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Home My WebLink AboutAward Bid - Speed Hump Installation Bid Proj No. 120-043 - Premium Concrete Services, Inc. P HONE 574/ 235-9251 1316 C OUNTY-C ITY B UILDING F AX 574/ 235-9171 227 W. J EFFERSON B OULEVARD S OUTH B END,I NDIANA 46601-1830 C ITY OF S OUTH B END J AMES M UELLER,M AYOR B OARD OF P UBLIC W ORKS August 25, 2020 Mr. Max A. Yeakey Premium Concrete Services, Inc. 712 Richmond St. Elkhart, IN 46516 rbecker@premiumconcreteonline.com Dear Mr. Yeakey: The Board of Public Works, at its meeting held on August 25, 2020, awarded the above referenced project to you in the amount of $210,400. Please forward the following documents in one submittal by September 8, 2020 to my attention for Board of Public Works approval to lhensley@southbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, s/Linda M. Martin, Clerk Enclosures G ARY A. G ILOT E LIZABETH A. M ARADIK T HERESE J. D ORAU J ORDAN V. G ATHERS J OSEPH R. M OLNAR BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 25th Day of August, 2020, by and between, Premium Concrete Services, Inc., 712 Richmond St., Elkhart, IN 46516, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 120-043 DESCRIPTION: SPEED HUMP INSTALLATION COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $210,400 FUNDING: PR-00002148 The unit prices for this improvement were those prices as received and accepted by the Board on the 11th Day of August, 2020. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS PREMIUM CONCRETE SERVICES, INC. Gary A. Gilot, President Elizabeth A. Maradik, Member Printed Name Therese J. Dorau, Member Jordan V. Gathers, Member Signature Joseph R. Molnar, Attest: Linda M. Martin, Member Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I,, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. SecretaryCorporate Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM:Charlotte Brach,Project Engineer SUBJECT:Award Project No.120-043 Speed Hump Installation Bid DATE: August12, 2020 On August 11, 2020,the Board of Public Worksopened and read bidsfor the above project, which consisted of several divisions. The bidders ranked as follows: Division A BidderAmount 1.Premium Concrete Services, Inc.$110,600.00 2.Walsh & Kelly$149,464.00 Division B BidderAmount 1.Premium Concrete Services, Inc.$69,200.00 2.Walsh & Kelly$91,048.00 Division C BidderAmount 1.Premium Concrete Services, Inc.$30,600.00 2.Walsh & Kelly$42,604.00 I recommend award of a contract forDivisions A, B and Ctothe lowest responsive / responsible bidder,Premium Concrete Services, Inc.in the amount of $210,400.00. This award is subject to evidence that a good faith effort has been made to reconstruct the five speed humps that were not built to spec.The deadline for completion of this work is September th 4, 2020. If the work has been completed to City specs at this time, we plan to issue the Notice to Proceed. Sufficientfundshave been has appropriatedfrom Local Roads and Streets,251-06-600-506- 442001. tğŭĻ Њ ƚŅ Ћ Please call with your questions. Enc. Bid Tabulation tğŭĻ Ћ ƚŅ Ћ 3,850.005,250.002,200.003,000.001,100.001,500.00 64,000.0069,200.0030,600.00 28,000.00 101,500.00110,600.00210,400.00 Item TotalItem TotalItem Total YYYY $ $ $ $ $ $ $ $ $ $ $ $ Inc.Inc.Inc. letter included 275.00375.00275.00375.00275.00375.00 14,500.0016,000.0014,000.00 Premium Concrete Services, Unit PricePremium Concrete Services, Unit PricePremium Concrete Services, Unit Price $ $ $ $ $ $ $ $ $ $ Y - Just missing updated letter; old 804.00 2,814.001,608.006,000.003,000.00 10,500.0083,440.0091,048.0038,800.0042,604.00 136,150.00149,464.00283,116.00 Item TotalItem TotalItem Total YYY Y $ $ $ $ $ $ $ $ $ $ $ $ evidence Walsh & KellyWalsh & KellyWalsh & Kelly 201.00750.00201.00750.00201.00750.00 N - Missing apprenticeship 19,450.0020,860.0019,400.00 Unit PriceUnit PriceUnit Price $$ $ $$ $ $$ $ $ 3,500.002,000.006,000.001,000.003,000.00 94,500.0010,500.0054,000.0062,000.0027,000.0031,000.00 108,500.00201,500.00 Item TotalItem TotalItem Total $ $ $ $ $ $ $ $ $ $ $ $ 250.00750.00250.00750.00250.00750.00 Engineer's EstimateEngineer's EstimateEngineer's Estimate 13,500.0013,500.0013,500.00 Unit PriceUnit PriceUnit Price $ $ $ $ $ $ $ $ $ $ EAEAEAEAEAEAEAEAEA UnitUnitUnit Page 1 of 2 BID TABULATION Project No: 120-043 7488244 1414 Speed Hump Installation Bid QuantityQuantityQuantity For Bids Due: August 11, 2020 DIV. A THRU C TOTAL DescriptionSpeed Hump, ConcreteW 17 - 1High Contrast Chevron Pavement Marking SetDIVISION A TOTALDescriptionSpeed Hump, ConcreteW 17 - 1High Contrast Chevron Pavement Marking SetDIVISION A TOTALDescriptionSpeed Hump, ConcreteW 17 - 1High Contrast Chevron Pavement Marking SetDIVISION A TOTALAddendumBid BondWBE/MBE FormNon-Collusion AffadavitResponsible BidderI hereby certify that the above truly and accurately represents bids received for this project on August 11, 2020 123123123 Item No.Item No.Item No. Division A - Harter HeightsDivision B - Monroe ParkDivision C - Riverside and Lathrop Page 2 of 2 BID TABULATION Project No: 120-043 Speed Hump Installation Bid For Bids Due: August 11, 2020 Csbdi Charlotte Brach, Engineer I Dibsmpuuf! BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 8/12/2020 Department Name Charlotte Brach Engineering BPW Date 8/25/2020 Phone Extension 9246 Review and Approval Required Prior to Submittal to Board Diversity Compliance Officer Name and Inclusion Officer BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Premium Concrete Services, Inc. Yes If Yes, Approved by Purchasing New Vendor No MBE Yes MBE/WBE Contractor Completed E-Verify Form Attached WBE No Project Name 120-043 Speed Hump Installation Bid Project Number PROJ00000188 Funding Source Local Roads and Streets Account No. 251-06-600-506-442001PROJ00000188 Amount $210,400 Terms of Contract Divisible Base Bid Purpose/Description Award subject to evidence that a good faith effort has been made to reconstruct the five speed humps that were not built to spec. For Change Orders Only $ Increase Amount of Decrease ($ ) Previous Amount $ % Increase Decrease ( %) Current Percent of Change: New Amount $ % Increase Decrease ( %) Total Percent of Change: Time Extension Amount: New Completion Date: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 8/3/2020 Department Name Charlotte Brach Engineering BPW Date 8/11/2020 Phone Extension 9246 Review and Approval Required Prior to Submittal to Board Diversity Compliance Officer Name and Inclusion Officer BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services AgreementContractProposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal OpeningC/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Yes If Yes, Approved by Purchasing New Vendor No MBE Yes MBE/WBE Contractor Completed E-Verify Form Attached WBE No Project Name120-043 Speed Hump Installation Bid Project Number PROJ00000188 Funding Source Local Roads and Streets Account No. 251-06-600-506-442001—PROJ00000188 Amount Terms of Contract Purpose/DescriptionOpening of Bids for Speed Hump Installation in various locations. For Change Orders Only $ Increase Amount of Decrease ($ ) Previous Amount$ % Increase Decrease ( %) Current Percent of Change: New Amount $ % Increase Decrease ( %) Total Percent of Change: Time Extension Amount: New Completion Date: NOTICE TO BIDDERS Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed electronic bids at southbendin.gov/bidsuntil 9:30 a.m., Local Time, on August 11, 2020forthe following: Speed Hump Installation Bid Project No. 120-043 The Title of the Bid and Project Number (where applicable) as described above must be included in the subject line of the email to which you have attached your bid. The name of the company/vendor, address, contact email address and phone number must be included in the body of the email. Detailed instructions and information, including the link to the Reserved Mailboxfor electronic bid submittals, is available at southbendin.gov/bids. Work includes furnishing all labor, services, materials, insurance and equipment to installthirteen (13) speed humpsaccording to the intent of the Plans and Specificationsat various locationswithin South Bend, IN. The Contract Documents are on file and available for public inspection or purchase commencing on the 1303 Northside Blvd., South Bend, Indiana, 46615), www.e-arc.com/location/south.bend/ (574) 287-2944, toll free at (800) 783-7231. There will be anon-refundable charge for reproduction as set by ARC for every set of documents for all bidders. Additionally, the Contract Documents will be available that same day for inspection at MACIAF,212 W. Colfax Ave. South Bend, IN 46601. Electronic bids must an electronic copy of a Bid Bond or Certified Check in the amount of not less than five percent (5%) of the base bid plus any alternates. The awarded bidder will be requiredto send the original check or bid bond via USPS. intends to use on this construction contract and all other construction work (both federal and non-federal) in the St. Joseph County area during the performance of this contract or subcontract. The contractor commits itself to the goals for minority manpower and all other requirements, terms and conditions of these bid conditions by submitting a properly sealed bid. Woman and Minority-Owned Business Enterprises (W/MBE) are encouraged to respond to this notification. It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible Bidder Ordinance no later than the date of the public bid opening. Please note: The City reserves the right to request supplemental information provided by the bidder, and may also conduct random -qualified status. A Pre-Bid Conference will be held on Monday, August 3, 2020at1:00PMLocal Timeonline at shorturl.at/fAFN2. Any questions about bidding conditions must be addressed to Charlotte Brach at th cbrach@southbendin.govin writing no later than 5:00pm on August 6,2020. The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the lowest, responsive and responsible bid. BOARD OF PUBLIC WORKS Linda M. Martin, Clerk Publish two (2) times Version 3/31/2020 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date7/6/2020 Department NameCharlotte BrachEngineering BPW Date7/14/2020Phone Extension9246 Review and Approval Required Prior to Submittal to Board Diversity Compliance Officer Name and Inclusion Officer BPWAttorneyAttorney Name Dept. AttorneyAttorney Name Purchasing Check the Appropriate Item Type Required for All Submissions Professional Services AgreementContractProposal Open Market ContractAmendment/Addendum Special Purchase, QPA Bid OpeningBid AwardReq. to AdvertiseTitle Sheet Quote OpeningQuote AwardReject Bids/Quotes Proposal OpeningC/O & PCA No. PCA Chg. Order, No. Traffic ControlResolution Other: Ease./Encroach Required Information Company or Vendor Name YesIf Yes, Approved by Purchasing New Vendor No MBEYes MBE/WBE ContractorCompleted E-Verify Form Attached WBE No Project Name120-043 Speed Hump Installation Bid Project Number PROJ00000188 Funding SourceLocal Roads and Streets Account No.251-06-600-506-442001PROJ00000188 Amount Terms of Contract Purpose/DescriptionRequest to Advertise for receipt of bids for Speed Hump Installation in various locations. For Change Orders Only $ Increase Amount of Decrease($) Previous Amount$ % Increase Decrease(%) Current Percent of Change: New Amount$ % Increase Decrease(%) Total Percent of Change: TimeExtensionAmount: New Completion Date: P HONE 574/ 235-9251 1316 C OUNTY-C ITY B UILDING F AX 574/ 235-9171 227 W. J EFFERSON B OULEVARD S OUTH B END,I NDIANA 46601-1830 C ITY OF S OUTH B END J AMES M UELLER,M AYOR B OARD OF P UBLIC W ORKS August 25, 2020 Mr. Dustin Hilary Walsh & Kelly, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@walshkelly.com Dear Mr. Hilary: The Board of Public Works, at its meeting held on August 25, 2020, awarded the above referenced project to Premium Concrete Services, Inc. in the amount of $210,400. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, s/Linda M. Martin, Clerk Enclosure G ARY A. G ILOT E LIZABETH A. M ARADIK T HERESE J. D ORAU J ORDAN V. G ATHERS J OSEPH R. M OLNAR