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Home My WebLink About09/25/12 Board of Public Works MinutesAGENDA REVIEW SESSION SEPTEMBER 20, 2012 298 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on Thursday, September 20, 2012, by Board Member Kathryn E. Roos with Board Members Michael C. Mecham and Mark W. Neal present. Board President Gary Gilot and Board Member Donald Inks were absent. Also present was Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff, OPENING AND AWARD OF BIDS — APPROVE CONTRACT — SITE IMPROVEMENTS FOR LOT 4 OF IGNITION PARK — PROJECT NO. 112 -025A AEDA TIF This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Ms. Greene stated she has reviewed the specifications and Notice to Bidders and does not see an issue, however one of the bid documents stated "Fagade Improvements" instead of "Site Improvements ". She added it should not be an issue, this does not affect the bid, and the bid Notice was clear. The following bids were opened and publicly read: C &E EXCAVATING INC. 53767 CR 9 Elkhart, Indiana 46514 Bid was signed by: Mr. Thad Bessinger Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five percent (5 %) Bid Bond was submitted Base Bid $61,462.40 Alternate A $70,954.45 Total $132,416.85 RIETH -RIELY CONSTRUCTION CO. INC. 25200 State Road 23 PO Box 1775 South Bend, Indiana 46614 Bid was signed by: Mr. Robert A. Nichols, lI Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five percent (5 %) Bid Bond was submitted no Base Bid $107,582.90 Alternate A $96,752.00 Total $204,334.90 WALSH & KELLY, INC 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Dustin Hilary Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non- Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five percent (5 %) Bid Bond was submitted .m Base Bid $91,842.60 Alternate A $97,417.00 Total $189,259.60 AGENDA REVIEW SESSION SEPTEMBER 20, 2012 299 Upon a motion made by Ms. Roos, seconded by Mr. Neal and carried, the above bids were referred to Engineering and Community and Economic Development for review and recommendation. After reviewing those bids, Mr. Henthorn, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder C &E Excavating, Inc., in the amount of $132,416.85, which is the Base Bid plus Alternate A. Therefore, Mr. Neal made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Mecham seconded the motion, which carried. Board members discussed the following items from the agenda. - Addendum to the Master Agency Agreement Mr. Bill Schalliol, Community and Economic Development, stated this Addendum is for Curb and Sidewalk services to repair cracked and broken sidewalks and curbs along two blocks on Michigan and Wayne Streets where a new restaurant is locating and one currently exists. - Addendum to the Master Agency Agreement and Professional Services Contract Mr, Bill Schalliol, Community and Economic Development, stated this addendum, and the contract with DLZ Indiana, LLC are for the Ireland Road and Miami Street intersection to allow for the State to put new traffic signals in the right -of -way and for sidewalk and intersection improvements. - Special Purchase — Command Fire Apparatus Fire Chief Steve Cox stated the Fire Department has been looking for a replacement fire truck for a while, and they found the costs average $500,000.00. They now found a used 1996 Pierce truck in New York for approximately $89,000.00 and are intending to send a mechanic out to inspect it. He stated it is a good fit and similar to existing Fire trucks. He noted the owners got new trucks through a grant and are getting rid of these older models because they don't need them. Ms. Roos asked if there would be additional costs involved in adapting it for use in South Bend, or delivery costs. Mr. Hudak, Equipment Services, stated they would not need to paint or recondition it, there would be only minor costs for lettering and fittings, but they would all be done in- house, and they will be driving it back themselves. Ms. Greene requested that Chief Cox prepare a memo detailing the cost savings. Chief Cox noted that Command Fire Apparatus purchased two of the trucks at the same time and has already sold the other one. The Fire Department contacted the buyer and they are very happy with it. - Award Bid — Custom Top Mount Pumpers Mr. Jeff Hudak, Equipment Services, stated there were several exceptions in this bid that the low bidder could not meet. He noted that although they looked like small additions, to the Fire Department, they were critical additions, related to air bags, security system, and fuel tank size and material. - Easement and Right -of -Way — Indiana Electric Power Company Mr. Jacob Klosinski, Environmental Services, stated that this agreement is for AEP to move some power lines to allow for widening of pavement in the parking lot at the Organic Resources Facility. Ms. Greene asked if the City was paying the cost of relocating the lines. Mr. Klosinski stated they were responsible for paying the cost. Ms. Greene stated he needed to have a separate agreement on the agenda for the relocating of the lines, noting this agreement was only to allow them an easement to place the poles on. Ms. Roos requested that be added to the agenda for Tuesday's meeting. - Donation — Feed the Children Ms. Greene informed the Board members that as a matter of course, it is our normal procedure to give free compost to anyone. She stated there really is no need for this agreement. Mr. Klosinski stated it is free if they load it, but if the City loads it, there is a small cost involved. In this case, he noted, the City is loading it for free. Ms. Greene stated there should be an agreement then and the agreement should recognize the cost is being waived. - Resolution No. 28 -2012 Attorney Larry Meteiver stated Attorney Andrea Beachkofsky is asking the Board to extend a ninety (90) day moratorium approved by the Board on May 29, 2012, on the towing list Resolution No. 87 -2011, A Resolution Amending Contracts for Emergency Towing from the Public Right-of-Way, Section 8 (a -d), for the purposes of allowing more time for data collection for re- writing the Resolution. He explained the data has been collected and now revisions to the Resolution need to be drafted. AGENDA REVIEW SESSION SEPTEMBER 20 2012 300 Street Name Change Attorney Larry Meteiver stated that Councilman Henry Davis has requested on behalf of his Church that the 100 block of North Adams Street be renamed Greater Saint John MBC Lane, to honor the Church's 901b Anniversary. He noted there are several unfavorable recommendations against this from different departments within the City. The Board discussed the problems with permanently changing the name and how this could potentially set a precedent, with the potential for all churches or other businesses to request the same thing for their church or business. Ms. Roos suggested the best way to handle these requests is to create a permanent Honorary Name sign to be placed below the actual street name sign. Mr. Meteiver noted that is not what Mr. Davis wants; he wants the street name permanently changed. The Board discussed the potential for confusion on the part of drivers when the name of the street changes mid -block to another name; the problems with mapping changes; the problems with any home - owners living on the street that will need to change their address; emergency response locating, and potential other problems. Mr. Meteiver noted State Statute gives the final decision powers to the Mayor, the Board just needs to make their recommendation. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business carne before the Board. The meeting adjourned at 11:33 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot Donal E. Inks, Member athryn FRoos, Member Michael C. Mecham ark W. Neal, Member Li da M. Martin, Clerk REGULAR MEETING The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, September 25, 2012, by Board Member Donald E. Inks, with Board Members Kathryn E. Roos and Michael C. Mecham present. Board President Gary Gilot and Member Mark Neal were absent. Also present was Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the minutes of the Agenda Review Session of September 6, 2012, the Regular Meeting of September 11, 2012, and the Claims Review Meeting of September 18, 2012 were approved. ADDITION TO THE AGENDA Mr. inks noted the addition to the agenda of a Change Order for the Eddy Street Intersection Improvements Project. OPENING OF BIDS — WATER TREATMENT CHEMICALS-.— 2012 TO 2014 WATER WORKS OPERATIONS) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: POLYDYNE INC. One Chemical Plant Road Riceboro, Georgia 31323 REGULAR MEETING SEPTEMBER 25, 2012 301 Bid was signed by: Mr. Lawrence Grizzle Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10 %) Bid Bond was submitted an Item No Item Est. Qty. Unit Unit Price Extended 8 Dry Polymer Flocculent — 50 120,000 Lbs. $1.58 $189,600.00 2 155 Lb. Polyethylene Bag 150 Cyl. $60.00 $9,000.00 CARGILL, INC. 916 South Riverside Avenue Saint Clair, Michigan 48079 Bid was signed by: Mr. Thomas Brunner Contractor's Non- Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10 %) Bid Bond was submitted D Item No Item Est. Qty. Unit Unit Price Extended 6 Solar Salt 300 Ton $174.00 $52,200.00 JCI JONES CHEMICALS, INC. 1765 Ringling Boulevard Sarasota, Florida 34236 Bid was signed by: Ms. Lorraine Constantino Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Indiana Local Business Preference Claim form was submitted Ten percent (10 %) Bid Bond was submitted I OVol Item No .............. Item Est. Qty. Unit Unit Price Extended I Chlorine — 2,000 Lb. Tank 225 Ton $384.00 $86,400.00 2 Chlorine —150 Lb. Cylinder 150 Cyl. $60.00 $9,000.00 7 Sulfur Dioxide — 2,000 Lb. Container 100 Ton $550.00 $55,000.00 TOTAL $150,400.00 WATCON, INC. 2215 South Main Street South Bend, Indiana 46613 Bid was signed by: Mr. Thomas Resnik Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non- Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Indiana Local Business Preference Claim form was submitted Ten percent (10 %) Bid Bond was submitted E REGULAR MEETING Item No z Item SEPTEMBER 25 2012 302 Est. Qty. I Unit I Unit Price I Extended Blended Phosphate 22,500 Lbs. $1.99 $44,775.00 Sequestrant PENCCO, INC. PO Box 600 San Felipe, Texas 77473 Bid was signed by: Ms. Monica Avila Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10 %) Bid Bond was submitted as Item No 3 Item Est. Qty. I Unit I Unit Price Extended Fluorisilicic Acid — 23% 260 1 Ton I $659.00 $171,340.00 MORTON SALT INC. 123 North Wacker Drive Chicago, Illinois 60606 -1743 Bid was signed by: Mr. Christopher Mevers and Mr. Daniel Song Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10 %) Bid Bond was submitted ;m Item No 6 Item f Est. Qty. I Unit Unit Price Extended Solar Salt I 300 I Ton I $182.81 $54,843.00 AMERICAN INTERNATIONAL CHEMICAL 135 Newbury Street Framingham, Massachusetts 01701 Bid was signed by: Mr. Nicholas Glum Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10 %) Bid Bond was submitted an Item No 11 Item I Est. Qty. I Unit I Unit Price Extended Potassium Permanganate — 7 500 Lbs. $2.23 $16 725.00 55 Lb. Pails , SIEMENS INDUSTRY INC. 2650 Tallevast Road Sarasota, Florida 34243 Bid was signed by: Ms. Jennifer Miller Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Indiana Local Business Preference Claim form was submitted Ten percent (10 %) Bid Bond was submitted OR REGULAR MEETING SEPTEMBER 25, 2012 303 Item No Item Est, Qty. Unit Unit Price Extended 9 Liquid Calcium Nitrate 18,000 Gal. $1.95 $35,100.00 SHANNON CHEMICAL CORPORATION PO Box 376 Malvern, Pennsylvania 19355 Bid was signed by: Mr. Daniel Flynn Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10 %) Bid Bond was submitted on Item No Item Est, Qty. Unit ................. . Unit Price Extended 5 Blended Phosphate 22,500 Lbs. $1.47 $33,075.01 Sequestrant ' KA STEEL CHEMICALS, INC. 15185 Main: Street Lemont, Illinois 60439 Bid was signed by: Ms. Lisbeth Todner Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10 %) Bid Bond was submitted Item No Item Est. Qty. Unit Unit Price Extended 10 Sodium Hypochlorite — 30000 Gal. $0.96 $28,800.00 12.5% ' PVS NOLWOOD CHEMICALS, INC. 10900 Harper Avenue„ ,,,....,....... Detroit, Michigan 48213 Bid was signed by: Ms. Angela Davis Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10 %) Bid Bond was submitted .m Item No Item Est. Qty. Unit Unit Price Extended 3 Fluorisilicic Acid — 23% 260 Ton $638.00 $165,880.00 P_VS MINIBULK, INC. 1090 Harper Avenue Detroit, Michigan 48213 Bid was signed by: Mr. James DeVleeschouwer Contractor's Non- Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten percent (10 %) Bid Bond was submitted REGULAR MEETING SEPTEMBER 25, 2012 304 Item No Item Est. Qty. Unit Unit Price Extended 10 Sodium Hypochlorite — a 30,000 Gal. $1.30 $35,820.00 $39,000.00 ALEXANDER CHEMICAL CORPORATION 1901 Butterfield Road, Suite 120 Downers Grove, Illinois 60515 Bid was signed by: Mr. James Zatorski Contractor's Non - Collusion Affidavit, Non- Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Indiana Local Business Preference Claim Form was submitted Ten percent (10 %) Bid Bond was submitted I t Item No 1 2 4 7 9 10 Item Chlorin e — 2,000 Lb. Tank Chlorine —150 Lb. Cylinder Potassium Permanganate — 55 Lb. Pails Sulfur Dioxide — 2,000 Lb. Container Liquid Calcium Nitrate Sodium Hypochlorite — 12.5% Est, Qty. 225 150 7,500 100 18,000 30,000 Unit Ton Cyl. Lbs. Ton Gal. Gal. Unit Price $360.00 $62.00 ::$ 3.45 $550.00 $1.99 $0.89 $7,540.00 Alternate No. 2 00 $9,300.00 $25,875.00 $55,000.00 $35,820.00 $26,700.00 $44,650.00 TOTAL $233,695.00 Ms. Greene noted that Siemens Industrial, Inc., JCI Jones Chemicals, Inc., Alexander Chemical Corporation, and Watcon, Inc. submitted a Local Preference Form but only Watcon is a local company, the others are out of State and not qualified for local status. Upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the above bids were referred to Water Works for review and recommendation. OPENING AND AWARD OF—QUOTATIONS — APPROVE CONTRACT — NORTH PUMPING STATION ROOF RESTORATION — QUOTE PACKAGE 1: LOW SLOPE ROOF —.PROJECT NO. 112 -034 WATER WORKS CAPITAL Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: KRC ROOFING & SHEET METAL INC. 3702 West Sample Street South Bend, Indiana 46619 Quotation was submitted by Mr. Dennis Rach QUOTATION: Base Bid $25,200.00 Alternate No. 1 2 $7,540.00 Alternate No. 2 3A $7,260.00 3B $4,650.00 Total Base Bud Plus Alternates $44,650.00 DUDECK ROOFING AND SHEET METAL INC. 1634 South Franklin Street South Bend, Indiana 46613 REGULAR MEETING Quotation was submitted by Mr. Stanley Peak QUOTATION- SEPTEMBER 25 2012 305 Base Bid $28,450.00 Alternate No. 1 Removal of Protruding Tap 2 $8,250.00 Alternate No. 2 Reconnect Service by Excavation 3A $8,200.00 3B $5,500.00 Total Base Bud Plus Alternates $36,700.00 Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the above Quotations were referred to Water Works for review and recommendation. After reviewing those quotations, Mr. John Wiltrout, Water Works, recommended that the Board award the contract to the lowest responsive and responsible bidder, KRC Roofing & Sheet Metal, Inc., in the amount of $40,000.00, which is the Base bid, Alternate 1, and Item 3A from Alternate 2. Therefore, Ms. Roos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Mecham seconded the motion, which carried. OPENING OF QUOTATIONS — 113 EAST WAYNE AND 310 SOUTH MICHIGAN STREETSCAPE IMPROVEMENTS —PROJECT NO. 112 -056 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: L.L. GEANS CONSTRUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Quotation was submitted by Mr. Chad Pagels QUOTATION: $20,459.55 PREMIUM CONCRETE SERVICES, INC. 4553 Pine Creek Road Elkhart, Indiana 46516 Quotation was submitted by Mr. Max Yeakey QUOTATION: $23,129.00 Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the above Quotations were referred to Economic Development for review and recommendation. REPAIRS -- L F AWARD OF QUOTATIONS — APPROVE CONTRACT — SEWER BOULEVARD AND NAPIER STREET — PROJECT NO. 112 -039A (SEWERS) Mx. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: INSITUFORM TECHNOLOGIES USA, LLC 17988 Edison Avenue Chesterfield, Missouri 63005 Quotation was submitted by Mr. H. Douglas Thomas QUOTATION: Total Amount of Quote (Base Bid Plus Contingency) $56,221.30 C -1 Removal of Protruding Tap EA $350.00 C -2 Reconnect Service by Excavation EA $10,000.00 C -3 Connect and Seal Service by Lining EA $10,000.00 REGULAR MEETING SEPTEMBER 25, 2012 306 PIPEVISION PRODUCTS INC. PO Box 1546/320 Raccuglia Drive LaSalle, Illinois 61301 Quotation was submitted by Mr. Marshall Martyn QUOTATION: Total Amount of Quote (Base Bid Plus Contingency) $68,205.00 C -1 Removal of Protruding Tap EA $500.00 C -2 Reconnect Service by Excavation EA $40,000.00 C -3 Connect and Seal Service by Lining EA $20,000.00 Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the above Quotations were referred to Engineering for review and recommendation. After reviewing those quotations, Mr. Patrick Henthorn, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder, Insituform Technologies USA, LLC, in the amount of $56,036.80. Mr. Henthorn noted that this amount differs from the amount Insituform Technologies USA, LLC, put on their Bid/Proposal form due to mathematical errors on Isituform's part. He added the error does not affect the bid order. Therefore, Mr, Mecham made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Roos seconded the motion, which carried. Ms. Greene noted that both companies are out-of- state companies and it would need to be confirmed that they are registered with the state of Indiana. AWARD BID — TWO (2), MORE OR LESS CUSTOM TOP MOUNT PUMPERS 2012 FIRE DEPT. CAPITAL LEASE Mr. Jeffrey Hudak, Central Services, advised the Board that on September 11, 2012, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Towers Fire Apparatus/Rosenbauer South Dakota, 502 South Richland, Freeburg, Illinois 6224, in the amount of $840,782.00, which is a total for two (2) at $419,782.00 each with option No. 3 at $665.00 each. It was noted the low bid from First Out Fire Equipment was rejected due to not meeting the specification. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded subject to funding. Mr. Mecham seconded the motion, which carried. Fire Chief Steve Cox noted the Fire Department wouldn't take delivery for nine (9) to ten (10) months. BID AWARD AND CONTRACT CORRECTION APPROVAL -- 3.5 MILLION GALLON IRELAND ROAD RESERVOIR EXTERIOR PAINTING — PROJECT NO. 112 -036 Mr. John Wiltrout, Water Works, advised the Board that on August 14, 2012, the bid was awarded for the above referenced project to L.C. Painting Co., Inc., 3525 Barbara Drive, Sterling Heights, Michigan 48310. Since the award, it was brought to his attention that their bid had a mathematical error, which would increase their bid to $173,500.00. Mr. Wiltrout stated in his memo that the error does not affect the bid order and recommended the Board approve the bid award correction in the amount of $173,500.00 and reissue the contract for the project. Therefore, Ms. Roos made a motion that the bid award and contract corrections be approved as outlined above. Mr. Mecham seconded the motion, which carried. RATIFY AWARD OF Q UOTATION — EMERGENCY SEWER REPAIR — 4600 MIAMI STREET -- PROJECT NO. 112 -039 (SEWERS) Mr. Patrick Henthom, Engineering, advised the Board that on September 18, 2012, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Henthorn recommended that the Board award the contract to the lowest responsive and responsible bidder, Insituform Technologies USA, LLC, 251 East Ohio Street, Suite 500, Indianapolis, Indiana 46204, in the amount of $14,010.00. Therefore, Ms. Roos made a motion that the recommendation be accepted and the quotation award be ratified as outlined above. Mr. Mecham seconded the motion, which carried. REGULAR MEETING SEPTEMBER 25, 2012 307 APPROVE CHANGE ORDER NO. 1 — CMMS SOFTWARE IMPLEMENTATION — PROJECT NO. 111 -062 (ENVIRONMENTAL SERVICES CAPITAL Mr. Inks advised that Mr. Jacob Kloskinski, Environmental Services, has submitted Change Order No. I on behalf of Starboard Consulting, 140 North Mitchell Court, Suite 200, Addison, Illinois, 60101, indicating the contract amount be increased by $14,720.00 for a modified contract sum, including this Change Order, in the amount of $221,040.09. Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. I ---- AUTOMATION OF DO CONTROLS FOR AERATION BLOWERS — PROJECT NO. 111 -070 (ENVIRONMENTAL SERVICES CAPITAL) Mr. Inks advised that Mr. Jacob Kloskinski, Environmental Services, has submitted Change Order No. 1 on behalf of Mason Engineering & Consulting, Inc., 5720 Hugenard Road, Fort Wayne, Indiana, 46818, indicating the contract amount be increased by $4,510.10 for a modified contract sum, including this Change Order, in the amount of $692,510.10. Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — 3.5 MILLION GALLON IRELAND ROAD RESERVOIR EXTERIOR PAINTING PROJECT NO. 112 -036 WATER WORKS CAPITAL„ Mr. Inks advised that Mr. John Wiltrout, Water Works, has submitted Change Order No. 1 on behalf of L.C. United Painting Co., Inc., 3525 Barbara Drive, Sterling Heights, Michigan 48310, indicating the contract amount be increased by $2,420.00 for a modified contract sum, including this Change Order, in the amount of $175,920.00. Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 13 — EDDY STREET INTERSECTION IMPROVEMENTS — PROJECT NO. 112-03k-(WATER WORKS CAPITAL Ms. Thia Vawter, Engineering, submitted Change Order No. 13 on behalf of Brooks Construction Co., Inc., indicating the contract time extension be increased from one - hundred, fifty -eight (158) days to one - hundred, eighty (180) days based on INDOT's recommendation. Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND_PROJECT COMPLETION AFFIDAVIT — CHAPIN STREET PEDESTRIAN BRIDGE REHABILITATION — PROJECT NO. 110 -025 COIT Mr. Inks advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Northern Indiana Construction Co., Inc., PO Box 1333, Mishawaka, Indiana, 46546, indicating the contract amount be decreased by $25,420.02 for a modified contract sum, including this Change Order, of $212,979.98. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $212,979.98. Upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — POTAWATOMI PARK CONSERVATORY UPGRADES PHASE II _PROJECT NO 111 -066 (COIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of The Robert Henry Corporation, 404 South Frances Street, South Bend, Indiana, 46616, for the above referenced project, indicating a final cost of $1,176,782.62. Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the Project Completion Affidavit was approved. APPROVAL REQUSTO ADVERTISE FOR THE RECEIPT OF BIDS _= ST. JOSEPH RIVER RIVER STABILIZATION _— PROJECT NO 112-055 (SEWER ENGINEERING) In a memorandum to the Board, Mr. Michael Mecham, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the above request was approved. REGULAR MEETING SEPTEMBER 25 2012 308 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — SELF - CONTAINED BREATHING APPARATUS REPLACEMENT 80/20 FEDERAL GRANT In a memorandum to the Board, Fire Chief Stephen Cox requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — CENTURY CENTER LIGHTING RENOVATIONS — PROJECT NO. 112 -057 PARKING GARAGE FUND In a memorandum to the Board, Mr. Jonathon Burke, Energy Office, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — RE- LIGHTING FOR LEIGHTON COMPLEX MAIN /COLFAX AND WAYNE STREET PARKING GARAGES —PROJECT NO, 112 -058 (CED CAPITAL In a memorandum to the Board, Mr. Jonathon Burke, Energy Office, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — SALE OF ABANDONED VEHICLES Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of approximately fourteen (14) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 201 West Sherwood, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks have been run for auto theft, and the owners and lienholders notified. Upon a motion made by Ms. Roos, seconded by Mr. Mecham, and carried, the above request was approved. APPROVE REQUEST TO CONTINUE MORATORIUM ON TOWING LIST FOR THE PURPOSES OF DATA COLLECTION FOR RESOLUTION NO. 28 -2012 — AMENDING RESOLUTION NO. 87 -2011 "RESOLUTION AMENDING CONTRACTS FOR EMERGENCY TOWING FROM THE PUBLIC RIGHT OF WAY" Ms. Andrea Beachkofsky, Legal, stated that back in May of 2012 the Board of Works approved a three (3) month moratorium on the towing Iist Resolution No, 87 -2011. She noted the moratorium has ended and she is now in the process of drafting a new resolution. She is requesting, therefore, that the Board grant an extension on the moratorium for the purposes of reviewing the data and drafting a new resolution. Mr. Inks asked how long she is requesting the extension for. She stated sixty (60) days. Upon a motion by Ms. Roos, seconded by Mr. Mecham and carried, the extension of the moratorium was approved as outlined above. ADOPT RESOLUTION NO. 52 -2012 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA RECOMMENDING THE ACQUISITION, CONSTRUCTION AND INSTALLATION OF CERTAIN ADDITIONS EXTENSIONS AND IMPROVEMENTS TO THE CITY'S SEWAGE WORKS THE ISSUANCE AND SALE OF REVENUE BONDS FOR THE PAYMENT OF COSTS THEREOF AND THE COLLECTION SEGREGATION AND DISTRIBUTION OF THE REVENUES OF THE SEWAGE WORKS AND OTHER MATTERS RELATED THERETO Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 52-2012 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, RECOMMENDING THE ACQUISITION, CONSTRUCTION AND INSTALLATION OF CERTAIN ADDITIONS, EXTENSIONS AND IMPROVEMENTS TO THE CITY'S SEWAGE WORKS, REGULAR MEETING SEPTEMBER 25, 2012 309 THE ISSUANCE AND SALE OF REVENUE BONDS FOR THE PAYMENT OF COSTS THEREOF, AND THE COLLECTION, SEGREGATION AND DISTRIBUTION OF THE REVENUES OF THE SEWAGE WORKS AND OTHER MATTERS RELATED THERETO WHEREAS, the City of South Bend, Indiana (the "City ") has established, constructed and financed a sewage works (the "Sewage Works ") and now owns and operates the Sewage Works, by and through its Board of Public Works (the `Board "), pursuant to IC 36 -9 -23, as amended, and other applicable laws. WHEREAS, the Board has determined and desires to recommend to the Common Council of the City (the "Common Council ") that certain additions, extensions and improvements to the Sewage Works, as described herein, are necessary. WHEREAS, the Board hereby directs Greeley and Hansen, LLC, the Troyer Group, Inc., Cardno /JFNew, Christopher Burke Engineering, McCormick Engineering, LLC, Lawson - Fisher Associates, P.C., DLZ, Inc., Abonmarche Consultants, R.W. Armstrong, Donahue and Associates, Malcolm Pirnie, Inc., Ken Hereeg & Associates, Wightman Petrie, American Structurepoint, Inc., Symbiont Science, Engineering and Construction, Inc., Gary A. Gilot, P.E., Patrick Henthorn, P.E., John C. Engstrom, P.E., and Michael C. Mecham, as professional engineers (collectively. the "Engineers "), to prepare and file plans, specifications, and detailed descriptions and estimates of the costs of the necessary additions, extensions and improvements of the Sewage Works, and directs that such plans, specifications, descriptions and estimates, to the extent required by law, should be submitted to and approved by all governmental authorities having jurisdiction thereover, including, without limitation, the Indiana Department of Environmental Management ( "IDEM "), if and to the extent IDEM approval is required under Indiana law (the additions, extensions and improvements as described in the Engineers' plans and specifications and below, are referred to herein as the "Project "). WHEREAS, the Board has determined, based on the estimates prepared and delivered by the Engineers, that the costs (as defined in Indiana Code Section 36- 9- 23 -11) of the acquisition, construction and installation of such additions, extensions and improvements to the Sewage Works, including all authorized costs relating thereto, and including the costs of the issuance of bonds on account of the financing of all or a portion thereof, will be in the estimated amount of Twenty Five Million Dollars ($25,000,000). WHEREAS, the City will advertise for and receive bids for the Project, and such bids will be subject to the Common Council's determination to acquire, construct and install the Project and the City obtaining funds for the Project. WHEREAS, the Board has determined that to provide funds necessary to pay for the costs of the Project, it will be necessary for the City to issue sewage works revenue bonds in a principal amount not to exceed Twenty Five Million Dollars ($25,000,000). WHEREAS, the City has previously issued bonds (the "Prior Bonds ") payable from the net revenues of the Sewage Works, all as described in the form of the 2012 Bond Ordinance (as defined below), pursuant to the Prior Ordinances (as defined in the 2012 Bond Ordinance). WHEREAS, the Board deems it advisable and recommends to the Common Council that the City issue revenue bonds payable from the revenues of the Sewage Works in an original amount not to exceed Twenty Five Million Dollars ($25,000,000) (the "2012 Bonds "), for the purpose of providing for the payment of (i) the Project, and (ii) the costs of issuing such 2012 Bonds. WHEREAS, the Prior Ordinances permit the issuance of additional bonds payable from the revenues of the Sewage Works and ranking on a parity with the Prior Bonds for the purpose of financing additions, extensions and improvements to the Sewage Works provided certain conditions are met, and the Board has determined, based upon information provided to the Board by Crowe Horwath LLP, the City's financial advisors, that the finances of the Sewage Works will enable the City to meet the conditions for the issuance of additional parity bonds and that, accordingly, the 2012 Bonds shall rank on a parity with the Prior Bonds. REGULAR MEETING SEPTEMBER 25 2012 310 WHEREAS, the Board has reviewed the form of a bond ordinance to be adopted by the Common Council authorizing the City to issue and sell the 2012 Bonds for the purpose of financing the Project (the "2012 Bond Ordinance "), a copy of which is attached hereto as Exhibit A, and the Board has found the 2012 Bond Ordinance to be satisfactory. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section 1. The Board hereby recommends to the Common Council that the improvements described on Exhibit B attached hereto, which constitute the Project, be made to the Sewage Works. Section 2. To provide funds necessary to pay for the costs of the Project, the Board hereby approves and recommends to the Common Council the issuance by the City of sewage works revenue bonds in a principal amount not to exceed Twenty Five Million Dollars {$25,000,000). Section 3. The Board hereby approves the substantially final form of the 2012 Bond Ordinance presented to this meeting and recommends to the Common Council the adoption of such 2012 Bond Ordinance which sets forth the terms and conditions of the 2012 Bonds to be issued thereunder. Section 4. The Board hereby ratifies the actions taken to file the 2012 Bond Ordinance with the Clerk of the City ( "City Clerk ") for presentation to the Common Council, and the Clerk of the Board is hereby directed to present a copy of this Resolution to the City Clerk for presentation to the Common Council for its consideration, as soon as may be done, thereby requesting the issuance of the 2012 Bonds. Section 5. This Resolution shall be in full force and effect from and after its adoption by the Board. Adopted at a meeting of the Board of Public Works of the City of South Bend, Indiana, on this 25th day of September, 2012, CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s /Donald E. Inks s /Kathryn E. Roos s /Michael C. Mecham ATTEST: s /Linda M. Martin, Clerk ADOPT RESOLUTION NO. 53 -2012 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA RECOMMENDING THE CURRENT REFUNDING OF THE CITY'S OUTSTANDING WATERWORKS REVENUE BONDS OF 2002 THE ISSUANCE AND SALE OF REVENUE BONDS TO PROVIDE FUNDS FOR THE PAYMENT THEREOF AND OTHER MATTERS IN RESPECT THERETO Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 53 -2012 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, RECOMMENDING THE CURRENT REFUNDING OF THE CITY'S OUTSTANDING WATERWORKS REVENUE BONDS OF 2002, THE ISSUANCE AND SALE OF REVENUE BONDS TO PROVIDE FUNDS FOR THE PAYMENT THEREOF, AND OTHER MATTERS IN RESPECT THERETO WHEREAS, the City of South Bend, Indiana (the "City ") has heretofore established, constructed and financed a municipal waterworks (the "Waterworks ") and now owns and REGULAR MEETING SEPTEMBER 25 2012 311 operates said works, by and through its Board of Public Works (the "Board "), pursuant to I.C. 8 -1.5, as amended, and other applicable laws. WHEREAS, the Board has determined and desires to recommend to the Common Council of the City (the "Common Council ") that it is beneficial to currently refund the City's outstanding 2002 Bonds, as more particularly described herein, to obtain a reduction in interest payments and effect a savings to the City (the "Refunding "). WHEREAS, the Board has determined, based on estimates of the costs of the Refunding provided to the Board by the City's Department of Waterworks, that the costs of the Refunding, including the costs of the issuance of bonds on account of the financing of all or a portion thereof, will be in the estimated amount not to exceed Four Million Two Hundred Thousand Dollars ($4,200,000). WHEREAS, the Board has determined that to provide funds necessary to pay for the costs of the Refunding, it will be necessary for the City to issue Waterworks revenue bonds in a principal amount not to exceed Four Million Two Hundred Thousand Dollars ($4,200,000). WHEREAS, the City has previously issued and there are now outstanding bonds issued on account of the Waterworks and payable out of the revenues thereof designated as the "Waterworks Revenue Bonds of 2012" dated June 21, 2012 (the "2012A Bonds "), originally issued in an amount $8,300,000 authorized by Ordinance No. 10134 -11 adopted by the Common Council on November 28, 2011 (the "2012A Ordinance "), now outstanding in an amount of $8,300,000. WHEREAS, the City has previously issued and there are now outstanding bonds issued on account of the Waterworks and payable out of the revenues therefrom designated as the "Waterworks Revenue Bonds of 2009, Series B" dated November 19, 2009 (the "2009B Bonds ") originally issued in the amount of $5,380,000 authorized by Ordinance No. 9937 -09 adopted by the Common Council on June 8, 2009 (the "2009 Ordinance "), now outstanding in the amount of $5,380,000. WHEREAS, the City has previously issued and there are now outstanding bonds issued on account of the Waterworks and payable out of the revenues therefrom designated as the "Waterworks Revenue Bonds of 2009, Series A" dated September 1, 2009 (the "2009A Bonds ") originally issued in the amount of $429,000 authorized by the 2009 Ordinance, now outstanding in the amount of $427,332. WHEREAS, the City has previously issued and there are now outstanding bonds issued on account of the Waterworks and payable out of the revenues therefrom designated as the "Waterworks Revenue Bonds of 2006" dated June 1, 2006 (the "2006 Bonds ") originally issued in the amount of Four Million Seven Hundred Ten Thousand Dollars ($4,710,000) authorized by Ordinance No. 9603 -05 adopted by the Common Council on July 25, 2005 (the "2005 Ordinance "), now outstanding in the amount of $3,885,000. WHEREAS, the City has previously issued and there are now outstanding bonds issued on account of the Waterworks and payable out of the revenues therefrom designated as the "Waterworks Revenue Bonds of 2002" dated June 1, 2002 (the "2002 Bonds ") originally issued in the amount of $5,580,000 authorized by Ordinance No. 9247 -01 adopted by the Common Council on August 27, 2001 (the "2002 Ordinance "), now outstanding in the amount of $3,945,000. WHEREAS, the City has previously issued and there are now outstanding bonds issued on account of the Waterworks and payable out of the revenues therefrom designated as the "Waterworks Revenue Bonds of 2000" dated June 12, 2000 (the "2000 Bonds" and together with the 2012A Bonds, the 2009B Bonds, the 2009A Bonds, the 2006 Bonds and the 2002 Bonds, the "Prior Bonds "), originally issued in the amount of $2,600,000 authorized by Ordinance No. 9095 -00 adopted by the Common Council on February 28, 2000 (the "2000 Ordinance" and together with the 2012A Ordinance, the 2009 Ordinance, the 2005 Ordinance and the 2002 Ordinance, the "Prior Ordinances "), now outstanding in the amount of $1,321,395. WHEREAS, the Board deems it advisable and recommends to the Common Council that the City issue revenue bonds payable from the revenues of the Waterworks in an original amount REGULAR MEETING SEPTEMBER 25.,, 2012 312 not to exceed Four Million Two Hundred Thousand Dollars ($4,200,000) (the "201213 Bonds "), for the purpose of providing for the payment of (i) the Refunding, and (ii) the costs of issuing such 2012B Bonds. WHEREAS, the City reasonably expects to reimburse expenditures for the Refunding with the proceeds of the 2012B Bonds and the Board deems appropriate and recommends to the Common Council that such reimbursement be made. WHEREAS, the Prior Ordinances permit the issuance of additional bonds payable from the revenues of the Waterworks and ranking on a parity with the Prior Bonds for the purpose of financing additions, extensions and improvements to the Waterworks provided certain conditions can be met, and the Board has determined, based upon information provided to the Board by Crowe Horwath LLP, the City's financial advisor, that the finances of the Waterworks will enable the City to meet the conditions for the issuance of additional parity bonds and that, accordingly, the 2012B Bonds shall rank on a parity with the Prior Bonds. WHEREAS, the Board has reviewed the form of a bond ordinance to be adopted by the Common Council authorizing the City to issue and sell the 2012B Bonds for the purpose of financing the Refunding (the "201213 Bond Ordinance "), a copy of which is attached hereto as Exhibit A, and the Board has found the 2012B Bond Ordinance to be satisfactory. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORDS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section 1. The Board hereby recommends to the Common Council that the Refunding be undertaken by the City and the Waterworks. Section 2. To provide funds necessary to pay for or reimburse the City for the costs of the Refunding, together with expenses incidental thereto, including expenses in connection with the issuance of the 2012B Bonds, the Board hereby approves and recommends to the Common Council the issuance by the City of Waterworks Revenue Bonds in a principal amount not to exceed Four Million Two Hundred Thousand Dollars ($4,20,000). Section 3. The Board hereby approves the substantially final form of the 2012B Bond Ordinance presented to this meeting and recommends to the Common Council the adoption of such 2012B Bond Ordinance which sets forth the terms and conditions of the 2012B Bonds to be issued thereunder, Section 4. The Board hereby ratifies the actions taken to file the 2012B Bond Ordinance with the Clerk of the City ( "City Clerk ") for presentation to the Common Council, and the Clerk of the Board is hereby directed to present a copy of this Resolution to the City Clerk for presentation to the Common Council for its consideration, as soon as may be done, thereby requesting the issuance of the 2012E Bonds. Section 5, This Resolution shall be in full force and effect from and after its adoption by the Board. Adopted at a meeting of the Board of Public Works of the City of South Bend, Indiana, on this 25th day of September, 2012. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s /Donald E. Inks s /Kathryn E. Roos s /Michael C. Meeham ATTEST: s /Linda M. Martin, Clerk ADOPT RESOLUTION NO.- 54-2012 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND /OR OBSOLETE PROPERTY Upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING SEPTEMBER 25,, 2012 313 RESOLUTION NO. 54-2012 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND /OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 1989 TARCO LEAF VAC, VIN #L22LA1103L00989 1989 TARCO LEAF VAC-,-VIN _ #L22 LAl I12L00989 2001 CHEVROLET PICK UP TRUCK, VIN #1GCHK24UXIZ292811 WHEREAS, Indiana Code 5 -22 -22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City and/or are unfit for the purpose for which they were intended and have an estimated combined value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 25TH day of SEPTEMBER 2012. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s /Donald E. Inks s /Kathryn E. Roos s /Michael C. Mecham ATTEST: s /Linda M. Martin, Clerk APPROVAL OF AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA The following Agreements /Contracts /Proposals /Addenda were submitted to the Board for annroval Type Business Description Amount/ Motion/ Fun din Second Letter of Notre Dame Pilot Project — "Membrane N/A RATIFIED Support University Aerated Biofilm Reactors Mecham/Roos (MABRs) for Energy - Efficient Wastewater Treatment: Bench and Pilot Studies" Easement Indiana Organic Resources $1.00 Mecham /Roos and Right of Michigan Improvements — Project (To City) Way Power No. 112 -011 A --- Easement Company for Relocation of Power Poles to Facilitate Pavement Widening at the Organic Resources Facility Contribution- Indiana Relocation of Power Poles $13,782.81 Mecham /Roos In-Aid -of- Michigan to Facilitate Pavement (Organic Construction Power Widening at Organic Resources Agreement Company Resources Facility — Capital Project No. 112 -0 i l A Improvements) REGULAR MEETING SEPTEMBER 25 2012 314 Lateral St. Joseph Metronet Connection to $7,230.00 Roos/Mecham Proposal Valley New Human Rights (COIT — Metronet, Inc. Building — New Fiber from Information 319 North Madison Technology Avenue to 319 Niles Capital) Avenue Addendum to Redevelopment Downtown South Bend (SBCDA TIF) Mecharn /Inks the Master Commission Curb and Sidewalk Agency Services Agreement Addendum to Redevelopment Ireland Road Right of Way (SSDA TIF) Mecham/Roos the Master Commission Acquisition Services for Agency Future Pedestrian and Agreement Traffic Projects Professional DLZ Indiana, Ireland Road Right of Way $90,500.00 Mecham/Roos Services LLC Acquisition Services for (SSDA TIF) Contract Future Pedestrian and Traffic Projects Rental FP Mailing Rental of Small Postage $21.95 per Mecham /Roos Agreement Systems Meter /Scale Unit On Site month for 12 Months (Wastewater Donation Feed the Free Compost and Loading O &M) N/A Roosl ham Children of, for Non - Profit (Elkhart, Organization for Indiana) Development of Industrial Site in Elkhart Release of Halle Release of Easement for N/A Mecham/Roos Five Foot Properties, LLC Main Street/Lafayette Non - Access Boulevard Connector -- Easement Project No. 110 -058 Professional Abonmarche East Bank Sewer $5,000.00 Roos /Mecham Services Separation Phase 3 — (2012 Sewer Agreement, Project No. 111 -069 — Bond) Amendment Redesign for River Race No. 2 Townhomes Grant of River Race Niles Avenue Sewer N/A Mecham/Roos Perpetual Townhomes, Separation Project — Fee Easement/ LLC Simple Right of Way and Warranty Utility Easement Deed Professional Lawson Fisher CSO 18 Flap Gate $16,700.00 Roos/Mecham Engineering Associates Replacement — Project No. (WWTP Services 112 -060 Capital) Proposal Temporary United States Grant of Temporary NIA Mecham/Roos Construction Postal Service Construction Easement for Easement 4015 South Main Street for the Main - Lafayette Streets Connector — Project No. 110 -058 Special Command Fire Special Purchase of 1996 $89,000.00 TABLED Purchase Apparatus Used Pierce Fire Truck at (Fire Dept. Mecham /Roos Substantial Savings to City Capital) REGULAR MEETING SEPTEMBER 25 2012 315 APPROVAL OF PERMITS /LICENSES The following strect closures and processions were presented for approval• Applicant Description Date /Time Location Motion Carried South Bend Procession — 24t Annual October 26, On Route as Roos /Mecham Heritage Red Ribbon March and 2012; 9:30 Submitted Foundation Rally a.m. to 11:30 a.m. SiteScapes, Encroachment/Revocable Wissco Irrigation, Roos/Mecham Inc. Permit — Landscaping in 1820 South Bend Right -of -Way Avenue TABLE REQUEST FOR STREET NAME CHANGE - 100 BLOCK OF NORTH ADAMS STREET Mr. Henry Davis, on behalf of the Greater Saint John Missionary Baptist Church, submitted a request for a permanent name change for the 100 block of North Adams Street to Greater Saint John MBC Lane. In a letter to the Board, Mr. Davis stated the request is to honor the church's 90,x' year in the community. Ms. Roos requested the Board table this request until the application is full and complete. She noted a letter stating they are in favor of this change from the one existing property owner on this block still needs to be received. Therefore, upon a motion by Ms. Roos, seconded by Mr. Mecham and carried, the request was tabled as outlined above. APPROVE TRAFFIC RESTRICTION Upon a motion made by Ms. Roos, seconded by Mr. Mecharn and carried, the following traffic restriction was approved: APPLICANT: South Bend Parks Department EVENT: Fall Family Fun Fair at Rum Village Park RESTRICTION: No Parking Signs LOCATION: Rum Village Park; South Side of Ewing from Douglas to Gertrude; Both Sides of Gertrude from Ewing to 200' south of the Park Entrance; East Side of Walnut from Ewing to 2115 Walnut; Add Handicapped Parking to the Park DATE /TIME: October 6, 2012; 6:00 a.m. to 4:00 p.m. REMARKS: All criteria has been met APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the following traffic control device was approved: NEW INSTALLATION: No Parking — East and West Sides of Street LOCATION: 200 Block of North William Street REMARKS: All criteria has been met TABLE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Roos, seconded by Mr. Inks and carried, the following traffic control device request was tabled: NEW INSTALLATION: No Parking Notre Dame Home Games 9:00 a.m. to 1:00 a.rn. LOCATION: Quigley PIace from Georgiana Street to Duey Avenue; Burns Street from Quigley Place to Napoleon Street; Duey Street from South Bend Avenue to Napoleon Street; Georgia Street from Quigley Place to Napoleon; St. Vincent Street from Georgiana Street to Eddy Street Ms. Roos stated that No Parking signs are already posted on one side of all of these streets for all hours of the day. She noted that one street is in need of both sides to be posted and the request should be tabled subject to providing new descriptions of the area and determining which street requires additional signage. REGULAR MEETING SEPTEMBER 25 2012 316 APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE --- 51700 ORANGE ROAD – SEWER Mr. Inks stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Harold D. Benninghoff. The Consent indicates that in consideration for permission to tap into public sanitary sewer system of the City, to provide sanitary sewer service to the above referenced property at address (Key # 004 -1010- 0174.01), Mr. Benninghoff waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roos made a motion that the Consent be approved. Mr. Inks seconded the motion, which carried. BOARD PRESIDENT JOINS MEETING IN PROGRESS Mr. Gary A. Gilot, President of the Board, joined the meeting in progress, at 10:38 a.m. APPROVE REIUSSUE OF WASTEWATER DISCHARGE PERMIT S In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services, submitted Wastewater Discharge Permit(s) for reissue and recommended approval on behalf of- Pioneer Metals 2424 Foundation Drive Suzuki Garphyttan Wire 4404 Nimtz Parkway Steel Warehouse 2722 West Tucker Drive TK Warehouse 3702 West Sample Street There being no further discussion, upon a motion made by Ms. Roos, seconded by Mr. Inks and carried, the above permits were approved for reissue. RATIFY APPROVAL AND /OR RELEASE CONTRACTOR OCCUPANCY AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100 -2000 and /or released as follows: Business Bond Type Heiman Construction, Inc. Contractor SIR Home Improvements, Inc. Contractor Paul Royer D /B /A Al Concrete Excavation Imperial Crane Services, Inc. — Approved/ Released Approve Released Effective Date September 6, 2012 .September 14, 2012 September 25, 2012 September 6, 2012 Mr. Mecham made a motion that the Bonds approval and/or release as outlined above be ratified. Ms. Roos seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Naive Amount of Claim Date City of South Bend $4,135.08 09/17/2012 and 09/20/2012 City of South Bend $2,3829893.91 09/25/2012 St. Joseph County Housing Consortium $68,387.63 09/0612012 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Roos seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, the meeting adjourned at 10:43 a.m. REGULAR MEETING SEPTEMBER 25 2012 317 BOARD OF PUBLIC WORKS Gary A. Gilot, President Michael Mecham, Member Donald F-. Inks, Member ber rk Neal, Member i inda M. Martin, CIA