more transparency regarding the Unsafe Building fines and fees collected in this fund and the expenditure of those revenues on allowable expenses. The expenditures in this fund will be equal to or less than revenues received. Budgeted expenditures includes emergency demolitions and expenses associated with monitoring unsafe building concerns. 127 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Rental Units Regulation Fund Number 221 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Fines, Forfeitures, and Fees 310 7,375 100,000 99,945 7,200 7,200 92,745 7% Interest Earnings 137 351 200 255 253 253 2 99% Interfund Transfers In - - 245,626 245,626 143,281 143,281 102,345 58% Total Revenue 447 7,726 345,826 345,826 150,734 150,734 195,092 44% Expenditures by Type Personnel Salaries & Wages - - 183,678 183,678 66,971 - 66,971 116,707 36% Fringe Benefits - - 82,188 82,188 33,135 - 33,135 49,053 40% Total Personnel - - 265,866 265,866 100,106 - 100,106 165,760 38% Supplies - - 7,160 7,160 - - - 7,160 0% Services & Charges Professional Services - - 54,000 54,000 1,505 - 1,505 52,495 3% Printing & Advertising - - 4,000 4,000 - - - 4,000 0% Education & Training - - 1,200 1,200 - - - 1,200 0% Travel - - 1,200 1,200 - - - 1,200 0% Repairs & Maintenance - - 2,400 2,400 - - - 2,400 0% Interfund Allocations - - - - - - - - - Other Services & Charges 5 - 10,000 10,000 1,748 - 1,748 8,252 17% Interfund Transfers Out - - - - - - - - - Total Services & Charges 5 - 72,800 72,800 3,254 - 3,254 69,547 4% Capital - - - - - - - - - Total Expenditures 5 - 345,826 345,826 103,359 - 103,359 242,467 30% Net Surplus / (Deficit) 442 7,726 - - 47,375 47,375 Beginning Cash Balance 9,685 10,105 17,823 Cash Adjustments (22) (9) - Ending Cash Balance 10,105 17,823 17,823 65,229 Cash Reserves Target 1 - 34,583 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance (10427-16) and the Rental Safety Verification Program (RSVP) ordinance (10644- 19). Both of these programs are managed by the Department of Code Enforcement. Revenue generation for the Rental Safety Verification Program (RSVP) will be derived from follow up re-inspection fees and assessments for noncompliance. First and second inspections will have no charges; however, if not compliant after the second inspection, there will be charges requiring follow up inspections to validate compliance. Because this program is new, revenue could vary greatly from current estimates. A transfer from the Economic Development Income Tax (EDIT) Fund (#408) will make up the difference. Prior to the Rental Safety Verification Program (RSVP), proceeds from the landlord registration ($5 registration fee per year) were intended to fund Code Enforcement's costs of the program. However, previous guidelines for landlord registrations will be integrated into RSVP while working with landlords. Prior to 2020, the Rental Safety Verification Program (RSVP) was budgeted in the Consolidated Building Fund (#600). Starting in 2020, RSVP will be moved into this fund in order to better track its revenue and expenditures. From 2019 to 2020, two additional Code Inspectors will be added to expand the program, totaling $126,887 including wages and benefits. Health insurance increases and a 2% cost of living increase for non-bargaining staff also attributed to increased personnel expense. Professional Services increased by $54,000 for a professional service agreement with St. Vincent de Paul Society to provide relocation services to displaced residents as a result of uninhabitable homes. Cash Reserves Target 10% of Annual expenditures 128 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Code Enforcement Fund Fund Number 230 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits - - 31,200 31,200 17,770 17,770 13,430 57% Charges for Services - - 53,250 53,250 26,800 26,800 26,451 50% Fines, Forfeitures, and Fees - - 304,000 302,000 251,721 251,721 50,279 83% Interest Earnings - - - 2,000 1,169 1,169 831 58% Other Income - - 2,725 2,725 2,106 2,106 619 77% Interfund Allocation Reimb - - 76,927 76,927 44,872 44,872 32,055 58% Interfund Transfers In - - 3,619,593 3,619,593 2,111,423 2,111,423 1,508,170 58% Total Revenue - - 4,087,695 4,087,695 2,455,861 2,455,861 1,631,835 60% Expenditures by Subdivisions Neighborhood Code Enforce.- - 2,565,948 2,565,948 1,169,617 42,122 1,211,739 1,354,209 47% NEAT Crew - - 544,158 544,158 233,196 31,377 264,573 279,585 49% Animal Resource Center - - 977,589 977,589 543,751 23,337 567,088 410,501 58% Total Expenditures - - 4,087,695 4,087,695 1,946,564 96,836 2,043,400 2,044,295 50% Expenditures by Type Personnel Salaries & Wages - - 1,489,523 1,486,523 796,819 - 796,819 689,704 54% Fringe Benefits - - 630,253 633,253 336,061 - 336,061 297,192 53% Total Personnel - - 2,119,776 2,119,776 1,132,880 - 1,132,880 986,896 53% Supplies - - 163,700 163,700 50,613 10,856 61,469 102,232 38% Services & Charges Professional Services - - 110,300 110,300 24,600 24,751 49,351 60,949 45% Printing & Advertising - - 24,305 24,305 9,117 409 9,525 14,780 39% Utilities - - 30,223 30,223 19,515 1,266 20,781 9,442 69% Education & Training - - 15,000 15,000 53 - 53 14,947 0% Travel - - 2,400 3,910 3,826 - 3,826 84 98% Repairs & Maintenance - - 410,650 414,250 123,464 2,228 125,693 288,557 30% Interfund Allocations - - 814,847 814,847 475,322 - 475,322 339,525 58% Debt Service Principal - - 104,314 104,314 36,546 12,182 48,729 55,585 47% Debt Service Interest & Fees - - 7,770 7,770 2,237 753 2,991 4,779 38% Other Services & Charges - - 284,410 279,300 68,391 44,391 112,782 166,518 40% Total Services & Charges - - 1,804,219 1,804,219 763,071 85,980 849,051 955,166 47% Capital - - - - - - - - - Total Expenditures - - 4,087,695 4,087,695 1,946,564 96,836 2,043,400 2,044,294 50% Net Surplus / (Deficit) - - - - 509,297 412,461 Beginning Cash Balance - - - Cash Adjustments - - - Ending Cash Balance - - - 432,417 Cash Reserves Target - - 408,770 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: In 2020, the Department of Code Enforcement will be restructured from an accounting perspective in order to better track expenditures and align with the fund ordinances established by the Common Council. The Neighborhood Code Enforcement division and South Bend Animal Resource Center division will be moved from the Consolidated Building Fund (#600) into this fund. The Neighborhood Enforcement Action Team (NEAT) division will be moved from the Unsafe Building Fund (#219) into this fund. To see a comparison of revenues and expenditures from 2019 to 2020, see the division summaries and Code Enforcement historical summary. This fund was established in 2020 to track the revenue and expenditures of the Department of Code Enforcement's three main divisions: Neighborhood Code Enforcement (NCE), South Bend Animal Resource Center (SBARC), and Neighborhood Enforcement Action Team (NEAT). The Neighborhood Code Enforcement division upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. The South Bend Animal Resource Center division runs the animal resource center (aka animal shelter) and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. The NEAT division works in tandem with the Neighborhood Code Enforcement division to provide services for environmental clean-ups to homeowners and/or businesses. These clean-ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. Neighborhood Code Enforcement collects revenues from fees for environmental clean-ups, processing abandoned vehicles and ordinance violations. The South Bend Animal Resource Center collects revenues from fees for animal care & control activities such as adoption fees, pet licenses, pet microchipping, and animal surrender fee. These revenues do not cover the expenditures of these divisions. The difference is covered by an interfund transfer from the Economic Development Income Tax (EDIT) Fund (#408). The interfund allocation reimbursement is an internal accounting method to allocate a portion of the Code Enforcement administration personnel costs to the South Bend Animal Resource Center division. This nets out against the allocation expense recorded in this fund. Cash Reserves Target 10% of Annual expenditures 129 City of South Bend, Indiana Monthly Financial Report July 31, 2020 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits 31,987 34,657 31,200 31,200 17,770 17,770 13,430 57% Charges for Services 56,229 57,616 53,250 53,250 26,800 26,800 26,451 50% Fines, Forfeitures, and Fees 536,051 549,637 515,100 515,175 288,116 288,116 227,059 56% Interest Earnings 6,027 18,704 200 10,255 6,664 6,664 3,591 65% Other Income 58,590 12,659 3,125 3,125 2,106 2,106 1,019 67% Interfund Allocation Reimb - 73,304 76,927 76,927 44,872 44,872 32,055 58% Interfund Transfers In 1,665,326 3,210,400 3,865,219 3,865,219 2,254,704 2,254,704 1,610,515 58% Total Revenue 2,354,210 3,956,977 4,545,021 4,555,151 2,641,032 2,641,032 1,914,120 58% Expenditures by Fund Consolidated Bldg Fund (#600)2,678,595 3,001,390 - 270,543 24,415 216,840 241,255 29,288 89% Rental Units Regulation (#221)5 - 345,826 345,826 103,359 - 103,359 242,467 30% Unsafe Building Fund (#219)684,941 592,547 111,500 156,395 96,022 4,920 100,942 55,453 65% Code Enforcement Fund (#230)- - 4,087,695 4,087,695 1,946,564 96,836 2,043,400 2,044,295 50% Total Expenditures 3,363,542 3,593,937 4,545,021 4,860,459 2,170,360 318,595 2,488,956 2,371,503 51% Expenditures by Division Neighborhood Code Enfor.1,712,624 1,923,446 2,565,948 2,796,409 1,173,668 243,106 1,416,774 1,379,635 51% NEAT Crew 448,386 435,893 544,158 580,053 257,093 31,377 288,469 291,584 50% Rental Safety Verification Program 59,234 144,603 345,826 348,002 105,535 - 105,535 242,467 30% Unsafe Building 236,555 156,655 111,500 120,500 72,126 4,920 77,046 43,454 64% Animal Care & Control 906,737 933,341 977,589 1,015,495 561,939 39,193 601,131 414,364 59% Total Expenditures 3,363,537 3,593,937 4,545,021 4,860,459 2,170,360 318,595 2,488,956 2,371,504 51% Expenditures by Type Personnel Salaries & Wages 1,298,997 1,437,429 1,673,201 1,670,201 863,790 - 863,790 806,411 52% Fringe Benefits 595,651 538,583 712,441 715,441 369,196 - 369,196 346,245 52% Total Personnel 1,894,648 1,976,013 2,385,642 2,385,642 1,232,985 - 1,232,985 1,152,656 52% Supplies 117,767 108,267 170,860 211,141 76,246 17,110 93,356 117,785 44% Services & Charges Professional Services 172,494 177,400 180,600 190,983 42,726 29,863 72,588 118,395 38% Printing & Advertising 8,771 11,255 28,305 28,305 9,117 409 9,525 18,780 34% Utilities 31,852 34,801 30,223 30,223 19,515 1,266 20,781 9,442 69% Education & Training 6,089 6,873 16,200 16,200 53 - 53 16,147 0% Travel 4,869 6,444 3,600 5,110 3,826 - 3,826 1,284 75% Repairs & Maintenance 275,449 233,178 413,050 426,853 125,242 10,653 135,895 290,958 32% Interfund Allocations 517,905 719,048 814,847 814,847 475,322 - 475,322 339,525 58% Debt Service Principal 64,323 80,098 104,314 104,314 36,546 12,182 48,729 55,585 47% Debt Service Interest & Fees 7,135 6,144 7,770 7,770 2,237 753 2,991 4,779 38% Other Services & Charges 154,741 177,849 389,610 639,071 146,546 246,360 392,905 246,166 61% Interfund Transfers Out 27,500 - - - - - - - - Total Services & Charges 1,271,127 1,453,091 1,988,519 2,263,676 861,129 301,485 1,162,615 1,101,061 51% Capital 80,000 56,567 - - - - - - - Total Expenditures 3,363,542 3,593,937 4,545,021 4,860,459 2,170,360 318,595 2,488,956 2,371,502 51% Net Surplus / (Deficit) (1,009,331) 363,040 - (305,308) 470,672 152,077 Code Enforcement Historical Budget Summary - Fund 219, 221, 230 & 600 130 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Central Services Fund Number 222 Fund Type Internal Service Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits 4,107 3,320 4,440 4,440 900 900 3,540 20% Charges for Services 2,806,873 7,496,447 8,304,859 8,304,933 3,984,748 3,984,748 4,320,185 48% Interest Earnings 10,656 22,362 12,000 12,000 6,202 6,202 5,798 52% Other Income 5,006,296 5,417,866 4,944,250 4,944,350 26,653 26,653 4,917,697 1% Interfund Allocation Reimb 392,410 610,726 122,143 122,143 71,243 71,243 50,900 58% Interfund Transfers In - - - - - - - - Total Revenue 8,220,343 13,550,721 13,387,692 13,387,866 4,089,746 4,089,746 9,298,120 31% Expenditures by Division Equipment Services 2,639,137 7,000,441 7,812,107 8,017,413 3,730,762 10,992 3,741,754 4,275,659 47% Central Stores 245,265 284,301 - 26 26 - 26 - 99% Print Shop 142,462 160,886 10,018 13,581 8,891 515 9,406 4,175 69% Radio Shop 279,334 230,894 275,518 276,224 125,777 1,459 127,236 148,988 46% Building Maintenance 208,440 177,588 213,243 213,243 108,696 - 108,696 104,547 51% Facilities Management - 120,439 122,143 122,143 56,547 - 56,547 65,596 46% Utilities & Services 4,528,950 4,950,465 4,870,250 4,994,540 - - - 4,994,540 0% Sustainability 304,308 6,002 - - - - - - - Total Expenditures 8,347,896 12,931,016 13,303,279 13,637,170 4,030,699 12,966 4,043,665 9,593,505 30% Expenditures by Type Personnel Salaries & Wages 2,061,867 1,920,693 2,092,572 2,092,572 1,026,874 - 1,026,874 1,065,698 49% Fringe Benefits 930,977 731,886 894,766 894,766 452,703 - 452,703 442,063 51% Total Personnel 2,992,844 2,652,580 2,987,338 2,987,338 1,479,577 - 1,479,577 1,507,761 50% Supplies 134,464 4,515,181 4,870,798 4,888,320 2,125,033 7,643 2,132,676 2,755,644 44% Services & Charges Professional Services 30,814 8,439 13,000 13,000 - - - 13,000 0% Printing & Advertising 4,809 715 7,821 7,821 397 - 397 7,424 5% Utilities 4,587,384 5,013,625 4,935,174 5,059,464 38,351 - 38,351 5,021,113 1% Education & Training 12,049 4,603 20,050 20,900 7,029 - 7,029 13,871 34% Travel 1,251 481 4,000 3,577 - - - 3,577 0% Repairs & Maintenance 61,011 56,339 54,400 58,588 37,365 3,560 40,925 17,663 70% Interfund Allocations 411,263 648,014 306,521 306,521 178,806 - 178,806 127,715 58% Debt Service Principal 13,606 14,248 14,818 14,818 9,232 1,520 10,752 4,066 73% Debt Service Interest & Fees 1,566 1,029 463 463 344 11 355 108 77% Grants & Subsidies 5,320 2,434 - - - - - - - Other Services & Charges 14,514 13,329 17,405 19,869 8,073 233 8,306 11,563 42% Interfund Transfers Out 77,000 - 71,491 256,491 146,491 - 146,491 110,000 57% Total Services & Charges 5,220,588 5,763,256 5,445,143 5,761,512 426,089 5,323 431,412 5,330,100 7% Capital - - - - - - - - - Total Expenditures 8,347,896 12,931,016 13,303,279 13,637,170 4,030,699 12,966 4,043,665 9,593,505 30% Net Surplus / (Deficit) (127,553) 619,705 84,413 (249,304) 59,048 46,082 Beginning Cash Balance 1,085,494 1,003,425 1,455,158 Cash Adjustments 45,485 (167,972) - Ending Cash Balance 1,003,425 1,455,158 1,205,854 1,509,429 Cash Reserves Target 381,895 798,055 864,263 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: In 2020, the Financial Specialist Senior will be replaced with an Executive Assistant. Two costs centers will be discontinued: Central Stores/Purchasing and Print Shop. The only remaining cost associated with the Print Shop is the principal and interest payments on two commercial-grade printers, to be paid off in 2021. Central Purchasing will move back to the Department of Administration & Finance's budget in the General Fund (#101). From 2018 to 2019, Supplies Expense and Charges for Services Revenue increased due to a change in revenue and expense recognition. Central Services capital expenditures are tracked in the Central Services Capital Fund (#224). Transfers Out of the Central Services Operating Fund (#222) to the capital fund (#224) typically match the budgeted capital expenditures. In 2019, $300,000 was transferred to the capital fund for purchase of fleet management software. This fund tracks the operating costs of the Central Services Division. The Division provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services consists of 4 cost centers: Equipment Services, Building Maintenance, Radio Shop, and Facilities Management. The Department of Administration & Finance oversees the Central Services Division. Also, the electric and natural gas costs for the entire City are paid out of this fund and allocated back to departments. • Equipment Services and Radio Shop provide repair and maintenance services for the City's fleet and some external customers (governmental units such as St Joseph County and local township fire departments). Parts and labor for each workorder are charged back to City departments or billed to the external customers. • Building Maintenance provides repair and maintenance services to the City's facilities. This cost center is partially funded through internal labor rates. • Equipment Services also receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services such as Uber and Lyft. • Facilities Management is funded by an allocation. • This fund also receives revenue from interest earned on the fund's cash balance. Cash Reserves Target 10% of Annual expenditures, excluding utility accounting 131 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Central Services Capital Fund Number 224 Fund Type Internal Service Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 2,734 3,218 2,000 2,000 (10) (10) 2,010 0% Other Income - - - - - - - - Interfund Transfers In 77,000 - 71,491 256,491 146,491 146,491 110,000 57% Total Revenue 79,734 3,218 73,491 258,491 146,481 146,481 112,010 57% Expenditures by Type Supplies 8,905 4,718 - 5,501 5,501 - 5,501 - 100% Services & Charges Repairs & Maintenance 18,697 63,060 63,000 63,000 - - - 63,000 0% Debt Service Principal - 3,881 7,711 2,210 - - - 2,210 0% Debt Service Interest & Fees - 365 780 780 - - - 780 0% Interfund Transfers Out - - - - - - - - - Total Services & Charges 18,697 67,305 71,491 65,990 - - - 65,990 0% Capital 77,871 77,795 - 208,194 136,492 61,869 198,361 9,833 95% Total Expenditures 105,474 149,818 71,491 279,685 141,992 61,869 203,861 75,823 73% Net Surplus / (Deficit) (25,740) (146,601) 2,000 (21,194) 4,489 (57,380) Beginning Cash Balance 194,599 168,196 21,921 Cash Adjustments (664) 326 - Ending Cash Balance 168,196 21,921 727 26,448 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the capital expenditures of the Central Services Division. This fund receives transfers from the Central Services Operating Fund (#222). Transfers typically match the budgeted capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. In 2019, Central Services budgeted $300,000 for new fleet management software to help the Equipment Services division better manage the City's vehicle assets. Also, the Sample Street garage replaced its old forklift, purchased through a capital lease. In 2020, no new capital purchases are planned. The repair & maintenance budget is for parking lot repaving, annual maintenance of the CNG stations, and radio tower inspections. The capital lease principal and interest expense is for the new forklift, to be paid off over 5 years. In 2022, Equipment Services plans to lease-purchase a new truck to replace a 10 year-old service truck. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 132 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Liability Insurance Fund Number 226 Fund Type Internal Service Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 70,377 117,720 28,722 58,722 40,562 40,562 18,160 69% Other Income 703,577 989,555 2,000 1,494,473 1,481,586 1,481,586 12,887 99% Interfund Allocation Reimb 2,053,107 3,944,597 2,914,500 2,914,500 1,700,115 1,700,115 1,214,385 58% Interfund Transfers In - - - 49,087 49,087 49,087 - 100% Total Revenue 2,827,061 5,051,872 2,945,222 4,516,782 3,271,350 3,271,350 1,245,432 72% Expenditures by Division Safety/Risk Management 225,183 232,240 213,267 213,267 102,958 7,134 110,092 103,175 52% Liability Insurance 715,424 677,290 815,000 815,000 737,371 24,043 761,414 53,586 93% Business Insurance 1,380,506 742,777 2,001,965 2,096,092 439,376 10,860 450,236 1,645,856 21% Workers' Compensation 1,264,573 1,479,416 1,029,000 1,029,095 947,497 10,691 958,188 70,907 93% Catastrophic Events 208,887 650,224 - 968,627 741,559 210,069 951,627 17,000 98% Total Expenditures 3,794,574 3,781,947 4,059,232 5,122,081 2,968,761 262,796 3,231,557 1,890,524 63% Expenditures by Type Personnel Salaries & Wages 188,273 152,168 162,412 162,412 69,795 - 69,795 92,617 43% Fringe Benefits 85,214 61,226 67,612 67,612 25,811 - 25,811 41,801 38% Other Personnel Costs 37,684 33,353 40,000 40,095 8,366 10,691 19,057 21,038 48% Total Personnel 311,170 246,747 270,024 270,119 103,971 10,691 114,662 155,456 42% Supplies 10,108 51,453 12,950 12,950 1,537 150 1,687 11,263 13% Services & Charges Professional Services 903,446 521,468 984,929 1,082,556 356,989 27,985 384,974 697,582 36% Printing & Advertising - - 483 483 - - - 483 0% Education & Training 13,336 29,927 20,000 20,000 285 6,000 6,285 13,715 31% Travel 2,743 3,245 3,000 3,000 356 - 356 2,644 12% Repairs & Maintenance 105,403 31,110 2,000 2,000 930 - 930 1,070 46% Interfund Allocations 111,929 144,621 77,446 77,446 45,176 - 45,176 32,270 58% Insurance 1,640,270 2,010,853 1,535,000 1,535,000 1,578,127 6,918 1,585,045 (50,045) 103% Other Services & Charges 565,379 169,766 1,153,400 1,149,900 139,831 984 140,815 1,009,085 12% Interfund Transfers Out 25,425 - - - - - - - - Total Services & Charges 3,367,932 2,910,989 3,776,258 3,870,385 2,121,694 41,887 2,163,580 1,706,804 56% Capital 105,364 572,758 - 968,627 741,559 210,069 951,627 17,000 98% Total Expenditures 3,794,574 3,781,947 4,059,232 5,122,081 2,968,761 262,796 3,231,557 1,890,523 63% Net Surplus / (Deficit) (967,513) 1,269,925 (1,114,010) (605,299) 302,589 39,793 Beginning Cash Balance 4,674,728 3,696,778 4,961,426 Cash Adjustments (10,437) (5,277) - Ending Cash Balance 3,696,778 4,961,426 4,356,127 5,276,772 Cash Reserves Target 1,897,287 1,890,973 2,561,041 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and provides training once an issue has been brought to the attention of the Safety & Risk division. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any workplace injuries. Capital expenditures budgeted in 2018 and 2019 were for repairs to City facilties and replacement of equipment related to 2018 flood damage. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020. This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operation of the Safety & Risk division. This fund is managed by the Department of Administration & Finance. Revenues for this fund come from other City funds that pay a share proportionate to their estimated liability expenses. Various methodologies will be used to effectively and fairly assign costs to city funds and departmental operations. Safety & Risk costs are allocated based on departments' budgeted positions. Liability and worker's compensation costs are allocated based on two-year claims history. Business insurance costs are allocated based on net book value of departments' capital assets (per CAFR). When this fund has sufficient reserves, allocations to departments may decrease. Insurance claim reimbursements are also received in this fund. Cash Reserves Target 50% of Annual expenditures 133 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name IT / Innovation / 311 Call Center Fund Number 279 Fund Type Internal Service Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interfund Allocation Reimb 6,788,985 7,991,331 6,656,930 6,656,930 3,883,205 3,883,205 2,773,725 58% Charges for Services - 92,585 - 111,796 111,796 111,796 - 100% Other Income 47,427 66,798 32,690 36,513 29,832 29,832 6,681 82% Donations 100,000 - - - - - - - Interest Earnings 30,723 67,048 10,000 25,000 15,239 15,239 9,761 61% Interfund Transfers In - - - - - - - - Total Revenue 6,967,135 8,217,762 6,699,620 6,830,239 4,040,072 4,040,072 2,790,167 59% Expenditures by Division 311 Call Center 526,971 519,646 578,196 579,154 260,441 732 261,174 317,980 45% Innovation & Technology 5,264,986 7,348,706 6,828,730 9,038,406 4,162,547 2,404,617 6,567,164 2,471,242 73% Total Expenditures 5,791,956 7,868,352 7,406,926 9,617,560 4,422,988 2,405,349 6,828,337 2,789,222 71% Expenditures by Type Personnel Salaries & Wages 1,558,863 1,689,240 1,981,340 1,981,340 1,046,802 - 1,046,802 934,538 53% Fringe Benefits 619,247 569,382 748,836 748,836 400,411 - 400,411 348,425 53% Total Personnel 2,178,109 2,258,622 2,730,176 2,730,176 1,447,213 - 1,447,213 1,282,963 53% Supplies 119,984 169,850 164,850 178,260 28,191 20,820 49,011 129,249 27% Services & Charges Professional Services 710,365 1,065,128 615,700 2,046,094 516,490 919,992 1,436,483 609,611 70% Printing & Advertising 298 5,181 5,270 6,275 1,005 - 1,005 5,270 16% Education & Training 15,237 22,957 57,900 71,132 8,433 8,629 17,062 54,070 24% Travel 20,941 32,456 27,110 31,381 7,385 - 7,385 23,996 24% Repairs & Maintenance 2,246,257 2,975,430 2,839,472 3,501,333 1,732,594 1,333,429 3,066,022 435,311 88% Interfund Allocations 5,211 6,785 5,911 5,911 3,446 - 3,446 2,465 58% Debt Service Principal 209,189 391,117 522,557 522,557 350,023 84,204 434,227 88,330 83% Debt Service Interest & Fees 26,836 52,924 49,356 49,356 38,800 6,809 45,609 3,747 92% Grants & Subsidies 25,000 - - - - - - - - Other Services & Charges 234,530 287,902 388,624 475,085 289,408 31,466 320,875 154,210 68% Interfund Transfers Out - 600,000 - - - - - - - Total Services & Charges 3,493,863 5,439,880 4,511,900 6,709,124 2,947,585 2,384,530 5,332,114 1,377,010 79% Capital - - - - - - - - - Total Expenditures 5,791,956 7,868,352 7,406,926 9,617,560 4,422,988 2,405,349 6,828,337 2,789,222 71% Net Surplus / (Deficit) 1,175,179 349,410 (707,306) (2,787,321) (382,916) (2,788,265) Beginning Cash Balance 1,589,083 2,758,297 3,108,342 Cash Adjustments (5,964) 636 - Ending Cash Balance 2,758,297 3,108,342 321,021 2,793,502 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: ERP Implementation: In 2019, $600,000 (from prior year reserves) was transferred to the County Option Income Tax (COIT) Fund (#404) to cover the cost of the new enterprise resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million with an anticipated go-live date of April 1, 2020. Mayoral Initiatives: SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to make government more efficient. CityWorks: In 2020, IT will continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise platform because it integrated well with GIS and had substantial adoption from similarly sized cities. Bloomberg Mayor's Challenge (2019- 2022): $1M grant to build a sustainable public-private transportation-as-a-benefit model in South Bend, key audience: transportation insecure hourly wage workers. Grant funds cover programming for 3 years of pilots, strategic planning, partnership building, and solution development. Funds cover personnel costs and pilots. Starting in late 2019, employers (ex: University of Notre Dame, Beacon Health Systems) will be financially contributing to pilots. NOTE: The revenue and expenditures of this grant are managed by the Department of Innovation & Technology, but are recorded in the Gift/Donation/Bequest Fund (#217). Technology Resource Center (opened during 2019): Technology Resource Center (TRC) in South Bend’s Ignition Park was built to democratize technology in our region. All will be welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co-location between South Bend Code School, the City’s Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data training, cross-sector “Beta City” collaborations, and public programming about regional innovation. This fund receives revenue in the form of a fixed cost interfund allocation. The cost of the 311 Call Center and the Department of Innovation & Technology is allocated between the City departments based on various criteria including number of devices, number of user licenses, departmental specific software renewal, and more. For 2020, the allocation to departments is less than the Department of Innovation & Technology's 2020 budget, thus spending down the cash reserves in this fund. This fund does not need to carry high cash reserves because it's budget is fully allocated each year. This internal service fund tracks the revenues and expenditures of the Department of Innovation & Technology, which includes the 311 Call Center, Services, Infrastructure, Business Analytics, Applications, and Civic Innovation. The 311 Call Center was established to handle resident telephone calls in an efficient and effective manner. It provides residents with a "one-stop" shop to contact city departments with inquiries and service requests. Starting in 2017, IT Dept costs were moved to this fund. The IT Dept provides technical services to the various departments within the City. The Department of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic partnerships. Cash Reserves Target No reserve requirement 134 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Self-Funded Employee Benefits Fund Number 711 Fund Type Internal Service Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 18,067,948 13,344,016 15,989,183 15,989,733 9,267,894 9,267,894 6,721,839 58% Other Income 440,913 397,653 385,000 385,703 90,666 90,666 295,037 24% Interest Earnings 209,508 288,858 77,097 77,097 62,787 62,787 14,310 81% Interfund Transfers In - - - - - - - - Total Revenue 18,718,369 14,030,527 16,451,280 16,452,533 9,421,347 9,421,347 7,031,186 57% Expenditures by Subdivision Health Insurance 15,677,149 15,517,230 17,287,245 17,294,968 7,544,816 99,856 7,644,672 9,650,296 44% Workplace Wellness Clinic 862,693 1,108,117 1,104,308 1,122,404 702,164 415,443 1,117,606 4,798 100% Employee Wellness 76,217 86,863 91,160 91,160 31,450 37,869 69,319 21,841 76% Total Expenditures 16,616,059 16,712,210 18,482,713 18,508,532 8,278,429 553,168 8,831,597 9,676,935 48% Expenditures by Type Personnel Other Personnel Costs 14,459,995 14,704,500 16,416,939 16,416,939 7,076,540 42,084 7,118,624 9,298,315 43% Total Personnel 14,459,995 14,704,500 16,416,939 16,416,939 7,076,540 42,084 7,118,624 9,298,315 43% Supplies 74,825 198,245 85,000 103,096 84,492 13,812 98,304 4,792 95% Services & Charges Professional Services 1,046,223 1,163,954 1,246,508 1,254,231 743,121 497,272 1,240,394 13,837 99% Printing & Advertising - - 100 100 - - - 100 0% Insurance 610,829 632,597 732,666 732,666 372,961 - 372,961 359,705 51% Other Services & Charges 10,473 12,913 1,500 1,500 1,316 - 1,316 184 88% Interfund Transfers Out 413,714 - - - - - - - - Total Services & Charges 2,081,238 1,809,464 1,980,774 1,988,497 1,117,397 497,272 1,614,670 373,826 81% Capital - - - - - - - - - Total Expenditures 16,616,059 16,712,210 18,482,713 18,508,532 8,278,429 553,168 8,831,597 9,676,933 48% Net Surplus / (Deficit)2,102,310 (2,681,683) (2,031,433) (2,055,999) 1,142,917 589,749 Beginning Cash Balance 9,935,961 11,997,127 9,277,319 Cash Adjustments (41,144) (38,125) - Ending Cash Balance 11,997,127 9,277,319 7,221,320 10,512,487 Cash Reserves Target 4,154,015 4,178,052 4,627,133 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. During the 2019 budget process, it was determined that this fund was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City gave a one-time break in the health insurance cost per employee charged to departments. In 2020, the health insurance cost per employee will increase back to regular rates. Claims are forecasted to increase 5% year over year. The City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees. This fund accounts for insurance and claims relating to employees, including medical, dental, life, flex spending, etc. The City of South Bend is self-insured - it pays medical, dental, and vision claims directly, as opposed to paying an insurance company to pay the claims. Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's Office on an annual basis, as well as from employee and public safety retiree health insurance premiums. Cash Reserves Target 25% of Annual expenditures 135 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Unemployment Compensation Fund Number 713 Fund Type Internal Service Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services - - 7,357 7,357 3,887 3,887 3,470 53% Interest Earnings 3,816 5,213 1,189 1,189 982 982 207 83% Interfund Transfers In - - - - - - - - Total Revenue 3,816 5,213 8,546 8,546 4,869 4,869 3,677 57% Expenditures by Type Personnel Other Personnel Costs 20,480 32,957 55,000 55,000 59,149 - 59,149 (4,149) 108% Total Personnel 20,480 32,957 55,000 55,000 59,149 - 59,149 (4,149) 108% Supplies - - - - - - - - - Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures 20,480 32,957 55,000 55,000 59,149 - 59,149 (4,149) 108% Net Surplus / (Deficit) (16,664) (27,744) (46,454) (46,454) (54,281) (54,281) Beginning Cash Balance 225,977 208,514 180,911 Cash Adjustments (799) 141 - Ending Cash Balance 208,514 180,911 134,457 126,941 Cash Reserves Target 5,120 8,239 13,750 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2011 to account for unemployment claims and outplacement services paid. This fund charges an allocation to departments through payroll to cover the cost of unemployment claims paid. In November 2016, the charge was suspended due to the fund's high cash reserves. In 2020, the allocation to departments resumed at 0.01% of full-time wages and will increase slightly each year in order to cover unemployment claims. All unemployment claims and outplacement services for all departments are paid through this fund. Claims have remained fairly low in recent years. Cash Reserves Target 25% of Annual expenditures 136 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Parental Leave Fund Fund Number 714 Fund Type Internal Service Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 163,651 166,529 257,488 257,488 137,596 137,596 119,892 53% Interest Earnings 467 937 414 464 444 444 20 96% Interfund Transfers In - - - - - - - - Total Revenue 164,118 167,466 257,902 257,952 138,040 138,040 119,912 54% Expenditures by Type Personnel Salaries & Wages 112,882 186,085 253,846 253,846 71,190 - 71,190 182,656 28% Total Personnel 112,882 186,085 253,846 253,846 71,190 - 71,190 182,656 28% Supplies - - - - - - - - - Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures 112,882 186,085 253,846 253,846 71,190 - 71,190 182,656 28% Net Surplus / (Deficit) 51,237 (18,618) 4,056 4,106 66,850 66,850 Beginning Cash Balance - 51,126 32,563 Cash Adjustments (111) 55 - Ending Cash Balance 51,126 32,563 36,669 99,469 Cash Reserves Target 9,031 14,887 20,308 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave Program was developed based on the models of other progressive, best-in-class employers. The program is funded by an allocation to departments charged through payroll. In 2020, the allocation will be 0.35% of full-time wages. This charge may increase or decrease based on the financial needs of the program and the performance of the fund. The program was well-received and continues to grow. Based on historical program participation, expenditures are budgeted at 40 births x 240 hours off of work x the average hourly wage. Cash Reserves Target 8% of Annual expenditures - one month reserve 137 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Rainy Day Fund Number 102 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 183,841 289,770 132,905 132,905 66,582 66,582 66,323 50% Total Revenue 183,841 289,770 132,905 132,905 66,582 66,582 66,323 50% Total Expenditures - - - - - - - - - Net Surplus / (Deficit)183,841 289,770 132,905 132,905 66,582 66,582 Beginning Cash Balance 10,294,137 10,439,531 10,733,474 Cash Adjustments (38,447) 4,173 - Ending Cash Balance 10,439,531 10,733,474 10,866,379 10,818,457 Cash Reserves Target 8,591,175 8,206,394 8,998,791 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. The cash reserve requirement for this fund is 3% of prior year operational expenditures in Civil City funds, excluding interfund transfers. This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue. Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. No expenditures are budgeted at this time. The most recent activity was an interfund loan to four other funds during 2011. 3% of total expenditures in previous fiscal year, excluding interfund transfers Cash Reserves Target 138 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Gift, Donation, Bequest Fund Number 217 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 2,481 13,279 4,613 5,313 5,041 5,041 272 95% Engineering 50,000 100,000 - - - - - - Innovation - 274,000 403,743 404,000 404,000 404,000 - 100% Human Rights General - 91,517 18,000 18,000 6,864 6,864 11,136 38% Office of Sustainability - - - - 41,000 41,000 (41,000) - Historic Preservation 18,583 183 - 150 150 150 1 100% AmeriCorps - 125,000 - - - - - - AC&C Donations 40,167 41,996 25,000 40,000 38,319 38,319 1,681 96% Pokagon Band Donation - Bowman C - 100,000 - 100,000 100,000 100,000 - 100% Total Revenue 111,231 745,975 451,356 567,463 595,373 595,373 (27,910) 105% Expenditures by Project Wayfinding Signage Project 11,524 53,988 - 57,944 50,986 6,958 57,944 - 100% Bloomberg Mayors Challenge - 127,296 286,028 550,198 196,544 188,946 385,491 164,707 70% Human Rights Scholarship Prog.- 19,310 28,150 28,150 6,650 - 6,650 21,500 24% Bike Signage 350 - 2,500 2,500 - - - 2,500 0% AEP Grant (Office of Sustainab.)- - - - - - - - - Historic Preservation Commiss.322 - 5,000 5,000 - - - 5,000 0% Milton Trust Energy Grant - 2,600 - 112,275 39,418 12,682 52,100 60,175 46% Animal Resource Center 34,604 38,658 35,000 35,000 3,992 4,617 8,609 26,391 25% Pokagon Band Donation - - - - - - - - - Total Expenditures 46,800 241,853 356,678 791,067 297,591 213,204 510,795 280,273 65% Expenditures by Type Supplies 322 - 5,000 5,000 - - - 5,000 0% Services & Charges Professional Services 42,669 218,362 308,328 630,442 251,523 198,121 449,644 180,798 71% Printing & Advertising - 3,479 21,650 21,650 6,650 - 6,650 15,000 31% Repairs & Maintenance 1,014 4,181 10,000 122,275 39,418 15,082 54,501 67,775 45% Grants & Subsidies - 15,831 9,000 9,000 - - - 9,000 0% Other Services & Charges 2,795 - 2,700 2,700 - - - 2,700 0% Interfund Transfers Out - - - - - - - - - Total Services & Charges 46,478 241,853 351,678 786,067 297,591 213,204 510,795 275,273 65% Capital - - - - - - - - - Total Expenditures 46,800 241,853 356,678 791,067 297,591 213,204 510,795 280,273 65% Net Surplus / (Deficit) 64,431 504,122 94,678 (223,604) 297,782 84,578 Beginning Cash Balance 100,898 164,817 668,273 Cash Adjustments (512) (665) - Ending Cash Balance 164,817 668,273 444,669 973,153 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Revenues and expenditures vary depending on donations received and when projects are sufficiently funded. 2017: The major project in 2017 was the MLK/Hesburgh statue ($200,000) in Leighton Plaza. 2018-2020 expenditures include additional renovations for the animal shelter as well as bike signage. Mayor's Challenge Award - The City of South Bend is developing a transportation-as-a-benefit program, partnering with local employers to provide free or subsidized transportation to/from work for low-wage shift workers who are transport insecure. Goals include reducing employee turnover, increasing productivity, and increasing resident access to employment, all of which will in turn strengthen the local economy. Of this grant, 62% of funds are allocated to personnel who will design, implement and manage the program and develop a self- sustaining model. 17% of funds are allocated to covering costs of participant transportation; the 3-year period we will transition from program-funded transportation to employer/employee-funded transportation. 18% of costs are allocated to operational/technical partners to develop and manage infrastructure (data management, participant enrollment, etc.). 3% of costs are allocated to media/communications to support employer recruitment, participant enrollment, and public messaging. 1% of costs are allocated to travel/events; it’s estimated that key program personnel will travel 1x for program research and 2x to relevant industry conferences and that the program will host 3 major events to recruit new partners/participants for the program. At the end of the 3-year period, it is expected the city will have developed a sustainable, replicable model for a transportation-as-a- benefit program which will continue to scale across the South Bend region and other similar geographies This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations to the South Bend Animal Resource Center are held in this fund. This fund is funded by donations. Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, the South Bend Animal Resource Center (SBARC) started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions through 2/24/2023. Cash Reserves Target No reserve requirement 139 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Loss Recovery Fund Number 227 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 12,871 16,668 4,579 4,579 3,756 3,756 823 82% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 12,871 16,668 4,579 4,579 3,756 3,756 823 82% Expenditures by Type Services & Charges Professional Services 73,065 1,211 - - - - - - - Other Services & Charges 135,000 36,100 - 200,000 - 200,000 200,000 - 100% Interfund Transfers Out - - - - - - - - - Total Services & Charges 208,065 37,311 - 200,000 - 200,000 200,000 - 100% Capital 24,273 - - - - - - - - Total Expenditures 232,338 37,311 - 200,000 - 200,000 200,000 - 100% Net Surplus / (Deficit)(219,467) (20,643) 4,579 (195,421) 3,756 (196,244) Beginning Cash Balance 847,926 625,798 605,471 Cash Adjustments (2,661) 315 - Ending Cash Balance 625,798 605,471 410,050 610,264 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects related to environmental cleanup. At this time, the only revenue comes from interest earned on the fund's cash balance. In 2019, this fund was used to fund legal professional services related to environmental issues and granular activated carbon reconditioning. Cash Reserves Target No reserve requirement 140 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Human Rights Federal Grant Fund Number 258 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 74,580 247,060 138,200 138,200 1,000 1,000 137,200 1% Interest Earnings 8,862 12,491 5,978 5,978 1,088 1,088 4,890 18% Other Income 23,303 312 7,050 7,050 - - 7,050 0% Interfund Transfers In - - - - - - - - Total Revenue 106,745 259,863 151,228 151,228 2,088 2,088 149,140 1% Expenditures by Subdivision General 23,369 76,493 3,000 29,525 10,061 16,464 26,525 3,000 90% EEOC 41,941 103,333 131,274 132,941 59,037 8,705 67,742 65,199 51% HUD 84,003 87,503 108,174 108,174 51,592 75 51,667 56,507 48% Total Expenditures 149,313 267,329 242,448 270,640 120,689 25,244 145,933 124,706 54% Expenditures by Type Personnel Salaries & Wages 52,886 119,255 135,130 135,130 71,970 - 71,970 63,160 53% Fringe Benefits 25,756 35,042 49,418 49,418 22,326 - 22,326 27,092 45% Total Personnel 78,642 154,296 184,548 184,548 94,296 - 94,296 90,252 51% Supplies 1,772 1,330 2,000 2,000 1,425 371 1,797 203 90% Services & Charges Professional Services 37,812 21,691 27,800 32,467 16,333 8,334 24,667 7,800 76% Printing & Advertising 15,369 - 4,000 23,200 7,215 12,000 19,215 3,985 83% Education & Training 15 3,709 3,500 8,500 635 4,539 5,174 3,326 61% Travel 6,412 9,201 15,300 14,100 - - - 14,100 0% Grants & Subsidies 8,000 - - - - - - - - Other Services & Charges 1,292 607 5,300 5,825 784 - 784 5,041 13% Interfund Transfers Out - 76,493 - - - - - - - Total Services & Charges 68,899 111,703 55,900 84,092 24,968 24,873 49,841 34,252 59% Capital - - - - - - - - - Total Expenditures 149,313 267,329 242,448 270,640 120,689 25,244 145,933 124,707 54% Net Surplus / (Deficit) (42,567) (7,467) (91,220) (119,412) (118,601) (143,845) Beginning Cash Balance 572,740 528,434 521,051 Cash Adjustments (1,739) 84 - Ending Cash Balance 528,434 521,051 401,639 405,010 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Grant fund - spend down to zero This fund tracks the portion of the Human Rights division that is funded by the federal government. This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). In 2020, both the Employment Manager and the Housing Manager will be retitled Director of Employment and Director of Housing. This change was made as a result of the retirement of the Director of Human Rights at the beginning of 2019. A portion of the salary for the Human Rights Director will be shared between the two positions, increasing the salary cap for each position by 24% from 2019 to 2020. The increase in health insurance from 2019 to 2020 is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the regular rates. 141 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name COVID-19 Response Fund Number 264 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - - - 487,087 487,087 (487,087) - Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue - - - - 487,087 487,087 (487,087) - Expenditures by Type Personnel Other Personnel Costs - - - 345 - - - 345 0% Total Personnel - - - 345 - - - 345 0% Supplies - - - 76,104 101,639 75,046 176,685 (100,581) 232% Services & Charges Professional Services - - - 5,390 2,500 - 2,500 2,890 46% Printing & Advertising - - - - 1,185 180 1,365 (1,365) - Utilities - - - - - - - - - Education & Training - - - - - - - - - Travel - - - - - - - - - Repairs & Maintenance - - - 1,484 1,116 450 1,566 (82) 106% Interfund Allocations - - - - - - - - - Debt Service Principal - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - Grants & Subsidies - - - 1,932,293 1,328,463 1,623,177 2,951,640 (1,019,347) 153% Insurance - - - - - - - - - Other Services & Charges - - - 9,459 12,278 40,100 52,378 (42,919) 554% Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - 1,948,626 1,345,542 1,663,907 3,009,449 (1,060,823) 154% Capital - - - - - - - - - Total Expenditures - - - 2,025,075 1,447,181 1,738,953 3,186,134 (1,161,059) 157% Net Surplus / (Deficit)- - - (2,025,075) (960,094) (2,699,047) Beginning Cash Balance - - - Cash Adjustments - - - Ending Cash Balance - - (2,025,075) (883,764) Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Grant fund - spend down to zero This fund was established to track the costs associated with the City's response to the COVID-19 coronavirus pandemic. This fund will receive grants. Expenditures will be related to various activities such as funding for quarantine sites, supplies, and lost wages. 142 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name County Option Income Tax Fund Number 404 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 12,339,734 12,879,847 12,440,774 13,764,809 8,581,153 8,581,153 5,183,656 62% Intergov./ Grants - 12,500 - - - - - - Interest Earnings 182,755 348,410 100,000 100,000 78,514 78,514 21,486 79% Donations - 5,000 - - - - - - Other Income 657,457 83,772 40,000 322,056 171,998 171,998 150,058 53% Interfund Transfers In 324,159 927,077 - - - - - - Total Revenue 13,504,106 14,256,606 12,580,774 14,186,865 8,831,666 8,831,666 5,355,200 62% Expenditures by Activity General City 1,595,318 1,684,386 2,841,456 3,181,123 1,650,734 653,512 2,304,245 876,878 72% Finance - 22,973 - - - - - - - Legal Dept 57,389 10,400 50,000 50,000 2,725 - 2,725 47,276 5% Information Technology 495 1,375,412 33,414 1,710,664 1,484,274 200,092 1,684,366 26,298 98% Police Programs and Grants 40,000 40,000 40,000 40,000 40,000 - 40,000 - 100% Police Other 2,805,226 1,618,739 1,684,757 1,684,757 614,170 603,640 1,217,811 466,946 72% Fire Other 166,390 926,579 - - - - - - - Vacant & Abandoned Houses - 380,612 250,000 517,640 120,257 141,815 262,072 255,568 51% Community Investment 949,592 1,083,688 170,000 1,471,085 262,291 1,079,063 1,341,354 129,731 91% Park Maintenance 1,476,733 751,050 1,808,672 1,808,672 1,118,134 357,193 1,475,328 333,344 82% Engineering 17,400 207,469 200,000 254,743 79,882 33,904 113,786 140,957 45% Streets 71,004 1,978,142 2,447,750 2,464,835 1,404,761 5,179 1,409,940 1,054,895 57% Curb & Sidewalk 1,500,000 1,500,000 1,500,000 1,500,000 875,000 - 875,000 625,000 58% Local Roads & Streets 12,755 - - - - - - - - Street Signals & Lighting 1,614,522 1,729,535 1,554,725 1,554,725 1,149,446 - 1,149,446 405,279 74% Total Expenditures 10,306,824 13,308,985 12,580,774 16,238,244 8,801,675 3,074,398 11,876,073 4,362,172 73% Expenditures by Type Supplies 680,965 207,469 200,000 256,243 83,990 35,404 119,394 136,849 47% Services & Charges Professional Services 244,535 1,675,224 130,000 2,085,695 1,544,774 349,904 1,894,678 191,017 91% Printing & Advertising - - - 500 500 - 500 - 100% Utilities 1,614,522 1,729,535 1,554,725 1,554,725 1,149,446 - 1,149,446 405,279 74% Repairs & Maintenance 1,483,180 725,734 762,271 910,578 477,063 377,883 854,946 55,632 94% Interfund Allocations 6,873 8,631 8,633 8,633 5,038 - 5,038 3,595 58% Debt Service Principal 1,519,775 1,557,180 1,620,219 1,620,219 614,212 572,243 1,186,455 433,764 73% Debt Service Interest & Fees 126,666 90,721 97,952 97,952 19,400 31,397 50,797 47,155 52% Grants & Subsidies 1,285,117 1,318,244 335,991 1,143,940 237,858 906,160 1,144,018 (78) 100% Other Services & Charges 430,460 1,009,336 1,509,492 1,777,132 839,785 499,008 1,338,794 438,338 75% Interfund Transfers Out 2,787,600 4,764,329 6,361,491 6,361,491 3,710,871 - 3,710,871 2,650,620 58% Total Services & Charges 9,498,728 12,878,933 12,380,774 15,560,865 8,598,947 2,736,596 11,335,543 4,225,322 73% Capital 127,132 222,583 - 421,136 118,738 302,399 421,136 - 100% Total Expenditures 10,306,824 13,308,985 12,580,774 16,238,244 8,801,675 3,074,398 11,876,073 4,362,171 73% Net Surplus / (Deficit) 3,197,281 947,621 - (2,051,379) 29,991 (3,044,408) Beginning Cash Balance 8,614,576 11,770,743 12,724,697 Cash Adjustments (41,114) 6,333 - Ending Cash Balance 11,770,743 12,724,697 10,673,318 12,781,977 Cash Reserves Target 5,153,412 6,654,492 8,119,122 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures, and other uses as deemed by the Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (#202) for street paving & patching will be paid from COIT instead of EDIT Fund (#408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April 2020. The cost of the software and implementation is paid out of COIT, reflected in the 2019 budget. The City has a service contract with DTSB (Downtown South Bend, Inc.) for the maintenance of the streetscapes and sidewalks downtown. From 2019 to 2020, the cost of this contract was further consolidated into this fund, an increase of over $600K. In 2020, Department of Community Investment (DCI) activities formerly paid out of this fund will be moved into the Economic Development Income Tax (EDIT) Fund (#408) in order to consolidate DCI expenditures. The City continues to budget funding for the demolition of vacant & abandoned houses. The Department of Public Works manages the Light Up South Bend program - a partnership with Indiana/Michigan Power Co. to install additional street lights in neighborhoods throughout South Bend. The Lamppost Lighting Program is meant to improve safety by adding more street lighting throughout South Bend. The City selected two areas where residents pay less for a lamppost. They were chosen based on income, number of vacant lots, and need for lighting in the neighborhood. In 2020, the Goodwill Strategic Outreach Unit will be moved into the new Community Initiatives division in the General Fund (#101). This fund accounts for the receipt and expense of County Option Income Tax (COIT). County Option Income Tax (COIT) revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (#410). This fund also receives revenue from interest earned on the fund's cash balance. Cash Reserves Target 50% of Annual expenditures 143 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Cumulative Capital Development Fund Number 406 Fund Type Capital Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 436,677 455,002 415,213 415,213 238,080 238,080 177,133 57% Intergov./ Shared Revenues 38,373 40,353 10,000 19,791 19,791 19,791 - 100% Interest Earnings 8,476 9,852 330 830 551 551 279 66% Interfund Transfers In - - - - - - - - Total Revenue 483,526 505,207 425,543 435,834 258,422 258,422 177,412 59% Expenditures by Type Services & Charges Debt Service Principal 549,419 498,598 550,179 550,179 309,159 154,869 464,027 86,152 84% Debt Service Interest & Fees 25,983 40,678 37,638 37,638 18,723 13,301 32,024 5,614 85% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 575,402 539,276 587,817 587,817 327,882 168,169 496,051 91,766 84% Capital - 271,112 - 14,388 12,970 1,419 14,389 (1) 100% Total Expenditures 575,402 810,388 587,817 602,205 340,851 169,588 510,439 91,765 85% Net Surplus / (Deficit) (91,876) (305,181) (162,274) (166,371) (82,429) (252,018) Beginning Cash Balance 622,016 528,040 223,617 Cash Adjustments (2,101) 758 - Ending Cash Balance 528,040 223,617 57,246 148,836 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. A cumulative capital development fund is defined under Indiana Code (I.C. 36-9-16) and was established by the Common Council in 1985 (ordinance no. 7486-85). This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established. This fund also receives auto excise and commercial vehicle excise tax (intergovernmental shared revenues). Currently, this fund pays the debt service payments for several police vehicle capital lease-purchases. About 34 patrol cars need to be replaced every year to maintain the fleet. Cars are kept for at least five years, up to 10, depending on wear and tear. The Police Department is proposing to replace cars with hybrid vehicles. The cost is about $40.000-43,000 per vehicle, or about $10,000 per year for a 5-year lease. 2019 included a one-time capital expenditure of $286,000 to help fund the My SB Parks & Trails project at Howard Park. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 144 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Cumulative Capital Improvement Fund Number 407 Fund Type Capital Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 236,379 231,026 240,933 240,933 107,135 107,135 133,798 44% Interest Earnings 5,563 14,444 8,500 8,500 3,763 3,763 4,737 44% Other Income 25,000 25,000 - 25,000 18,750 18,750 6,250 75% Interfund Transfers In - - - - - - - - Total Revenue 266,942 270,470 249,433 274,433 129,649 129,649 144,785 47% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out 249,500 - 250,000 250,000 145,835 - 145,835 104,165 58% Total Services & Charges 249,500 - 250,000 250,000 145,835 - 145,835 104,165 58% Capital - 28,000 180,000 180,000 - - - 180,000 0% Total Expenditures 249,500 28,000 430,000 430,000 145,835 - 145,835 284,165 34% Net Surplus / (Deficit) 17,442 242,470 (180,567) (155,567) (16,186) (16,186) Beginning Cash Balance 430,948 446,760 689,015 Cash Adjustments (1,631) (215) - Ending Cash Balance 446,760 689,015 533,448 674,009 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 1966 to account for the receipt of cigarette tax revenue designated to be used solely for capital improvements. (Ordinance no. 4832-66) This fund receives cigarette tax revenue. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned on the fund's cash balance. In 2018, the 2011 Century Center Refunding Bond was paid off. In 2019, $28,000 was used to purchase furniture for the Howard Park Renovation Project, part of the greater My SB Parks & Trails Project that is being managed by the Venues, Parks & Arts Department. In 2020, this fund will be used for Department of Community Investment (DCI) activities: $100,000 for the Burke Building stabilization project and $80,000 for the Complete Streets Transportation project. In 2021, DCI will implement an alley improvement pilot program at $50,000 a year. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 145 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Economic Development Income Tax Fund Number 408 Fund Type Special Revenue Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 11,885,489 12,474,651 12,098,890 13,381,005 8,320,235 8,320,235 5,060,770 62% Intergov./ Grants - - - 12,500 12,500 12,500 - 100% Fines, Forfeitures, and Fees 354,660 354,660 354,660 354,660 354,660 354,660 - 100% Interest Earnings 260,688 463,996 254,322 254,322 113,660 113,660 140,662 45% Other Income 598,182 160,625 150,000 151,188 151,188 151,188 - 100% Interfund Transfers In - 178,534 - - - - - - Total Revenue 13,099,020 13,632,466 12,857,872 14,153,675 8,952,242 8,952,242 5,201,432 63% Expenditures by Activity General City 2,996,975 - 76,233 76,233 44,468 - 44,468 31,765 58% Finance - 19,365 - - - - - - - PSAP 2,395,284 2,818,011 2,799,865 3,004,638 1,730,179 1,152,734 2,882,912 121,726 96% Neighborhood Code Enforcement 1,258,252 2,288,841 2,184,021 2,184,021 1,274,011 - 1,274,011 910,010 58% Rental Unit Inspection - 75,718 245,626 245,626 143,281 - 143,281 102,345 58% Unsafe Building - - 544,158 544,158 317,423 - 317,423 226,735 58% AC&C General 820,662 845,841 891,414 891,414 519,989 - 519,989 371,425 58% Community Investment 1,209,809 4,225,555 5,415,149 8,370,915 2,180,133 2,479,000 4,659,133 3,711,782 56% 2015 Park Bond 750 410,020 378,506 378,506 222,229 - 222,229 156,277 59% Potawatomi Zoo 100,000 - - - - - - - - 2018 Zoo Bond - 214,487 322,900 322,900 320,900 - 320,900 2,000 99% Streets 1,937,750 445,439 - 54,561 35,749 18,812 54,561 - 100% Total Expenditures 10,719,482 11,343,276 12,857,872 16,072,972 6,788,362 3,650,546 10,438,907 5,634,065 65% Expenditures by Type Services & Charges Professional Services 2,528,862 3,267,745 3,635,865 3,729,399 1,693,460 1,202,661 2,896,121 833,278 78% Printing & Advertising 606 350 45,000 45,000 132 50 182 44,818 0% Utilities 1,281 3,274 - 45,781 34,553 9,292 43,845 1,936 96% Repairs & Maintenance 133,329 626,634 175,250 234,109 81,823 19,323 101,145 132,964 43% Debt Service Principal - 100,000 165,000 301,441 244,591 - 244,591 56,850 81% Debt Service Interest & Fees 750 115,237 158,650 226,982 192,661 - 192,661 34,321 85% Grants & Subsidies 964,922 975,685 1,915,000 4,639,968 684,553 2,332,035 3,016,587 1,623,381 65% Other Services & Charges 467,351 221 5,000 5,000 - - - 5,000 0% Interfund Transfers Out 6,572,551 5,826,360 6,608,107 6,608,107 3,856,590 - 3,856,590 2,751,517 58% Total Services & Charges 10,669,652 10,915,507 12,707,872 15,835,787 6,788,362 3,563,361 10,351,722 5,484,065 65% Capital 49,830 427,769 150,000 237,185 - 87,185 87,185 150,000 37% Total Expenditures 10,719,482 11,343,276 12,857,872 16,072,972 6,788,362 3,650,546 10,438,907 5,634,065 65% Net Surplus / (Deficit) 2,379,538 2,289,191 - (1,919,297) 2,163,881 (1,486,665) Beginning Cash Balance 12,770,240 15,097,440 17,389,466 Cash Adjustments (52,337) 2,835 - Ending Cash Balance 15,097,440 17,389,466 15,470,169 19,667,870 Cash Reserves Target 5,359,741 5,671,638 8,036,486 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Parks Bonds, and the 2018 Zoo Bonds. It also pays for various economic development initiatives and interfund transfers to the fund the Department of Community Investment (DCI) administration (Fund #211) and the Department of Code Enforcement (Fund #219 & #230). In 2020, Department of Community Investment (DCI) activities formerly paid out of the County Option Income Tax (COIT) Fund (#404) will be moved into this fund in order to consolidate DCI expenditures. 2020 budgeted expenditures include: $220K for permanent supportive housing, $200K for weather amnesty, $300K for two neighborhood plans, $210K for IT start-up costs for the Plan Commission, $175K for neighborhood organization support, $275K for façade matching grants, $500K for small business development (including workforce programming), $50K for an alley stabilization pilot program, $100K for Complete Streets Transportation projects, $330K for expenses related to Redevelopment owned properties, $40K for promotion of new DCI programs, $115K for the South Bend Chamber of Commerce. This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue. This fund is a source of bonding capacity for the City and efforts are made to keep significant cash reserves in order to receive a higher credit rating and lower interest rates. This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County. For the revenue forecast, EDIT revenue is budgeted to increase about 2% per year. Other Income is from the sale of properties held for resale by the Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance. The final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011. Cash Reserves Target 50% of Annual expenditures 146 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Equipment/Vehicle Leasing Fund Number 750 Fund Type Capital Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 31,472 16,783 - 680 675 675 5 99% Debt Proceeds 6,638,312 1,472,985 4,329,076 4,329,076 - - 4,329,076 0% Interfund Transfers In 101,776 - - - - - - - Total Revenue 6,771,560 1,489,768 4,329,076 4,329,756 675 675 4,329,081 0% Expenditures by Type Services & Charges Debt Service Principal - 91,941 - - 355,128 - 355,128 (355,128) - Debt Service Interest & Fees 500 9,172 - - 12,324 - 12,324 (12,324) - Other Services & Charges 217,125 250 - - - - - - - Interfund Transfers Out 219,861 - - - 1,752 - 1,752 (1,752) - Total Services & Charges 437,486 101,364 - - 369,204 - 369,204 (369,204) - Capital 6,990,658 3,313,965 4,329,076 4,590,138 300,278 - 300,278 4,289,860 7% Total Expenditures 7,428,144 3,415,328 4,329,076 4,590,138 669,482 - 669,482 3,920,656 15% Net Surplus / (Deficit)(656,584) (1,925,560) - (260,382) (668,808) (668,808) Beginning Cash Balance 3,598,717 2,942,035 1,016,476 Cash Adjustments (98) 1 - Ending Cash Balance 2,942,035 1,016,476 756,094 347,672 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Capital lease fund - spend down to zero This fund is used to track the expenditures of capital lease proceeds used to purchase vehicles and equipment for City departments. The funds are held by an escrow agent and expended upon the provision by the City of a proper claim form and invoice. The trustee escrow accounts have been maintained by the City for many years. All expenditures in this fund are approved by the Board of Public Works before they are submitted to the trustee bank for payment. Historically, the City has used 5-year leases and received an interest rate around 2%. Debt service principal and interest payments are budgeted in individual departments. This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank. Expenditures are for the purchase of vehicles and equipment for departments. 147 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name South Bend Redevelopment Authority Fund Number 752 Fund Type Debt Service Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 4,699 6,383 4,500 4,500 2,291 2,291 2,209 51% Interfund Transfers In 3,115,000 2,867,378 2,870,500 2,870,500 2,671,500 2,671,500 199,000 93% Total Revenue 3,119,699 2,873,761 2,875,000 2,875,000 2,673,791 2,673,791 201,209 93% Expenditures by Type Services & Charges Debt Service Principal 1,915,000 1,725,000 1,790,000 1,790,000 1,050,000 - 1,050,000 740,000 59% Debt Service Interest & Fees 1,192,219 1,136,669 1,075,613 1,075,613 544,384 - 544,384 531,229 51% Interfund Transfers Out 324,220 - - - - - - - - Total Services & Charges 3,431,439 2,861,669 2,865,613 2,865,613 1,594,384 - 1,594,384 1,271,229 56% Total Expenditures 3,431,439 2,861,669 2,865,613 2,865,613 1,594,384 - 1,594,384 1,271,229 56% Net Surplus / (Deficit)(311,740) 12,092 9,387 9,387 1,079,407 1,079,407 Beginning Cash Balance 522,232 210,492 222,584 Cash Adjustments - - - Ending Cash Balance 210,492 222,584 231,971 1,301,991 Cash Reserves Target 210,492 222,584 231,971 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The South Bend Redevelopment Authority Fund records debt service payments received from the City that are passed through to the paying agent bank and the bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report (CAFR). The South Bend Redevelopment Authority receives debt service payments from the City (recorded as interfund transfers) and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes: - 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (#324), final payment 5/1/26, (debt schedule #62) - 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (#436), final payment 2/15/33, (debt schedule #54) 2018 The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee bank ($324,170.83) was deposited into COIT Fund (#404). The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the trustee bank ($60.85) was deposited into the River East Residential TIF Fund (#436). Cash Reserves Target 100% cash reserves per bond covenants 148 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name South Bend Building Corporation Fund Number 755 Fund Type Debt Service Funds Control City Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 10,314 15,243 4,000 4,000 3,402 3,402 598 85% Interfund Transfers In 2,646,000 2,641,500 2,636,586 2,645,000 2,645,000 2,645,000 - 100% Total Revenue 2,656,314 2,656,743 2,640,586 2,649,000 2,648,402 2,648,402 598 100% Expenditures by Type Services & Charges Debt Service Principal 2,100,000 2,175,000 2,250,000 2,250,000 1,235,000 - 1,235,000 1,015,000 55% Debt Service Interest & Fees 536,875 457,744 380,085 380,085 198,563 - 198,563 181,523 52% Interfund Transfers Out - - - - - - - - - Total Services & Charges 2,636,875 2,632,744 2,630,085 2,630,085 1,433,563 - 1,433,563 1,196,523 55% Total Expenditures 2,636,875 2,632,744 2,630,085 2,630,085 1,433,563 - 1,433,563 1,196,523 55% Net Surplus / (Deficit) 19,439 23,999 10,501 18,915 1,214,840 1,214,840 Beginning Cash Balance 771,586 791,026 815,025 Cash Adjustments - - - Ending Cash Balance 791,026 815,025 833,940 2,029,865 Cash Reserves Target 791,026 815,025 833,940 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the South Bend Building Corporation debt service. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). The South Bend Building Corporation receives debt service payments from the City and passes them to bondholders through trustee banks. This fund also receives revenue from interest earned on the cash held at the trustee bank. The fund accounts for the debt service payments for Building Corporation bonds. Current debt includes: - 2010 Public Works Service Center Refunding Bonds, Refunding 2001 - debt payments paid for by River West TIF Fund (#324) and the Sewage Works Operating Fund (#641), final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Department Renovations Refunding Bonds, Refunding 2003 - debt payments paid for by River West TIF Fund (#324), final payment 2/1/23, (debt schedule #39) - 2013 EMS/Fire Station/Tower Bonds - debt payments paid for by the Fire Department Capital Fund (#287), final payment 2/1/33, (debt schedule #116) Cash Reserves Target 100% cash reserves per bond covenants 149 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name TIF - River West Development Area (Airport) Fund Number 324 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 17,896,032 18,555,308 16,411,377 16,411,377 9,106,858 9,106,858 7,304,519 55% Intergov./ Shared Revenues 395,000 395,000 397,000 397,000 190,750 190,750 206,250 48% Intergov./ Grants 22,988 41,206 - - 13,844 13,844 (13,844) - Charges for Services 3,220 2,160 - - - - - - Interest Earnings 490,094 744,246 580,000 580,000 141,668 141,668 438,332 24% Other Income 4,670,365 129,336 - - 168,412 168,412 (168,412) - Interfund Transfers In 45,896 64,022 60,000 60,000 28,493 28,493 31,507 47% Total Revenue 23,523,597 19,931,280 17,448,377 17,448,377 9,650,025 9,650,025 7,798,352 55% Expenditures by Type Services & Charges Professional Services 1,291,350 1,099,869 823,462 2,438,359 624,397 734,269 1,358,666 1,079,693 56% Debt Service Principal 2,806,409 4,038,315 3,750,570 3,750,570 3,119,356 531,214 3,650,570 100,000 97% Debt Service Interest & Fees 1,026,282 1,198,375 1,028,220 1,028,220 989,459 37,661 1,027,120 1,101 100% Other Services & Charges 2,163,396 1,325,523 - 1,114,574 344,048 525,905 869,953 244,621 78% Interfund Transfers Out 4,267,975 4,266,098 4,264,294 4,264,294 4,559,085 199,000 4,758,085 (493,791) 112% Total Services & Charges 11,555,412 11,928,180 9,866,546 12,596,017 9,636,344 2,028,049 11,664,393 931,624 93% Capital 14,557,517 8,735,222 8,133,454 21,814,223 5,816,844 4,947,759 10,764,604 11,049,619 49% Total Expenditures 26,112,929 20,663,402 18,000,000 34,410,240 15,453,188 6,975,809 22,428,997 11,981,243 65% Net Surplus / (Deficit)(2,589,332) (732,123) (551,623) (16,961,863) (5,803,163) (12,778,972) Beginning Cash Balance 33,563,915 31,665,638 30,950,203 Cash Adjustments 691,055 16,687 - Ending Cash Balance 31,665,638 30,950,203 13,988,340 25,193,141 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund also receives a Hotel/Motel Tax (intergovernmental shared revenues). Various projects and development opportunities include: Chocolate Factory Sewer, Cleveland Ameritech Reconstruction, local match to federal funds for Coal Line Trail project, Olive Street Reconstruction, South Shore Double Tracking, United Way Community Center, West Side Main Streets, Public Works projects, and various development opportunities which may be presented to the Redevelopment Commission in 2020. Cash Reserves Target No reserve requirement 150 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name TIF - West Washington Fund Number 422 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 332,220 261,830 289,982 289,982 130,874 130,874 159,108 45% Interest Earnings 38,012 41,430 40,000 40,000 6,230 6,230 33,770 16% Other Income - 18,500 - 300 300 300 - 100% Interfund Transfers In - - - - - - - - Total Revenue 370,233 321,760 329,982 330,282 137,404 137,404 192,878 42% Expenditures by Type Services & Charges Professional Services 148 - - 479 - - - 479 0% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 148 - - 479 - - - 479 0% Capital 845,540 1,089,137 400,000 1,005,186 128,958 266,729 395,688 609,498 39% Total Expenditures 845,688 1,089,137 400,000 1,005,665 128,958 266,729 395,688 609,977 39% Net Surplus / (Deficit) (475,456) (767,377) (70,018) (675,383) 8,446 (258,283) Beginning Cash Balance 2,279,940 1,797,082 1,031,822 Cash Adjustments (7,402) 2,117 - Ending Cash Balance 1,797,082 1,031,822 356,439 1,042,037 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue. The City Cemetery Master Plan is funded through this TIF. Additionally, in 2020 the Elm Streetscape will be funded through this TIF Fund. Cash Reserves Target No reserve requirement 151 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name TIF - River East Development Area (NE Dev) Fund Number 429 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 3,062,820 2,722,642 2,586,336 2,586,336 1,696,739 1,696,739 889,598 66% Interest Earnings 158,627 249,447 240,000 240,000 45,757 45,757 194,243 19% Other Income 72,104 7,725 - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 3,293,551 2,979,815 2,826,336 2,826,336 1,742,496 1,742,496 1,083,841 62% Expenditures by Type Services & Charges Professional Services 340,567 29,225 - 146,069 56,099 16,672 72,771 73,298 50% Insurance - 25,256 - 744 - - - 744 0% Other Services & Charges 7,417 790 - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 347,984 55,271 - 146,813 56,099 16,672 72,771 74,042 50% Capital 631,070 5,686,682 2,800,000 9,271,228 1,711,575 4,590,917 6,302,492 2,968,736 68% Total Expenditures 979,054 5,741,954 2,800,000 9,418,041 1,767,674 4,607,589 6,375,263 3,042,778 68% Net Surplus / (Deficit) 2,314,497 (2,762,138) 26,336 (6,591,705) (25,178) (4,632,767) Beginning Cash Balance 8,790,697 10,967,923 8,215,417 Cash Adjustments (137,272) 9,633 - Ending Cash Balance 10,967,923 8,215,417 1,623,712 8,229,694 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue. Various projects and development opportunities include: Completion of the City's commitment to the Wharf Phase II (Three Twenty Cascades) and East Bank Parking Analysis projects, Public Works projects, and various development opportunities which may be presented to the Redevelopment Commission in 2020. Cash Reserves Target No reserve requirement 152 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name TIF - Southside Development #1 Fund Number 430 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 2,166,637 1,755,231 1,858,569 1,858,569 1,978,849 1,978,849 (120,280) 106% Interest Earnings 147,610 249,564 200,000 200,000 60,082 60,082 139,918 30% Other Income 3,020 - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 2,317,267 2,004,796 2,058,569 2,058,569 2,038,931 2,038,931 19,638 99% Expenditures by Type Services & Charges Professional Services 242,352 190,544 - 774,268 91,266 156,939 248,205 526,063 32% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 242,352 190,544 - 774,268 91,266 156,939 248,205 526,063 32% Capital 459,009 1,642,471 2,000,000 6,253,038 12,741 95,629 108,371 6,144,667 2% Total Expenditures 701,361 1,833,015 2,000,000 7,027,306 104,007 252,569 356,576 6,670,730 5% Net Surplus / (Deficit) 1,615,906 171,781 58,569 (4,968,737) 1,934,924 1,682,355 Beginning Cash Balance 7,848,685 9,432,094 9,607,799 Cash Adjustments (32,498) 3,925 - Ending Cash Balance 9,432,094 9,607,799 4,639,062 11,559,195 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue. Various projects and development opportunities include: South East Master Plan Implementation, Public Works projects, and various development opportunities which may be presented to the Redevelopment Commission in 2020. Cash Reserves Target No reserve requirement 153 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name TIF - Douglas Road Fund Number 435 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes - - - - - - - - Interest Earnings 3,477 5,428 - 1,000 916 916 84 92% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 3,477 5,428 - 1,000 916 916 84 92% Expenditures by Type Services & Charges Professional Services - 21,575 - 186,425 95,143 17,108 112,250 74,175 60% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - 21,575 - 186,425 95,143 17,108 112,250 74,175 60% Capital - - - - - - - - - Total Expenditures - 21,575 - 186,425 95,143 17,108 112,250 74,175 60% Net Surplus / (Deficit)3,477 (16,147) - (185,425) (94,227) (111,334) Beginning Cash Balance 201,109 203,834 187,806 Cash Adjustments (751) 119 - Ending Cash Balance 203,834 187,806 2,381 94,127 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. No revenues are expected at this time. In 2017, the interfund loan from the Major Moves Fund (#412) was paid off (debt schedule #64). The remaining cash will be spent on utility relocation in the area. The TIF increment for pay year 2020 has been formally released to be allocated to the respective taxing units. For pay years after 2020 the Redevelopment Commission will review the increment and determine if it will be released or collected for use in future projects. Cash Reserves Target No reserve requirement 154 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name TIF - River East Residential (NE Res) Fund Number 436 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 4,686,651 4,933,558 5,770,197 5,770,197 2,938,534 2,938,534 2,831,663 51% Interest Earnings 4,559 54,332 40,000 40,000 9,080 9,080 30,920 23% Other Income 6 - - - - - - - Interfund Transfers In 61 - - - - - - - Total Revenue 4,691,277 4,987,889 5,810,197 5,810,197 2,947,614 2,947,614 2,862,583 51% Expenditures by Type Services & Charges Professional Services 2,026 - 26,047 26,047 - - - 26,047 0% Debt Service Principal 376,417 392,522 409,383 409,383 202,535 - 202,535 206,848 49% Debt Service Interest & Fees 116,911 102,306 85,445 85,445 44,129 - 44,129 41,316 52% Other Services & Charges - - - - - - - - - Interfund Transfers Out 4,693,972 3,769,003 3,864,125 3,864,125 3,864,125 - 3,864,125 - 100% Total Services & Charges 5,189,326 4,263,831 4,385,000 4,385,000 4,110,789 - 4,110,789 274,211 94% Capital - - - - - - - - - Total Expenditures 5,189,326 4,263,831 4,385,000 4,385,000 4,110,789 - 4,110,789 274,211 94% Net Surplus / (Deficit)(498,049) 724,058 1,425,197 1,425,197 (1,163,175) (1,163,175) Beginning Cash Balance 3,492,629 2,982,744 3,706,897 Cash Adjustments (11,835) 95 - Ending Cash Balance 2,982,744 3,706,897 5,132,094 2,550,077 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue. At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (#759). Transfers Out are interfund transfers to the Eddy Street Commons Debt Service Fund (#760) which makes the debt payments on this bond. This fund is repaying two interfund loans (debt schedules #84 & #85). Principal and interest payments are made to to the Major Moves Fund (#412). The loans will be paid off in 2024 and 2029. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. Cash Reserves Target No reserve requirement 155 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Airport 2003 Debt Reserve Fund Number 315 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 18,472 28,483 20,000 20,000 6,430 6,430 13,570 32% Total Revenue 18,472 28,483 20,000 20,000 6,430 6,430 13,570 32% Expenditures by Type Services & Charges Debt Service Principal - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - Interfund Transfers Out 17,155 23,962 20,000 20,000 10,664 - 10,664 9,336 53% Total Services & Charges 17,155 23,962 20,000 20,000 10,664 - 10,664 9,336 53% Total Expenditures 17,155 23,962 20,000 20,000 10,664 - 10,664 9,336 53% Net Surplus / (Deficit) 1,317 4,521 - - (4,234) (4,234) Beginning Cash Balance 1,040,462 1,037,930 1,042,908 Cash Adjustments (3,849) 456 - Ending Cash Balance 1,037,930 1,042,908 1,042,908 1,040,462 Cash Reserves Target 1,037,930 1,042,908 1,042,908 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule 6) for the airport taxable project. The only activity is interest income which is promptly transferred out to the River West TIF Fund (#324). The debt service reserve will be used towards the last debt service payment due August 1, 2024. Cash Reserves Target 100% debt service reserve per bond covenants 156 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Airport 2003 Debt Reserve Fund Number 315 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 18,472 28,483 20,000 20,000 6,430 6,430 13,570 32% Total Revenue 18,472 28,483 20,000 20,000 6,430 6,430 13,570 32% Expenditures by Type Services & Charges Debt Service Principal - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - Interfund Transfers Out 17,155 23,962 20,000 20,000 10,664 - 10,664 9,336 53% Total Services & Charges 17,155 23,962 20,000 20,000 10,664 - 10,664 9,336 53% Total Expenditures 17,155 23,962 20,000 20,000 10,664 - 10,664 9,336 53% Net Surplus / (Deficit) 1,317 4,521 - - (4,234) (4,234) Beginning Cash Balance 1,040,462 1,037,930 1,042,908 Cash Adjustments (3,849) 456 - Ending Cash Balance 1,037,930 1,042,908 1,042,908 1,040,462 Cash Reserves Target 1,037,930 1,042,908 1,042,908 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority bonds (debt schedule 5) for the Palais Royale project. The only activity is interest income which is promptly transferred out to the River West TIF Fund (#324). The debt service reserve will be used towards the last debt service payment due August 1, 2024. Cash Reserves Target 100% debt service reserve per bond covenants 157 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name 2018 TIF Park Bond Debt Service Fund Number 351 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings (275) 27,510 12,618 12,618 6,321 6,321 6,297 50% Debt Proceeds 993,495 - - - - - - - Total Revenue 993,220 27,510 12,618 12,618 6,321 6,321 6,297 50% Total Expenditures - - - - - - - - - Net Surplus / (Deficit)993,220 27,510 12,618 12,618 6,321 6,321 Beginning Cash Balance - 991,077 1,018,984 Cash Adjustments (2,143) 396 - Ending Cash Balance 991,077 1,018,984 1,031,602 1,027,052 Cash Reserves Target 991,077 1,018,984 1,031,602 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. - The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into Fund 452 (2018 TIF Park Bond Capital) and will be used towards the approved capital projects (see Fund 452). - The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues. Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment. At the time of issuance, $993,495 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank. The debt service reserve will be used towards the last debt service payment due February 1, 2033. Cash Reserves Target 100% debt service reserve per bond covenants 158 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name South Shore Double Tracking Debt Service Fund Number 352 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings - - - 20 11 11 9 55% Debt Proceeds - 9,447,841 - - - - - - Interfund Transfers In - - - 488,171 488,171 488,171 - 100% Total Revenue - 9,447,841 - 488,191 488,182 488,182 9 100% Expenditures by Type Services & Charges Debt Service Principal - - - - - - - - - Debt Service Interest & Fees - 293,022 - - - - - - - Total Services & Charges - 293,022 - - - - - - - Capital - 9,125,000 - - - - - - - Total Expenditures - 9,418,022 - - - - - - - Net Surplus / (Deficit)- 29,819 - 488,191 488,182 488,182 Beginning Cash Balance - - 29,819 Cash Adjustments - - - Ending Cash Balance - 29,819 518,010 518,001 Cash Reserves Target - 29,819 518,010 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 100% debt service reserve per bond covenants This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2019 South Shore Double Tracking Project (debt schedule #200). The bonds were issued to fund the Northern Indiana Commuter Transportation District Main Line Double Tracking Project, which will be located partly within the geographical boundaries of the River West Development Area. The par amount of the bonds was $7,985,000 with a premium of $1,462,840.60. The bonds were closed on December 28, 2019 with a net interest rate of 5%. This fund receives interfund transfers from the River West TIF Fund (#324) in the amount of the lease rental payments per the debt schedule. This fund receives revenue from interest earned on the cash balance held at the trustee bank. At the time of issuance, $9,125,000 went towards the capital project, and the remaining amount went towards cost of issuance. Lease rental payments are due on January 15 and July 15 and bond payments are due on February 1 and August 1. The final bond payment is due Feburary 1, 2030. 159 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Redevelopment General Fund Number 433 Fund Type Special Revenue Funds Control Redevelopment Commission Controlled Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes - 84,095 8,775 24,117 20,461 20,461 3,656 85% Interest Earnings 2,799 24,815 15,000 15,000 6,773 6,773 8,227 45% Donations 607,302 1,177,112 1,000,000 1,500,000 500,000 500,000 1,000,000 33% Interfund Transfers In 28,126 - 150,000 150,000 87,500 87,500 62,500 58% Total Revenue 638,227 1,286,022 1,173,775 1,689,117 614,734 614,734 1,074,383 36% Expenditures by Type Services & Charges Professional Services 1,894 5,211 4,500 4,500 1,657 - 1,657 2,844 37% Grants & Subsidies - 416,989 1,025,000 1,414,636 523,711 210,253 733,964 680,672 52% Other Services & Charges - - - - - - - - - Interfund Transfers Out 28,100 - - - - - - - - Total Services & Charges 29,994 422,200 1,029,500 1,419,136 525,368 210,253 735,621 683,516 52% Capital - - - 2,214 2,214 - 2,214 - 100% Total Expenditures 29,994 422,200 1,029,500 1,421,350 527,582 210,253 737,835 683,516 52% Net Surplus / (Deficit) 608,233 863,822 144,275 267,767 87,152 (123,101) Beginning Cash Balance 7,403 614,296 1,476,915 Cash Adjustments (1,340) (1,204) - Ending Cash Balance 614,296 1,476,915 1,744,682 1,640,402 Cash Reserves Target 7,498 105,550 355,338 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment activities determined by the Redevelopment Commission and the Department of Community Investment. The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend. There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the Commission. This fund receives revenue from interest earned on the fund's cash balance. In 2019, this fund will receive the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. Beginning in 2018, the City of South Bend will receive donations from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on tribal land adjacent to the City. This is to be split between the General Fund (101) and the Redevelopment General Fund (433). As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and to address poverty and unemployment in the City. In 2020 projects will be aimed at addressing: Affordable and Reliable Transportation, High-quality and Convenient Childcare / Pre- K Services, Non-Traditional Financial Capital, Responsive, Neighborhood-based Amenities, Support the Creation / Growth of Small Businesses, and Workforce Training and Education. Cash Reserves Target 25% of Annual expenditures 160 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Certified Technology Park Fund Number 439 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 10,966 11,146 - 120 68 68 52 57% Total Revenue 10,966 11,146 - 120 68 68 52 57% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - 624,194 - 752 - 752 752 - 100% Total Expenditures - 624,194 - 752 - 752 752 - 100% Net Surplus / (Deficit)10,966 (613,048) - (632) 68 (684) Beginning Cash Balance 614,013 622,685 10,965 Cash Adjustments (2,293) 1,328 - Ending Cash Balance 622,685 10,965 10,333 11,052 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's dual-campus technology park. This fund received a special state tax distribution. Currently, this fund only receives revenue from interest earned on the fund's cash balance. 2019 funds were budgeted for the new Technology Resource Center (opened during 2019). The Technology Resource Center (TRC) in South Bend’s Ignition Park was built to democratize technology in our region. All will be welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co- location between South Bend Code School, the City’s Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data training, cross-sector “Beta City” collaborations, and public programming about regional innovation. Cash Reserves Target No reserve requirement 161 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name 2018 TIF Park Bond Capital Fund Number 452 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings (2,882) 202,657 - 35,000 21,653 21,653 13,347 62% Debt Proceeds 11,097,608 - - - - - - - Total Revenue 11,094,726 202,657 - 35,000 21,653 21,653 13,347 62% Expenditures by Type Services & Charges Professional Services 185,391 640,860 - 358,641 61,892 38,428 100,320 258,321 28% Debt Service Interest & Fees 259,773 - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 445,164 640,860 - 358,641 61,892 38,428 100,320 258,321 28% Capital 223,104 5,895,577 - 3,733,723 1,051,804 497,850 1,549,653 2,184,070 42% Total Expenditures 668,268 6,536,438 - 4,092,364 1,113,696 536,277 1,649,973 2,442,391 40% Net Surplus / (Deficit) 10,426,458 (6,333,781) - (4,057,364) (1,092,043) (1,628,320) Beginning Cash Balance - 10,403,960 4,085,672 Cash Adjustments (22,497) 15,493 - Ending Cash Balance 10,403,960 4,085,672 28,308 3,001,627 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects. Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero 162 City of South Bend, Indiana Monthly Financial Report July 31, 2020 Fund Name Airport Urban Enterprise Zone Fund Number 454 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2020 2020 2020 2020 Total 2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 6,915 10,900 8,000 8,000 2,505 2,505 5,495 31% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 6,915 10,900 8,000 8,000 2,505 2,505 5,495 31% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Grants & Subsidies - - 50,000 50,000 - - - 50,000 0% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - 50,000 50,000 - - - 50,000 0% Capital - - - - - - - - - Total Expenditures - - 50,000 50,000 - - - 50,000 0% Net Surplus / (Deficit)6,915 10,900 (42,000) (42,000) 2,505 2,505 Beginning Cash Balance 387,224 392,693 403,750 Cash Adjustments (1,446) 157 - Ending Cash Balance 392,693 403,750 361,750 406,947 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives revenue from interest earned on the fund's cash balance. This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program. Cash Reserves Target No reserve requirement 163