HomeMy WebLinkAboutAward Quote - West Bank Trail Timber Debris Removal Proj No. 120-041 - Ritschard Bros., Inc.
P HONE 574/ 235-9251
1316 C OUNTY-C ITY B UILDING
F AX 574/ 235-9171
227 W. J EFFERSON B OULEVARD
S OUTH B END,I NDIANA 46601-1830
C ITY OF S OUTH B END J AMES M UELLER,M AYOR
B OARD OF P UBLIC W ORKS
July 14, 2020
Ms. Rachelle L. Dolniak
Ritschard Bros., Inc.
1204 W. Sample St.
South Bend, IN 46619
rit1204@datacruz.com
Dear Ms. Dolniak:
The Board of Public Works, at its meeting held on July 14, 2020, awarded the above referenced
quotation to you in the amount of $28,500.
Please forward the following documents in one submittal by July 28, 2020
to my attention for Board of Public Works approval to lhensley@southbendin.gov
1) One (1) signed original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
s/Linda M. Martin, Clerk
Enclosures
G ARY A. G ILOT E LIZABETH A. M ARADIK T HERESE J. D ORAU J ORDAN V. G ATHERS J OSEPH R. M OLNAR
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO:
Linda M. Martin, Clerk
Board of Public Works
FROM:Zach Hurst,Project Engineer
SUBJECT:QuoteAward-Project No.120-041
West Bank Trail Timber Debris Removal
DATE:
June 30, 2020
OnJune 23, 2020,the Board of Public Worksopened and read quotesfor the above project.The
quote received was reviewed and found to be complete.
Ritschard Bros., Inc. was the lone quote at a price of $28,500.
I recommend award of the quotefor West Bank Trail Timber Debris Removaltothe lowest
responsive / responsible quote, Ritschard Bros., Inc. in the amount of $28,500.00. Fundshave
beenappropriatedfrom TIF Park Bond (452-11-206-289-444000).
Please call with your questions (MS Teams).
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 14th Day of July, 2020, by and between,
Ritschard Bros., Inc., 1204 W. Sample St., South Bend, IN, 46619, HEREINAFTER called the
Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 120-041
DESCRIPTION: WEST BANK TRAIL TIMBER DEBRIS REMOVAL
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $28,500
FUNDING: PARK FUND TIF
The unit prices for this improvement were those prices as received and accepted by the Board on
the 23rd Day of June, 2020.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS RITSCHARD BROS., INC.
Gary A. Gilot, President Elizabeth A. Maradik, Member Printed Name
Therese J. Dorau, Member Jordan V. Gathers, Member Signature
Joseph R. Molnar, Attest: Linda M. Martin,
Member Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I,, certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Corporate
Secretary Seal
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date06/30/2020
DepartmentDPW
NameZach Hurst
BPW Date07/14/2020Phone Extension3057
Review and Approval Required Prior to Submittal to Board
Diversity Compliance
Officer Name
and Inclusion Officer
BPWAttorneyAttorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type –Required for All Submissions
Professional Services AgreementContractProposal
Open Market ContractAmendment/Addendum Special Purchase, QPA
Bid OpeningBid AwardReq. to AdvertiseTitle Sheet
Quote OpeningQuote AwardRejectBids/Quotes
Proposal OpeningC/O & PCA No. PCA
Chg. Order, No. Traffic ControlResolution
Other: Ease./Encroach
Required Information
Company or Vendor NameRitschard Bros., Inc.
YesIf Yes, Approved by Purchasing
New Vendor
No
MBEYes
MBE/WBE ContractorCompleted E-Verify Form Attached
WBE No
Project NameWest Bank Trail Timber Debris Removal
Project Number 120-041
Funding SourceTIF Park Bond
Account No.452-11-206-289-444000
Amount
Terms of ContractLump Sum
Purpose/DescriptionQuote awardto remove damaged timber boardwalk at the West Bank Trail,
near the intersection of Colfax Avenue and MLK Blvd.
For Change Orders Only
$
Increase
Amount of
Decrease($)
Previous Amount$
%
Increase
Decrease(%)
Current Percent of Change:
New Amount$
%
Increase
Decrease(%)
Total Percent of Change:
Time ExtensionAmount:
New Completion Date: