HomeMy WebLinkAboutOpening & Award Bids - 2020 Community Crossings Round 1 Proj No. 120-012 - Rieth-Riley Construction Co., Inc.
P HONE 574/ 235-9251
1316 C OUNTY-C ITY B UILDING
F AX 574/ 235-9171
227W. J EFFERSON B OULEVARD
S OUTH B END, I NDIANA 46601-1830
C ITY OF S OUTH B END J AMES M UELLER, M AYOR
B OARD OF P UBLIC W ORKS
July 28, 2020
Mr. Joshua McCormick
Rieth-Riley Construction Co., Inc.
25200 State Road 23
South Bend, IN 46614
jmccormick@rieth-riley.com
Dear Mr. McCormick:
The Board of Public Works, at its meeting held on July 28, 2020, awarded the above referenced
project to you in the amount of $1,684,640.
Please forward the following documents in one submittal by August 11, 2020 to my attention
for Board of Public Works approval to lhensley@southbendin.gov:
1) One (1) signed original of the Public Works Contract (enclosed)
2) Labor & Material Payment Bond
3) Performance Bond (125% of Bid Amount)
4) Certificate of Insurance naming the City of South Bend as an additional insured
5) Item #4 for all subcontractors you use
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
s/Linda M. Martin, Clerk
Enclosures
G ARY A.G ILOT E LIZABETH A.M ARADIK T HERESE J.D ORAU J ORDAN V. G ATHERS J OSEPH R. M OLNAR
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 28th Day of July, 2020, by and between, Rieth-
Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, HEREINAFTER
called the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 120-012
DESCRIPTION: 2020 COMMUNITY CROSSINGS, ROUND 1
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $1,684,640.00
FUNDING: LRSA
The unit prices for this improvement were those prices as received and accepted by the Board on
the 28th Day of July, 2020.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS RIETH-RILEY CONSTRUCTION
CO., INC.
Gary A. Gilot, President Elizabeth A. Maradik, Member Printed Name
Therese J. Dorau, Member Jordan V. Gathers, Member Signature
Joseph R. Molnar, Attest: Linda M. Martin,
Member Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I,, certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
SecretaryCorporate Seal
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO:
Linda M. Martin, Clerk
Board of Public Works
FROM:Scott Kreeger,Project Engineer
SUBJECT:120-012
2020Community Crossings Round 1
DATE:
July 28, 2020
On July 28, 2020,the Board of Public Worksopened and read bidsfor the above project. The
Division of Engineering has reviewed the submitted documents and listed the bidders as follows:
Contractor
RiethRiley Construction
Division #Co., Inc.Walsh & Kelly
1$387,181.95$378,600.00
2$141,620.00$157,600.00
3$363,693.50$407,900.00
4$164,849.55$198,700.00
5$203,102.20$234,500.00
6$171,583.50$192,600.00
7$141,350.50$178,400.00
8$111,258.80$141,700.00
All Division Total$1,684,640.00$1,890,000.00
Engineeringrecommendsaward of a contract for the2020 Community Crossings Round 1
Divisions 1 through 8tothe lowest responsive / responsible bidder,Rieth-Riley Construction
Co., Inc.in the amount of $1,684,640.00.
Engineering noted a scrivener’s error in Addendum No. 1, as described below:
Division 3 Item No. 21 was to be changed from 160 SY to 200 SY, per
revision 4.a.viii.
Division 3 Item No. 22 was to be changed from 160 SY to 180 SY per
revision 4.a.ix.
The Bid Proposal provided by the City of South Bend to the respective
Bidders remained unchanged for Division 3 Item No. 21 quantity 160 SY
and Division 3 Item No. 22 quantity 160 SY.
The project will be awarded at the Bid Proposal quantities and unit price extensions for Division
3 Item No. 21 for 160 SY and Division 3 Item No. 22 for 160 SY.
Any adjustments to quantities for the subject pay items described in Addendum No. 1 may be
addressed via Change Order during the project, if required, and after the Engineering and
Construction staff assess underruns or overruns during the work.
The scrivener’s error does not impact the lowest responsive, responsible bidder for the total
price submitted for Division 3. Rieth-Riley’s Division 3 price remains the low bid.
The scrivener’s error does not impact the lowest responsive responsible bidder for the award of
the full contract for the total price for Divisions 1-8. Rieth-Riley’s Division 1-8 price remains the
low bid.
Sufficientfundshave been appropriatedfrom LRSA (251-0608-431.36-06)
Please call with your questions(9245).
Enc. Bid Tabulation
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date July 21, 2020
Department Public
Name Scott Kreeger Works
BPW Date July28, 2020 Phone Extension 9245
Required Prior to Submittal to Board
BPW Attorney Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing Michael Schmidt
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
Yes If Yes, Approved by Purchasing
New Vendor
No
MBE Yes
MBE/WBE Contractor Completed E-Verify Form Attached
WBE No
Project Name 2020 Community Crossings Round 1
Project Number 120-012
Funding SourceLRSA
Account No. 251-0608-431.31-06
Amount
Terms of Contract
Purpose/Description ____Milling & resurfacing of various roadways within the City of South
Bend._______________________
For Change Orders Only
$
Increase
Amount of
Decrease ($ )
Previous Amount $
%
Increase
Decrease ( %)
Current Percent of Change:
New Amount$
%
Increase
Decrease ( %)
Total Percent of Change:
Time ExtensionAmount:
New Completion Date: