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Home My WebLink AboutNo. 3069 approving/authorizing the execution of an addendum to the Master Agency Agreement (Orchestra Pit Lift)RESOLUTION NO. 3069 RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE EXECUTION OF AN ADDENDUM TO THE MASTER AGENCY AGREEMENT (Orchestra Pit Lift) WHEREAS, effective January 1, 2012, the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the South Bend Board of Public Works (the "BPW ") entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2012; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the Orchestra Pit Lift Project to the Master Agency Agreement by way of this Addendum. (. NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission as follows: Section 1. The Commission hereby approves the Addendum to Master Agency Agreement (Orchstra Pit Lift) and hereby authorizes its execution in substantially the form attached hereto with such changes as the Commission may deem necessary or appropriate upon the advice of counsel, said execution thereof to be conclusive evidence of the Commission's approval of such changes. The Clerk is hereby directed to file a copy of the Addendum with the BPW. Section 2. This Resolution shall be in full force and effect after its adoption by the Commission. Section 3. Commission staff members are authorized to execute on behalf of (W the Commission any documents necessary to carry out the intent of this resolution. (w ADOPTED at a meeting of the South Bend Redevelopment Commission held on August 16, 2012, at 9:30 A.M., in Room 1308, County -City Building, South Bend, Indiana 46601. ATTEST.- A. Varner, Vice - President South Bend Redevelopment Commission (40." (law CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT, Marcia I. Jones, i ent South Bend Redevelopment Commission Q ! ADDENDUM TO MASTER AGENCY AGREEMENT (Access Agreement for Orchestra Pit Lift Donation) This Addendum to Master Agency Agreement (this "Addendum "), made and entered into as of the 9th day of August, 2012, by and between the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the City of South Bend, Indiana, a municipal corporation duly organized and existing pursuant to the laws of the State of Indiana, acting by and through its Board of Public Works (the "BPW ") for purposes of the Commission designating the BPW to act as the Commission's agent to undertake the Access Agreement for Orchestra Pit Lift Donation (the "Project ") WHEREAS, effective January 1, 2012, the Commission and the BPW entered 4 into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2012; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the Access Agreement for Orchestra Pit Lift Donation to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the BPW and the Commission agree as follows: 1. The Commission hereby empowers and appoints the BPW, pursuant to the Master Agency Agreement, to act as the Commission's agent for the limited purpose of contracting for and managing the completion of the Project, the scope of said Project 0 being more specifically described in "Exhibit A ", attached hereto and made a part hereof. • 2. All of the terms and conditions of the Master Agency Agreement shall control this appointment and this Addendum shall be attached to the Master Agency Agreement. 3. Members of the Board and Members of the Commission are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this Addendum. IN WITNESS WHEREOF, the undersigned execute this Addendum to Master Agency Agreement to be effective as of the date first written above. • ATTEST: South Bend Redevelopment Commission C•7 CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS *In Ga1NJ,'iW, President n Michael C. Mecham, Member u ATT ST: Li da Martin, Clckk �w �W' Mark W. Neal, Member Ln C'. F.xhihit "A" Access Agreement for Orchestra Pit Lift Donation Proiect Scope and Description: Execute Access Agreement for Redevelopment Owned Property to all the donation of the construction of an orchestra pit lift. Oversee completion of the project. Budget: $None 1200 S. Cowry- -CITY BUILDING 227 W JEFFERSON BALD. Soum BEND, INDIANA 46601 -1830 July 27, 2012 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR REDEVELOPMENT COMMISSION Mr. Dennis Andres Executive Director Morris Performing Arts Center Dear Dennis: PHONE 574 /235 -9371 FAX 574/235 -9021 D � � Mini JUL 3 0 2012 (W At its meeting on July 26, 2012, the Commission authorized installation of a new orchestra pit lift at the Morris. Enclosed for your records is your letter with approval signed by the Commissioners. Sincerely, 1 1�� (-- Cheryl Phipps Recording Secretary Enclosure (W MARCIA JONES DAVID VARNER NANCY KING GREG DOwws DONALD ALFORD STEPHANIE SPNEY PRESIDENT VICE PRESIDENT SECRETARY. MEMBER MEMBER MEMBER July 16, 2012 Redevelopment Commission City of South Bend RE CE WEE JUL 19 701? Morris Entertainment, Inc. hereby seeks approval to purchase and have installed an orchestra pit lift inside the theater. The agreement to perform the work on this project was initiated over twenty years ago between the City of South Bend and Morris Entertainment, Inc., a 501[c] 3 corporation. The project has the full support of the management of the Morris Performing Arts Center. The original major restoration/renovation begun on December 31, 1998, reopening the venue in February of 2000 did not include a new orchestra pit lift due to the lack of available funds. The orchestra pit lift project is estimated at $210,000.00. Morris Entertainment, Inc. is pleased to report that it has raised all funds necessary to fully finance this final restoration/renovation project, including a matching grant from (W the Community Foundation of Saint Joseph County, Indiana. Research has been completed on orchestra pit lifts and we are satisfied that the Serapid brand will meet all the requirements and needs of the Morris. Therefore, we seek approval to proceed with the purchase and installation of a new orchestra pit lift. We also wish the Board of Public Works to serve as our agent and the City's Engineering Department to oversee the project. The project will be fully funded by Morris Entertainment, Inc. A Letter of Understanding between Morris Entertainment, Inc. and the City of South Bend will be executed upon the Redevelopment Commission's approval of the project. Thank you for your prompt attention to this matter. Sincerely, vin Dreyer/ Dennis J. s esident, Moms Entertainment, Inc. Executive Director, Morris Performing Arts Center APPROVFD bUUT BEND REDEVE€ OPh5E VOMIYU 31V15S1D14 prr StV.. DATE: E: M;W 12 July, 2012 REVISED II QUOTE # 12- 0604 -1BDT FIRM Morris Performing Arts Center Attention: Mr. Jim Monroe Ref: Morris Performing Arts Center — South Bend, IN Orchestra Lift(s) Dear Mr. Monroe, We are pleased to provide the following FIRM QUOTE proposal for the Orchestra Lift system for the project referenced above. This proposal is based on information sent via email, drawing A4.00 dated September 30, 1998 as well as telephone conversations and a site visit which detailed some of the lift parameters and overall sizes. This proposal presents two schemes. The first is a "one" lift scheme and the second is a "two" lifts scheme. No formal specification was provided. Assumptions were made for any missing information using state of the art lifting parameters and /or industry standards. A project "kick -off' visit by our design engineer and project manager is included in this proposal. During this visit all the requirements and specifications for the lift will be defined and agreed upon prior to the commencement of the engineering design process(s). LIFT PARAMETERS — One (1) Lift Scheme: • Total surface area (each lift): • Approximate dimensions: • Travel: • Dynamic Load Base: • Static Load Base: • Estimated Dead Load: • Dynamic load: • Static load: • Estimated speed of travel: • Guiding system: • Estimated power consumption Approximately 400 S.F. 45-6" X 8' -10" 11 ' -4" 50 psf + Dead Load 125 psf + Dead Load 30 psf 32,000 lb. 62,000 lb. 5 fpm Elevator Rail Guides Two Gear Motors @ 7.5 Hp ea. (to be confirmed) SERAPID, INC 1 5400 18 Mile Road Internet: www.serapid.com Tel: (586) 274 -0774 Sterling Heights, MI 48314 Mail: info- us(abserapid.com Fax: (586) 274 -0775 w 41361m"h ; 1. 37 07P Jj One Lift Scheme System is composed of the Following: LIFTING MECHANISM: • Four (4) LinkLift columns, each including: LL80 Rigid Chain Columns capable of developing 11' -4" of stroke LL80 Drive Housing with spline shaft and reducer hub options LL80 Enclosed Chain Storage Magazine Motorization package including Planetary Gear Reducers Universal Shafts Two Drive gear motors rated at 7.5 Hp each with built -in brake (confirmation of size T.B.D) ENGINEERING PACKAGE & SUBMITTALS Engineering package including: Shop drawings showing location, size, and mounting details for the lifts Lift platform primary structural frame and sub -frame details Mounting details for the drive train Safe Edge Astragal & Limit Switch(s) locations Electrical power & control One Line Riser Diagram 1 site visit for engineering and site condition evaluation O & M Manuals and As -built drawings Training & Commissioning Drawings to be stamped by a Structural Engineer licensed in the State of NY STRUCTURAL STEEL PLATFORMS, SKIRTS AND GUIDES • Deck structures and supporting structure primed and painted • Skirt structural framework (no finishes) • Maximum static deflection of structural span = L /600 or 1/4" • Lift Systems to be guided via Elevator Rail or Captured Rail Guides • All structural finishes to be flat black primer SERAPID, INC 2 5400 18 Mile Road Internet: www.serapid.com Tel: (586) 274 -0774 Sterling Heights, MI 48314 Mail: info- us(a)serapid.com Fax: (586) 274 -0775 ELECTRICAL CONTROLS • Electrical controls including all miscellaneous panels and safety switches for lift operation only • Variable Frequency Drive • Three (3) preset trim positions • Pressure sensitive Safe Edge Astragal at shear edges • Hand held pendant controller with 50' S.O. (2 @ 25') cable pinned connector, momentary up /down push buttons & mushroom type E -stop • Floor Pockets are by Electrical Contractor • Cable Baskets by Electrical Contractor INSTALLATION • Installation labor & supervision is included based on eight hour work days, five day work weeks with NO overtime. All overtime required will be reimbursed at full rate + 15 %. • Full availability & access to the lift pit with means of rigging from above for hoisting purposes must be provided. • Installation is limited to the mechanical drive trains, lift structures & guides. • Adequate building access is required with no elevation changes from unloading area. • Installation labor is included at NON Union & NON prevailing wage rates • Freight to the job site is included MISCELLANEOUS • Warranty: 12 month from time of shipment. Serapid standard terms apply • Payment terms as follows: 15% due at date of approved engineering design 70% due at date of delivery of lift components to site 10% due at completion of installation 5% due at acceptance of system All invoices net 30 CLARIFICATIONS Scope INCLUDED in proposed work: • Limit Switches for Ultimate Stopping Positions. • 1/0 capacity in Control System to facilitate interlock systems • Four Door Interlock Systems (1 Double + 2 Single) (installation by Electrical Contractor). • Signage • P.E. Stamp by a professional engineer licensed in the State of New York • Astragal Shear Protection System (installation by Electrical Contractor) • Maintenance Visits SERAPID, INC 3 5400 18 Mile Road Internet: www.serapid.com Tel: (586) 274 -0774 Sterling Heights, MI 48314 Mail: info- us(cDserapid.com Fax: (586) 274 -0775 0 rrI- 7-i I k • Training /Commissioning • 1/0 capacity for Safety Interlocks • Temporary Usage • All field conduit, wiring & terminations (power and control) including, but not limited to installation of all peripheral systems such as shear protection, door interlocks, warning systems, etc. • Installation of all Electrical Components including, but not limited to, shear protection, warning systems, interlock systems, limits & encoders. • Traveling Cables • Cable Baskets • Removable Safety Railing Panels at Downstage, StageLeft, StageRight and Upstage perimeters of lift platform. Safety Railings to be constructed of structural steel piping. • Railing Sockets & Socket Caps in Lift platform • Daisy Chain Interlock System at Railings • Disconnects at each of two motors (by Electrical Contractor) • All wood gap control, wood infill & wood ledgers • Wood sub - flooring, finish flooring & wood skirt fascias • Pit must be clean, well lit and dry with structural concrete floor adequate to sustain imposed loads. • Adequate pit depth required. Scope NOT INCLUDED in proposed work: • All Infill platforms, all other platform and infill works and all associated work • Site Dynamic Load Test • Concrete work & embeds • Floor Pockets • Mechanical /Structural remedial work at existing closure panels • All wagons, tracks, track storage and all associated work • All demolition, removal of existing equipment and patching • All taxes, bonds, certificates, licenses and /or permits FIRM QUOTE price for lift package as described above: BASE BID — ONE LIFT SCHEME TWO HUNDRED NINE THOUSAND ONE HUNDRED US DOLLARS SERAPID, INC 4 5400 18 Mile Road Internet: www.serapid.com Tel: (586) 274 -0774 Sterling Heights, MI 48314 Mail: info- us(a-)serapid.com Fax: (586) 274 -0775 NOTE: ABOVE PRICING INCLUDES ALLOWANCES OF $12,000.00 FOR ELECTRICAL WORK AND $14,000.00 FOR WOOD WORK AS DESCRIBED BELOW. UNTIL WHICH TIME FIRM PRICING HAS BEEN SOLICITED FROM OUTSIDE SOURCES, PRICING RELATIVE TO THESE ITEMS ARE SUBJECT TO REVISION. Electrical Allowance includes, but is not limited to the following: • Installation of Lift Motor Control Cabinet in locked storage room and Lift Control Station at DS Right CMU proscenium wall. • Wire, conduit and terminations for providing incoming 50A, 480V power to Lift Motor Control Cabinet • Conduit runs and control & power wiring from Lift Motor Control Cabinet in locked storage area to the following locations: lift pit J.B., interlocked doors J.B.s, daisy chain interlocked closure panels J.B., interlocked audience railings J.B & Control Station @ DS Right proscenium wall • Two (2) 6 pole, 30A, NF disconnects for Lift Brake /Motors • Control and Power Wiring Terminations at the Lift Motor Control Cabinet, all J.B.s, motors (2), pit disconnects (2) and Control Station • Installation of peripheral safety systems components including Shear Protection System, Door interlock switches, access hatch interlock switch, Daisy Chain S.O. sections at Closure Panels, Daisy Chain S.O. sections at Audience Railings. Wood allowance includes, but is not limited to the following: • '/z" Neoprene pads at 1' -0" CC (ea) • Sub -floor 2 layers 1/2" ply (sheets) • 5/4 T &G Hardwood Finish Floor (so Finish Hardwood Flooring (so • Wood Ledgers (2) (If) • Wood Finish at platform & guides (If 300 @ $2.00 = 35 @ $50.00= 400@ $20.00= 400@ $3.00= 224@ $5.00 112@ $10.00 $600.00 $1,750.00 $8,000.00 $1,200.00 $1,120.00 $1,120.00 NOTE: Actual thickness of wood floor system is yet to be determined. Thickness of flooring system will be limited to allowable dimension to achieve the 30" pit depth. Thank you for the opportunity to furnish this Firm Proposal. Please contact us if you have questions or comments. Regards, Bruce Downer SERAPID INC SERAPID, INC 5400 18 Mile Road Sterling Heights, MI 48314 5 Internet: www.serapid.com Tel: (586) 274 -0774 Mail: info- us(a)serapid.com Fax: (586) 274 -0775 24- t J 12 July, 2012 Mr. Jim Monroe — Facility Operations Manager Morris Performing Arts Center 211 North Michigan Street South Bend, IN 46601 -1202 Reference: Serapid Lift System Subject: Installation Labor Rate Dear Mr. Monroe, Please be advised that the hourly labor rate for a Serapid Lift Installation Field Mechanic is $40.00 per hour plus all expenses. Expenses include air fare, lodging, transportation & per diem food expenses. Please contact me should you have any questions or comments regarding this matter. Thank you and, Kind regards, Bruce Downer SERAPID INC ,r taw,,, Serapid, Inc. 5400 18 Mile Rd. www.serapid.us Sterling Heights, MI 48314 info- us(W- serapid.com Tel: (586) 274 -0774 (800) 663 -4514 Fax: (586) 274 -0775 I NN.. vo -v f - 14 11 . JJ rrsui'i- August 7, 2012 Jim Monroe Via FAX: 574 -235 -5604 Re: Morris Performing Arts Center, South Bend, IN 1 -011 reeliee1 r -l-1,s5 This is written confirmation that all structural steel to be used in the SERAPID lift system at the Morris Performing Arts Center will be manufactured in the United States. Sincerely, Bruce Downer SERAPID, Inc. SERAPID, INC. 5400 18 Mile Rd. Sterling Heights, MI 48314 www.serapid.us info -us CWse rapid.com Tel (586) 274 -0774 (800) 663 -4514 Fax: (586) 274 -0775