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Home My WebLink About07282020 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING July 28, 2020 – 9:30 a.m. Location: Live Streamed at https://tinyurl.com/BPW-07282020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 1 1. REVIEW OF MINUTES A. Regular Meeting of July 14, 2020 2. OPENING OF BIDS A. 2020 Community Crossings, Round 1 – Project No. 120-012 1. Award 2. Funding: LRSA (251.0608.431.31.06) B. Century Center Esports Arena – Project No. 119-106CR 1. Funding: Hotel/Motel Tax Fund (7304.42010.000.0099) 3. OPENING OF QUOTATIONS A. VPA Parking Lot Security Gates 1. Funding: Park Bond Series I (471.11.206.286.444000) 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. VPA Athletic Court Renovations, Phase I – Project No. 118-098 1. Company: Walsh & Kelly, Inc. 2. Amount: NTE $116,063; Base Quote and Alternate Nos. 2A & 3A 3. Funding: VPA (471.11.206.288.444000, 201.11.201.423000) B. Tutt Street Brick Recovery – Project No. 120-045 1. Company: Walsh & Kelly, Inc. 2. Amount: $20,995 3. Funding: DCI Other Professional Services (211.10.101.120.431000) 5. CHANGE ORDERS A. Pinhook Park Pavilion Improvements – Project No. 118-077B 1. Company: Larson-Danielson Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $7,676 4. Percent of Increase: 4.33% 5. Total Percent of Change: 12.44% 6. Revised Contract Amount: $185,043.23 7. Funding: Parks Bond H & J, DNR Grant (471.1136.452.42.01; 471.1138.452.42.01) B. Historic Leeper Park Improvements, Bid Pkg. 2 – Project No. 118-010B 1. Company: Northern Indiana Construction Co., Inc. 2. Change Order No.: 1 3. Decrease Amount: ($23,972.40) 4. Percent of Decrease: (2.95%) 5. Revised Contract Amount: $789,387.65 6. Funding: RWDA TIF Bond (452.1101.452.31.02) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING July 28, 2020 – 9:30 a.m. Location: Live Streamed at https://tinyurl.com/BPW-07282020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 2 C. Gemini at Colfax Exterior Renovations, Division B – Project No. 119-103 1. Company: Slatile Roofing and Sheet Metal 2. Change Order No.: 1 3. Increase Amount: $40,685; Twenty-Four (24) Days 4. Percent of Increase: 13.34% 5. Revised Contract Amount: $345,685; New Completion Date 8/23/2020 6. Funding: RWDA TIF (324.10.102.121.443001) B. Three Twenty at the Cascades, Site Utilities – Project No. 118-074D 1. Company: Indiana Earth, Inc. 2. Change Order No.: 3 (Final) 3. Increase Amount: $6,039.50 4. Percent of Increase: 3.19% 5. Total Percent of Increase: 15.88% 6. Final Contract Amount: $195,222.50 7. Funding: REDA TIF (429.10.102.121.442001) 6. PROJECT COMPLETION AFFIDAVITS A. Three Twenty at the Cascade, Site Utilities – Project No. 118-074D 1. Company: Indiana Earth, Inc. 2. Final Contract Amount: $195,222.50 3. Funding: REDA TIF (429.10.102.121.442001) B. Edison Filtration Plant Roof Replacement – Project No. 119-014 1. Company: Brown & Brown General Contractors, Inc. 2. Final Contract Amount: $476,655.15 3. Funding: Water Capital Building Improvements (622.0640.415.42.02) 7. RESOLUTIONS A. No. 21-2020 – A Resolution of the City of South Bend, Indiana, Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Police Officer David Heighway's Firearm 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Authorization for Entry Agreement – Roger L. Corner 1. Description: Authorizing Entry at 3706 W. Western Ave. for Drilling Purposes and Revocable Permit for Environmental Remediation B. First Amendment to Agreement for Programs and Services – Goodwill Industries of Michiana, Inc. 1. Description: Temporary Reallocation of how Funds provided under Existing Agreement will be spent by Goodwill Industries of Michiana 2. Amount: No Change 3. Funding: COIT (404.0801.421.31.15) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING July 28, 2020 – 9:30 a.m. Location: Live Streamed at https://tinyurl.com/BPW-07282020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 3 C. First Amendment to Professional Services Agreement – American Structurepoint, Inc. 1. Description: Design Services for removal of Damaged Vault and Replacement of Sidewalk at 1201 Western Ave. 2. Amount: NTE $8,000; New Total $14,180 3. Funding: Engineering Professional Services (101.0602.431.3106) D. Amendment No. 2 to Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Additional Locations for On-Call Survey and Right-of-Way Services 2. Amount: NTE $21,500; New Total $37,500 3. Funding: Engineering Professional Services, Stormwater Professional Services (101.06.600.500.431000; 667.605.517.431000; 667.605.517.431002) E. First Amendment to Agreement – Cross Community, Inc. 1. Description: No Cost Additions and Modifications to Language of Pilot Housing Subsidy Program Agreement F. Professional Services Agreement – Jones, Petrie, Rafinski Corporation 1. Description: Design Vehicle Charging Lot at Ignition Park 2. Amount: $31,250 3. Funding: RWDA TIF (324.10.102.431002) 9. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: August First Fridays a) Date/Times: August 7, 2020; 3:00 p.m. to 10:00 p.m. b) Location: Michigan St., E. Wayne St. to W. Jefferson Blvd. 2. Event: Block Party a) Date/Times: August 15, 2020; 3:00 p.m. to 8:00 p.m. b) Location: Pershing St., Brookfield St. to Portage Ave. 3. Event: Block Party a) Date/Times: August 15, 2020; 2:00 p.m. to 9:00 p.m. b) Location: Hanley St., Fellows St. to Columbus Ct. B. Sidewalk Café Permits 1. Applicant: Chicory Cafe a) Location: 105 E. Jefferson Blvd., Ste. 103 b) Days/Times: Sunday to Saturday; 9:00 a.m. to 6:00 p.m. c) Comments: Favorable Recommendations subject to 5’ Pedestrian and ADA Clearance 2. Applicant: Cinco 5 International a) Location: 112 W. Colfax Ave. b) Days/Times: Sunday to Saturday; 11:00 a.m. to 9:00 p.m. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING July 28, 2020 – 9:30 a.m. Location: Live Streamed at https://tinyurl.com/BPW-07282020 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 4 c) Favorable Recommendations subject to 5’ Pedestrian Clearance 10. STREET/ALLEY VACATIONS A. Applicant: Abonmarche Consultants for Hopkins Properties of South Bend LLC 1. Location: Business Center Dr. and Half of Cul-de-Sac of Ameritech Dr., all South of Cleveland Rd. and East of the St. Joseph Valley Pkwy. 2. Purpose: Property to be Developed; Street was intended to provide Access to the Property 3. Favorable Recommendations subject to no significant Grade Additions or Removals, and Access and Easement Rights retained for NIPSCO 11. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52647 East Trail – Water/Sewer 12. RATIFY BONDS A. Contractor Bonds 1. Octavio Luna, Approved effective June 29, 2020 2. Chris Wood, Approved effective July 16, 2020 B. Occupancy Bonds 1. Octavio Luna, Approved effective June 29, 2020 2. Asphalt Restoration Services, LLC, Released effective July 10, 2020 C. Excavation Bonds 1. Huff Septic Inc., Approved effective July 16, 2020 2. Bernardo Contreras, Released effective July 10, 2020 3. Mar-Vin Properties, LLC, Released effective July 10, 2020 4. Quality Excavating Corp 11-19, Released effective July 10, 2020 5. Quality Excavating Corp 12-19, Released effective July 10, 2020 6. Walt’s Septic Inspections, LLC, Released effective July 23, 2020 13. PRIVILEGE OF THE FLOOR 14. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.