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Home My WebLink About07282020 Board of Public Works MeetingREGULAR MEETING JULY 28, 2020 129 AGENDA REVIEW MEETING The Agenda Review Session of the Board of Public Works scheduled for July 23, 2020, was cancelled. REGULAR MEETING JULY 28, 2020 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, July 28, 2020, by Board President Gary A. Gilot., The meeting was streamed live to the public with Board President Gary A. Gilot and Board Members Elizabeth Maradik, Therese Dorau, Jordan Gathers and Joseph Molnar present. Ms. Dorau confirmed the presence of all members with a roll call. Also present was Board Attorney Clara McDaniels and Clerk of the Board Linda Martin. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the minutes of the Regular Meeting of the Board held on July 14, 2020, were approved. OPENING AND AWARD OF BIDS — 2020 COMMUNITY CROSSINGS ROUND 1 — PROJECT NO. 120-012 (LRSA) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC 25200 State Road 23 South Bend, IN 46614 jmcc)rmick@rieth-riley.com Bid was signed by Joshua McCormick Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted .o Division 1 Total — Monroe St. $387,181.95 Division 2 Total — Lincoln Way East $141,620.00 Division 3 Total — Jefferson Blvd. $363,693.50 Division 4 Total — Rockne Dr. $164,849.55 Division 5 Total — Chapin St. $203,102.20 Division 6 Total — Twyckenham Dr. $171,583.50 Division 7 Total — Lafayette St. $141,350.50 Division 8 Total —Lafayette St. $111,258.80 Total Bid - Divisions 1 thru 8 $104,640.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 akruegerkwal shkelly. com Bid was signed by John M. Peisker Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Lb-1 Up Division 1 Total — Monroe St. $378,600.00 Division 2 Total — Lincoln Way East $157,600.00 Division 3 Total — Jefferson Blvd. $407,900.00 Division 4 Total — Rockne Dr. $198,700.00 Division 5 Total — Chapin St. $234,500.00 Division 6 Total — Twyckenham Dr. $192,600.00 Division 7 Total — Lafayette St. $178,400.00 Division 8 Total — Lafayette St. $141,700.00 Total Bid - Divisions 1 thru 8 $1,890,000.00 REGULAR MEETING JULY 28, 2020 130 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above bids were referred to Engineering for review and recommendation. After reviewing those bids, Mr. Scott Kreeger recommended that the Board award the contract to the lowest responsive and responsible bidder Rieth-Riley Construction Co., Inc., in the amount of $1,684,640. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. OPENING OF BIDS — CENTURY CENTER ESPORTS ARENA - PROJECT NO. 119-106CR (HOTEL/MOTEL TAX FUND_) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: R. YODER CONSTRUCTION, INC 27453 County Road 150 PO Box 69 Nappanee, IN 46550 briqn@jyoderconstruction.com Quotation was submitted by Mr. Jason Yoder Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $773,500.00 BLUEWATER TECHNOLOGIES GROUP INC 24050 Northwestern Hwy. Southfield, MI 48075 jharkinsgbluewatertech. com Bid was signed by Mr. John Tracy Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $512,585.59 ESCO COMMUNICATIONS, LLC D/B/A NEW ERA TECHNOLOGY 13565 McKinley Hwy., #4 Mishawaka, IN 46545 adam.stepH@neweratech.com Bid was signed by Mr. Adam Steury Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $502,687.00 GGCIRCUIT LLC 2303 S. 3rd. St. Terre Haute, IN 47802 brian.wyri�ggcircuit.com; zack.johnson@ggcircuit.com Bid was signed by Mr. Zack Johnson Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond application was submitted. $25,000.00 Cashier's Check submitted. BID: $490,044.26 CONFERENCE TECHNOLOGIES INC 5783 Park Plaza Ct. Indianapolis, IN 46220 GMpnhy@conferencetech.com Bid was signed by Mr. Steve Martin Non -Collusion, Non -Discrimination Affidavit Form was completed REGULAR MEETING JULY 28, 2020 131 Five percent (5%) Bid Bond was submitted BID: $624,986.00 MARTELL ELECTRIC. LLC 4601 Cleveland Rd. South Bend, IN 46628 areeves martellelectric.com Bid was signed by Mr. John Martell Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted � Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above bids were referred to VPA and Engineering for review and recommendation. OPENING OF QUOTATIONS — VPA PARKING LOT SECURITY GATES (PARK BOND SERIES I) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: CUSTOM FENCE COMPANY 2265 Reum Rd. Niles, MI 49120 richard.kujawa(a�customfencemichiana com Quotation was submitted by Mr. Rich Kujawa Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $17,292.11 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotation was referred to VPA and Engineering for review and recommendation. AWARD QUOTATION AND APPROVE CONTRACT — VPA ATHLETIC COURT RENOVATIONS, PHASE I — PROJECT NO 118-098 (VPA) Ms. Alicia Czarnecki, Engineering, advised the Board that on June 9, 2020, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and responsible bidder, Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN, 46614, in an amount, not to exceed $116,063 for the Base Quote and Alternate Nos. 2A & 3A. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. Mr. Gilot noted there were three (3) quotes received, and one (1) was incomplete. AWARD QUOTATION AND APPROVE CONTRACT — TUTT STREET BRICK RECOVERY — PROJECT NO. 120-045 (DCI OTHER PROFESSIONAL SERVICES) Ms. Zach Hurst, Engineering, advised the Board that on July 14, 2020, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible bidder, Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN, 46614, in the amount of $20,995. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. Mr. Gilot suggested the funding source should be confirmed. APPROVE CHANGE ORDER NO. 2 — PINHOOK PARK PAVILION IMPROVEMENTS — PROJECT NO. 118-077B (PARKS BOND H & J DNR GRANT) Mr. Gilot advised that Ms. Alicia Czarnecki, Engineering, has submitted Change Order No. 2 on behalf of Larson -Danielson Construction Co., Inc., 302 Tyler St, LaPorte, IN 46350, indicating the contract amount be increased in the amount of $7,676 for a new contract sum, including this Change Order, in the amount of $185,043.23. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. REGULAR MEETING JULY 28, 2020 132 APPROVE CHANGE ORDER NO. 1 — HISTORIC LEEPER PARK IMPROVEMENTS — BID PKG. 2 — PROJECT NO. 118-01 OB (RWDA TIF BOND) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 1 on behalf of Northern Indiana Construction Co., Inc., PO Box 1333, Mishawaka, IN 46546 indicating the contract amount be decreased in the amount of $23,972.40 for a new contract sum, including this Change Order, in the amount of $789,387.65. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — GEMINI AT COLFAX EXTERIOR RENOVATIONS DIVISION B — PROJECT NO. 119-103 (RWDA TIF) Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. I on behalf of Slatile Roofing and Sheet Metal, 1703 S. Ironwood Dr., South Bend, IN 46613, indicating the contract amount be increased by $40,685 and an additional twenty-four (24) days, for a new contract sum, including this Change Order, in the amount of $345,685 and a new completion date of August 23, 2020. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO 3 (FINAL) — THREE TWENTY AT THE CASCADES SITE UTILITIES — PROJECT NO 118-074D (REDA TIF) Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 3 (Final) on behalf of Indiana Earth Inc., 10343 McKinley Hwy., Osceola, IN 46561, indicating the contract amount be increased by $6,039.50 for a new contract sum, including this Change Order, in the amount of $195,222.50. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — THREE TWENTY AT THE CASCADE SITE UTILITIES — PROJECT NO. 118-074D (REDA TIF,) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Indiana Earth, Inc., 10343 McKinley Hwy., Osceola, IN 46561, for the above referenced project, indicating a final cost of $195,222.50. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — EDISON FILTRATION PLANT ROOF REPLACEMENT —PROJECT NO. 119-014 (WATER CAPITAL) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Brown & Brown General Contractors, Inc., 124 S. Elkhart St., PO Box 487, Wakarusa, IN 46573, for the above referenced project, indicating a final cost of $476,655.15. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was approved. ADOPT RESOLUTION NO. 21-2020 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA, BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.21-2020 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and REGULAR MEETING JULY 28, 2020 133 WHEREAS, OFFICER DAVID HEIGHWAY retired effective July 8, 2020, from the South Bend Police Department after thirty-two (32) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. NDT0143, a Smith and Wesson M&P9 Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 28TH Day of JULY, 2020. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Jordan V. Gathers s/ Joseph R. Molnar ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for a roval: Type Business Description Amount/ Motion/ Funding Second Authorization Roger L. Authorizing Entry at 3706 N/A Maradik/Molnar for Entry Corner W. Western Ave. for Agreement Drilling Purposes and Revocable Permit for Environmental Remediation First Goodwill Temporary Reallocation N/A Maradik/Molnar Amendment Industries of of how Funds provided (COIT) to Agreement Michiana, Inc. under Existing Agreement for Programs will be spent by Goodwill and Services Industries of Michiana First American Design Services for NTE $8,000; Maradik/Molnar Amendment Structurepoint, Removal of Damaged New Total to Inc. Vault and Replacement of $14,180 Professional Sidewalk at 1201 Western (Engineering Services Ave. Professional Agreement Services Amendment Jones Petrie Additional Locations for NTE $21,500; Maradik/Molnar No. 2 to Rafinski On -Call Survey/Right-of- New Total Professional Corporation Way Services $37,500 Services (Engineering/ Agreement Stormwater Professional Services First Cross No Cost Additions and N/A Maradik/Molnar Amendment Community, Modifications to to Agreement Inc. Language of Pilot Housing Subsidy Program REGULAR MEETING JULY 28, 2020 134 Agreement Professional Jones, Petrie, Design Vehicle Charging $31,250 Maradik/Molnar Services Rafinski Lot at Ignition Park (RWDA TIF) Agreement Corporation APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following nermit and licence annlicatinnc were nrPcentPrl fnr nnnrnval - Applicant Description Date/Time Location Motion Carried August First Street Closure for August 7, Michigan St., E. Maradik/Molnar Fridays Special Event 2020; 3:00 Wayne St. to W. Subject to State p.m. to 10:00 Jefferson Blvd. and CDC p.m. Guidelines Block Party Street Closure for August 15, Pershing St., Maradik/Molnar Special Event 2020; 3:00 Brookfield St. to Subject to State P.M. to 8:00 Portage Ave. and CDC p.m. Guidelines Block Party Street Closure for August 15, Haney St., Fellows Maradik/Molnar Special Event 2020; 2:00 St. to Columbus Ct. Subject to State P.M. to 9:00 and CDC •m• Guidelines Chicory Cafe Sidewalk Cafe Sunday to 105 E. Jefferson Maradik/Molnar Permit Saturday; Blvd., Ste. 103 Subject to 5' 9:00 a.m. to Pedestrian and 6:00 p.m. ADA Clearance Cinco 5 Sidewalk Cafe Sunday to 112 W. Colfax Ave. Maradik/Molnar International Permit Saturday; Subject to 5' 11:00 a.m. to Pedestrian and 9:00 P.M. I I ADA Clearance FAVORABLE RECOMMENDATION - PETITION TO VACATE BUSINESS CENTER DR AND HALF OF A CUL-DE-SAC OF AMERITECH DR., ALL SOUTH OF CLEVELAND RD. AND EAST OF THE ST. JOSEPH VALLEY PKWY. Mr. Gilot indicated that Abonmarche Consultants, on behalf of Hopkins Properties of South Bend LLC, 750 Lincoln Way E., South Bend, IN 46601, has submitted a request to vacate the above referenced streets. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Street Department, Fire Department, Police Department Community Investment, and Engineering who all state the request meets the criteria of I.C. 36-7-3-13. NIPSCO gave a favorable recommendation subject to no significant grade additions or removals, and access and easement rights to be retained for their utilities. Therefore, Ms. Maradik made a motion for a favorable recommendation of the request for vacation subject to NIPSCO's comments. Mr. Molnar seconded the motion which carried by roll call. APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consent to Annexation and Waiver of Right to Remonstrate. The Consent indicates that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced property, the applicant waives and releases any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. F & L Construction LLC, Frank Donahue, 57517 Oakside Rd., Mishawaka, IN 46544 1. 52647 East Trail —Water/Sewer (Key No.021-1036-059321) Lot 480 Fox Run, Section 7 Upon a motion by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Consent to Annexation and Waiver of Right to Remonstrate was approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS REGULAR MEETING JULY 28, 2020 135 The Division of Engineering Permit Department recommended that the following bonds be ratified and/or released pursuant to Resnh,t;nn 1 nn-'?nnn nc fnllniwe- Business Bond Type Approved/ Released Effective Date Octavio Luna Contractor Bonds Approved June 29, 2020 Chris Wood Contractor Bonds Approved July 16, 2020 Octavio Luna Occupancy Bond Approved June 29, 2020 Asphalt Restoration Services, LLC Occupancy Bond Released July 10, 2020 Huff Septic Inc. Excavation Bond Approved July 16, 2020 Bernardo Contreras Excavation Bond Released July 10, 2020 Mar-Vin Properties, LLC Excavation Bond Released July 10, 2020 Quality Excavating Corp 11-19 Excavation Bond Released July 10, 2020 Quality Excavating Corp 12-19 Excavation Bond Released July 10, 2020 Walt's Septic Inspect LLC Excavation Bond Released July 23, 2020 Ms. Maradik made a motion that the bond's approvals and/or releases as outlined above be ratified. Mr. Molnar seconded the motion, which carried by roll call. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:06 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member Therese J. Dorau, Member Jordan V. Gathers, Member Joseph R. Molnar, Member ATTEST: Linda Martin Linda M. Martin, Clerk