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Home My WebLink About03242020 Board of Public Works MeetingREGULAR MEETING MARCH 24, 2020 57 The Agenda Review Session of the Board of Public Works scheduled for March 19, 2020, was cancelled. BOARD OF PUBLIC WORKS Gary A. Gilot, President nn' Elizabeth A. Maradik, Member Therese J. Dorau, Member Jordan V. Gathers, Member � oYYZ Joseph R. Molnar, Member ATTEST: Linda C4 a7tin Linda M. Martin, Clerk REGULAR MEETING MARCH 24, 2020 The Regular Meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, March 24, 2020. The meeting was streamed live to the public from the Board of Works Conference Room, 131h Floor, County -City Building, 227 W. Jefferson Blvd., South Bend, IN., with Board Member Liz Maradik, Attorney Clara McDaniels, and Board Clerk Linda Martin present, and Board President Gary Gilot, and Board Members Therese Dorau, Joseph Molnar, and Jordan Gathers electronically present. Attorney McDaniels stated that in response to the COVIT 19 pandemic, the Governor has issued a number of Executive Orders regarding Public Agency services and that essential public agency services should continue and can be done electronically. She stated in accordance with the Governor's order, the March 24, 2020 Board of Public Works meeting will be live streamed electronically. Attorney McDaniels explained that members of the public will be able to submit comments, and responses to those comments will be provided during the privilege of the floor. Mr. Gilot opened the meeting and stated he has asked Ms. Maradik to run the meeting due to her years of experience on the Board and her willingness to be present in the Boardroom. A roll call was taken by Ms. Maradik confirming the electronic presence of Board President Gary Gilot and Board Members Therese Dorau, Joseph Molnar and Jordan Gathers. Ms. Maradik explained that each item to be voted on would be confirmed individually by roll call. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik and Mr. Gathers, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on March 5, 10 and 17, 2020, were approved. REGULAR MEETING MARCH 24, 2020 58 OPENING OF BIDS — ONE (1) OR MORE, 2020 OR NEWER, 6 YARD FRONT END RUBBER TIRE LOADER — SPEC A (ORGANIC RESOURCES EQUIPMENT) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: HARDINGS, INC. 109 W. Commercial Ave. Lowell, IN 46356 Bid was signed by: Mr. David Huppenthal Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted I: Description Year/Make/Model Unit Price Front End Loader "2020" Hyundai HL975 $289,316.00 Year Make/Model — Trade In Unit Price 2006 Unit SN613, Hyundai, VIN #LB0410028 $28,000.00 2000 Unit 299, Casse 921C Loader, VIN #JEE0123503 $12,000.00 Alternate # Unit Price 1 $4,279.00 2 $31,231.00 3 $14,689.00 4 $11,050.00 5 $7,798.00 Estimated number of days for delivery from award date 1 90 to 150 days MCCANN INDUSTRIES, INC. 543 S. Rohlwind Rd. Addison, IL 60101 Bid was signed by: Mr. Steve Roggeman Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted I: R Description Year/Make/Model Unit Price Wheel Loader 2020/Case/1021 G $293,521.00 Year Make/Model — Trade In Unit Price 2006 Unit SN613, Hyundai, VIN #LB0410028 $29,000.00 2000 Unit 299, Casse 921 C Loader, VIN #JEE0123503 $14,000.00 Alternate # Unit Price 1 $7,815.00 2 $30,201.00 3 $12,579.00 4 $10,132.00 5 $7,628.00 Estimated number of days for delivery from award date 11 150 Upon a motion made by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, the above bids were referred to Central Services and Utilities for review and recommendation. OPENING OF BIDS — SIX THOUSAND (6000), MORE OR LESS, UNIVERSAL NESTABLE REFUSE CONTAINERS — SPEC B — (SOLID WASTE OPERATIONS) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING MARCH 24, 2020 59 IPL INC. 165 Industrial Park Rd. Forsyth, GA 31029 Bid was signed by: Mr. Matt Beeman Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted . M Description Make/Model Unit Price 96G Refuse Container IPL-Mastercart 60204 $39.80 ITEM NO. EST. QTY. ITEM UNIT PRICE TOTAL PRICE 1 TBD 96 Gal. Universal/Nestable Refuse $39.60 TBD Container Complete Manufacturer: IPL Based on Inc. final purchase t. 2 TBD 48 Gal. Universal/Nestable Refuse No Bid No Bid Container Complete Manufacturer: IPL Inc. BEST EQUIPMENT CO.. INC. 5550 Poindexter Dr. Indianapolis, IN 46235 Bid was signed by: Mr. Ben Wanner Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Bid check made to Loadmaster rather than the City of South Bend MOM Description Make/Model Unit Price EVR-2 ITEM NO. EST. QTY. ITEM UNIT PRICE TOTAL PRICE 1 TBD 96 Gal. Universal/Nestable Refuse $43.10 $43.10 Container Complete Manufacturer: IPL Inc. 2 TBD 48 Gal. Universal/Nestable Refuse $36.28 $36.28 Container Complete Manufacturer: IPL Inc. OTTO ENVIRONMENTAL SYSTEMS NORTH AMERICA. INC. 12700 General Dr. Charlotte, NC 28273 Bid was signed by: Mr. Michael Costello Non -Collusion, Non -Discrimination Affidavit Form was completed Cashier's check submitted :11 ITEM NO. EST. QTY. ITEM UNIT PRICE TOTAL PRICE 1 TBD 96 Gal. Universal/Nestable $42.29 $253,740.00 6,000 Refuse Container Complete Manufacturer: MSD-95g "Millennium" 2 TBD 48 Gal. Universal/Nestable $31.79 $109,740.00 6,000 Refuse Container Complete Manufacturer: MSD-45 "Edge" REGULAR MEETING MARCH 24, 2020 60 PYRAMID EQUIPMENT INC. 211 South Prairie Rolling Prairie, IN 46371 Bid was signed by: Mr. Greg Dadlow Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim completed 10.3103 Description Make/Model Unit Price 96 Gallon Carts Cascade Engineering $41.50 ITEM NO. EST. QTY. ITEM UNIT TOTAL PRICE PRICE 1 TBD 96 Gal. Universal/Nestable $41.50 TBD Refuse Container Complete Manufacturer: Cascade 2 TBD 64 Gal. Universal/Nestable $37.50 TBD Refuse Container Complete Manufacturer: Cascade 48 Gallon Not Available 3 TBD 35 Gal. Universal/Nestable $32.50 TBD Refuse Container Complete Manufacturer: Cascade REHRIG PACIFIC COMPANY 7800 100'h. St. Pleasant Prairie, WI 53158 Bid was signed by: Ms. Rebecca Engberg Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted n ITEM NO. EST. QTY. ITEM UNIT PRICE TOTAL PRICE 1 TBD 96 Gal. Universal/Nestable $43.90 $43.90 Refuse Container Complete Manufacturer: ROC-95EG 2 TBD 48 Gal. Universal/Nestable $39.90 $39.90 Refuse Container Complete Manufacturer: ROC-65NB TOTER 841 Meacham Rd. Statesville, NC 28677 No Bid Upon a motion made by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, the above bids were referred to Central Services and Solid Waste for review and recommendation. OPENING OF PROPOSALS — REMOVAL TOWING, AND STORAGE SERVICES FOR THE SOUTH BEND POLICE DEPARTMENT Ms. Maradik advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. Ms. Maradik stated the proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives. She read the names of the following companies submitting proposals: VIC'S TOWING & RECOVERY LLC 825 S. Fellows St. South Bend, IN 46601 Proposal was signed by: Mr. Victor Huston Non -Collusion, Non -Discrimination Affidavit Form was completed REGULAR MEETING MARCH 24, 2020 61 TONY'S MOBIL SERVICE, INC. 52072 Indiana State Road 933 South Bend, IN 46637-3844 Proposal was signed by: Mr. Louise A. Lacopo Non -Collusion, Non -Discrimination Affidavit Form was completed ASAP TOWING 1906 S. Olive St. South Bend, IN 46613 Proposal was signed by: Mr. Paul J. Walters Non -Collusion, Non -Discrimination Affidavit Form was completed HAMILTON TOWING 4707 W. Western Ave. South Bend, IN 46619 Proposal was signed by: Mr. Richard A. Hamilton Non -Collusion, Non -Discrimination Affidavit Form was completed Upon a motion made by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, the above proposals were referred to the review team for review and recommendation. OPENING OF PROPOSALS — 2020 LAWN MAINTENANCE & MENTORSHIP PROGRAM PARKAGE A (VPA MAINTENANCE) Ms. Maradik advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. Ms. Maradik stated the proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives. She read the names of the following companies submitting proposals: KENNEDY EXPRESSLINE, INC. 4324 Ashard South Bend, IN 46628 Non -Collusion, Non -Discrimination Affidavit Form NOT submitted Proposal was submitted by: Mr. Marcus Northern GREATER IMPACT, INC. 1519 Portage Ave. South Bend, IN 46616 Non -Collusion, Non -Discrimination Affidavit Form was completed Proposal was signed by: Mr. Kory Lantz Upon a motion made by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, the above proposals were referred to the VPA review team for review and recommendation. OPENING OF PROPOSALS — 2020 LAWN MAINTENANCE & MENTORSHIP PROGRAM, PARKAGE B (VPA MAINTENANCE) Ms. Maradik advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. Ms. Maradik stated the proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives. She read the names of the following companies submitting proposals: GREATER IMPACT, INC. 1519 Portage Ave. South Bend, IN 46616 Non -Collusion, Non -Discrimination Affidavit Form was completed Proposal was signed by: Mr. Kory Lantz Upon a motion made by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, the above proposals were referred to the VPA review team for review and recommendation. REGULAR MEETING MARCH 24, 2020 62 REJECT BIDS AND READVERTISE — EAGLE WAY SEWER EXTENSION — PROJECT NO. 119-095 (RWDA TIF) Mr. Kyle Silveus, Engineering, advised the Board that on March 10, 2020, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Silveus recommended that the Board reject all bids due to confusion on the Instructions to Bidders. Attorney McDaniels stated the city will provide clarification of good faith efforts to the bidders and rebid the project. Therefore, Ms. Dorau made a motion that the recommendation be accepted, and the bids be rejected. Mr. Molnar seconded the motion, which was carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers. During the Privilege of the Floor, Mr. Gilot requested the Board also approve to re -advertise the project as Project No. 119-095R. A motion was made by Ms. Maradik to approve the re -advertising, seconded by Ms. Dorau and carried by Mr. Gilot, Mr. Molnar and Mr. Gathers. AWARD BID AND APPROVE CONTRACT — CSO 003 BACKWATER VALVE REPLACEMENT — PROJECT NO. 119-113 (UTILITIES, SEWAGE WORKS OPERATIONS MAINTENANCE, CONTRACTUAL SERVICES OTHER) Mr. Jacob Klosinski, Engineering, advised the Board that on March 10, 2020, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder Selge Construction Co., Inc., 2833 S. IPh. St., Niles, MI 49120 in the amount of $109,925. Therefore, Ms. Dorau made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which was carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers AWARD QUOTATION AND APPROVE CONTRACT — LEGAL DEPARTMENT SOLAR SHADES — (LEGAL DEPARTMENT OFFICE SUPPLIES) Mr. Adam Parsons, Central Services, advised the Board that on February 25, 2020, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Parsons recommended that the Board award the contract to the lowest responsive and responsible bidder, Quality Window Treatments, 50803 Stonebridge Dr., Granger, IN 46530, in the amount of $3,128.06. Therefore, Ms. Dorau made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers. AWARD QUOTATION AND APPROVE CONTRACT — SOUTH BEND POLICE DEPARTMENT BOILER REPLACEMENT (REPAIRS AND MAINTENANCE) Mr. Mark Dollinger, Police Department, advised the Board that on March 10, 2020, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Dollinger recommended that the Board award the contract to the lowest responsive and responsible bidder, D.A. Dodd LLC., 14 E. Michigan St., P.O. Box 430, Rolling Prairie, IN 46371, in the amount of $54,999. Therefore, Ms. Dorau made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which was carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers. APPROVAL OF REQUEST TO REJECT BIDS — GEMINI AT COLFAX — EXTERIOR RENOVATIONS — MASONRY REPAIRS — PROJECT NO. 119-103 DIVISION B (RWDA TIF, WWDA TIF) In a memorandum to the Board, Mr. Zach Hurst, Engineering, stated all bidders for this project were found non -responsive to the bid due to not completing required documents. He requested permission to reject all bids for the project. Therefore, upon a motion made by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, the above request was approved. APPROVE CHANGE ORDER NO. 1 - TECHNOLOGY RESOURCE CENTER — PROJECT NO. 118-090 (RWDA TIF, STUDEBAKER/OLIVE GRANTS, CERTIFIED TECH PARK FUND) Mr. Zach Hurst, Engineering, submitted Change Order No. 1 on behalf of Majority Builders, Inc., 62900 US 31 South, South Bend, IN 46614, indicating the contract amount be increased by $214,806 and extended two -hundred, fifty-four (254) days for a new contract sum, including this Change Order, in the amount of $1,599,079 and a completion date of August 7, 2020. Upon a motion made by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, the Change Order was approved. REGULAR MEETING MARCH 24, 2020 63 APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — RAW SEWAGE PUMP NO. 2 REHABILITATION — PROJECT NO. 118-020 (2018 SEWAGE WORKS CAPITAL, WASTEWATER TREATMENT & DISPOSAL EQUIP./2020 SEWAGE WORKS, OPERATIONS, OTHER EQUIP. REPAIR & MAINT ) Mr. Jacob Klosinski, Engineering, submitted Change Order No. 1 (Final) on behalf of Cornerstone Stewards, Inc., 5720 Huguenard Rd., Fort Wayne, IN 46818, indicating the contract amount be increased by $10,833 for a new contract sum, including this Change Order, of $380,833. Also submitted was the Project Completion Affidavit indicating this new final cost of $380,833. Upon a motion made by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, Change Order No. I (Final) and the Project Completion Affidavit were approved. _ APPROVE CHANGE ORDER NO. 6 (FINAL_) AND PROJECT COMPLETION AFFIDAVIT — LIBERTY TOWER EXTERIOR RENOVATIONS — PROJECT NO. 118-086R (RWDA TIF) Mr. Toy Villa, Engineering, submitted Change Order No. 6 (Final) on behalf of Environmental Glass, Inc., 12675 Marlin Dr., Redford, MI 48239, indicating the contract amount be decreased by $5,000 for a new contract sum, including this Change Order, of $306,817.08. Also submitted was the Project Completion Affidavit indicating this new final cost of $306,817.08. Upon a motion made by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, Change Order No. 6 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — VESTED INTEREST BUILDING ROOF REPAIR — PROJECT NO. 119-049 (RWDA TIF) Mr. Toy Villa, Engineering, submitted the Project Completion Affidavit on behalf of Midland Engineering Company, Inc., 52369 State Road 933 North, South Bend, IN 46637, for the above referenced project, indicating a final cost of $248,088.10. Upon a motion made by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — BENDIX THEATER FLOORING — PROJECT NO. 119-049 (HOTEL MOTEL TAX) Mr. Toy Villa, Engineering, submitted the Project Completion Affidavit on behalf of Carpet Service Outlet, Inc., 1514 Mishawaka Ave., South Bend, IN 46615, for the above referenced project, indicating a final cost of $72,642. Upon a motion made by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, the Project Completion Affidavit was approved. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — WASHINGTON STREET IMPROVEMENT PROJECT — PROJECT NO. 118-105 (COIT) In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2020 STREET AND SEWER DEPARTMENT MATERIALS — PROJECT NO. 120-005 (STREETS, CURB & SIDEWALK, SEWER CONCRETE, SEWER INS., WATER WORKS, PARKS, MVH- RESTRICTED) In a memorandum to the Board, Mr. Scott Kreeger, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — PRESS GANEY ADMINISTRATION BUILDING SITE IMPROVEMENTS — PROJECT NO. 119-061 (RWDA TIF) In a memorandum to the Board, Mr. Zach Hurst, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, the above request to advertise was approved, and the Title Sheet was approved and signed. REGULAR MEETING MARCH 24, 2020 64 ADOPT RESOLUTION NO. 10-2020 — A RESOLUTION OF THE CITY OF SOUTH BEND PUBLIC WORKS ON AUTHORIZING THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 10-2020 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, OFFICER KENNETH MILLIKEN retired effective March 17, 2020, from the South Bend Police Department after fifty-one (51) years of service, and the Board of Public Safety of the City of South Bend has determined that she retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun' Serial No. NDT0762, a Smith and Wesson M&P9 Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 24TH Day of MARCH, 2020. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Jordan V. Gathers s/ Joseph R. Molnar ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 11-2020 — A RESOLUTION OF THE CITY OF SOUTH BEND PUBLIC WORKS ON APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY OF PROPERTY OF SIMILAR NATURE Upon a motion made by Ms. Dorau, seconded by Ms. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 11-2020 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: REGULAR MEETING MARCH 24.2020 65 ASSET DISPOSAL FOR FORTY (40) SHOTGUNS WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for property of a similar nature and shall be removed from the inventory of the City of South Bend: Nine (9) Blued/Parkerized Remington 870s, One (1) Blued/Parkerized Remington 1187, and Thirty (30) Remington 870 Marine Magnums. ADOPTED this 24th day of MARCH 2O20. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Jordan V. Gathers s/ Joseph R. Molnar ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Lease Proposal Dell Inc. Lease Four (4) ToughBook $12,000; Dorau/Molnar; Laptops for Water Works $2,743.08 Carried by Mr. and Wastewater Annually for Gilot, Ms. Five (5) Years Maradik, and with $1.00 Mr. Gathers Buyout Option IT Lease Professional La Casa de Event and Marketing $30,000 Dorau/Molnar; Service Amistad, Inc. Services for West Side (EDIT) Carried by Mr. Agreement South Bend Initiative Gilot, Ms. Maradik, and Mr. Gathers Proposal Trane Replace/Upgrade Existing $18,505 Dorau/Molnar; Temperature Control and (Fire Dept. Carried by Mr. Energy Management Repairs & Gilot, Ms. System Maintenance Maradik, and Services) Mr. Gathers Amendment No. Department Extend South Bend Home No Change in Dorau/Molnar; 1 to Contract of Improvement Program Amount; Extend Carried by Mr. Community Twelve (12) Months to December 31, Gilot, Ms. Investments 2020 Maradik, and CDBG Mr. Gathers Indemnification The Tire Use of Tire Rack's N/A Dorau/Molnar; Agreement Rack, Inc. Training Track for Police Carried by Mr. Emergency Vehicle Gilot, Ms. Operations Training Maradik, and Mr. Gathers QPA Special Kiesler's 2020 Police Training $28,532.68 Dorau/Molnar; Purchase Police Ammunition Police Other Carried by Mr. REGULAR MEETING MARCH 24.2020 66 Supply Operating Gilot, Ms. Supplies) Maradik, and Mr. Gathers Real Estate Village to Donation of Five (5) City N/A Dorau/Molnar; Donation Village Owned Vacant Lots; Carried by Mr. Agreement International, 809 N. Harrison Gilot, Ms. Inc. 812 N. Harrison Maradik, and 814 N. Sherman Mr. Gathers 813 N. Harrison 816 N. Harrison Professional Hull & General Environmental $30,000 Dorau/Molnar; Service Associates, Consulting Services in (Studebaker/ Carried by Mr. Agreement Inc. Support of Redevelopment Oliver Grants) Gilot, Ms. Efforts Maradik, and Mr. Gathers Open Market Gibson- Upgrade and Modernize $168,700 Dorau/Molnar; Contract Lewis, LLC Century Center Elevator; (Hotel Motel) Carried by Mr. No Bids Received Gilot, Ms. Maradik, and Mr. Gathers Amendment to Bradley Renew Lease for Main $54,362 for Dorau/Molnar; Lease Company Street Row Offices for Year One; Carried by Mr. Agreement Rental Waterworks Billing Office Escalating Five Gilot, Ms. Staff Year Lease Maradik, and (Waterworks Mr. Gathers Buildin Rental Amendment No. Christopher Additional Work Required NTE $32,200 Dorau/Molnar; 1 to Owner- B. Burke by FERC for South Bend (Stormwater Carried by Mr. Engineer Engineering, Dam 2020 Fund) Gilot, Ms. Agreement LLC. Maradik, and Mr. Gathers QPA State Advantage Purchase Four (4) 2020 $33,243.62 TABLED Purchase Ford Ford 4x4 Explorers Each; Total: Dorau/Molnar; $132,974.48 Carried by Mr. (Police Gilot, Ms. Department Maradik, and Capital Lease Mr. Gathers and Interest QPA State Bloomington Purchase Sixteen (16) 2020 $33,580.25 each TABLED Purchase Ford Ford Interceptor Utility Interceptor; Dorau/Molnar; AWD Vehicles $37,170.25 each Carried by Mr. Hybrid; Total: Gilot, Ms. $573,184 Maradik, and (Police Mr. Gathers Department Capital Lease and Interest APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Location Motion Carried Therapeutic Licenses Renewals — 903 E. Jefferson Blvd. Dorau/Molnar; Indulgence Massage Carried by Mr. Gilot, Ms. Establishments Maradik, and Mr. Gathers Top Oriental Licenses Renewals — 421 N. Hickory Rd. Dorau/Molnar; Massage Massage Carried by Mr. Gilot, Ms. Establishments Maradik; and Mr. Gathers Chinese Licenses Renewals — 2614 S. Michigan St. Dorau/Molnar; Massage Spa Massage Carried by Mr. Gilot, Ms. Establishments Maradik, and Mr. Gathers New You Oasis Licenses Renewals— 910 E. Ireland Rd., Dorau/Molnar; REGULAR MEETING MARCH 24, 2020 67 LLC Massage Ste. A Carried by Mr. Gilot, Ms. Establishments Maradik, and Mr. Gathers Sai Shakti Licenses Renewals — 115 N. William St. Dorau/Molnar; Message and Massage Carried by Mr. Gilot, Ms. Healing Establishments Maradik, and Mr. Gathers South Bend Licenses Renewals — 115 N. William St., Dorau/Molnar; Massage & Massage Ste. 207 Carried by Mr. Gilot, Ms. Healing Establishments Maradik, and Mr. Gathers Hair Crafters Licenses Renewals — 602 Lincolnway East Dorau/Molnar; Massage Carried by Mr. Gilot, Ms. Establishments Maradik, and Mr. Gathers Well Being Licenses Renewals — 115 N. William St. Dorau/Molnar; Massage LLC Massage Carried by Mr. Gilot, Ms. Establishments Maradik, and Mr. Gathers Rachel T Licenses Renewals — 616 E. Colfax Ave. Dorau/Molnar; Massage & Massage Carried by Mr. Gilot, Ms. Essential Oils Establishments Maradik, and Mr. Gathers Massage by Licenses Renewals — 914 Lincolnway West Dorau/Molnar; Suzanne Massage Carried by Mr. Gilot, Ms. Establishments Maradik, and Mr. Gathers APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Ms. Maradik stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Donald P. Walker, 17400 Summer Ridge Dr., Granger, IN 46530 1. 17400 Summer Ridge Dr. — Water/Sewer (Key No.002-2013-0264100) B. Melissa Jo Reber, 70300 Martin Rd., Edwardsburg, MI 49112 1. 54721 29th. St.— Sewer (Key No. 71-04-32-332-023-000-003) Upon a motion by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. APPROVE RENEWAL OF WASTEWATER DISCHARGE PERMITS) In a Memorandum to the Board, Ms. Lauren Trapp, Division of Wastewater, submitted the following Wastewater Discharge Permit(s) for renewal and recommended approval: Honeywell International, Inc., 3502 Westmoor St. There being no further discussion, upon a motion made by Ms. Dorau, seconded by Mr. Molnar and carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers, the renewal of the permits was approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Jason Ring Occupancy Approved March 6, 2020 Jason Ring Contractor Approved March 6, 2020 Ms. Dorau made a motion that the bond's approval as outlined above be ratified. Mr. Molnar seconded the motion, which carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the REGULAR MEETING MARCH 24, 2020 68 goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,851,033.17 03/24/2020 Therefore, Ms. Dorau made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Molnar seconded the motion, which carried by Mr. Gilot, Ms. Maradik, and Mr. Gathers. PRIVILEGE OF THE FLOOR Ms. Dorau noted one question from Mr. Gilot. Mr. Gilot asked if he go could back to Item 4.A., the Eagle Way Sewer Extension project. He stated we rejected bids but per Ms. Kara Boyles, City Engineer, the intent was to ask permission to re -advertise. He requested the Board amend their motion to include a request to advertise on March 27 and April 3 and open bids on April 14. Ms. Maradik questioned the advertise dates, noting the Clerk of the Board would need the Notice to Bidders today. Ms. Dorau stated the Board doesn't set those dates. Ms. Maradik agreed, adding the Board can just approve the request to re -advertise without dates in the case that those dates can't be met, given the current situation. Ms. Maradik made a motion to approve the request to re -advertise, Ms. Dorau seconded the motion which carried by Mr. Gilot, Mr. Molnar, and Mr. Gathers. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried by Mr. Gilot, Mr. Molnar, and Mr. Gathers the meeting adjourned at 10:13 a.m. BOARD OF PUBLIC WORKS � W� -Nn/ � Z Gary A. Gilot, President Elizabeth A. Maradik, Member Therese J. Dorau, Member Jordan V. Gathers, Member Joseph R. Molnar, Member ATTEST: Linda- Martin Linda M. Martin, Clerk