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Home My WebLink About05262020 Board of Public Works MeetingREGULAR MEETING MAY 26, 2020 103 AGENDA REVIEW MEETING The Agenda Review Session of the Board of Public Works scheduled for May 21, 2020, was cancelled. REGULAR MEETING MAY 26, 2020 The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, May 26, 2020. The meeting was streamed live to the public with Board President Gary Gilot and Board Members Liz Maradik, Therese Dorau, Joseph Molnar, and Jordan Gathers virtually present. Also present was Attorney Clara McDaniels and Board Clerk Linda Martin. Mr. Gilot opened the meeting. A roll call was taken by Ms. Dorau confirming the electronic presence of Board Members Gary Gilot, Elizabeth Maradik, Therese Dorau, Joseph Molnar, and Jordan Gathers. Mr. Gilot explained that each item to be voted on would be confirmed individually by roll call. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the minutes of the Regular Meeting of the Board held on May 12, 2020, were approved. PUBLIC HEARING — NEW MASSAGE ESTABLISHMENT LICENSE Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a new Massage License application for Summer Spa, 3601 E. Jefferson Blvd. Mr. Gilot opened the meeting at 9:33 a.m. He noted all favorable recommendations were received from staff on this license application. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed at 9:34 a.m. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Massage License application was approved. OPENING AND AWARD OF BIDS — 2020 CONTRACTOR PAVING PROJECT — PROJECT NO. 120-030 (LRSA, MVH) This was the date set for receiving and opening of sealed electronic bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 jmccormick@rieth-rilpy.com Bid was signed by Joshua McCormick Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Base Bid Total $769,273.35 Alternate No. 1 Total $220,317.65 Base Bid plus Alternate Total $989,591.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 akrue er walshkelly.com Bid was signed by Dustin Hillary Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted I: m Base Bid Total $967,000.00 Alternate No. 1 Total $206,000.00 Base Bid plus Alternate Total $1,173,000.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above bids were referred to Engineering for review and recommendation. After review of the bids, Mr. Scott Kreeger, Engineering, recommended the bid be awarded to the lowest responsive REGULAR MEETING MAY 26, 2020 104 and responsible bidder, Rieth Riley Construction Co., Inc. in the amount of $989,591. Upon a motion by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the recommendation for award was approved. OPENING AND AWARD OF BIDS — 2020 STREETS AND SEWER DEPARTMENT MATERIALS — PROJECT NO. 120-005R (STREETS CURB & SIDEWALK SEWER CONCRETE, SEWER INS. WATER WORKS PARKS MVH) This was the date set for receiving and opening of sealed electronic bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: , WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 akrue ergwalshkelly.com Bid was signed by Dustin Hillary Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $1,462,900.00 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 jmccormick(a,rieth-riley. com Bid was signed by Joshua McCormick Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted BID: $1,527,000.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the above bids were referred to Engineering for review and recommendation. After review of the bids, Mr. Scott Kreeger, Engineering, recommended that the bid be awarded to the lowest responsive and responsible bidder, Walsh & Kelly, Inc. in the amount of $1,462,900. Upon a motion by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the recommendation for award was approved. OPENING OF BIDS — MAIN & COLFAX STRUCTURE REPAIRS 2020 — PROJECT NO 115-143BR (BUILDING REPAIRS & MAINTENANCE SERVICES) This was the date set for receiving and opening of sealed electronic bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: RAM CONSTRUCTION SERVICES OF MICHIGAN, INC. 4592 401h. St., SE Kentwood, MI 49512 bflores@ramservices.com; chuff ,ramservices.com Bid was signed by: Chris Huff Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $297,140.00 GOLF ACOUISITION GROUP, LLC D/B/A GOLF CONSTRUCTION 141 E. 141 S`. Street Hammond, IN 46327 tchakos@golfconstruction.net Bid was signed by: Thomas Chakos Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $291,140.00 REGULAR MEETING MAY 26, 2020 105 *All unit price items shall be billed at a minimum of 1 unit per location. Unit price items greater than one unit per location shall be rounded up to the nearest one-half of a unit per location* PULLMAN SST, INC. 280 W. Jefferson Ave. Trenton, MI 48183 rjohnson(-oullman-services.com Bid was signed by: Robert Johnson Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $301,668.00 D.C. BYERS CO./DETROIT INC. 16429 Upton Rd., Suite #3 East Lansing, MI 48823 sdavis@dcbyersdetroit.com Bid was signed by: Stephen J. Davis Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $268,380.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above bids were referred to Venues, Parks, and Arts for review and recommendation. OPENING OF QUOTATIONS — MUESSEL GROVE PUBLIC RESTROOM PLUMBING WORK — PROJECT NO. 118-099A (2018 TIF PARK BOND CAPITAL,) Mr. Gilot advised that this was the date set for the receiving and opening of sealed electronic quotations for the above referenced project. The following quotation was opened and read: D.A. DODD, LLC. 14 E. Michigan St. PO Box 430 Rolling Prairie, IN 46371 dou bg ourne(a.dadodd.com; davesiddallna-,dadodd.com Quotation was submitted by Jason R. DeMeyer Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $33,800.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotation was referred to Venues, Parks, and Arts for review and recommendation. AWARD BID AND APPROVE CONTRACT — 2020 CURB & SIDEWALK CONSTRUCTION — PROJECT NO. 120-001 (MVH) Ms. Alicia Czarnecki, Engineering, advised the Board that on May 12, 2020, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and responsible bidders Premium Concrete Services, Inc., 712 Richmond St., Elkhart, IN 46516 in the amount, not to exceed $202,213 for Divisions B1, B2, B3, Cl, and D1, and Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614 in the amount, not to exceed $168,007 for Divisions Al, A2, and D2. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bids be awarded, and the contracts approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT — MUESSEL GROVE PUBLIC RESTROOM ELECTRICAL WORK — PROJECT NO 118-099B (2018 TIF PARK BOND CAPITALI Ms. Alicia Czarnecki, Engineering and Patrick Sherman, VPA, advised the Board that on May 209 2020, quotations were received and opened by staff for the above referenced project. After reviewing those quotations, Ms. Czarnecki recommended that the Board award the contract to REGULAR MEETING MAY 26, 2020 106 the lowest responsive and responsible bidder, Pemberton Davis Electric, Inc., 916 E. McKinley Ave., Mishawaka, IN 46545, in an amount, not to exceed $28,983. Mr. Gilot stated with the implementation of DFO, and in an effort to simplify the process for smaller projects, quotes of $50,000 or less will now follow IC 36-1-12-5(b)(1)(b), one of two processes allowed by Indiana Statute regulating the receipt and award of quotations. He noted part of that process is a requirement that the Board read the name and amount of each quote submitted into the public record at which time the contract is considered. Ms. Maradik read into the record, Pemberton Davis Electric, Inc., quote submitted for $28,983; and Michiana Contracting, Inc., quote submitted for $29,700. Mr. Gilot asked if the engineers reached out to three (3) contractors, as required by law, noting that a lot of times even with the request sent, not all contractors will respond. (Ms. Kara Boyles, City Engineer, confirmed during Privilege of the Floor). Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. APPROVE CHANGE ORDER NO. 2 — OLIVE WATER TREATMENT PLANT IMPROVEMENTS — PROJECT NO. 118-024 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Bowen Engineering Corporation, 8802 N. Meridian St., Indianapolis, IN 46260, indicating the contract amount be increased by $14,483 for a new contract sum, including this Change Order, in the amount of $1,392,592. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — BENDIX DR., LATHROP TO INDIANA TOLL ROAD — PROJECT NO. 114-065 (LRSA) Mr. Gilot advised that Mr. Scott Kreeger, Engineering, has submitted Change Order No. 1 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the adoption of special provisions for QC/QA PCCP only for errors and omissions with no change to the cost of the project. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — BENDIX DR., LATHROP TO INDIANA TOLL ROAD — PROJECT NO. 114-065 (LRSA) Mr. Gilot advised that Mr. Scott Kreeger, Engineering, has submitted Change Order No. 2 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $2,930.23 for a new contract sum, including this Change Order, in the amount of $4,091,930.23. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — COMMERCE CENTER ARCHITECTURAL PRECAST CONCRETE PANELS — PROJECT NO. 119-03OR (REDA TIF) Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 1 on behalf of High Concrete Group, LLC., 95 Mound Park Dr., Springboro, OH 45066, indicating the contract amount be increased by $664,800 for a new contract sum, including this Change Order, in the amount of $5,000,000. Mr. Gilot explained there is a Development Agreement, authorized by the Redevelopment Commission, that caps the city's contribution to this project at $5,000,000 to help the developer. He noted that is the reason for the even amount. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 4 — WESTERN AVE. STREETSCAPE PHASE III — PROJECT NO. 118-076 (RWDA TIF) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 4 on behalf of Indiana Earth, Inc., 10343 McKinley Hwy., Osceola IN, 46561, indicating the contract amount be increased by $34,726.28 for a new contract sum, including this Change Order, in the amount of $2,844,266.94. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — CENTURY CENTER RIVER LIGHTS - PROJECT NO. 119-056 (HOTEL MOTEL TAX FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Martell Electric, LLC, 4601 Cleveland Rd., South Bend, IN 46628, for the REGULAR MEETING MAY 26, 2020 107 above referenced project, indicating a final cost of $9,800. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for aDDroval: Type Business Description Amount/ Motion/ Funding Second Professional EmNet LLC Perform a Study of the NTE $30,000 Maradik/Molnar Services Potential Benefits to Deploy (WWTP Agreement the BLU-X Treatment Engineering) Discovery Phase for.Digital Twin for Wastewater Treatment Plant Consent to St. Joseph Grants the City the Right of N/A Maradik/Molnar Access County Board Entry to Property adjacent to Public of Organic Resource Facility to Right -of- Commissioners Conduct an Environmental Way Assessment and Install License Groundwater Monitoring Agreement Well Amendment Black & Additional Design and $55,785; Maradik/Molnar No. 1 to Veatch Construction Services for New Total: Owner- Corporation Wastewater Treatment Plant $658,704 Engineer Electrical Improvements (Utilities, Agreement Sewage Works Operations) Professional Kil Design and Construction $31,600 Maradik/Molnar Services Architecture Administration Services for (Utilities, Agreement and Planning Masonry Improvements at Sewage Wastewater Treatment Plant Works Buildings 1, 2, 3, and 4 Operations) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following nermit and license annlicstinns were nrecented fnr annrnval- Applicant Description Date/Time Location Motion Carried Urban Garden License: May 16- 1007 Portage Ave. Maradik/Molnar Farmer Market Open -Air October 31; Subject to Revised Inc. d/b/a/ Business Renewal 9:00 a.m. to Drawing, for Review Portage Farm 12:00 p.m. by Engineering and Stands Community Investment, of Layout showing 5' Clear Pedestrian Sidewalk Pentecostal Honorary Street Western Ave. at Maradik/Molnar Cathedral Signs (2) for Chapin Ave. and Bishop Donald L. Western Ave. at Alford Sr. McPherson Ave. APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Roland G. Whitneg, 17408 Auten Rd., Granger, IN 46530 REGULAR MEETING MAY 26, 2020 108 1. 17408 Auten Rd. —Water/Sewer (Key No. 002-2013-026301) B. Mary M. Cloutier, 103 Beach St., Saco, ME 04072 1. 19612 Darden Rd.— Sewer (Key No. 002-1100-4936) C. Penny J. Coleman, 52772 E. Cypress Circle, South Bend, IN 46637 1. 52772 E. Cypress Circle — Sewer (Key No. 002-1173-8346) Upon a motion by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. PRIVILEGE OF THE FLOOR Ms. Kara Boyles, City Engineer, stated she needed to make a correction to Item 7C., Change Order No. 2 for Bendix Dr., Lathrop to Indiana Toll Road. She noted the agenda shows the total amount for the project, but the city is only responsible for 20% of that amount, adding it is a cost share with the LPA. Ms. Boyles noted also the asphalt bid prices received today averaged $52-$54 per ton compared to $90 per ton paid last year. Ms. Boyles answered Mr. Gilot's earlier question regarding the number of quotes requested for the Muessel Grove Public Restroom Electrical Work. She stated quotes were requested from Martell Electric, Pemberton Davis Electric, Brite Electric, and Michiana Contracting. Mr. Gilot noted the City exceeded the legal requirements of soliciting three (3) quotes then. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried by roll call, the meeting adjourned at 10:21 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member Therese J. Dorau, Member Jordan V. Gathers, Member Joseph R. Molnar, Member ATTEST: Linda Martin Linda M. Martin, Clerk