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HomeMy WebLinkAbout10/02/12 Board of Public Works Claims Review MinutesCLAIMS REVIEW MEETING OCTOBER 2 2012 318 A Claims Review Meeting of the Board of Public Works was convened at 9:10 a.m. on Tuesday, October 2, 2012, by Board President Gary A. Gilot, with Board Members Donald Inks, and Michael Mecham present. Board Members Kathryn Roos and Mark Neal were absent. APPROVE CLAIMS Mr. Inks stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Inks stated the following claims w�rw t� fl— ],,. --A -P__ Name A Amount of Claim D Date City of South Bend $ $612,44109 9 9/25/2012 & 9/28/2012 City of South Bend $ $1,186,168.83 9 9/28/2012 City of South Bend $ $3,969,265.87 9 9/28/2012 City of South Bend $ $1,010,830.20 1 10/2/2012 St. Joseph County Housing Consortium $ $761.58 9 9/24/2012 T Pr, —fnrP Ali, T , Lr —,A- - - ---- -- w- , uLUL uXwx il.,vicw vl LIM expenAltures, the claims be approved as submitted. Mr. Mecham seconded the motion, which carried. APPROVAL OF REQUEST TO REJECT ALL QUOTES AND RE-QUOTE, – NORTH PUMPING STATION ROOF RESTORATION – PROJECT NO. 112 -34 WATER WORKS CAPITAL) In a memorandum to the Board, Mr. John Wiltrout, Water Works, requested permission to reject all quotes for the above referenced project. In a Memo to the Board he explained that on September 25, 2012, two quotes were received and opened. KRC Roofing was the low quote at $40,000.00 and they were awarded the project. After being told that they were the awarded contractor, they informed Mr. Wiltrout that they did not have the required Builder's Risk insurance listed in the specifications, and were not able to obtain the required $12,000.00 insurance on such a low cost project. On September 26, 2012, the wage rates expired and new rates were approved. Therefore, the City could not award the second low quote. Mr. Wiltrout stated that DLZ Indiana has revised the specifications and distributed them to three roofing contractors. He noted that the new specifications state the City will carry the Builder's Risk Insurance. Mr. Inks stated he was told that KRC was not included in the list of contractors invited to re -quote on this project and he thought the Board should discuss this. He noted if the only issue was the insurance, he was of the understanding that the contractor wasn't clear on the issue of Builder's Insurance and shouldn't be held responsible for the misunderstanding. Mr. Mecham stated his recommendation is that if they're not at fault for this misunderstanding, they should be invited to quote again. Mr. Andy Lemberis, DLZ, stated this was an honest mistake on the part of the contractor and therefore they should not be omitted from the request for quotes. Upon a motion by Mr. Gilot, seconded by Mr. Mecham and carried, the request to reject all quotes and re -quote the project, allowing full open competition from all contractor's, was approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Mecham and carried, the meeting adjourned at 9:22 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Donal Kathryn E. Rios, Member AGIZ-1-- Michael C. Mecham, Member Mark W. Neal, Member CLAIMS REVIEW MEETING TT $ inda Clerk OCTOBER 22012 319