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HomeMy WebLinkAbout08112020 Board of Public Works MeetingREGULAR MEETING AUGUST 11, 2020 136 AGENDA REVIEW MEETING The Agenda Review Session of the Board of Public Works scheduled for August 6, 2020, was cancelled. REGULAR MEETING AUGUST 11, 2020 The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, August 11, 2020, by Board President Gary A. Gilot. The meeting was streamed live to the public with Board President Gary A. Gilot and Board Members Elizabeth Maradik, Therese Dorau, Jordan Gathers, and Joseph Molnar present. Ms. Dorau confirmed the presence of all members with a roll call. Also present was Board Attorney Clara McDaniels and Clerk of the Board Linda Martin. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the minutes of the Regular Meeting of the Board held on July 28, 2020, were approved. OPENING OF BIDS — SPEED HUMP INSTALLATION — PROJECT NO. 120-043 (PR- 00002148 This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 akrueger@walshkelly.com Bid was signed by Mr. Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Division A Total — Harter Heights $149,464.00 Division B Total — Monroe Park $91,048.00 Division C Total — Riverside & Lathrop $42,604.00 Total Base Bid plus Alternates $283,116.00 PREMIUM CONCRETE SERVICES, INC. 712 Richmond St. Elkhart, IN 46516 rbecker@premiumconcreteonline.com Bid was signed by Mr. Max A. Yeakey Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Division A Total — Harter Heights $110,600.00 Division B Total — Monroe Park $69,200.00 Division C Total — Riverside & Lathrop $30,600.00 Total Base Bid plus Alternates $210,400.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above bids were referred to Engineering for review and recommendation. AWARD BID AND APPROVE CONTRACT — ONE (1) OR MORE. 2020 OR NEWER. 6 YARD FRONT END RUBBER TIRE LOADER — SPEC A (PR-00002818) Mr. Jeff Hudak, Central Services, advised the Board that on March 23, 2020, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Harding's Inc., 109 W. Commercial Ave., Lowell, IN 46356 in the amount of $323,876 for the Base Bid plus Alternate Nos. 1, 2, and 4. Therefore, Ms. Maradik made a motion that the REGULAR MEETING AUGUST 11, 2020 137 recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. APPROVAL OF REQUEST TO REJECT BIDS AND READVERTISE — CENTURY CENTER ESPORTS ARENA— PROJECT NO. 119-106CR (HOTEL/MOTEL TAX FUND) In a memorandum to the Board, Ms. Rebecca Plantz, Engineering, requested the Board reject all bids for the above referenced project due to exceeding the budget, and approve to re -advertise. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the bids were rejected, and the project was approved to re -advertise. APPROVE CHANGE ORDER NO. 1 — CORBY IRONWOOD ROCKNE INTERSECTION IMPROVEMENTS — PROJECT NO. 116-034 (80% FEDERAL; 20% LRSA CAPITAL) Mr. Gilot advised that Ms. Leslie Biek, Engineering, has submitted Change Order No. 1 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the increase of an additional twenty-five (25) days due to emergency ,sewer repair work, with no change to the cost of the project. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — O'BRIEN RECREATION CENTER RENOVATION —PROJECT NO. 118-091 (PR-00002894) In a memorandum to the Board, Ms. Charlotte Brach, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — WASTEWATER TREATMENT PLANT FINAL CLARIFIERS 4 & 5, AERATION TANKS 1 - 4 AND DISINFECTION IMPROVEMENTS — PROJECT NO. 119-069A (PR- 00002751 In a memorandum to the Board, Mr. Jacob Klosinski, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE, 2020 OR NEWER, 27 CUBIC YARD SINGLE ARM SIDE LOADING REFUSE TRUCK — SPEC G (PR-00002888) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced truck. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE, NEW POSITIVE DISPLACEMENT HYDRO -EXCAVATING MACHINE WITH TANDEM AXLE CAB & CHASSIS — SPEC H (PR-00002930) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TWO (2) MORE OR LESS, CUSTOM REAR MOUNT PUMPERS — SPEC C (PR-00002883) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request was approved. ADOPT RESOLUTION NO. 22-2020 — A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING AUGUST 11, 2020 138 RESOLUTION NO.22-2020 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, OFFICER BRIAN GALBREATH retired effective July 25, 2020, from the South Bend Police Department after twenty (20) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. NDT0126, a Smith and Wesson M&P9 Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 11TH Day of AUGUST, 2020. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Jordan V. Gathers s/ Joseph R. Molnar ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 23-2020 — A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.23-2020 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 100 Expired Ballistic Vests from Police Department REGULAR MEETING AUGUST 11, 2020 139 WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or less; and WHEREAS, the Board has determined that the Property has an estimated value of less than $5,OOO,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or less. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the I ITH day of AUGUST, 2020. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Jordan V. Gathers s/ Joseph R. Molnar ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for annroval: Type Business Description Amount/ Funding Motion/ Second First MedPro Amend Human Rights N/A Maradik/Molnar Amendment to Properties, LLC Commission Lease of 319 Lease Niles Ave., to reflect City's Agreement Tax -Exempt Status on Property Tax Liability Memorandum St. Joseph Transfer of Tax Sale N/A Maradik/Molnar of County Board of Certificates for Four (4) Understanding Commissioners Parcels to City PUBLIC REVIEW OF GRANT APPLICATION — JAG PRESENTATION Mr. Mark Dollinger, Police Department, informed the Board that as part of the requirements of the Justice Assistance Grant, the Police Department is required to allow public comment before applying. Mr. Dollinger explained this is a joint application with St. Joseph County. He noted the City will receive $80,000 to be used for upgrades to their outdated Bomb Squad x-ray system and explosives disposal robot, and the County will receive $7,341. Mr. Gilot asked if anybody had questions or comments and seeing none, he asked if questions could be submitted for a period of time. Mr. Dollinger stated they are only required to have public review open for comments, but the application is not due until the end of next week so he or Officer Chris Voros would accept emailed questions until then. He supplied his email address which was also posted REGULAR MEETING AUGUST 11, 2020 140 on the public questions and answers page of the meeting. Mr. Gilot closed the public review period. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified nursuant to Resolution 100-2000 and/or released ac follnwc- Business Bond Type Approved/ Released Effective Date Terracon Consultants, Inc. Excavation Bond Approved July 23, 2020 Terracon Consultants, Inc. Occupancy Bond Approved July 23, 2020 Dean Baughman, LLC Occupancy Bond Approved Jul 30, 2020 Thomas Kowalski Occupancy Bond Released July 30, 2020 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Mr. Molnar seconded the motion, which carried by roll call. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Molnar and carried by roll call, the meeting adjourned at 9:49 a.m. BOARD OF PUBLIC WORKS �pjj;111�111111 IN Gary A. Gilot, President Elizabeth A. Maradik, Member Joseph R. Molnar, Member ATTEST: 82ittdir C Rl-fk& Linda M. Martin, Clerk Therese J. Dorau, Member Jordan V. Gathers, Member