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Home My WebLink About06092020 Board of Public Works MeetingREGULAR MEETING JUNE 9, 2020 109 AGENDA REVIEW MEETING The Agenda Review Session of the Board of Public Works scheduled for June 4, 2020, was cancelled. REGULAR MEETING JUNE 9, 2020 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, June 9, 2020. The meeting was streamed live to the public with Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Dorau, and Jordan Gathers present. Board Member Joseph Molnar was absent. Also present was Board Attorney Clara McDaniels and Clerk of the Board Linda Martin. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried by roll call, the minutes of the Regular Meeting of the Board held on May 26, 2020, were approved. OPENING OF BIDS — COLFAX LIFT STATION IMPROVEMENTS — PROJECT NO. 118- 034C (REDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: SELGE CONSTRUCTION CO.. INC. 2833 S. I I1h. St. Niles, MI 49120 jbutlerkselgeconstruction.com; ypriest@selgeconstruction.com Bid was signed by Justin Butler Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $459,103.00 HRP CONSTRUCTION INC. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46624 joej@bMconstraction.com Bid was signed by Nancy Knapik Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $587,000.00 Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — SEITZ PARK RECONSTRUCTION PHASE I — PROJECT NO. 117- 093A (PARK BOND C G F H AND REDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: LARSON-DANIELSON CONSTRUCTION CO. INC. 302 Tyler St. LaPorte, IN 46350 mcdkldconstruction. com Bid was submitted by Timothy F. Larson Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted .m Division A — Base Bid Total $2,587,728.79 Division B — Base Bid Total $788,044.67 Division C — Base Bid Total $1,769,416.67 Base Bid plus Alternates $5,145,189.63 REGULAR MEETING JUNE 9, 2020 110 NORTHERN INDIANA CONSTRUCTION CO., INC. PO Box 1333 Mishawaka, IN 46546 dmarable.nicggmail.com; davidwalorskigcs.com Bid was submitted by David J. Walorski Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted IG e Division A — Base Bid Total $2,266,923.37 Division B — Base Bid Total $699,625.80 Division C — Base Bid Total $2,010,606.65 Base Bid plus Alternates $4,977,155.82 Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Venues, Parks, and Arts, and Engineering for review and recommendation. OPENING OF QUOTATIONS — MAIN AND JEFFERSON SITE IMPROVEMENTS CONCRETE —PROJECT NO. 119-022A (RWDA TIF) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: WEIGAND CONSTRUCTION CO., INC. 7808 Honeywell Dr. Fort Wayne, IN 46825 d ag rman(a,weigandconstruction.com; aholy@weigandconstruction.com Quotation was submitted by Jeremy Ringger Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $74,146.00 Alternate Quote/Proposal; 13 Permeable Pavers 22 SYD $168.32 $3,703.00 14 Permeable Decorative Pavers 135 SYD $49.50 $6,682.50 15 Decorative Pavers 21 SYD $49.50 $1,039.50 Total Alternate ADD $11,425.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 akrueg er(cr�,wal shkelly. com Quotation was submitted by Dustin Hillary Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $112,769.43 PREMIUM CONCRETE SERVICES, INC. 712 Richmond St. Elkhart, IN 46516 rj ones(a,premiumconcreteonline. com Quotation was submitted by Robert Jones Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $13 8,419.00 Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the above quotations were referred to Community Investment and Engineering for review and recommendation. OPENING OF QUOTATIONS — VPA ATHLETIC COURT RENOVATIONS PHASE I (VPA) REGULAR MEETING JUNE 9, 2020 111 Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: ASPHALT RESTORATION SERVICES PO Box 2484 South Bend, IN 46680 arsllcgcomcast.net Quotation was submitted by Jamie Brown Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: S40.949.00 Base Quote Randolph Basketball Total $3,500.00 Alternate #1 Boehm Basketball Total $16,200.00 Alternate #2A Walker Total $7,060.00 Alternate #2B Total $1,004.25 Alternate #3A Muessel $3,500.00 Alternate #3B $499.20 Alternate #4 Lasalle $10,589.00 *Wording on quote does not match, it says "Fourth thousand eight hundred and fourth nine dollars" WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 akrueger@walshkelly.co Quotation was submitted by Dustin Hillary Non -Collusion, Non -Discrimination Affidavit Form was completed OUOTATION: S259.123.10 Base Quote Randolph Basketball Total $47,422.50 Alternate #1 Boehm Basketball Total $106,752.50 Alternate #2A Walker Total $41,831.50 Alternate #2B Total $14,950.00 Alternate #3A Muessel $26,809.00 Alternate #311 $9,285.00 Alternate #4 Lasalle $60,543.00 CORNERSTONE CONSTRUCTION GROUP. LLC 6525 E. 82ND. St., Suite 117 Indianapolis, IN 46250 nick@cornerstone-constructiongroup com; Quotation was submitted by Nick Lunn NO Non -Collusion, Non -Discrimination Affidavit Form was completed OUOTATION: Base Quote Randolph Basketball Total $72,119.34 Alternate #1 Boehm Basketball Total $111,799.87 Alternate #2A Walker Total $28,488.09 Alternate #2B Total $1,850.80 Alternate #3A Muessel $23,362.40 Alternate #3B ($1,037.83) Alternate #4 Lasalle $26,202.43 Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the above quotations were referred to Venues, Parks, and Arts, and Engineering for review and recommendation. AWARD QUOTATION AND APPROVE CONTRACT — MUESSEL GROVE PUBLIC RESTROOM PLUMBING WORK — PROJECT NO 118-099A (2018 TIF PARK BOND CAPITAL) Ms. Alicia Czarnecki, Engineering, advised the Board that on May 26, 2020, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and REGULAR MEETING JUNE 9, 2020 112 responsible bidder, D.A. Dodd, LLC, 14 E. Michigan St., PO Box 430, Rolling Prairie, IN 46371, in an amount, not to exceed $33,800. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. APPROVE REQUEST TO REJECT QUOTATIONS — CENTURY CENTER NORTH RESTROOM RENOVATION — PROJECT NO. 118-104CR (HOTEL/MOTEL TAX) In a memorandum to the Board, Ms. Rebecca Plantz, Engineering, requested permission to reject all quotations for the above referenced project due to funds no longer available. Ms. Plantz stated in her memo that should funds become available in the future, the project will be re -quoted. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the above request to reject all quotes was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — SOUTH BEND FIRE DEPARTMENT TRAINING CENTER CLASSROOM BUILDING — PROJECT NO. 117-127R (2018 FIRE CAPITAL Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Brown & Brown General Contractors, Inc., 124 S. Elkhart St, Wakarusa, IN 46573, for the above referenced project, indicating a final cost of $658,228. Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — CENTURY CENTER MALL DOOR REPAIR — PROJECT NO. 118-036D (HOTEL/MOTEL TAX) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of J.W. Werntz & Son Inc., 1002 Kerr St., South Bend, IN 46601, for the above referenced project, indicating a final cost of $57,640. Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — THREE TWENTY AT THE CASCADE - GLAZED ASSEMBLIES — PROJECT NO. 118-074A (REDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Precision Wall Systems, Inc., 3801 S. Main St., South Bend, IN 46614, for the above referenced project, indicating a final cost of $1,504,666. Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. ADOPT RESOLUTION NO. 16-2020 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA, BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.16-2020 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on February 2, 2020, Firefighter, Captain Nicholas Tekler retired from the South Bend, Indiana, Fire Department after Twenty -Two (22) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and REGULAR MEETING JUNE 9, 2020 113 WHEREAS, Captain Nicholas Tekler has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on June 9, 2020, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Jordan V. Gathers ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second License University of Grant a License for N/A Maradik/Gathers Agreement Notre Dame du Installation, Operation, Lac and Maintenance of Three (3) CCTV Equipment Systems for City -Owned Signalized Intersections for 2020 Presidential Debate Dedicated Rieth-Riley Guarantees the City a N/A Maradik/Gathers Improvements Construction Performance Bond in Agreement Co., Inc. Case of Damage to Ameritech Drive due to Rieth-Riley's use of a Temporary Concrete Plant Sewer Insurance Neovi Sewer Service Line $6,875 Maradik/Gathers Reimbursement Karakatsanis and Repair on March 11 and Jonathan Swarts 18, 2019 at 1231 East Wayne St. APPROVAL OF PERMIT AND LICENSE APPLICATIONS REGULAR MEETING JUNE 9, 2020 114 The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried March to Street Closure September 11, Ireland and Fellows and Maradik/Gathers Memorial for Special 2020; 9:11 a.m. ends at St. Patrick's Subject to Event to 7:OO p.m. County Park following Local COVID 19 Regulations Art Beat Street Closure August 15, Jefferson Blvd. from Maradik/Gathers for Special 2020; 6:00 a.m. Martin Luther King Jr. Subject to Event to 10:00 P.M. Drive to St. Louis Blvd., following Local St. Louis Blvd. from COVID 19 Jefferson Blvd. to Regulations Wayne St. 20th. Annual Street Closure July 25, 2020, Wall St., North to Maradik/Gathers Kid's for Special 5:30 a.m. to Southwood, West to Subject to Triathlon Event 1:00 P.M. Belmont, East to following Local Greenlawn, East to COVID 19 Southwood back to Wall Regulations St. and Back Clark Run Street Closure October 3, Donmoyer, East on Maradik/Gathers 5K for Special 2020; 8:30 a.m. Marine to Altgeld to Subject to Event to 11:30 a.m. York to Ridgedale and following Local back to School COVID 19 Regulations Wine Run Street Closure July 12, 2020; 6 Northside Blvd. on East Maradik/Gathers 5K for Special a.m. to 11:00 Bank Trail, South to Subject to Event a.m. Ironwood back to Iron following Local Hand. No Street COVID 19 Closures Regulations Sun Burst Street Closure August 7, 2020; Four Winds Field, Maradik/Gathers for Special 2:00 p.m.; Lafayette to Monroe, Subject to Event August 8, 2020; back to Four Winds following Local 6:00 a.m. to Field COVID 19 2:00 Regulations We + You Street Closure August 1, 2020; Jefferson/Frances, Maradik/Gathers Parade for Special 3:00 p.m. to Jefferson to Niles, back Subject to Event 6:30 p.m. East on Washington to following Local St. Louis COVID 19 Regulations Rebel Art Street Closure August 2, 2020; Wall from Potawatomi Maradik/Gathers Fest (BWE) for Special 9:00 a.m. to to Greenlawn Subject to Event 8:00 p.m. following Local COVID 19 Regulations Larson- Long Term June 16, 2020 Partial Closures on Maradik/Gathers Danielson Occupancy to June 16, Wayne St. and Michigan Subject to moving Construction Permit 2021 St. for St. Joseph Co. Fence out of Bike Co., Inc. Extension Public Library Lane and revised Construction drawing showing all Parking Lanes (not partial) blocked Nom Nom Sidewalk Tuesday to 211 N. Main St. Maradik/Gathers Pho Asian Caf6 Permit Thursday 11:00 Subject to 2' from Kitchen a.m. to 9:00 Edge of Brick p.m.; Friday Band and 11:00 a.m. to including 1' of 10:00 p.m.; Brick Band and 1' Saturday 11:00 of Cycle Path; a.m. to 9:30 Posting Signage; p.m.; Sunday and updated 11:00 a.m. to Drawin showing REGULAR MEETING JUNE 9, 2020 115 8:00 P.M. the above APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified fnr nnnnrnnv Name Amount of Claim Date St. Joseph County Housing Consortium $5,619.38 4/28/2020 St. Joseph County Housing Consortium $452.25 5/6/2020 St. Joseph County Housing Consortium $1,500.00 5/12/2020 U.S. Bank National Association; Requisition No. 24; Eddy St. Phase II $348,642.15 5/29/2020 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Gathers seconded the motion, which carried by roll call. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Gathers and carried by roll call, the meeting adjourned at 10:10 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President nn' Elizabeth A. Maradik, Member Therese J. Dorau, Member Jordan V. Gathers, Member n Joseph R. Molnar, Member ATTEST: Linda C.Uartin Linda M. Martin, Clerk