The URL can be used to link to this page

Home My WebLink AboutBoard of Works Meeting of June 9, 2020REGULAR MEETING JUNE 9, 2020 97 AGENDA REVIEW MEETING The Agenda Review Session of the Board of Public Works scheduled for June 4, 2020, was cancelled. REGULAR MEETING JUNE 9, 2020 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, June 9, 2020. The meeting was streamed live to the public with Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Dorau, and Jordan Gathers present. Board Member Joseph Molnar was absent. Also present was Board Attorney Clara McDaniels and Clerk of the Board Linda Martin. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried by roll call, the minutes of the Regular Meeting of the Board held on May 26, 2020, were approved. OPENING OF BIDS – COLFAX LIFT STATION IMPROVEMENTS – PROJECT NO. 118- 034C (REDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: SELGE CONSTRUCTION CO., INC. 2833 S. 11th. St. Niles, MI 49120 jbutler@selgeconstruction.com; vpriest@selgeconstruction.com Bid was signed by Justin Butler Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $459,103.00 HRP CONSTRUCTION INC. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46624 joej@hrpconstruction.com Bid was signed by Nancy Knapik Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $587,000.00 Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS – SEITZ PARK RECONSTRUCTION, PHASE I – PROJECT NO. 117- 093A (PARK BOND C, G, F, H AND REDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: LARSON-DANIELSON CONSTRUCTION CO., INC. 302 Tyler St. LaPorte, IN 46350 mcd@ldconstruction.com Bid was submitted by Timothy F. Larson Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: Division A – Base Bid Total $2,587,728.79 Division B – Base Bid Total $788,044.67 Division C – Base Bid Total $1,769,416.67 Base Bid plus Alternates $5,145,189.63 REGULAR MEETING JUNE 9, 2020 98 NORTHERN INDIANA CONSTRUCTION CO., INC. PO Box 1333 Mishawaka, IN 46546 dmarable.nic@gmail.com; davidwalorski@cs.com Bid was submitted by David J. Walorski Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: Division A – Base Bid Total $2,266,923.37 Division B – Base Bid Total $699,625.80 Division C – Base Bid Total $2,010,606.65 Base Bid plus Alternates $4,977,155.82 Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Venues, Parks, and Arts, and Engineering for review and recommendation. OPENING OF QUOTATIONS – MAIN AND JEFFERSON SITE IMPROVEMENTS CONCRETE – PROJECT NO. 119-022A (RWDA TIF) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: WEIGAND CONSTRUCTION CO., INC. 7808 Honeywell Dr. Fort Wayne, IN 46825 dgarman@weigandconstruction.com; aholy@weigandconstruction.com Quotation was submitted by Jeremy Ringger Non-Collusion, Non-Discrimination Affidavit Form was completed QUOTATION: $74,146.00 Alternate Quote/Proposal; Total Alternate ADD $11,425.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 akrueger@walshkelly.com Quotation was submitted by Dustin Hillary Non-Collusion, Non-Discrimination Affidavit Form was completed QUOTATION: $112,769.43 PREMIUM CONCRETE SERVICES, INC. 712 Richmond St. Elkhart, IN 46516 rjones@premiumconcreteonline.com Quotation was submitted by Robert Jones Non-Collusion, Non-Discrimination Affidavit Form was completed QUOTATION: $138,419.00 Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the above quotations were referred to Community Investment and Engineering for review and recommendation. OPENING OF QUOTATIONS – VPA ATHLETIC COURT RENOVATIONS, PHASE I (VPA) 13 Permeable Pavers 22 SYD $168.32 $3,703.00 14 Permeable Decorative Pavers 135 SYD $49.50 $6,682.50 15 Decorative Pavers 21 SYD $49.50 $1,039.50 REGULAR MEETING JUNE 9, 2020 99 Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: ASPHALT RESTORATION SERVICES PO Box 2484 South Bend, IN 46680 arsllc@comcast.net Quotation was submitted by Jamie Brown Non-Collusion, Non-Discrimination Affidavit Form was completed QUOTATION: $40,849.00 Base Quote Randolph Basketball Total $3,500.00 Alternate #1 Boehm Basketball Total $16,200.00 Alternate #2A Walker Total $7,060.00 Alternate #2B Total $1,004.25 Alternate #3A Muessel $3,500.00 Alternate #3B $499.20 Alternate #4 Lasalle $10,589.00 *Wording on quote does not match, it says “Fourth thousand eight hundred and fourth nine dollars” WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 akrueger@walshkelly.com Quotation was submitted by Dustin Hillary Non-Collusion, Non-Discrimination Affidavit Form was completed QUOTATION: $259,123.50 Base Quote Randolph Basketball Total $47,422.50 Alternate #1 Boehm Basketball Total $106,752.50 Alternate #2A Walker Total $41,831.50 Alternate #2B Total ($14,950.00) Alternate #3A Muessel $26,809.00 Alternate #3B ($9,285.00) Alternate #4 Lasalle $60,543.00 CORNERSTONE CONSTRUCTION GROUP, LLC 6525 E. 82ND. St., Suite 117 Indianapolis, IN 46250 nick@cornerstone-constructiongroup.com; Quotation was submitted by Nick Lunn NO Non-Collusion, Non-Discrimination Affidavit Form was completed QUOTATION: Base Quote Randolph Basketball Total $72,119.34 Alternate #1 Boehm Basketball Total $111,799.87 Alternate #2A Walker Total $28,488.09 Alternate #2B Total $1,850.80 Alternate #3A Muessel $23,362.40 Alternate #3B ($1,037.83) Alternate #4 Lasalle $26,202.43 Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the above quotations were referred to Venues, Parks, and Arts, and Engineering for review and recommendation. AWARD QUOTATION AND APPROVE CONTRACT – MUESSEL GROVE PUBLIC RESTROOM PLUMBING WORK – PROJECT NO. 118-099A (2018 TIF PARK BOND CAPITAL) Ms. Alicia Czarnecki, Engineering, advised the Board that on May 26, 2020, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and REGULAR MEETING JUNE 9, 2020 100 responsible bidder, D.A. Dodd, LLC, 14 E. Michigan St., PO Box 430, Rolling Prairie, IN 46371, in an amount, not to exceed $33,800. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. APPROVE REQUEST TO REJECT QUOTATIONS – CENTURY CENTER NORTH RESTROOM RENOVATION – PROJECT NO. 118-104CR (HOTEL/MOTEL TAX) In a memorandum to the Board, Ms. Rebecca Plantz, Engineering, requested permission to reject all quotations for the above referenced project due to funds no longer available. Ms. Plantz stated in her memo that should funds become available in the future, the project will be re-quoted. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the above request to reject all quotes was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – SOUTH BEND FIRE DEPARTMENT TRAINING CENTER CLASSROOM BUILDING – PROJECT NO. 117-127R (2018 FIRE CAPITAL) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Brown & Brown General Contractors, Inc., 124 S. Elkhart St, Wakarusa, IN 46573, for the above referenced project, indicating a final cost of $658,228. Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – CENTURY CENTER MALL DOOR REPAIR – PROJECT NO. 118-036D (HOTEL/MOTEL TAX) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of J.W. Werntz & Son Inc., 1002 Kerr St., South Bend, IN 46601, for the above referenced project, indicating a final cost of $57,640. Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – THREE TWENTY AT THE CASCADE - GLAZED ASSEMBLIES – PROJECT NO. 118-074A (REDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Precision Wall Systems, Inc., 3801 S. Main St., South Bend, IN 46614, for the above referenced project, indicating a final cost of $1,504,666. Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. ADOPT RESOLUTION NO. 16-2020 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 16-2020 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on February 2, 2020, Firefighter, Captain Nicholas Tekler retired from the South Bend, Indiana, Fire Department after Twenty-Two (22) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and REGULAR MEETING JUNE 9, 2020 101 WHEREAS, Captain Nicholas Tekler has advised the Board that this Firefighter’s fire helmet and boots (“Property”) are of no further use to the Department, are of no practical value, and have an estimated market value of less than One-Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One-Thousand Dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on June 9, 2020, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Jordan V. Gathers ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second License Agreement University of Notre Dame du Lac Grant a License for Installation, Operation, and Maintenance of Three (3) CCTV Equipment Systems for City-Owned Signalized Intersections for 2020 Presidential Debate N/A Maradik/Gathers Dedicated Improvements Agreement Rieth-Riley Construction Co., Inc. Guarantees the City a Performance Bond in Case of Damage to Ameritech Drive due to Rieth-Riley’s use of a Temporary Concrete Plant N/A Maradik/Gathers Sewer Insurance Reimbursement Neovi Karakatsanis and Jonathan Swarts Sewer Service Line Repair on March 11 and 18, 2019 at 1231 East Wayne St. $6,875 Maradik/Gathers APPROVAL OF PERMIT AND LICENSE APPLICATIONS REGULAR MEETING JUNE 9, 2020 102 The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried March to Memorial Street Closure for Special Event September 11, 2020; 9:11 a.m. to 7:00 p.m. Ireland and Fellows and ends at St. Patrick’s County Park Maradik/Gathers Subject to following Local COVID 19 Regulations Art Beat Street Closure for Special Event August 15, 2020; 6:00 a.m. to 10:00 p.m. Jefferson Blvd. from Martin Luther King Jr. Drive to St. Louis Blvd., St. Louis Blvd. from Jefferson Blvd. to Wayne St. Maradik/Gathers Subject to following Local COVID 19 Regulations 20th. Annual Kid’s Triathlon Street Closure for Special Event July 25, 2020; 5:30 a.m. to 1:00 p.m. Wall St., North to Southwood, West to Belmont, East to Greenlawn, East to Southwood back to Wall St. and Back Maradik/Gathers Subject to following Local COVID 19 Regulations Clark Run 5K Street Closure for Special Event October 3, 2020; 8:30 a.m. to 11:30 a.m. Donmoyer, East on Marine to Altgeld to York to Ridgedale and back to School Maradik/Gathers Subject to following Local COVID 19 Regulations Wine Run 5K Street Closure for Special Event July 12, 2020; 6 a.m. to 11:00 a.m. Northside Blvd. on East Bank Trail, South to Ironwood back to Iron Hand. No Street Closures Maradik/Gathers Subject to following Local COVID 19 Regulations Sun Burst Street Closure for Special Event August 7, 2020; 2:00 p.m.; August 8, 2020; 6:00 a.m. to 2:00 Four Winds Field, Lafayette to Monroe, back to Four Winds Field Maradik/Gathers Subject to following Local COVID 19 Regulations We + You Parade Street Closure for Special Event August 1, 2020; 3:00 p.m. to 6:30 p.m. Jefferson/Frances, Jefferson to Niles, back East on Washington to St. Louis Maradik/Gathers Subject to following Local COVID 19 Regulations Rebel Art Fest (BWE) Street Closure for Special Event August 2, 2020; 9:00 a.m. to 8:00 p.m. Wall from Potawatomi to Greenlawn Maradik/Gathers Subject to following Local COVID 19 Regulations Larson- Danielson Construction Co., Inc. Long Term Occupancy Permit Extension June 16, 2020 to June 16, 2021 Partial Closures on Wayne St. and Michigan St. for St. Joseph Co. Public Library Construction Maradik/Gathers Subject to moving Fence out of Bike Lane and revised drawing showing all Parking Lanes (not partial) blocked Nom Nom Pho Asian Kitchen Sidewalk Café Permit Tuesday to Thursday 11:00 a.m. to 9:00 p.m.; Friday 11:00 a.m. to 10:00 p.m.; Saturday 11:00 a.m. to 9:30 p.m.; Sunday 11:00 a.m. to 211 N. Main St. Maradik/Gathers Subject to 2’ from Edge of Brick Band and including 1’ of Brick Band and 1’ of Cycle Path; Posting Signage; and updated Drawing showing REGULAR MEETING JUNE 9, 2020 103 8:00 p.m. the above APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date St. Joseph County Housing Consortium $5,619.38 4/28/2020 St. Joseph County Housing Consortium $452.25 5/6/2020 St. Joseph County Housing Consortium $1,500.00 5/12/2020 U.S. Bank National Association; Requisition No. 24; Eddy St. Phase II $348,642.15 5/29/2020 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Gathers seconded the motion, which carried by roll call. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Gathers and carried by roll call, the meeting adjourned at 10:10 a.m. BOARD OF PUBLIC WORKS ________________________________ Gary A. Gilot, President ______________________________ Elizabeth A. Maradik, Member ______________________________ Therese J. Dorau, Member ______________________________ Jordan V. Gathers, Member _______________________________ Joseph R. Molnar, Member ATTEST: Linda Martin ________________________________ Linda M. Martin, Clerk