HomeMy WebLinkAbout2020-05 - Monthly Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Financial Report
Page(s) Contents
2Fund Guide
3 Narrative
4 - 6 Projected Cash Balance
7 - 10 Cash Reserves Summary
11 - 16 Revenue & Expense Summaries
17 - 22 Revenue by Type
23 - 27 Expenditures by Actvity
28 - 30 Outstanding Debt
31 - 36 Employee Headcount
Fund Summaries
37 - 57 General Fund
58 - 74 Venues, Parks & Arts Funds
75 - 93 Public Safety Funds
94 - 103 Department of Community Investment Funds
104 - 126 Public Works Funds
127 - 130 Code Enforcement Funds
131 - 137 Internal Service Funds
138 - 149 Administrative Funds
150 - 163 Redevelopment Commission Controlled Funds
Distribution
Mayor
Chief of Staff
Deputy Chief of Staff
Common Council
Department Heads
Fiscal Officers
May 31, 2020
Controller's Office
Page # General Fund Page # Public Works Funds
37 101 General Fund 104 202 Motor Vehicle Highway
105 266 MVH Restricted Fund
General Fund Departments/Divisions 106 251 Local Roads & Streets
38 Mayor 107 257 LOIT Special Distribution
39 Community Initiatives 108 265 Local Road & Bridge Grant
40 City Clerk 109 412 Major Moves Construction
41 Common Council 110 610 Solid Waste Operations
42 Controller's Office 111 611 Solid Waste Capital
43 Human Resources 112 620 Water Works Operations
44 Diversity & Inclusion 113 622 Water Works Capital
45 Human Rights 114 624 Water Works Customer Deposit
46 Legal Department 115 625 Water Works Sinking
47 Engineering 116 626 Water Works Bond Reserve
48 Office of Sustainability 117 629 Water Works Reserve Operations & Maintenance
49 AmeriCorps Grant Program 118 640 Sewer Repair Insurance
50 Streets & Sewers 119 641 Sewage Works Operations
51 Police Department 120 642 Sewage Works Capital
52 Police Crime Lab 121 643 Sewage Works Reserve Operations & Maint.
53 Fire Department 122 649 Sewage Sinking
54 Fire Training Center 123 653 Sewage Debt Service Reserve
55 EMS 124 654 Sewage Works Deposit Fund
56 Morris Performing Arts Center 125 655 Project Releaf
57 Palais Royale Ballroom 126 667 Storm Sewer Fund
Venues, Parks & Arts Funds Code Enforcement Funds
58 201 Parks & Recreation 127 219 Unsafe Building
59 Parks Historical Summary 128 221 Landlord Registration
60 273 Morris PAC / Palais Royale Marketing 129 230 Code Enforcement Fund
61 274 Morris PAC Self-Promotion 130 Code Enforcement Historical Summary
62 312 2017 Parks Bond Debt Service
63 401 Coveleski Stadium Capital Internal Service Funds
64 416 Morris Performing Arts Center Capital 131 222 Central Services
65 450 Palais Royale Historic Preservation 132 224 Central Services Capital
66 453 2018 Zoo Bond Capital 133 226 Liability Insurance
67 471 2017 Parks Bond Capital 134 279 IT / Innovation / 311 Call Center
68 601 Parking Garages 135 711 Self-Funded Employee Benefits
69 670 Century Center 136 713 Unemployment Compensation
70 671 Century Center Capital 137 714 Parental Leave
71 672 Century Center Energy Conservation Debt Svc
72 730 City Cemetery Administrative Funds
73 731 Bowman Cemetery 138 102 Rainy Day
74 757 2015 Parks Bond Debt Service 139 217 Gift, Donation, Bequest
140 227 Loss Recovery
Public Safety Funds 141 258 Human Rights Federal Grant
75 216 Police State Seizures 142 264 COVID-19 Response
76 218 Police Curfew Violations 143 404 County Option Income Tax
77 220 Law Enforcement Continuing Education 144 406 Cumulative Capital Development
78 249 Public Safety LOIT 145 407 Cumulative Capital Improvement
79 278 Take Home Vehicle Police 146 408 Economic Development Income Tax
80 280 Police Block Grants 147 750 Equipment/Vehicle Leasing
81 287 Emergency Medical Services Capital 148 752 South Bend Redevelopment Authority
82 288 Emergency Medical Services Operating 149 755 South Bend Building Corp
83 289 HAZMAT
84 291 Indiana River Rescue Redevelopment Commission Controlled Funds
85 292 Police Grants 150 324 TIF - River West Development Area (Airport)
86 294 Regional Police Academy 151 422 TIF - West Washington
87 295 COPS MORE Grant 152 429 TIF - River East Development Area (NE Dev)
88 299 Police Federal Drug Enforcement 153 430 TIF - Southside Development #1
89 350 2018 Fire Station #9 Bond Debt Service 154 435 TIF - Douglas Road
90 451 2018 Fire Station #9 Capital 155 436 TIF - River East Residential (NE Res)
91 701 Firefighters Pension 156 315 Redevelopment Bond - Airport Taxable
92 702 Police Pension 157 328 Redevelopment Bond - Palais Royale
93 705 Police K-9 Unit 158 351 2018 TIF Park Bond Debt Service Reserve
159 352 South Shore Double Tracking Bond Debt Service
Dept of Community Investment Funds 160 433 Redevelopment General
94 209 Studebaker-Oliver Revitalizing Grants 161 439 Certified Technology Park
95 210 Economic Development State Grants 162 452 2018 TIF Park Bond Capital
96 211 Department of Community Investment (DCI)163 454 Airport Urban Enterprise Zone
97 212 Dept of Community Investment Grants
98 410 Urban Development Action Grant
99 600 Consolidated Building Fund
100 754 Industrial Revolving Fund
101 756 Smart Streets Debt Service
102 759 Eddy Street Commons Capital
103 760 Eddy Street Commons Debt Service
2
May 2020
Monthly Financial Report
The City of South Bend developed the attached Monthly Financial Report to provide current year and prior year financial information for
each City fund, as well as individual departments within various funds. Information is provided for revenue, expenditures, encumbrances,
cash balances, outstanding debt, and current staffing levels.
Projected Cash Balance (4 - 6)
The projected ending cash balance for each City fund is calculated by taking a fund’s beginning cash balance for the year, adding in
estimated revenues, and subtracting budgeted expenditures. This shows what a fund's ending cash balance will be if all estimated revenue is
Cash Reserves Summary (7 - 10)
The purpose of the Cash Reserves Summary Report is keep track of whether the City's funds are meeting their cash reserve requirement.
Cash reserve requirements are set for each fund by the City of South Bend or other governing body (e.g. bond counsel, Century Center
Cash Reserve Requirements
Cash reserve requirements are typically based on fund type.
- Most City funds are assigned a cash reserve requirement of a percentage of the fund's annual expenditures.
- Some funds have a set dollar amount as the reserve requirement, such as the Police Take Home Vehicle Fund 278 and the Century
Center Capital Fund 671.
- Capital project funds, grant funds, and bond capital funds do not have reserve requirements as they are spent down to zero.
Changes in Cash Balance
Property taxes are received in June and December of each year and this will cause the cash balances to fluctuate for total cash,
redevelopment fund cash and civil city fund cash. Enterprise fund cash balances will fluctuate based on the receipt of bond proceeds
and the spending down of cash on capital projects. Redevelopment fund cash accounts will vary based on capital spending on projects
Negative Cash Balances
Due to the timing of revenue and expenditures, certain funds will not meet cash reserve requirements and may even have a negative
cash balance at different times throughout the year. Although a fund has a negative cash balance, the City does not have negative cash
overall. Pooled cash can cover those funds so necessary expenditures can be made even if revenues have not been received yet.
Revenue & Expense Summaries (11 - 16)
These summaries show the total revenue and expense by fund.
Revenue by Type (17 - 22)
This report shows the City's revenue collected by month and the total estimated revenue for the current year.
Expenditures by Activity (23 - 27)
This report shows the City's actuals expenditures by month and the total budgeted expenditures for the current year.
Outstanding Debt (28 - 30)
This report shows all of the City's outstanding debt. It details what the debt is for, when it was issued, original amount, the fund(s) repaying
the debt, and the principal and interest payments due during the current year.
Employee Headcount (31 - 36)
This report shows the total number of full-time, permanent part-time, and seasonal/interns working for the City each month. It is broken
down by City fund and by departments/divisions. It also shows the budgeted number of full-time employees.
Fund Summaries (37 - 163)
The fund summaries show the revenues and expenditures of each fund across years. The summaries include text boxes providing an
explanation of revenues, expenditures, and spending on major capital projects.
We hope that you find this Monthly Financial Report useful in better understanding the finances of the City of South Bend. If you have any
questions regarding this report, please contact the Department of Administration & Finance by calling 311.
3
Beginning 2020 2020 Projected Ending
Cash Balance Estimated Budgeted Surplus Cash Balance
1/1/2020 Revenues Expenditures (Deficit) 12/31/2020
City Controlled Funds
101 General Fund 44,871,229 71,524,212 72,902,340 (1,378,128) 43,493,101
Special Revenue Funds
102 Rainy Day 10,733,474 132,905 - 132,905 10,866,379
201 Parks & Recreation 3,649,543 16,456,050 16,025,507 430,543 4,080,086
202 Motor Vehicle Highway 4,743,203 8,397,854 9,240,175 (842,321) 3,900,882
209 Studebaker-Oliver Revitalizing Grants 929,415 120,000 873,464 (753,464) 175,951
210 Economic Development State Grants 64,775 630,706 135,474 495,232 560,007
211 Department of Community Investment (DCI)1,012,307 3,232,000 3,500,678 (268,678) 743,629
212 Dept of Community Investment Grants 305,248 7,296,322 5,632,632 1,663,690 1,968,938
216 Police State Seizures 238,323 32,281 107,000 (74,719) 163,604
217 Gift, Donation, Bequest 668,273 592,356 791,067 (198,711) 469,562
218 Police Curfew Violations 12,894 347 1,000 (653) 12,241
219 Unsafe Building 923,154 111,500 156,395 (44,895) 878,259
220 Law Enforcement Continuing Education 421,276 255,121 395,377 (140,256) 281,020
221 Rental Units Regulation 17,823 345,826 345,826 - 17,823
227 Loss Recovery 605,471 4,579 200,000 (195,421) 410,050
230 Code Enforcement Fund - 4,087,695 4,087,695 - -
249 Public Safety LOIT 3,253,787 9,713,297 8,950,545 762,752 4,016,539
251 Local Roads & Streets 5,233,148 1,893,560 5,797,965 (3,904,405) 1,328,743
257 LOIT Special Distribution 170,735 2,181 164,087 (161,906) 8,829
258 Human Rights Federal Grant 521,051 151,228 270,640 (119,412) 401,639
264 COVID-19 Response - - - - -
265 Local Road & Bridge Grant 449,431 2,002,656 2,974,341 (971,685) (522,254)
266 MVH Restricted Fund 650,402 3,041,394 3,955,650 (914,256) (263,854)
273 Morris PAC / Palais Royale Marketing 73,045 15,566 30,816 (15,250) 57,795
274 Morris PAC / Self-Promotion 186,839 106,794 115,000 (8,206) 178,633
280 Police Block Grants 4,095 51 - 51 4,146
289 HAZMAT 27,647 10,238 10,000 238 27,885
291 Indiana River Rescue 293,325 92,317 95,082 (2,765) 290,560
292 Police Grants 26,716 - - - 26,716
294 Regional Police Academy 118,481 21,240 22,500 (1,260) 117,221
295 COPS MORE Grant 169,439 281,211 391,226 (110,015) 59,424
299 Police Federal Drug Enforcement 113,552 6,366 51,000 (44,634) 68,918
404 County Option Income Tax 12,724,697 13,904,809 16,238,244 (2,333,435) 10,391,262
408 Economic Development Income Tax 17,389,466 14,152,487 16,355,699 (2,203,212) 15,186,254
410 Urban Development Action Grant 53,838 30,500 40,000 (9,500) 44,338
655 Project ReLeaf 398,183 456,559 433,460 23,099 421,282
705 Police K-9 Unit 2,395 4 2,020 (2,016) 379
730 City Cemetery Trust 29,730 120 20,000 (19,880) 9,850
731 Bowman Cemetery 467,692 5,791 - 5,791 473,483
754 Industrial Revolving Fund 2,078,333 225,200 149,000 76,200 2,154,533
Total Special Revenue Funds 68,761,206 87,809,111 97,559,565 (9,750,454) 59,010,752
Debt Service Funds
312 2017 Parks Bond Debt Service 208,740 1,156,831 1,172,968 (16,137) 192,603
350 2018 Fire Station #9 Bond Debt Service - 341,231 341,231 - -
672 Century Center Energy Conservation Debt Svc 189,409 412,296 411,096 1,200 190,609
752 South Bend Redevelopment Authority 222,584 2,875,000 2,865,613 9,387 231,971
755 South Bend Building Corporation 815,025 2,640,586 2,630,085 10,501 825,526
756 Smart Streets Debt Service 1,734,901 1,719,500 1,713,044 6,456 1,741,357
757 2015 Parks Bond Debt Service 590,497 379,756 382,131 (2,375) 588,122
760 Eddy Street Commons Debt Service 3,461,700 1,396,625 1,391,625 5,000 3,466,700
Total Debt Service Funds 7,222,856 10,921,825 10,907,793 14,032 7,236,887
City of South Bend
Based on 2020 Amended Budget as of May 31, 2020
Projected Cash Balance
4
Beginning 2020 2020 Projected Ending
Cash Balance Estimated Budgeted Surplus Cash Balance
1/1/2020 Revenues Expenditures (Deficit) 12/31/2020
City of South Bend
Based on 2020 Amended Budget as of May 31, 2020
Projected Cash Balance
Capital Funds
287 Fire Department Capital 1,962,214 1,956,553 3,372,325 (1,415,772) 546,442
401 Coveleski Stadium Capital 25,850 30,162 30,000 162 26,012
406 Cumulative Capital Development 223,617 425,543 602,205 (176,662) 46,955
407 Cumulative Capital Improvement 689,015 274,433 430,000 (155,567) 533,448
412 Major Moves Construction 2,195,972 501,328 1,672,285 (1,170,957) 1,025,015
416 Morris Performing Arts Center Capital 422,125 283,933 559,983 (276,050) 146,075
450 Palais Royale Historic Preservation 107,792 15,229 69,160 (53,931) 53,861
451 2018 Fire Station #9 Bond Capital 399,877 3,854 89,311 (85,457) 314,420
453 2018 Zoo Bond Capital 120,929 12,652 133,581 (120,929) -
471 2017 Parks Bond Capital 9,062,798 - 8,569,760 (8,569,760) 493,038
750 Equipment/Vehicle Leasing 1,016,476 4,329,076 4,590,138 (261,062) 755,414
759 Eddy Street Commons Capital 3,048,190 20 3,048,122 (3,048,102) 88
Total Capital Funds 19,274,855 7,832,783 23,166,870 (15,334,087) 3,940,768
Enterprise Funds
288 Emergency Medical Services Operating 2,520,160 - 1,824,059 (1,824,059) 696,101
600 Consolidated Building Fund 2,285,733 1,800,751 2,005,428 (204,677) 2,081,056
601 Parking Garages 1,326,253 1,356,448 1,659,555 (303,107) 1,023,146
610 Solid Waste Operations 449,145 5,617,150 6,091,520 (474,370) (25,225)
611 Solid Waste Capital 64,925 1,231,966 1,325,349 (93,383) (28,458)
620 Water Works Operations 4,204,418 21,384,863 23,396,743 (2,011,880) 2,192,538
622 Water Works Capital 4,187,432 3,987,000 4,870,047 (883,047) 3,304,385
624 Water Works Customer Deposit 1,287,448 20,000 20,000 - 1,287,448
625 Water Works Sinking (Debt Service)286,131 1,841,486 1,841,486 - 286,131
626 Water Works Bond Reserve 1,427,971 20,000 20,000 - 1,427,971
629 Water Works Reserve Operations & Maintenance 2,902,529 240,000 40,000 200,000 3,102,529
640 Sewer Repair Insurance 2,173,605 670,302 742,355 (72,053) 2,101,552
641 Sewage Works Operations 15,409,455 39,368,220 47,716,109 (8,347,889) 7,061,566
642 Sewage Works Capital 9,417,064 8,271,000 14,079,020 (5,808,020) 3,609,044
643 Sewage Works Reserve Operations & Maintenance 5,563,851 120,000 120,000 - 5,563,851
649 Sewage Sinking (Debt Service)1,087,745 7,833,015 7,785,015 48,000 1,135,745
653 Sewage Debt Service Reserve 4,291,915 45,000 - 45,000 4,336,915
654 Sewage Works Customer Deposit 413,157 25,000 25,000 - 413,157
667 Storm Sewer Fund 124,406 1,041,360 871,730 169,630 294,036
670 Century Center Operations 1,537,206 4,940,073 5,035,901 (95,828) 1,441,378
671 Century Center Capital 981,681 10,000 1,000,000 (990,000) (8,319)
Total Enterprise Funds 61,942,231 99,823,634 120,469,317 (20,645,683) 41,296,548
Internal Service Funds
222 Central Services 1,455,158 13,387,866 13,452,170 (64,304) 1,390,854
224 Central Services Capital 21,921 258,491 219,685 38,806 60,727
226 Liability Insurance 4,961,426 4,399,519 5,027,954 (628,435) 4,332,991
278 Police Take Home Vehicle 725,194 14,152 99,087 (84,935) 640,259
279 IT / Innovation / 311 Call Center 3,108,342 6,812,291 9,617,560 (2,805,269) 303,073
711 Self-Funded Employee Benefits 9,277,319 16,451,280 18,508,532 (2,057,252) 7,220,067
713 Unemployment Compensation 180,911 8,546 55,000 (46,454) 134,457
714 Parental Leave Fund 32,563 257,902 253,846 4,056 36,619
Total Internal Service Funds 19,762,834 41,590,047 47,233,834 (5,643,787) 14,119,047
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Beginning 2020 2020 Projected Ending
Cash Balance Estimated Budgeted Surplus Cash Balance
1/1/2020 Revenues Expenditures (Deficit) 12/31/2020
City of South Bend
Based on 2020 Amended Budget as of May 31, 2020
Projected Cash Balance
Trust & Agency Funds
701 Fire Pension 336,501 4,906,502 4,799,311 107,191 443,692
702 Police Pension 698,148 6,138,180 6,241,405 (103,225) 594,923
Total Trust & Agency Funds 1,034,649 11,044,682 11,040,716 3,966 1,038,615
Total City Controlled Funds 222,869,860 330,546,294 383,280,435 (52,734,141) 170,135,718
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport)30,950,203 17,448,377 33,565,976 (16,117,599) 14,832,604
422 TIF - West Washington 1,031,822 329,982 1,005,665 (675,683) 356,139
429 TIF - River East Development Area (NE Dev)8,215,417 2,826,336 9,414,291 (6,587,955) 1,627,462
430 TIF - Southside Development #1 9,607,799 2,058,569 7,023,556 (4,964,987) 4,642,812
435 TIF - Douglas Road 187,806 - 186,425 (186,425) 1,381
436 TIF - River East Residential (NE Res)3,706,897 5,810,197 4,385,000 1,425,197 5,132,094
Total Tax Increment Financing Funds 53,699,946 28,473,461 55,580,913 (27,107,452) 26,592,494
Redevelopment Funds
433 Redevelopment General 1,476,915 1,173,775 1,419,136 (245,361) 1,231,554
439 Certified Technology Park 10,965 - 752 (752) 10,213
452 2018 TIF Park Bond Capital 4,085,672 - 4,092,364 (4,092,364) (6,692)
454 Airport Urban Enterprise Zone 403,750 8,000 50,000 (42,000) 361,750
Total Redevelopment Funds 5,977,302 1,181,775 5,562,252 (4,380,477) 1,596,825
Debt Service Funds
315 Airport 2003 Debt Reserve 1,042,908 20,000 20,000 - 1,042,908
328 SBCDA 2003 Debt Reserve 1,743,584 40,000 40,000 - 1,743,584
351 2018 TIF Park Bond Debt Service 1,018,984 12,618 - 12,618 1,031,602
352 South Shore Double Tracking Debt Service 29,819 - - - 29,819
Total Debt Service Funds 3,835,295 72,618 60,000 12,618 3,847,913
Total Redevelopment Commission Funds 63,512,543 29,727,854 61,203,165 (31,475,311) 32,037,232
Grand Total 286,382,403 360,274,148 444,483,600 (84,209,452) 202,172,949
NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL
6
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyUnder Reserve Requirement201 Parks & Recreation (1,180,196) 579,570 (1,759,766) 4,006,377 (5,766,143) -11% Building back up reserves after capital spend in 2019 25% of Annual expenditures230 Code Enforcement305,296 126,903 178,393 408,770 (230,377) 4% Reimbursed through interfund transfers from Fund 408 10% of Annual expenditures278 Take Home Vehicle Police675,216 - 675,216 750,000 (74,784) 681% Slightly under reserve requirementSet dollar amount of $750,000610 Solid Waste Operations312,329 668,261 (355,931) 609,152 (965,083) -6% Expenditures higher than revenues10% of Annual expenditures641 Sewage Works Operations5,246,847 5,013,136 233,710 2,385,805 (2,152,095) 0%5% of Annual expenditures701 Firefighters Pension (1,448,441) - (1,448,441) 479,931 (1,928,372) -30% Pension payments received in June & Sept10% of Annual expenditures702 Police Pension (1,994,425) 34 (1,994,460) 624,141 (2,618,601) -32% Pension payments received in June & Sept10% of Annual expendituresUnder Reserve Requirement Total1,916,624$ 6,387,904$ (4,471,279)$ 9,264,176$ (13,735,455)$ Meets or Exceeds Requirement101 General Fund 28,565,270 1,056,763 27,508,507 25,515,819 1,992,688 38% Property tax distribution received in June & Dec35% of Annual expenditures102 Rainy Day Fund10,790,808 - 10,790,808 8,998,791 1,792,017 4%3% of total expenditures in previous fiscal year, excluding interfund transfers202 Motor Vehicle Highway4,777,702 1,115,124 3,662,578 2,310,044 1,352,534 40%25% of Annual expenditures211 DCI Administration Fund1,002,314 252,817 749,498 350,068 399,430 21%10% of Annual expenditures216 Police State Seizures207,824 - 207,824 26,750 181,074 194%25% of Annual expenditures218 Police Curfew Violations12,963 - 12,963 250 12,713 1296%25% of Annual expenditures220 Law Enforcement Continuing Education 442,878 11,159 431,719 98,844 332,875 109%25% of Annual expenditures221 Rent Units Regulation52,657 - 52,657 - 52,657 15%10% of Annual expenditures222 Central Services Operations1,653,958 716,394 1,643,127 845,763 797,364 19%10% of Annual expenditures, excluding utility accounting226 Liability Insurance6,622,180 1,034,226 5,587,954 2,513,977 3,073,977 111%50% of Annual expenditures249 Public Safety L.O.I.T.5,552,320 - 5,552,320 716,044 4,836,276 62% 8% of Annual expenditures - one month reserve266 MVH Restricted1,692,831 181,028 1,511,803 - 1,511,803 100%No reserve requirement - Grant fund - spend down to zero273 Morris PAC/Palais Royale Marketing75,533 10,816 64,717 7,704 57,013 210%25% of Annual expenditures274 Morris PAC Self-Promotion207,327 - 207,327 28,750 178,577 180%25% of Annual expenditures288 EMS Operating2,344,404 14,275 2,330,129 456,015 1,874,114 128%25% of Annual expenditures289 HAZMAT27,795 2,404 25,391 2,500 22,891 254%25% of Annual expenditures291 Indiana River Rescue334,643 2,326 332,317 23,771 308,546 350%25% of Annual expenditures294 Regional Police Academy125,343 - 125,343 5,625 119,718 557%25% of Annual expenditures299 Police Federal Drug Enforcement114,139 - 114,139 12,750 101,389 224%25% of Annual expenditures315 Airport 2003 Debt Reserve1,040,462 - 1,040,462 1,040,462 - 100%100% debt service reserve per bond covenants328 SBCDA 2003 Debt Reserve1,739,495 - 1,739,495 1,739,495 - 100%100% debt service reserve per bond covenants351 2018 TIF Park Bond Debt Svc Reserve 1,024,427 - 1,024,427 1,024,427 - 100% 100% debt service reserve per bond covenants404 County Option Income Tax 14,240,665 3,096,523 11,144,142 8,119,122 3,025,020 69%50% of Annual expenditures408 Economic Development Income Tax 17,983,295 4,116,854 13,866,442 8,177,850 5,688,592 85%50% of Annual expenditures433 Redevelopment General760,751 242,629 518,122 354,784 163,338 37%25% of Annual expenditures600 Consolidated Building Fund2,085,495 246,036 1,839,459 501,357 1,338,102 92%25% of Annual expenditures601 Parking Garages1,154,891 589,270 565,621 414,889 150,732 34%25% of Annual expenditures620 Water Works Operations3,305,982 880,581 2,425,401 1,169,837 1,255,564 10%5% of Annual expenditures624 Water Works Customer Deposit1,291,536 - 1,291,536 1,291,536 - 100%100% cash reserves for customer deposits625 Water Works Sinking Fund792,460 1,487,873 (695,413) (695,413) - 100% Encumbrances reflect total annual debt payments 100% cash reserves per bond covenantsMay 31, 20207
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyMay 31, 2020626 Water Works Bond Reserve1,435,589 - 1,435,589 1,435,589 - 100%100% cash reserves per bond covenants and Crowe Horwath629 Water Works Reserve - O & M2,912,652 - 2,912,652 2,907,791 4,861 17%16.67% of annual operating expenses in Fund 620, net of transfers640 Sewer Repair Insurance2,163,357 - 2,163,357 185,589 1,977,768 291%25% of Annual expenditures643 Sewage Works Reserve - O & M5,550,801 - 5,550,801 5,323,399 227,402 17% 16.67% of annual operating expenses in Fund 641, net of transfers649 Sewage Works Bond Sinking8,027,163 6,953,721 1,073,442 1,073,442 - 100%100% cash reserves per bond covenants653 Sewage Works Debt Service Reserve4,311,682 - 4,311,682 4,311,682 - 100%100% cash reserves per bond covenants and Crowe Horwath654 Sewage Works Deposit Fund526,284 - 526,284 526,284 - 100%100% cash reserves for customer deposits655 Project ReLeaf439,382 - 439,382 108,365 331,017 101%25% of Annual expenditures667 Storm Sewer Fund524,829 53,294 471,534 217,933 253,601 54%25% of Annual expenditures670 Century Center Operations1,519,188 49,071 1,470,117 1,258,975 211,142 29%25% of Annual expenditures671 Century Center Capital983,554 - 983,554 800,000 183,554 98%$800,000 Minimum per Board of Managers711 Self-Funded Employee Benefits10,004,363 808,142 9,196,221 4,627,133 4,569,088 50%25% of Annual expenditures713 Unemployment Comp Fund155,613 - 155,613 13,750 141,863 283%25% of Annual expenditures714 Parental Leave Fund70,527 - 70,527 20,308 50,219 28%8% of Annual expenditures - one month reserve718 State Tax Withholding Fund857,669 - 857,669 857,669 - 100%100% cash reserves - trust & agency funds725Morris / Palais Box Office920,000 - 920,000 920,000 - 100%100% cash reserves - trust & agency funds726 Police Distributions Payable866,054 - 866,054 866,054 - 100%100% cash reserves - trust & agency funds730 City Cemetery29,888 - 29,888 5,000 24,888 149%25% of Annual expenditures731 Bowman Cemetery470,172 - 470,172 400,000 70,172 100%$400,000 minimum752 South Bend Redevelopment Authority65,483 - 65,483 65,483 - 100%100% cash reserves per bond covenants755 South Bend Building Corporation704,098 - 704,098 704,098 - 100%100% cash reserves per bond covenants756 2015 Smart Streets Bond Service Fund1,737,822 - 1,737,822 1,737,822 - 100%100% cash reserves per bond covenants757 2015 Parks Bond Debt Service561,804 - 561,804 561,804 - 100%100% cash reserves per bond covenants760 Eddy St Commons Bond Debt Service3,463,201 - 3,463,201 2,500,000 963,201 249%$2,500,000 minimumMeets or Exceeds Requirement Total 158,323,525$ 22,921,327$ 136,107,761$ 96,479,981$ 39,627,780$ No Reserve Requirement209 Studebaker/Oliver Revitalizing Grants778,249 638,795 139,454 - 139,454 100%No reserve requirement - Grant fund - spend down to zero210 DCI State Grants 40,899 70,177 (29,279) - (29,279) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero212 DCI Federal Grants266,340 2,687,722 (2,421,382) - (2,421,382) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero217 Gift, Donation, Bequest1,059,203 300,442 758,761 - 758,761 100%No reserve requirement219 Unsafe Building877,720 8,000 869,720 - 869,720 100%No reserve requirement224 Central Services Capital1,612 112,036 (110,424) - (110,424) 100% To receive interfund transfer from Fund 222No reserve requirement - Capital fund - spend down to zero227 Loss Recovery Fund 608,705 200,000 408,705 - 408,705 100%No reserve requirement251 Local Roads & Streets5,486,721 2,426,876 3,059,845 - 3,059,845 100%No reserve requirement8
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyMay 31, 2020257 LOIT 2016 Special Distribution133,172 117,928 15,245 - 15,245 100%No reserve requirement - one-time distribution - spend down to zero258 Human Rights - Federal Grant441,408 37,879 403,529 - 403,529 100%No reserve requirement - Grant fund - spend down to zero264 COVID-19 Response(71,396) - (71,396) - (71,396) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero265 Local Road & Bridge Grant618,970 893,987 (275,017) - (275,017) 100%No reserve requirement - Grant fund - spend down to zero279 IT / Innovation / 311 Call Center2,907,226 2,946,096 (38,870) - (38,870) 100% Reimbursed through interfund allocationNo reserve requirement280 Police Block Grants4,117 - 4,117 - 4,117 100%No reserve requirement - Grant fund - spend down to zero287 Fire Department Capital1,068,773 1,154,325 (85,552) - (85,552) 100%No reserve requirement - Capital fund - spend down to zero292 Police Grants26,716 - 26,716 - 26,716 100%No reserve requirement - Grant fund - spend down to zero295 COPS MORE Grant116,684 103,739 12,945 - 12,945 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero312 2017 Park Bond Debt Service(368,327) - (368,327) - (368,327) 100% Property tax distribution received in June & DecNo reserve requirement324 TIF - River West TIF (Airport)21,928,809 11,601,984 10,326,825 - 10,326,825 100% Property tax distribution received in June & DecNo reserve requirement350 2018 Fire Station #9 Bond Debt Service- - - - - 100% Receives transfers from Fund 287 for debt svc pmts No reserve requirement352 South Shore Double Tracking Debt Service 29,829 - 29,829 29,829 - 100%100% debt service reserve per bond covenants401 Coveleski Stadium Capital11,625 - 11,625 - 11,625 100%No reserve requirement - Capital fund - spend down to zero406 Cumulative Capital Development 15,629 219,358 (203,729) - (203,729) 100% Property tax distribution received in June & DecNo reserve requirement - Capital fund - spend down to zero407 Cumulative Capital Improvement588,146 - 588,146 - 588,146 100%No reserve requirement - Capital fund - spend down to zero410 Urban Develop Action Grant (UDAG)42,165 - 42,165 - 42,165 100%No reserve requirement - Grant fund - spend down to zero412 Major Moves Construction1,809,635 285,788 1,523,847 - 1,523,847 100%No reserve requirement - Capital fund - spend down to zero416 Morris Performing Arts Center Capital528,885 335,198 193,687 - 193,687 100%No reserve requirement422 TIF - West Washington 925,286 283,389 641,896 - 641,896 100% Property tax distribution received in June & DecNo reserve requirement429 TIF - River East Devevelopment7,256,986 4,907,705 2,349,281 - 2,349,281 100% Property tax distribution received in June & DecNo reserve requirement430 TIF - Southside Development Area #1 9,667,338 204,391 9,462,947 - 9,462,947 100% Property tax distribution received in June & DecNo reserve requirement435 TIF - Douglas Road143,594 66,943 76,651 - 76,651 100% Property tax distribution received in June & DecNo reserve requirement436 TIF - River East Residential1,583,124 1,979,000 (395,876) - (395,876) 100%Property tax distribution received in June & DecNo reserve requirement439 Certified Technology Park11,023 752 10,272 - 10,272 100%No reserve requirement450 Palais Royale Historic Preservation77,951 - 77,951 - 77,951 100%No reserve requirement451 2018 Fire Station #9 Bond Capital339,039 - 339,039 - 339,039 100%No reserve requirement - Bond capital fund - spend down to zero452 2018 TIF Park Bond Capital3,282,954 602,977 2,679,977 - 2,679,977 100%No reserve requirement - Bond capital fund - spend down to zero453 2018 Zoo Bond Capital83,791 - 83,791 - 83,791 100%No reserve requirement - Bond capital fund - spend down to zero454 Airport Urban Enterprise Zone405,907 - 405,907 - 405,907 100%No reserve requirement471 2017 Park Bond Capital8,857,884 3,143,985 5,713,900 - 5,713,900 100%No reserve requirement - Bond capital fund - spend down to zero9
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyMay 31, 2020611 Solid Waste Capital43,912 292,123 (248,211) - (248,211) 100% Receives transfers from Fund 610 as neededNo reserve requirement - Capital fund - spend down to zero622 Water Works Capital5,631,409 281,979 5,349,430 - 5,349,430 100%No reserve requirement - Capital fund - spend down to zero642 Sewage Works Capital15,869,979 4,071,021 11,798,958 - 11,798,958 100% Receives transfers from Fund 641 as neededNo reserve requirement - Capital fund - spend down to zero672 Century Center Energy Savings256,755 205,709 51,046 - 51,046 100%No reserve requirement705 Police K-9 Unit2,408 - 2,408 - 2,408 100%No reserve requirement750 Equipment/Vehicle Leasing349,419 - 349,419 - 349,419 100% No reserve requirement - Capital lease fund - spend down to zero754 Industrial Revolving Fund2,153,798 - 2,153,798 - 2,153,798 100%No City reserve requirement; there are program requirements759 Eddy St Commons Bond Capital2,225,313 - 2,225,313 - 2,225,313 100%No reserve requirement - Bond capital fund - spend down to zeroNo Reserve Requirement Total98,119,386$ 40,180,304$ 57,939,082$ 29,829$ 57,909,253$ Total Funds258,359,536$ 69,489,535$ 189,575,564$ 105,773,986$ 83,801,578$ 10
City of South Bend
Monthly Fund Financials
Revenue Summary
May 31, 2020
Current
Amended
Budget
Current Month
Actual
Current YTD
Actual
Prior YTD
Actual
Budget
Balance
Percent of
Budget
City Controlled Funds
101 General Fund 71,524,212 2,537,116 10,847,327 1,581,629 60,676,885 15%
Special Revenue Funds
102 Rainy Day 132,905 11,899 38,934 27,715 93,971 29%
201 Parks & Recreation 16,456,050 194,505 2,285,217 261,267 14,170,833 14%
202 Motor Vehicle Highway 8,397,854 473,757 3,632,153 (668,920) 4,765,701 43%
209 Studebaker-Oliver Revitalizing Grants 120,000 869 3,065 2,321 116,935 3%
210 Economic Development State Grants 630,706 56 18,519 319 612,187 3%
211 Department of Community Investment (DCI) 3,232,000 220,627 1,174,100 11,749 2,057,900 36%
212 Dept of Community Investment Grants 7,296,322 62,174 795,060 153,066 6,501,262 11%
216 Police State Seizures 32,281 229 846 604 31,435 3%
217 Gift, Donation, Bequest 592,356 1,307 590,026 1,724 2,330 100%
218 Police Curfew Violations 347 14 47 35 300 13%
219 Unsafe Building 111,500 2,754 26,244 13,786 85,256 24%
220 Law Enforcement Continuing Education 255,121 11,030 93,828 23,043 161,293 37%
221 Rental Units Regulation 345,826 21,509 108,403 227 237,423 31%
227 Loss Recovery 4,579 671 2,196 1,596 2,383 48%
230 Code Enforcement Fund 4,087,695 336,181 1,657,746 - 2,429,949 41%
249 Public Safety LOIT 9,713,297 3,011,208 5,940,502 1,364,512 3,772,795 61%
251 Local Roads & Streets 1,893,560 49,231 707,898 261,733 1,185,662 37%
257 LOIT Special Distribution 2,181 891 1,164 77,619 1,017 53%
258 Human Rights Federal Grant 151,228 - 2,088 69,205 149,140 1%
264 COVID-19 Response - 23,750 112,087 - (112,087) 0%
265 Local Road & Bridge Grant 2,002,656 683 264,169 872 1,738,487 13%
266 MVH Restricted Fund 3,041,394 87,143 1,099,517 1,351,761 1,941,877 36%
273 Morris PAC / Palais Royale Marketing 15,566 83 2,363 307 13,203 15%
274 Morris PAC / Self-Promotion 106,794 229 20,167 11,016 86,627 19%
280 Police Block Grants 51 5 15 11 36 29%
289 HAZMAT 10,238 31 101 74 10,137 1%
291 Indiana River Rescue 92,317 374 53,252 27,519 39,065 58%
292 Police Grants - - - - - 0%
294 Regional Police Academy 21,240 139 9,716 1,146 11,524 46%
295 COPS MORE Grant 281,211 717 184,089 1,427 97,122 65%
299 Police Federal Drug Enforcement 6,366 20 588 283 5,778 9%
404 County Option Income Tax 13,904,809 2,086,354 10,453,404 1,774,880 3,451,405 75%
408 Economic Development Income Tax 14,152,487 1,008,149 5,528,148 1,885,466 8,624,339 39%
410 Urban Development Action Grant 30,500 47 8,235 45 22,265 27%
655 Project ReLeaf 456,559 37,698 187,594 38,799 268,965 41%
705 Police K-9 Unit 4 3 9 6 (5) 217%
730 City Cemetery Trust 120 33 107 77 13 89%
731 Bowman Cemetery 5,791 518 1,678 1,805 4,113 29%
754 Industrial Revolving Fund 225,200 7,593 74,154 27,148 151,046 33%
Total Special Revenue Funds 87,809,111 7,652,481 35,077,428 6,724,241 52,731,683 40%
Debt Service Fund
312 2017 Parks Bond Debt Service 1,156,831 - (593) - 1,157,424 0%
350 2018 Fire Station #9 Bond Debt Service 341,231 - 173,866 - 167,365 51%
672 Century Center Energy Conservation Debt Svc 412,296 399 272,495 288,420 139,801 66%
752 South Bend Redevelopment Authority 2,875,000 68 1,437,283 198,915 1,437,717 50%
755 South Bend Building Corporation 2,640,586 15 1,322,636 1,143 1,317,950 50%
756 Smart Streets Debt Service 1,719,500 14 858,805 441 860,695 50%
757 2015 Parks Bond Debt Service 379,756 32,065 160,198 31,849 219,558 42%
760 Eddy Street Commons Debt Service 1,396,625 28 649,625 880 747,000 47%
Total Debt Service Funds 10,921,825 32,590 4,874,316 521,649 6,047,509 45%
11
City of South Bend
Monthly Fund Financials
Revenue Summary
May 31, 2020
Current
Amended
Budget
Current Month
Actual
Current YTD
Actual
Prior YTD
Actual
Budget
Balance
Percent of
Budget
Capital Funds
287 Fire Department Capital 1,956,553 1,629 76,173 12,003 1,880,380 4%
401 Coveleski Stadium Capital 30,162 17 85 88 30,077 0%
406 Cumulative Capital Development 425,543 120 130 1,038 425,413 0%
407 Cumulative Capital Improvement 274,433 694 2,119 1,186 272,314 1%
412 Major Moves Construction 501,328 2,667 255,416 8,948 245,912 51%
416 Morris Performing Arts Center Capital 283,933 583 196,507 11,734 87,426 69%
450 Palais Royale Historic Preservation 15,229 86 4,134 389 11,095 27%
451 2018 Fire Station #9 Bond Capital 3,854 374 1,316 6,398 2,538 34%
453 2018 Zoo Bond Capital 12,652 1 291 3,003 12,361 2%
471 2017 Parks Bond Capital - 9,767 32,073 30,773 (32,073) 0%
750 Equipment/Vehicle Leasing 4,329,076 3 670 1,884 4,328,406 0%
759 Eddy Street Commons Capital 20 0 11 7 9 53%
Total Capital Funds 7,832,783 15,941 568,925 77,449 7,263,858 7%
Enterprise Funds
288 Emergency Medical Services Operating - 2,614 8,826 461,860 (8,826) 0%
600 Consolidated Building Fund 1,800,751 97,851 459,675 159,326 1,341,076 26%
601 Parking Garages 1,356,448 83,607 405,076 50,743 951,372 30%
610 Solid Waste Operations 5,617,150 473,281 2,352,570 464,287 3,264,580 42%
611 Solid Waste Capital 1,231,966 225,050 560,563 690 671,403 46%
620 Water Works Operations 21,384,863 1,492,121 7,738,574 1,598,911 13,646,289 36%
622 Water Works Capital 3,987,000 342,312 1,822,171 285,129 2,164,829 46%
624 Water Works Customer Deposit 20,000 1,422 4,653 3,937 15,347 23%
625 Water Works Sinking (Debt Service)1,841,486 102,245 512,092 169,792 1,329,394 28%
626 Water Works Bond Reserve 20,000 1,554 5,227 3,754 14,773 26%
629 Water Works Reserve Operations & Maintenance 240,000 3,219 27,494 7,626 212,506 11%
640 Sewer Repair Insurance 670,302 57,699 282,343 58,262 387,959 42%
641 Sewage Works Operations 39,368,220 3,001,610 15,640,026 3,409,369 23,728,194 40%
642 Sewage Works Capital 8,271,000 20,805 8,410,312 3,342,482 (139,312) 102%
643 Sewage Works Reserve Operations & Maintenance 120,000 6,134 20,091 14,618 99,909 17%
649 Sewage Sinking (Debt Service)7,833,015 7,789,219 7,791,949 656,878 41,066 99%
653 Sewage Debt Service Reserve 45,000 987 19,767 8,155 25,234 44%
654 Sewage Works Customer Deposit 25,000 541 1,722 - 23,278 7%
667 Storm Sewer Fund 1,041,360 86,092 433,717 - 607,643 42%
670 Century Center Operations 4,940,073 13,341 1,105,363 329,417 3,834,710 22%
671 Century Center Capital 10,000 8 1,873 1,098 8,127 19%
Total Enterprise Funds 99,823,634 13,801,712 47,604,083 11,026,333 52,219,551 48%
Internal Service Funds
222 Central Services 13,387,866 515,388 2,876,501 690,878 10,511,365 21%
224 Central Services Capital 258,491 - 71,479 373 187,012 28%
226 Liability Insurance 4,399,519 249,771 2,741,624 535,433 1,657,895 62%
278 Police Take Home Vehicle 14,152 1,264 4,500 2,711 9,652 32%
279 IT / Innovation / 311 Call Center 6,812,291 560,418 2,916,657 676,378 3,895,634 43%
711 Self-Funded Employee Benefits 16,451,280 1,317,618 6,738,392 1,203,839 9,712,888 41%
713 Unemployment Compensation 8,546 939 3,454 519 5,092 40%
714 Parental Leave Fund 257,902 26,812 100,619 18,101 157,283 39%
Total Internal Service Funds 41,590,047 2,672,210 15,453,225 3,128,231 26,136,822 37%
12
City of South Bend
Monthly Fund Financials
Revenue Summary
May 31, 2020
Current
Amended
Budget
Current Month
Actual
Current YTD
Actual
Prior YTD
Actual
Budget
Balance
Percent of
Budget
Trust & Agency Funds
701 Fire Pension 4,906,502 - 220 - 4,906,282 0%
702 Police Pension 6,138,180 - 6,561 80 6,131,619 0%
Total Trust & Agency Funds 11,044,682 - 6,781 80 11,037,901 0%
Total City Controlled Funds 330,546,294 26,712,049 114,432,086 23,059,613 216,114,208 35%
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport) 17,448,377 41,636 450,000 (121,882) 16,998,377 3%
422 TIF - West Washington 329,982 1,124 3,993 4,644 325,989 1%
429 TIF - River East Development Area (NE Dev) 2,826,336 8,158 25,829 26,601 2,800,507 1%
430 TIF - Southside Development #1 2,058,569 10,673 136,355 23,439 1,922,214 7%
435 TIF - Douglas Road - 158 548 541 (548) 0%
436 TIF - River East Residential (NE Res)5,810,197 1,746 1,661 2,295 5,808,536 0%
Total Tax Increment Financing Funds 28,473,461 63,495 618,385 (64,362) 27,855,076 2%
Redevelopment Funds
433 Redevelopment General 1,173,775 14,514 70,957 7,541 1,102,818 6%
439 Certified Technology Park - 12 40 1,653 (40) 0%
452 2018 TIF Park Bond Capital - 3,835 13,474 22,070 (13,474) 0%
454 Airport Urban Enterprise Zone 8,000 448 1,465 1,043 6,535 18%
Total Redevelopment Funds 1,181,775 18,809 85,935 32,306 1,095,840 7%
Debt Service Funds
315 Airport 2003 Debt Reserve 20,000 1,150 3,766 2,740 16,234 19%
328 SBCDA 2003 Debt Reserve 40,000 1,922 6,296 4,581 33,704 16%
351 2018 TIF Park Bond Debt Service 12,618 1,130 3,696 2,631 8,922 29%
352 South Shore Double Tracking Debt Service - 0 11 - (11) 0%
Total Debt Service Funds 72,618 4,202 13,769 9,952 58,849 19%
Total Redevelopment Commission Funds 29,727,854 86,506 718,089 (22,104) (631,583) 2%
Grand Total 360,274,148 26,798,555 115,150,176 23,037,509 215,482,624 32%
13
City of South Bend
Monthly Fund Financials
Expenditure Summary
May 31, 2020
Current
Amended
Budget
Current Month
Actual
Current YTD
Actual
Prior YTD
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
City Controlled Funds
101 General Fund 72,902,340 6,480,236 27,664,605 6,384,807 1,056,763 44,180,971 39%
Special Revenue Funds
102 Rainy Day - - - - - - 0%
201 Parks & Recreation 16,025,507 1,693,132 7,129,808 3,349,718 579,570 8,316,130 48%
202 Motor Vehicle Highway 9,240,175 776,699 3,606,568 928,727 1,115,124 4,518,482 51%
209 Studebaker-Oliver Revitalizing Grants 873,464 6,832 155,824 18,087 638,795 78,845 91%
210 Economic Development State Grants 135,474 14,645 47,293 4,882 70,177 18,003 87%
211 Department of Community Investment (DCI) 3,500,678 316,841 1,194,394 275,316 252,817 2,053,467 41%
212 Dept of Community Investment Grants 5,632,632 118,831 777,283 79,017 2,687,722 2,167,627 62%
216 Police State Seizures 107,000 - 31,753 - - 75,247 30%
217 Gift, Donation, Bequest 791,067 36,305 200,118 2,332 300,442 290,507 63%
218 Police Curfew Violations 1,000 - - - - 1,000 0%
219 Unsafe Building 156,395 37,015 73,261 54,207 8,000 75,134 52%
220 Law Enforcement Continuing Education 395,377 855 78,306 5,254 11,159 305,912 23%
221 Rental Units Regulation 345,826 20,723 73,599 - - 272,227 21%
227 Loss Recovery 200,000 - - 10,803 200,000 - 100%
230 Code Enforcement Fund 4,087,695 296,934 1,342,820 - 126,903 2,617,973 36%
249 Public Safety LOIT 8,950,545 928,362 3,647,546 884,338 - 5,302,999 41%
251 Local Roads & Streets 5,797,965 363,533 479,110 129,598 2,426,876 2,891,979 50%
257 LOIT Special Distribution 164,087 7,140 46,159 72,723 117,928 - 100%
258 Human Rights Federal Grant 270,640 20,083 82,625 15,642 37,879 150,136 45%
264 COVID-19 Response - - - - - - 0%
265 Local Road & Bridge Grant 2,974,341 - 95,401 - 893,987 1,984,953 33%
266 MVH Restricted Fund 3,955,650 16,284 65,630 52,900 181,028 3,708,992 6%
273 Morris PAC / Palais Royale Marketing 30,816 - - - 10,816 20,000 35%
274 Morris PAC / Self-Promotion 115,000 - - - - 115,000 0%
280 Police Block Grants - - - - - - 0%
289 HAZMAT 10,000 - - - 2,404 7,596 24%
291 Indiana River Rescue 95,082 2,017 14,454 7,113 2,326 78,301 18%
292 Police Grants - - - - - - 0%
294 Regional Police Academy 22,500 - 3,057 519 - 19,443 14%
295 COPS MORE Grant 391,226 79,799 237,134 35,649 103,739 50,353 87%
299 Police Federal Drug Enforcement 51,000 - - - - 51,000 0%
404 County Option Income Tax 16,238,244 830,519 5,949,924 316,462 3,096,523 7,191,796 56%
408 Economic Development Income Tax 16,355,699 1,149,512 5,434,407 450,958 4,116,854 6,804,438 58%
410 Urban Development Action Grant 40,000 - 20,000 - - 20,000 50%
655 Project ReLeaf 433,460 29,071 143,887 11,550 - 289,573 33%
705 Police K-9 Unit 2,020 - - - - 2,020 0%
730 City Cemetery Trust 20,000 - - - - 20,000 0%
731 Bowman Cemetery - - - - - - 0%
754 Industrial Revolving Fund 149,000 1,051 21,908 8,514 - 127,092 15%
Total Special Revenue Funds 97,559,565 6,746,184 30,952,271 6,714,308 16,981,069 49,626,225 49%
Debt Service Fund
312 2017 Parks Bond Debt Service 1,172,968 - 576,833 - - 596,136 49%
350 2018 Fire Station #9 Bond Debt Service 341,231 - 173,866 - - 167,365 51%
672 Century Center Energy Conservation Debt Svc 411,096 - 205,388 - 205,709 - 100%
752 South Bend Redevelopment Authority 2,865,613 358,606 1,594,384 - - 1,271,229 56%
755 South Bend Building Corporation 2,630,085 - 1,433,563 - - 1,196,523 55%
756 Smart Streets Debt Service 1,713,044 - 855,884 1,650 - 857,160 50%
757 2015 Parks Bond Debt Service 382,131 - 188,891 - - 193,240 49%
760 Eddy Street Commons Debt Service 1,391,625 - 648,125 - - 743,500 47%
Total Debt Service Funds 10,907,793 358,606 5,676,933 1,650 205,709 5,025,153 54%
14
City of South Bend
Monthly Fund Financials
Expenditure Summary
May 31, 2020
Current
Amended
Budget
Current Month
Actual
Current YTD
Actual
Prior YTD
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
Capital Funds
287 Fire Department Capital 3,372,325 567,850 1,170,625 750,755 1,154,325 1,047,375 69%
401 Coveleski Stadium Capital 30,000 1,363 14,353 - - 15,647 48%
406 Cumulative Capital Development 602,205 93,258 208,502 107,726 219,358 174,346 71%
407 Cumulative Capital Improvement 430,000 20,833 104,169 - - 325,831 24%
412 Major Moves Construction 1,672,285 23,186 668,703 26,764 285,788 717,794 57%
416 Morris Performing Arts Center Capital 559,983 - 90,471 14,149 335,198 134,314 76%
450 Palais Royale Historic Preservation 69,160 - 34,160 - - 35,000 49%
451 2018 Fire Station #9 Bond Capital 89,311 932 63,772 529,040 - 25,539 71%
453 2018 Zoo Bond Capital 133,581 22,827 37,430 310,534 - 96,151 28%
471 2017 Parks Bond Capital 8,569,760 185,609 438,133 287,498 3,143,985 4,987,643 42%
750 Equipment/Vehicle Leasing 4,590,138 - 667,730 56,485 - 3,922,408 15%
759 Eddy Street Commons Capital 3,048,122 294,266 822,888 32,513 - 2,225,234 27%
Total Capital Funds 23,166,870 1,210,124 4,320,935 2,115,464 5,138,654 13,707,282 41%
Enterprise Funds
288 Emergency Medical Services Operating 1,824,059 - 93,097 653,271 14,275 1,716,687 6%
600 Consolidated Building Fund 2,005,428 154,291 663,831 430,877 246,036 1,095,561 45%
601 Parking Garages 1,659,555 9,395 578,712 103,898 589,270 491,573 70%
610 Solid Waste Operations 6,091,520 662,038 2,452,409 405,396 668,261 2,970,850 51%
611 Solid Waste Capital 1,325,349 146,921 581,687 147,725 292,123 451,539 66%
620 Water Works Operations 23,396,743 1,986,744 8,704,150 1,649,823 880,581 13,812,012 41%
622 Water Works Capital 4,870,047 143,899 394,186 177,117 281,979 4,193,881 14%
624 Water Works Customer Deposit 20,000 1,422 9,880 3,937 - 10,120 49%
625 Water Works Sinking (Debt Service)1,841,486 745 6,253 1,792 1,487,873 347,360 81%
626 Water Works Bond Reserve 20,000 - - 9,582 - 20,000 0%
629 Water Works Reserve Operations & Maintenance 40,000 3,219 22,347 7,626 - 17,653 56%
640 Sewer Repair Insurance 742,355 68,853 301,937 58,463 - 440,418 41%
641 Sewage Works Operations 47,716,109 9,726,298 25,679,383 6,176,922 5,013,136 17,023,590 64%
642 Sewage Works Capital 14,079,020 15,705 2,011,748 798,554 4,071,021 7,996,251 43%
643 Sewage Works Reserve Operations & Maintenance 120,000 6,134 42,679 14,618 - 77,321 36%
649 Sewage Sinking (Debt Service)7,785,015 851,995 854,395 920,698 6,953,721 (23,101) 100%
653 Sewage Debt Service Reserve - - - - - - 0%
654 Sewage Works Customer Deposit 25,000 541 3,399 - - 21,601 14%
667 Storm Sewer Fund 871,730 - 23,426 28,377 53,294 795,009 9%
670 Century Center Operations 5,035,901 159,130 1,284,121 409,855 49,071 3,702,709 26%
671 Century Center Capital 1,000,000 - - - - 1,000,000 0%
Total Enterprise Funds 120,469,317 13,937,328 43,707,641 11,998,531 20,600,642 56,161,034 53%
Internal Service Funds
222 Central Services 13,452,170 503,258 2,792,826 660,563 716,394 9,942,950 26%
224 Central Services Capital 219,685 - 91,826 3,226 112,036 15,824 93%
226 Liability Insurance 5,027,954 60,890 1,127,068 324,023 1,034,226 2,866,661 43%
278 Police Take Home Vehicle 99,087 - 55,722 - - 43,366 56%
279 IT / Innovation / 311 Call Center 9,617,560 659,154 3,138,368 1,034,761 2,946,096 3,533,096 63%
711 Self-Funded Employee Benefits 18,508,532 827,425 6,225,918 1,408,117 808,142 11,474,472 38%
713 Unemployment Compensation 55,000 8,878 29,062 - - 25,938 53%
714 Parental Leave Fund 253,846 22,916 62,710 18,524 - 191,136 25%
Total Internal Service Funds 47,233,834 2,082,521 13,523,499 3,449,215 5,616,894 28,093,443 41%
Trust & Agency Funds
701 Fire Pension 4,799,311 350,802 1,785,739 364,524 - 3,013,572 37%
702 Police Pension 6,241,405 500,381 2,700,332 627,185 34 3,541,039 43%
Total Trust & Agency Funds 11,040,716 851,183 4,486,071 991,709 34 6,554,611 41%
Total City Controlled Funds 383,280,435 31,666,183 130,331,955 31,655,684 49,599,765 203,348,719 47%
15
City of South Bend
Monthly Fund Financials
Expenditure Summary
May 31, 2020
Current
Amended
Budget
Current Month
Actual
Current YTD
Actual
Prior YTD
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport) 33,565,976 1,086,298 9,639,871 681,772 11,601,984 12,324,122 63%
422 TIF - West Washington 1,005,665 78,414 112,298 121,832 283,389 609,977 39%
429 TIF - River East Development Area (NE Dev) 9,414,291 68,638 998,345 544,482 4,907,705 3,508,241 63%
430 TIF - Southside Development #1 7,023,556 3,375 93,287 307,505 204,391 6,725,878 4%
435 TIF - Douglas Road 186,425 - 45,083 8,750 66,943 74,400 60%
436 TIF - River East Residential (NE Res) 4,385,000 - 2,131,789 - 1,979,000 274,211 94%
Total Tax Increment Financing Funds 55,580,913 1,236,724 13,020,672 1,664,341 19,043,412 23,516,829 58%
Redevelopment Funds
433 Redevelopment General 1,419,136 96,131 789,654 - 242,629 386,853 73%
439 Certified Technology Park 752 - - - 752 - 100%
452 2018 TIF Park Bond Capital 4,092,364 237,317 960,867 258,509 602,977 2,528,520 38%
454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0%
Total Redevelopment Funds 5,562,252 333,448 1,750,521 258,509 846,358 2,965,373 47%
Debt Service Funds
315 Airport 2003 Debt Reserve 20,000 1,150 8,000 2,740 - 12,000 40%
328 SBCDA 2003 Debt Reserve 40,000 1,922 13,375 4,581 - 26,625 33%
351 2018 TIF Park Bond Debt Service - - - - - - 0%
352 South Shore Double Tracking Debt Service - - - - - - 0%
Total Debt Service Funds 60,000 3,072 21,375 7,321 - 38,625 36%
Total Redevelopment Commission Funds 61,203,165 1,573,244 14,792,567 1,930,170 19,889,770 26,520,828 57%
Grand Total 444,483,600 33,239,427 145,124,522 33,585,854 69,489,535 229,869,547 48%
* Percent of budget spent includes year to date expenditures and outstanding encumbrances
16
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetTaxesProperty Taxes Civil City- - - - - - - - - - - - - 50,565,864 0% TIF Districts- 102,701 - - - - - - - - - - 102,701 26,916,461 0%Sub Total- 102,701 - - - - - - - - - - 102,701 77,482,325 0%Local Income Tax LIT Certified Shares1,036,731 1,036,731 1,036,731 1,036,731 1,036,731 - - - - - - - 5,183,656 12,440,774 42% LIT for Economic Development988,824 988,824 988,824 988,824 988,824 - - - - - - - 4,944,120 12,098,890 41% LIT for Public Safety730,528 730,528 730,528 730,528 730,528 - - - - - - - 3,652,638 8,766,330 42% LIT for Redevelopment731 731 731 731 731 - - - - - - - 3,656 8,775 42% LIT Additional - Supplemental Distrib 1,036,731 1,036,731 1,036,731 1,036,731 3,314,080 - - - - - - - 7,461,005 3,543,117 211% Sub Total3,793,545 3,793,545 3,793,545 3,793,545 6,070,894 - - - - - - - 21,245,075 36,857,886 58%Total Taxes3,793,545 3,896,246 3,793,545 3,793,545 6,070,894 - - - - - - - 21,347,775 114,340,211 19%Intergovernmental Revenue St Joseph County (Remitted by) Auto Excise Tax- - - - - - - - - - - - - 3,439,354 0% Commercial Vehicle Tax- - - - - - - - - - - - - 787,878 0% Hotel Motel Tax858,937 - - 190,750 - - - - - - - - 1,049,687 1,893,437 55%Sub Total858,937 - - 190,750 - - - - - - - - 1,049,687 6,120,669 17%State Shared Revenue Liquor Excise Tax39,287 - - - - - - - - - - - 39,287 80,000 49% Liquor Gallonage Tax61,914 - - 57,367 - - - - - - - - 119,281 221,063 54% Cigarette Tax- - - - - - - - - - - - - 306,642 0% Gasoline Tax492,927 477,174 544,164 533,667 - - - - - - - - 2,047,932 5,621,962 36% Wheel Tax136,698 99,161 161,048 204,189 171,236 - - - - - - - 772,332 2,000,000 39% Riverboat Gaming- - - - - - - - - - - - - 599,000 0% State Pension Subsidy- - - - - - - - - - - - - 11,017,752 0% Sub Total730,825 576,335 705,212 795,223 171,236 - - - - - - - 2,978,831 19,846,419 15% Grants Federal Grants339,419 120,348 171,959 285,146 106,181 - - - - - - - 1,023,053 9,763,454 10% State Grants- 48,960 21,227 9,122 23,816 - - - - - - - 103,126 732,933 14% Sub Total339,419 169,309 193,186 294,268 129,997 - - - - - - - 1,126,179 10,496,387 11% Other Intergovenmental Staffing Agreements with County- 30,000 - - - - - - - - - - 30,000 30,000 100% Local Government Grants- 12,500 - 648,098 23,750 - - - - - - - 684,348 660,598 104% Federal Seized Drug- - - - - - - - - - - - - 5,000 0% State Seized Drug- - - - - - - - - - - - - 30,000 0%Sub Total- 42,500 - 648,098 23,750 - - - - - - - 714,348 725,598 98%Total Intergovernmental Revenue 1,929,181 788,143 898,398 1,928,339 324,983 - - - - - - - 5,869,045 37,189,073 16%Licenses & PermitsBusiness Business Licenses25,398 26,516 18,111 6,848 3,569 - - - - - - - 80,441 105,700 76% Taxi Cab Licensing65 - 55 610 60 - - - - - - - 790 4,440 18% Sub Total25,463 26,516 18,166 7,458 3,629 - - - - - - - 81,231 110,140 74% Nonbusiness Lawn Parking- - - - - - - - - - - - - 10,000 0% Engineering5,090 20,062 34,060 1,425 425 - - - - - - - 61,062 127,000 48% Right-of-Way Closures50 200 325 150 50 - - - - - - - 775 3,000 26% Fire Dept-Building Plan Review1,455 2,991 1,341 238 779 - - - - - - - 6,804 24,000 28% Building Department87,661 83,680 108,095 75,453 95,457 - - - - - - - 450,345 1,772,550 25% SBARC - Pet Licenses2,320 3,580 3,090 810 2,095 - - - - - - - 11,895 31,200 38%Sub Total96,576 110,513 146,911 78,076 98,806 - - - - - - - 530,881 1,967,750 27%Total Licenses & Permits122,039 137,029 165,076 85,533 102,435 - - - - - - - 612,112 2,077,890 29%Period Ending: May 31, 202017
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: May 31, 2020Charges for ServicesGeneral Government Plan Commission Charges100 100 100 - - - - - - - - - 300 4,100 7% Copies of Public Records- - - - - - - - - - - - - 1,205 0% Blueprints/Copies- - - - - - - - - - - - - - NA Historic Preserv Certificate of Approval 100 60 180 280 180 - - - - - - - 800 2,000 40% IT Services73,046 38,750 - - - - - - - - - - 111,796 111,796 100%Sub Total73,246 38,910 280 280 180 - - - - - - - 112,896 119,101 95%Public Safey Accident Report Copies7,303 6,040 5,632 1,298 6,089 - - - - - - - 26,363 84,000 31% Gun Permit Applications4,804 3,514 6,959 2,545 2,940 - - - - - - - 20,762 40,000 52% Traffic Signal Maintenance15,314 10,198 23,739 5,116 - - - - - - - - 54,366 224,670 24% ND Special Event Coverage- - 4,878 44,698 - - - - - - - - 49,577 150,000 33% Regional Academy Tuition4,850 3,850 550 - - - - - - - - - 9,250 20,000 46% River Rescue School Tuition13,000 39,000 3,250 (3,250) - - - - - - - - 52,000 90,000 58% Fire Training Center Tuition- - - - - - - - - - - - - 50,000 0% Emergency Medical Service256,159 223,622 319,726 340,414 463,595 - - - - - - - 1,603,516 3,000,000 53% Medicaid Reimbursements- - - - - - - - - - - - - 443,000 0% EMS for County- - - - - - - - - - - - - 1,801,814 0% Hazmat Charges- - - - - - - - - - - - - 10,000 0% Special Events- - - - - - - - - - - - - - NA Crime Lab Services- - 363 563 - - - - - - - - 925 - NA EMS Late Payment Interest2,706 - 3,920 - 3,420 - - - - - - - 10,046 - NA Misc Revenue- - 71,436 - - - - - - - - - 71,436 71,936 99% Sub Total304,136 286,224 440,453 391,383 476,044 - - - - - - - 1,898,240 5,985,420 32% Highways & Streets Sale of Signs/Materials261 - - 7,988 - - - - - - - - 8,249 5,000 165% Special Events- - - - - - - - - - - - - 3,000 0% Sub Total261 - - 7,988 - - - - - - - - 8,249 8,000 103% Culture & Recreation Morris Performing Arts Center82,073 71,606 25,330 3 14,850 - - - - - - - 193,862 1,364,000 14% Palais Royale Ballroom23,900 15,696 10,347 - 700 - - - - - - - 50,643 244,572 21% Parks & Recreation282,751 187,373 102,857 8,107 103,685 - - - - - - - 684,773 3,036,794 23% Lease of Coveleski Stadium- - - - - - - - - - - - - 30,000 0% Century Center186,773 155,640 52,430 - 5,417 - - - - - - - 400,259 3,456,449 12% Sub Total575,497 430,315 190,964 8,110 124,652 - - - - - - - 1,329,537 8,131,815 16% Health - Animal Care & Control Pet Impound Reclaim Fee255 295 840 365 655 - - - - - - - 2,410 6,300 38% Pet Adoption Fees2,694 2,556 2,060 1,460 1,750 - - - - - - - 10,520 32,000 33% Pick Up Fees- 40 - - 100 - - - - - - - 140 550 25% Pet Micro Chipping320 160 360 270 160 - - - - - - - 1,270 3,325 38% Vet Expenses410 195 265 355 130 - - - - - - - 1,355 2,025 67% Pet Euthanasia- - - - 60 - - - - - - - 60 - NA Animal Surrenders500 600 360 280 240 - - - - - - - 1,980 8,000 25% Cremation188 105 230 360 293 - - - - - - - 1,176 525 224% Rabies Specimin Prep- - - 60 150 - - - - - - - 210 525 40% Sub Total4,367 3,951 4,115 3,150 3,538 - - - - - - - 19,121 53,250 36%18
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: May 31, 2020Charges for Services Other DCI Staff Contracts10,948 11,250 80,000 4,891 13,000 - - - - - - - 120,089 247,070 49% Other Misc Charges for Services- - - - - - - - - - - - - 35,000 0% Parking-Garages59,878 49,227 142,172 61,936 81,984 - - - - - - - 395,197 1,281,877 31% Parking-Century Center12,657 14,928 5,922 - - - - - - - - - 33,507 133,871 25% Central Services-Internal Customers 575,890 505,683 591,578 521,394 475,611 - - - - - - - 2,670,156 7,691,764 35% Central Services-External Customers 34,327 34,900 32,591 - 28,162 - - - - - - - 129,979 613,169 21% Employee & Employer Assessments 1,354,095 1,346,625 1,339,723 1,341,067 1,334,880 - - - - - - - 6,716,389 16,259,748 41% Sub Total2,047,795 1,962,612 2,191,986 1,929,287 1,933,637 - - - - - - - 10,065,317 26,262,499 38% Sanitation Trash Collection/Residential370,818 370,369 369,898 370,830 372,215 - - - - - - - 1,854,130 4,600,500 40% Trash Collection/Recycling- (2) - - - - - - - - - - (2) - NA Trash Collection/Commercial8,002 8,083 8,041 7,988 7,965 - - - - - - - 40,079 90,000 45% Trash Collection/Apt 2 Units3,743 3,752 3,709 3,737 3,684 - - - - - - - 18,624 42,300 44% Trash Collection/Apt 3 Units1,740 1,626 1,646 1,605 1,626 - - - - - - - 8,243 21,100 39% Trash Collection/Apt 4 Units2,084 2,028 2,026 2,051 1,996 - - - - - - - 10,185 25,100 41% Trash Collection/Seniors27,738 27,747 27,768 27,646 27,646 - - - - - - - 138,544 362,000 38% Trash Collection/Special Pickup2,580 1,730 2,720 3,440 2,600 - - - - - - - 13,070 32,000 41% Trash Collection/Yard Waste Pickup246 142 60 40 - - - - - - - - 488 250 195% Trash Collection/Interdepartmental- - - - - - - - - - - - - 15,000 0% Misc Service Revenue- - - - - - - - - - - - - 1,200 0% Misc/Additional Trash Totes15,864 16,087 16,173 16,386 17,124 - - - - - - - 81,633 162,000 50% Misc/Return Trip Customer Error490 230 420 710 1,010 - - - - - - - 2,860 5,000 57% Misc/Contamination Fee30 - - - - - - - - - - - 30 500 6% Misc/Tote Replacement Fee550 250 150 500 400 - - - - - - - 1,850 4,000 46% Misc/Trash Start Fee4,090 3,770 4,030 4,430 3,270 - - - - - - - 19,590 3,500 560% Misc/Yard Waste Totes(2) - 70 31,012 32,374 - - - - - - - 63,454 240,000 26% Sub Total437,973 435,811 436,709 470,374 471,910 - - - - - - - 2,252,778 5,604,450 40% Utilities - Water Metered Sales/Residential640,195 632,757 624,053 648,405 624,755 - - - - - - - 3,170,165 8,218,425 39% Metered Sales/Commercial196,835 194,039 192,981 175,367 166,823 - - - - - - - 926,044 2,536,515 37% Metered Sales/Industrial34,248 36,538 36,493 30,643 29,126 - - - - - - - 167,049 485,540 34% Metered Sales/Multi Famly109,572 104,030 103,249 102,859 102,058 - - - - - - - 521,768 1,275,551 41% Bulk Sales/Olive St58 116 319 990 406 - - - - - - - 1,889 10,000 19% Metered Sales/Institution10,799 10,711 12,602 10,808 10,229 - - - - - - - 55,149 131,355 42% Public Fire Protection211,805 211,948 211,501 212,024 212,226 - - - - - - - 1,059,505 2,553,185 41% Private Fire Protection40,282 40,383 39,765 40,230 40,123 - - - - - - - 200,782 412,005 49% Sales to Public Authorities31,123 33,400 33,182 28,971 27,516 - - - - - - - 154,193 282,805 55% Irrigation Sales(13) 363 - 465 62 - - - - - - - 877 1,354,840 0% Interdepartmental Sales- - - - - - - - - - - - - 187,000 0% Other Water/Misc Service40,977 44,131 28,924 19,140 16,712 - - - - - - - 149,884 665,000 23% Backflow Prevention Insp.9,675 19,100 13,300 8,125 - - - - - - - - 50,200 156,500 32% Water Main Extension- - - - - - - - - - - - - - NA Rents From Water Property1,350 1,350 1,350 1,350 1,350 - - - - - - - 6,749 16,200 42% Revenue From Cut Off Fees1,200 525 225 704 150 - - - - - - - 2,804 5,000 56% Penalties (Forfeit Disc.)9,060 5,101 5,532 750 (5) - - - - - - - 20,438 88,000 23% Water Leak Insurance86,428 86,331 86,242 86,357 86,523 - - - - - - - 431,882 1,041,115 41% System Development Fee159,458 4,703 11,543 3,428 14,543 - - - - - - - 193,674 100,000 194% Sub Total1,583,051 1,425,526 1,401,261 1,370,616 1,332,597 - - - - - - - 7,113,050 19,519,036 36%19
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: May 31, 2020Charges for Services Utilities - Sewage Metered Sales/Residential 1,667,950 1,661,580 1,651,882 1,674,139 1,696,431 - - - - - - - 8,351,981 20,090,913 42% Metered Sales/Commercial561,885 604,549 600,579 532,260 506,000 - - - - - - - 2,805,273 7,433,770 38% Metered Sales/Industrial428,152 405,903 412,913 409,225 346,027 - - - - - - - 2,002,219 5,300,000 38% Metered Sales/Multi Famly263,450 261,767 259,238 263,995 263,849 - - - - - - - 1,312,299 3,093,020 42% Metered Sales/Institution26,323 26,257 30,378 26,009 19,055 - - - - - - - 128,022 294,000 44% Sales to Public Authority76,739 81,234 82,247 71,558 65,286 - - - - - - - 377,064 1,103,480 34% Interdepartmental Sales- - - - - - - - - - - - - 198,515 0% Whlsl Meter/New Carlisle27,502 28,446 30,880 25,605 27,193 - - - - - - - 139,625 250,875 56% Penalties (Forfeit Disc.)60,641 41,563 36,695 5,127 (24) - - - - - - - 144,002 551,344 26% Dumping Fees1,496 630 - 3,159 3,378 - - - - - - - 8,663 22,116 39% Organic Resources2,558 26,590 2,087 14,497 4,862 - - - - - - - 50,594 61,000 83% Laboratory Service Fees- - - - 1,000 - - - - - - - 1,000 1,500 67% Discharge Permit Fees500 1,000 - - - - - - - - - - 1,500 5,500 27% System Development Fee387,468 11,336 30,915 7,057 3,286 - - - - - - - 440,062 300,000 147% Sewer Repair Insurance47,819 47,759 47,732 47,773 47,874 - - - - - - - 238,958 579,500 41% Sewer Repair Deductible7,127 6,576 6,726 7,743 7,427 - - - - - - - 35,600 65,605 54% Misc Revenues2,575 - - - - - - - - - - - 2,575 198,000 1% Interfund Revenue- - - - - - - - - - - - - 23,644 0% Storm Water Fees87,623 86,787 86,767 85,636 85,647 - - - - - - - 432,461 1,034,160 42% Storm Water Fees/Interdepartmental- - - - - - - - - - - - - 7,200 0% Organic Resources-Mulch/Compost1,738 605 1,954 300 11,643 - - - - - - - 16,240 53,000 31% Clean Air/ReLeaf37,177 37,133 37,085 37,129 37,210 - - - - - - - 185,734 451,610 41% Clean Air/ReLeaf/Interdepartmental- - - - - - - - - - - - - - NA Sub Total3,688,722 3,329,716 3,318,078 3,211,211 3,126,143 - - - - - - - 16,673,870 41,118,752 41%Total Charges for Services8,715,047 7,913,066 7,983,845 7,392,400 7,468,700 - - - - - - - 39,473,058 106,802,323 37%Fines, Forfeitures, & FeesGeneral Ordinance Violation1,835 310 400 200 - - - - - - - - 2,745 8,000 34% Bad Checks Fines- - 60 - - - - - - - - - 60 725 8% Credit Reports- - - - - - - - - - - - - - NA Court Fees1,429 - - - - - - - - - - - 1,429 10,000 14% Plan Commission Application Fee2,800 1,600 1,800 500 500 - - - - - - - 7,200 10,000 72% Zoning Appeals Application Fee1,250 1,625 1,675 600 - - - - - - - - 5,150 10,000 52% Zoning Admin Fees50 1,000 1,250 600 400 - - - - - - - 3,300 10,000 33% Zoning Admin Fines- - - - - - - - - - - - - 10,000 0% Econ Dev-CDBG Loan Late Fees- 10 - - - - - - - - - - 10 - NA Econ Develop-Job Target Penalty354,660 - - - - - - - - - - - 354,660 354,660 100% Sub Total362,024 4,545 5,185 1,900 900 - - - - - - - 374,554 413,385 91%Code Enforcement Vacant Bldg Registration300 300 - - - - - - - - - - 600 12,900 5% Rental Unit Safety Fees1,350 2,250 1,350 - 1,000 - - - - - - - 5,950 100,000 6% Towing & Storage- - - - - - - - - - - - - - NA Sale of Abandoned Vehicle- - - - - - - - - - - - - - NA Demolition & Boarding759 1,387 19,189 328 1,745 - - - - - - - 23,408 98,200 24% Collections38 15 523 787 1,539 - - - - - - - 2,902 3,600 81% Environmental Violations11,488 4,939 9,514 4,335 10,537 - - - - - - - 40,813 131,000 31% Ordinance Violation4,403 4,615 1,330 1,000 750 - - - - - - - 12,098 48,400 25% Animal Ordinance Violation200 - 50 - 10,375 - - - - - - - 10,625 - NA Forfeitures-Civil Penalties2,093 14,410 4,121 - 5,538 - - - - - - - 26,161 121,000 22%Sub Total20,631 27,915 36,078 6,450 31,483 - - - - - - - 122,557 515,100 24%20
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: May 31, 2020Fines, Forfeitures, & FeesParking Street Parking Fines2,123 2,125 1,260 740 460 - - - - - - - 6,708 61,900 11%Public Safety False Alarms Fine13,618 7,879 4,926 6,028 6,894 - - - - - - - 39,344 100,000 39% Noise Ordinance38 - 20 - - - - - - - - - 58 1,000 6% Curfew Violation- - - - - - - - - - - - - 200 0% Chronic Problem Property- - - - - - - - - - - - - - NA Impound Towing Fees587 504 896 369 530 - - - - - - - 2,886 10,000 29%Sub Total14,243 8,383 5,842 6,396 7,424 - - - - - - - 42,287 111,200 38% Total Fines, Forfeitures, & Fees 399,020 42,968 48,365 15,486 40,267 - - - - - - - 546,106 1,101,585 50%Other IncomeMiscellaneous Revenue Miscellaneous Revenue12,880 40,636 76,145 261,693 3,471 - - - - - - - 394,825 708,840 56% Sale of Scrap Metal5,723 1,175 195 809 2,482 - - - - - - - 10,383 29,442 35% Bond Interest Rebate- - - 49,487 - - - - - - - - 49,487 95,720 52% Bosch Principal Income17,085 - - - - - - - - - - - 17,085 69,632 25% Bosch Interest Income IDFA917 - - - - - - - - - - - 917 2,379 39% CDBG Loans/Interest Income- - - - - - - - - - - - - - NA CDBG Loans/Interest on Loans- - - - - - - - - - - - - - NA CDBG Loans/Invest Gain/Loss- - - - - - - - - - - - - - NA Origination Fees- - - - - - - - - - - - - - NA Loan Servicing Fees- - - - - - - - - - - - - 30,000 0% Sub Total36,606 41,811 76,340 311,989 5,953 - - - - - - - 472,699 936,013 51% Bank Account Interest(645,793) 359,545 523,865 364,147 264,956 - - - - - - - 866,718 3,161,580 27% Rental of Property12,678 - 5,416 - - - - - - - - - 18,094 110,450 16% Donations708,412 40,057 4,926 404,319 358,088 - - - - - - - 1,515,801 4,293,743 35% 3rd Party Revenue Cable TV Franchise Fees- 171,894 - - 171,245 - - - - - - - 343,139 720,000 48% AT&T Franchise Fees45,930 - 43,499 43,844 - - - - - - - - 133,273 210,000 63%Sub Total45,930 171,894 43,499 43,844 171,245 - - - - - - - 476,412 930,000 51%Total Other Income157,833 613,306 654,046 1,124,299 800,241 - - - - - - - 3,349,724 9,431,786 36%Reimbursements Outside Miscellaneous Reimbursements49,280 246,951 482,725 39,039 41,267 - - - - - - - 859,261 377,765 227% Insurance Claim1,130,210 - - - - - - - - - - - 1,130,210 1,170,210 97% IT Services8,391 1,598 3,049 3,498 2,697 - - - - - - - 19,233 32,690 59% Travel Reimbursement- - - - - - - - - - - - - 6,800 0% Energy Rebates- - 166,713 - - - - - - - - - 166,713 - NA Repair Reimbursement228 392 2,607 5,604 1,862 - - - - - - - 10,693 - NA Salary/Overtime Reimb4,533 5,694 270,961 - 15,479 - - - - - - - 296,666 387,000 77% Diesel Tax Rebate3,384 - 7,921 3,267 - - - - - - - - 14,571 50,000 29% Pharmacy Rebates- 88,768 - - - - - - - - - - 88,768 375,000 24% Beck's Lake Reimbursement- 20,820 - - - - - - - - - - 20,820 - NA EPA Professional Services275,000 - - - - - - - - - - - 275,000 275,000 100% Sub Total1,471,025 364,221 933,975 51,408 61,305 - - - - - - - 2,881,935 2,674,465 108% Departmental Electric Allocation- - - - - - - - - - - - - 4,240,365 0% Natural Gas Allocation- - - - - - - - - - - - - 629,885 0% Sewer Cut/Repair for Water Works- - - - - - - - - - - - - 45,642 0% Sub Total- - - - - - - - - - - - - 4,915,892 0%Total Reimbursements1,471,025 364,221 933,975 51,408 61,305 - - - - - - - 2,881,935 7,590,357 38%21
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: May 31, 2020Other SourcesAsset Disposal Sale of Capital Assets- - - - - - - - - - - - - 25,000 0% Sale of Property Held for Resale6 - 20,000 - - - - - - - - - 20,006 - NA Other Damage Reimbursement- - 3,560 - - - - - - - - - 3,560 - NA Vehicle Damage Reimb- - - - - - - - - - - - - - NA Hydrant Damage Reimb- - - 605 - - - - - - - - 605 10,000 6% Sub Total6 - 23,560 605 - - - - - - - - 24,172 35,000 69% Interfund Transfers & Fixed Cost Allocations Interfund Transfers In6,012,801 9,629,319 2,312,934 1,839,924 9,673,675 - - - - - - - 29,468,653 49,545,978 59% PILOT518,478 518,483 518,483 518,483 518,483 - - - - - - - 2,592,410 6,221,791 42% Administration Cost Allocation585,785 585,802 585,802 585,802 585,802 - - - - - - - 2,928,993 7,029,607 42% IT Cost Allocation554,735 554,745 554,745 554,745 554,745 - - - - - - - 2,773,715 6,656,930 42% Liability Insurance Allocation242,853 242,877 242,877 242,877 242,877 - - - - - - - 1,214,361 2,914,500 42% Payroll Cost Allocation208,369 208,391 208,391 208,391 201,980 - - - - - - - 1,035,522 2,540,788 41% Facilities Management Allocation10,163 10,180 10,180 10,180 10,180 - - - - - - - 50,883 122,143 42% Utility Customer Service Mgmt Allocation141,404 141,398 141,398 141,398 141,398 - - - - - - - 706,996 1,696,782 42% Sub Total8,274,588 11,891,195 4,574,810 4,101,800 11,929,140 - - - - - - - 40,771,533 76,728,519 53% Issuance of Debt Capital Lease Proceeds- - - - - - - - - - - - - 4,329,076 0% Bond Proceeds- - - - - - - - - - - - - - NA Sub Total- - - - - - - - - - - - - 4,329,076 0% Refunds Refunds- - - - 347 - - - - - - - 347 - NA Specific Stop Loss1,195 - - - - - - - - - - - 1,195 10,000 12% Sub Total1,195 - - - 347 - - - - - - - 1,542 10,000 15% Other Interfund Loan - Principal Income10,000 202,535 - 10,000 - - - - - - - - 222,535 549,383 41% Interfund Loan - Interest Income- 44,129 - - - - - - - - - - 44,129 83,945 53% Other Loan - Principal Income3,795 761 609 1,101 243 - - - - - - - 6,509 5,000 130% Sub Total13,795 247,425 609 11,101 243 - - - - - - - 273,173 638,328 43%Total Other Sources8,289,585 12,138,620 4,598,978 4,113,506 11,929,730 - - - - - - - 41,070,420 81,740,923 50%Revenue Total24,877,275 25,893,600 19,076,229 18,504,517 26,798,555 - - - - - - - 115,150,176 360,274,148 32%22
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetGeneral FundGeneral GovernmentMayor 101 184,656 59,236 86,934 66,069 106,171 - - - - - - - 503,067 1,117,529 45%Community Initiatives101- 8,352 14,288 14,500 20,680 - - - - - - - 57,821 703,488 8%Clerk101 36,422 41,812 35,313 31,320 46,475 - - - - - - - 191,342 571,490 33%Common Council101 27,570 50,454 28,108 33,942 32,382 - - - - - - - 172,456 730,055 24%General City101- - 43,000 1,921 - - - - - - - - 44,921 43,000 104%Controller' Office101 172,550 183,986 178,510 167,264 226,374 - - - - - - - 928,684 2,278,109 41%Human Resources101 46,905 47,188 47,232 47,709 64,695 - - - - - - - 253,729 617,286 41%Diversity & Inclusion101 1,573 9,651 10,922 17,740 31,011 - - - - - - - 70,898 508,776 14%Legal101 90,519 92,286 92,766 92,026 135,830 - - - - - - - 503,428 1,405,880 36%Sub Total560,194 492,967 537,075 472,490 663,619 - - - - - - - 2,726,345 7,975,613 34%Public WorksEngineering101 226,006 225,942 201,511 204,343 272,441 - - - - - - - 1,130,243 3,405,513 33%Streets101- - 500,000 - - - - - - - - - 500,000 500,000 100%Office of Sustainability101 33,299 14,660 21,202 12,900 37,555 - - - - - - - 119,616 479,036 25%AmeriCorps Grant Program101 32,301 27,720 24,615 23,459 33,178 - - - - - - - 141,273 453,453 31%Sub Total291,606 268,322 747,328 240,702 343,174 - - - - - - - 1,891,132 4,838,002 39%Public SafetyPolice101 2,145,864 2,331,503 2,129,607 2,041,967 2,759,363 - - - - - - - 11,408,304 30,302,621 38%Crime Lab101 41,404 40,329 42,146 44,017 61,096 - - - - - - - 228,992 631,268 36%Fire101 2,092,008 1,983,381 1,945,732 1,829,009 2,496,699 - - - - - - - 10,346,830 25,929,815 40%EMS101 35,607 66,320 48,207 35,930 31,609 - - - - - - - 217,674 856,718 25%Fire Training Center101 1,489 3,519 805 1,664 275 - - - - - - - 7,752 148,000 5%Sub Total4,316,372 4,425,053 4,166,498 3,952,587 5,349,041 - - - - - - - 22,209,552 57,868,422 38%Arts & CultureMorris PAC101 94,049 91,241 254,375 88,137 81,133 - - - - - - - 608,935 1,503,719 40%Palais Royale101 23,098 22,312 19,844 35,685 20,345 - - - - - - - 121,284 400,782 30%Sub Total117,147 113,553 274,219 123,822 101,478 - - - - - - - 730,219 1,904,501 38%Human RightsHuman Rights101 20,302 22,305 21,531 20,295 22,924 - - - - - - - 107,357 315,802 34%Sub Total20,302 22,305 21,531 20,295 22,924 - - - - - - - 107,357 315,802 34%Total General Fund5,305,622 5,322,199 5,746,652 4,809,896 6,480,236 - - - - - - - 27,664,605 72,902,340 38%Venues, Parks & ArtsParks & RecreationPark Administration201 120,427 125,827 118,951 118,312 139,201 - - - - - - - 622,718 1,514,548 41%Park Maintenance201 674,529 480,987 574,864 579,589 584,527 - - - - - - - 2,894,496 6,928,436 42%Golf Courses201 65,738 81,806 134,279 71,160 194,931 - - - - - - - 547,913 1,551,873 35%Recreation201 268,100 206,486 227,179 159,384 293,735 - - - - - - - 1,154,884 3,185,143 36%Marketing & Events201 63,031 77,576 85,530 64,398 100,888 - - - - - - - 391,423 1,277,387 31%Park Projects & Capital201 492,148 170,938 115,484 9,954 29,849 - - - - - - - 818,373 868,120 94%Potawatomi Zoo201 350,000 - - - 350,000 - - - - - - - 700,000 700,000 100%Park Debt201- - - - - - - - - - - - - - NA Morris Palais Marketing273- - - - - - - - - - - - - 30,816 0%Morris PAC Self-Promotion274- - - - - - - - - - - - - 115,000 0%Coveleski Stadium Capital401- - 12,990 - 1,363 - - - - - - - 14,353 30,000 48%Morris PAC Improvement416 81,282 9,189 - - - - - - - - - - 90,471 559,983 16%Palais Historic Preservation450 34,160 - - - - - - - - - - - 34,160 69,160 49%City Cemetery730- - - - - - - - - - - - - 20,000 0%Bowman Cemetery731- - - - - - - - - - - - - - NA Sub Total2,149,414 1,152,810 1,269,276 1,002,796 1,694,495 - - - - - - - 7,268,792 16,850,466 43%Period Ending: May 31, 202023
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: May 31, 2020Parking GaragesParking Enforcement 601 9,147 2,655 36,982 3,365 373 - - - - - - - 52,523 81,470 64%Parking General Operations601- - - - - - - - - - - - - - NA Main Street Garage601 39,674 15,054 20,949 15,427 3,161 - - - - - - - 94,265 494,234 19%Leighton Plaza Garage601 191,290 17,566 27,044 20,772 3,642 - - - - - - - 260,314 605,358 43%Wayne Street Garage601 126,664 16,076 13,447 10,528 2,219 - - - - - - - 168,934 467,493 36%Eddy St Commons Garage601 1,499 390 (0) 788 - - - - - - - - 2,676 11,000 24%Sub Total368,273 51,742 98,423 50,880 9,395 - - - - - - - 578,712 1,659,555 35%Century CenterCentury Center Operations670 318,926 305,738 253,129 247,198 159,130 - - - - - - - 1,284,121 5,035,901 25%Century Center Capital671- - - - - - - - - - - - - 1,000,000 0%Century Center Energy Saving672- - - 205,388 - - - - - - - - 205,388 411,096 50%Sub Total318,926 305,738 253,129 452,586 159,130 - - - - - - - 1,489,509 6,446,997 23%Total Venues, Parks & Arts2,836,613 1,510,289 1,620,828 1,506,262 1,863,020 - - - - - - - 9,337,012 24,957,018 37%Public SafetyPolice DepartmentPolice Seizures216- - 31,753 - - - - - - - - - 31,753 107,000 30%Curfew Violations218- - - - - - - - - - - - - 1,000 0%Law Enforcement Education220 39,505 15,892 16,659 5,394 855 - - - - - - - 78,306 395,377 20%Public Safety LOIT - Police249 367,320 364,899 382,289 323,519 462,281 - - - - - - - 1,900,309 4,619,658 41%Police Take Home Vehicle278- 683 54,724 315 - - - - - - - - 55,722 99,087 56%Police Block Grant280- - - - - - - - - - - - - - NA Police Grants292- - - - - - - - - - - - - - NA Police Academy294- 371 2,056 630 - - - - - - - - 3,057 22,500 14%COPS More Grants295 145,200 9,035 2,800 300 79,799 - - - - - - - 237,134 391,226 61%Drug Enforcement299- - - - - - - - - - - - - 51,000 0%K-9 Unit705- - - - - - - - - - - - - 2,020 0%Sub Total552,025 390,880 490,281 330,158 542,935 - - - - - - - 2,306,279 5,688,868 41%Fire DepartmentPublic Safety LOIT - Fire249 316,331 312,364 326,929 325,533 466,081 - - - - - - - 1,747,238 4,330,887 40%Fire Department Capital287 405,741 78,336 118,698 - 567,850 - - - - - - - 1,170,625 3,372,325 35%EMS Operating Fund288 12,128 26,828 (480) 54,622 - - - - - - - - 93,097 1,824,059 5%Hazmat289- - - - - - - - - - - - - 10,000 0%River Rescue291446 4,201 4,042 3,748 2,017 - - - - - - - 14,454 95,082 15%Sub Total734,646 421,728 449,188 383,903 1,035,949 - - - - - - - 3,025,415 9,632,353 31%Total Public Safety1,286,671 812,608 939,470 714,062 1,578,884 - - - - - - - 5,331,694 15,321,221 35%Public WorksStreetsMotor Vehicle Highway202 884,407 704,175 683,676 557,610 776,699 - - - - - - - 3,606,568 9,240,175 39%Local Roads & Streets251 22,964 56,996 11,347 24,270 363,533 - - - - - - - 479,110 5,797,965 8%LOIT 2016 Special Distribution 257 32,338 6,681 - - 7,140 - - - - - - - 46,159 164,087 28%Local Road & Bridge Grant265 80,354 - 15,047 - - - - - - - - - 95,401 2,974,341 3%MVH Restricted Fund266 5,161 17 18,970 25,197 16,284 - - - - - - - 65,630 3,955,650 2%Major Moves412 11,933 743 627,146 5,696 23,186 - - - - - - - 668,703 1,672,285 40%Project ReLeaf655 28,761 28,704 28,678 28,673 29,071 - - - - - - - 143,887 433,460 33%Sub Total1,065,919 797,316 1,384,863 641,447 1,215,913 - - - - - - - 5,105,458 24,237,963 21%Solid WasteSolid Waste Operations610 565,035 528,183 420,520 276,632 662,038 - - - - - - - 2,452,409 6,091,520 40%Solid Waste Capital611 185,051 147,686 - 102,029 146,921 - - - - - - - 581,687 1,325,349 44%Sub Total750,086 675,869 420,520 378,661 808,958 - - - - - - - 3,034,096 7,416,869 41%24
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: May 31, 2020Water WorksWater Works Operations 620 1,733,145 1,809,307 1,661,269 1,513,685 1,986,744 - - - - - - - 8,704,150 23,396,743 37%Water Works Capital622 29,304 56,473 164,318 192 143,899 - - - - - - - 394,186 4,870,047 8%Water Works Deposit624 2,189 1,725 2,657 1,886 1,422 - - - - - - - 9,880 20,000 49%Water Works Sinking (Debt Service) 625 2,868 906 894 840 745 - - - - - - - 6,253 1,841,486 0%Water Works Bond Reserve626- - - - - - - - - - - - - 20,000 0%Water Works Reserve Oper & Maint 629 4,934 3,895 6,027 4,272 3,219 - - - - - - - 22,347 40,000 56%Sub Total1,772,440 1,872,306 1,835,166 1,520,875 2,136,029 - - - - - - - 9,136,816 30,188,276 30%Wastewater/Sewer/Organic ResourcesSewer Repair Insurance640 72,887 61,517 42,251 56,429 68,853 - - - - - - - 301,937 742,355 41%Sewer Division641 471,391 413,031 413,550 369,127 435,823 - - - - - - - 2,102,922 9,361,910 22%Concrete Crew641 35,932 40,443 39,640 33,427 32,031 - - - - - - - 181,473 535,869 34%Wastewater Operations641 1,348,178 9,469,265 1,495,167 1,264,718 9,131,874 - - - - - - - 22,709,202 36,154,401 63%Organic Resources641 245,161 147,296 96,946 69,813 126,570 - - - - - - - 685,786 1,663,929 41%Sewage Works Capital642 361,864 9,094 1,588,512 36,573 15,705 - - - - - - - 2,011,748 14,079,020 14%Sewage Works Reserve Oper & Maint 643 9,459 7,459 11,486 8,141 6,134 - - - - - - - 42,679 120,000 36%Sewage Works Sinking (Debt Service) 649 1,100 550 - 750 851,995 - - - - - - - 854,395 7,785,015 11%Sewage Works Debt Service Reserve 653- - - - - - - - - - - - - - NA Sewage Works Customer Deposit 654685 567 919 687 541 - - - - - - - 3,399 25,000 14%Sub Total2,546,657 10,149,223 3,688,471 1,839,666 10,669,525 - - - - - - - 28,893,541 70,467,499 41%Storm Water FeesStorm Sewer Fund667 19,426 4,000 - - - - - - - - - - 23,426 871,730 3%Sub Total19,426 4,000 - - - - - - - - - - 23,426 871,730 3%Total Public Works6,154,528 13,498,714 7,329,020 4,380,649 14,830,426 - - - - - - - 46,193,337 133,182,337 35%Department of Community InvestmentStudebaker/Oliver Revitalizing Grant 209 23,029 12,654 107,835 5,475 6,832 - - - - - - - 155,824 873,464 18%State Grant210 4,882 9,764 18,003 - 14,645 - - - - - - - 47,293 135,474 35%DCI Operating 211 235,920 232,372 214,865 194,397 316,841 - - - - - - - 1,194,394 3,500,678 34%DCI Grants212 271,478 174,307 149,054 63,614 118,831 - - - - - - - 777,283 5,632,632 14%UDAG410 10,000 - - 10,000 - - - - - - - - 20,000 40,000 50%Total Dept of Community Investment545,309 429,096 489,756 273,486 457,149 - - - - - - - 2,194,795 10,182,248 22%Code EnforcementUnsafe Building219 17,951 12,908 3,583 1,804 37,015 - - - - - - - 73,261 156,395 47%Rental Units Regulation221 14,675 10,902 14,595 14,880 20,723 - - - - - - - 75,775 348,002 22%Neighborhood Code Enforcement 230 168,615 158,787 149,833 143,617 189,116 - - - - - - - 809,969 2,796,409 29%Animal Care & Control230 34,570 26,423 37,079 43,141 32,688 - - - - - - - 173,902 582,064 30%NEAT Crew230 87,447 81,266 72,413 63,702 75,130 - - - - - - - 379,957 977,589 39%Total Code Enforcement323,259 290,286 277,502 267,144 354,672 - - - - - - - 1,512,863 4,860,459 31%Building DepartmentBuilding Dept Operations600 137,003 117,302 117,140 114,913 154,291 - - - - - - - 640,648 1,734,885 37%Total Building Department137,003 117,302 117,140 114,913 154,291 - - - - - - - 640,648 1,734,885 37%Liability InsuranceSafety & Risk Management226 15,303 14,402 14,729 14,924 18,290 - - - - - - - 77,648 213,267 36%Business Insurance226 42,618 - 24,043 - - - - - - - - - 66,661 815,000 8%Liability Insurance226 116,320 71,358 56,621 59,979 4,711 - - - - - - - 308,988 2,001,965 15%Workers Compensation226 349,508 132,252 80,035 72,527 37,889 - - - - - - - 672,211 1,029,095 65%Catastrophic Events226- 1,559 - - - - - - - - - - 1,559 968,627 0%Total Liability Insurance523,750 219,570 175,428 147,431 60,890 - - - - - - - 1,127,068 5,027,954 22%25
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: May 31, 2020Central ServicesEquipment Services 222 545,711 570,343 545,756 474,629 442,905 - - - - - - - 2,579,344 7,832,413 33%Central Stores22226 - - - - - - - - - - - 26 26 99%Print Shop222 2,863 835 1,855 - 1,670 - - - - - - - 7,222 13,581 53%Radio Shop222 14,381 17,817 14,218 13,958 26,765 - - - - - - - 87,140 276,224 32%Building Maintenance222 15,913 14,821 14,050 14,674 20,051 - - - - - - - 79,508 213,243 37%Facilities Management222 9,015 7,154 4,840 6,710 11,868 - - - - - - - 39,587 122,143 32%Electric & Gas Utilities222- 86,925 2,450 (89,374) - - - - - - - - - 4,994,540 0%Central Services Capital224 86,325 - 5,501 - - - - - - - - - 91,826 219,685 42%Total Central Services674,232 697,895 588,669 420,597 503,258 - - - - - - - 2,884,651 13,671,855 21%Capital & Debt Service Funds2017 Park Bond Debt Service312 576,833 - - - - - - - - - - - 576,833 1,172,968 49%2018 Fire Station #9 Debt Service 350 173,866 - - - - - - - - - - - 173,866 341,231 51%COIT404 1,716,508 1,824,676 759,880 818,341 830,519 - - - - - - - 5,949,924 16,238,244 37%Cumulative Capital Development 406 82,580 26,958 5,705 - 93,258 - - - - - - - 208,502 602,205 35%Cumulative Capital Improvement 407 20,837 20,833 20,833 20,833 20,833 - - - - - - - 104,169 430,000 24%EDIT408 921,977 1,172,714 1,330,750 859,453 1,149,512 - - - - - - - 5,434,407 16,355,699 33%2018 Fire Station #9 Bond Capital 451- 62,840 - - 932 - - - - - - - 63,772 89,311 71%2018 Zoo Bond Capital453- 10,493 4,110 - 22,827 - - - - - - - 37,430 133,581 28%2017 Park Bond Capital471 108,860 46,151 97,513 - 185,609 - - - - - - - 438,133 8,569,760 5%Equipment / Vehicle Leasing750 337,998 57,965 271,767 - - - - - - - - - 667,730 4,590,138 15%Redevelopment Authority Debt Service 752- 1,235,778 - - 358,606 - - - - - - - 1,594,384 2,865,613 56%South Bend Building Corp755- 1,433,563 - - - - - - - - - - 1,433,563 2,630,085 55%2015 Smart Streets Bond Debt Service 756- 854,234 - 1,650 - - - - - - - - 855,884 1,713,044 50%2015 Park Bond Debt Service757- 188,891 - - - - - - - - - - 188,891 382,131 49%2017 Eddy St. Commons Bond Capital 759 215,224 - 59,509 253,889 294,266 - - - - - - - 822,888 3,048,122 27%2017 Eddy St. Commons Bond Debt 760- 648,125 - - - - - - - - - - 648,125 1,391,625 47%Total Capital & Debt Service4,154,683 7,583,222 2,550,067 1,954,167 2,956,362 - - - - - - - 19,198,500 60,553,757 32%OtherInternal Service FundsIT / Innovation /311 Call Center 279 748,388 608,908 751,141 370,777 659,154 - - - - - - - 3,138,368 9,617,560 33%Employee Benefits711 1,546,127 1,398,744 1,249,983 1,203,639 827,425 - - - - - - - 6,225,918 18,508,532 34%Unemployment Comp713- 8,809 7,432 3,943 8,878 - - - - - - - 29,062 55,000 53%Parental Leave Fund714 7,236 4,116 13,153 15,290 22,916 - - - - - - - 62,710 253,846 25%Sub Total2,301,751 2,020,576 2,021,709 1,593,650 1,518,373 - - - - - - - 9,456,058 28,434,938 33%MiscellaneousGift, Donation, Bequest217 13,429 111,571 23,387 15,425 36,305 - - - - - - - 200,118 791,067 25%Loss Recovery227- - - - - - - - - - - - - 200,000 0%Human Rights Federal Grants258 14,659 18,902 16,303 12,679 20,083 - - - - - - - 82,625 270,640 31%COVID-19 Response264- - - - - - - - - - - - - - NA Industrial Revolving Fund754- 1,046 10,220 9,589 1,051 - - - - - - - 21,908 149,000 15%Sub Total28,087 131,520 49,911 37,693 57,440 - - - - - - - 304,651 1,410,707 22%Fiduciary FundsFire Pension701 359,412 355,948 365,951 353,627 350,802 - - - - - - - 1,785,739 4,799,311 37%Police Pension702 513,423 534,681 496,168 655,677 500,381 - - - - - - - 2,700,332 6,241,405 43%Sub Total872,835 890,629 862,119 1,009,304 851,183 - - - - - - - 4,486,071 11,040,716 41%Total Other3,202,673 3,042,725 2,933,738 2,640,647 2,426,996 - - - - - - - 14,246,780 40,886,361 35%Total Civil City25,144,342 33,523,906 22,768,271 17,229,254 31,666,183 - - - - - - - 130,331,955 383,280,435 34%26
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: May 31, 2020Redevelopment Commission Controlled FundsTax Increment Financing FundsTIF River West Develop Area 324 5,137,847 1,905,977 648,715 861,035 1,086,298 - - - - - - - 9,639,871 33,565,976 29%TIF West Washington422- 10,956 - 22,929 78,414 - - - - - - - 112,298 1,005,665 11%TIF River East Develop (NE Dev) 429 516,749 15,162 396,024 1,772 68,638 - - - - - - - 998,345 9,414,291 11%TIF Southside Development #1 430 30,337 46,399 - 13,175 3,375 - - - - - - - 93,287 7,023,556 1%TIF Douglas Road435 14,050 20,758 10,275 - - - - - - - - - 45,083 186,425 24%TIF River East Residential (NE Res) 436 1,885,125 246,664 - - - - - - - - - - 2,131,789 4,385,000 49%Sub Total7,584,107 2,245,916 1,055,014 898,910 1,236,724 - - - - - - - 13,020,672 55,580,913 23%Redevelopment FundsRedevelopment General433 41,850 29,105 90,388 532,180 96,131 - - - - - - - 789,654 1,419,136 56%Certified Technology Park439- - - - - - - - - - - - - 752 0%2018 TIF Park Bond Capital452 28,484 224,666 266,461 203,940 237,317 - - - - - - - 960,867 4,092,364 23%Airport Urban Enterprise Zone 454- - - - - - - - - - - - - 50,000 0%Sub Total70,334 253,771 356,848 736,120 333,448 - - - - - - - 1,750,521 5,562,252 31%Debt Service FundsAirport Debt Reserve 2003315 1,773 1,398 2,153 1,526 1,150 - - - - - - - 8,000 20,000 40%Redevelop Bond - Palais Royale 328 2,964 2,338 3,599 2,551 1,922 - - - - - - - 13,375 40,000 33%South Shore Double Tracking352- - - - - - - - - - - - - - NA Sub Total4,737 3,736 5,752 4,077 3,072 - - - - - - - 21,375 60,000 36%Total Redevelopment Funds7,659,178 2,503,422 1,417,615 1,639,108 1,573,244 - - - - - - - 14,792,567 61,203,165 24%Total Expenditures32,803,521 36,027,328 24,185,885 18,868,361 33,239,427 - - - - - - - 145,124,522 444,483,600 33%27
Civil City DebtCapital Leases140 2015 Vehicle/Equip Lease No. 1 2015 N/A 2020 Various Biannual 3,425,274 705,331 - 705,331 7,335 - 712,665 144 2015 Vehicle Lease No. 2 2015 N/A 2020 Various Biannual 1,267,183 261,372 - 261,372 3,023 - 264,395 147 2016 Central Services - Print Shop Copier2016 N/A 2020 222 Monthly 32,525 9,527 - 7,082 333 2,445 7,416 148 2016 Central Services - Print Shop Copier2016 N/A 2020 222 Monthly 11,413 3,343 - 2,485 117 858 2,602 149 2016 Vehicle/Equip Lease No. 12016 N/A 2021 Various Biannual 3,339,830 1,029,594 - 683,661 13,733 345,933 697,394 150 2016 HP Computer Lease #122016 N/A 2020 Various Monthly 17,440 1,716 - 1,716 12 - 1,728 152 2016 Vehicle/Equip Lease No. 22016 N/A 2021 Various Biannual 3,992,549 1,635,511 - 811,554 21,822 823,956 833,376 153 2016 Vehicle/Equip Lease Amendment No. 12016 N/A 2021 201 Biannual 78,808 32,242 - 15,999 430 16,243 16,429 154 2016 Vehicle/Equip Lease No. 32016 N/A 2021 Various Biannual 1,256,097 513,565 - 254,866 6,742 258,698 261,609 155 2016 HP Computer Lease #132016 N/A 2020 Various Monthly 156,029 44,742 - 44,742 1,287 - 46,029 158 2017 Vehicle/Equip Lease No. 12017 N/A 2022 Various Biannual 2,916,500 1,795,215 - 586,107 34,193 1,209,108 620,300 160 2017 HP Computer Lease #142017 N/A 2021 Various Monthly 10,305 3,710 - 2,538 116 1,171 2,655 162 2017 Vehicle/Equip Lease No. 22017 N/A 2022 404 Biannual 1,632,000 997,812 - 326,191 17,820 671,622 344,011 164 2017 HP Computer Lease #162017 N/A 2021 Various Monthly 108,922 52,784 - 26,034 1,953 26,750 27,987 166 2018 Police Radio Equipment Lease Purchase2018 N/A 2021 404 Biannual 2,240,967 1,152,728 - 568,626 31,374 584,102 600,000 167 2017 HP Computer Lease #152018 N/A 2022 279 Monthly 9,698 5,446 - 2,259 179 3,186 2,439 170 2018 HP Computer Lease #172018 N/A 2023 279 Monthly 9,092 5,787 - 2,105 217 3,683 2,322 171 2018 Vehicle/Equip Lease #1 (PNC) Sched 12018 N/A 2023 Various Biannual 5,898,310 4,218,910 - 1,161,448 116,387 3,057,462 1,277,836 172 2018 AT&T Lease 12018 N/A 2021 279 Monthly 27,101 14,021 - 9,239 456 4,782 9,695 173 2018 Canon Copier Leases 1 & 22018 N/A 2021 279 Monthly 297,967 226,182 - 57,472 10,004 168,710 67,476 174 2018 HP Computer Lease #182018 N/A 2022 279 Monthly 214,471 149,525 - 48,846 6,713 100,679 55,559 176 2018 AT&T Lease 32018 N/A 2021 279 Monthly 16,230 10,628 - 5,427 379 5,201 5,806 177 2018 Vehicle/Equip Lease #22018 N/A 2023 Various Biannual 522,878 356,655 - 36,206 6,299 320,450 42,505 178 2018 Fitness Equipment Lease2018 N/A 2023 201 Annual 205,473 160,067 - 36,422 10,100 123,645 46,522 179 2019 AT&T Lease 42019 N/A 2022 279 Monthly 11,520 8,168 - 3,822 299 4,346 4,121 180 2018 HP Computer Lease #192018 N/A 2023 279 Monthly 36,860 28,506 - 8,107 1,194 20,400 9,301 181 2019 Dell Computer Equipment Lease2019 N/A 2022 279 Biannual 7,984 4,775 - 1,482 345 3,293 1,827 182 2019 Vehicle/Equip Lease #12019 N/A 2024 Various Biannual 1,472,985 1,330,081 - 283,959 28,716 1,046,121 312,676 183 2018 Golf Cart Lease2018 N/A 2022 201 Annual 146,287 92,015 - 29,188 4,601 62,827 33,789 184 2019 Dell Computer Equipment Lease 22019 N/A 2023 279 Annual 51,468 41,896 - 9,920 1,522 31,976 11,442 185 2019 AT&T Lease 52019 N/A 2022 279 Monthly 17,310 13,683 - 5,187 517 8,496 5,705 186 2019 Golf Cart Lease2019 N/A 2023 201 Annual 168,970 138,390 - 32,108 6,920 106,282 39,028 187 2018 HP Computer Lease #212019 N/A 2023 279 Monthly 237,388 224,441 - 49,375 10,070 175,066 59,445 188 2019 AT&T Lease 62019 N/A 2022 279 Monthly 8,755 7,385 - 2,844 303 4,540 3,148 189 2019 AT&T Lease 72019 N/A 2022 279 Monthly 5,400 4,555 - 1,754 187 2,800 1,941 190 2019 Canon Copier Lease 32019 N/A 2023 279 Monthly 5,584 4,772 - 1,131 213 3,641 1,344 191 2019 Canon Copier Lease 42019 N/A 2023 279 Monthly 3,514 3,130 - 798 138 2,332 936 192 2019 Canon Copier Lease 52019 N/A 2023 279 Monthly 9,249 8,369 - 2,187 369 6,182 2,556 193 2019 Canon Copier Lease 62019 N/A 2023 279 Monthly 11,464 10,812 - 2,688 480 8,124 3,168 194 2019 Dell Equipment Lease 3 (Fire)2019 N/A 2023 279 Annual 3,800 3,110 - 723 151 2,387 874 195 2019 Wireless Controller Consolidation Lease2019 N/A 2021 279 Annual 89,329 60,281 - 29,770 1,498 30,510 31,269 196 2019 HP Computer Lease #202019 N/A 2023 279 Monthly 24,205 23,798 - 5,021 1,138 18,777 6,159 197 2019 Lease of SmartNet & VOIP2019 N/A 2022 279 Annual 286,353 286,353 - 93,567 5,727 192,785 99,294 198 2019 AT&T Lease 82019 N/A 2022 279 Monthly 6,034 6,034 - 1,912 257 4,122 2,169 199 2019 AT&T Lease 92019 N/A 2022 279 Monthly 10,059 9,796 - 3,224 352 6,572 3,576 201 2020 Dell Equipment Lease 4 (Water Works)2020 N/A 2024 279 Annual 33,000 - 33,000 7,543 - 25,457 7,543 202 2020 HP Computer Lease #222020 N/A 2024 279 Monthly 39,800 - 39,800 8,333 1,520 31,467 9,853 203 2020 VLocker Equipment Lease Purchase2020 N/A 2025 201 Annual 86,961 - 86,961 12,287 1,839 74,673 14,126 Total City Capital Lease Debt30,461,337 15,696,764 159,761 6,254,663 359,379 9,601,862 6,614,042 2020Additions2020 Principal2020InterestCity of South BendFiscal Year 2020Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/202020 TotalDebt PaymentsPmtsAmountIssuedDebt at12/31/1928
2020Additions2020 Principal2020InterestCity of South BendFiscal Year 2020Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/202020 TotalDebt PaymentsPmtsAmountIssuedDebt at12/31/19Civil City DebtBonds25 2012 Water Works Refunding Revenue Bonds 2002 2012 2023 625 Biannual 5,975,000 1,235,000 - 400,000 24,700 835,000 424,700 36 2010 Bldg Corp Lease Rental Rev Refunding Bonds (87.7%) 2001 2010 2021 324 Biannual 8,112,250 850,690 - 561,280 28,503 289,410 589,783 36 2010 Bldg Corp Lease Rental Rev Refunding Bonds (12.3%) 2001 2010 2021 641 Biannual 1,137,750 119,310 - 78,720 3,998 40,590 82,718 39 2012 Bldg Corp Mortgage Refunding Bonds (Fire/Police Bldgs) 2003 2012 2023 324 Biannual 21,335,000 5,040,000 - 1,370,000 185,880 3,670,000 1,555,880 69 2009 Water Works Revenue Bonds, Series B 2009 2019 2030 625 Biannual 2,814,257 2,814,257 - - 161,117 2,814,257 161,117 80 2010 Sewage Works Revenue Bonds 2010 N/A 2030 649 Biannual 9,345,000 5,925,000 - 435,000 249,818 5,490,000 684,818 93 2011 Sewage Works Revenue Bonds 2011 N/A 2031 649 Biannual 21,500,000 14,535,000 - 975,000 571,500 13,560,000 1,546,500 99 2012 Water Works Revenue Bonds2012 N/A 2033 625 Biannual 8,300,000 5,840,000 - 375,000 186,236 5,465,000 561,236 101 2012 Sewage Works Revenue Bonds 2012 N/A 2032 649 Biannual 25,000,000 17,660,000 - 1,120,000 422,080 16,540,000 1,542,080 105 2013A Sewage Works Refunding Revenue Bonds2013 N/A 2024 649 Biannual 14,765,000 3,450,000 - 665,000 66,930 2,785,000 731,930 116 2013 Bldg Corp Mortgage Bonds (Fire St #5 & Training Tower) 2013 N/A 2033 287 Biannual 5,580,000 4,460,000 - 240,000 156,705 4,220,000 396,705 133 2014 St. Joseph County PSAP Revenue Bonds2014 N/A 2034 408 Monthly 2,657,697 2,014,682 - 136,441 63,019 1,878,241 199,460 141 2015 Redev Authority Lease Rental Revenue Bonds (Parks) 2015 N/A 2035 408 Biannual 5,605,000 4,760,000 - 225,000 156,131 4,535,000 381,131 145 2015 Sewage Works Refunding Bonds2015 N/A 2025 649 Biannual 27,440,000 17,200,000 - 2,705,000 344,000 14,495,000 3,049,000 156 2016 Waterworks Refunding Bonds2016 N/A 2027 625 Biannual 3,300,000 2,035,000 - 260,000 61,050 1,775,000 321,050 163 2017 Taxable Econ. Develop. Revenue Bonds (Eddy St Phase II) 2017 N/A 2037 436 Biannual 25,000,000 24,925,000 - 145,000 1,245,625 24,780,000 1,390,625 165 2017 Park District Bonds, Series 2017A-K2017 N/A 2033 312 Biannual 14,075,000 12,955,000 - 785,000 387,965 12,170,000 1,172,965 168 2018 General Obligation Bonds (Fire St #9 & Training Classroom) 2018 N/A 2038 287 Biannual 5,045,000 4,800,000 - 195,000 146,231 4,605,000 341,231 175 2018 Econ. Develop. Revenue Bonds (Potawatomi Zoo)2018 N/A 2034 408 Biannual 3,440,000 3,340,000 - 165,000 155,900 3,175,000 320,900 Total City Bond Debt210,426,953 133,958,939 - 10,836,441 4,617,387 123,122,498 15,453,828 Interfund Loan82 2010 Interfund Loan from Fund 404 to UDAG Fund 4102010 N/A 2026 410 Biannual 2,700,000 420,253 - 40,000 - 380,253 40,000 84 2013 Major Moves-Triangle Development Interfund Loan2011 2013 2029 436 Biannual 1,558,050 1,039,583 - 100,601 20,291 938,982 120,892 85 2013 Major Moves-Eddy Street Commons Interfund Loan2011 2013 2026 436 Biannual 3,942,529 1,349,319 - 308,782 63,654 1,040,537 372,436 Total City Interfund Loan Debt8,200,579 2,809,156 - 449,383 83,945 2,359,773 533,328 Loan Payable68 2009 Water Works Improvements - State Revolving Fund2009 N/A 2030 625 Biannual 427,400 267,688 - 23,099 9,021 244,589 32,120 70 2009 Sewage Works Improvements - State Revolving Fund 2009 N/A 2028 649 Biannual 3,297,000 1,748,401 - 176,557 49,130 1,571,844 225,687 139 2015 Century Center Energy QECB Conservation Bond2015 N/A 2031 672 Biannual 4,167,897 3,655,914 - 285,614 125,482 3,370,300 411,096 Total City Loan Payable Debt7,892,297 5,672,003 - 485,270 183,633 5,186,733 668,903 Total Civil City Debt256,981,167 158,136,861 159,761 18,025,757 5,244,344 140,270,865 23,270,101 29
2020Additions2020 Principal2020InterestCity of South BendFiscal Year 2020Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/202020 TotalDebt PaymentsPmtsAmountIssuedDebt at12/31/19Redevelopment Commission DebtCapital Leases13 2006 Main/Colfax Garage - Transpo Lease (Parking Garage Purch) 2006 N/A 2025 324 Biannual 2,510,278 1,025,777 - 150,570 49,430 875,207 200,000 Total Redevelopment Capital Lease Debt2,510,278 1,025,777 - 150,570 49,430 875,207 200,000 Interfund Loans86 2010 Interfund Loan from Fund 209 to River West TIF Fund 324 2011 N/A 2020 324 Annual 500,000 100,000 - 100,000 - - 100,000 Total Redevelopment Interfund Loan Debt500,000 100,000 - 100,000 - - 100,000 Loans Payable3 2001 Indiana Develop. Finance Authority (Bosch) - Nonforgivable 2001 N/A 2021 210 Qtrly 1,040,000 105,236 - 69,632 2,379 35,604 72,010 Total Redevelopment Loan Payable Debt1,040,000 105,236 - 69,632 2,379 35,604 72,010 Revenue Bonds5 2011A Indiana Bond Bank Special Program Bonds (TIF A) 2003 2011 2024 324 Biannual 19,795,000 8,365,000 - 1,510,000 402,740 6,855,000 1,912,740 6 2011A Indiana Bond Bank Special Program Bonds (TIF B)2003 2011 2024 324 Biannual 14,420,000 4,765,000 - 860,000 229,400 3,905,000 1,089,400 12 2014 Redev District Special Taxing District Refunding Bonds 2002 2014 2022 324 Biannual 6,620,000 925,000 - 455,000 27,750 470,000 482,750 54 2015 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2015 2027 436 Biannual 36,000,000 25,995,000 - 1,465,000 1,007,056 24,530,000 2,472,056 62 2013 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2013 2026 324 Biannual 4,655,000 2,245,000 - 325,000 63,556 1,920,000 388,556 135 2015 Redev Authority Lease Rental Revenue Bonds (Smart Streets) 2015 N/A 2037 324 Biannual 25,000,000 22,630,000 - 1,000,000 711,044 21,630,000 1,711,044 169 2018 Redev District Revenue Bonds (Parks Improvements) 2018 N/A 2033 324 Biannual 11,995,000 10,930,000 - 675,000 317,800 10,255,000 992,800 200 2019 South Shore Double Tracking Bonds2019 N/A 2030 324 Biannual 7,985,000 7,985,000 - 270,000 247,313 7,715,000 517,313 Total Redevelopment Revenue Bond Debt126,470,000 83,840,000 - 6,560,000 3,006,659 77,280,000 9,566,659 Total Redevelopment Commission Debt130,520,278 85,071,013 - 6,880,202 3,058,468 78,190,811 9,938,669 Total Debt387,501,445 243,207,874 159,761 24,905,959 8,302,812 218,461,677 33,208,770 30
City of South BendStaffing HeadcountFull-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 8 7 8 8 8 8 - - - - - - - Community Initiatives2 2 2 2 2 2 - - - - - - - City Clerk5 5 4 5 5 5 - - - - - - - Common Council9 9 9 9 9 9 - - - - - - - Controller's Office20 20 19 19 20 20 - - - - - - - Morris Performing Arts Center9 9 9 8 8 8 - - - - - - - Palais Royale Ballroom2 2 2 2 2 2 - - - - - - - Human Resources6 6 6 6 6 6 - - - - - - - Diversity & Inclusion3 1 1 3 3 3 - - - - - - - Legal Department11 10 10 9 11 11 - - - - - - - Engineering23 21 21 21 21 23 - - - - - - - Office of Sustainability1 1 1 1 1 1 - - - - - - - AmeriCorps Grant Program2 1 1 1 1 1 - - - - - - - Police Department235 222 218 221 219 218 - - - - - - - Police Crime Lab7 7 7 7 7 7 - - - - - - - Fire Department219 221 217 213 214 211 - - - - - - - EMS4 3 4 4 4 4 - - - - - - - Human Rights3 3 3 3 3 3 - - - - - - - 569 550 542 542 544 542 - - - - - - - 201 - Parks & RecreationAdministration7 7 7 7 7 7 - - - - - - - Maintenance47 47 47 48 49 48 - - - - - - - Golf Courses8 8 8 8 8 8 - - - - - - - Recreation23 23 23 23 23 23 - - - - - - - Marketing & Events11 9 9 9 9 9 - - - - - - - 96 94 94 95 96 95 - - - - - - - 202/266 - Motor Vehicle HighwayStreets/Traffic & Lighting51 48 50 51 51 50 - - - - - - - Curb & Sidewalk8 7 7 8 8 8 - - - - - - - 59 55 57 59 59 58 - - - - - - - 211 - Dept of Community Investment AdminDCI28 25 24 24 24 24 - - - - - - - 221 - Landlord Registration FundRental Unit Inspection4 2 3 3 3 3 - - - - - - - May 31, 202031
City of South BendStaffing HeadcountMay 31, 2020Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec222 - Central ServicesEquipment Services 31 27 28 27 28 28 - - - - - - - Building Maintenance3 3 3 3 3 3 - - - - - - - Radio Shop3 3 3 3 3 3 - - - - - - - Facilities Management1 1 1 1 1 1 - - - - - - - 38 34 35 34 35 35 - - - - - - - 226 - Liability InsuranceSafety & Risk2 2 2 2 2 1 - - - - - - - Liability Insurance1 - - - - - - - - - - - - 3 2 2 2 2 1 - - - - - - - 230 - Code Enforcement FundNeighborhood Code Enforce.26 17 16 17 17 17 - - - - - - - Animal Resource Center1 9 9 9 9 9 - - - - - - - NEAT Crew3 4 4 4 4 4 - - - - - - - 30 30 29 30 30 30 - - - - - - - 249 - Public Safety LOITPolice Department46 46 50 46 46 46 - - - - - - - Fire Department46 46 41 45 45 45 - - - - - - - 92 92 91 91 91 91 - - - - - - - 258 - Human Rights Federal GrantsEEOC1 1 1 1 1 1 - - - - - - - HUD1 1 1 1 1 1 - - - - - - - 2 2 2 2 2 2 - - - - - - - 279 - IT / Innovation / 311 Call Center311 Call Center7 6 6 6 6 6 - - - - - - - Innovation & Technology23 22 22 22 22 22 - - - - - - - 30 28 28 28 28 28 - - - - - - - 600 - Consolidated Building FundBuilding Department15 15 16 15 15 15 - - - - - - - 610 - Solid WasteSolid Waste24 23 23 25 23 23 - - - - - - - 620 - Water WorksWater Works67 62 64 65 65 66 - - - - - - - 32
City of South BendStaffing HeadcountMay 31, 2020Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec640 - Sewer InsuranceSewer Repair2 2 2 2 2 2 - - - - - - - 641 - Sewage Works Sewers35 34 32 34 34 34 - - - - - - - Concrete Crew4 4 4 3 3 3 - - - - - - - Wastewater44 44 42 44 45 44 - - - - - - - Organic Resources6 6 6 6 6 6 - - - - - - - 89 88 84 87 88 87 - - - - - - - 670 - Century CenterCentury Center8 6 6 7 7 7 - - - - - - - Total Full-Time Employees by Fund1,156 1,110 1,102 1,111 1,114 1,109 - - - - - - - Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecGeneral GovernmentMayor's Office 8 7 8 8 8 8 - - - - - - - Community Initiatives2 2 2 2 2 2 - - - - - - - City Clerk5 5 4 5 5 5 - - - - - - - Common Council9 9 9 9 9 9 - - - - - - - Controller's Office20 20 19 19 20 20 - - - - - - - Human Resources6 6 6 6 6 6 - - - - - - - Diversity & Inclusion3 1 1 3 3 3 - - - - - - - Legal Department11 10 10 9 11 11 - - - - - - - 64 60 59 61 64 64 - - - - - - - Code Enforcement / Animal Resource Center 34 32 32 33 33 33 - - - - - - - Dept. of Community Investment28 25 24 24 24 24 - - - - - - - Venues, Parks & ArtsParks & Recreation96 94 94 95 96 95 - - - - - - - Morris PAC & Palais Royale11 11 11 10 10 10 - - - - - - - Century Center8 6 6 7 7 7 - - - - - - - 115 111 111 112 113 112 - - - - - - - 33
City of South BendStaffing HeadcountMay 31, 2020Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecPublic SafetyPolice - Sworn Officers 237 226 226 226 224 223 - - - - - - - Police - Civilians45 43 43 42 42 42 - - - - - - - Police - Police Recruit6 6 6 6 6 6 - - - - - - - Fire/EMS - Sworn Firefighters 256 245 245 245 246 243 - - - - - - - Fire/EMS - Civilians7 7 7 7 7 7 - - - - - - - Fire/EMS - Fire Recruits6 18 10 10 10 10 - - - - - - - 557 545 537 536 535 531 - - - - - - - Public WorksEngineering23 21 21 21 21 23 - - - - - - - Office of Sustainability1 1 1 1 1 1 - - - - - - - AmeriCorps Grant Program2 1 1 1 1 1 - - - - - - - Streets & Sewers100 95 95 98 98 97 - - - - - - - Solid Waste24 23 23 25 23 23 - - - - - - - Wastewater44 44 42 44 45 44 - - - - - - - Organic Resources6 6 6 6 6 6 - - - - - - - Water Works67 62 64 65 65 66 - - - - - - - 267 253 253 261 260 261 - - - - - - - Liability Insurance/Safety & Risk3 2 2 2 2 1 - - - - - - - Innovation & Technology / 311 Call Center30 28 28 28 28 28 - - - - - - - Central Services38 34 35 34 35 35 - - - - - - - Building Department15 15 16 15 15 15 - - - - - - - Human Rights5 5 5 5 5 5 - - - - - - - Total Full-Time Employees by Activity1,156 1,110 1,102 1,111 1,114 1,109 - - - - - - - 34
City of South BendStaffing HeadcountMay 31, 2020Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundController's Office 1 1 1 1 1 - - - - - - - Morris Performing Arts Center5 5 5 5 5 - - - - - - - Legal Department1 2 2 1 1 - - - - - - - Engineering2 2 2 2 2 - - - - - - - Police Department27 21 21 21 22 - - - - - - - Police Crime Lab2 2 2 2 2 - - - - - - - Fire Department1 1 1 1 1 - - - - - - - Human Rights1 1 1 1 1 - - - - - - - 40 35 35 34 35 - - - - - - - 201 - Parks & RecreationMaintenance22 23 23 24 25 - - - - - - - Golf Courses26 32 33 33 41 - - - - - - - Recreation89 88 83 83 48 - - - - - - - Marketing & Events1 1 1 1 1 - - - - - - - 138 144 140 141 115 - - - - - - - 202 - Motor Vehicle HighwayStreets/Traffic & Lighting4 4 4 4 5 - - - - - - - 211 - Dept of Community Investment AdminDCI1 1 1 1 1 - - - - - - - 222 - Central ServicesEquipment Services1 1 1 1 1 - - - - - - - 230 - Code Enforcement FundNeighborhood Code Enforce.1 1 1 1 1 - - - - - - - 279 - IT / Innovation / 311 Call Center311 Call Center1 1 1 1 1 - - - - - - - 620 - Water WorksWater Works3 3 3 3 3 - - - - - - - 641 - Sewage Works Sewers5 5 3 3 3 - - - - - - - 670 - Century CenterCentury Center8 8 6 6 5 - - - - - - - Total Part-Time Employees by Fund202 203 195 195 170 - - - - - - - 35
City of South BendStaffing HeadcountMay 31, 2020Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 5 5 5 5 5 - - - - - - - City Clerk1 1 1 2 2 - - - - - - - Common Council6 6 6 6 6 - - - - - - - Legal Department- - - 3 - - - - - - - Engineering1 1 1 1 7 - - - - - - - AmeriCorps Grant Program12 12 11 11 11 - - - - - - - Police Department- - - - 2 - - - - - - - 25 25 24 25 36 - - - - - - - 201 - Parks & RecreationMaintenance1 - 10 12 23 - - - - - - - Golf Courses1 1 - - 5 - - - - - - - Recreation12 12 1 - 100 - - - - - - - 14 13 11 12 128 - - - - - - - 202 - Motor Vehicle HighwayStreets/Traffic & Lighting- - - - 6 - - - - - - - Curb & Sidewalk- - - - 4 - - - - - - - - - - - 10 - - - - - - - 226 - Liability InsuranceSafety & Risk1 1 1 1 - - - - - - - - 230 - Code Enforcement FundAnimal Resource Center3 3 3 3 3 - - - - - - - NEAT Crew1 1 1 1 1 - - - - - - - 4 4 4 4 4 - - - - - - - 620 - Water WorksWater Works- - 1 1 1 - - - - - - - 641 - Sewage Works Sewers1 1 1 7 5 - - - - - - - Total Paid Temporary, Seasonal, and Intern Staff45 44 42 50 184 - - - - - - - Staffing SummaryBudgetFull-Time Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecFull Time Staff1,156 1,110 1,102 1,111 1,114 1,109 - - - - - - - Part Time Staff202 203 195 195 170 - - - - - - - Temporary / Seasonal45 44 42 50 184 - - - - - - - City Total1,156 1,357 1,349 1,348 1,359 1,463 - - - - - - - 36
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name General Fund Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 40,719,333 42,705,987 39,697,892 39,697,892 - - 39,697,892 100%
Intergov./ Shared Revenues 4,544,341 4,750,922 4,295,772 4,295,772 158,567 158,567 4,137,205 96%
Intergov./ Grants - 419,724 244,724 244,724 89,282 89,282 155,442 64%
Licenses & Permits 267,811 283,282 266,700 266,700 148,307 148,307 118,393 44%
Charges for Services 1,373,733 1,423,324 5,056,377 5,056,377 1,864,055 1,864,055 3,192,322 63%
Fines, Forfeitures, and Fees 16,760 24,068 8,525 8,525 2,805 2,805 5,720 67%
Interest Earnings 476,266 907,722 470,000 470,000 103,403 103,403 366,597 78%
Donations 937,302 1,534,957 1,365,000 1,415,000 407,500 407,500 1,007,500 71%
Other Income 1,624,865 1,806,035 1,802,278 1,807,330 1,158,103 1,158,103 649,227 36%
Interfund Allocation Reimb 5,428,374 7,460,048 8,523,017 8,563,135 3,551,239 3,551,239 5,011,896 59%
Interfund Transfers In 428,423 135,000 3,441,966 3,476,966 771,657 771,657 2,705,309 78%
PILOT 6,332,487 6,340,990 6,221,791 6,221,791 2,592,410 2,592,410 3,629,381 58%
Total Revenue 62,149,694 67,792,059 71,394,042 71,524,212 10,847,327 10,847,327 60,676,884 85%
Expenditures by Subdivisions
Mayor 871,046 864,336 937,459 1,117,529 503,067 66,462 569,530 547,999 49%
Community Initiatives - - 703,488 703,488 57,821 69,808 127,629 575,859 82%
City Clerk 517,289 498,306 556,675 571,490 191,342 1,988 193,330 378,160 66%
Common Council 571,337 536,158 696,412 730,055 172,456 150,202 322,658 407,397 56%
General City 43,000 43,000 43,000 43,000 44,921 - 44,921 (1,921) -4%
Finance 2,394,684 2,469,719 2,261,251 2,278,109 928,684 46,084 974,767 1,303,342 57%
Human Resources - - 617,286 617,286 253,729 749 254,477 362,809 59%
Diversity & Inclusion - - 496,891 508,776 70,898 - 70,898 437,878 86%
Human Rights General 367,811 257,243 315,748 315,802 107,357 30,217 137,575 178,227 56%
Legal Dept 1,088,046 1,177,385 1,405,683 1,405,880 503,428 12,558 515,986 889,894 63%
Police General 29,229,159 30,011,366 30,225,276 30,302,621 11,408,304 168,005 11,576,309 18,726,312 62%
Crime Lab - - 631,268 631,268 228,992 2,857 231,850 399,418 63%
Fire General 21,516,603 21,716,141 25,839,504 25,929,815 10,346,830 140,921 10,487,750 15,442,065 60%
Training Center - - 466,500 148,000 7,752 11,175 18,928 129,072 87%
EMS - - 538,218 856,718 217,674 5,470 223,143 633,575 74%
Morris PAC 953,526 1,091,053 1,288,573 1,503,719 608,935 64,527 673,462 830,257 55%
Palais Royale 404,127 358,410 391,950 400,782 121,284 43,407 164,691 236,091 59%
Engineering 1,472,705 2,724,221 3,162,960 3,405,513 1,130,243 211,804 1,342,047 2,063,466 61%
Sustainability - 171,719 377,567 479,036 119,616 19,935 139,551 339,485 71%
AmeriCorps 17,368 357,600 438,333 453,453 141,273 10,596 151,869 301,584 67%
Streets (Transfer to MVH)- - - 500,000 500,000 - 500,000 - 0%
Total Expenditures 59,446,701 62,276,656 71,394,042 72,902,340 27,664,605 1,056,763 28,721,369 44,180,969 61%
Expenditures by Type
Personnel
Salaries & Wages 35,265,084 36,055,875 41,213,347 41,222,072 15,755,462 - 15,755,462 25,466,610 62%
Fringe Benefits 13,256,488 11,145,074 14,112,093 14,121,450 5,482,696 560 5,483,256 8,638,194 61%
Other Personnel Costs 390 - - - - - - - -
Total Personnel 48,521,962 47,200,949 55,325,440 55,343,522 21,238,158 560 21,238,718 34,104,804 62%
Supplies 1,200,753 1,609,558 2,427,154 2,561,497 687,672 209,897 897,569 1,663,928 65%
Services & Charges
Professional Services 944,025 1,380,819 1,856,319 2,332,878 609,050 558,400 1,167,451 1,165,427 50%
Printing & Advertising 116,792 134,261 234,467 246,138 41,218 21,927 63,144 182,994 74%
Utilities 661,703 689,427 710,924 710,924 252,752 53,922 306,673 404,251 57%
Education & Training 133,978 91,606 273,980 275,780 15,551 2,202 17,753 258,027 94%
Travel 70,823 87,683 103,935 108,138 13,916 918 14,834 93,304 86%
Repairs & Maintenance 1,370,951 2,110,509 2,328,372 2,442,653 903,584 119,567 1,023,151 1,419,502 58%
Interfund Allocations 5,746,373 7,614,119 6,910,980 6,910,980 2,879,561 - 2,879,561 4,031,419 58%
Debt Service Principal 172,668 151,720 175,349 175,349 74,682 2,286 76,968 98,381 56%
Debt Service Interest & Fees 11,824 6,245 7,797 7,797 2,253 19 2,272 5,525 71%
Grants & Subsidies 58,916 46,026 450,000 449,248 45,420 - 45,420 403,828 90%
Other Services & Charges 420,434 394,145 574,025 596,557 225,210 87,066 312,276 284,281 48%
Interfund Transfers Out 500 634,475 - 675,579 675,579 - 675,579 - 0%
Total Services & Charges 9,708,986 13,341,034 13,626,148 14,932,021 5,738,776 846,306 6,585,082 8,346,939 56%
Capital 15,000 125,115 15,300 65,300 - - - 65,300 100%
Total Expenditures 59,446,701 62,276,656 71,394,042 72,902,340 27,664,605 1,056,763 28,721,369 44,180,971 61%
Net Surplus / (Deficit) 2,702,993 5,515,403 - (1,378,128) (16,817,278) (17,874,041)
Beginning Cash Balance 36,417,969 38,854,906 44,871,229
Cash Adjustments (266,055) 500,919 -
Ending Cash Balance 38,854,906 44,871,229 43,493,101 28,565,270
Cash Reserves Target 20,806,345 21,796,830 25,515,819
Fund Purpose:
The General Fund is the primary operating fund for City operations including general government, public safety, certain culture & recreation expenses, and certain debt service
obligations. The main source of revenue is property taxes. Secondary sources of revenue include auto and commerical vehicle excise tax, business licensing revenue, EMS billing
revenue, and payment in lieu of taxes (PILOT) from the Water and Wastewater Utility.
Cash Reserves Target
35% of Annual expenditures
37
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Department Name Mayor's Office Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 489,548 537,624 572,098 572,098 250,185 - 250,185 321,913 56%
Fringe Benefits 202,305 181,423 215,808 215,808 79,698 - 79,698 136,110 63%
Total Personnel 691,853 719,047 787,906 787,906 329,882 - 329,882 458,023 58%
Supplies 830 750 700 700 351 - 351 349 50%
Services & Charges
Professional Services - - 7,000 187,070 114,008 66,062 180,070 7,000 4%
Printing & Advertising 22,895 18,742 40,928 40,928 19,886 400 20,286 20,642 50%
Education & Training 4,225 105 1,800 1,800 - - - 1,800 100%
Travel 3,691 5,059 5,000 5,000 - - - 5,000 100%
Repairs & Maintenance 567 250 100 100 - - - 100 100%
Interfund Allocations 142,046 120,197 93,425 93,425 38,930 - 38,930 54,495 58%
Debt Service Principal 3,608 - - - - - - - -
Debt Service Interest & Fees 536 - - - - - - - -
Other Services & Charges 796 186 600 600 10 - 10 590 98%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 178,364 144,539 148,853 328,923 172,833 66,462 239,296 89,627 27%
Capital - - - - - - - - -
Total Expenditures 871,046 864,336 937,459 1,117,529 503,067 66,462 569,530 547,999 49%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer
of the city.
This department is funded by property tax revenue collected in the General Fund.
In 2020, a new mayor will be sworn in. The budget for education & training and promotions is significantly higher in order to provide resources for the new administration to
implement its priorities. From 2019 to 2020, the salary cap for Chief of Staff to the Mayor will increase by 24.9%, from $78,858 to $98,500. City-wide, all salary caps will increase by 2%
from 2019 to 2020. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is
increased back to the regular rates.
38
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Division Name Community Initiatives Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - - 148,500 148,500 41,416 - 41,416 107,084 72%
Fringe Benefits - - 51,988 51,988 16,405 - 16,405 35,583 68%
Total Personnel - - 200,488 200,488 57,821 - 57,821 142,667 71%
Supplies - - - - - - - - -
Services & Charges
Professional Services - - 153,000 153,000 - 69,808 69,808 83,193 54%
Printing & Advertising - - - - - - - - -
Education & Training - - - - - - - - -
Travel - - - - - - - - -
Repairs & Maintenance - - - - - - - - -
Interfund Allocations - - - - - - - - -
Grant & Subsidies - - 350,000 350,000 - - - 350,000 100%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - 503,000 503,000 - 69,808 69,808 433,193 86%
Capital - - - - - - - - -
Total Expenditures - - 703,488 703,488 57,821 69,808 127,629 575,860 82%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This is a new division, under the Mayor's Office, to centralize the Administration's efforts to respond to the most pressing issues facing the community. In 2020, this division will focus
on administering grants for violence-reduction activities as well as other areas of public safety and wellness.
This division is funded by property tax revenue collected in the General Fund.
2 New Positions
- GVI Program Manager $50,000
- Director of Community Initiatives $98,500
This division also has $350,000 in grants for violence reduction initiatives in the community, and $135,000 set aside for the S.A.V.E. Program through Goodwill.
39
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Department Name City Clerk Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 252,036 258,911 291,397 291,397 112,654 - 112,654 178,743 61%
Fringe Benefits 101,244 85,361 118,181 118,181 39,565 - 39,565 78,616 67%
Total Personnel 353,280 344,272 409,578 409,578 152,219 - 152,219 257,359 63%
Supplies 4,398 11,385 6,800 6,800 1,941 - 1,941 4,859 71%
Services & Charges
Professional Services 26,812 20,177 43,000 43,610 13,292 1,988 15,280 28,330 65%
Printing & Advertising 28,674 33,443 28,040 29,745 2,494 - 2,494 27,251 92%
Education & Training 3,233 2,880 3,060 3,060 - - - 3,060 100%
Travel 1,693 481 7,089 7,089 342 - 342 6,747 95%
Repairs & Maintenance 5,344 6,491 5,000 17,500 - - - 17,500 100%
Interfund Allocations 90,906 76,327 48,956 48,956 20,396 - 20,396 28,560 58%
Other Services & Charges 2,949 2,849 5,152 5,152 658 - 658 4,494 87%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 159,612 142,649 140,297 155,112 37,182 1,988 39,170 115,942 75%
Capital - - - - - - - - -
Total Expenditures 517,289 498,306 556,675 571,490 191,342 1,988 193,330 378,160 66%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common
ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
This department is funded by property tax revenue collected in the General Fund.
Goals:
• New parking enforcement equipment and software
• Interdepartmental/public electronic filings and document management with legal electronic signatures and an online payment option
• Expand Amnesty Day to cover ordinance violation citations/ continue to increase collections revenue (third year of BMV access)
• Continual development of the Clerk's office SOPs and cross-training employees; education on media, retention, open-door laws, and incorporate active shooter protocols
• Continue inclusive transparency efforts to increase community awareness and engagement through ensuring ADA compliance of all offsite Council meetings, providing government
tours, and in continuing to build upon a comprehensive internship program
40
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Department Name Common Council Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 194,749 195,562 225,764 225,764 83,005 - 83,005 142,759 63%
Fringe Benefits 119,188 100,195 143,857 143,857 33,929 - 33,929 109,928 76%
Total Personnel 313,937 295,757 369,621 369,621 116,933 - 116,933 252,687 68%
Supplies 10,068 2,784 9,500 9,590 816 - 816 8,774 91%
Services & Charges
Professional Services 139,506 162,889 217,308 225,028 31,553 128,506 160,059 64,969 29%
Printing & Advertising 11,012 12,558 14,076 14,076 2,116 - 2,116 11,960 85%
Education & Training 790 496 12,226 12,226 75 - 75 12,151 99%
Travel 242 1,378 10,000 10,000 1,479 - 1,479 8,521 85%
Repairs & Maintenance 20,461 - 4,845 30,345 70 21,500 21,570 8,775 29%
Interfund Allocations 62,134 56,532 42,336 42,336 17,640 - 17,640 24,696 58%
Other Services & Charges 13,188 3,764 16,500 16,833 1,774 195 1,969 14,864 88%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 247,332 237,616 317,291 350,844 54,706 150,202 204,908 145,936 42%
Capital - - - - - - - - -
Total Expenditures 571,337 536,158 696,412 730,055 172,456 150,202 322,658 407,397 56%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents and that the betterment of South Bend is always
our highest priority.
This department is funded by property tax revenue collected in the General Fund.
The 2020 budget will be slightly higher than usual in order to provide resources for supplies and training for the 5 new council members.
Goals:
• Implement training & committee assignments for new council members
• Partner with the Administration on Police and Teamsters Collective bargaining negotiations
• Vote of confidence on continuing the Tapes Legal Action
• Continue Neighborhood meetings, walks and tours
• Fill every board, commission, and citizen appointee/training
• Improve technology to better serve the citizens
• Legislation to support electronic signatures and filings
41
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Division Name Controller's Office Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 1,499,948 1,619,488 1,349,985 1,349,985 568,232 - 568,232 781,753 58%
Fringe Benefits 565,152 502,640 496,175 496,175 200,601 - 200,601 295,574 60%
Other Personnel Costs 390 - - - - - - - -
Total Personnel 2,065,491 2,122,128 1,846,160 1,846,160 768,833 - 768,833 1,077,327 58%
Supplies 13,679 14,283 16,420 23,818 9,320 3,284 12,604 11,214 47%
Services & Charges
Professional Services 61,497 51,168 69,000 77,000 13,238 42,800 56,038 20,963 27%
Printing & Advertising 976 327 1,999 1,999 791 - 791 1,208 60%
Education & Training 8,823 7,175 5,760 5,760 745 - 745 5,015 87%
Travel 8,103 12,343 6,000 7,460 2,045 - 2,045 5,415 73%
Repairs & Maintenance 3,350 784 1,100 1,100 - - - 1,100 100%
Interfund Allocations 196,753 228,287 303,227 303,227 126,344 - 126,344 176,883 58%
Debt Service Principal 7,526 - - - - - - - -
Debt Service Interest & Fees 1,693 - - - - - - - -
Grants & Subsidies - - - - - - - - -
Other Services & Charges 26,294 33,225 11,585 11,585 7,368 - 7,368 4,217 36%
Interfund Transfers Out 500 - - - - - - - -
Total Services & Charges 315,515 333,308 398,671 408,131 150,530 42,800 193,330 214,801 53%
Capital - - - - - - - - -
Total Expenditures 2,394,684 2,469,719 2,261,251 2,278,109 928,684 46,084 974,767 1,303,342 57%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services and risk
management. This budget accounts for the expenditures of the Controller's Office.
This department is funded by property tax revenue collected in the General Fund.
In 2020, Human Resources (6 positions) and the Office of Diversity & Inclusion (2 positions) will be separated into their own divisions budgeted in the General Fund (#101).
Personnel, supplies, and services associated with those divisions will be budgeted in those divisions going forward. Three (3) positions will be transferred from the Central Services
division (budgeted in Fund #222) into this budget: Director of Purchasing, Senior Purchasing Agent, and Inventory Control Technician. The salary cap for the Payroll Supervisor
position will be increased by 10% to reflect increased responsibilities. City-wide, all salary caps will increase by 2% from 2019 to 2020.
42
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Division Name Human Resources Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - - 373,580 373,580 158,910 - 158,910 214,670 57%
Fringe Benefits - - 144,079 144,079 59,795 - 59,795 84,284 58%
Total Personnel - - 517,659 517,659 218,706 - 218,706 298,954 58%
Supplies - - 750 750 - - - 750 100%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising - - 7,060 7,060 999 - 999 6,061 86%
Education & Training - - 3,200 3,200 - - - 3,200 100%
Travel - - 3,000 3,000 - - - 3,000 100%
Repairs & Maintenance - - - - - - - - -
Interfund Allocations - - 79,317 79,317 33,047 - 33,047 46,270 58%
Other Services & Charges - - 6,300 6,300 976 749 1,725 4,575 73%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - 98,877 98,877 35,023 749 35,771 63,106 64%
Capital - - - - - - - - -
Total Expenditures - - 617,286 617,286 253,729 749 254,477 362,810 59%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Human Resources is a division of the Department of Administration & Finance. It oversees the interviewing and hiring of City employees, manages employee benefits and training,
and ensures the City adheres to employment laws, making the City a great place to work. Human Resources continues to develop/implement innovative programs to build a positive
workplace culture, such as expanding the utilization of volunteer time-off and increasing training opportunities for employees.
This division is funded by property tax revenue collected in the General Fund.
In 2020, Human Resources will be separated into its own division budget. Personnel (6 positions), supplies, and services associated with Human Resources will be transferred out of
the Department of Administration & Finance's budget and budgeted in this division going forward. The salary cap for the Senior HR Generalist (Public Safety Focus) will be increased
by 6% to reflect increased responsibilities. City-wide, all salary caps will increase by 2% from 2019 to 2020.
43
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Division Name Diversity & Inclusion Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - - 209,582 219,582 48,616 - 48,616 170,966 78%
Fringe Benefits - - 71,867 73,752 13,342 - 13,342 60,410 82%
Total Personnel - - 281,449 293,334 61,959 - 61,959 231,376 79%
Supplies - - 1,500 1,500 - - - 1,500 100%
Services & Charges
Professional Services - - 80,000 80,000 - - - 80,000 100%
Printing & Advertising - - 1,500 1,500 - - - 1,500 100%
Education & Training - - 100,000 100,000 1,000 - 1,000 99,000 99%
Travel - - 5,000 5,000 - - - 5,000 100%
Repairs & Maintenance - - - - 50 - 50 (50) -
Interfund Allocations - - 18,942 18,942 7,889 - 7,889 11,053 58%
Grants & Subsidies - - - - - - - - -
Other Services & Charges - - 8,500 8,500 - - - 8,500 100%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - 213,942 213,942 8,939 - 8,939 205,003 96%
Capital - - - - - - - - -
Total Expenditures - - 496,891 508,776 70,898 - 70,898 437,879 86%
Revenue
Charges for Services - - 35,000 35,000 - - 35,000 100%
Donations - - - 50,000 50,000 50,000 - 0%
Total Revenue - - 35,000 85,000 50,000 50,000 35,000 41%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Office of Diversity, Equity, Inclusion provides educational opportunities for internal and external stakeholders, direction for equitable policy, process and procedure development
for City services, funding disbursement, and underrepresented population entrepreneurship that empowers every employee and resident to thrive.
In 2020, the Office of Diversity & Inclusion will add one position: Contract Compliance Administrator. This position will be responsible for making sure city vendors and contractors
are in compliance with City of South Bend inclusive procurement policy, State and Federal laws. The position will also be responsible for tracking all race and gender neutral initiatives,
and other approved programs that help create a more equitable and inclusive procurement outcomes for the City of South Bend. In 2020, the salary cap for the Manager of Inclusion
Projects will increase by 14%. City-wide, all salary caps will increase by 2% from 2019 to 2020.
The travel budget is for staff to attend various conferences. Possible conferences include: American Contract Compliance Association (ACCA), Just Economy, Government Alliance
on Race and Equity (GARE), Mid-States Minority Supplier Development Council (MSDC), Living Cities.
Other services & charges covers memberships to the following organizations: ACCA, GARE, Women's Business Enterprise National Council (WBENC), MidStates MSCS
$50,000 - Living Cities Inclusive Procurement grant $50,000. Workshop and training fees ($3,000 full day training workshops), non-compliance fees (variable scale), white papers ($50-
$175)
44
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Division Name Human Rights Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 176,018 116,754 163,686 163,686 57,740 - 57,740 105,946 65%
Fringe Benefits 65,074 30,779 64,207 64,207 21,201 - 21,201 43,006 67%
Total Personnel 241,092 147,533 227,893 227,893 78,941 - 78,941 148,952 65%
Supplies 898 1,022 1,000 1,000 643 - 643 357 36%
Services & Charges
Professional Services - 2,902 600 600 444 - 444 156 26%
Printing & Advertising - - 1,571 1,571 347 - 347 1,224 78%
Education & Training 1,461 2,320 2,500 2,500 - - - 2,500 100%
Travel - - - - - - - - -
Repairs & Maintenance 10,046 9,275 9,200 9,354 2,531 5,800 8,330 1,024 11%
Interfund Allocations 68,231 49,491 27,145 27,145 11,311 - 11,311 15,834 58%
Debt Service Principal - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - -
Grants & Subsidies - - - - - - - - -
Other Services & Charges 46,083 44,701 45,839 45,739 13,141 24,418 37,559 8,180 18%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 125,821 108,689 86,855 86,909 27,774 30,217 57,991 28,918 33%
Capital - - - - - - - - -
Total Expenditures 367,811 257,243 315,748 315,802 107,357 30,217 137,575 178,227 56%
Revenue
Other Income 21,734 39,613 30,000 30,000 30,000 30,000 - 0%
Total Revenue 21,734 39,613 30,000 30,000 30,000 30,000 - 0%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual
orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing,
public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The
Human Rights Commission provides keys to unlock the doors of discrimination.
In 2018, the South Bend Human Rights Commission expanded from City of South Bend to St. Joseph County. The South Bend Human Rights Commission is one of only two in the
state of Indiana eligible to investigate ICRC and EEOC cases. In 2018, the South Bend Human Rights Commission handled 5,043 inquiries within city limits. The continued
partnership with St. Joseph County, to investigate discrimination complaints, has resulted in an increase in caseload. In 2019, a part-time Administrative Assistant was added to help
with intake due to the increased caseload. The increase in health insurance from 2019 to 2020 is due to a one-time break in the health insurance cost per employee in 2019. In 2020,
health insurance cost per employee is increased back to the regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020.
This division is funded by property tax revenue collected in the General Fund and ocassionally receives grants. HUD and EEOC grants are received in the Human Rights Federal
Grant Fund (#258).
45
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Department Name Legal Department Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 708,726 798,210 970,872 970,872 351,104 - 351,104 619,768 64%
Fringe Benefits 272,218 251,604 328,080 328,080 118,668 - 118,668 209,412 64%
Total Personnel 980,943 1,049,814 1,298,952 1,298,952 469,772 - 469,772 829,180 64%
Supplies 2,962 1,771 3,550 3,747 261 3,128 3,389 358 10%
Services & Charges
Professional Services 420 475 2,550 2,550 1,440 - 1,440 1,110 44%
Printing & Advertising - - 706 706 106 - 106 600 85%
Education & Training 6,917 10,998 12,000 12,000 - - - 12,000 100%
Travel 1,315 2,804 5,000 5,000 - - - 5,000 100%
Repairs & Maintenance - - - - - - - - -
Interfund Allocations 78,152 96,719 62,820 62,820 26,175 - 26,175 36,645 58%
Other Services & Charges 17,336 14,804 20,105 20,105 5,674 9,430 15,104 5,001 25%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 104,140 125,800 103,181 103,181 33,395 9,430 42,825 60,356 58%
Capital - - - - - - - - -
Total Expenditures 1,088,046 1,177,385 1,405,683 1,405,880 503,428 12,558 515,986 889,894 63%
Revenue
Other Income 62,452 66,869 79,991 79,991 44,642 44,642 35,349 44%
Interfund Allocation Reimb - 54,689 56,529 56,529 23,552 23,552 32,977 58%
Total Revenue 62,452 121,558 136,520 136,520 68,194 68,194 68,326 50%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff,
efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
This department is funded by property tax revenue collected in the General Fund. This department also collects a reimbursement for legal services to other city departments. The
Interfund Allocation Reimbursement is a transfer from the Liability Insurance Fund (#226) to reimburse the Legal Dept for 50% of personnel costs for Assistant City Attorney.
In 2020, an additional Assistant City Attorney will be added to assist with:
• Board of Public Safety: Address trainings, policies, and procedures
• Office of Diversity and Inclusion: Support Diversity Initiatives, including implementation of Disparity Study results
• Area Plan Commission: Review and support of policies and procedures affecting zoning and land in South Bend
City-wide, all salary caps will increase by 2% from 2019 to 2020. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In
2020, health insurance cost per employee is increased back to the regular rates. The increase in subscriptions is due to an annual increase incorporated into some of the standing
contracts, for which low market rates were negotiated and are considered very cost-effective. There are no other major changes in the department's budget.
46
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Division Name Engineering Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 651,541 1,630,795 1,841,018 1,841,018 635,009 - 635,009 1,206,009 66%
Fringe Benefits 247,411 515,864 617,268 617,268 226,217 - 226,217 391,051 63%
Total Personnel 898,952 2,146,659 2,458,286 2,458,286 861,226 - 861,226 1,597,060 65%
Supplies 13,530 12,665 22,700 23,723 2,815 913 3,728 19,995 84%
Services & Charges
Professional Services 118,203 139,573 160,000 394,791 71,839 205,166 277,005 117,786 30%
Printing & Advertising 2,265 3,520 8,535 8,774 817 425 1,242 7,532 86%
Education & Training 24,323 7,953 21,000 21,000 1,145 - 1,145 19,855 95%
Travel 11,736 9,682 15,250 15,250 2,901 - 2,901 12,349 81%
Repairs & Maintenance 19,988 4,840 26,500 33,000 3,413 - 3,413 29,587 90%
Interfund Allocations 344,631 365,366 418,440 418,440 174,350 - 174,350 244,090 58%
Debt Service Principal 20,099 14,637 10,755 10,755 5,357 2,286 7,643 3,112 29%
Debt Service Interest & Fees 1,190 407 194 194 118 19 137 57 29%
Other Services & Charges 17,788 18,918 21,300 21,300 6,263 2,995 9,258 12,042 57%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 560,223 564,896 681,974 923,504 266,202 210,892 477,094 446,410 48%
Capital - - - - - - - - -
Total Expenditures 1,472,705 2,724,221 3,162,960 3,405,513 1,130,243 211,804 1,342,047 2,063,465 61%
Revenue
Licenses & Permits 146,082 160,730 127,000 127,000 61,062 61,062 65,938 52%
Other Income 126,428 147,038 229,597 229,597 247,242 247,242 (17,645) -8%
Interfund Allocation Reimb - 1,400,059 1,436,881 1,436,881 598,694 598,694 838,187 58%
Total Revenue 272,510 1,707,827 1,793,478 1,793,478 906,998 906,998 886,480 49%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Engineering manages the development and expansion of the City’s infrastructure. It oversees Public Works projects from setting the standards to issuing the permits, administering the
contracts, and inspecting construction. Engineering is a division of the Department of Public Works.
This division is funded by property tax revenue collected in the General Fund, permits issued, and charges for engineering services. Engineering has an Engineering Service Agreement
(ESA) agreement with the Department of Community Investment (DCI). Prior to 2019, some Engineering staff were paid directly out of other departments' budgets. In 2019, all
Engineering staff were consolidated into one budget. The cost of those engineers (wages & benefits) is allocated back to the departments they serve. This is recognized as interfund
allocation reimbursement revenue.
The 2020 expenditures for Engineering have decreased by $57,161 compared to the 2019 amended budget, but increased by $154,327 as compared to the 2019 original budget. The
increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the regular
rates. City-wide, all salary caps will increase by 2% from 2019 to 2020. Additionally, Interfund Allocations have increased by $54,709 and Supplies decreased.
47
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Division Name Office of Sustainability Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 81,071 110,252 110,252 35,362 - 35,362 74,890 68%
Fringe Benefits - 26,572 30,801 30,801 12,369 - 12,369 18,432 60%
Total Personnel - 107,643 141,053 141,053 47,732 - 47,732 93,322 66%
Supplies - 3,934 23,800 41,070 23,361 270 23,631 17,440 42%
Services & Charges
Professional Services - 37,201 190,000 209,250 39,277 19,665 58,942 150,309 72%
Printing & Advertising - - 674 674 - - - 674 100%
Education & Training - 18 2,800 2,800 86 - 86 2,714 97%
Travel - 201 3,800 3,800 - - - 3,800 100%
Repairs & Maintenance - - - - - - - - -
Interfund Allocations - 19,234 9,740 9,740 4,063 - 4,063 5,677 58%
Grants & Subsidies - - - - - - - - -
Other Services & Charges - 3,487 5,700 20,649 5,098 - 5,098 15,551 75%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 60,142 212,714 246,913 48,524 19,665 68,189 178,725 72%
Capital - - - 50,000 - - - 50,000 100%
Total Expenditures - 171,719 377,567 479,036 119,616 19,935 139,551 339,487 71%
Revenue
Other Income 69,005 - - - 9,299 9,299 (9,299) -
Total Revenue 69,005 - - - 9,299 9,299 (9,299) -
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The Office of
Sustainability is a division of the Department of Public Works.
Goals:
- Create a culture of sustainability as “business as usual” across all municipal operations
- Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents
- Prepare for impacts of climate change in the community
- Reduce the community’s greenhouse gas emissions
This division is funded by property tax revenue collected in the General Fund. The Office of Sustainability also receives revenue from grants and energy rebates.
The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the
regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020.
A significant increase in professional services is for the implementation of the climate action plan and to increase the ability to pursue grants and partnerships.
Rate case participation, previously funded by utilities enterprise accounts, will now be housed in Sustainability's budget.
The Office of Sustainability will continue to fund the installation of electric vehicle chargers, two in 2020 and one each year after that.
Note: Prior to 2019, this division was accounted for in the Central Services Fund (#222).
48
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Division Name AmeriCorps Grant Program Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 13,424 244,129 262,722 262,722 102,732 - 102,732 159,990 61%
Fringe Benefits 3,252 40,651 57,060 57,060 16,220 - 16,220 40,840 72%
Total Personnel 16,677 284,780 319,782 319,782 118,952 - 118,952 200,830 63%
Supplies 53 43,669 48,850 53,068 4,408 3,915 8,322 44,746 84%
Services & Charges
Professional Services - 12,054 44,051 52,653 15,514 4,381 19,895 32,758 62%
Printing & Advertising - 594 1,200 1,200 107 - 107 1,093 91%
Education & Training - 4,769 7,624 9,424 676 1,800 2,476 6,948 74%
Travel - 10,609 10,006 10,006 660 - 660 9,346 93%
Repairs & Maintenance - - - - - - - - -
Grants & Subsidies - - - - - - - - -
Other Services & Charges 638 1,125 6,820 7,320 956 500 1,456 5,864 80%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 638 29,151 69,701 80,603 17,913 6,681 24,595 56,009 69%
Capital - - - - - - - - -
Total Expenditures 17,368 357,600 438,333 453,453 141,273 10,596 151,869 301,585 67%
Revenue
Intergov./ Grants - 117,240 177,238 177,238 89,282 89,282 87,956 50%
Interfund Transfers In - 135,000 70,000 105,000 105,000 105,000 - 0%
Total Revenue - 252,240 247,238 282,238 194,282 194,282 87,956 31%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps
members. This is a division of the Department of Public Works and works directly with the Office of Sustainability.
Goals:
- Empower homeowners to understand bills and manage energy and water use.
- Assess homes for energy or water savings and safety or health hazards.
- Install basic efficiency and weatherization measures.
- Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues.
- Hold public workshops and education events.
This division is funded by property tax revenue collected in the General Fund, the AmeriCorps grant, and transfers in from City departments that benefit from the AmeriCorps
program.
The AmeriCorps grant amount requested will increase annually due to increases in allowable costs. In addition, this program is expected to slowly grow to house more AmeriCorps
members and serve additional households - increasing the per-member and per-household costs but not impacting overhead or staffing costs. Grant reimbursements are expected to
grow at the same rate as expenditures. AmeriCorps members are not employees of the City. Program start-up costs will continue into the first part of 2020 but from 2021 and on, office
supply and small tool expenditures will level out. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health
insurance cost per employee is increased back to the regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020.
49
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Division Name Streets & Sewers Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Interfund Transfers Out - - - 500,000 500,000 - 500,000 - 0%
Total Expenditures - - - 500,000 500,000 - 500,000 - 0%
Explanation of Expenditures
In the first quarter of 2020, the Common Council approved an additional appropriation to transfer $500,000 to the Motor Vehicle Highway Fund (#202) to help fund street paving.
50
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Department Name Police Department Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 17,703,733 17,218,225 17,208,074 17,206,799 6,427,980 - 6,427,980 10,778,819 63%
Fringe Benefits 6,365,856 5,275,228 5,737,594 5,738,869 2,227,281 - 2,227,281 3,511,588 61%
Total Personnel 24,069,590 22,493,452 22,945,668 22,945,668 8,655,260 - 8,655,260 14,290,407 62%
Supplies 715,253 905,823 1,274,943 1,325,893 284,780 120,223 405,003 920,890 69%
Services & Charges
Professional Services 434,585 657,704 575,000 578,586 279,197 2,775 281,972 296,614 51%
Printing & Advertising - - 24,721 24,721 84 - 84 24,637 100%
Utilities 183,917 185,066 174,408 174,408 51,630 8,685 60,315 114,093 65%
Education & Training 4,785 350 - - - - - - -
Travel 1,433 1,339 250 250 - - - 250 100%
Repairs & Maintenance 327,995 906,259 1,042,027 1,063,738 405,230 13,108 418,337 645,401 61%
Interfund Allocations 3,055,248 4,333,272 3,651,431 3,651,431 1,521,429 - 1,521,429 2,130,002 58%
Debt Service Principal 141,435 137,083 139,178 139,178 69,325 - 69,325 69,853 50%
Debt Service Interest & Fees 8,406 5,837 3,742 3,742 2,135 - 2,135 1,607 43%
Grants & Subsidies 15,916 3,026 57,000 56,248 2,420 - 2,420 53,828 96%
Other Services & Charges 270,597 252,846 336,908 338,758 136,815 23,215 160,030 178,728 53%
Interfund Transfers Out - 26,423 - - - - - - -
Total Services & Charges 4,444,316 6,509,206 6,004,665 6,031,060 2,468,264 47,782 2,516,046 3,515,013 58%
Capital - 102,885 - - - - - - -
Total Expenditures 29,229,159 30,011,366 30,225,276 30,302,621 11,408,304 168,005 11,576,309 18,726,310 62%
Revenue
Other Income 292,508 613,356 453,450 453,450 315,874 315,874 137,576 30%
Donations - - 7,500 7,500 - - 7,500 100%
Total Revenue 292,508 613,356 460,950 460,950 315,874 315,874 145,076 31%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems
among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall
quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build
and sustain community-police relationships to advance a culture of trust and inclusion.
VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone.
This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events and other units.
Charges for Services includes $320,000 for the School Resource Officer (SRO) program, $60,000 from the ATF, $7,000 from the DEA, and $7,500 for firearms training of the
University of Notre Dame police officers.
2020 Changes to Budgeted Personnel
+3 Sworn Officers – two in the General Fund (#101) and one in the Public Safety LOIT Fund (#249)
–2 Records Clerk Positions – eliminate third shift of Records Division and close overnight, dedicated phone with direct line to 911 center will be available for emergencies
Transfer 7 Positions from Police Dept to new Crime Lab Division in the General Fund (#101) – separating the budget from the rest of the department, plan to start offering services
to other governmental agencies for a fee
Supplies
• Taser purchases - $110,000 per year until 2023
Services & Charges
• ShotSpotter - Contract increased by $200,000 from 2019 to 2020. ShotSpotter is an advanced system of sensors, algorithms and artificial intelligence to detect, locate and alert police
to gunfire.
• Debt Service - Several police car leases funded by the General Fund will be fully paid off in 2021.
• Grants & Subsidies - increase for the expansion of the Police Athletic League (PAL) Program.
51
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Division Name Police Crime Lab Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - - 424,616 424,616 165,095 - 165,095 259,521 61%
Fringe Benefits - - 160,375 160,375 59,489 - 59,489 100,886 63%
Total Personnel - - 584,991 584,991 224,583 - 224,583 360,407 62%
Supplies - - 17,000 17,000 4,401 2,857 7,258 9,742 57%
Services & Charges
Professional Services - - - - 8 - 8 (8) -
Printing & Advertising - - - - - - - - -
Education & Training - - - - - - - - -
Travel - - - - - - - - -
Repairs & Maintenance - - - - - - - - -
Interfund Allocations - - - - - - - - -
Debt Service Principal - - 25,416 25,416 - - - 25,416 100%
Debt Service Interest & Fees - - 3,861 3,861 - - - 3,861 100%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - 29,277 29,277 8 - 8 29,269 100%
Capital - - - - - - - - -
Total Expenditures - - 631,268 631,268 228,992 2,857 231,850 399,418 63%
Revenue
Charges for Services - - - - 925 925 (925) -
Total Revenue - - - - 925 925 (925) -
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division was created to track expenditures related to South Bend Police Department Crime Lab.ommunity programs for significant repair or health/safety issues.
Crime Lab services offered include: serial number restoration, tool matching, fracture matching, tires and footwear, video analysis, trace evidence examination, distance proximity
determination, expert testimony, facial recognition.
The Crime Lab plans to offer services to other agencies for a charge. Currently, the Lab provides these services free of charge. Revenue estimates will be set after the demand for
services and billable charges are determined.
Personnel & Supplies
In 2020, seven (7) existing positions will be transferred from the Police Dept to this new division along with the lab's budget for operating supplies. Separating the Crime Lab's budget
from the rest of the Police Department will allow the Department to better track expenditures directly related to the Crime Lab.
Lab Information Management System (LIMS)
In order to manage the workflow and be able to bill other agencies, the City needs to purchase a Lab Information Management System (LIMS) software solution. LIMS tracks the chain
of custody of evidence, test results, and other lab information. The 2020 budget includes an estimate for debt service payments for a capital lease to purchase a LIMS. However, after
the passage of the budget, the City was informed that it was awarded a grant to purchase a LIMS and a new lab microscope. The new microscope will be for firearm and tool mark
examination, replacing a 13+ year-old microscope. The budget for debt service payments will not be needed.
52
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Department Name Fire Department Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 13,090,460 12,884,584 16,336,954 16,336,954 6,467,992 - 6,467,992 9,868,962 60%
Fringe Benefits 5,044,259 3,938,049 5,551,703 5,557,340 2,234,841 - 2,234,841 3,322,499 60%
Total Personnel 18,134,719 16,822,632 21,888,657 21,894,294 8,702,833 - 8,702,833 13,191,461 60%
Supplies 405,751 585,336 570,437 611,000 223,402 62,752 286,154 324,846 53%
Services & Charges
Professional Services 163,002 294,517 224,000 229,940 26,693 9,808 36,501 193,439 84%
Printing & Advertising 132 - 22,214 22,214 926 50 976 21,238 96%
Utilities 275,135 287,600 284,666 284,666 116,711 20,148 136,858 147,808 52%
Education & Training 76,396 51,604 93,000 93,000 8,994 402 9,396 83,604 90%
Travel 38,825 38,139 20,500 20,500 5,021 918 5,939 14,561 71%
Repairs & Maintenance 911,197 1,042,780 807,000 845,171 459,967 36,849 496,816 348,355 41%
Interfund Allocations 1,498,978 1,979,778 1,890,530 1,890,530 787,715 - 787,715 1,102,815 58%
Other Services & Charges 12,470 5,702 38,500 38,500 14,567 9,994 24,562 13,938 36%
Interfund Transfers Out - 608,052 - - - - - - -
Total Services & Charges 2,976,134 4,308,172 3,380,410 3,424,521 1,420,595 78,168 1,498,763 1,925,758 56%
Capital - - - - - - - - -
Total Expenditures 21,516,603 21,716,141 25,839,504 25,929,815 10,346,830 140,921 10,487,750 15,442,065 60%
Revenue
Intergov./ Grants - 302,484 67,486 67,486 - - 67,486 100%
Licenses & Permits - - 24,000 24,000 6,804 6,804 17,196 72%
Charges for Services - 409 4,500 4,500 65 65 4,435 99%
Donations - 345 - - - - - -
Other Income 7,213 11,447 2,000 2,000 1,623 1,623 377 19%
Interfund Transfers In - - 1,771,992 1,771,992 - - 1,771,992 100%
Total Revenue 7,213 314,685 1,869,978 1,869,978 8,492 8,492 1,861,486 100%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic
outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex
rescue situations in order to safeguard the life and property of our citizens. This requires planning and development of response capabilities to ensure that future needs and the
efficiency of operations are addressed. Public education and prevention services are provided to ensure citizen safety before an incident occurs. This is the safest and most cost-effective
method for providing public safety. The South Bend Fire Department endeavors to give the best emergency medical care available backed by evidence-based medical practices which
give citizens the best chance for positive outcomes and continued quality of life. Providing the members of the South Bend Fire Department with the latest and best available
equipment and training to perform their duties gives them the tools to effect the best possible outcomes when emergencies occur. The South Bend Fire Department is dedicated to
providing expert-level service with an all-hazards approach to public safety.
This department is funded by property tax revenue collected in the General Fund. This department also collects fire building plan review fees.
2020 is the third year of a 4-year collective bargaining agreement - the negotiated 2% increase in wages from 2019 to 2020 is reflected. The South Bend Fire Department conducts
recruit academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, the department budgets 6 civilian
recruit positions for 21 weeks.
- Memorial Hospital is no longer contracting with the Fire Department to provide neonatal transportation. The changes in revenue and expenditures are reflected in the budget. The
program was supported by approximately 3 positions. The Fire Department proposes to eliminate two of those positions through attrition and transfer one to expand the Community
Paramedic Program.
- The Community Paramedic Program was established to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the
emergency room. This program proved to be very successful and an additional position will be added in 2020 to expand the program and work with even more citizens to prevent
unnecessary calls and trips to the emergency room.
- In 2020, the Fire Department is moving all firefighters (47) assigned to Emergency Medical Services to the General Fund. This includes wages & benefits, supplies, and services
previously accounted for in the EMS Operating Fund (#288). Keeping firefighter EMS personnel in a separate budget is impractical due to frequently changing assignments. EMS
expenditures related to billing will be accounted for in separate division in the General Fund.
- Fire Department capital needs are budgeted in the Fire Department Capital Fund (#287).
53
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Division Name Fire Training Center Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - - - - - - - - -
Fringe Benefits - - - - - - - - -
Total Personnel - - - - - - - - -
Supplies - - 323,500 5,000 1,959 3,030 4,989 11 0%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising - - - - - - - - -
Utilities - - 33,000 33,000 3,334 - 3,334 29,666 90%
Education & Training - - - - - - - - -
Travel - - - - - - - - -
Repairs & Maintenance - - 110,000 110,000 2,460 8,145 10,605 99,395 90%
Interfund Allocations - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - 143,000 143,000 5,793 8,145 13,938 129,061 90%
Capital - - - - - - - - -
Total Expenditures - - 466,500 148,000 7,752 11,175 18,928 129,072 87%
Revenue
Charges for Services - - 50,000 50,000 - - 50,000 100%
Total Revenue - - 50,000 50,000 - - 50,000 100%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Training Center hosts the recruit academy, as well as other classes to the South Bend Fire Departments as well as other agencies, and is utilized for specialized training.
This department is funded by property tax revenue collected in the General Fund and by charges to outside fire departments for their use of the Luther J Taylor Sr. Fire Training
Center. Recruitment Academy and other classes are offered to other agencies for a fee.
Expenditures are directly related to running the Center and include utilities and maintenance of the facility. Supplies and services needed for classes and equipment for recruits is also
accounted for in the Fire Training Center budget.
During 2019 and 2020, capital improvements will be made to the training center through the use of bond proceeds. Capital expenditures related to the fire training center upgrade can
be seen in the Fire Station #9 Bond Capital Fund (#451).
54
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Division Name Emergency Medical Services Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - - 138,605 138,605 52,826 - 52,826 85,779 62%
Fringe Benefits - - 73,548 73,548 29,195 - 29,195 44,353 60%
Total Personnel - - 212,153 212,153 82,021 - 82,021 130,132 61%
Supplies - - 65,496 383,996 107,023 3,471 110,494 273,502 71%
Services & Charges
Professional Services - - 80,610 80,610 221 1,779 2,000 78,610 98%
Printing & Advertising - - 12,200 12,200 - 220 220 11,980 98%
Education & Training - - 4,000 4,000 2,830 - 2,830 1,170 29%
Repairs & Maintenance - - 133,600 133,600 2,640 - 2,640 130,960 98%
Interfund Allocations - - 10,159 10,159 4,230 - 4,230 5,929 58%
Other Services & Charges - - 20,000 20,000 18,708 - 18,708 1,292 6%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - 260,569 260,569 28,629 1,999 30,628 229,941 88%
Capital - - - - - - - - -
Total Expenditures - - 538,218 856,718 217,674 5,470 223,143 633,575 74%
Revenue
Charges for Services - - 3,593,000 3,593,000 1,663,139 1,663,139 1,929,861 54%
Total Revenue - - 3,593,000 3,593,000 1,663,139 1,663,139 1,929,861 54%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Emergency Medical Services is a division of the Fire Department. Revenues and expenditures related to EMS billing are tracked in this budget.
The Fire Department recovers significant portion of the cost of EMS services through insurance and patient payments.
Prior to 2020, the EMS operations were tracked in the EMS Operating Fund (#288). Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its
own fund would require interfund transfers. Starting in 2020, EMS activities will be moved to the General Fund. Moving EMS revenue and expenditures into the General Fund will
simplify accounting.
This budget covers the cost of four EMS billing personnel (wages & benefits); office supplies, postage, and collection fees for EMS billing; various EMS supplies; and preventative
maintenance and repairs to EMS equipment.
Ideally, the cost of firefighters assigned to EMS activities would be tracked here as well; but due to frequent changes in assignments, it has proven impractical. Instead, the Fire
Department will estimate EMS personnel costs by number of positions assigned, rather than specific firefighters.
55
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Division Name Morris Performing Arts Center Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 363,209 381,917 505,675 505,675 170,982 - 170,982 334,693 66%
Fringe Benefits 187,894 147,033 210,020 210,580 76,834 560 77,394 133,186 63%
Total Personnel 551,102 528,950 715,695 716,255 247,816 560 248,376 467,879 65%
Supplies 20,327 20,954 26,886 39,050 18,768 3,837 22,605 16,445 42%
Services & Charges
Professional Services - 2,160 10,200 18,190 2,328 5,663 7,990 10,200 56%
Printing & Advertising 25,151 43,730 46,694 55,113 10,852 18,532 29,384 25,729 47%
Utilities 120,748 128,031 136,268 136,268 41,595 13,000 54,595 81,673 60%
Education & Training 3,025 2,938 4,500 4,500 - - - 4,500 100%
Travel 3,786 5,648 11,000 13,743 1,469 - 1,469 12,274 89%
Repairs & Maintenance 40,721 85,650 107,000 114,691 14,383 17,436 31,819 82,872 72%
Interfund Allocations 179,604 240,405 210,875 210,875 87,857 - 87,857 123,018 58%
Other Services & Charges 9,062 10,358 19,455 19,455 8,289 5,500 13,789 5,666 29%
Interfund Transfers Out - - - 175,579 175,579 - 175,579 - 0%
Total Services & Charges 382,097 518,920 545,992 748,414 342,351 60,130 402,481 345,932 46%
Capital - 22,230 - - - - - - -
Total Expenditures 953,526 1,091,053 1,288,573 1,503,719 608,935 64,527 673,462 830,256 55%
Revenue
Charges for Services 1,131,903 1,220,096 1,139,000 1,139,000 152,899 152,899 986,101 87%
Other Income 50,540 46,536 50,000 50,000 5,471 5,471 44,529 89%
Interfund Allocation Reimb - - - 40,118 - - 40,118 100%
Total Revenue 1,182,443 1,266,632 1,189,000 1,229,118 158,370 158,370 1,070,748 87%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of
life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center is a division under the
Department of Venues, Parks & Arts.
This division is funded by charges for services including facility rental, concessions, ticket handling fees, and more. If the charges for services don't cover the annual expenditures, the
remainder is subsidized by property tax revenue. Highly popular Broadway shows, such as Wicked and Phantom of the Opera, have increased profits over the last few years. There is a
ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris/Palais Self-Promotion Fund (#274), and $1.00 deposited into
Morris PAC Capital Fund (#416).
Starting in 2020, the Parking Garage Fund (#601) will reimburse the Morris PAC for 100% of costs of wages and benefits for the Manager-Facility Operations. This is represented as
an Interfund Allocation Reimbursement.
In 2020, the position of Event Service Technician will be transferred from the Palais Royale to the Morris PAC. The General Manager-Venues position will continue to be paid out of
the Century Center Operations Fund (#670) and allocated back to the Morris at 50% (cost of wages & benefits). This expense is part of Other Interfund Allocations. City-wide, all
salary caps will increase by 2% from 2019 to 2020. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health
insurance cost per employee is increased back to the regular rates. Maintenance and utilities continue to increase.
In 2020, $175,579 was transferred to the Morris Capital Fund (#416) to help fund the Morris ceiling repair.
56
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Division Name Palais Royale Ballroom Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 121,692 88,606 79,967 79,967 25,620 - 25,620 54,347 68%
Fringe Benefits 82,636 49,675 39,482 39,482 17,048 - 17,048 22,434 57%
Total Personnel 204,328 138,282 119,449 119,449 42,668 - 42,668 76,781 64%
Supplies 13,006 5,181 13,322 13,792 3,423 2,218 5,641 8,151 59%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising 25,686 21,346 22,349 23,657 1,693 2,300 3,993 19,664 83%
Utilities 81,902 88,730 82,582 82,582 39,483 12,089 51,572 31,010 38%
Education & Training - - 510 510 - - - 510 100%
Travel - - 2,040 2,040 - - - 2,040 100%
Repairs & Maintenance 31,283 54,179 82,000 84,054 12,842 16,730 29,571 54,483 65%
Interfund Allocations 29,690 48,511 43,637 43,637 18,185 - 18,185 25,452 58%
Other Services & Charges 3,233 2,181 10,761 15,761 2,991 10,070 13,061 2,700 17%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 171,794 214,947 243,879 252,241 75,193 41,189 116,381 135,859 54%
Capital 15,000 - 15,300 15,300 - - - 15,300 100%
Total Expenditures 404,127 358,410 391,950 400,782 121,284 43,407 164,691 236,091 59%
Revenue
Charges for Services 236,085 197,585 229,572 229,572 46,728 46,728 182,844 80%
Other Income 22,540 18,694 20,000 20,000 4,966 4,966 15,034 75%
Total Revenue 258,625 216,280 249,572 249,572 51,693 51,693 197,878 79%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social
events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. The Palais Royale is a division under the
Department of Venues, Parks & Arts.
This division is funded by property tax revenue collected in the General Fund and from charges for services including concessions.
In 2020, the position of Event Service Technician will be transferred from the Palais Royale to the Morris PAC. City-wide, all salary caps will increase by 2% from 2019 to 2020. The
increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the regular
rates.
57
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Parks & Recreation Fund Number 201
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 9,591,899 10,048,047 9,340,797 9,340,797 - - 9,340,797 100%
Intergov./ Shared Revenues 842,315 890,592 845,000 845,000 - - 845,000 100%
Intergov./ Grants 746,101 3,635,801 - 973,098 648,098 648,098 325,000 33%
Charges for Services 1,715,313 2,583,508 3,036,794 3,036,794 684,773 684,773 2,352,021 77%
Interest Earnings 82,586 140,690 87,861 87,861 (2,618) (2,618) 90,479 103%
Donations 81,500 1,714,670 1,215,000 1,290,000 520,750 520,750 769,250 60%
Other Income 337,727 329,248 82,500 82,500 100,883 100,883 (18,383) -22%
Interfund Transfers In 2,345,846 410,867 800,000 800,000 333,331 333,331 466,669 58%
Total Revenue 15,743,288 19,753,423 15,407,952 16,456,050 2,285,217 2,285,217 14,170,833 86%
Expenditures by Division
Park Administration 1,259,102 1,723,159 1,514,423 1,514,548 622,718 16,174 638,892 875,656 58%
Park Maintenance 6,347,725 9,916,774 6,730,222 6,928,436 2,894,496 377,437 3,271,933 3,656,503 53%
Golf Courses 1,416,310 1,621,929 1,550,027 1,551,873 547,913 21,399 569,313 982,560 63%
Recreation 1,911,046 3,034,640 3,146,517 3,185,143 1,154,884 84,573 1,239,457 1,945,686 61%
Marketing & Events 803,874 965,503 1,266,763 1,277,387 391,423 47,984 439,407 837,980 66%
Park Projects & Capital 1,196,285 6,432,472 500,000 868,120 818,373 32,002 850,376 17,744 2%
Potawatomi Zoo 712,660 700,000 700,000 700,000 700,000 - 700,000 - 0%
Park Debt - - - - - - - - -
Total Expenditures 13,647,003 24,394,477 15,407,952 16,025,507 7,129,808 579,570 7,709,377 8,316,129 52%
Expenditures by Type
Personnel
Salaries & Wages 5,399,492 5,970,871 6,247,884 6,247,784 2,348,183 - 2,348,183 3,899,601 62%
Fringe Benefits 2,271,216 1,850,776 2,217,404 2,217,932 888,358 428 888,786 1,329,146 60%
Total Personnel 7,670,708 7,821,647 8,465,288 8,465,716 3,236,541 428 3,236,968 5,228,747 62%
Supplies 998,555 1,291,583 1,514,963 1,573,600 453,482 99,951 553,432 1,020,168 65%
Services & Charges
Professional Services 444,315 443,786 141,069 293,704 136,879 24,441 161,320 132,384 45%
Printing & Advertising 37,141 112,043 261,929 267,208 45,340 45,962 91,302 175,907 66%
Utilities 651,921 764,164 674,112 674,131 288,677 163,612 452,289 221,842 33%
Education & Training 10,086 23,428 34,500 36,199 6,715 175 6,890 29,309 81%
Travel 12,764 20,508 34,922 34,922 2,082 18 2,100 32,822 94%
Repairs & Maintenance 415,648 689,481 401,510 446,102 240,801 19,136 259,938 186,164 42%
Interfund Allocations 1,064,472 1,672,261 1,421,220 1,421,220 592,168 - 592,168 829,052 58%
Debt Service Principal 352,675 456,436 516,346 528,634 299,788 59,508 359,296 169,338 32%
Debt Service Interest & Fees 32,161 43,303 50,033 51,872 37,728 5,486 43,214 8,658 17%
Grants & Subsidies 691,626 715,000 715,000 715,000 715,000 - 715,000 - 0%
Other Services & Charges 422,349 1,176,018 677,060 694,198 261,549 151,354 412,903 281,295 41%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 4,135,158 6,116,428 4,927,701 5,163,190 2,626,728 469,692 3,096,419 2,066,771 40%
Capital 842,582 9,164,819 500,000 823,001 813,057 9,500 822,557 444 0%
Total Expenditures 13,647,003 24,394,477 15,407,952 16,025,507 7,129,808 579,570 7,709,377 8,316,130 52%
Net Surplus / (Deficit) 2,096,285 (4,641,054) - 430,543 (4,844,591) (5,424,160)
Beginning Cash Balance 6,210,755 8,278,260 3,649,543
Cash Adjustments (28,780) 12,338 -
Ending Cash Balance 8,278,260 3,649,543 4,080,086 (1,180,196)
Cash Reserves Target 3,411,751 6,098,619 4,006,377
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and experiences
within the City. There are several operational divisions within the department: Administration, Maintenance, Golf, Recreation, and Experience/Marketing. There are three
capital/special project divisions: Regional Cities Grant, Pokagon Band Donation, and Leighton Foundation Grant.
This fund's main source of revenue is property taxes. This fund also receives auto excise and commercial vehicle excise tax (intergovernmental shared revenues). Additional revenue is
derived from charges for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness centers, and special events. In 2019, this fund received a
donation of $450,000 from the Pokagon Band. It will be received annually through 2023. The Regional Cities Grant of $5 million dollars is expected to be completed in 2019. In 2019,
VPA received $1,000,000 from the Leighton Foundation. Interfund transfers from the EDIT Fund (#408) help subsidize the Parks operations. Revenue will decrease in 2020 due to
the completion of the $5 million Regional Cities Grant in 2019, decrease in Donations and the decrease in estimated Property Tax receipts due to circuit breaker property tax reform.
Capital Projects - In 2019, capital expenditures reflect the use of the Regional Cities, Leighton Foundation, and Pokagon Band funds for the Howard Park renovation project. In 2020,
the decrease in capital expenditures reflects the substantial completion of the Howard Park renovation project and the use of the noted grants and donations. Two new positions will
be added in 2020: additional Manager-Park Grounds and Youth Engagement Coordinator (this position will oversee the Youth Employment Program and its expansion).
Accounting Change - In 2019, the Recreation Nonreverting Fund (#203) and the Park Nonreverting Capital Fund (#405) were discontinued and the activity formerly appearing in them
is represented in the Parks & Recreation Fund (#201). This will allow for better reporting and more efficient use of funds.
Cash Reserves Target
25% of Annual expenditures
58
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 9,591,899 10,048,047 9,340,797 9,340,797 - - 9,340,797 100%
Intergov./ Shared Revenues 842,315 890,592 845,000 845,000 - - 845,000 100%
Intergov./ Grants 746,101 3,635,801 - 973,098 648,098 648,098 325,000 33%
Charges for Services 2,669,972 2,583,508 3,036,794 3,036,794 684,773 684,773 2,352,021 77%
Interest Earnings 99,025 140,690 87,861 87,861 (2,618) (2,618) 90,479 103%
Donations 111,123 1,714,670 1,215,000 1,290,000 520,750 520,750 769,250 60%
Other Income 343,567 329,248 82,500 82,500 100,883 100,883 (18,383) -22%
Interfund Transfers In 2,345,846 410,867 800,000 800,000 333,331 333,331 466,669 58%
Total Revenue 16,749,848 19,753,423 15,407,952 16,456,050 2,285,217 2,285,217 14,170,833 86%
Expenditures by Fund
Parks & Recreation Fund (#201)13,647,003 24,394,477 15,407,952 16,025,507 7,129,808 579,570 7,709,377 8,316,130 52%
Recreation Nonreverting Fund (#203) 1,760,359 - - - - - - - -
Parks Capital Fund (#405)171,530 - - - - - - - -
Total Expenditures 15,578,892 24,394,477 15,407,952 16,025,507 7,129,808 579,570 7,709,377 8,316,130 52%
Expenditures by Division
Park Administration 1,259,102 1,723,159 1,514,423 1,514,548 622,718 16,174 638,892 875,656 58%
Park Maintenance 6,514,887 9,916,774 6,730,222 6,928,436 2,894,496 377,437 3,271,933 3,656,503 53%
Golf Courses 1,420,678 1,621,929 1,550,027 1,551,873 547,913 21,399 569,313 982,560 63%
Recreation 3,528,596 3,034,640 3,146,517 3,185,143 1,154,884 84,573 1,239,457 1,945,686 61%
Marketing & Events 946,684 965,503 1,266,763 1,277,387 391,423 47,984 439,407 837,980 66%
Park Projects & Capital 1,196,285 6,432,472 500,000 868,120 818,373 32,002 850,376 17,744 2%
Potawatomi Zoo 712,660 700,000 700,000 700,000 700,000 - 700,000 - 0%
Park Debt - - - - - - - - -
Total Expenditures 15,578,892 24,394,477 15,407,952 16,025,507 7,129,808 579,570 7,709,377 8,316,129 52%
Expenditures by Type
Personnel
Salaries & Wages 5,699,791 5,970,871 6,247,884 6,247,784 2,348,183 - 2,348,183 3,899,601 62%
Fringe Benefits 2,297,296 1,850,776 2,217,404 2,217,932 888,358 428 888,786 1,329,146 60%
Total Personnel 7,997,087 7,821,647 8,465,288 8,465,716 3,236,541 428 3,236,968 5,228,747 62%
Supplies 1,140,274 1,291,583 1,514,963 1,573,600 453,482 99,951 553,432 1,020,168 65%
Services & Charges
Professional Services 571,404 443,786 141,069 293,704 136,879 24,441 161,320 132,384 45%
Printing & Advertising 100,423 112,043 261,929 267,208 45,340 45,962 91,302 175,907 66%
Utilities 651,921 764,164 674,112 674,131 288,677 163,612 452,289 221,842 33%
Education & Training 15,096 23,428 34,500 36,199 6,715 175 6,890 29,309 81%
Travel 22,704 20,508 34,922 34,922 2,082 18 2,100 32,822 94%
Repairs & Maintenance 431,450 689,481 401,510 446,102 240,801 19,136 259,938 186,164 42%
Interfund Allocations 1,174,618 1,672,261 1,421,220 1,421,220 592,168 - 592,168 829,052 58%
Debt Service Principal 352,675 456,436 516,346 528,634 299,788 59,508 359,296 169,338 32%
Debt Service Interest & Fees 32,161 43,303 50,033 51,872 37,728 5,486 43,214 8,658 17%
Grants & Subsidies 691,626 715,000 715,000 715,000 715,000 - 715,000 - 0%
Other Services & Charges 619,220 1,176,018 677,060 694,198 261,549 151,354 412,903 281,295 41%
Interfund Transfers Out 925,652 - - - - - - - -
Total Services & Charges 5,588,952 6,116,428 4,927,701 5,163,190 2,626,728 469,692 3,096,419 2,066,771 40%
Capital 852,580 9,164,819 500,000 823,001 813,057 9,500 822,557 444 0%
Total Expenditures 15,578,892 24,394,477 15,407,952 16,025,507 7,129,808 579,570 7,709,377 8,316,130 52%
Net Surplus / (Deficit) 1,170,955 (4,641,054) - 430,543 (4,844,591) (5,424,160)
Explanation of Significant Changes:
Parks & Recreation Historical Budget Summary - Fund 201, 203, & 405
Accounting Change - In 2019, the Recreation Nonreverting Fund (#203) and the Park Nonreverting Capital Fund (#405) were discontinued and the activity formerly appearing in
them is represented in the Parks & Recreation Fund (#201). This will allow for better reporting and more efficient use of funds.
59
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Morris PAC / Palais Royale Marketing Fund Number 273
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 17,373 21,618 15,000 15,000 2,099 2,099 12,901 86%
Interest Earnings 1,025 1,802 566 566 264 264 302 53%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 18,398 23,421 15,566 15,566 2,363 2,363 13,203 85%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising 16,083 7,720 20,000 30,816 - 10,816 10,816 20,000 65%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 16,083 7,720 20,000 30,816 - 10,816 10,816 20,000 65%
Capital - - - - - - - - -
Total Expenditures 16,083 7,720 20,000 30,816 - 10,816 10,816 20,000 65%
Net Surplus / (Deficit) 2,315 15,701 (4,434) (15,250) 2,363 (8,453)
Beginning Cash Balance 55,239 57,345 73,045
Cash Adjustments (209) (1) -
Ending Cash Balance 57,345 73,045 57,795 75,533
Cash Reserves Target 4,021 1,930 7,704
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for commercial
promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing Arts Center and Palais
Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts
Center and Palais Royale.
Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also receives
revenue from interest earned on the fund's cash balance.
Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the
advertising displayed on them.
Cash Reserves Target
25% of Annual expenditures
60
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Morris PAC / Self-Promotion Fund Number 274
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 100,932 82,464 105,000 105,000 19,432 19,432 85,568 81%
Interest Earnings 786 3,934 1,794 1,794 735 735 1,059 59%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 101,718 86,398 106,794 106,794 20,167 20,167 86,627 81%
Expenditures by Type
Services & Charges
Professional Services - 956 80,000 80,000 - - - 80,000 100%
Printing & Advertising - - 35,000 35,000 - - - 35,000 100%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 956 115,000 115,000 - - - 115,000 100%
Capital - - - - - - - - -
Total Expenditures - 956 115,000 115,000 - - - 115,000 100%
Net Surplus / (Deficit)101,718 85,442 (8,206) (8,206) 20,167 20,167
Beginning Cash Balance - 101,499 186,839
Cash Adjustments (219) (101) -
Ending Cash Balance 101,499 186,839 178,633 207,327
Cash Reserves Target - 239 28,750
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund.
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris
PAC Self-Promotion Fund (#274), and $1.00 deposited into Morris PAC Capital Fund (#416). This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for marketing and advertising for the Morris Performing Arts Center.
Cash Reserves Target
25% of Annual expenditures
61
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name 2017 Parks Bond Debt Service Fund Number 312
Fund Type Debt Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 703,118 1,166,972 1,111,962 1,111,962 - - 1,111,962 100%
Intergov./ Shared Revenues 37,107 74,210 42,232 42,232 - - 42,232 100%
Interest Earnings 722 1,412 2,637 2,637 (593) (593) 3,230 122%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 740,947 1,242,595 1,156,831 1,156,831 (593) (593) 1,157,424 100%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Debt Service Principal 350,000 770,000 785,000 785,000 380,000 - 380,000 405,000 52%
Debt Service Interest & Fees 243,304 411,140 387,968 387,968 196,833 - 196,833 191,136 49%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 593,304 1,181,140 1,172,968 1,172,968 576,833 - 576,833 596,136 51%
Total Expenditures 593,304 1,181,140 1,172,968 1,172,968 576,833 - 576,833 596,136 51%
Net Surplus / (Deficit) 147,643 61,455 (16,137) (16,137) (577,425) (577,425)
Beginning Cash Balance - 147,325 208,740
Cash Adjustments (319) (39) -
Ending Cash Balance 147,325 208,740 192,603 (368,327)
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park
District Bonds, Series A-K (debt schedule #165).
The par amount of the 2017 Park District Bonds, Series A-K was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds
after bond issuance costs were $13,715,350. This amount was deposited into the 2017 Parks Bond Capital Fund (#471) to be used towards the approved capital projects.
This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund #313 for the College Football Hall of Fame
debt service (final payment February 1, 2018). This fund also receives a small portion of auto excise and commercial vehicle excise tax (intergovernmental shared revenues).
Debt service payments are due on January 15 and July 15. The first debt service payment was due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are
assumed to come in to cover the debt service payments through the life of the bond.
Capital expenditures related to this bond are tracked in the 2017 Parks Bond Capital Fund (#471).
Cash Reserves Target
No reserve requirement
62
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Coveleski Stadium Capital Fund Number 401
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 29,082 23,125 30,000 30,000 - - 30,000 100%
Interest Earnings 1,054 823 162 162 85 85 77 48%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 30,136 23,947 30,162 30,162 85 85 30,077 100%
Expenditures by Type
Services & Charges
Repairs & Maintenance 1,249 38,513 30,000 30,000 14,353 - 14,353 15,647 52%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 1,249 38,513 30,000 30,000 14,353 - 14,353 15,647 52%
Capital 10,000 32,955 - - - - - - -
Total Expenditures 11,249 71,468 30,000 30,000 14,353 - 14,353 15,647 52%
Net Surplus / (Deficit)18,887 (47,520) 162 162 (14,268) (14,268)
Beginning Cash Balance 54,612 73,256 25,850
Cash Adjustments (243) 114 -
Ending Cash Balance 73,256 25,850 26,012 11,625
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for minor capital improvements for Four Winds Field at Coveleski Stadium, located in downtown South Bend.
Revenues are in the form of compensation received by the City based on stadium attendance.
Planned expenditures are for painting, landscaping, and mechanical upgrades.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
63
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Morris Performing Arts Center Capital Fund Number 416
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 101,251 82,464 105,000 105,000 19,432 19,432 85,568 81%
Interest Earnings 7,145 10,956 3,354 3,354 1,496 1,496 1,858 55%
Other Income - 575 - - - - - -
Interfund Transfers In - - - 175,579 175,579 175,579 - 0%
Total Revenue 108,396 93,995 108,354 283,933 196,507 196,507 87,426 31%
Expenditures by Type
Supplies 6,690 14,469 40,000 40,000 - - - 40,000 100%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising - - - - - - - - -
Repairs & Maintenance 63,882 21,435 55,000 146,759 90,471 1,974 92,445 54,314 37%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 63,882 21,435 55,000 146,759 90,471 1,974 92,445 54,314 37%
Capital 74,492 14,149 40,000 373,224 - 333,224 333,224 40,000 11%
Total Expenditures 145,063 50,052 135,000 559,983 90,471 335,198 425,669 134,314 24%
Net Surplus / (Deficit) (36,667) 43,943 (26,646) (276,050) 106,036 (229,162)
Beginning Cash Balance 416,215 378,088 422,125
Cash Adjustments (1,459) 94 -
Ending Cash Balance 378,088 422,125 146,075 528,885
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for capital projects at the Morris Performing Arts Center (MPAC).
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.00 deposited into Morris PAC Capital Fund (#416), $1.50 deposited into
the General Fund (#101), and $1.00 deposited into Morris PAC Self-Promotion Fund (#274). This fund also receives revenue from interest earned on the fund's cash balance.
In 2020, $175,579 was transferred from the General Fund (#101) to help fund the Morris ceiling repair.
The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The theatrical
equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility.
The Morris is getting ready to celebrate its 100 year anniversary in 2022 and is planning for major renovations. Funds will be raised, deposited, and expensed through the VPA Parks
Foundation.
- Fire panel upgrade (current one is not compliant with new safety codes) - $20,000
- Security access control upgrade (system failure and antiquated equipment) - $20,000
- Rigging (batten fixes, rail fixes) - $25,000
- Soft goods (legs and borders need to be replaced - the existing ones are dry rotted) - $25,000
- Electrical cord upgrades - $5,000
- Miscellaneous and unexpected supplies, tools / equipment and services - $40,000
Cash Reserves Target
No reserve requirement
64
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Palais Royale Historic Preservation Fund Number 450
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 17,661 14,425 15,000 15,000 3,916 3,916 11,084 74%
Interest Earnings 2,107 2,961 229 229 219 219 10 4%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 19,768 17,386 15,229 15,229 4,134 4,134 11,094 73%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Repairs & Maintenance - 38,779 35,000 69,160 34,160 - 34,160 35,000 51%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 38,779 35,000 69,160 34,160 - 34,160 35,000 51%
Capital - - - - - - - - -
Total Expenditures - 38,779 35,000 69,160 34,160 - 34,160 35,000 51%
Net Surplus / (Deficit)19,768 (21,393) (19,771) (53,931) (30,026) (30,026)
Beginning Cash Balance 109,771 129,091 107,792
Cash Adjustments (448) 94 -
Ending Cash Balance 129,091 107,792 53,861 77,951
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom. There are no
operational related expenditures, such as personnel.
This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue from interest
earned on the fund's cash balance.
Repairs/improvements needed:
- Wall repairs (interior and exterior), including painting, light fixtures, etc.
Cash Reserves Target
No reserve requirement
65
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name 2018 Zoo Bond Capital Fund Number 453
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Debt Proceeds 3,786,189 - - - - - - -
Interest Earnings 1,999 22,489 - 12,652 291 291 12,361 98%
Interfund Transfers In 64,761 - - - - - - -
Total Revenue 3,852,949 22,489 - 12,652 291 291 12,361 98%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Debt Service Interest & Fees 148,135 - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 148,135 - - - - - - - -
Capital 439,955 3,166,419 - 133,581 37,430 - 37,430 96,151 72%
Total Expenditures 588,090 3,166,419 - 133,581 37,430 - 37,430 96,151 72%
Net Surplus / (Deficit) 3,264,859 (3,143,930) - (120,929) (37,139) (37,139)
Beginning Cash Balance - 3,264,859 120,929
Cash Adjustments - - -
Ending Cash Balance 3,264,859 120,929 - 83,791
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track the expenditures of the proceeds from the Economic Development Revenue Bonds, Series 2018. The bonds were issued to fund renovations at the
Potawatomi Zoo. Debt service principal and interest to the bondholders will be repaid by the Economic Development Income Tax (EDIT) Fund (#408) over 15 years, final payment
due 2/1/34.
The par amount of the bonds was $3,440,000 with a premium of $346,189. The bonds were closed on November 1, 2018 with a net interest rate of 3.78%. The net proceeds after bond
issuance costs were $3,702,814. The cash adjustment in 2018 reflects the balance held by the escrow agent at the end of 2018 ($3,702,814 bonds proceeds + $1,999.13 interest earnings
– $439,954.75 capital project expenditures).
This bond was issued to finance the costs of the construction, expansion, renovation, equipping, furnishing and improving the Potawatomi Zoo, located at 500 Greenlawn Avenue.
The capital project includes the construction, equipping and furnishing of a new, modern visitor-centric front entrance building that will include a gift shop, universally accessible
gathering plaza, public restrooms and a separate, more secure entrance for field trips and group visits and that will double the Zoo’s education space, allowing for more classes, camps
and educational experiences. Also included is completion of various deferred maintenance improvements throughout the Zoo which will enhance the safety of visitors to the Zoo, staff
and animals and necessary to maintain the Zoo’s accreditation, including, without limitation, repair, replacement, renovation or enhancement of guest pathways and parking lots, animal
holding and exhibit areas, HVAC improvements, roofs, patron fencing, animal containment fencing and exhibitory, and electrical work throughout the Zoo.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
66
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name 2017 Parks Bond Capital Fund Number 471
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 186,252 297,324 - - 32,073 32,073 (32,073) -
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 186,252 297,324 - - 32,073 32,073 (32,073) -
Expenditures by Type
Services & Charges
Professional Services 129,892 15,000 - 6,464 - 6,464 6,464 - 0%
Debt Service Interest & Fees 17,750 - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 147,642 15,000 - 6,464 - 6,464 6,464 - 0%
Capital 955,451 4,176,107 - 8,563,296 438,133 3,137,521 3,575,654 4,987,642 58%
Total Expenditures 1,103,093 4,191,107 - 8,569,760 438,133 3,143,985 3,582,117 4,987,642 58%
Net Surplus / (Deficit) (916,841) (3,893,782) - (8,569,760) (406,060) (3,550,044)
Beginning Cash Balance 13,888,958 12,944,127 9,062,798
Cash Adjustments (27,990) 12,453 -
Ending Cash Balance 12,944,127 9,062,798 493,038 8,857,884
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established per the bond agreement in order to track the capital expenditures of the 2017 Parks Bond proceeds.
In 2017, the City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond
closing date was December 20, 2017. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January
15, 2033. Debt service payments are tracked in the 2017 Parks Bond Debt Service Fund (#312).
Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance.
These are the various projects: Series A - Howard Park riverfront promenade, storm water habitat area | Series B - St. Louis Street parking and street upgrades (Howard Park) | Series
C - Riverfront trail upgrades - Colfax to Seitz Park | Series D - Riverfront trail upgrades - Howard Park to Farmer's Market | Series E - Riverfront trail upgrades - Miami to
Twyckenham | Series F - Riverfront trail upgrades - Seitz Park to Howard Park, Seitz Park parking | Series G - Seitz Park - AM General parking and plaza area, East Race promenade
and bridge | Series H - Pinhook Park pavilion upgrade, reconnect river flow to lagoon, playground and site improvements | Series I - Other Park Improvements - Park security,
lighting, and storage - Restrooms modernization & ADA compliance | Series J - Pinhook Park neighborhood connectivity | Series K - Future Projects - park acquisitions, partnerships,
and build-outs
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
67
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Parking Garages Fund Number 601
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 1,222,385 945,347 1,281,877 1,281,877 395,197 395,197 886,680 69%
Fines, Forfeitures, and Fees 67,203 42,745 62,100 62,100 6,708 6,708 55,393 89%
Interest Earnings 22,665 32,323 11,271 11,271 3,152 3,152 8,119 72%
Other Income 2,655 16,084 1,200 1,200 20 20 1,180 98%
Interfund Transfers In - - - - - - - -
Total Revenue 1,314,909 1,036,499 1,356,448 1,356,448 405,076 405,076 951,372 70%
Expenditures by Subdivisions
Parking Enforcement 264,600 105,009 81,470 81,470 52,523 - 52,523 28,947 36%
Parking General Operations - - - - - - - - -
Main Street Garage 283,633 270,215 342,975 494,234 94,265 453,214 547,479 (53,245) -11%
Leighton Plaza Garage 376,898 450,815 445,887 605,358 260,314 72,244 332,559 272,799 45%
Wayne Street Garage 283,985 197,869 299,163 467,493 168,934 63,812 232,746 234,747 50%
Eddy St Commons Garage - 15,000 11,000 11,000 2,676 - 2,676 8,324 76%
Total Expenditures 1,209,117 1,038,908 1,180,495 1,659,555 578,712 589,270 1,167,982 491,572 30%
Expenditures by Type
Supplies 969 - - - - - - - -
Services & Charges
Professional Services 1,001,178 700,335 500,000 504,321 197,789 69,006 266,794 237,527 47%
Printing & Advertising - - - - - - - - -
Utilities 97,488 104,528 86,296 98,996 39,394 9,108 48,502 50,494 51%
Repairs & Maintenance 59,093 126,794 315,000 451,460 30,003 189,781 219,784 231,676 51%
Interfund Allocations 40,944 49,026 84,199 84,199 35,073 - 35,073 49,126 58%
Other Services & Charges 9,444 13,574 5,000 6,899 5,696 - 5,696 1,203 17%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 1,208,148 994,258 990,495 1,145,875 307,955 267,894 575,849 570,026 50%
Capital - 44,650 190,000 513,680 270,757 321,376 592,133 (78,453) -15%
Total Expenditures 1,209,117 1,038,908 1,180,495 1,659,555 578,712 589,270 1,167,982 491,573 30%
Net Surplus / (Deficit) 105,792 (2,409) 175,953 (303,107) (173,636) (762,906)
Beginning Cash Balance 1,225,253 1,325,951 1,326,253
Cash Adjustments (5,094) 2,710 -
Ending Cash Balance 1,325,951 1,326,253 1,023,146 1,154,891
Cash Reserves Target 302,279 259,727 414,889
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Parking garage operations are
under outside contract with DTSB (Downtown South Bend, Inc.)
This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council approved an
increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. There are plans to review increasing rates in 2020.
There are many capital improvement needs. Although expenditures for repairs and capital improvements decrease from 2019 to 2020, the City plans on addressing those needs across
several years.
Starting in 2020, the Parking Garage Fund will reimburse the Morris Performing Arts Center (Fund 101) for 100% of costs of wages and benefits for the Manager-Facility Operations.
This is represented as an Interfund Allocation expense.
68
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Century Center Operations Fund Number 670
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 1,275,000 1,275,000 1,275,000 1,275,000 637,500 637,500 637,500 50%
Charges for Services 3,157,588 3,192,290 3,590,320 3,590,320 433,766 433,766 3,156,554 88%
Interest Earnings (6) 24 - - 7 7 (7) -
Other Income 4,595 9,692 6,275 6,275 5,561 5,561 714 11%
Interfund Allocation Reimb - 66,045 68,478 68,478 28,529 28,529 39,949 58%
Interfund Transfers In - - - - - - - -
Total Revenue 4,437,177 4,543,051 4,940,073 4,940,073 1,105,363 1,105,363 3,834,710 78%
Expenditures by Subdivisions
City Operations 763,881 1,390,766 1,491,433 1,529,619 508,643 49,071 557,714 971,905 64%
Food & Beverage Operations 3,495,827 3,137,910 3,506,282 3,506,282 775,478 - 775,478 2,730,804 78%
Total Expenditures 4,259,708 4,528,676 4,997,715 5,035,901 1,284,121 49,071 1,333,192 3,702,709 74%
Expenditures by Type
Personnel
Salaries & Wages 334,283 473,272 513,026 513,026 179,471 - 179,471 333,555 65%
Fringe Benefits 120,798 155,072 191,269 191,269 68,201 - 68,201 123,068 64%
Other Personnel Costs 1,387,772 1,197,879 1,397,785 1,397,785 454,965 - 454,965 942,820 67%
Total Personnel 1,842,853 1,826,223 2,102,080 2,102,080 702,637 - 702,637 1,399,443 67%
Supplies 1,224,932 1,145,517 1,418,899 1,419,994 161,851 5,810 167,662 1,252,332 88%
Services & Charges
Professional Services 96,141 76,325 120,628 127,356 22,384 65 22,448 104,908 82%
Printing & Advertising 99 2,893 - 257 180 - 180 77 30%
Utilities 344,126 375,552 353,989 353,989 127,445 - 127,445 226,544 64%
Education & Training 299 - - 1,575 1,575 - 1,575 - 0%
Travel - - 1,000 1,000 - - - 1,000 100%
Repairs & Maintenance 56,990 101,642 101,000 127,300 40,483 40,076 80,559 46,741 37%
Interfund Allocations - 162,380 169,544 169,544 70,648 - 70,648 98,896 58%
Insurance 90,112 57,019 57,047 57,047 21,480 - 21,480 35,567 62%
Other Services & Charges 518,247 512,899 579,589 581,820 135,438 3,120 138,558 443,262 76%
Interfund Transfers Out 85,909 268,227 93,939 93,939 - - - 93,939 100%
Total Services & Charges 1,191,923 1,556,936 1,476,736 1,513,827 419,632 43,261 462,893 1,050,934 69%
Capital - - - - - - - - -
Total Expenditures 4,259,708 4,528,676 4,997,715 5,035,901 1,284,121 49,071 1,333,192 3,702,709 74%
Net Surplus / (Deficit) 177,469 14,375 (57,642) (95,828) (178,758) (227,829)
Beginning Cash Balance 1,354,272 1,532,952 1,537,206
Cash Adjustments 1,211 (10,121) -
Ending Cash Balance 1,532,952 1,537,206 1,441,378 1,519,188
Cash Reserves Target 1,064,927 1,132,169 1,258,975
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund accounts for the operating costs of Century Center, the City's convention center. The Century Center is a division of the Department of Venues, Parks & Arts.
This fund receives Hotel/Motel Tax and collects revenue for charges for services such as facility rent, catering, parking etc. Amount may change in years going forward. Charges for
Services is expected to increase over the years as new business is generated by the two new hotels that opened in downtown South Bend during 2018, along with the overall increasing
economic impact. Revenue is forecasted to increase at 1% per year.
In 2018, a new food & beverage management contract was signed with SMG (a company that specializes in venue management) - as a result, a portion of the staff were transferred to
the City. The repair and maintenance operation is handled by the City while the venue management is handled by SMG.
69
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Century Center Capital Fund Number 671
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 2,026 12,966 10,000 10,000 1,873 1,873 8,127 81%
Other Income - - - - - - - -
Interfund Transfers In - 177,475 - - - - - -
Total Revenue 2,026 190,441 10,000 10,000 1,873 1,873 8,127 81%
Expenditures by Type
Services & Charges
Professional Services 4,800 66,123 - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 4,800 66,123 - - - - - - -
Capital 5,216 - 20,000 1,000,000 - - - 1,000,000 100%
Total Expenditures 10,016 66,123 20,000 1,000,000 - - - 1,000,000 100%
Net Surplus / (Deficit)(7,989) 124,318 (10,000) (990,000) 1,873 1,873
Beginning Cash Balance 865,353 857,363 981,681
Cash Adjustments - - -
Ending Cash Balance 857,363 981,681 (8,319) 983,554
Cash Reserves Target 800,000 800,000 800,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for capital expenditures at the Century Center. The cash is held in a separate capital bank account.
This fund receives revenue from interest earned on the fund's cash balance. The Century Center Board of Managers would like to begin transferring the annual net profit from the
Century Center Operations Fund (#670) into this fund.
The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid
directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget. For 2020, the Century Center is
requesting $1 million for capital expenditures to be paid by the Hotel/Motel Tax Board for the Bendix Theatre esports renovation. This request is subject to St Joseph County
appropriation and amount may change in years going forward.
$20,000 is budgeted from the Century Center's own capital funds to cover any smaller capital needs not covered by the Hotel/Motel Tax Board.
Cash Reserves Target
$800,000 Minimum per Board of Managers
70
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Century Center Energy Conservation Debt Svc Fund Number 672
Fund Type Debt Service Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 221,437 235,000 221,437 221,437 221,437 221,437 - 0%
Interest Earnings 36 4,232 1,200 1,200 1,571 1,571 (371) -31%
Other Income 110,049 104,511 95,720 95,720 49,487 49,487 46,233 48%
Interfund Transfers In 85,909 90,752 93,939 93,939 - - 93,939 100%
Total Revenue 417,430 434,495 412,296 412,296 272,495 272,495 139,801 34%
Expenditures by Type
Services & Charges
Debt Service Principal 162,702 280,090 285,614 285,614 141,409 144,205 285,614 - 0%
Debt Service Interest & Fees 143,034 135,333 125,482 125,482 63,979 61,504 125,482 - 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 305,736 415,423 411,096 411,096 205,388 205,709 411,096 - 0%
Capital - - - - - - - - -
Total Expenditures 305,736 415,423 411,096 411,096 205,388 205,709 411,096 - 0%
Net Surplus / (Deficit)111,694 19,071 1,200 1,200 67,108 (138,601)
Beginning Cash Balance 58,882 170,316 189,409
Cash Adjustments (260) 21 -
Ending Cash Balance 170,316 189,409 190,609 256,755
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements
at the Century Center including a new solar panel roof and other energy efficiency projects.
This fund receives revenue in the following ways: a pledge of Hotel/Motel Tax revenue from St. Joseph County in the amount of $221,437 per year starting in 2018; an operating
transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid.
The bonds will be paid off over a 15 year period with the final payment due on May 1, 2031.
Cash Reserves Target
No reserve requirement
71
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name City Cemetery Trust Fund Number 730
Fund Type Special Revenue Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 509 803 120 120 107 107 13 11%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 509 803 120 120 107 107 13 11%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - 20,000 20,000 - - - 20,000 100%
Interfund Transfers Out 424,791 - - - - - - - -
Total Services & Charges 424,791 - 20,000 20,000 - - - 20,000 100%
Capital - - - - - - - - -
Total Expenditures 424,791 - 20,000 20,000 - - - 20,000 100%
Net Surplus / (Deficit)(424,282) 803 (19,880) (19,880) 107 107
Beginning Cash Balance 453,304 28,916 29,730
Cash Adjustments (107) 12 -
Ending Cash Balance 28,916 29,730 9,850 29,888
Cash Reserves Target 106,198 - 5,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This trust fund is designated for expenses specifically for the City Cemetery.
Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Funds are budgeted for expenses related to maintaining the City Cemetery.
Cash Reserves Target
25% of Annual expenditures
72
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Bowman Cemetery Fund Number 731
Fund Type Special Revenue Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings (126) 12,623 5,791 5,791 1,678 1,678 4,113 71%
Other Income 31,207 - - - - - - -
Interfund Transfers In 424,791 - - - - - - -
Total Revenue 455,872 12,623 5,791 5,791 1,678 1,678 4,113 71%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)455,872 12,623 5,791 5,791 1,678 1,678
Beginning Cash Balance - 454,888 467,692
Cash Adjustments (984) 182 -
Ending Cash Balance 454,888 467,692 473,483 470,172
Cash Reserves Target 400,000 400,000 400,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s
ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. This fund was established by Ordinance No. 10638-18, dated December 10, 2018, to
account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2019 since the fund was established after the 2019 budget was passed. Appropriation
requests for expenditures will be made as needed.
Cash Reserves Target
$400,000 minimum
73
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name 2015 Parks Bond Debt Service Fund Number 757
Fund Type Debt Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 2,787 3,527 2,000 2,000 755 755 1,246 62%
Other Income - - - - - - - -
Interfund Transfers In 347,259 409,270 377,756 377,756 159,443 159,443 218,313 58%
Total Revenue 350,045 412,797 379,756 379,756 160,198 160,198 219,559 58%
Expenditures by Type
Services & Charges
Debt Service Principal 210,000 220,000 225,000 225,000 110,000 - 110,000 115,000 51%
Debt Service Interest & Fees 169,106 162,731 157,131 157,131 78,891 - 78,891 78,240 50%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 379,106 382,731 382,131 382,131 188,891 - 188,891 193,240 51%
Capital - - - - - - - - -
Total Expenditures 379,106 382,731 382,131 382,131 188,891 - 188,891 193,240 51%
Net Surplus / (Deficit) (29,061) 30,066 (2,375) (2,375) (28,693) (28,693)
Beginning Cash Balance 557,768 560,431 590,497
Cash Adjustments 31,723 - -
Ending Cash Balance 560,431 590,497 588,122 561,804
Cash Reserves Target 560,431 590,497 588,122
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was
$5,605,000. The debt service reserve will be used towards the last debt service payment.
The accounting records are maintained in trustee bank accounts.
The Economic Development Income Tax (EDIT) Fund (#408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This
fund also receives revenue from interest earned on the cash balance at the trustee bank.
The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (debt schedule #141) with the first payment made on February 1, 2016 and the final
payment due on August 1, 2035.
Capital expenditures of this bond were tracked in the 2015 Parks Bond Capital Fund (#751). The capital proceeds were fully expended in 2019.
Cash Reserves Target
100% cash reserves per bond covenants
74
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Police State Seizures Fund Number 216
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 36,737 5,018 30,000 30,000 - - 30,000 100%
Interest Earnings 3,692 6,364 2,281 2,281 828 828 1,453 64%
Other Income 300 310 - - 18 18 (18) -
Interfund Transfers In - - - - - - - -
Total Revenue 40,730 11,691 32,281 32,281 846 846 31,435 97%
Expenditures by Type
Services & Charges
Education & Training - - 20,000 20,000 - - - 20,000 100%
Other Services & Charges 7,856 - 12,000 12,000 - - - 12,000 100%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 7,856 - 32,000 32,000 - - - 32,000 100%
Capital - - 45,000 75,000 31,753 - 31,753 43,247 58%
Total Expenditures 7,856 - 77,000 107,000 31,753 - 31,753 75,247 70%
Net Surplus / (Deficit)32,873 11,691 (44,719) (74,719) (30,907) (30,907)
Beginning Cash Balance 194,467 226,550 238,323
Cash Adjustments (790) 81 -
Ending Cash Balance 226,550 238,323 163,604 207,824
Cash Reserves Target 1,964 - 26,750
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property.
This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the
processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are budgeted for law enforcement training and various Police Department expenses.
Cash Reserves Target
25% of Annual expenditures
75
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Police Curfew Violations Fund Number 218
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 138 75 200 200 - - 200 100%
Interest Earnings 232 359 147 147 47 47 100 68%
Donations 750 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 1,120 434 347 347 47 47 300 86%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges 854 623 1,000 1,000 - - - 1,000 100%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 854 623 1,000 1,000 - - - 1,000 100%
Capital - - - - - - - - -
Total Expenditures 854 623 1,000 1,000 - - - 1,000 100%
Net Surplus / (Deficit)266 (190) (653) (653) 47 47
Beginning Cash Balance 12,860 13,077 12,894
Cash Adjustments (48) 6 -
Ending Cash Balance 13,077 12,894 12,241 12,963
Cash Reserves Target 214 156 250
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew violations.
This fund receives monies from Juvenile Positive Assistance and from the curfew ordinance violation fines. This fund also receives revenue from interest earned on the fund's cash
balance.
In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve.
Cash Reserves Target
25% of Annual expenditures
76
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Law Enforcement Continuing Education Fund Number 220
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 124,980 135,148 120,000 120,000 47,060 47,060 72,940 61%
Fines, Forfeitures, and Fees 78,353 103,233 111,000 111,000 40,830 40,830 70,170 63%
Interest Earnings 9,917 11,017 2,121 2,121 1,490 1,490 631 30%
Donations 525 - 1,000 1,000 - - 1,000 100%
Other Income 17,621 12,238 21,000 21,000 4,448 4,448 16,552 79%
Interfund Transfers In - 26,423 - - - - - -
Total Revenue 231,395 288,059 255,121 255,121 93,828 93,828 161,293 63%
Expenditures by Type
Supplies 173,990 168,527 160,500 201,727 43,921 1,137 45,058 156,669 78%
Services & Charges
Education & Training 77,133 64,459 80,000 86,050 19,246 9,122 28,368 57,682 67%
Travel 40,706 41,704 50,000 50,000 9,238 - 9,238 40,762 82%
Other Services & Charges 65,622 37,480 55,000 57,600 5,900 900 6,800 50,800 88%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 183,461 143,643 185,000 193,650 34,384 10,022 44,406 149,244 77%
Capital - - - - - - - - -
Total Expenditures 357,452 312,170 345,500 395,377 78,306 11,159 89,465 305,913 77%
Net Surplus / (Deficit) (126,057) (24,110) (90,379) (140,256) 15,522 4,363
Beginning Cash Balance 573,049 445,146 421,276
Cash Adjustments (1,846) 240 -
Ending Cash Balance 445,146 421,276 281,020 442,878
Cash Reserves Target 89,363 78,042 98,844
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to fund the continuing education for the officers of the South Bend Police Department.
This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. In recent years, the Police Department has
been spending down the cash balance in this fund as they attend various trainings and purchase new equipment. This fund's revenues will not be able to support current spending
levels. In the future, the Police Department may look for other budget sources to fund education and training, such as paying for it out of the Police Department's budget in the
General Fund (#101).
Cash Reserves Target
25% of Annual expenditures
77
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Public Safety LOIT Fund Number 249
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 8,487,336 9,205,130 8,766,330 9,703,297 5,929,987 5,929,987 3,773,311 39%
Interest Earnings 22,175 78,327 10,000 10,000 10,515 10,515 (515) -5%
Total Revenue 8,509,511 9,283,457 8,776,330 9,713,297 5,940,502 5,940,502 3,772,796 39%
Expenditures by Department
Police Department 4,265,266 4,114,929 4,619,658 4,619,658 1,900,309 - 1,900,309 2,719,349 59%
Fire Department 3,273,458 3,867,331 4,330,887 4,330,887 1,747,238 - 1,747,238 2,583,649 60%
Total Expenditures 7,538,724 7,982,259 8,950,545 8,950,545 3,647,546 - 3,647,546 5,302,998 59%
Expenditures by Type
Personnel
Salaries & Wages 5,514,445 6,114,800 6,623,926 6,623,926 2,702,570 - 2,702,570 3,921,356 59%
Fringe Benefits 2,024,279 1,867,459 2,326,619 2,326,619 944,977 - 944,977 1,381,642 59%
Total Personnel 7,538,724 7,982,259 8,950,545 8,950,545 3,647,546 - 3,647,546 5,302,998 59%
Total Expenditures 7,538,724 7,982,259 8,950,545 8,950,545 3,647,546 - 3,647,546 5,302,998 59%
Net Surplus / (Deficit) 970,787 1,301,198 (174,215) 762,752 2,292,956 2,292,956
Beginning Cash Balance 988,905 1,953,942 3,253,787
Cash Adjustments (5,750) (1,353) -
Ending Cash Balance 1,953,942 3,253,787 4,016,539 5,552,320
Cash Reserves Target 603,098 638,581 716,044
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts.
This fund can only be used to pay for Public Safety personnel.
The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes.
Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year.
In 2020, one first class patrolman and one first class firefighter will be transferred from the General Fund (#101), bringing the total number of positions to 46 police officers and 46
firefighters.
Cash Reserves Target
8% of Annual expenditures - one month
reserve
78
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Police Take Home Vehicle Fund Number 278
Fund Type Internal Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 3,507 5,333 5,720 5,720 1,960 1,960 3,760 66%
Interest Earnings 13,423 20,608 8,432 8,432 2,540 2,540 5,892 70%
Interfund Transfers In - - - - - - - -
Total Revenue 16,930 25,941 14,152 14,152 4,500 4,500 9,652 68%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges 18,198 50,000 50,000 50,000 6,635 - 6,635 43,366 87%
Interfund Transfers Out - - - 49,087 49,087 - 49,087 - 0%
Total Services & Charges 18,198 50,000 50,000 99,087 55,722 - 55,722 43,366 44%
Capital - - - - - - - - -
Total Expenditures 18,198 50,000 50,000 99,087 55,722 - 55,722 43,366 44%
Net Surplus / (Deficit)(1,268) (24,059) (35,848) (84,935) (51,221) (51,221)
Beginning Cash Balance 752,925 748,876 725,194
Cash Adjustments (2,780) 376 -
Ending Cash Balance 748,876 725,194 640,259 675,216
Cash Reserves Target 750,000 750,000 750,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund pays for police vehicle off duty accident claims.
This fund charges police officers for liability insurance for take home police vehicles. Deductions from officers are made in accordance with an agreement with the Fraternal Order of
Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of
suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the
fund's cash balance. As the fund's cash balance dips below the reserve requirement set by the FOP, the City anticipate the deduction will be increased.
Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created.
Cash Reserves Target
Set dollar amount of $750,000
79
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Police Block Grants Fund Number 280
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 70 111 51 51 15 15 36 71%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 70 111 51 51 15 15 36 71%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)70 111 51 51 15 15
Beginning Cash Balance 3,927 3,983 4,095
Cash Adjustments (15) 2 -
Ending Cash Balance 3,983 4,095 4,146 4,117
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund has been used to account for certain Police grants.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
80
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Fire Department Capital Fund Number 287
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - 75,000 75,000 - - 75,000 100%
Charges for Services 1,616,582 - 1,801,814 1,873,250 71,436 71,436 1,801,814 96%
Interest Earnings 79,982 79,926 8,303 8,303 4,695 4,695 3,608 43%
Other Income 3,515 25,437 - - 43 43 (43) -
Interfund Transfers In 27,741 545,695 - - - - - -
Total Revenue 1,727,820 651,058 1,885,117 1,956,553 76,173 76,173 1,880,379 96%
Expenditures by Type
Supplies 39,950 18,800 - - - - - - -
Services & Charges
Professional Services 25,402 - - - - - - - -
Debt Service Principal 286,561 434,910 698,185 698,185 100,861 213,378 314,240 383,945 55%
Debt Service Interest & Fees 29,819 43,560 70,888 70,888 16,950 14,638 31,588 39,300 55%
Interfund Transfers Out 625,939 726,206 743,936 743,936 375,616 203,250 578,866 165,070 22%
Total Services & Charges 967,721 1,204,676 1,513,009 1,513,009 493,427 431,267 924,693 588,315 39%
Capital 919,235 1,570,388 410,000 1,859,316 677,199 723,059 1,400,257 459,059 25%
Total Expenditures 1,926,906 2,793,864 1,923,009 3,372,325 1,170,625 1,154,325 2,324,950 1,047,374 31%
Net Surplus / (Deficit) (199,086) (2,142,806) (37,892) (1,415,772) (1,094,452) (2,248,777)
Beginning Cash Balance 4,314,122 4,099,519 1,962,214
Cash Adjustments (15,517) 5,501 -
Ending Cash Balance 4,099,519 1,962,214 546,442 1,068,773
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2015 to track capital expenditures of the South Bend Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction
projects.
This fund received revenue from Medicaid settlements prior to 2019. In 2020, the interfund transfer from the EMS Operating Fund (#288) will be replaced by payments from St
Joseph County for the City providing EMS services. Revenue received from various grants for equipment or other capital is deposited here. This fund also receives revenue from
interest earned on the fund's cash balance.
Capital spending includes Fire Department fleet needs as well as updates and repair & maintenance to Fire Department facilities. To keep the fleet within a serviceable life span,
generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire
Department also uses this fund to replace necessary equipment such as self contained briefing apparatus (SCBA), cardiac monitors, and turnout gear.
In recent years, the City has begun purchasing equipment through five year capital leases. The budgeted expenditures for debt service principal and interest have increased as the capital
expenditures for vehicles and equipment has gone down.
Interfund Transfers Out includes transfers to debt service funds for principal and interest payments on two different bonds: 2013 EMS/Fire Station/Tower Bonds (final payment
2/1/33, debt schedule #116) and 2018 General Obligation Bonds-Fire Station #9 (final payment 1/15/38, debt schedule #168).
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
81
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Emergency Medical Services Operating Fund Number 288
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 24,659 23,943 - - - - - -
Charges for Services 6,217,287 5,661,421 - - - - - -
Fines, Forfeitures, and Fees 225 1,275 - - - - - -
Interest Earnings 48,596 59,267 - - 8,029 8,029 (8,029) -
Donations 200 - - - - - - -
Other Income 21,159 2,993 - - 797 797 (797) -
Interfund Transfers In - 988,936 - - - - - -
Total Revenue 6,312,126 6,737,835 - - 8,826 8,826 (8,826) -
Expenditures by Type
Personnel
Salaries & Wages 3,712,912 3,956,680 - - - - - - -
Fringe Benefits 1,369,042 1,213,698 - - - - - - -
Total Personnel 5,081,953 5,170,378 - - - - - - -
Supplies 341,657 351,249 - 1,468 1,468 - 1,468 - 0%
Services & Charges
Professional Services 157,713 71,285 - 1,293 1,292 - 1,292 1 0%
Utilities 18,800 8,758 - - - - - - -
Education & Training 44,560 19,688 - 4,778 4,778 - 4,778 - 0%
Repairs & Maintenance 127,347 93,053 - 44,889 30,614 14,275 44,888 1 0%
Interfund Allocations 220,456 261,156 - - - - - - -
Other Services & Charges 181,063 222,012 - 50,225 54,946 - 54,946 (4,721) -9%
Interfund Transfers Out - - 1,771,992 1,721,406 - - - 1,721,406 100%
Total Services & Charges 749,939 675,953 1,771,992 1,822,591 91,629 14,275 105,904 1,716,687 94%
Capital 19,811 35,359 - - - - - - -
Total Expenditures 6,193,361 6,232,938 1,771,992 1,824,059 93,097 14,275 107,372 1,716,687 94%
Net Surplus / (Deficit) 118,765 504,897 (1,771,992) (1,824,059) (84,271) (98,546)
Beginning Cash Balance 1,829,976 1,956,568 2,520,160
Cash Adjustments 7,828 58,695 -
Ending Cash Balance 1,956,568 2,520,160 696,101 2,344,404
Cash Reserves Target 1,548,340 1,558,234 456,015
Fund Purpose:
This fund accounted for the expenditures of the Emergency Medical Services (EMS) program. This Fund captured personnel and operating expenses primarily for Emergency Medical
Services division and reflected a portion of the cost associated with operating ambulances.
Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities will be
moved to the General Fund (#101). Moving EMS revenue and expenditures into the General Fund will simplify accounting. This includes 47 firefighters and 4 EMS billing personnel.
Keeping firefighter EMS personnel in a separate budget proved impractical due to frequently changing assignments. EMS expenditures related to billing will be accounted for in
separate division in the General Fund.
Cash Reserves Target
25% of Annual expenditures
82
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name HAZMAT Fund Number 289
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - 9,350 10,000 10,000 - - 10,000 100%
Interest Earnings 451 709 238 238 101 101 137 58%
Other Income - 12 - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 451 10,071 10,238 10,238 101 101 10,137 99%
Expenditures by Type
Supplies 8,834 1,457 10,000 10,000 - 2,404 2,404 7,596 76%
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures 8,834 1,457 10,000 10,000 - 2,404 2,404 7,596 76%
Net Surplus / (Deficit)(8,383) 8,614 238 238 101 (2,303)
Beginning Cash Balance 27,506 19,039 27,647
Cash Adjustments (84) (6) -
Ending Cash Balance 19,039 27,647 27,885 27,795
Cash Reserves Target 2,209 364 2,500
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials
Response. This typically happens once or twice a year. There are no budgeted positions in this fund, responses are made by firefighters of the South Bend Fire Department.
Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's
cash balance.
In recent years, this fund has been used to purchase supplies for the HAZMAT response team. No major expenditures are planned.
Cash Reserves Target
25% of Annual expenditures
83
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Indiana River Rescue Fund Number 291
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 100,590 111,870 90,000 90,000 52,000 52,000 38,000 42%
Interest Earnings 2,726 6,998 2,317 2,317 1,252 1,252 1,065 46%
Donations - 24,945 - - - - - -
Other Income 5,152 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 108,468 143,813 92,317 92,317 53,252 53,252 39,065 42%
Expenditures by Type
Personnel
Salaries & Wages 3,000 462 3,000 3,000 - - - 3,000 100%
Fringe Benefits - - 2,500 2,500 - - - 2,500 100%
Total Personnel 3,000 462 5,500 5,500 - - - 5,500 100%
Supplies 13,277 10,913 18,500 21,282 14,029 2,326 16,356 4,926 23%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising - 890 1,300 1,300 - - - 1,300 100%
Education & Training 2,054 10,855 9,000 9,000 425 - 425 8,575 95%
Travel 9,845 942 15,000 15,000 - - - 15,000 100%
Repairs & Maintenance 21,764 7,520 43,000 43,000 - - - 43,000 100%
Other Services & Charges 600 - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 34,264 20,206 68,300 68,300 425 - 425 67,875 99%
Capital - - - - - - - - -
Total Expenditures 50,541 31,581 92,300 95,082 14,454 2,326 16,781 78,301 82%
Net Surplus / (Deficit) 57,927 112,232 17 (2,765) 38,798 36,471
Beginning Cash Balance 123,859 181,204 293,325
Cash Adjustments (583) (111) -
Ending Cash Balance 181,204 293,325 290,560 334,643
Cash Reserves Target 12,635 7,895 23,771
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically
2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of
instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and it's
unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic
trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue."
Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats,
outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of our teaching sites have actual accident histories.
This fund collects tuition fees for students attending the Indiana River Rescue School. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned.
Cash Reserves Target
25% of Annual expenditures
84
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Police Grants Fund Number 292
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue - - - - - - - -
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges 21,735 - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 21,735 - - - - - - - -
Capital - - - - - - - - -
Total Expenditures 21,735 - - - - - - - -
Net Surplus / (Deficit)(21,735) - - - - -
Beginning Cash Balance 48,451 26,716 26,716
Cash Adjustments - - -
Ending Cash Balance 26,716 26,716 26,716 26,716
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund #295.
There isn't a source of revenue at this time. Per the grant restrictions, no interest is earned on the cash balance in this fund.
There are no planned expenditures at this time.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
85
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Regional Police Academy Fund Number 294
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 21,192 23,525 20,000 20,000 9,250 9,250 10,750 54%
Interest Earnings 1,711 3,069 1,240 1,240 466 466 774 62%
Other Income - 175 - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 22,903 26,769 21,240 21,240 9,716 9,716 11,524 54%
Expenditures by Type
Supplies 190 - 1,500 1,500 214 - 214 1,286 86%
Services & Charges
Professional Services - - - - - - - - -
Education & Training 6,150 157 10,000 10,000 - - - 10,000 100%
Travel - - 1,500 1,500 - - - 1,500 100%
Other Services & Charges 5,249 6,579 9,500 9,500 2,843 - 2,843 6,657 70%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 11,399 6,737 21,000 21,000 2,843 - 2,843 18,157 86%
Capital - - - - - - - - -
Total Expenditures 11,589 6,737 22,500 22,500 3,057 - 3,057 19,443 86%
Net Surplus / (Deficit) 11,314 20,032 (1,260) (1,260) 6,659 6,659
Beginning Cash Balance 87,473 98,440 118,481
Cash Adjustments (348) 10 -
Ending Cash Balance 98,440 118,481 117,221 125,343
Cash Reserves Target 2,897 1,684 5,625
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to fund the cost of course material and instructors at the South Bend Police Academy.
The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance.
There are no major expenditures planned for this fund.
Cash Reserves Target
25% of Annual expenditures
86
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name COPS MORE Grant Fund Number 295
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 101,310 56,495 - 249,946 180,998 180,998 68,948 28%
Fines, Forfeitures, and Fees 12,766 9,219 10,000 10,000 2,886 2,886 7,114 71%
Interest Earnings 2,278 4,724 1,265 1,265 89 89 1,176 93%
Donations - 5,098 - - - - - -
Other Income 14,012 1,949 20,000 20,000 116 116 19,884 99%
Interfund Transfers In - - - - - - - -
Total Revenue 130,367 77,485 31,265 281,211 184,089 184,089 97,122 35%
Expenditures by Type
Supplies 19,215 65,306 47,000 130,317 86,905 - 86,905 43,412 33%
Services & Charges
Professional Services - - - - - - - - -
Education & Training - 300 - - - - - - -
Travel - - - - - 20,906 20,906 (20,906) -
Other Services & Charges 43,835 44,622 45,000 45,000 11,417 6,408 17,825 27,175 60%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 43,835 44,922 45,000 45,000 11,417 27,314 38,731 6,269 14%
Capital - - - 215,909 138,812 76,425 215,238 671 0%
Total Expenditures 63,050 110,228 92,000 391,226 237,134 103,739 340,873 50,352 13%
Net Surplus / (Deficit) 67,316 (32,743) (60,735) (110,015) (53,045) (156,785)
Beginning Cash Balance 135,365 202,035 169,439
Cash Adjustments (646) 146 -
Ending Cash Balance 202,035 169,439 59,424 116,684
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track Federal Grants received for specific purposes outlined in each grant. In recent years, this fund has also been used to track donations and their
associated expenditures.
This fund recives revenue from various Federal and State Grants. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the
Making Officer Redeployment Effective (MORE) program. The cash balance results from funds received from the grants along with impound towing fees.
In recent years, this fund has been used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend
Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to
value peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. The
PAL program is being expanded in 2020, with more funding budgeted in the Police Department's budget in the General Fund (#101). 2019 Capital - $80,000 for 3D crime scene
equipment.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
87
City of South Bend, Indiana
Monthly Financial Report
March 31, 2020
Fund Name Police Federal Drug Enforcement Fund Number 299
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 6,201 - 5,000 5,000 - - 5,000 100%
Interest Earnings 2,654 3,131 1,366 1,366 588 588 778 57%
Other Income 36,436 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 45,291 3,131 6,366 6,366 588 588 5,778 91%
Expenditures by Type
Supplies - - 6,000 6,000 - - - 6,000 100%
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital 22,100 43,499 45,000 45,000 - - - 45,000 100%
Total Expenditures 22,100 43,499 51,000 51,000 - - - 51,000 100%
Net Surplus / (Deficit)23,191 (40,368) (44,634) (44,634) 588 588
Beginning Cash Balance 130,729 153,920 113,552
Cash Adjustments - - -
Ending Cash Balance 153,920 113,552 68,918 114,139
Cash Reserves Target 5,525 10,875 12,750
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to receive the Police Department's share of money acquired in Federal drug enforcement activity. Expenditures are to be used to fund drug enforcement and
training.
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the Fed for seized assets in drug activities. This fund also receives
revenue from interest earned on the fund's cash balance.
Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training.
Cash Reserves Target
25% of Annual expenditures
88
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name 2018 Fire Station #9 Bond Debt Service Fund Number 350
Fund Type Debt Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interfund Transfers In 120,663 321,706 341,231 341,231 173,866 173,866 167,365 49%
Total Revenue 120,663 321,706 341,231 341,231 173,866 173,866 167,365 49%
Expenditures by Type
Services & Charges
Debt Service Principal 75,000 170,000 195,000 195,000 100,000 - 100,000 95,000 49%
Debt Service Interest & Fees 45,663 151,706 146,231 146,231 73,866 - 73,866 72,365 49%
Total Services & Charges 120,663 321,706 341,231 341,231 173,866 - 173,866 167,365 49%
Total Expenditures 120,663 321,706 341,231 341,231 173,866 - 173,866 167,365 49%
Net Surplus / (Deficit) - - - - - -
Beginning Cash Balance - - -
Cash Adjustments - - -
Ending Cash Balance - - - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the General Obligation Bonds, Series 2018 (debt schedule #168).
The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. The par amount
of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%.
This fund receives interfund transfers from the Fire Department Capital Fund (#287) in the amount of the debt service payments.
Debt service payments are due on January 15 and July 15. The final bond payment is due 1/15/38.
Cash Reserves Target
No reserve requirement
89
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name 2018 Fire Station #9 Bond Capital Fund Number 451
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 55,108 42,008 3,854 3,854 1,316 1,316 2,538 66%
Debt Proceeds 5,082,316 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 5,137,424 42,008 3,854 3,854 1,316 1,316 2,538 66%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Debt Service Interest & Fees 215,133 - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 215,133 - - - - - - - -
Capital 1,420,290 3,143,446 - 89,311 63,772 - 63,772 25,539 29%
Total Expenditures 1,635,423 3,143,446 - 89,311 63,772 - 63,772 25,539 29%
Net Surplus / (Deficit)3,502,001 (3,101,438) 3,854 (85,457) (62,456) (62,456)
Beginning Cash Balance - 3,494,445 399,877
Cash Adjustments (7,556) 6,871 -
Ending Cash Balance 3,494,445 399,877 314,420 339,039
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and
addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders will be recorded in
the 2018 Fire Station #9 Bond Debt Service Fund (#350). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a).
The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of
3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects.
Construction of Fire Station 9 was completed in 2019. The new station was constructed at the corner of Mishawaka Avenue and 21st Street and will house Engine 9, Medic 9, Boat 2,
and accommodate up to seven assigned firefighters per day.
The remaining bond capital proceeds will be used to construct an additional classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an
approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
90
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Fire Pension Fund Number 701
Fund Type Pension Trust Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 4,475,669 4,466,993 4,900,000 4,900,000 - - 4,900,000 100%
Interest Earnings 7,439 8,670 6,502 6,502 220 220 6,282 97%
Other Income 9,010 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 4,492,118 4,475,663 4,906,502 4,906,502 220 220 4,906,282 100%
Expenditures by Type
Personnel
Salaries & Wages 4,636,193 4,449,225 4,791,361 4,791,361 1,781,862 - 1,781,862 3,009,499 63%
Fringe Benefits - - - - - - - - -
Total Personnel 4,636,193 4,449,225 4,791,361 4,791,361 1,781,862 - 1,781,862 3,009,499 63%
Supplies 67 - 100 100 - - - 100 100%
Services & Charges
Professional Services 3,202 4,000 6,100 6,100 3,500 - 3,500 2,600 43%
Travel - - 350 350 - - - 350 100%
Other Services & Charges 919 1,126 1,400 1,400 378 - 378 1,022 73%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 4,121 5,126 7,850 7,850 3,878 - 3,878 3,972 51%
Total Expenditures 4,640,381 4,454,351 4,799,311 4,799,311 1,785,739 - 1,785,739 3,013,571 63%
Net Surplus / (Deficit)(148,263) 21,312 107,191 107,191 (1,785,520) (1,785,520)
Beginning Cash Balance 464,746 315,085 336,501
Cash Adjustments (1,398) 104 -
Ending Cash Balance 315,085 336,501 443,692 (1,448,441)
Cash Reserves Target 464,038 445,435 479,931
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health insurance
payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget.
Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a
negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the pension payments to retired firefighters or surviving spouses and for death benefits paid out. For the year 2020, there are no scheduled DROP (deferred
retirement option plan) payments.
Cash Reserves Target
10% of Annual expenditures
91
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Police Pension Fund Number 702
Fund Type Pension Trust Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 6,223,858 6,111,782 6,347,700 6,117,752 - - 6,117,752 100%
Interest Earnings 14,743 17,014 12,428 12,428 278 278 12,150 98%
Other Income 4,124 2,890 8,000 8,000 6,284 6,284 1,716 21%
Interfund Transfers In - - - - - - - -
Total Revenue 6,242,725 6,131,686 6,368,128 6,138,180 6,561 6,561 6,131,618 100%
Expenditures by Type
Personnel
Salaries & Wages 6,175,699 6,374,654 6,229,288 6,229,288 2,696,269 - 2,696,269 3,533,019 57%
Fringe Benefits 261 - 3,717 3,717 - - - 3,717 100%
Total Personnel 6,175,960 6,374,654 6,233,005 6,233,005 2,696,269 - 2,696,269 3,536,736 57%
Supplies - - - - - - - - -
Services & Charges
Professional Services 3,200 4,000 6,500 6,500 3,500 - 3,500 3,000 46%
Travel - - 500 500 - - - 500 100%
Other Services & Charges 979 1,271 1,400 1,400 563 34 597 803 57%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 4,179 5,271 8,400 8,400 4,063 34 4,097 4,303 51%
Total Expenditures 6,180,140 6,379,925 6,241,405 6,241,405 2,700,332 34 2,700,366 3,541,039 57%
Net Surplus / (Deficit) 62,585 (248,240) 126,723 (103,225) (2,693,770) (2,693,805)
Beginning Cash Balance 886,366 945,540 698,148
Cash Adjustments (3,411) 848 -
Ending Cash Balance 945,540 698,148 594,923 (1,994,425)
Cash Reserves Target 618,014 637,993 624,141
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana.
Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a
negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the pension payments to retired officers or surviving spouses and for death benefits paid out. After 2020, there will be no 1977 convertees.
Cash Reserves Target
10% of Annual expenditures
92
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Police K-9 Unit Fund Number 705
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 51 65 4 4 9 9 (5) -125%
Donations - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 51 65 4 4 9 9 (5) -125%
Expenditures by Type
Supplies - - - - - - - - -
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges 601 - 2,020 2,020 - - - 2,020 100%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 601 - 2,020 2,020 - - - 2,020 100%
Capital - - - - - - - - -
Total Expenditures 601 - 2,020 2,020 - - - 2,020 100%
Net Surplus / (Deficit)(550) 65 (2,016) (2,016) 9 9
Beginning Cash Balance 2,889 2,330 2,395
Cash Adjustments (9) 1 -
Ending Cash Balance 2,330 2,395 379 2,408
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for donations for the Police K-9 unit and track expenditures of those funds.
This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance.
The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing.
Cash Reserves Target
No reserve requirement
93
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Studebaker-Oliver Revitalizing Grants Fund Number 209
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 28,198 - - - - - - -
Interest Earnings 16,217 24,778 20,000 20,000 3,065 3,065 16,935 85%
Other Income 100,000 100,000 100,000 100,000 - - 100,000 100%
Interfund Transfers In - - - - - - - -
Total Revenue 144,415 124,778 120,000 120,000 3,065 3,065 116,935 97%
Expenditures by Type
Services & Charges
Professional Services 93,868 149,969 25,000 873,464 155,824 638,795 794,619 78,845 9%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 93,868 149,969 25,000 873,464 155,824 638,795 794,619 78,845 9%
Capital - - - - - - - - -
Total Expenditures 93,868 149,969 25,000 873,464 155,824 638,795 794,619 78,845 9%
Net Surplus / (Deficit) 50,547 (25,191) 95,000 (753,464) (152,759) (791,554)
Beginning Cash Balance 876,414 954,136 929,415
Cash Adjustments 27,174 470 -
Ending Cash Balance 954,136 929,415 175,951 778,249
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year.
EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield
site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites
included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup
activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased
approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup
reporting, and community involvement activities.
It is unclear whether additional grants will be available after 2017. Other income is derived from repayment from the River West TIF Fund (#324), with the last payment due in 2020.
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
94
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Economic Development State Grants Fund Number 210
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 2,375 - - 555,695 - - 555,695 100%
Interest Earnings 6,784 2,878 3,000 3,000 517 517 2,483 83%
Other Income 54,008 72,010 72,011 72,011 18,003 18,003 54,008 75%
Interfund Transfers In - - - - - - - -
Total Revenue 63,167 74,888 75,011 630,706 18,519 18,519 612,186 97%
Expenditures by Type
Services & Charges
Professional Services - 53,699 - 63,463 29,291 34,172 63,463 - 0%
Debt Service Principal 65,591 67,581 69,632 69,632 17,213 35,076 52,289 17,343 25%
Debt Service Interest & Fees 6,419 4,429 2,379 2,379 789 929 1,718 661 28%
Other Services & Charges 55,662 - - - - - - - -
Interfund Transfers Out - 230,000 - - - - - - -
Total Services & Charges 127,672 355,710 72,011 135,474 47,293 70,177 117,471 18,004 13%
Capital - - - - - - - - -
Total Expenditures 127,672 355,710 72,011 135,474 47,293 70,177 117,471 18,004 13%
Net Surplus / (Deficit) (64,506) (280,822) 3,000 495,232 (28,774) (98,951)
Beginning Cash Balance 410,752 344,987 64,775
Cash Adjustments (1,259) 610 -
Ending Cash Balance 344,987 64,775 560,007 40,899
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
This fund receives grant monies and revenue from interest earned on the fund's cash balance.
Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program with final payment due in 2021.
- Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
95
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Department of Community Investment (DCI) Fund Number 211
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 270,192 434,000 464,500 464,500 7,500 7,500 457,000 98%
Charges for Services 338,582 212,079 249,070 249,070 120,889 120,889 128,181 51%
Fines, Forfeitures, and Fees - - 40,000 40,000 15,650 15,650 24,350 61%
Interest Earnings 14,158 17,680 15,000 15,000 2,444 2,444 12,556 84%
Other Income 4,256 4,123 - - 1,189 1,189 (1,189) -
Interfund Allocation Reimb - - 174,531 174,531 72,723 72,723 101,808 58%
Interfund Transfers In 1,866,020 2,350,633 2,288,899 2,288,899 953,705 953,705 1,335,194 58%
Total Revenue 2,493,209 3,018,515 3,232,000 3,232,000 1,174,100 1,174,100 2,057,900 64%
Expenditures by Type
Personnel
Salaries & Wages 1,464,757 1,493,197 1,788,354 1,778,354 649,231 - 649,231 1,129,123 63%
Fringe Benefits 630,626 528,540 665,776 665,776 243,036 - 243,036 422,740 63%
Total Personnel 2,095,383 2,021,736 2,454,130 2,444,130 892,267 - 892,267 1,551,863 63%
Supplies 19,501 18,276 25,792 28,054 9,094 49 9,143 18,911 67%
Services & Charges
Professional Services 319,616 157,623 296,100 434,679 82,859 162,199 245,057 189,622 44%
Printing & Advertising 10,940 13,604 24,707 24,773 3,848 1,952 5,800 18,973 77%
Education & Training 8,889 9,835 23,900 23,900 1,019 - 1,019 22,881 96%
Travel 17,302 24,271 28,000 29,524 4,502 - 4,502 25,022 85%
Repairs & Maintenance 1,989 9,911 2,600 101,951 11,393 88,178 99,571 2,380 2%
Interfund Allocations 390,538 464,363 357,941 357,941 149,145 - 149,145 208,796 58%
Other Services & Charges 10,694 16,116 18,830 20,726 5,268 439 5,706 15,020 72%
Interfund Transfers Out - - - 35,000 35,000 - 35,000 - 0%
Total Services & Charges 759,969 695,723 752,078 1,028,494 293,033 252,768 545,801 482,694 47%
Capital - - - - - - - - -
Total Expenditures 2,874,853 2,735,735 3,232,000 3,500,678 1,194,394 252,817 1,447,211 2,053,468 59%
Net Surplus / (Deficit) (381,644) 282,780 - (268,678) (20,294) (273,111)
Beginning Cash Balance 1,114,625 729,684 1,012,307
Cash Adjustments (3,297) (158) -
Ending Cash Balance 729,684 1,012,307 743,629 1,002,314
Cash Reserves Target 287,485 273,574 350,068
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the activities of the Department of Community Investment.
DCI's mission is to spur investment in a stronger South Bend by doing the following:
- Attracting & retaining growing businesses
- Connecting residents to economic opportunities
- Planning for vibrant neighborhoods
This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund (#408). Transfers are made on a quarterly basis. This fund also receives revenue
from federal grants, transfer from the Building Department (Fund #600), and staff contracts.
In 2019, four (4) new positions were added: Engagement Specialist, Zoning Manager, Zoning Specialist, and an Administrative Assistant. The new staff members allow the
Department of Community Investment to increase its engagement and outreach into neighborhoods and bring the Planning Commission in-house instead of going through St. Joseph
County's Area Plan Commission. In 2020, a part-time position will be added to help promote greater regulatory compliance for HPC and new City zoning responsibilities. Additional
capacity can be used to support Business Licensing to reduce the work load of a Code Inspector.
Cash Reserves Target
10% of Annual expenditures
96
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Dept of Community Investment Grants Fund Number 212
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 3,542,536 2,030,043 2,711,000 7,093,322 700,815 700,815 6,392,507 90%
Fines, Forfeitures, and Fees 110 30 - - 10 10 (10) -
Other Income 203,444 483,931 203,000 203,000 94,234 94,234 108,766 54%
Interfund Transfers In - - - - - - - -
Total Revenue 3,746,089 2,514,004 2,914,000 7,296,322 795,060 795,060 6,501,263 89%
Expenditures by Type
Services & Charges
Professional Services - - - 367,678 2,788 65,000 67,788 299,890 82%
Grants & Subsidies 3,848,101 2,555,898 2,911,000 5,264,954 774,495 2,622,722 3,397,217 1,867,737 35%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 3,848,101 2,555,898 2,911,000 5,632,632 777,283 2,687,722 3,465,005 2,167,627 38%
Capital - - - - - - - - -
Total Expenditures 3,848,101 2,555,898 2,911,000 5,632,632 777,283 2,687,722 3,465,005 2,167,627 38%
Net Surplus / (Deficit) (102,012) (41,893) 3,000 1,663,690 17,776 (2,669,946)
Beginning Cash Balance 450,607 347,782 305,248
Cash Adjustments (813) (641) -
Ending Cash Balance 347,782 305,248 1,968,938 266,340
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources, Expenditures, and Significant Changes/Variances:
There are no significant changes.
This fund accounts for various grants including:
Community Development Block Grant (CDBG) - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable
living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the
elimination of slum and blight.
Emergency Solutions Grant (ESG) - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the
shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project (NSP) - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are
the result of the mortgage foreclosure crisis in the nation. HUD provides money to local governments (cities and counties), nonprofits, and all 50 states. Generally, the money must be
used to buy, fix up, and resell foreclosed and abandoned homes. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent
of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose
incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed
120 percent of area median income. Activities may not qualify under NSP using the "prevent or eliminate slums and blight" or "address urgent community development needs"
objectives.
Shelter Plus Care Program (S+C) - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other
sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with
alcohol and/or drugs, and HIV/AIDS or related diseases.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
97
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Urban Development Action Grant Fund Number 410
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 6,344 844 500 500 159 159 341 68%
Other Income 37,508 84,104 30,000 30,000 8,076 8,076 21,924 73%
Interfund Transfers In - - - - - - - -
Total Revenue 43,852 84,948 30,500 30,500 8,235 8,235 22,265 73%
Expenditures by Type
Services & Charges
Debt Service Principal 486,081 60,000 40,000 40,000 20,000 - 20,000 20,000 50%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 486,081 60,000 40,000 40,000 20,000 - 20,000 20,000 50%
Capital - - - - - - - - -
Total Expenditures 486,081 60,000 40,000 40,000 20,000 - 20,000 20,000 50%
Net Surplus / (Deficit) (442,229) 24,948 (9,500) (9,500) (11,765) (11,765)
Beginning Cash Balance 471,939 28,919 53,838
Cash Adjustments (790) (30) -
Ending Cash Balance 28,919 53,838 44,338 42,165
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments.
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool.
Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (#404) in connection with a downtown hotel/parking garage project. The final payment is due
in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following
current amortization schedule which goes out to 2046. Therefore, in the 2018 budget a total of $486,081 is paid off using the current balance in cash reserves. Payments in future years
will be made as BDC loan collections are received.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
98
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Consolidated Building Fund Fund Number 600
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Building Department
Licenses & Permits 1,566,575 1,646,044 1,772,550 1,772,550 450,345 450,345 1,322,205 75%
Interest Earnings 46,652 54,618 25,201 25,201 6,979 6,979 18,222 72%
Other Income 7,186 6,317 3,000 3,000 222 222 2,778 93%
Interfund Transfers In 7,428 - - - - - - -
Total Building Department 1,627,841 1,706,979 1,800,751 1,800,751 457,546 457,546 1,343,205 75%
Total Code Enforcement 1,506,064 2,983,937 - - 2,129 2,129 (2,129) -
Total Fund Revenue 3,133,906 4,690,916 1,800,751 1,800,751 459,675 459,675 1,341,076 74%
Expenditures
Building Department
Personnel
Salaries & Wages 681,787 716,916 874,667 874,667 325,437 - 325,437 549,230 63%
Fringe Benefits 319,576 273,508 339,734 339,734 130,078 - 130,078 209,656 62%
Total Personnel 1,001,363 990,425 1,214,401 1,214,401 455,515 - 455,515 758,886 62%
Supplies 21,813 14,307 19,576 24,818 8,609 72 8,681 16,137 65%
Services & Charges
Professional Services 4,454 - 10,000 10,650 2,150 - 2,150 8,500 80%
Printing & Advertising 700 3,809 4,693 4,693 336 - 336 4,357 93%
Education & Training 3,190 2,859 3,500 3,500 2,278 - 2,278 1,222 35%
Travel 3,450 684 6,000 6,000 - - - 6,000 100%
Repairs & Maintenance 30,553 18,871 25,000 25,000 6,225 - 6,225 18,775 75%
Interfund Allocations 337,091 252,023 328,799 328,799 136,999 - 136,999 191,800 58%
Debt Service Principal 42,475 46,342 42,727 42,727 21,218 4,342 25,561 17,166 40%
Debt Service Interest & Fees 3,749 3,141 2,225 2,225 1,201 400 1,601 624 28%
Other Services & Charges 43,665 3,948 20,572 22,072 6,117 - 6,117 15,955 72%
Interfund Transfers Out - 158,943 - - - - - - -
Total Services & Charges 469,328 490,621 443,516 445,666 176,524 4,742 181,267 264,399 59%
Capital - - 50,000 50,000 - - - 50,000 100%
Total Building Department 1,492,504 1,495,352 1,727,493 1,734,885 640,648 4,815 645,463 1,089,422 63%
Total Code Enforcement 2,678,595 3,001,390 - 270,543 23,183 241,222 264,405 6,138 2%
Total Fund Expenditures 4,171,099 4,496,742 1,727,493 2,005,428 663,831 246,036 909,867 1,095,561 55%
Net Surplus / (Deficit) (1,037,193) 194,174 73,258 (204,677) (204,156) (450,193)
Beginning Cash Balance 3,143,961 2,092,204 2,285,733
Cash Adjustments (14,564) (645) -
Ending Cash Balance 2,092,204 2,285,733 2,081,056 2,085,495
Cash Reserves Target 1,042,775 1,124,185 501,357
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2020, an additional Administrative Assistant position is being added to better serve the needs of the Department and its administrative staff, bringing the total staff count to 16 full-
time positions. Additionally, there will be two promotions from Administrative Assistant to Executive Assistant and Assistant Manager of Customer Service to better align the
responsibilities of the staff to the corresponding positions they hold, and to be more consistent with similar positions throughout the City. In 2019, the Building Department was
organizationally brought under the direction of the Department of Community Investment.
Starting in 2020, the Code Enforcement Department's budget will be moved out of this fund and into its own fund (#230).
This fund accounts for the activities of the Building Department. The Building Department regulates the “built environment” through enforcement of current building codes and
zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all
properties with a 5 digit address within St. Joseph County.
Revenue for the Building Department is primarily generated through issuing permits for construction, demolition, or occupancy. In addition, contractor registrations and licenses are
also issued and monitored. Revenue is expected to increase based on current trends.
Cash Reserves Target
25% of Annual expenditures
99
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Industrial Revolving Fund Fund Number 754
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Other Income 234,521 293,958 225,200 225,200 74,154 74,154 151,046 67%
Interfund Allocation Reimb - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 234,521 293,958 225,200 225,200 74,154 74,154 151,046 67%
Expenditures by Type
Services & Charges
Professional Services 89,432 95,223 135,000 130,000 17,711 - 17,711 112,290 86%
Other Services & Charges 12,826 24,218 14,000 19,000 4,197 - 4,197 14,803 78%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 102,258 119,441 149,000 149,000 21,908 - 21,908 127,093 85%
Capital - - - - - - - - -
Total Expenditures 102,258 119,441 149,000 149,000 21,908 - 21,908 127,093 85%
Net Surplus / (Deficit) 132,263 174,517 76,200 76,200 52,247 52,247
Beginning Cash Balance 2,917,106 1,632,491 2,078,333
Cash Adjustments (1,416,878) 271,325 -
Ending Cash Balance 1,632,491 2,078,333 2,154,533 2,153,798
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department
for administrative services. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances
that must be maintained.
This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
Expenditures are for legal services and administrative & program fees.
Cash Reserves Target
No City reserve requirement; there are
program requirements
100
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Smart Streets Debt Service Fund Number 756
Fund Type Debt Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 4,588 4,629 3,000 3,000 805 805 2,195 73%
Other Income - - - - - - - -
Interfund Transfers In 1,714,000 1,715,500 1,716,500 1,716,500 858,000 858,000 858,500 50%
Total Revenue 1,718,588 1,720,129 1,719,500 1,719,500 858,805 858,805 860,695 50%
Expenditures by Type
Services & Charges
Debt Service Principal 940,000 970,000 1,000,000 1,000,000 495,000 - 495,000 505,000 51%
Debt Service Interest & Fees 770,444 742,019 713,044 713,044 360,884 - 360,884 352,160 49%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 1,710,444 1,712,019 1,713,044 1,713,044 855,884 - 855,884 857,160 50%
Capital - - - - - - - - -
Total Expenditures 1,710,444 1,712,019 1,713,044 1,713,044 855,884 - 855,884 857,160 50%
Net Surplus / (Deficit) 8,145 8,111 6,456 6,456 2,921 2,921
Beginning Cash Balance 1,718,645 1,726,790 1,734,901
Cash Adjustments - - -
Ending Cash Balance 1,726,790 1,734,901 1,741,357 1,737,822
Cash Reserves Target 1,726,790 1,734,901 1,741,357
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Smart Streets Debt Service Reserve Fund accounts for debt service reserve on the 2015 Smart Streets bond that had a par amount of $25 million. The accounting records are
maintained in trustee bank accounts.
The trustee bank receives debt service payments from the City and passes them through to the bondholders. This fund also receives revenue from interest earned on the cash balance at
the trustee bank.
The River West TIF Fund (#324) transfers money into this fund semi-annualy to cover debt service payments. The final payment is due February 1, 2037 (debt schedule #135). The
debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond were tracked in the Smart Streets Bond Capital Fund (#753).
Cash Reserves Target
100% cash reserves per bond covenants
101
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Eddy Street Commons Capital Fund Number 759
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 121 65 - 20 11 11 9 45%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 121 65 - 20 11 11 9 45%
Expenditures by Type
Services & Charges
Professional Services 1,500 - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 1,500 - - - - - - - -
Capital 8,477,690 4,602,119 - 3,048,122 822,888 - 822,888 2,225,234 73%
Total Expenditures 8,479,190 4,602,119 - 3,048,122 822,888 - 822,888 2,225,234 73%
Net Surplus / (Deficit)(8,479,069) (4,602,054) - (3,048,102) (822,877) (822,877)
Beginning Cash Balance 16,129,314 7,650,244 3,048,190
Cash Adjustments - - -
Ending Cash Balance 7,650,244 3,048,190 88 2,225,313
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). The funds
will be spent on Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame.
Initial revenues were bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163).
Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank.
This fund is expected to be spent down or fully encumbered in 2020.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
102
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Eddy Street Commons Debt Service Fund Number 760
Fund Type Debt Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 6,428 8,792 6,000 6,000 1,500 1,500 4,500 75%
Other Income - - - - - - - -
Interfund Transfers In 2,223,472 1,298,125 1,390,625 1,390,625 648,125 648,125 742,500 53%
Total Revenue 2,229,900 1,306,917 1,396,625 1,396,625 649,625 649,625 747,000 53%
Expenditures by Type
Services & Charges
Debt Service Principal 25,000 50,000 145,000 145,000 25,000 - 25,000 120,000 83%
Debt Service Interest & Fees 1,253,472 1,248,125 1,246,625 1,246,625 623,125 - 623,125 623,500 50%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 1,278,472 1,298,125 1,391,625 1,391,625 648,125 - 648,125 743,500 53%
Capital - - - - - - - - -
Total Expenditures 1,278,472 1,298,125 1,391,625 1,391,625 648,125 - 648,125 743,500 53%
Net Surplus / (Deficit)951,428 8,792 5,000 5,000 1,500 1,500
Beginning Cash Balance 2,501,480 3,452,908 3,461,700
Cash Adjustments - - -
Ending Cash Balance 3,452,908 3,461,700 3,466,700 3,463,201
Cash Reserves Target 2,500,000 2,500,000 2,500,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (#436) and the subsequent semi-annual payment of debt service principal and
interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. This amount was deposited into this
debt service fund at the time of the closing. In December 2018, an additional $945,000 was added to the debt service reserve. The bonds were closed on August 14, 2017 and the par
amount was $25 million.
This fund receives debt service payments from the City (recorded as interfund transfers) and passes them to bondholders through trustee banks. This fund also receives revenue from
interest earned on the cash held at the trustee bank.
The principal and interest payments are set forth in the 20 year debt amortization schedule with the first payment made on February 15, 2018 and the final payment on February 15,
2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the
project are tracked in the Eddy Street Commons Capital Fund (#759).
Cash Reserves Target
$2,500,000 minimum
103
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Motor Vehicle Highway Fund Number 202
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 6,870,730 3,209,051 3,041,250 3,041,250 1,094,980 1,094,980 1,946,270 64%
Licenses & Permits - 3,150 3,000 3,000 775 775 2,225 74%
Charges for Services 246,361 253,301 232,670 232,670 62,615 62,615 170,055 73%
Interest Earnings 137,767 165,725 28,864 28,864 14,553 14,553 14,311 50%
Other Income 56,611 42,383 5,300 5,300 48,077 48,077 (42,777) -807%
Interfund Allocation Reimb - 138,150 149,020 149,020 62,087 62,087 86,933 58%
Interfund Transfers In 3,814,963 3,852,066 4,437,750 4,937,750 2,349,066 2,349,066 2,588,684 52%
Total Revenue 11,126,434 7,663,825 7,897,854 8,397,854 3,632,153 3,632,153 4,765,701 57%
Expenditures by Division
Streets / Traffic & Lighting 8,941,494 9,441,018 7,230,493 7,474,820 3,282,746 638,270 3,921,015 3,553,805 48%
Curb & Sidewalk Program 1,322,900 1,494,709 1,681,932 1,765,355 323,823 476,855 800,677 964,678 55%
Total Expenditures 10,264,393 10,935,727 8,912,425 9,240,175 3,606,568 1,115,124 4,721,693 4,518,483 49%
Expenditures by Type
Personnel
Salaries & Wages 2,885,203 2,602,952 2,295,114 2,295,114 1,233,038 - 1,233,038 1,062,076 46%
Fringe Benefits 1,351,638 970,717 928,777 928,777 535,745 - 535,745 393,032 42%
Total Personnel 4,236,841 3,573,668 3,223,891 3,223,891 1,768,783 - 1,768,783 1,455,108 45%
Supplies 1,701,021 1,080,335 1,209,775 1,812,474 398,568 394,189 792,757 1,019,717 56%
Services & Charges
Professional Services 670,422 645,007 749,014 830,722 28,889 476,855 505,743 324,979 39%
Printing & Advertising 263 222 5,740 5,740 65 - 65 5,675 99%
Utilities 45,568 49,037 49,200 49,820 21,679 5,500 27,179 22,641 45%
Education & Training 4,425 9,540 15,000 15,000 1,300 - 1,300 13,700 91%
Travel 1,716 3,391 15,000 15,000 2,210 - 2,210 12,790 85%
Repairs & Maintenance 1,706,018 424,771 1,047,588 690,214 425,158 100,588 525,746 164,468 24%
Interfund Allocations 1,018,733 1,628,279 1,534,987 1,534,987 639,575 - 639,575 895,412 58%
Debt Service Principal 719,631 734,901 869,006 869,006 293,590 125,753 419,343 449,663 52%
Debt Service Interest & Fees 36,899 45,227 69,940 69,940 14,961 10,940 25,901 44,039 63%
Other Services & Charges 94,989 177,033 123,284 123,381 11,790 1,300 13,090 110,291 89%
Interfund Transfers Out - 2,500,000 - - - - - - -
Total Services & Charges 4,298,664 6,217,408 4,478,759 4,203,810 1,439,218 720,936 2,160,153 2,043,658 49%
Capital 27,868 64,316 - - - - - - -
Total Expenditures 10,264,393 10,935,727 8,912,425 9,240,175 3,606,568 1,115,124 4,721,693 4,518,483 49%
Net Surplus / (Deficit) 862,040 (3,271,902) (1,014,571) (842,321) 25,585 (1,089,540)
Beginning Cash Balance 7,132,834 7,993,003 4,743,203
Cash Adjustments (1,871) 22,101 -
Ending Cash Balance 7,993,003 4,743,203 3,900,882 4,777,702
Cash Reserves Target 2,566,098 2,733,932 2,310,044
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund accounts for the operations of the following divisions of the Public Works Department: Streets, Traffic & Lighting, and Curb & Sidewalk.
• Streets: The Office of Streets repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to
plowing snow in the winter. In 2019, 20.59 miles of streets were resurfaced and 878 tons of patch mix were used to fix an estimated 61,217 potholes. In 2019, the Street Department
revived its crack-sealing program in an effort to mitigate water infiltration through cracks in the street surface. During this first season, crews crack-sealed 29 miles of streets. In addition to
maintenance, Streets maintains around 398 miles of alley surface. Also operating under the Street Department is Unit 211, a 24/7 response vehicle that works with the South Bend Police
Department and the South Bend Fire Department for emergencies.
• Traffic & Lighting: The Office of Traffic & Lighting maintains traffic signs, signals and city-owned street lights, and is responsible for approximately 160 signalized intersections and
3,000 street lights. In 2019, there were roughly 1,650 work orders for sign maintenance, installation and/or removal. Not only does this office provide traffic control in construction areas
for the Offices of Streets and Sewers, but Traffic & Lighting also works with the South Bend Police Department to provide traffic control for special events in the city, setting up traffic
control for an average of 100 different events in a year. Additionally, Traffic & Lighting is responsible for street painting, i.e., line striping, crosswalks, stop bars, etc. In 2019, they painted
330.03 miles of City streets.
• Curb & Sidewalk: An annual program to replace sidewalks, curbs, and curb ramps in poor condition at residential properties throughout the City. City Council members select the
locations and they are reviewed by Engineering for bidding as a public works project.
This fund receives gas tax and wheel tax revenue from the State of Indiana.
In April 2017, Indiana lawmakers passed House Enrolled Act 1002-2017 to raise extra funds to repair the state’s roads and bridges. The bill raised the gas, special fuel, and motor carrier
surcharge taxes by 10 cents. On July 1, 2018, the gas tax increased from 18 to 28 cents per gallon. Despite this increase, the City's gas tax revenue decreased by $500k from 2018 to 2019 due
to changes to the State's distribution formula which keeps more funds at the State level. Revenue is forecasted conservatively given the current conditions. The City continues to work with
the State to understand the gasoline tax revenue estimates for the coming years.
As this fund's revenues decrease, the City continues to use income tax revenues to support the current level of street maintenance and repair, transferring funds from County Option
Income Tax Fund (#404).
Street Department - Historically, Streets has used approximately $450k from the Local Road & Street Fund (#251) to pay for asphalt and related paving materials. In 2018, Streets
earmarked $600k of its street maintenance budget in the Motor Vehicle Highway Fund (#202) for contracted paving work. In 2019, it was decided to budget an additional $550k in the
Motor Vehicle Highway Fund (#202) for paving materials and to use Local Road & Street Fund (#251) dollars to fund contracted paving. In 2020, contracted paving is budgeted at $400k
in the Motor Vehicle Highway Fund (#202) and $600k in the Local Road & Street Fund (#251).
Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. The addition of these positions enabled the Curb & Sidewalk crew to increase curb work
production from 2,601 feet in 2018 to 4,038 feet in 2019 and sidewalk production from 2,844 feet in 2018 to 4,943 feet in 2019. In 2020, an additional $200,000 was budgeted for the Curb
& Sidewalk program per Council's request.
104
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name MVH Restricted Fund Fund Number 266
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues - 3,209,051 3,041,250 3,041,250 1,094,980 1,094,980 1,946,270 64%
Interest Earnings - 15,007 144 144 4,537 4,537 (4,393) -3051%
Interfund Transfers In - - - - - - - -
Total Revenue - 3,224,058 3,041,394 3,041,394 1,099,517 1,099,517 1,941,877 64%
Expenditures by Type
Personnel
Salaries & Wages - 290,561 988,102 988,102 - - - 988,102 100%
Fringe Benefits - 148,185 441,276 441,276 - - - 441,276 100%
Total Personnel - 438,746 1,429,378 1,429,378 - - - 1,429,378 100%
Supplies - 1,355,841 1,157,640 1,187,026 26,038 181,028 207,067 979,959 83%
Services & Charges
Professional Services - - - - - - - - -
Repairs & Maintenance - 774,629 439,246 1,339,246 39,592 - 39,592 1,299,654 97%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 774,629 439,246 1,339,246 39,592 - 39,592 1,299,654 97%
Capital - - - - - - - - -
Total Expenditures - 2,569,216 3,026,264 3,955,650 65,630 181,028 246,658 3,708,991 94%
Net Surplus / (Deficit)- 654,842 15,130 (914,256) 1,033,886 852,858
Beginning Cash Balance - - 650,402
Cash Adjustments - (4,440) -
Ending Cash Balance - 650,402 (263,854) 1,692,831
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The MVH Restricted Fund was established in 2019 due to a directive from the State Board of Accounts:
Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the
distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted.
During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH.
In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH
Restricted.
Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for
construction, reconstruction, or preservation.
This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund also receives revenue from interest earned on the fund's cash balance.
Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction,
reconstruction and preservation of the unit’s highways. Maintenance expenditures do not count toward the 50% requirement.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
105
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Local Roads & Streets Fund Number 251
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 1,827,580 1,858,579 1,539,462 1,539,462 630,304 630,304 909,158 59%
Intergov./ Grants 292,498 117,020 350,000 350,000 42,989 42,989 307,011 88%
Interest Earnings 70,031 132,553 4,098 4,098 18,745 18,745 (14,647) -357%
Other Income 412,635 38,375 - - 15,860 15,860 (15,860) -
Interfund Transfers In - 2,500,000 - - - - - -
Total Revenue 2,602,744 4,646,528 1,893,560 1,893,560 707,898 707,898 1,185,662 63%
Expenditures by Type
Supplies 555,400 63,646 250,000 278,876 3,308 51,068 54,376 224,500 81%
Services & Charges
Professional Services 14,000 175,032 80,000 671,081 61,378 579,703 641,081 30,000 4%
Repairs & Maintenance 764,121 376,289 1,250,000 1,580,211 125,949 238,561 364,510 1,215,701 77%
Other Services & Charges - 5,000 15,000 15,000 - - - 15,000 100%
Interfund Transfers Out 284,500 617,569 1,000,000 1,000,000 - - - 1,000,000 100%
Total Services & Charges 1,062,621 1,173,890 2,345,000 3,266,292 187,327 818,264 1,005,591 2,260,701 69%
Capital 391,854 2,095,286 400,000 2,252,797 288,475 1,557,544 1,846,019 406,778 18%
Total Expenditures 2,009,875 3,332,822 2,995,000 5,797,965 479,110 2,426,876 2,905,986 2,891,979 50%
Net Surplus / (Deficit) 592,869 1,313,706 (1,101,440) (3,904,405) 228,788 (2,198,088)
Beginning Cash Balance 3,340,696 3,919,938 5,233,148
Cash Adjustments (13,628) (495) -
Ending Cash Balance 3,919,938 5,233,148 1,328,743 5,486,721
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track expenditures for road projects managed by the Engineering division of the Department of Public Works.
This fund receives gas taxes from the State of Indiana as its primary revenue source, forecasted conservatively given the changes in the State's distribution formula. In 2008, wheel tax
revenue was moved from this fund to the Motor Vehicle Highway Fund (#202). This fund also receives revenue from interest earned on the fund's cash balance.
Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. In 2019,
$2.5 million was transferred from the Economic Development Income Tax Fund (EDIT) Fund (#408) to cover the cost of 20% local match for the Bendix Drive Pavement
Replacement Project.
The major project in this fund is the Bendix Drive Pavement Replacement Project: road reconstruction along Bendix Drive from Lathrop Road to the south end of the bridges over the
Indiana Toll Road. The construction cost estimate is $4,816,000 (2020 letting).
Other expenditures are for general street maintenance, traffic calming, outsourced paving, and traffic signal maintenance.
Interfund transfers out in 2019 through 2024 are transfers to the Local Road & Bridge Grant Fund (#265) to match the Community Crossings state grant from INDOT. The grant is a
50/50 matching program.
Cash Reserves Target
No reserve requirement
106
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name LOIT Special Distribution Fund Number 257
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 670,000 - - - 745 745 (745) -
Interest Earnings 37,969 10,922 2,181 2,181 419 419 1,762 81%
Other Income 185,734 92,453 - - - - - -
Interfund Transfers In 254,000 - - - - - - -
Total Revenue 1,147,703 103,375 2,181 2,181 1,164 1,164 1,017 47%
Expenditures by Type
Services & Charges
Professional Services 390,739 257,469 - 23,860 15,349 8,511 23,860 - 0%
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out 1,340,000 - - - - - - - -
Total Services & Charges 1,730,739 257,469 - 23,860 15,349 8,511 23,860 - 0%
Capital 939,155 434,025 - 140,227 30,810 109,417 140,227 - 0%
Total Expenditures 2,669,894 691,494 - 164,087 46,159 117,928 164,087 - 0%
Net Surplus / (Deficit)(1,522,191) (588,119) 2,181 (161,906) (44,995) (162,923)
Beginning Cash Balance 2,281,338 757,509 170,735
Cash Adjustments (1,638) 1,345 -
Ending Cash Balance 757,509 170,735 8,829 133,172
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure
expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May
2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (#102).
Based on the fund purpose listed above, the one-time payment of local income tax received for infrastructure improvements has been expended and therefore this fund is slated to be
inactivated.
The City continues to use this cash to help fund infrastructure projects. The fund should be spent down in the next year or so. Projects are managed by the Engineering division of the
Department of Public Works.
Cash Reserves Target
No reserve requirement - one-time distribution
- spend down to zero
107
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Local Road & Bridge Grant Fund Number 265
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 553,253 1,000,000 1,000,000 - - 1,000,000 100%
Interest Earnings 6,282 10,466 2,656 2,656 1,894 1,894 762 29%
Other Income - - - - 262,275 262,275 (262,275) -
Interfund Transfers In 1,370,500 553,253 1,000,000 1,000,000 - - 1,000,000 100%
Total Revenue 1,376,782 1,116,972 2,002,656 2,002,656 264,169 264,169 1,738,487 87%
Expenditures by Type
Services & Charges
Repairs & Maintenance 1,704,898 996,856 2,000,000 2,974,341 95,401 893,987 989,388 1,984,953 67%
Other Services & Charges 334,741 - - - - - - - -
Transfers Out - - - - - - - - -
Total Services & Charges 2,039,640 996,856 2,000,000 2,974,341 95,401 893,987 989,388 1,984,953 67%
Capital - - - - - - - - -
Total Expenditures 2,039,640 996,856 2,000,000 2,974,341 95,401 893,987 989,388 1,984,953 67%
Net Surplus / (Deficit) (662,857) 120,116 2,656 (971,685) 168,769 (725,218)
Beginning Cash Balance 992,943 329,373 449,431
Cash Adjustments (712) (58) -
Ending Cash Balance 329,373 449,431 (522,254) 618,970
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in December 2016 to account for the receipt of the Community Crossings state grant and matching revenue (50/50) and for the payment of expenditures on
eligible projects, per the Indiana State Board of Accounts (SBOA).
- Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure
projects that catalyze economic development, create jobs, and strengthen local transportation networks.
In February 2017, the City received a $1 million Community Crossings state matching grant from INDOT. The City's matching portion, $1 million, was funded by an interfund transfer
from the LOIT 2016 Special Distribution Fund (#257).
In 2018, actual grant dollars received were $670,000. The City's matching portion, $670,000, was funded by an interfund transfer from the LOIT 2016 Special Distribution Fund
(#257).
In 2019, revenue was budgeted at $600,000 based on a conservative estimate of anticipated grant funding. This will be matched by an interfund transfer from Local Road & Street
Fund (#251).
In 2020, the City is seeking $1 million in grant funding. This will be matched by an interfund transfer from Local Road & Street Fund (#251).
2020 Expenditures are calculated on anticipated grant proceeds, plus the City's matching portion funded by Local Roads & Street Fund (#251). The Community Crossings Matching
Grant project includes pavement reconstruction - asphalt milling and resurfacing and curb ramps. Projects are managed by the Engineering division of the Department of Public
Works.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
108
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Major Moves Construction Fund Number 412
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - - 668 668 (668) -
Interest Earnings 50,664 69,658 8,000 8,000 8,083 8,083 (83) -1%
Other Income 493,328 584,181 493,328 493,328 246,664 246,664 246,664 50%
Interfund Transfers In - - - - - - - -
Total Revenue 543,992 653,840 501,328 501,328 255,416 255,416 245,913 49%
Expenditures by Type
Services & Charges
Professional Services - 1,502 500,000 597,870 6,438 91,432 97,870 500,000 84%
Repairs & Maintenance 671,364 710,820 - 142,099 26,932 115,166 142,099 - 0%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 671,364 712,322 500,000 739,969 33,370 206,598 239,969 500,000 68%
Capital 7,090 513,712 - 932,316 635,332 79,190 714,522 217,794 23%
Total Expenditures 678,454 1,226,034 500,000 1,672,285 668,703 285,788 954,491 717,794 43%
Net Surplus / (Deficit) (134,462) (572,194) 1,328 (1,170,957) (413,287) (699,075)
Beginning Cash Balance 2,910,880 2,765,949 2,195,972
Cash Adjustments (10,469) 2,216 -
Ending Cash Balance 2,765,949 2,195,972 1,025,015 1,809,635
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects
managed by the Engineering division of the Department of Public Works.
In February 2017, the City received a $1 million Community Crossings state matching grant from INDOT. The City's matching portion, $1 million, was funded by an interfund transfer
from the LOIT 2016 Special Distribution Fund (#257).
In 2018, actual grant dollars received were $670,000. The City's matching portion, $670,000, was funded by an interfund transfer from the LOIT 2016 Special Distribution Fund
(#257).
In 2019, revenue was budgeted at $600,000 based on a conservative estimate of anticipated grant funding. This will be matched by an interfund transfer from Local Road & Street
Fund (#251).
In 2020, the City is seeking $1 million in grant funding. This will be matched by an interfund transfer from Local Road & Street Fund (#251).
This fund receives principal and interest income from interfund loans (debt schedules 84 & 85) being repaid by the River East Residential TIF Fund (#436). The loans will be paid off
in 2024 and 2029. This fund also receives revenue from interest earned on the fund's cash balance.
Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road and the interfund loans will eventually be paid off, there will be no
funding source remaining by 2029. At that time, this fund will be spent down to zero.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
109
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Solid Waste Operations Fund Number 610
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 5,408,816 5,463,922 5,604,450 5,604,450 2,252,778 2,252,778 3,351,672 60%
Interest Earnings 9,741 12,252 - - 1,346 1,346 (1,346) -
Other Income 75,596 13,220 12,700 12,700 98,446 98,446 (85,746) -675%
Interfund Transfers In - - - - - - - -
Total Revenue 5,494,152 5,489,395 5,617,150 5,617,150 2,352,570 2,352,570 3,264,580 58%
Expenditures by Type
Personnel
Salaries & Wages 1,067,278 1,030,068 1,132,274 1,132,274 455,427 - 455,427 676,847 60%
Fringe Benefits 502,791 421,865 518,320 518,320 210,590 - 210,590 307,730 59%
Total Personnel 1,570,069 1,451,934 1,650,594 1,650,594 666,017 - 666,017 984,577 60%
Supplies 277,367 254,413 424,000 454,360 103,333 35,249 138,582 315,778 69%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising - - 5,193 5,193 42 - 42 5,151 99%
Utilities - - - - - - - - -
Education & Training 11,509 975 20,000 20,000 - - - 20,000 100%
Travel 2,556 1,137 9,900 9,900 - - - 9,900 100%
Repairs & Maintenance 972,796 810,289 720,000 720,000 405,884 - 405,884 314,116 44%
Interfund Allocations 851,115 998,406 958,978 958,978 399,573 - 399,573 559,405 58%
Other Services & Charges 884,322 998,584 1,036,700 1,041,146 317,560 633,011 950,571 90,575 9%
Interfund Transfers Out 1,004,039 1,053,026 1,231,349 1,231,349 560,000 - 560,000 671,349 55%
Total Services & Charges 3,726,338 3,862,416 3,982,120 3,986,566 1,683,059 633,011 2,316,070 1,670,496 42%
Capital - - - - - - - - -
Total Expenditures 5,573,774 5,568,762 6,056,714 6,091,520 2,452,409 668,261 3,120,670 2,970,851 49%
Net Surplus / (Deficit) (79,622) (79,367) (439,564) (474,370) (99,839) (768,100)
Beginning Cash Balance 533,909 525,571 449,145
Cash Adjustments 71,284 2,941 -
Ending Cash Balance 525,571 449,145 (25,225) 312,329
Cash Reserves Target 557,377 556,876 609,152
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the operations of the Solid Waste Division of the Department of Public Works. Solid Waste provides exceptional waste management services for the residents
of South Bend. They collect an average of 29,200 tons of trash annually through weekly service. Additional services available to residents include trash extra bulky collection, weekly
yard waste collection, yard waste extra bulky collection, and Christmas tree collection.
This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at an area landfill/transfer station and recycling centers. The City may pursue a
trash/yard waste collection fee increase to cover expenses. The most recent rate increases were in 2008 (ordinance no. 9861-08) and 2017 (ordinance no. 10400-15).
Landfill costs continue to rise and are forecasted to increase 3% per year. The yard waste program participation increased from 52% in 2018 to 61% in 2019. This requires
additional yard waste totes and overtime wages. In 2020, an additional $10,000 is budgeted in Education & Training for training on the new route software. The increase in health
insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the regular rates. City-wide,
all salary caps will increase by 2% from 2019 to 2020. Due to the annual increases in wages/benefits, maintenance, disposal and allocation costs the City is requesting trash/yard
waste collection fee increase to cover expenses.
Solid Waste's capital needs are tracked in a separate capital fund (#611). Funds are transferred to capital fund as needed for the payment of debt service payments for capital leases.
The City purchases new trash trucks through 5-year capital leases.
Cash Reserves Target
10% of Annual expenditures
110
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Solid Waste Capital Fund Number 611
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 1,642 5,423 617 617 563 563 54 9%
Debt Proceeds - - - - - - - -
Other Income 1,435 - - - - - - -
Interfund Transfers In 1,004,039 1,053,026 1,231,349 1,231,349 560,000 560,000 671,349 55%
Total Revenue 1,007,115 1,058,449 1,231,966 1,231,966 560,563 560,563 671,403 54%
Expenditures by Type
Services & Charges
Debt Service Principal 937,090 970,891 1,159,236 1,159,236 525,543 206,228 731,771 427,465 37%
Debt Service Interest & Fees 65,381 67,113 72,113 72,113 30,374 17,665 48,039 24,074 33%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 1,002,470 1,038,004 1,231,349 1,231,349 555,917 223,893 779,810 451,539 37%
Capital - - - 94,000 25,770 68,230 94,000 - 0%
Total Expenditures 1,002,470 1,038,004 1,231,349 1,325,349 581,687 292,123 873,810 451,539 34%
Net Surplus / (Deficit)4,645 20,445 617 (93,383) (21,124) (313,247)
Beginning Cash Balance 39,995 44,494 64,925
Cash Adjustments (146) (15) -
Ending Cash Balance 44,494 64,925 (28,458) 43,912
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used for debt service and capital expenditures related to the Solid Waste Division of the Department of Public Works.
This fund receives interfund transfers from the Solid Waste Operations Fund (#610) to cover expenditures as needed.
Over the next five years, Solid Waste plans to replace older trucks with side-load dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease
proceeds and paid off over a 5-year period.
2019 expenditures included $94,000 for the purchase of new route software.
2020 expenditures include a side-load dedicated unit (trask truck) and a used bobcat.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
111
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Water Works Operations Fund Number 620
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 15,388,333 18,428,418 19,419,036 19,419,036 6,919,377 6,919,377 12,499,659 64%
Interest Earnings 52,112 89,938 30,000 30,000 9,746 9,746 20,254 68%
Other Income 33,327 37,155 47,500 47,500 26,334 26,334 21,166 45%
Interfund Allocation Reimb 1,390,950 1,734,889 1,788,327 1,788,327 745,138 745,138 1,043,189 58%
Interfund Transfers In 108,690 159,826 100,000 100,000 37,980 37,980 62,020 62%
Total Revenue 16,973,411 20,450,225 21,384,863 21,384,863 7,738,574 7,738,574 13,646,288 64%
Expenditures by Type
Personnel
Salaries & Wages 3,495,419 3,287,529 3,665,888 3,665,888 1,406,274 - 1,406,274 2,259,614 62%
Fringe Benefits 1,684,791 1,287,012 1,526,296 1,526,296 615,632 - 615,632 910,664 60%
Total Personnel 5,180,210 4,574,540 5,192,184 5,192,184 2,021,906 - 2,021,906 3,170,278 61%
Supplies 1,319,059 1,499,242 1,681,960 1,809,578 594,324 149,152 743,476 1,066,102 59%
Services & Charges
Professional Services 545,752 891,024 774,500 1,211,416 299,794 477,502 777,296 434,120 36%
Printing & Advertising 469 1,165 10,359 10,359 337 575 912 9,448 91%
Utilities 777,050 769,708 833,700 833,700 244,980 - 244,980 588,720 71%
Education & Training 11,331 10,627 30,175 36,960 5,954 1,118 7,072 29,888 81%
Travel 2,785 2,386 18,750 18,750 2,644 - 2,644 16,106 86%
Repairs & Maintenance 359,337 321,740 390,200 498,185 160,274 64,052 224,326 273,859 55%
Interfund Allocations 1,339,518 1,979,352 2,184,334 2,184,334 910,138 - 910,138 1,274,196 58%
Debt Service Principal 394,755 396,892 402,017 402,017 199,991 - 199,991 202,026 50%
Debt Service Interest & Fees 35,731 23,014 15,525 15,525 8,700 - 8,700 6,825 44%
Other Services & Charges 2,049,852 3,008,526 3,383,350 3,600,807 1,372,569 188,181 1,560,751 2,040,056 57%
Interfund Transfers Out 2,047,442 5,539,552 5,953,486 5,953,486 2,203,608 - 2,203,608 3,749,878 63%
PILOT 1,730,831 1,662,624 1,629,442 1,629,442 678,933 - 678,933 950,509 58%
Total Services & Charges 9,294,853 14,606,609 15,625,838 16,394,981 6,087,920 731,429 6,819,349 9,575,631 58%
Capital - - - - - - - - -
Total Expenditures 15,794,122 20,680,391 22,499,982 23,396,743 8,704,150 880,581 9,584,731 13,812,011 59%
Net Surplus / (Deficit) 1,179,289 (230,166) (1,115,119) (2,011,880) (965,576) (1,846,156)
Beginning Cash Balance 3,482,307 4,618,205 4,204,418
Cash Adjustments (43,391) (183,621) -
Ending Cash Balance 4,618,205 4,204,418 2,192,538 3,305,982
Cash Reserves Target 789,706 1,034,020 1,169,837
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve requirements
and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
The general source of the Utilities revenue comes from the water service that is provided to its customers.
Quarter 1 of 2020 includes the final three months of a two phase increase in water rates and charges. Forecast assumptions remain flat with minimal change.
Other Income - consists of reimbursements, sale of fixed assets, and other miscellaneous type sales.
Interfund Allocation Reimbursement - the Utility Customer Service Fee and the Payroll Cost Allocation.
Transfers In - cash interest earnings received from Water Work's Funds 624, 625, 626 and 629.
Operation expenses include those incurred in operating source of supply and pumping facilities, treatment facilities and distribution facilities. In addition, customer service costs are
related to account billing and collections. Transfers Out provide the funding for annual debt service payments, capital expenditures, additional operations & maintenance (O&M)
cash reserves, and for payment in lieu of taxes (PILOT) transferred to the General Fund (#101).
2020 staffing changes include two non-bargaining position title and responsibility changes. Positions are Director of Distribution and Manager-Distribution Services and Records.
In 2019, there was a one-time break in the health insurance cost per employee. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates.
Debt service principal and interest payments are for capital leases used to purchase water meters. The leases will be paid off in 2021 and 2022 (debt schedules #149 & #158).
In 2020, the decrease in Other Services & Charges is due to the 2019 Budget including $490,000 for the new utility billing software implementation project.
Cash Reserves Target
5% of Annual expenditures
112
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Water Works Capital Fund Number 622
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 225,863 192,850 100,000 100,000 193,674 193,674 (93,674) -94%
Interest Earnings 35,872 90,537 25,000 25,000 19,321 19,321 5,679 23%
Interfund Transfers In 8,053 3,241,000 3,862,000 3,862,000 1,609,177 1,609,177 2,252,823 58%
Total Revenue 269,787 3,524,387 3,987,000 3,987,000 1,822,171 1,822,171 2,164,828 54%
Expenditures by Type
Services & Charges
Professional Services 11,896 65,611 - 113,792 - 113,791 113,791 1 0%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 11,896 65,611 - 113,792 - 113,791 113,791 1 0%
Capital 512,295 1,147,043 3,142,000 4,756,255 394,186 168,188 562,375 4,193,880 88%
Total Expenditures 524,191 1,212,655 3,142,000 4,870,047 394,186 281,979 676,166 4,193,881 86%
Net Surplus / (Deficit) (254,403) 2,311,733 845,000 (883,047) 1,427,985 1,146,005
Beginning Cash Balance 2,150,002 1,888,226 4,187,432
Cash Adjustments (7,373) (12,526) -
Ending Cash Balance 1,888,226 4,187,432 3,304,385 5,631,409
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
2020 projects include:
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
Building Improvements: $235,000
• Olive Street Garage #2 roof restoration - $35,000
• Olive Street Admin Bldg roof restoration - $100,000
• arched building for storage of aggregate material - $100,000
Vehicles & Equipment : $527,000
• (3) mini cargo vans - $99,000
• (1) cargo van - $40,000
• (1) midsize car - $25,000
• (1) sport utility vehicle - $33,000
• (1) 4WD pickup truck with plow - $45,000
• (1) crew truck - $200,000
• (1) 4WD truck with valve machine - $65,000
• (1) mobile light generator - $20,000
Booster Pump Stations: $78,000
• Locust booster station - $12,000
• Topsfield booster station - $12,000
• Winterberry booster station - $54,000
Wells: $179,000
• Carriage Hills well field - $64,000
• Cleveland North well field - $115,000
Mains: $680,000
• Water main, hydrant, and valve replacement; includes hydrostop tapping, line stop, Inserta valve (1) -
$80,000
North Station Filtration Plant Rehabilitation: $672,000 (2020) / $950,000 (2019)
Upgrades and replacements include:
• outdated chlorine gas system
• scrubber chemical
• filter media
• raw water piping
• dehumidification system
• HVAC compressors
• outdated PLCs
• high service pumps
Pinkhook Filtration Plant Rehabilitation : $771,000 (2020) / $2M overall budget
Project elements include:
• replacement of electronic actuator valves
• replacement of filter underdrains
• control panel and motor upgrades
• air handling system upgrades
• building roof repairs
This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, water
meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items.
Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the water system.
This fund receives interfund transfers from the Water Works Operations Fund (#620).
Water Meters
• 2020-2024 Interfund Transfer In includes $800,000 annually for water meters
• restricted cash accumulation beginning in 2018-2024 will total $5,600,000
• use of monies is for a future meter change out program
113
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Water Works Customer Deposit Fund Number 624
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 26,882 39,720 20,000 20,000 4,653 4,653 15,347 77%
Total Revenue 26,882 39,720 20,000 20,000 4,653 4,653 15,347 77%
Expenditures
Interfund Transfers Out 24,957 34,076 20,000 20,000 9,880 - 9,880 10,120 51%
Total Expenditures 24,957 34,076 20,000 20,000 9,880 - 9,880 10,120 51%
Net Surplus / (Deficit) 1,925 5,643 - - (5,227) (5,227)
Beginning Cash Balance 1,518,552 1,298,632 1,287,448
Cash Adjustments (221,845) (16,827) -
Ending Cash Balance 1,298,632 1,287,448 1,287,448 1,291,536
Cash Reserves Target 1,298,632 1,287,448 1,287,448
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the
customer's final bill.
This fund receives revenue from interest earned on the fund's cash balance.
Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (#620).
Cash Reserves Target
100% cash reserves for customer deposits
114
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Water Works Sinking (Debt Service) Fund Number 625
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 15,393 26,869 20,000 20,000 4,592 4,592 15,408 77%
Other Income - - - - - - - -
Interfund Transfers In 1,987,140 2,013,000 1,821,486 1,821,486 507,500 507,500 1,313,986 72%
Total Revenue 2,002,533 2,039,869 1,841,486 1,841,486 512,092 512,092 1,329,394 72%
Expenditures by Type
Services & Charges
Debt Service Principal - 2,653,962 1,338,099 1,338,099 - 1,058,099 1,058,099 280,000 21%
Debt Service Interest & Fees 284,967 803,857 483,387 483,387 500 429,774 430,274 53,113 11%
Interfund Transfers Out 15,827 25,229 20,000 20,000 5,753 - 5,753 14,247 71%
Total Services & Charges 300,794 3,483,048 1,841,486 1,841,486 6,253 1,487,873 1,494,126 347,360 19%
Capital - - - - - - - - -
Total Expenditures 300,794 3,483,048 1,841,486 1,841,486 6,253 1,487,873 1,494,126 347,360 19%
Net Surplus / (Deficit) 1,701,739 (1,443,179) - - 505,838 (982,035)
Beginning Cash Balance 28,105 1,726,068 286,131
Cash Adjustments (3,776) 3,242 -
Ending Cash Balance 1,726,068 286,131 286,131 792,460
Cash Reserves Target 1,726,068 286,131 286,131
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of June and December.
June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal.
This fund receives interfund transfers from the Water Works Operations Fund (#620).
Current debt includes:
- 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25)
- 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68)
- 2009 Water Works Improvements, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69)
- 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99)
- 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156)
Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (#620).
Cash Reserves Target
100% cash reserves per bond covenants
115
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Water Works Bond Reserve Fund Number 626
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 25,420 39,016 20,000 20,000 5,227 5,227 14,773 74%
Total Revenue 25,420 39,016 20,000 20,000 5,227 5,227 14,773 74%
Expenditures
Interfund Transfers Out 24,000 34,582 20,000 20,000 - - - 20,000 100%
Total Expenditures 24,000 34,582 20,000 20,000 - - - 20,000 100%
Net Surplus / (Deficit)1,420 4,434 - - 5,227 5,227
Beginning Cash Balance 1,426,658 1,422,922 1,427,971
Cash Adjustments (5,156) 615 -
Ending Cash Balance 1,422,922 1,427,971 1,427,971 1,435,589
Cash Reserves Target 1,422,922 1,427,971 1,427,971
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The purpose of this fund is to ensure compliance with certain debt service bond covenants. The required cash balance is determined by the debt service financing arrangements at the
time of issuance.
This fund receives revenue from interest earned on the fund's cash balance.
Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (#620). The debt service reserve amount is used towards the last debt service
payment.
Cash Reserves Target
100% cash reserves per bond covenants and
Crowe Horwath
116
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Water Works Reserve Operations & Maintenance Fund Number 629
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 47,204 78,460 40,000 40,000 10,563 10,563 29,437 74%
Interfund Transfers In 52,249 225,552 200,000 200,000 16,931 16,931 183,069 92%
Total Revenue 99,453 304,012 240,000 240,000 27,494 27,494 212,506 89%
Expenditures
Interfund Transfers Out 43,905 65,938 40,000 40,000 22,347 - 22,347 17,653 44%
Total Expenditures 43,905 65,938 40,000 40,000 22,347 - 22,347 17,653 44%
Net Surplus / (Deficit) 55,548 238,073 200,000 200,000 5,147 5,147
Beginning Cash Balance 2,617,920 2,663,672 2,902,529
Cash Adjustments (9,797) 784 -
Ending Cash Balance 2,663,672 2,902,529 3,102,529 2,912,652
Cash Reserves Target 2,291,572 2,523,978 2,907,791
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the risk of revenue
shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments.
This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund (#620) will
transfer funds to increase the cash reserves. Additional reserve is required in 2020 to cover encumbrances rolled over from 2019 to 2020.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (#620).
Cash Reserves Target
16.67% of annual operating expenses in Fund
620, net of transfers
117
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Sewer Repair Insurance Fund Number 640
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 640,050 652,271 645,105 645,105 274,558 274,558 370,547 57%
Interest Earnings 34,121 57,505 25,197 25,197 7,785 7,785 17,412 69%
Other Income - 365 - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 674,171 710,141 670,302 670,302 282,343 282,343 387,959 58%
Expenditures by Type
Personnel
Salaries & Wages 148,298 108,341 115,313 115,313 49,428 - 49,428 65,885 57%
Fringe Benefits 69,760 44,267 48,247 48,247 21,805 - 21,805 26,442 55%
Total Personnel 218,059 152,608 163,560 163,560 71,234 - 71,234 92,327 56%
Supplies 32,495 29,334 16,265 44,785 10,558 - 10,558 34,227 76%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising - - 700 700 - - - 700 100%
Repairs & Maintenance 250,641 291,547 386,000 442,299 184,481 - 184,481 257,818 58%
Interfund Allocations 17,868 75,495 84,511 84,511 35,210 - 35,210 49,301 58%
Other Services & Charges 6,150 3,828 6,500 6,500 454 - 454 6,046 93%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 274,659 370,870 477,711 534,010 220,145 - 220,145 313,865 59%
Capital - - - - - - - - -
Total Expenditures 525,213 552,812 657,536 742,355 301,937 - 301,937 440,419 59%
Net Surplus / (Deficit) 148,958 157,329 12,766 (72,053) (19,594) (19,594)
Beginning Cash Balance 1,866,378 2,014,803 2,173,605
Cash Adjustments (533) 1,473 -
Ending Cash Balance 2,014,803 2,173,605 2,101,552 2,163,357
Cash Reserves Target 131,303 138,203 185,589
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the
homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete
root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500 deductible toward the cost of the repair and the City
pays the rest.
This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance.
In 2020, the budget was increased for contracted repairs. This increase is in response to the number of new customers who are hooking into the City of South Bend sewer system; with
new customers comes more opportunity for needed repairs. Also, an aging infrastructure costs more to maintain/repair. In summation, with an increased customer base, costs will
continue to go up. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is
increased back to the regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020.
Cash Reserves Target
25% of Annual expenditures
118
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Sewage Works Operations Fund Number 641
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 38,517,931 39,245,887 38,680,677 38,680,677 15,341,056 15,341,056 23,339,621 60%
Interest Earnings 234,125 387,785 45,000 45,000 43,597 43,597 1,403 3%
Other Income 98,616 93,446 50,784 50,784 23,139 23,139 27,645 54%
Interfund Allocation Reimb - 421,463 446,759 446,759 186,156 186,156 260,603 58%
Interfund Transfers In 456,442 327,330 145,000 145,000 46,078 46,078 98,922 68%
Total Revenue 39,307,114 40,475,911 39,368,220 39,368,220 15,640,026 15,640,026 23,728,194 60%
Expenditures by Division
Sewers 6,335,739 5,790,685 6,803,657 9,361,910 2,102,922 2,552,954 4,655,875 4,706,035 50%
Concrete Crew 387,496 418,317 517,611 535,869 181,473 266 181,739 354,130 66%
Wastewater 29,273,354 32,455,408 34,798,285 36,154,401 22,709,202 2,266,581 24,975,783 11,178,618 31%
Organic Resources 1,557,590 1,609,596 1,656,029 1,663,929 685,786 193,335 879,122 784,807 47%
Total Expenditures 37,554,179 40,274,007 43,775,582 47,716,109 25,679,383 5,013,136 30,692,519 17,023,590 36%
Expenditures by Type
Personnel
Salaries & Wages 5,069,496 4,674,220 5,162,463 5,162,463 2,019,224 - 2,019,224 3,143,239 61%
Fringe Benefits 2,267,846 1,739,623 2,042,077 2,042,077 850,863 - 850,863 1,191,214 58%
Total Personnel 7,337,342 6,413,843 7,204,540 7,204,540 2,870,087 - 2,870,087 4,334,453 60%
Supplies 1,747,634 1,739,090 2,214,711 2,605,549 636,554 437,895 1,074,449 1,531,100 59%
Services & Charges
Professional Services 1,364,991 1,634,972 1,601,000 2,066,443 189,245 1,010,558 1,199,802 866,641 42%
Printing & Advertising 746 297 9,711 9,961 344 - 344 9,617 97%
Utilities 1,045,885 1,206,860 1,314,860 1,318,164 435,279 20,567 455,846 862,318 65%
Education & Training 12,948 17,885 41,500 41,500 7,903 446 8,349 33,151 80%
Travel 15,961 10,139 48,000 48,979 6,160 - 6,160 42,819 87%
Repairs & Maintenance 1,278,587 2,267,292 1,903,834 2,081,806 541,607 244,694 786,301 1,295,505 62%
Interfund Allocations 3,820,255 5,730,856 5,645,332 5,645,332 2,352,210 - 2,352,210 3,293,122 58%
Debt Service Principal 602,115 564,025 523,738 523,738 260,744 23,322 284,065 239,673 46%
Debt Service Interest & Fees 41,596 25,784 16,278 16,278 9,263 169 9,432 6,846 42%
Other Services & Charges 2,986,905 2,909,301 2,877,627 5,779,368 716,106 3,233,789 3,949,895 1,829,473 32%
Interfund Transfers Out 12,697,559 13,075,295 15,782,102 15,782,102 15,740,405 41,697 15,782,102 1 0%
PILOT 4,601,656 4,678,366 4,592,349 4,592,349 1,913,477 - 1,913,477 2,678,872 58%
Total Services & Charges 28,469,203 32,121,074 34,356,331 37,906,020 22,172,743 4,575,241 26,747,984 11,158,038 29%
Capital - - - - - - - - -
Total Expenditures 37,554,179 40,274,007 43,775,582 47,716,109 25,679,383 5,013,136 30,692,519 17,023,591 36%
Net Surplus / (Deficit) 1,752,935 201,904 (4,407,362) (8,347,889) (10,039,357) (15,052,493)
Beginning Cash Balance 13,004,372 15,164,622 15,409,455
Cash Adjustments 407,315 42,928 -
Ending Cash Balance 15,164,622 15,409,455 7,061,566 5,246,847
Cash Reserves Target 1,877,709 2,013,700 2,385,805
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
5% of Annual expenditures
This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater, Sewers, Organic Resources, and Concrete Crew.
Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge
plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations.
Sewers Division: Oversees the repair and maintenance of approximately 700 miles of sanitary sewer and storm drains. Along with the sanitary and storm lines, Sewers also maintains
around 10,000 catch basins, inlets and drains. Maintenance of the sewer system is assisted by a vactor truck outfitted with a specialized camera system that enables real-time viewing of
the inside of the sewer lines. This allows for the identification of issues to be addressed before they become problems that can affect the public. Sewers also mows and upkeeps the City’s
retention ponds.
Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products.
This fund receives revenue from charges for utility services for the City's residents. Nominal increases in revenue are projected. The sewer user rate will not change but the outside
surcharge rate will increase slightly.
Interfund Allocation Reimbursement - a portion of wages and benefits for positions that serve other divisions within the Department of Public Works. These positions are allocated out
to the following divisions: Streets and Curb & Sidewalk (Fund #202), Water Works (Fund #620), Sewer Insurance (Fund #640), and Concrete Crew.
Interfund Transfer In - incoming interest earnings receipts from Sewage Works Reserve O&M Fund (#643) and the Sewage Works Customer Deposit Fund (#654).
The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019 . In 2020, health insurance cost per employee is increased back to the
regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020. From 2019 to 2020, the budgeted expenditures increased 6% as compared to the 2019 adopted budget
($41.1 million). Interfund Transfers Out include: transfers to the Sewage Works Sinking Fund (#649) to fund debt service payments on bonds, transfers to the Sewage Works Capital
Fund (#642) to fund capital expenditures, and a transfer to the General Fund (#101) for payment in lieu of taxes (PILOT).
119
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Sewage Works Capital Fund Number 642
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 691,413 475,488 300,000 300,000 440,062 440,062 (140,062) -47%
Interest Earnings 150,885 282,731 60,000 60,000 59,250 59,250 750 1%
Debt Proceeds - - - - - - - -
Other Income - - - - - - - -
Interfund Transfers In 3,219,930 5,000,000 7,911,000 7,911,000 7,911,000 7,911,000 - 0%
Total Revenue 4,062,227 5,758,219 8,271,000 8,271,000 8,410,312 8,410,312 (139,312) -2%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital 2,291,171 5,421,771 7,661,000 14,079,020 2,011,748 4,071,021 6,082,769 7,996,251 57%
Total Expenditures 2,291,171 5,421,771 7,661,000 14,079,020 2,011,748 4,071,021 6,082,769 7,996,251 57%
Net Surplus / (Deficit) 1,771,056 336,448 610,000 (5,808,020) 6,398,563 2,327,542
Beginning Cash Balance 7,359,724 9,100,782 9,417,064
Cash Adjustments (29,997) (20,166) -
Ending Cash Balance 9,100,782 9,417,064 3,609,044 15,869,979
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater, Sewers, Organic
Resources, and Concrete Crew.
Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the sewer system. This fund receives
interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover capital expenditures.
2020 projects include:
Capital Equipment
Wastewater and Organic Resources:
• (1) cargo van with CNG - $36,000
• (1) front end loader - $310,000
• (1) pickup truck with plow - $40,000
• (1) utility cart - $15,000
Sewers:
• (2) vacuum sweepers - $550,000
• (1) hydro-excavator - $275,000
• (2) pickup trucks with CNG - $65,000
• (2) compressors - $120,000
Wastewater Treatment Plant (WWTP) Upgrades
Final Clarifiers 1-5: $4.1M–$5.3M
• Structural concrete repairs and tank coatings
• Replace scrapper mechanism, bridges, drive assemblies, and handrail; rehabilitate weirs
• Raise final clarifier 1-3 influent walls
Aeration Basins 1-4: $520K–$600K
• Replace pass 1-2 gates, provide new stop log frame and stop logs for east aeration tank influent channel
isolation
• Lengthen effluent weirs
• Demolish old equipment and piping at tanks and in aeration gallery tunnel
Disinfection Building: $1.6M–$2.2M
• Replace chlorine and sulfur dioxide distribution systems; evaporators and scrubber system
• Programmable logic controller and SCADA upgrades
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
120
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Sewage Works Reserve Operations & Maintenance Fund Number 643
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 94,712 151,410 120,000 120,000 20,091 20,091 99,909 83%
Interfund Transfers In 238,226 151,717 - - - - - -
Total Revenue 332,938 303,127 120,000 120,000 20,091 20,091 99,909 83%
Expenditures
Interfund Transfers Out 88,247 127,330 120,000 120,000 42,679 - 42,679 77,321 64%
Total Expenditures 88,247 127,330 120,000 120,000 42,679 - 42,679 77,321 64%
Net Surplus / (Deficit) 244,692 175,797 - - (22,588) (22,588)
Beginning Cash Balance 5,160,858 5,385,946 5,563,851
Cash Adjustments (19,604) 2,108 -
Ending Cash Balance 5,385,946 5,563,851 5,563,851 5,550,801
Cash Reserves Target 4,143,598 4,534,025 5,323,399
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The purpose of this fund is to hold cash reserves equivalent to two months of Sewage Works' budgeted operating expenses (Fund #641). This serves as fiscal protection against the risk
of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial commitments.
This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (#641) will
transfer funds to increase the cash reserves.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (#641).
Cash Reserves Target
16.67% of annual operating expenses in Fund
641, net of transfers
121
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Sewage Sinking (Debt Service) Fund Number 649
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 87,392 119,465 45,000 45,000 3,934 3,934 41,066 91%
Other Income - - - - - - - -
Interfund Transfers In 9,173,661 7,780,676 7,788,015 7,788,015 7,788,015 7,788,015 - 0%
Total Revenue 9,261,052 7,900,141 7,833,015 7,833,015 7,791,949 7,791,949 41,066 1%
Expenditures by Type
Services & Charges
Debt Service Principal 7,147,038 5,931,732 6,076,557 6,076,557 - 6,076,557 6,076,557 - 0%
Debt Service Interest & Fees 2,004,813 1,844,562 1,708,458 1,708,458 854,395 877,164 1,731,559 (23,101) -1%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 9,151,851 7,776,294 7,785,015 7,785,015 854,395 6,953,721 7,808,116 (23,101) 0%
Total Expenditures 9,151,851 7,776,294 7,785,015 7,785,015 854,395 6,953,721 7,808,116 (23,101) 0%
Net Surplus / (Deficit) 109,202 123,847 48,000 48,000 6,937,554 (16,167)
Beginning Cash Balance 857,884 963,679 1,087,745
Cash Adjustments (3,407) 219 -
Ending Cash Balance 963,679 1,087,745 1,135,745 8,027,163
Cash Reserves Target 963,679 1,087,745 1,135,745
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to pay all debt service obligations for Sewage Works.
This fund receives transfers from the Sewage Works Operating Fund (#641) to satisfy bond covenants and pay for debt service principal and interest on outstanding debt. This fund
also receives revenue from interest earned on the fund's cash balance.
Current debt includes:
- 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70)
- 2010 Sewage Works Revenue Bonds - final payment 12/1/30, (debt schedule #80)
- 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93)
- 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101)
- 2013A Sewage Works Revenue Bonds - final payment 12/1/24 , (debt schedule #105)
- 2015 Sewage Works Refunding Bonds, Refund 2006 & 2007 - final payment 12/1/25, (debt schedule #145)
Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641).
Cash Reserves Target
100% cash reserves per bond covenants
122
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Sewage Debt Service Reserve Fund Number 653
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 65,897 87,669 45,000 45,000 19,767 19,767 25,234 56%
Total Revenue 65,897 87,669 45,000 45,000 19,767 19,767 25,234 56%
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)65,897 87,669 45,000 45,000 19,767 19,767
Beginning Cash Balance 4,138,349 4,204,246 4,291,915
Cash Adjustments - - -
Ending Cash Balance 4,204,246 4,291,915 4,336,915 4,311,682
Cash Reserves Target 4,204,246 4,291,915 4,336,915
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for required debt service reserves as required by bond documents.
This fund receives revenue from interest earned on the fund's cash balance.
The debt service reserve amount is used towards the last debt service payment.
Cash Reserves Target
100% cash reserves per bond covenants and
Crowe Horwath
123
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Sewage Works Customer Deposit Fund Number 654
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - 3,107 25,000 25,000 1,722 1,722 23,278 93%
Total Revenue - 3,107 25,000 25,000 1,722 1,722 23,278 93%
Expenditures
Interfund Transfers Out - - 25,000 25,000 3,399 - 3,399 21,601 86%
Total Expenditures - - 25,000 25,000 3,399 - 3,399 21,601 86%
Net Surplus / (Deficit)- 3,107 - - (1,677) (1,677)
Beginning Cash Balance - 204,693 413,157
Cash Adjustments 204,693 205,357 -
Ending Cash Balance 204,693 413,157 413,157 526,284
Cash Reserves Target 204,693 413,157 413,157
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the
customer's final bill.
This fund receives revenue from interest earned on the fund's cash balance.
Interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641).
Cash Reserves Target
100% cash reserves for customer deposits
124
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Project ReLeaf Fund Number 655
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 447,240 447,563 451,610 451,610 185,734 185,734 265,876 59%
Interest Earnings 14,198 15,370 4,949 4,949 1,860 1,860 3,089 62%
Other Income - 103 - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 461,438 463,036 456,559 456,559 187,594 187,594 268,965 59%
Expenditures by Type
Personnel
Salaries & Wages 43,222 61,398 73,920 73,920 - - - 73,920 100%
Fringe Benefits 3,307 4,659 5,655 5,655 - - - 5,655 100%
Total Personnel 46,529 66,057 79,575 79,575 - - - 79,575 100%
Supplies 1,184 - 5,000 5,000 400 - 400 4,600 92%
Services & Charges
Repairs & Maintenance 9,606 - - - - - - - -
Interfund Allocations 31,381 40,243 42,385 42,385 17,661 - 17,661 24,724 58%
Debt Service Principal 48,404 - - - - - - - -
Debt Service Interest & Fees 576 - - - - - - - -
Other Services & Charges 5,773 3,419 6,500 6,500 826 - 826 5,674 87%
Interfund Transfers Out 550,000 550,000 300,000 300,000 125,000 - 125,000 175,000 58%
Total Services & Charges 645,740 593,662 348,885 348,885 143,487 - 143,487 205,398 59%
Capital - - - - - - - - -
Total Expenditures 693,453 659,719 433,460 433,460 143,887 - 143,887 289,573 67%
Net Surplus / (Deficit) (232,015) (196,683) 23,099 23,099 43,707 43,707
Beginning Cash Balance 822,096 593,308 398,183
Cash Adjustments 3,227 1,558 -
Ending Cash Balance 593,308 398,183 421,282 439,382
Cash Reserves Target 173,363 164,930 108,365
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the fall and spring leaf collection program. This program is managed by the Department of Public Works through the Streets division.
This fund was established in 1989 (ordinance 8007-89) in response to the problems brought about by the layers of dead leaves that collect in the fall. The City instituted a leaf pick-up
program, called "Operation Re-Leaf," which encompassed using leaf vacuums as the primary collection tool. The City collects and disposes of leaves for residents to mitigate the
practice of burning leaves. Burning leaves impacts air quality and can cause house/wild fires.
(Ord. No. 7895-88, § 1; Ord. No. 8023-89, § 1; Ord. No. 9641-05, § I, 11-18-05)
Beginning in the fall 1989, the service charge per customer for this program was eighteen cents ($0.18) per month per household. Starting January 1, 2006, the charge was increased to
ninety-nine cents ($0.99) per month per household. The charge is included on residents' utility bills. There are currently 37,638 customers who pay for this service.
This fund also receives revenue from interest earned on the fund's cash balance.
In 2017, in an effort to attract candidates who will stay for the entire program, the hourly wage was increased from $10.20 per hour to $13.00 per hour with the possibility of a $3.00 an
hour attendance bonus for those employees who work until the last day of the program. In 2018, the hourly wage was increased to a flat $16.00 per hour. In addition, a job fair was
held with on-site interviews for those who attended. This approach, coupled with the increased hourly wage, improved retention. The City plans to continue this practice.
Interfund Transfers Out are for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by the Streets division in the Motor Vehicle Highway Fund (#202).
Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. As a result, the amount transferred to the Motor Vehicle
Highway Fund (#202) has been reduced going forward. The City will look for ways to better fund this program.
Cash Reserves Target
25% of Annual expenditures
125
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Storm Sewer Fund Fund Number 667
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - 517,091 1,041,360 1,041,360 432,461 432,461 608,899 58%
Interest Earnings - 1,341 - - 1,257 1,257 (1,257) -
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue - 518,432 1,041,360 1,041,360 433,717 433,717 607,642 58%
Expenditures by Type
Services & Charges
Professional Services - 54,500 - 5,500 4,000 1,500 5,500 - 0%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 54,500 - 5,500 4,000 1,500 5,500 - 0%
Capital - 275,886 825,000 866,230 19,426 51,794 71,221 795,009 92%
Total Expenditures - 330,386 825,000 871,730 23,426 53,294 76,721 795,009 91%
Net Surplus / (Deficit)- 188,046 216,360 169,630 410,291 356,997
Beginning Cash Balance - - 124,406
Cash Adjustments - (63,640) -
Ending Cash Balance - 124,406 294,036 524,829
Cash Reserves Target - 82,597 217,933
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water
fee revenue and expense of that revenue on storm water projects.
- The storm sewer system consist of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control
facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to improving drainage, controlling
flooding, improving water quality and implementing regulations.
The storm water fee structure is a flat rate of $2 per month for residential customers and $5 per month for non-residential customers. The fee took effect on June 1, 2019.
- This storm water user rate shall apply for a period of at least two years with subsequent transition to a rate based upon the quantity of impervious surface area in a parcel of real estate
after study and evaluation by the City' s Department of Public Works and upon Common Council approval.
Actual stormwater needs top around $3,000,000 in areas such as Riverbank Stabilization, downspout disconnection plan, drainage projects, South Bend Dam, Flood Mitigation,
Western Avenue Phase III Storm Sewer, and the Michigan Street Separation. However the proposed area for the 2020 budget are as follow: downspout disconnection program, street
drainage corrections, stormwater study, DSSMR for South Bend Dam, and miscellaneous drainage repairs. $375,000 for storm water projects also budgeted in the Sewage Works
Capital Fund (#642).
Cash Reserves Target
25% of Annual expenditures
126
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Unsafe Building Fund Number 219
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 193,536 263,172 111,100 111,100 23,249 23,249 87,851 79%
Interest Earnings 5,889 18,352 - - 2,995 2,995 (2,995) -
Other Income - 2,298 400 400 - - 400 100%
Interfund Transfers In 648,273 681,491 - - - - - -
Total Revenue 847,699 965,314 111,500 111,500 26,244 26,244 85,256 76%
Expenditures by Subdivisions
NEAT Crew 448,386 435,893 - 35,895 23,896 - 23,896 11,999 33%
Unsafe Building 236,555 156,655 111,500 120,500 49,365 8,000 57,365 63,135 52%
Total Expenditures 684,941 592,547 111,500 156,395 73,261 8,000 81,261 75,134 48%
Expenditures by Type
Personnel
Salaries & Wages 165,262 178,355 - - - - - - -
Fringe Benefits 83,517 65,378 - - - - - - -
Total Personnel 248,778 243,732 - - - - - - -
Supplies 21,415 22,623 - 7,715 5,458 - 5,458 2,257 29%
Services & Charges
Professional Services 37,725 39,500 16,300 25,300 12,350 8,000 20,350 4,950 20%
Repairs & Maintenance 223,202 153,241 - - - - - - -
Interfund Allocations 57,916 34,894 - - - - - - -
Other Services & Charges 68,404 73,977 95,200 123,380 55,453 - 55,453 67,927 55%
Interfund Transfers Out 27,500 - - - - - - - -
Total Services & Charges 414,748 301,612 111,500 148,680 67,803 8,000 75,803 72,877 49%
Capital - 24,580 - - - - - - -
Total Expenditures 684,941 592,547 111,500 156,395 73,261 8,000 81,261 75,134 48%
Net Surplus / (Deficit) 162,757 372,767 - (44,895) (47,017) (55,017)
Beginning Cash Balance 379,148 543,230 923,154
Cash Adjustments 1,325 7,157 -
Ending Cash Balance 543,230 923,154 878,259 877,720
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement
The Unsafe Building Fund was established in 2016 (ordinance 10416-16) to receive fines and fees related to Indiana's Unsafe Building law (IC 36-7-9). The expenses incurred for
board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code
Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building
Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints,
partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's
neighborhoods.
This fund receives revenue from fines and fees relating to Unsafe Building laws including the following sources: vacant and abandoned registrations, board-ups, demolitions, forfeited
performance bonds, special assessments, and civil penalties.
Starting in 2020, the Neighborhood Enforcement Action Team (NEAT) division of the Department of Code Enforcement will be moved into the newly established Code
Enforcement Fund (#230), resulting in a large decrease in expenditures from 2019 to 2020. This will allow for more transparency regarding the Unsafe Building fines and fees collected
in this fund and the expenditure of those revenues on allowable expenses. The expenditures in this fund will be equal to or less than revenues received. Budgeted expenditures includes
emergency demolitions and expenses associated with monitoring unsafe building concerns.
127
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Rental Units Regulation Fund Number 221
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 310 7,375 100,000 100,000 5,950 5,950 94,050 94%
Interest Earnings 137 351 200 200 110 110 90 45%
Interfund Transfers In - - 245,626 245,626 102,343 102,343 143,283 58%
Total Revenue 447 7,726 345,826 345,826 108,403 108,403 237,423 69%
Expenditures by Type
Personnel
Salaries & Wages - - 183,678 183,678 47,366 - 47,366 136,312 74%
Fringe Benefits - - 82,188 82,188 22,980 - 22,980 59,209 72%
Total Personnel - - 265,866 265,866 70,346 - 70,346 195,521 74%
Supplies - - 7,160 7,160 - - - 7,160 100%
Services & Charges
Professional Services - - 54,000 54,000 1,505 - 1,505 52,495 97%
Printing & Advertising - - 4,000 4,000 - - - 4,000 100%
Education & Training - - 1,200 1,200 - - - 1,200 100%
Travel - - 1,200 1,200 - - - 1,200 100%
Repairs & Maintenance - - 2,400 2,400 - - - 2,400 100%
Interfund Allocations - - - - - - - - -
Other Services & Charges 5 - 10,000 10,000 1,748 - 1,748 8,252 83%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 5 - 72,800 72,800 3,254 - 3,254 69,547 96%
Capital - - - - - - - - -
Total Expenditures 5 - 345,826 345,826 73,599 - 73,599 272,228 79%
Net Surplus / (Deficit) 442 7,726 - - 34,803 34,803
Beginning Cash Balance 9,685 10,105 17,823
Cash Adjustments (22) (9) -
Ending Cash Balance 10,105 17,823 17,823 52,657
Cash Reserves Target 1 - 34,583
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance (10427-16) and the Rental Safety Verification Program (RSVP) ordinance (10644-
19). Both of these programs are managed by the Department of Code Enforcement.
Revenue generation for the Rental Safety Verification Program (RSVP) will be derived from follow up re-inspection fees and assessments for noncompliance. First and second
inspections will have no charges; however, if not compliant after the second inspection, there will be charges requiring follow up inspections to validate compliance. Because this
program is new, revenue could vary greatly from current estimates. A transfer from the Economic Development Income Tax (EDIT) Fund (#408) will make up the difference.
Prior to the Rental Safety Verification Program (RSVP), proceeds from the landlord registration ($5 registration fee per year) were intended to fund Code Enforcement's costs of the
program. However, previous guidelines for landlord registrations will be integrated into RSVP while working with landlords.
Prior to 2020, the Rental Safety Verification Program (RSVP) was budgeted in the Consolidated Building Fund (#600). Starting in 2020, RSVP will be moved into this fund in order to
better track its revenue and expenditures.
From 2019 to 2020, two additional Code Inspectors will be added to expand the program, totaling $126,887 including wages and benefits. Health insurance increases and a 2% cost of
living increase for non-bargaining staff also attributed to increased personnel expense.
Professional Services increased by $54,000 for a professional service agreement with St. Vincent de Paul Society to provide relocation services to displaced residents as a result of
uninhabitable homes.
Cash Reserves Target
10% of Annual expenditures
128
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Code Enforcement Fund Fund Number 230
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits - - 31,200 31,200 11,895 11,895 19,305 62%
Charges for Services - - 53,250 53,250 19,121 19,121 34,130 64%
Fines, Forfeitures, and Fees - - 304,000 304,000 91,229 91,229 212,771 70%
Interest Earnings - - - - 281 281 (281) -
Other Income - - 2,725 2,725 1,426 1,426 1,299 48%
Interfund Allocation Reimb - - 76,927 76,927 25,639 25,639 51,288 67%
Interfund Transfers In - - 3,619,593 3,619,593 1,508,155 1,508,155 2,111,438 58%
Total Revenue - - 4,087,695 4,087,695 1,657,746 1,657,746 2,429,950 59%
Expenditures by Subdivisions
Neighborhood Code Enforce.- - 2,565,948 2,565,948 807,149 46,828 853,977 1,711,971 67%
NEAT Crew - - 544,158 544,158 155,714 54,154 209,868 334,290 61%
Animal Resource Center - - 977,589 977,589 379,957 25,920 405,878 571,711 58%
Total Expenditures - - 4,087,695 4,087,695 1,342,820 126,903 1,469,722 2,617,972 64%
Expenditures by Type
Personnel
Salaries & Wages - - 1,489,523 1,489,523 578,911 - 578,911 910,612 61%
Fringe Benefits - - 630,253 630,253 240,690 - 240,690 389,564 62%
Total Personnel - - 2,119,776 2,119,776 819,600 - 819,600 1,300,176 61%
Supplies - - 163,700 163,700 35,448 12,513 47,961 115,739 71%
Services & Charges
Professional Services - - 110,300 110,300 13,960 26,169 40,129 70,171 64%
Printing & Advertising - - 24,305 24,305 5,454 1,113 6,567 17,738 73%
Utilities - - 30,223 30,223 10,210 1,906 12,116 18,107 60%
Education & Training - - 15,000 15,000 (1,393) - (1,393) 16,393 109%
Travel - - 2,400 2,400 3,826 - 3,826 (1,426) -59%
Repairs & Maintenance - - 410,650 413,650 53,782 1,038 54,820 358,830 87%
Interfund Allocations - - 814,847 814,847 333,101 - 333,101 481,746 59%
Debt Service Principal - - 104,314 104,314 36,726 12,182 48,909 55,405 53%
Debt Service Interest & Fees - - 7,770 7,770 2,113 753 2,866 4,904 63%
Other Services & Charges - - 284,410 281,410 29,994 71,228 101,222 180,188 64%
Total Services & Charges - - 1,804,219 1,804,219 487,772 114,389 602,161 1,202,056 67%
Capital - - - - - - - - -
Total Expenditures - - 4,087,695 4,087,695 1,342,820 126,903 1,469,722 2,617,971 64%
Net Surplus / (Deficit) - - - - 314,927 188,024
Beginning Cash Balance - - -
Cash Adjustments - - -
Ending Cash Balance - - - 305,296
Cash Reserves Target - - 408,770
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2020, the Department of Code Enforcement will be restructured from an accounting perspective in order to better track expenditures and align with the fund ordinances established by
the Common Council. The Neighborhood Code Enforcement division and South Bend Animal Resource Center division will be moved from the Consolidated Building Fund (#600) into
this fund. The Neighborhood Enforcement Action Team (NEAT) division will be moved from the Unsafe Building Fund (#219) into this fund. To see a comparison of revenues and
expenditures from 2019 to 2020, see the division summaries and Code Enforcement historical summary.
This fund was established in 2020 to track the revenue and expenditures of the Department of Code Enforcement's three main divisions: Neighborhood Code Enforcement (NCE),
South Bend Animal Resource Center (SBARC), and Neighborhood Enforcement Action Team (NEAT). The Neighborhood Code Enforcement division upholds and enforces
the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. The South Bend Animal Resource Center division
runs the animal resource center (aka animal shelter) and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. The NEAT division
works in tandem with the Neighborhood Code Enforcement division to provide services for environmental clean-ups to homeowners and/or businesses. These clean-ups consist of illegal
dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification.
Neighborhood Code Enforcement collects revenues from fees for environmental clean-ups, processing abandoned vehicles and ordinance violations. The South Bend Animal Resource
Center collects revenues from fees for animal care & control activities such as adoption fees, pet licenses, pet microchipping, and animal surrender fee. These revenues do not cover the
expenditures of these divisions. The difference is covered by an interfund transfer from the Economic Development Income Tax (EDIT) Fund (#408).
The interfund allocation reimbursement is an internal accounting method to allocate a portion of the Code Enforcement administration personnel costs to the South Bend Animal Resource
Center division. This nets out against the allocation expense recorded in this fund.
Cash Reserves Target
10% of Annual expenditures
129
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 31,987 34,657 31,200 31,200 11,895 11,895 19,305 62%
Charges for Services 56,229 57,616 53,250 53,250 19,121 19,121 34,130 64%
Fines, Forfeitures, and Fees 536,051 549,637 515,100 515,100 122,557 122,557 392,543 76%
Interest Earnings 6,027 18,704 200 200 3,386 3,386 (3,186) -1593%
Other Income 58,590 12,659 3,125 3,125 1,426 1,426 1,699 54%
Interfund Allocation Reimb - 73,304 76,927 76,927 25,639 25,639 51,288 67%
Interfund Transfers In 1,665,326 3,210,400 3,865,219 3,865,219 1,610,498 1,610,498 2,254,721 58%
Total Revenue 2,354,210 3,956,977 4,545,021 4,545,021 1,794,522 1,794,522 2,750,500 61%
Expenditures by Fund
Consolidated Bldg Fund (#600) 2,678,595 3,001,390 - 270,543 23,183 241,222 264,405 6,138 2%
Rental Units Regulation (#221)5 - 345,826 345,826 73,599 - 73,599 272,227 79%
Unsafe Building Fund (#219)684,941 592,547 111,500 156,395 73,261 8,000 81,261 75,134 48%
Code Enforcement Fund (#230)- - 4,087,695 4,087,695 1,342,820 126,903 1,469,722 2,617,973 64%
Total Expenditures 3,363,542 3,593,937 4,545,021 4,860,459 1,512,863 376,124 1,888,988 2,971,472 61%
Expenditures by Division
Neighborhood Code Enfor.1,712,624 1,923,446 2,565,948 2,796,409 809,969 272,194 1,082,163 1,714,246 61%
NEAT Crew 448,386 435,893 544,158 580,053 179,610 54,154 233,764 346,289 60%
Rental Safety Verification Program 59,234 144,603 345,826 348,002 75,775 - 75,775 272,227 78%
Unsafe Building 236,555 156,655 111,500 120,500 49,365 8,000 57,365 63,135 52%
Animal Care & Control 906,737 933,341 977,589 1,015,495 398,145 41,776 439,921 575,574 57%
Total Expenditures 3,363,537 3,593,937 4,545,021 4,860,459 1,512,863 376,124 1,888,988 2,971,471 61%
Expenditures by Type
Personnel
Salaries & Wages 1,298,997 1,437,429 1,673,201 1,673,201 626,277 - 626,277 1,046,924 63%
Fringe Benefits 595,651 538,583 712,441 712,441 263,669 - 263,669 448,772 63%
Total Personnel 1,894,648 1,976,013 2,385,642 2,385,642 889,946 - 889,946 1,495,696 63%
Supplies 117,767 108,267 170,860 211,141 61,080 18,768 79,848 131,293 62%
Services & Charges
Professional Services 172,494 177,400 180,600 190,983 29,005 34,360 63,366 127,617 67%
Printing & Advertising 8,771 11,255 28,305 28,305 5,454 1,113 6,567 21,738 77%
Utilities 31,852 34,801 30,223 30,223 10,210 1,906 12,116 18,107 60%
Education & Training 6,089 6,873 16,200 16,200 (1,393) - (1,393) 17,593 109%
Travel 4,869 6,444 3,600 3,600 3,826 - 3,826 (226) -6%
Repairs & Maintenance 275,449 233,178 413,050 426,253 55,559 9,463 65,022 361,231 85%
Interfund Allocations 517,905 719,048 814,847 814,847 333,101 - 333,101 481,746 59%
Debt Service Principal 64,323 80,098 104,314 104,314 36,726 12,182 48,909 55,405 53%
Debt Service Interest & Fees 7,135 6,144 7,770 7,770 2,113 753 2,866 4,904 63%
Other Services & Charges 154,741 177,849 389,610 641,181 87,236 297,579 384,814 256,367 40%
Interfund Transfers Out 27,500 - - - - - - - -
Total Services & Charges 1,271,127 1,453,091 1,988,519 2,263,676 561,837 357,357 919,194 1,344,482 59%
Capital 80,000 56,567 - - - - - - -
Total Expenditures 3,363,542 3,593,937 4,545,021 4,860,459 1,512,863 376,124 1,888,988 2,971,471 61%
Net Surplus / (Deficit) (1,009,331) 363,040 - (315,438) 281,659 (94,466)
Code Enforcement Historical Budget Summary - Fund 219, 221, 230 & 600
130
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Central Services Fund Number 222
Fund Type Internal Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 4,107 3,320 4,440 4,440 790 790 3,650 82%
Charges for Services 2,806,873 7,496,447 8,304,859 8,304,933 2,800,136 2,800,136 5,504,797 66%
Interest Earnings 10,656 22,362 12,000 12,000 2,006 2,006 9,994 83%
Other Income 5,006,296 5,417,866 4,944,250 4,944,350 22,686 22,686 4,921,664 100%
Interfund Allocation Reimb 392,410 610,726 122,143 122,143 50,883 50,883 71,260 58%
Interfund Transfers In - - - - - - - -
Total Revenue 8,220,343 13,550,721 13,387,692 13,387,866 2,876,501 2,876,501 10,511,365 79%
Expenditures by Division
Equipment Services 2,639,137 7,000,441 7,812,107 7,832,413 2,579,344 9,017 2,588,361 5,244,052 67%
Central Stores 245,265 284,301 - 26 26 - 26 - 0%
Print Shop 142,462 160,886 10,018 13,581 7,222 515 7,737 5,844 43%
Radio Shop 279,334 230,894 275,518 276,224 87,140 1,299 88,439 187,785 68%
Building Maintenance 208,440 177,588 213,243 213,243 79,508 - 79,508 133,735 63%
Facilities Management - 120,439 122,143 122,143 39,587 - 39,587 82,556 68%
Utilities & Services 4,528,950 4,950,465 4,870,250 4,994,540 - 705,563 705,563 4,288,977 86%
Sustainability 304,308 6,002 - - - - - - -
Total Expenditures 8,347,896 12,931,016 13,303,279 13,452,170 2,792,826 716,394 3,509,220 9,942,949 74%
Expenditures by Type
Personnel
Salaries & Wages 2,061,867 1,920,693 2,092,572 2,092,572 749,603 - 749,603 1,342,969 64%
Fringe Benefits 930,977 731,886 894,766 894,766 326,490 - 326,490 568,276 64%
Total Personnel 2,992,844 2,652,580 2,987,338 2,987,338 1,076,093 - 1,076,093 1,911,245 64%
Supplies 134,464 4,515,181 4,870,798 4,888,120 1,444,245 6,419 1,450,664 3,437,456 70%
Services & Charges
Professional Services 30,814 8,439 13,000 13,000 - - - 13,000 100%
Printing & Advertising 4,809 715 7,821 7,821 110 95 205 7,616 97%
Utilities 4,587,384 5,013,625 4,935,174 5,059,464 25,065 705,563 730,628 4,328,836 86%
Education & Training 12,049 4,603 20,050 20,900 6,754 - 6,754 14,146 68%
Travel 1,251 481 4,000 4,000 - - - 4,000 100%
Repairs & Maintenance 61,011 56,339 54,400 58,588 28,637 2,551 31,188 27,400 47%
Interfund Allocations 411,263 648,014 306,521 306,521 127,720 - 127,720 178,801 58%
Debt Service Principal 13,606 14,248 14,818 14,818 6,537 1,520 8,057 6,761 46%
Debt Service Interest & Fees 1,566 1,029 463 463 268 11 279 184 40%
Grants & Subsidies 5,320 2,434 - - - - - - -
Other Services & Charges 14,514 13,329 17,405 19,646 5,906 236 6,142 13,504 69%
Interfund Transfers Out 77,000 - 71,491 71,491 71,491 - 71,491 - 0%
Total Services & Charges 5,220,588 5,763,256 5,445,143 5,576,712 272,488 709,975 982,463 4,594,248 82%
Capital - - - - - - - - -
Total Expenditures 8,347,896 12,931,016 13,303,279 13,452,170 2,792,826 716,394 3,509,220 9,942,949 74%
Net Surplus / (Deficit) (127,553) 619,705 84,413 (64,304) 83,675 (632,719)
Beginning Cash Balance 1,085,494 1,003,425 1,455,158
Cash Adjustments 45,485 (167,972) -
Ending Cash Balance 1,003,425 1,455,158 1,390,854 1,653,958
Cash Reserves Target 381,895 798,055 845,763
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2020, the Financial Specialist Senior will be replaced with an Executive Assistant. Two costs centers will be discontinued: Central Stores/Purchasing and Print Shop. The only
remaining cost associated with the Print Shop is the principal and interest payments on two commercial-grade printers, to be paid off in 2021. Central Purchasing will move back to
the Department of Administration & Finance's budget in the General Fund (#101). From 2018 to 2019, Supplies Expense and Charges for Services Revenue increased due to a
change in revenue and expense recognition. Central Services capital expenditures are tracked in the Central Services Capital Fund (#224). Transfers Out of the Central Services
Operating Fund (#222) to the capital fund (#224) typically match the budgeted capital expenditures. In 2019, $300,000 was transferred to the capital fund for purchase of fleet
management software.
This fund tracks the operating costs of the Central Services Division. The Division provides a variety of services to other city departments, along with several local county, state and
federal agencies. Central Services consists of 4 cost centers: Equipment Services, Building Maintenance, Radio Shop, and Facilities Management. The Department of Administration
& Finance oversees the Central Services Division. Also, the electric and natural gas costs for the entire City are paid out of this fund and allocated back to departments.
• Equipment Services and Radio Shop provide repair and maintenance services for the City's fleet and some external customers (governmental units such as St Joseph County and
local township fire departments). Parts and labor for each workorder are charged back to City departments or billed to the external customers.
• Building Maintenance provides repair and maintenance services to the City's facilities. This cost center is partially funded through internal labor rates.
• Equipment Services also receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the
popularity of ride sharing services such as Uber and Lyft.
• Facilities Management is funded by an allocation.
• This fund also receives revenue from interest earned on the fund's cash balance.
Cash Reserves Target
10% of Annual expenditures, excluding utility
accounting
131
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Central Services Capital Fund Number 224
Fund Type Internal Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 2,734 3,218 2,000 2,000 (12) (12) 2,012 101%
Other Income - - - - - - - -
Interfund Transfers In 77,000 - 71,491 256,491 71,491 71,491 185,000 72%
Total Revenue 79,734 3,218 73,491 258,491 71,479 71,479 187,012 72%
Expenditures by Type
Supplies 8,905 4,718 - 5,501 5,501 - 5,501 - 0%
Services & Charges
Repairs & Maintenance 18,697 63,060 63,000 63,000 - - - 63,000 100%
Debt Service Principal - 3,881 7,711 2,210 - - - 2,210 100%
Debt Service Interest & Fees - 365 780 780 - - - 780 100%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 18,697 67,305 71,491 65,990 - - - 65,990 100%
Capital 77,871 77,795 - 148,194 86,325 112,036 198,361 (50,167) -34%
Total Expenditures 105,474 149,818 71,491 219,685 91,826 112,036 203,861 15,823 7%
Net Surplus / (Deficit) (25,740) (146,601) 2,000 38,806 (20,347) (132,383)
Beginning Cash Balance 194,599 168,196 21,921
Cash Adjustments (664) 326 -
Ending Cash Balance 168,196 21,921 60,727 1,612
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the capital expenditures of the Central Services Division.
This fund receives transfers from the Central Services Operating Fund (#222). Transfers typically match the budgeted capital expenditures. This fund also receives revenue from
interest earned on the fund's cash balance.
In 2019, Central Services budgeted $300,000 for new fleet management software to help the Equipment Services division better manage the City's vehicle assets. Also, the Sample
Street garage replaced its old forklift, purchased through a capital lease.
In 2020, no new capital purchases are planned. The repair & maintenance budget is for parking lot repaving, annual maintenance of the CNG stations, and radio tower inspections. The
capital lease principal and interest expense is for the new forklift, to be paid off over 5 years.
In 2022, Equipment Services plans to lease-purchase a new truck to replace a 10 year-old service truck.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
132
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Liability Insurance Fund Number 226
Fund Type Internal Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 70,377 117,720 28,722 28,722 23,545 23,545 5,177 18%
Other Income 703,577 989,555 2,000 1,407,210 1,454,630 1,454,630 (47,420) -3%
Interfund Allocation Reimb 2,053,107 3,944,597 2,914,500 2,914,500 1,214,361 1,214,361 1,700,139 58%
Interfund Transfers In - - - 49,087 49,087 49,087 - 0%
Total Revenue 2,827,061 5,051,872 2,945,222 4,399,519 2,741,624 2,741,624 1,657,896 38%
Expenditures by Division
Safety/Risk Management 225,183 232,240 213,267 213,267 77,648 924 78,573 134,694 63%
Liability Insurance 715,424 677,290 815,000 815,000 66,661 48,086 114,747 700,253 86%
Business Insurance 1,380,506 742,777 2,001,965 2,001,965 308,988 25,595 334,583 1,667,382 83%
Workers' Compensation 1,264,573 1,479,416 1,029,000 1,029,095 672,211 9,552 681,763 347,332 34%
Catastrophic Events 208,887 650,224 - 968,627 1,559 950,069 951,627 17,000 2%
Total Expenditures 3,794,574 3,781,947 4,059,232 5,027,954 1,127,068 1,034,226 2,161,293 2,866,661 57%
Expenditures by Type
Personnel
Salaries & Wages 188,273 152,168 162,412 162,412 53,086 - 53,086 109,326 67%
Fringe Benefits 85,214 61,226 67,612 67,612 20,562 - 20,562 47,050 70%
Other Personnel Costs 37,684 33,353 40,000 40,095 5,164 9,552 14,715 25,380 63%
Total Personnel 311,170 246,747 270,024 270,119 78,812 9,552 88,364 181,756 67%
Supplies 10,108 51,453 12,950 12,950 1,537 - 1,537 11,413 88%
Services & Charges
Professional Services 903,446 521,468 984,929 988,429 302,734 59,845 362,579 625,850 63%
Printing & Advertising - - 483 483 - - - 483 100%
Education & Training 13,336 29,927 20,000 20,000 285 - 285 19,715 99%
Travel 2,743 3,245 3,000 3,000 356 - 356 2,644 88%
Repairs & Maintenance 105,403 31,110 2,000 2,000 78 - 78 1,922 96%
Interfund Allocations 111,929 144,621 77,446 77,446 32,268 - 32,268 45,178 58%
Insurance 1,640,270 2,010,853 1,535,000 1,535,000 652,459 13,836 666,295 868,705 57%
Other Services & Charges 565,379 169,766 1,153,400 1,149,900 56,980 924 57,904 1,091,996 95%
Interfund Transfers Out 25,425 - - - - - - - -
Total Services & Charges 3,367,932 2,910,989 3,776,258 3,776,258 1,045,159 74,605 1,119,765 2,656,493 70%
Capital 105,364 572,758 - 968,627 1,559 950,069 951,627 17,000 2%
Total Expenditures 3,794,574 3,781,947 4,059,232 5,027,954 1,127,068 1,034,226 2,161,293 2,866,662 57%
Net Surplus / (Deficit) (967,513) 1,269,925 (1,114,010) (628,435) 1,614,556 580,330
Beginning Cash Balance 4,674,728 3,696,778 4,961,426
Cash Adjustments (10,437) (5,277) -
Ending Cash Balance 3,696,778 4,961,426 4,332,991 6,622,180
Cash Reserves Target 1,897,287 1,890,973 2,513,977
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related
accidents and provides training once an issue has been brought to the attention of the Safety & Risk division. There is also a considerable amount of proactive training which
happens throughout the City in an effort to stop any workplace injuries. Capital expenditures budgeted in 2018 and 2019 were for repairs to City facilties and replacement of
equipment related to 2018 flood damage. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance
cost per employee is increased back to the regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020.
This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operation of the Safety & Risk
division. This fund is managed by the Department of Administration & Finance.
Revenues for this fund come from other City funds that pay a share proportionate to their estimated liability expenses. Various methodologies will be used to effectively and fairly
assign costs to city funds and departmental operations. Safety & Risk costs are allocated based on departments' budgeted positions. Liability and worker's compensation costs are
allocated based on two-year claims history. Business insurance costs are allocated based on net book value of departments' capital assets (per CAFR). When this fund has sufficient
reserves, allocations to departments may decrease. Insurance claim reimbursements are also received in this fund.
Cash Reserves Target
50% of Annual expenditures
133
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name IT / Innovation / 311 Call Center Fund Number 279
Fund Type Internal Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interfund Allocation Reimb 6,788,985 7,991,331 6,656,930 6,656,930 2,773,715 2,773,715 3,883,215 58%
Charges for Services - 92,585 - 111,796 111,796 111,796 - 0%
Other Income 47,427 66,798 32,690 33,565 23,056 23,056 10,509 31%
Donations 100,000 - - - - - - -
Interest Earnings 30,723 67,048 10,000 10,000 8,090 8,090 1,910 19%
Interfund Transfers In - - - - - - - -
Total Revenue 6,967,135 8,217,762 6,699,620 6,812,291 2,916,657 2,916,657 3,895,634 57%
Expenditures by Division
311 Call Center 526,971 519,646 578,196 579,154 191,899 8 191,907 387,247 67%
Innovation & Technology 5,264,986 7,348,706 6,828,730 9,038,406 2,946,469 2,946,088 5,892,557 3,145,849 35%
Total Expenditures 5,791,956 7,868,352 7,406,926 9,617,560 3,138,368 2,946,096 6,084,464 3,533,096 37%
Expenditures by Type
Personnel
Salaries & Wages 1,558,863 1,689,240 1,981,340 1,981,340 768,198 - 768,198 1,213,142 61%
Fringe Benefits 619,247 569,382 748,836 748,836 289,875 - 289,875 458,961 61%
Total Personnel 2,178,109 2,258,622 2,730,176 2,730,176 1,058,072 - 1,058,072 1,672,103 61%
Supplies 119,984 169,850 164,850 178,260 25,684 6,185 31,869 146,391 82%
Services & Charges
Professional Services 710,365 1,065,128 615,700 1,846,094 411,913 999,982 1,411,895 434,199 24%
Printing & Advertising 298 5,181 5,270 5,270 - - - 5,270 100%
Education & Training 15,237 22,957 57,900 72,137 8,433 7,900 16,333 55,804 77%
Travel 20,941 32,456 27,110 31,381 7,385 - 7,385 23,996 76%
Repairs & Maintenance 2,246,257 2,975,430 2,839,472 3,776,345 1,142,353 1,693,917 2,836,270 940,075 25%
Interfund Allocations 5,211 6,785 5,911 5,911 2,460 - 2,460 3,451 58%
Debt Service Principal 209,189 391,117 522,557 522,557 300,359 84,204 384,563 137,994 26%
Debt Service Interest & Fees 26,836 52,924 49,356 49,356 31,924 6,809 38,733 10,623 22%
Grants & Subsidies 25,000 - - - - - - - -
Other Services & Charges 234,530 287,902 388,624 400,073 149,784 147,099 296,884 103,189 26%
Interfund Transfers Out - 600,000 - - - - - - -
Total Services & Charges 3,493,863 5,439,880 4,511,900 6,709,124 2,054,611 2,939,912 4,994,523 1,714,601 26%
Capital - - - - - - - - -
Total Expenditures 5,791,956 7,868,352 7,406,926 9,617,560 3,138,368 2,946,096 6,084,464 3,533,095 37%
Net Surplus / (Deficit)1,175,179 349,410 (707,306) (2,805,269) (221,711) (3,167,807)
Beginning Cash Balance 1,589,083 2,758,297 3,108,342
Cash Adjustments (5,964) 636 -
Ending Cash Balance 2,758,297 3,108,342 303,073 2,907,226
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
ERP Implementation: In 2019, $600,000 (from prior year reserves) was transferred to the County Option Income Tax (COIT) Fund (#404) to cover the cost of the new enterprise
resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million with an anticipated go-live date of April 1, 2020.
Mayoral Initiatives: SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue
to make government more efficient.
CityWorks: In 2020, IT will continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise
platform because it integrated well with GIS and had substantial adoption from similarly sized cities.
Bloomberg Mayor's Challenge (2019- 2022): $1M grant to build a sustainable public-private transportation-as-a-benefit model in South Bend, key audience: transportation insecure
hourly wage workers. Grant funds cover programming for 3 years of pilots, strategic planning, partnership building, and solution development. Funds cover personnel costs and pilots.
Starting in late 2019, employers (ex: University of Notre Dame, Beacon Health Systems) will be financially contributing to pilots. NOTE: The revenue and expenditures of this grant
are managed by the Department of Innovation & Technology, but are recorded in the Gift/Donation/Bequest Fund (#217).
Technology Resource Center (opened during 2019): Technology Resource Center (TRC) in South Bend’s Ignition Park was built to democratize technology in our region. All will be
welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co-location between South Bend Code School, the City’s
Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data training, cross-sector “Beta City” collaborations, and
public programming about regional innovation.
This fund receives revenue in the form of a fixed cost interfund allocation. The cost of the 311 Call Center and the Department of Innovation & Technology is allocated between the
City departments based on various criteria including number of devices, number of user licenses, departmental specific software renewal, and more. For 2020, the allocation to
departments is less than the Department of Innovation & Technology's 2020 budget, thus spending down the cash reserves in this fund. This fund does not need to carry high cash
reserves because it's budget is fully allocated each year.
This internal service fund tracks the revenues and expenditures of the Department of Innovation & Technology, which includes the 311 Call Center, Services, Infrastructure, Business
Analytics, Applications, and Civic Innovation. The 311 Call Center was established to handle resident telephone calls in an efficient and effective manner. It provides residents with a
"one-stop" shop to contact city departments with inquiries and service requests. Starting in 2017, IT Dept costs were moved to this fund. The IT Dept provides technical services to
the various departments within the City. The Department of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through
technology, data, and strategic partnerships.
Cash Reserves Target
No reserve requirement
134
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Self-Funded Employee Benefits Fund Number 711
Fund Type Internal Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 18,067,948 13,344,016 15,989,183 15,989,183 6,611,219 6,611,219 9,377,964 59%
Other Income 440,913 397,653 385,000 385,000 90,666 90,666 294,334 76%
Interest Earnings 209,508 288,858 77,097 77,097 36,507 36,507 40,590 53%
Interfund Transfers In - - - - - - - -
Total Revenue 18,718,369 14,030,527 16,451,280 16,451,280 6,738,392 6,738,392 9,712,888 59%
Expenditures by Subdivision
Health Insurance 15,677,149 15,517,230 17,287,245 17,294,968 5,713,290 136,661 5,849,951 11,445,017 66%
Workplace Wellness Clinic 862,693 1,108,117 1,104,308 1,122,404 496,794 620,812 1,117,606 4,798 0%
Employee Wellness 76,217 86,863 91,160 91,160 15,834 50,669 66,503 24,657 27%
Total Expenditures 16,616,059 16,712,210 18,482,713 18,508,532 6,225,918 808,142 7,034,060 11,474,472 62%
Expenditures by Type
Personnel
Other Personnel Costs 14,459,995 14,704,500 16,416,939 16,416,939 5,372,218 56,194 5,428,412 10,988,527 67%
Total Personnel 14,459,995 14,704,500 16,416,939 16,416,939 5,372,218 56,194 5,428,412 10,988,527 67%
Supplies 74,825 198,245 85,000 103,096 65,591 32,713 98,304 4,792 5%
Services & Charges
Professional Services 1,046,223 1,163,954 1,246,508 1,254,231 521,158 719,235 1,240,394 13,837 1%
Printing & Advertising - - 100 100 - - - 100 100%
Insurance 610,829 632,597 732,666 732,666 265,675 - 265,675 466,991 64%
Other Services & Charges 10,473 12,913 1,500 1,500 1,277 - 1,277 223 15%
Interfund Transfers Out 413,714 - - - - - - - -
Total Services & Charges 2,081,238 1,809,464 1,980,774 1,988,497 788,110 719,235 1,507,345 481,151 24%
Capital - - - - - - - - -
Total Expenditures 16,616,059 16,712,210 18,482,713 18,508,532 6,225,918 808,142 7,034,060 11,474,470 62%
Net Surplus / (Deficit) 2,102,310 (2,681,683) (2,031,433) (2,057,252) 512,474 (295,668)
Beginning Cash Balance 9,935,961 11,997,127 9,277,319
Cash Adjustments (41,144) (38,125) -
Ending Cash Balance 11,997,127 9,277,319 7,220,067 10,004,363
Cash Reserves Target 4,154,015 4,178,052 4,627,133
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. During the
2019 budget process, it was determined that this fund was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City gave a one-time break in the
health insurance cost per employee charged to departments. In 2020, the health insurance cost per employee will increase back to regular rates. Claims are forecasted to increase 5%
year over year. The City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to
maintain excellent benefits for employees.
This fund accounts for insurance and claims relating to employees, including medical, dental, life, flex spending, etc. The City of South Bend is self-insured - it pays medical, dental, and
vision claims directly, as opposed to paying an insurance company to pay the claims.
Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's Office on
an annual basis, as well as from employee and public safety retiree health insurance premiums.
Cash Reserves Target
25% of Annual expenditures
135
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Unemployment Compensation Fund Number 713
Fund Type Internal Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - - 7,357 7,357 2,834 2,834 4,523 61%
Interest Earnings 3,816 5,213 1,189 1,189 620 620 569 48%
Interfund Transfers In - - - - - - - -
Total Revenue 3,816 5,213 8,546 8,546 3,454 3,454 5,092 60%
Expenditures by Type
Personnel
Other Personnel Costs 20,480 32,957 55,000 55,000 29,062 - 29,062 25,938 47%
Total Personnel 20,480 32,957 55,000 55,000 29,062 - 29,062 25,938 47%
Supplies - - - - - - - - -
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures 20,480 32,957 55,000 55,000 29,062 - 29,062 25,938 47%
Net Surplus / (Deficit) (16,664) (27,744) (46,454) (46,454) (25,608) (25,608)
Beginning Cash Balance 225,977 208,514 180,911
Cash Adjustments (799) 141 -
Ending Cash Balance 208,514 180,911 134,457 155,613
Cash Reserves Target 5,120 8,239 13,750
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2011 to account for unemployment claims and outplacement services paid.
This fund charges an allocation to departments through payroll to cover the cost of unemployment claims paid. In November 2016, the charge was suspended due to the fund's high
cash reserves. In 2020, the allocation to departments resumed at 0.01% of full-time wages and will increase slightly each year in order to cover unemployment claims.
All unemployment claims and outplacement services for all departments are paid through this fund. Claims have remained fairly low in recent years.
Cash Reserves Target
25% of Annual expenditures
136
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Parental Leave Fund Fund Number 714
Fund Type Internal Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 163,651 166,529 257,488 257,488 100,376 100,376 157,112 61%
Interest Earnings 467 937 414 414 244 244 170 41%
Interfund Transfers In - - - - - - - -
Total Revenue 164,118 167,466 257,902 257,902 100,619 100,619 157,282 61%
Expenditures by Type
Personnel
Salaries & Wages 112,882 186,085 253,846 253,846 62,710 - 62,710 191,136 75%
Total Personnel 112,882 186,085 253,846 253,846 62,710 - 62,710 191,136 75%
Supplies - - - - - - - - -
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures 112,882 186,085 253,846 253,846 62,710 - 62,710 191,136 75%
Net Surplus / (Deficit) 51,237 (18,618) 4,056 4,056 37,909 37,909
Beginning Cash Balance - 51,126 32,563
Cash Adjustments (111) 55 -
Ending Cash Balance 51,126 32,563 36,619 70,527
Cash Reserves Target 9,031 14,887 20,308
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave
Program was developed based on the models of other progressive, best-in-class employers.
The program is funded by an allocation to departments charged through payroll. In 2020, the allocation will be 0.35% of full-time wages. This charge may increase or decrease based
on the financial needs of the program and the performance of the fund.
The program was well-received and continues to grow. Based on historical program participation, expenditures are budgeted at 40 births x 240 hours off of work x the average hourly
wage.
Cash Reserves Target
8% of Annual expenditures - one month
reserve
137
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Rainy Day Fund Number 102
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 183,841 289,770 132,905 132,905 38,934 38,934 93,971 71%
Total Revenue 183,841 289,770 132,905 132,905 38,934 38,934 93,971 71%
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)183,841 289,770 132,905 132,905 38,934 38,934
Beginning Cash Balance 10,294,137 10,439,531 10,733,474
Cash Adjustments (38,447) 4,173 -
Ending Cash Balance 10,439,531 10,733,474 10,866,379 10,790,808
Cash Reserves Target 8,591,175 8,206,394 8,998,791
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the advances
must be paid back within six months.
The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard &
Poor's.
The cash reserve requirement for this fund is 3% of prior year operational expenditures in Civil City funds, excluding interfund transfers.
This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue.
Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the State of
Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or
$1,405,850, was deposited into the Rainy Day Fund as allowed under the statute.
No expenditures are budgeted at this time. The most recent activity was an interfund loan to four other funds during 2011.
3% of total expenditures in previous fiscal
year, excluding interfund transfers
Cash Reserves Target
138
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Gift, Donation, Bequest Fund Number 217
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 2,481 13,279 4,613 4,613 2,475 2,475 2,138 46%
Engineering 50,000 100,000 - - - - - -
Innovation - 274,000 403,743 403,743 404,000 404,000 (257) 0%
Human Rights General - 91,517 18,000 18,000 6,650 6,650 11,350 63%
Office of Sustainability - - - 41,000 41,000 41,000 - 0%
Historic Preservation 18,583 183 - - 137 137 (137) -
AmeriCorps - 125,000 - - - - - -
AC&C Donations 40,167 41,996 25,000 25,000 35,764 35,764 (10,764) -43%
Pokagon Band Donation - Bowman C - 100,000 - 100,000 100,000 100,000 - 0%
Total Revenue 111,231 745,975 451,356 592,356 590,026 590,026 2,330 0%
Expenditures by Project
Wayfinding Signage Project 11,524 53,988 - 57,944 50,986 6,958 57,944 - 0%
Bloomberg Mayors Challenge - 127,296 286,028 550,198 104,235 283,486 387,722 162,476 30%
Human Rights Scholarship Prog.- 19,310 28,150 28,150 6,650 - 6,650 21,500 76%
Bike Signage 350 - 2,500 2,500 - - - 2,500 100%
AEP Grant (Office of Sustainab.)- - - - - - - - -
Historic Preservation Commiss.322 - 5,000 5,000 - - - 5,000 100%
Milton Trust Energy Grant - 2,600 - 112,275 34,585 7,540 42,125 70,150 62%
Animal Resource Center 34,604 38,658 35,000 35,000 3,661 2,458 6,119 28,881 83%
Pokagon Band Donation - - - - - - - - -
Total Expenditures 46,800 241,853 356,678 791,067 200,118 300,442 500,560 290,507 37%
Expenditures by Type
Supplies 322 - 5,000 5,000 - - - 5,000 100%
Services & Charges
Professional Services 42,669 218,362 308,328 630,442 158,883 292,902 451,785 178,657 28%
Printing & Advertising - 3,479 21,650 21,650 6,650 - 6,650 15,000 69%
Repairs & Maintenance 1,014 4,181 10,000 122,275 34,585 7,540 42,125 80,150 66%
Grants & Subsidies - 15,831 9,000 9,000 - - - 9,000 100%
Other Services & Charges 2,795 - 2,700 2,700 - - - 2,700 100%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 46,478 241,853 351,678 786,067 200,118 300,442 500,560 285,507 36%
Capital - - - - - - - - -
Total Expenditures 46,800 241,853 356,678 791,067 200,118 300,442 500,560 290,507 37%
Net Surplus / (Deficit) 64,431 504,122 94,678 (198,711) 389,908 89,466
Beginning Cash Balance 100,898 164,817 668,273
Cash Adjustments (512) (665) -
Ending Cash Balance 164,817 668,273 469,562 1,059,203
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Revenues and expenditures vary depending on donations received and when projects are sufficiently funded.
2017: The major project in 2017 was the MLK/Hesburgh statue ($200,000) in Leighton Plaza.
2018-2020 expenditures include additional renovations for the animal shelter as well as bike signage.
Mayor's Challenge Award - The City of South Bend is developing a transportation-as-a-benefit program, partnering with local employers to provide free or subsidized transportation
to/from work for low-wage shift workers who are transport insecure. Goals include reducing employee turnover, increasing productivity, and increasing resident access to employment,
all of which will in turn strengthen the local economy. Of this grant, 62% of funds are allocated to personnel who will design, implement and manage the program and develop a self-
sustaining model. 17% of funds are allocated to covering costs of participant transportation; the 3-year period we will transition from program-funded transportation to
employer/employee-funded transportation. 18% of costs are allocated to operational/technical partners to develop and manage infrastructure (data management, participant
enrollment, etc.). 3% of costs are allocated to media/communications to support employer recruitment, participant enrollment, and public messaging. 1% of costs are allocated to
travel/events; it’s estimated that key program personnel will travel 1x for program research and 2x to relevant industry conferences and that the program will host 3 major events to
recruit new partners/participants for the program. At the end of the 3-year period, it is expected the city will have developed a sustainable, replicable model for a transportation-as-a-
benefit program which will continue to scale across the South Bend region and other similar geographies
This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations to the South Bend Animal Resource Center are
held in this fund.
This fund is funded by donations. Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes.
This fund also receives revenue from interest earned on the fund's cash balance. In 2017, the South Bend Animal Resource Center (SBARC) started receiving an annual donation of
approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions through 2/24/2023.
Cash Reserves Target
No reserve requirement
139
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Loss Recovery Fund Number 227
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 12,871 16,668 4,579 4,579 2,196 2,196 2,383 52%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 12,871 16,668 4,579 4,579 2,196 2,196 2,383 52%
Expenditures by Type
Services & Charges
Professional Services 73,065 1,211 - - - - - - -
Other Services & Charges 135,000 36,100 - 200,000 - 200,000 200,000 - 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 208,065 37,311 - 200,000 - 200,000 200,000 - 0%
Capital 24,273 - - - - - - - -
Total Expenditures 232,338 37,311 - 200,000 - 200,000 200,000 - 0%
Net Surplus / (Deficit) (219,467) (20,643) 4,579 (195,421) 2,196 (197,804)
Beginning Cash Balance 847,926 625,798 605,471
Cash Adjustments (2,661) 315 -
Ending Cash Balance 625,798 605,471 410,050 608,705
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund
continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects related to environmental cleanup.
At this time, the only revenue comes from interest earned on the fund's cash balance.
In 2019, this fund was used to fund legal professional services related to environmental issues and granular activated carbon reconditioning.
Cash Reserves Target
No reserve requirement
140
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Human Rights Federal Grant Fund Number 258
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 74,580 247,060 138,200 138,200 1,000 1,000 137,200 99%
Interest Earnings 8,862 12,491 5,978 5,978 1,088 1,088 4,890 82%
Other Income 23,303 312 7,050 7,050 - - 7,050 100%
Interfund Transfers In - - - - - - - -
Total Revenue 106,745 259,863 151,228 151,228 2,088 2,088 149,140 99%
Expenditures by Subdivision
General 23,369 76,493 3,000 29,525 4,061 22,464 26,525 3,000 10%
EEOC 41,941 103,333 131,274 132,941 41,715 14,227 55,942 76,999 58%
HUD 84,003 87,503 108,174 108,174 36,850 1,188 38,038 70,136 65%
Total Expenditures 149,313 267,329 242,448 270,640 82,625 37,879 120,504 150,135 55%
Expenditures by Type
Personnel
Salaries & Wages 52,886 119,255 135,130 135,130 52,770 - 52,770 82,360 61%
Fringe Benefits 25,756 35,042 49,418 49,418 16,209 - 16,209 33,209 67%
Total Personnel 78,642 154,296 184,548 184,548 68,979 - 68,979 115,569 63%
Supplies 1,772 1,330 2,000 2,000 904 893 1,797 203 10%
Services & Charges
Professional Services 37,812 21,691 27,800 32,467 11,333 13,334 24,667 7,800 24%
Printing & Advertising 15,369 - 4,000 23,200 - 19,188 19,188 4,012 17%
Education & Training 15 3,709 3,500 8,500 635 4,464 5,099 3,401 40%
Travel 6,412 9,201 15,300 14,100 - - - 14,100 100%
Grants & Subsidies 8,000 - - - - - - - -
Other Services & Charges 1,292 607 5,300 5,825 775 - 775 5,050 87%
Interfund Transfers Out - 76,493 - - - - - - -
Total Services & Charges 68,899 111,703 55,900 84,092 12,743 36,986 49,729 34,363 41%
Capital - - - - - - - - -
Total Expenditures 149,313 267,329 242,448 270,640 82,625 37,879 120,504 150,135 55%
Net Surplus / (Deficit) (42,567) (7,467) (91,220) (119,412) (80,537) (118,416)
Beginning Cash Balance 572,740 528,434 521,051
Cash Adjustments (1,739) 84 -
Ending Cash Balance 528,434 521,051 401,639 441,408
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
This fund tracks the portion of the Human Rights division that is funded by the federal government.
This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission
(EEOC).
In 2020, both the Employment Manager and the Housing Manager will be retitled Director of Employment and Director of Housing. This change was made as a result of the
retirement of the Director of Human Rights at the beginning of 2019. A portion of the salary for the Human Rights Director will be shared between the two positions, increasing the
salary cap for each position by 24% from 2019 to 2020. The increase in health insurance from 2019 to 2020 is due to a one-time break in the health insurance cost per employee in
2019. In 2020, health insurance cost per employee is increased back to the regular rates.
141
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name COVID-19 Response Fund Number 264
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - - 112,087 112,087 (112,087) -
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue - - - - 112,087 112,087 (112,087) -
Expenditures by Type
Personnel
Salaries & Wages - - - - - - - - -
Fringe Benefits - - - - - - - - -
Total Personnel - - - - - - - - -
Supplies - - - - - - - - -
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising - - - - - - - - -
Utilities - - - - - - - - -
Education & Training - - - - - - - - -
Travel - - - - - - - - -
Repairs & Maintenance - - - - - - - - -
Interfund Allocations - - - - - - - - -
Debt Service Principal - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - -
Grants & Subsidies - - - - - - - - -
Insurance - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)- - - - 112,087 112,087
Beginning Cash Balance - - -
Cash Adjustments - - -
Ending Cash Balance - - - (71,396)
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
This fund was established to track the costs associated with the City's response to the COVID-19 coronavirus pandemic.
This fund will receive grants.
Expenditures will be related to various activities such as funding for quarantine sites, supplies, and lost wages.
142
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name County Option Income Tax Fund Number 404
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 12,339,734 12,879,847 12,440,774 13,764,809 10,367,312 10,367,312 3,397,497 25%
Intergov./ Grants - 12,500 - - - - - -
Interest Earnings 182,755 348,410 100,000 100,000 43,586 43,586 56,414 56%
Donations - 5,000 - - - - - -
Other Income 657,457 83,772 40,000 40,000 42,506 42,506 (2,506) -6%
Interfund Transfers In 324,159 927,077 - - - - - -
Total Revenue 13,504,106 14,256,606 12,580,774 13,904,809 10,453,404 10,453,404 3,451,405 25%
Expenditures by Activity
General City 1,595,318 1,684,386 2,841,456 3,181,123 1,355,864 255,668 1,611,532 1,569,591 49%
Finance - 22,973 - - - - - - -
Legal Dept 57,389 10,400 50,000 50,000 - - - 50,000 100%
Information Technology 495 1,375,412 33,414 1,710,664 1,079,748 608,208 1,687,956 22,708 1%
Police Programs and Grants 40,000 40,000 40,000 40,000 40,000 - 40,000 - 0%
Police Other 2,805,226 1,618,739 1,684,757 1,684,757 394,908 775,646 1,170,554 514,203 31%
Fire Other 166,390 926,579 - - - - - - -
Vacant & Abandoned Houses - 380,612 250,000 517,640 - 281,137 281,137 236,503 46%
Community Investment 949,592 1,083,688 170,000 1,471,085 205,301 1,087,002 1,292,303 178,782 12%
Park Maintenance 1,476,733 751,050 1,808,672 1,808,672 653,464 - 653,464 1,155,208 64%
Engineering 17,400 207,469 200,000 254,743 29,044 83,376 112,420 142,323 56%
Streets 71,004 1,978,142 2,447,750 2,464,835 1,006,495 5,488 1,011,982 1,452,853 59%
Curb & Sidewalk 1,500,000 1,500,000 1,500,000 1,500,000 625,000 - 625,000 875,000 58%
Local Roads & Streets 12,755 - - - - - - - -
Street Signals & Lighting 1,614,522 1,729,535 1,554,725 1,554,725 560,101 - 560,101 994,624 64%
Total Expenditures 10,306,824 13,308,985 12,580,774 16,238,244 5,949,924 3,096,523 9,046,448 7,191,795 44%
Expenditures by Type
Supplies 680,965 207,469 200,000 256,243 29,044 88,984 118,028 138,215 54%
Services & Charges
Professional Services 244,535 1,675,224 130,000 2,085,695 1,129,659 769,621 1,899,281 186,414 9%
Printing & Advertising - - - 500 500 - 500 - 0%
Utilities 1,614,522 1,729,535 1,554,725 1,554,725 560,101 - 560,101 994,624 64%
Repairs & Maintenance 1,483,180 725,734 762,271 910,578 475,571 100,133 575,704 334,874 37%
Interfund Allocations 6,873 8,631 8,633 8,633 3,600 - 3,600 5,033 58%
Debt Service Principal 1,519,775 1,557,180 1,620,219 1,620,219 393,874 736,127 1,130,001 490,218 30%
Debt Service Interest & Fees 126,666 90,721 97,952 97,952 15,615 39,519 55,134 42,818 44%
Grants & Subsidies 1,285,117 1,318,244 335,991 1,143,940 215,275 770,664 985,939 158,001 14%
Other Services & Charges 430,460 1,009,336 1,509,492 1,777,132 388,192 281,137 669,329 1,107,803 62%
Interfund Transfers Out 2,787,600 4,764,329 6,361,491 6,361,491 2,650,623 - 2,650,623 3,710,868 58%
Total Services & Charges 9,498,728 12,878,933 12,380,774 15,560,865 5,833,011 2,697,202 8,530,212 7,030,653 45%
Capital 127,132 222,583 - 421,136 87,870 310,338 398,208 22,928 5%
Total Expenditures 10,306,824 13,308,985 12,580,774 16,238,244 5,949,924 3,096,523 9,046,448 7,191,796 44%
Net Surplus / (Deficit) 3,197,281 947,621 - (2,333,435) 4,503,480 1,406,956
Beginning Cash Balance 8,614,576 11,770,743 12,724,697
Cash Adjustments (41,114) 6,333 -
Ending Cash Balance 11,770,743 12,724,697 10,391,262 14,240,665
Cash Reserves Target 5,153,412 6,654,492 8,119,122
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures, and other uses as deemed by the
Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (#202) for street paving & patching will be paid from COIT instead of EDIT
Fund (#408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April 2020. The cost
of the software and implementation is paid out of COIT, reflected in the 2019 budget. The City has a service contract with DTSB (Downtown South Bend, Inc.) for the
maintenance of the streetscapes and sidewalks downtown. From 2019 to 2020, the cost of this contract was further consolidated into this fund, an increase of over $600K. In 2020,
Department of Community Investment (DCI) activities formerly paid out of this fund will be moved into the Economic Development Income Tax (EDIT) Fund (#408) in order
to consolidate DCI expenditures. The City continues to budget funding for the demolition of vacant & abandoned houses. The Department of Public Works manages the Light
Up South Bend program - a partnership with Indiana/Michigan Power Co. to install additional street lights in neighborhoods throughout South Bend. The Lamppost Lighting
Program is meant to improve safety by adding more street lighting throughout South Bend. The City selected two areas where residents pay less for a lamppost. They were chosen
based on income, number of vacant lots, and need for lighting in the neighborhood. In 2020, the Goodwill Strategic Outreach Unit will be moved into the new Community
Initiatives division in the General Fund (#101).
This fund accounts for the receipt and expense of County Option Income Tax (COIT).
County Option Income Tax (COIT) revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Other Income is principal from an interfund loan
(debt schedule #82) being repaid by the UDAG Fund (#410). This fund also receives revenue from interest earned on the fund's cash balance.
Cash Reserves Target
50% of Annual expenditures
143
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Cumulative Capital Development Fund Number 406
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 436,677 455,002 415,213 415,213 - - 415,213 100%
Intergov./ Shared Revenues 38,373 40,353 10,000 10,000 - - 10,000 100%
Interest Earnings 8,476 9,852 330 330 130 130 200 61%
Interfund Transfers In - - - - - - - -
Total Revenue 483,526 505,207 425,543 425,543 130 130 425,413 100%
Expenditures by Type
Services & Charges
Debt Service Principal 549,419 498,598 550,179 550,179 190,941 191,074 382,015 168,164 31%
Debt Service Interest & Fees 25,983 40,678 37,638 37,638 11,856 19,600 31,456 6,182 16%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 575,402 539,276 587,817 587,817 202,797 210,674 413,471 174,346 30%
Capital - 271,112 - 14,388 5,705 8,684 14,389 (1) 0%
Total Expenditures 575,402 810,388 587,817 602,205 208,502 219,358 427,859 174,345 29%
Net Surplus / (Deficit) (91,876) (305,181) (162,274) (176,662) (208,372) (427,730)
Beginning Cash Balance 622,016 528,040 223,617
Cash Adjustments (2,101) 758 -
Ending Cash Balance 528,040 223,617 46,955 15,629
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. A cumulative capital development fund is defined under Indiana
Code (I.C. 36-9-16) and was established by the Common Council in 1985 (ordinance no. 7486-85).
This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property
tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established. This fund also receives
auto excise and commercial vehicle excise tax (intergovernmental shared revenues).
Currently, this fund pays the debt service payments for several police vehicle capital lease-purchases. About 34 patrol cars need to be replaced every year to maintain the fleet. Cars are
kept for at least five years, up to 10, depending on wear and tear. The Police Department is proposing to replace cars with hybrid vehicles. The cost is about $40.000-43,000 per
vehicle, or about $10,000 per year for a 5-year lease. 2019 included a one-time capital expenditure of $286,000 to help fund the My SB Parks & Trails project at Howard Park.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
144
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Cumulative Capital Improvement Fund Number 407
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 236,379 231,026 240,933 240,933 - - 240,933 100%
Interest Earnings 5,563 14,444 8,500 8,500 2,119 2,119 6,381 75%
Other Income 25,000 25,000 - 25,000 - - 25,000 100%
Interfund Transfers In - - - - - - - -
Total Revenue 266,942 270,470 249,433 274,433 2,119 2,119 272,314 99%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out 249,500 - 250,000 250,000 104,169 - 104,169 145,831 58%
Total Services & Charges 249,500 - 250,000 250,000 104,169 - 104,169 145,831 58%
Capital - 28,000 180,000 180,000 - - - 180,000 100%
Total Expenditures 249,500 28,000 430,000 430,000 104,169 - 104,169 325,831 76%
Net Surplus / (Deficit) 17,442 242,470 (180,567) (155,567) (102,050) (102,050)
Beginning Cash Balance 430,948 446,760 689,015
Cash Adjustments (1,631) (215) -
Ending Cash Balance 446,760 689,015 533,448 588,146
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 1966 to account for the receipt of cigarette tax revenue designated to be used solely for capital improvements. (Ordinance no. 4832-66)
This fund receives cigarette tax revenue. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned
on the fund's cash balance.
In 2018, the 2011 Century Center Refunding Bond was paid off.
In 2019, $28,000 was used to purchase furniture for the Howard Park Renovation Project, part of the greater My SB Parks & Trails Project that is being managed by the Venues, Parks
& Arts Department.
In 2020, this fund will be used for Department of Community Investment (DCI) activities: $100,000 for the Burke Building stabilization project and $80,000 for the Complete Streets
Transportation project. In 2021, DCI will implement an alley improvement pilot program at $50,000 a year.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
145
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Economic Development Income Tax Fund Number 408
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 11,885,489 12,474,651 12,098,890 13,381,005 4,944,120 4,944,120 8,436,885 63%
Intergov./ Grants - - - 12,500 12,500 12,500 - 0%
Fines, Forfeitures, and Fees 354,660 354,660 354,660 354,660 354,660 354,660 - 0%
Interest Earnings 260,688 463,996 254,322 254,322 65,680 65,680 188,642 74%
Other Income 598,182 160,625 150,000 150,000 151,188 151,188 (1,188) -1%
Interfund Transfers In - 178,534 - - - - - -
Total Revenue 13,099,020 13,632,466 12,857,872 14,152,487 5,528,148 5,528,148 8,624,339 61%
Expenditures by Activity
General City 2,996,975 - 76,233 76,233 31,762 - 31,762 44,471 58%
Finance - 19,365 - - - - - - -
PSAP 2,395,284 2,818,011 2,799,865 2,799,865 1,383,281 1,383,281 2,766,561 33,304 1%
Neighborhood Code Enforcement 1,258,252 2,288,841 2,184,021 2,184,021 910,007 - 910,007 1,274,014 58%
Rental Unit Inspection - 75,718 245,626 245,626 102,343 - 102,343 143,283 58%
Unsafe Building - - 544,158 544,158 226,729 - 226,729 317,429 58%
AC&C General 820,662 845,841 891,414 891,414 371,419 - 371,419 519,995 58%
Community Investment 1,209,809 4,225,555 5,415,149 8,858,415 2,044,825 2,562,711 4,607,535 4,250,880 48%
2015 Park Bond 750 410,020 378,506 378,506 159,443 - 159,443 219,063 58%
Potawatomi Zoo 100,000 - - - - - - - -
2018 Zoo Bond - 214,487 322,900 322,900 168,850 152,050 320,900 2,000 1%
Streets 1,937,750 445,439 - 54,561 35,749 18,812 54,561 - 0%
Total Expenditures 10,719,482 11,343,276 12,857,872 16,355,699 5,434,407 4,116,854 9,551,261 6,804,439 42%
Expenditures by Type
Services & Charges
Professional Services 2,528,862 3,267,745 3,635,865 3,729,399 1,458,435 1,437,384 2,895,818 833,581 22%
Printing & Advertising 606 350 45,000 45,000 132 50 182 44,818 100%
Utilities 1,281 3,274 - 45,781 23,834 10,236 34,070 11,711 26%
Repairs & Maintenance 133,329 626,634 175,250 234,109 79,481 19,865 99,345 134,764 58%
Debt Service Principal - 100,000 165,000 165,000 90,000 75,000 165,000 - 0%
Debt Service Interest & Fees 750 115,237 158,650 158,650 78,850 77,050 155,900 2,750 2%
Grants & Subsidies 964,922 975,685 1,915,000 5,127,468 948,268 2,410,085 3,358,352 1,769,116 35%
Other Services & Charges 467,351 221 5,000 5,000 - - - 5,000 100%
Interfund Transfers Out 6,572,551 5,826,360 6,608,107 6,608,107 2,755,408 - 2,755,408 3,852,699 58%
Total Services & Charges 10,669,652 10,915,507 12,707,872 16,118,514 5,434,407 4,029,669 9,464,076 6,654,439 41%
Capital 49,830 427,769 150,000 237,185 - 87,185 87,185 150,000 63%
Total Expenditures 10,719,482 11,343,276 12,857,872 16,355,699 5,434,407 4,116,854 9,551,261 6,804,439 42%
Net Surplus / (Deficit) 2,379,538 2,289,191 - (2,203,212) 93,741 (4,023,113)
Beginning Cash Balance 12,770,240 15,097,440 17,389,466
Cash Adjustments (52,337) 2,835 -
Ending Cash Balance 15,097,440 17,389,466 15,186,254 17,983,295
Cash Reserves Target 5,359,741 5,671,638 8,177,850
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Parks Bonds, and the 2018 Zoo
Bonds. It also pays for various economic development initiatives and interfund transfers to the fund the Department of Community Investment (DCI) administration (Fund #211) and the
Department of Code Enforcement (Fund #219 & #230). In 2020, Department of Community Investment (DCI) activities formerly paid out of the County Option Income Tax (COIT)
Fund (#404) will be moved into this fund in order to consolidate DCI expenditures. 2020 budgeted expenditures include: $220K for permanent supportive housing, $200K for weather
amnesty, $300K for two neighborhood plans, $210K for IT start-up costs for the Plan Commission, $175K for neighborhood organization support, $275K for façade matching grants,
$500K for small business development (including workforce programming), $50K for an alley stabilization pilot program, $100K for Complete Streets Transportation projects, $330K for
expenses related to Redevelopment owned properties, $40K for promotion of new DCI programs, $115K for the South Bend Chamber of Commerce.
This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue. This fund is a source of bonding capacity for the City and efforts are made to
keep significant cash reserves in order to receive a higher credit rating and lower interest rates.
This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County.
For the revenue forecast, EDIT revenue is budgeted to increase about 2% per year. Other Income is from the sale of properties held for resale by the Department of Community
Investment. This fund also receives revenue from interest earned on the fund's cash balance.
The final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development
agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job
penalty fines since 2011.
Cash Reserves Target
50% of Annual expenditures
146
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Equipment/Vehicle Leasing Fund Number 750
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 31,472 16,783 - - 670 670 (670) -
Debt Proceeds 6,638,312 1,472,985 4,329,076 4,329,076 - - 4,329,076 100%
Interfund Transfers In 101,776 - - - - - - -
Total Revenue 6,771,560 1,489,768 4,329,076 4,329,076 670 670 4,328,406 100%
Expenditures by Type
Services & Charges
Debt Service Principal - 91,941 - - 355,128 - 355,128 (355,128) -
Debt Service Interest & Fees 500 9,172 - - 12,324 - 12,324 (12,324) -
Other Services & Charges 217,125 250 - - - - - - -
Interfund Transfers Out 219,861 - - - - - - - -
Total Services & Charges 437,486 101,364 - - 367,452 - 367,452 (367,452) -
Capital 6,990,658 3,313,965 4,329,076 4,590,138 300,278 - 300,278 4,289,860 93%
Total Expenditures 7,428,144 3,415,328 4,329,076 4,590,138 667,730 - 667,730 3,922,408 85%
Net Surplus / (Deficit) (656,584) (1,925,560) - (261,062) (667,060) (667,060)
Beginning Cash Balance 3,598,717 2,942,035 1,016,476
Cash Adjustments (98) 1 -
Ending Cash Balance 2,942,035 1,016,476 755,414 349,419
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Capital lease fund -
spend down to zero
This fund is used to track the expenditures of capital lease proceeds used to purchase vehicles and equipment for City departments. The funds are held by an escrow agent and
expended upon the provision by the City of a proper claim form and invoice. The trustee escrow accounts have been maintained by the City for many years. All expenditures in this
fund are approved by the Board of Public Works before they are submitted to the trustee bank for payment. Historically, the City has used 5-year leases and received an interest rate
around 2%. Debt service principal and interest payments are budgeted in individual departments.
This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
Expenditures are for the purchase of vehicles and equipment for departments.
147
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name South Bend Redevelopment Authority Fund Number 752
Fund Type Debt Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 4,699 6,383 4,500 4,500 2,283 2,283 2,217 49%
Interfund Transfers In 3,115,000 2,867,378 2,870,500 2,870,500 1,435,000 1,435,000 1,435,500 50%
Total Revenue 3,119,699 2,873,761 2,875,000 2,875,000 1,437,283 1,437,283 1,437,717 50%
Expenditures by Type
Services & Charges
Debt Service Principal 1,915,000 1,725,000 1,790,000 1,790,000 1,050,000 - 1,050,000 740,000 41%
Debt Service Interest & Fees 1,192,219 1,136,669 1,075,613 1,075,613 544,384 - 544,384 531,229 49%
Interfund Transfers Out 324,220 - - - - - - - -
Total Services & Charges 3,431,439 2,861,669 2,865,613 2,865,613 1,594,384 - 1,594,384 1,271,229 44%
Total Expenditures 3,431,439 2,861,669 2,865,613 2,865,613 1,594,384 - 1,594,384 1,271,229 44%
Net Surplus / (Deficit) (311,740) 12,092 9,387 9,387 (157,101) (157,101)
Beginning Cash Balance 522,232 210,492 222,584
Cash Adjustments - - -
Ending Cash Balance 210,492 222,584 231,971 65,483
Cash Reserves Target 210,492 222,584 231,971
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The South Bend Redevelopment Authority Fund records debt service payments received from the City that are passed through to the paying agent bank and the bondholders per bond
agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report (CAFR).
The South Bend Redevelopment Authority receives debt service payments from the City (recorded as interfund transfers) and passes them through to trustee banks and bondholders.
This fund also receives revenue from interest earned on the cash balance at the trustee bank.
This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes:
- 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (#324), final payment 5/1/26, (debt schedule #62)
- 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (#436), final payment 2/15/33, (debt
schedule #54)
2018
The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee bank ($324,170.83) was
deposited into COIT Fund (#404).
The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the trustee bank
($60.85) was deposited into the River East Residential TIF Fund (#436).
Cash Reserves Target
100% cash reserves per bond covenants
148
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name South Bend Building Corporation Fund Number 755
Fund Type Debt Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 10,314 15,243 4,000 4,000 3,386 3,386 614 15%
Interfund Transfers In 2,646,000 2,641,500 2,636,586 2,636,586 1,319,250 1,319,250 1,317,336 50%
Total Revenue 2,656,314 2,656,743 2,640,586 2,640,586 1,322,636 1,322,636 1,317,950 50%
Expenditures by Type
Services & Charges
Debt Service Principal 2,100,000 2,175,000 2,250,000 2,250,000 1,235,000 - 1,235,000 1,015,000 45%
Debt Service Interest & Fees 536,875 457,744 380,085 380,085 198,563 - 198,563 181,523 48%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 2,636,875 2,632,744 2,630,085 2,630,085 1,433,563 - 1,433,563 1,196,523 45%
Total Expenditures 2,636,875 2,632,744 2,630,085 2,630,085 1,433,563 - 1,433,563 1,196,523 45%
Net Surplus / (Deficit) 19,439 23,999 10,501 10,501 (110,927) (110,927)
Beginning Cash Balance 771,586 791,026 815,025
Cash Adjustments - - -
Ending Cash Balance 791,026 815,025 825,526 704,098
Cash Reserves Target 791,026 815,025 825,526
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the South Bend Building Corporation debt service. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's
Comprehensive Annual Financial Report (CAFR).
The South Bend Building Corporation receives debt service payments from the City and passes them to bondholders through trustee banks. This fund also receives revenue from
interest earned on the cash held at the trustee bank.
The fund accounts for the debt service payments for Building Corporation bonds.
Current debt includes:
- 2010 Public Works Service Center Refunding Bonds, Refunding 2001 - debt payments paid for by River West TIF Fund (#324) and the Sewage Works Operating Fund (#641),
final payment 2/1/21, (debt schedule #36)
- 2012 Fire Station/Police Department Renovations Refunding Bonds, Refunding 2003 - debt payments paid for by River West TIF Fund (#324), final payment 2/1/23, (debt
schedule #39)
- 2013 EMS/Fire Station/Tower Bonds - debt payments paid for by the Fire Department Capital Fund (#287), final payment 2/1/33, (debt schedule #116)
Cash Reserves Target
100% cash reserves per bond covenants
149
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name TIF - River West Development Area (Airport) Fund Number 324
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 17,896,032 18,555,308 16,411,377 16,411,377 - - 16,411,377 100%
Intergov./ Shared Revenues 395,000 395,000 397,000 397,000 190,750 190,750 206,250 52%
Intergov./ Grants 22,988 41,206 - - 13,844 13,844 (13,844) -
Charges for Services 3,220 2,160 - - - - - -
Interest Earnings 490,094 744,246 580,000 580,000 74,897 74,897 505,103 87%
Other Income 4,670,365 129,336 - - 149,135 149,135 (149,135) -
Interfund Transfers In 45,896 64,022 60,000 60,000 21,375 21,375 38,625 64%
Total Revenue 23,523,597 19,931,280 17,448,377 17,448,377 450,000 450,000 16,998,376 97%
Expenditures by Type
Services & Charges
Professional Services 1,291,350 1,099,869 823,462 2,390,070 497,951 708,750 1,206,701 1,183,369 50%
Debt Service Principal 2,806,409 4,038,315 3,750,570 3,750,570 1,579,356 2,071,214 3,650,570 100,000 3%
Debt Service Interest & Fees 1,026,282 1,198,375 1,028,220 1,028,220 516,387 496,857 1,013,245 14,976 1%
Other Services & Charges 2,163,396 1,325,523 - 1,114,574 344,048 525,905 869,953 244,621 22%
Interfund Transfers Out 4,267,975 4,266,098 4,264,294 4,264,294 2,132,111 2,656,303 4,788,414 (524,120) -12%
Total Services & Charges 11,555,412 11,928,180 9,866,546 12,547,728 5,069,853 6,459,029 11,528,882 1,018,846 8%
Capital 14,557,517 8,735,222 8,133,454 21,018,248 4,570,017 5,142,955 9,712,972 11,305,276 54%
Total Expenditures 26,112,929 20,663,402 18,000,000 33,565,976 9,639,871 11,601,984 21,241,854 12,324,122 37%
Net Surplus / (Deficit) (2,589,332) (732,123) (551,623) (16,117,599) (9,189,870) (20,791,854)
Beginning Cash Balance 33,563,915 31,665,638 30,950,203
Cash Adjustments 691,055 16,687 -
Ending Cash Balance 31,665,638 30,950,203 14,832,604 21,928,809
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects
for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund also receives a
Hotel/Motel Tax (intergovernmental shared revenues).
Various projects and development opportunities include: Chocolate Factory Sewer, Cleveland Ameritech Reconstruction, local match to federal funds for Coal Line Trail project, Olive
Street Reconstruction, South Shore Double Tracking, United Way Community Center, West Side Main Streets, Public Works projects, and various development opportunities which
may be presented to the Redevelopment Commission in 2020.
Cash Reserves Target
No reserve requirement
150
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name TIF - West Washington Fund Number 422
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 332,220 261,830 289,982 289,982 - - 289,982 100%
Interest Earnings 38,012 41,430 40,000 40,000 3,693 3,693 36,307 91%
Other Income - 18,500 - - 300 300 (300) -
Interfund Transfers In - - - - - - - -
Total Revenue 370,233 321,760 329,982 329,982 3,993 3,993 325,989 99%
Expenditures by Type
Services & Charges
Professional Services 148 - - 479 - - - 479 100%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 148 - - 479 - - - 479 100%
Capital 845,540 1,089,137 400,000 1,005,186 112,298 283,389 395,688 609,498 61%
Total Expenditures 845,688 1,089,137 400,000 1,005,665 112,298 283,389 395,688 609,977 61%
Net Surplus / (Deficit) (475,456) (767,377) (70,018) (675,683) (108,306) (391,695)
Beginning Cash Balance 2,279,940 1,797,082 1,031,822
Cash Adjustments (7,402) 2,117 -
Ending Cash Balance 1,797,082 1,031,822 356,139 925,286
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development
projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue.
The City Cemetery Master Plan is funded through this TIF. Additionally, in 2020 the Elm Streetscape will be funded through this TIF Fund.
Cash Reserves Target
No reserve requirement
151
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name TIF - River East Development Area (NE Dev) Fund Number 429
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 3,062,820 2,722,642 2,586,336 2,586,336 - - 2,586,336 100%
Interest Earnings 158,627 249,447 240,000 240,000 25,829 25,829 214,171 89%
Other Income 72,104 7,725 - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 3,293,551 2,979,815 2,826,336 2,826,336 25,829 25,829 2,800,507 99%
Expenditures by Type
Services & Charges
Professional Services 340,567 29,225 - 142,319 21,177 47,524 68,700 73,619 52%
Insurance - 25,256 - 744 - - - 744 100%
Other Services & Charges 7,417 790 - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 347,984 55,271 - 143,063 21,177 47,524 68,700 74,363 52%
Capital 631,070 5,686,682 2,800,000 9,271,228 977,168 4,860,182 5,837,350 3,433,878 37%
Total Expenditures 979,054 5,741,954 2,800,000 9,414,291 998,345 4,907,705 5,906,050 3,508,241 37%
Net Surplus / (Deficit) 2,314,497 (2,762,138) 26,336 (6,587,955) (972,516) (5,880,221)
Beginning Cash Balance 8,790,697 10,967,923 8,215,417
Cash Adjustments (137,272) 9,633 -
Ending Cash Balance 10,967,923 8,215,417 1,627,462 7,256,986
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects
for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue.
Various projects and development opportunities include: Completion of the City's commitment to the Wharf Phase II (Three Twenty Cascades) and East Bank Parking Analysis
projects, Public Works projects, and various development opportunities which may be presented to the Redevelopment Commission in 2020.
Cash Reserves Target
No reserve requirement
152
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name TIF - Southside Development #1 Fund Number 430
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 2,166,637 1,755,231 1,858,569 1,858,569 102,701 102,701 1,755,868 94%
Interest Earnings 147,610 249,564 200,000 200,000 33,654 33,654 166,346 83%
Other Income 3,020 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 2,317,267 2,004,796 2,058,569 2,058,569 136,355 136,355 1,922,214 93%
Expenditures by Type
Services & Charges
Professional Services 242,352 190,544 - 770,518 80,546 113,762 194,307 576,211 75%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 242,352 190,544 - 770,518 80,546 113,762 194,307 576,211 75%
Capital 459,009 1,642,471 2,000,000 6,253,038 12,741 90,629 103,371 6,149,667 98%
Total Expenditures 701,361 1,833,015 2,000,000 7,023,556 93,287 204,391 297,678 6,725,878 96%
Net Surplus / (Deficit) 1,615,906 171,781 58,569 (4,964,987) 43,068 (161,324)
Beginning Cash Balance 7,848,685 9,432,094 9,607,799
Cash Adjustments (32,498) 3,925 -
Ending Cash Balance 9,432,094 9,607,799 4,642,812 9,667,338
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development
projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue.
Various projects and development opportunities include: South East Master Plan Implementation, Public Works projects, and various development opportunities which may be
presented to the Redevelopment Commission in 2020.
Cash Reserves Target
No reserve requirement
153
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name TIF - Douglas Road Fund Number 435
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes - - - - - - - -
Interest Earnings 3,477 5,428 - - 548 548 (548) -
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 3,477 5,428 - - 548 548 (548) -
Expenditures by Type
Services & Charges
Professional Services - 21,575 - 186,425 45,083 66,943 112,025 74,400 40%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 21,575 - 186,425 45,083 66,943 112,025 74,400 40%
Capital - - - - - - - - -
Total Expenditures - 21,575 - 186,425 45,083 66,943 112,025 74,400 40%
Net Surplus / (Deficit)3,477 (16,147) - (186,425) (44,534) (111,477)
Beginning Cash Balance 201,109 203,834 187,806
Cash Adjustments (751) 119 -
Ending Cash Balance 203,834 187,806 1,381 143,594
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development
projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka.
No revenues are expected at this time.
In 2017, the interfund loan from the Major Moves Fund (#412) was paid off (debt schedule #64). The remaining cash will be spent on utility relocation in the area. The TIF increment
for pay year 2020 has been formally released to be allocated to the respective taxing units. For pay years after 2020 the Redevelopment Commission will review the increment and
determine if it will be released or collected for use in future projects.
Cash Reserves Target
No reserve requirement
154
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name TIF - River East Residential (NE Res) Fund Number 436
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 4,686,651 4,933,558 5,770,197 5,770,197 - - 5,770,197 100%
Interest Earnings 4,559 54,332 40,000 40,000 1,661 1,661 38,339 96%
Other Income 6 - - - - - - -
Interfund Transfers In 61 - - - - - - -
Total Revenue 4,691,277 4,987,889 5,810,197 5,810,197 1,661 1,661 5,808,536 100%
Expenditures by Type
Services & Charges
Professional Services 2,026 - 26,047 26,047 - - - 26,047 100%
Debt Service Principal 376,417 392,522 409,383 409,383 202,535 - 202,535 206,848 51%
Debt Service Interest & Fees 116,911 102,306 85,445 85,445 44,129 - 44,129 41,316 48%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out 4,693,972 3,769,003 3,864,125 3,864,125 1,885,125 1,979,000 3,864,125 - 0%
Total Services & Charges 5,189,326 4,263,831 4,385,000 4,385,000 2,131,789 1,979,000 4,110,789 274,211 6%
Capital - - - - - - - - -
Total Expenditures 5,189,326 4,263,831 4,385,000 4,385,000 2,131,789 1,979,000 4,110,789 274,211 6%
Net Surplus / (Deficit) (498,049) 724,058 1,425,197 1,425,197 (2,130,128) (4,109,128)
Beginning Cash Balance 3,492,629 2,982,744 3,706,897
Cash Adjustments (11,835) 95 -
Ending Cash Balance 2,982,744 3,706,897 5,132,094 1,583,124
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible
development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast
Residential TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's
campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (#759). Transfers Out are interfund transfers to the Eddy Street Commons
Debt Service Fund (#760) which makes the debt payments on this bond.
This fund is repaying two interfund loans (debt schedules #84 & #85). Principal and interest payments are made to to the Major Moves Fund (#412). The loans will be paid off in
2024 and 2029.
Professional Services will cover mandatory administrative costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
155
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Airport 2003 Debt Reserve Fund Number 315
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 18,472 28,483 20,000 20,000 3,766 3,766 16,234 81%
Total Revenue 18,472 28,483 20,000 20,000 3,766 3,766 16,234 81%
Expenditures by Type
Services & Charges
Debt Service Principal - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - -
Interfund Transfers Out 17,155 23,962 20,000 20,000 8,000 - 8,000 12,000 60%
Total Services & Charges 17,155 23,962 20,000 20,000 8,000 - 8,000 12,000 60%
Total Expenditures 17,155 23,962 20,000 20,000 8,000 - 8,000 12,000 60%
Net Surplus / (Deficit)1,317 4,521 - - (4,234) (4,234)
Beginning Cash Balance 1,040,462 1,037,930 1,042,908
Cash Adjustments (3,849) 456 -
Ending Cash Balance 1,037,930 1,042,908 1,042,908 1,040,462
Cash Reserves Target 1,037,930 1,042,908 1,042,908
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt
schedule 6) for the airport taxable project.
The only activity is interest income which is promptly transferred out to the River West TIF Fund (#324).
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Cash Reserves Target
100% debt service reserve per bond covenants
156
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Airport 2003 Debt Reserve Fund Number 315
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 18,472 28,483 20,000 20,000 3,766 3,766 16,234 81%
Total Revenue 18,472 28,483 20,000 20,000 3,766 3,766 16,234 81%
Expenditures by Type
Services & Charges
Debt Service Principal - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - -
Interfund Transfers Out 17,155 23,962 20,000 20,000 8,000 - 8,000 12,000 60%
Total Services & Charges 17,155 23,962 20,000 20,000 8,000 - 8,000 12,000 60%
Total Expenditures 17,155 23,962 20,000 20,000 8,000 - 8,000 12,000 60%
Net Surplus / (Deficit)1,317 4,521 - - (4,234) (4,234)
Beginning Cash Balance 1,040,462 1,037,930 1,042,908
Cash Adjustments (3,849) 456 -
Ending Cash Balance 1,037,930 1,042,908 1,042,908 1,040,462
Cash Reserves Target 1,037,930 1,042,908 1,042,908
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule 5) for the Palais Royale project.
The only activity is interest income which is promptly transferred out to the River West TIF Fund (#324).
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Cash Reserves Target
100% debt service reserve per bond covenants
157
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name 2018 TIF Park Bond Debt Service Fund Number 351
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings (275) 27,510 12,618 12,618 3,696 3,696 8,922 71%
Debt Proceeds 993,495 - - - - - - -
Total Revenue 993,220 27,510 12,618 12,618 3,696 3,696 8,922 71%
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)993,220 27,510 12,618 12,618 3,696 3,696
Beginning Cash Balance - 991,077 1,018,984
Cash Adjustments (2,143) 396 -
Ending Cash Balance 991,077 1,018,984 1,031,602 1,024,427
Cash Reserves Target 991,077 1,018,984 1,031,602
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding
renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in
or serving the River West Development Area.
- The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds closed on April 25, 2018 with a net interest rate of
2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into
Fund 452 (2018 TIF Park Bond Capital) and will be used towards the approved capital projects (see Fund 452).
- The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used
to pay principal and interest on the bonds, the balance will be restored from TIF revenues. Debt service payments are due on February 1 and August 1. The first debt service payment is
due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment.
At the time of issuance, $993,495 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
The debt service reserve will be used towards the last debt service payment due February 1, 2033.
Cash Reserves Target
100% debt service reserve per bond covenants
158
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name South Shore Double Tracking Debt Service Fund Number 352
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - - - - 11 11 (11) -
Debt Proceeds - 9,447,841 - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue - 9,447,841 - - 11 11 (11) -
Expenditures by Type
Services & Charges
Debt Service Principal - - - - - - - - -
Debt Service Interest & Fees - 293,022 - - - - - - -
Total Services & Charges - 293,022 - - - - - - -
Capital - 9,125,000 - - - - - - -
Total Expenditures - 9,418,022 - - - - - - -
Net Surplus / (Deficit)- 29,819 - - 11 11
Beginning Cash Balance - - 29,819
Cash Adjustments - - -
Ending Cash Balance - 29,819 29,819 29,829
Cash Reserves Target - 29,819 29,819
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
100% debt service reserve per bond covenants
This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the South Bend Redevelopment Authority Lease Rental Revenue
Bonds of 2019 South Shore Double Tracking Project (debt schedule #200). The bonds were issued to fund the Northern Indiana Commuter Transportation District Main Line Double-
Tracking Project, which will be located partly within the geographical boundaries of the River West Development Area. The par amount of the bonds was $7,985,000 with a premium
of $1,462,840.60. The bonds were closed on December 28, 2019 with a net interest rate of 5%.
This fund receives interfund transfers from the River West TIF Fund (#324) in the amount of the lease rental payments per the debt schedule. This fund receives revenue from interest
earned on the cash balance held at the trustee bank.
At the time of issuance, $9,125,000 went towards the capital project, and the remaining amount went towards cost of issuance.
Lease rental payments are due on January 15 and July 15 and bond payments are due on February 1 and August 1. The final bond payment is due Feburary 1, 2030.
159
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Redevelopment General Fund Number 433
Fund Type Special Revenue Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes - 84,095 8,775 8,775 3,656 3,656 5,119 58%
Interest Earnings 2,799 24,815 15,000 15,000 4,801 4,801 10,199 68%
Donations 607,302 1,177,112 1,000,000 1,000,000 - - 1,000,000 100%
Interfund Transfers In 28,126 - 150,000 150,000 62,500 62,500 87,500 58%
Total Revenue 638,227 1,286,022 1,173,775 1,173,775 70,957 70,957 1,102,818 94%
Expenditures by Type
Services & Charges
Professional Services 1,894 5,211 4,500 4,500 1,657 - 1,657 2,844 63%
Grants & Subsidies - 416,989 1,025,000 1,414,636 787,997 242,629 1,030,626 384,010 27%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out 28,100 - - - - - - - -
Total Services & Charges 29,994 422,200 1,029,500 1,419,136 789,654 242,629 1,032,283 386,854 27%
Capital - - - - - - - - -
Total Expenditures 29,994 422,200 1,029,500 1,419,136 789,654 242,629 1,032,283 386,854 27%
Net Surplus / (Deficit) 608,233 863,822 144,275 (245,361) (718,696) (961,325)
Beginning Cash Balance 7,403 614,296 1,476,915
Cash Adjustments (1,340) (1,204) -
Ending Cash Balance 614,296 1,476,915 1,231,554 760,751
Cash Reserves Target 7,498 105,550 354,784
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment
activities determined by the Redevelopment Commission and the Department of Community Investment.
The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission
operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those
areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. In
addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the Commission.
This fund receives revenue from interest earned on the fund's cash balance.
In 2019, this fund will receive the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State.
Beginning in 2018, the City of South Bend will receive donations from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds
Casino built on tribal land adjacent to the City. This is to be split between the General Fund (101) and the Redevelopment General Fund (433).
As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and
to address poverty and unemployment in the City. In 2020 projects will be aimed at addressing: Affordable and Reliable Transportation, High-quality and Convenient Childcare / Pre-
K Services, Non-Traditional Financial Capital, Responsive, Neighborhood-based Amenities, Support the Creation / Growth of Small Businesses, and Workforce Training and
Education.
Cash Reserves Target
25% of Annual expenditures
160
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Certified Technology Park Fund Number 439
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 10,966 11,146 - - 40 40 (40) -
Total Revenue 10,966 11,146 - - 40 40 (40) -
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - 624,194 - 752 - 752 752 - 0%
Total Expenditures - 624,194 - 752 - 752 752 - 0%
Net Surplus / (Deficit)10,966 (613,048) - (752) 40 (712)
Beginning Cash Balance 614,013 622,685 10,965
Cash Adjustments (2,293) 1,328 -
Ending Cash Balance 622,685 10,965 10,213 11,023
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's dual-campus
technology park.
This fund received a special state tax distribution. Currently, this fund only receives revenue from interest earned on the fund's cash balance.
2019 funds were budgeted for the new Technology Resource Center (opened during 2019). The Technology Resource Center (TRC) in South Bend’s Ignition Park was built to
democratize technology in our region. All will be welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co-
location between South Bend Code School, the City’s Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data
training, cross-sector “Beta City” collaborations, and public programming about regional innovation.
Cash Reserves Target
No reserve requirement
161
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name 2018 TIF Park Bond Capital Fund Number 452
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings (2,882) 202,657 - - 13,474 13,474 (13,474) -
Debt Proceeds 11,097,608 - - - - - - -
Total Revenue 11,094,726 202,657 - - 13,474 13,474 (13,474) -
Expenditures by Type
Services & Charges
Professional Services 185,391 640,860 - 358,641 61,382 16,107 77,489 281,152 78%
Debt Service Interest & Fees 259,773 - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 445,164 640,860 - 358,641 61,382 16,107 77,489 281,152 78%
Capital 223,104 5,895,577 - 3,733,723 899,485 586,870 1,486,355 2,247,368 60%
Total Expenditures 668,268 6,536,438 - 4,092,364 960,867 602,977 1,563,844 2,528,520 62%
Net Surplus / (Deficit) 10,426,458 (6,333,781) - (4,092,364) (947,393) (1,550,370)
Beginning Cash Balance - 10,403,960 4,085,672
Cash Adjustments (22,497) 15,493 -
Ending Cash Balance 10,403,960 4,085,672 (6,692) 3,282,954
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and
upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the
River West Development Area.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of
2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per the bond agreement. The
remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects.
Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
162
City of South Bend, Indiana
Monthly Financial Report
May 31, 2020
Fund Name Airport Urban Enterprise Zone Fund Number 454
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 6,915 10,900 8,000 8,000 1,465 1,465 6,535 82%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 6,915 10,900 8,000 8,000 1,465 1,465 6,535 82%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Grants & Subsidies - - 50,000 50,000 - - - 50,000 100%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - 50,000 50,000 - - - 50,000 100%
Capital - - - - - - - - -
Total Expenditures - - 50,000 50,000 - - - 50,000 100%
Net Surplus / (Deficit)6,915 10,900 (42,000) (42,000) 1,465 1,465
Beginning Cash Balance 387,224 392,693 403,750
Cash Adjustments (1,446) 157 -
Ending Cash Balance 392,693 403,750 361,750 405,907
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In the past,
majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program.
Cash Reserves Target
No reserve requirement
163