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HomeMy WebLinkAboutRM 05-19-00,a SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING May 19, 2000 10:00 a.m. Presiding: Robert W. Hunt, President I M Z13-11WO 1111 Members Present: Member Absent: Legal Counsel: 1308 County -City Building 227 West Jefferson Boulevard South Bend, Indiana Mr. Robert W. Hunt, President Ms. Marcia Jones, Vice - President Mr. Matt Kahn, Member Mr. Philip J. Faccenda, Secretary Ms. Cheryl Greene Redevelopment Staff: Mrs. Ann E. Kolata, Director Mrs. Vangelean Urbanski, Recording Secretary Mr. Owen Rock, Economic Development Specialist Mr. Alex Koenig, Economic Development Specialist Mr. Michael Giulioni, Economic Development Specialist Mr. Robert Case, Economic Development Specialist Ms. Hedy Robinson, Economic Development Specialist Business Assistance: Mrs. Cassandra Moran, Economic Development Specialist Mr. Mike Beitzinger, Economic Development Specialist Others: Mr. Gunther W. Jordan, Exacto Ms. Alisha McNary, Corporate Services, Inc. Mr. Andrew Riffel Mr. Frank Perri, Holladay Corporation 2. APPROVAL OF MINUTES a. Commission approval of the Minutes of the Regular Meeting of May 5, 2000. Upon a motion by Ms. Jones, seconded by Mr. Kahn and unanimously carried, the Commission approved the Minutes of the Regular Meeting of May 5, 2000. -1- COMMISSION APPROVED THE MINUTES OF THE REGULAR MEETING OF MAY 5, 2000 South Bend Redevelopment Commission Regular Meeting - May 19, 2000 Redevelopment Commission Claims submitted May 19, 2000 for approval. 212 CDBG COMMUNITY DEVELOPMENT Alltel $71.35 Billie's Catering $116.70 City Clerk $2.08 Ameritech $27.67 AEP $40.35 U.S Postal Service $243.05 Petty Cash Reimbursement $213.25 Print Shop $54.60 Dainty Maid Bakery $54.89 Gene's Camera $34.52 Thomas General Construction $60.00 NIPSCO $6.07 South Bend Tribune $425.40 414 - SAMPLE -EWING FUND Hull & Associates $721.50 424 TIF SBCDA - BUILDING OPERATION C.B. Richard Ellis $100.00 420 SBCDA FUND Norwest Bank $922.00 C.B. Richard Ellis $10,000.00 Upon a motion by Mr. Kahn, seconded COMMISSION APPROVED THE CLAIMS by Ms. Jones and unanimously carried, SUBMITTED MAY 19, 2000, AND ORDERED THE CHECKS TO BE RELEASED the Commission approved the Claims submitted May 19, 2000, and ordered the checks to be released. 4. COMMUNICATIONS There were no Communications. THERE WERE NO COMMUNICATIONS -2- South Bend Redevelopment Commission Regular Meeting - May 19, 2000 5. OLD BUSINESS There was no Old Business. 6. NEW BUSINESS Mrs. Kolata asked permission to add item 6.o. to the agenda. There was no objection and item 6.o. was added to the agenda. a. Public Hearing on Resolution No. 1749. Mrs. Kolata asked that the following items be entered into the record: An Affidavit from the South Bend Tribune that the Notice of Public Hearing was published in that newspaper on April 28, 2000. An Affidavit was not received from the Tri- County News. A copy of the Tri- County News was presented showing that it was published in that newspaper on April 28, 2000. As of 10:00 a.m. this morning, no written remonstrances were received. Mrs. Kolata stated that amended Resolution No. 1749 amends the Sample - Ewing Development Area Development Plan by adding the property at 1315 S. Fellows Street owned by Andrew Riffel to the acquisition list. The property is to be acquired in connection with the widening of Fellows Street. Mr. Hunt opened the public hearing for anyone who wished to speak regarding Amended Resolution No. 1749. -3- THERE WAS NO OLD BUSINESS ITEM 6.0. WAS ADDED TO THE AGENDA South Bend Redevelopment Commission Regular Meeting - May 19, 2000 6. NEW BUSINESS (CONT.) a. continued... Andrew Riffel was present and addressed the Commission. My name is Andrew Riffel. I own the property in question. The only problem I have with this is that previous to this, you purchased apiece of that property from me. I was supposed to be given some compensation for use of the land. My problem is that I have not received anything in the mail. I'm concerned that when you do take this property from me, I won't receive anything for it. Certainly, I will, but I haven't received anything in the mail. I just want to make sure it is taken care of Hedy Robinson stated that Redevelopment has yet to close on the property. All that has been done to date is to get your authorization to be on the property. Mr. Riffel stated that I will supposedly be given $42.00 for a corner of this piece of property. I think that is very unjust. I'm scared to death to think what is going to happen when you purchase the entire property from me. Mrs. Kolata stated that later on the agenda, Redevelopment will hire appraisers to go out to appraise the property. Mr. Riffel will be notified when that appraisal process is going to take place. He will have an opportunity to accompany those appraisers. Once Mr. Riffel receives an offer from -4- South Bend Redevelopment Commission Regular Meeting - May 19, 2000 6. NEW BUSINESS (CONT.) a. continued... Redevelopment, then he will have an opportunity to counter offer if he is not satisfied with our offer. She also stated that Redevelopment was working with the Board of Public Works and not the Redevelopment Commission on the purchase of the right -of -way. There being no other people who wished to speak, Mr. Hunt closed the public hearing for whatever action the Commission wished to take. b. Commission approval requested for IL Resolution No. 1749 Amending the Sample -Ewing Development Area Development Plan. Upon a motion by Ms. Jones, seconded by Mr. Kahn and unanimously carried, the Commission adopted Resolution No. 1749 Amending the Sample -Ewing Development Area Development Plan. c. Commission approval requested for Resolution No. 1756 approving an application for real property tax deduction for property at 1137 S. Lafayette Blvd. (G & B Realty, LLC) Cassandra Moran presented the following staff report to the Commission for its consideration. 511 COMMISSION ADOPTED RESOLUTION NO. 1749 AMENDING THE SAMPLE -EWING DEVELOPMENT AREA DEVELOPMENT PLAN South Bend Redevelopment Commission Regular Meeting - May 19, 2000 6. NEW BUSINESS (CONT.) c. continued... G & B Realty, LLC provides manufactured precision machined parts and components for diesel engines, fuel injector systems, turbo chargers and air compressors for trucks. Presently, the company plans to demolish a small storage building and build a 10,800 sf addition to their existing building. Additional parking space, landscaping, and relocation of the tool room will also be included in the renovation process. The estimated cost of the project is $350,000. Per the petition, it is estimated that the project will create 8 new, permanent jobs within the first year, representing a new annual payroll of $183,040 and will maintain 79 existing, permanent, full - time jobs representing an annual payroll of $1,800,000. A review of the tax abatements previously granted, finds that G & B Realty, LLC has been granted three previous tax abatements. The building commission has reviewed the petition and finds the property to be properly zoned for the proposed project. A review of the designated South Bend Redevelopment Areas finds that the property is located in the Sample -Ewing Development Area, which is a Tax Incremental Allocation Area; therefore, In South Bend Redevelopment Commission Regular Meeting - May 19, 2000 6. NEW BUSINESS (CONT.) c. continued... the petition for real property tax abatement must first be approved by the South Bend Redevelopment Commission. A review of the Tax Abatement Ordinance finds that G & B Realty, LLC meet the qualifications for a 10 -year real property tax abatement under Industrial Development in Urban Enterprise Zone and Redevelopment Blighted Areas. Using the estimated project cost of $350,000, the taxes generated over the 10 -year period will be approximately $175,931. Taxes abated over the ten -year period will be approximately $87,086. Taxes still paid with the abatement over the ten -year period will be approximately $88,845. Upon a motion by Ms. Jones, seconded by Mr. Kahn and unanimously carried, the Commission adopted Resolution No. 1756 approving an application for real property tax deduction for property at 1137 S. Lafayette Blvd. (G & B Realty, LLC) d. Commission approval requested for Resolution No. 1757 approving an application for real property tax deduction for property located on Cleveland Road adjacent to and west of 4647 Cleveland Road in the Airport Economic Development Area. (Cleveland Road Partners, L.P.) -7- COMMISSION ADOPTED RESOLUTION NO. 1756 APPROVING AN APPLICATION FOR REAL PROPERTY TAX DEDUCTION FOR PROPERTY AT 1137 S. LAFAYETTE BLVD. (G & B REALTY, LLC) South Bend Redevelopment Commission Regular Meeting - May 19, 2000 6. NEW BUSINESS (CONT.) Cassandra Moran presented the following staff report to the Commission for its consideration. Cleveland Road Partners L.P. is proposing to construct a speculative tilt wall multi- purpose, multi -tenant industrial building. The building will be constructed in two phases. The first phase of which is 100,000 sf with an additional 56,000 sf of future expansion. The estimated cost of Phase I is $4,400,000 Per the petition, the estimate of employees and salaries as a result of proposed project requested will be determined at the time of lease to the tenant(s). A review of the tax abatements previously granted finds that the Cleveland Road Partners L.P. have been associated with several previous tax abatements. The associated entities are in compliance with the reporting requirements for the previous abatements. The building commissioner has reviewed the petition and finds the property to be properly zoned for the proposed project. A review of the designated South Bend Redevelopment areas finds that the property is located in the Airport Economic Development Area, which is a Tax Incremental Allocation Area; therefore, the petition for real property tax -8- South Bend Redevelopment Commission Regular Meeting - May 19, 2000 6. NEW BUSINESS (CONT.) d. continued... abatement must first be approved by the South Bend Redevelopment Commission. A review of the Tax Abatement Ordinance finds that the Cleveland Road Partners, L.P. does not meet the qualifications for an abatement due to the inability of the developer to identify the end users of the buildings. However, the developer is requesting consideration of a special exception real property tax abatement due to the enormous risk taken by obligating themselves to mortgages with no guarantees of lease revenues to meet these obligations and the huge overall cost of the development. Considering the above the developer is respectfully requesting consideration of a special exception tax abatement under Section 2 -84, which is the Council's Authority to Enlarge Real Property Tax Abatement General Standards. Under guidelines established by the Council's Community and Economic Development Committee, Phase I would be considered eligible for tax abatement under the requirements of Industrial Development Citywide and would be eligible for 10 years of real property tax abatement. Using the estimated project cost of $4,400,000, the taxes generated over the 10 -year period will be approximately $2,185,177. Taxes abated over the 10- year period will be approximately &!2 South Bend Redevelopment Commission Regular Meeting - May 19, 2000 6. NEW BUSINESS (CONT.) d. continued... $1,081,663. Taxes still paid with the abatement over the 10 -year period will be approximately $1,103,514. Upon a motion by Ms. Jones, seconded by Mr. Kahn and unanimously carried, the Commission adopted Resolution No. 1757 approving an application for real property tax deduction for property located on Cleveland Road adjacent to and west of 4647 Cleveland Road in the Airport Economic Development Area. (Cleveland Road Partners L.P.) e. Filing of Resolution No. 1758 Amending the South Bend Central Development Area Development Plan and setting a public hearing for 10:00 a.m. on June 16, 2000. Mrs. Kolata asked permission to file Resolution No. 1758 Amending the South Bend Central Development Area Development Plan by adding several properties to the acquisition list and setting a public hearing for 10:00 a.m. on June 16, 2000. The properties are in the Block Six area and also the former Yellow Cab building. Upon a motion by Mr. Jones, seconded by Mr. Kahn and unanimously carried, the Commission authorized the Director to File Resolution No. 1758 Amending the South Bend Central Development Area Development Plan and setting a -10- COMMISSION ADOPTED RESOLUTION NO. 1757 APPROVING AN APPLICATION FOR REAL PROPERTY TAX DEDUCTION FOR PROPERTY LOCATED ON CLEVELAND ROAD ADJACENT TO AND WEST OF 4647 CLEVELAND ROAD IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (CLEVELAND ROAD PARTNERS L.P.) COMMISSION AUTHORIZED THE DIRECTOR TO FILE RESOLUTION NO. 1758 AMENDING THE SOUTH BEND CENTRAL DEVELOPMENT AREA DEVELOPMENT PLAN AND SETTING A PUBLIC HEARING FOR 10:00 A.M., ON JUNE 16, 2000 South Bend Redevelopment Commission Regular Meeting - May 19, 2000 public hearing for 10:00 a.m., on June 16, 2000. E Commission approval requested for Resolution No. 1759 approving an application for real property tax deduction for property at 5681 West Cleveland Road in the Airport Economic Development Area. (REW LLC (Corporate Services, Inc.)) Cassandra Moran presented the following the staff to the Commission for its consideration. REW LLC (Corporate Services, Inc.) Intends to build a 71,500 sf building. Corporate Services, Inc., which performs marketing services including printing, packaging, assembly, warehousing, and distribution is the lessee. The addition will allow the company to add production and improve overall efficiency. The cost of the building project is approximately $2.2 million. Per the petition, it is estimated that this project will create 15 -20 new, permanent, full -time jobs within the first year, representing a new annual payroll of $400,000 and will maintain 135 existing, permanent, full -time and 17 part-time jobs representing an annual payroll of $4,500,000. A review of the tax abatements previously granted, finds that the REW LLC (Corporate Services, Inc.) has been granted four previous tax abatements. -11- South Bend Redevelopment Commission Regular Meeting - May 19, 2000 6. NEW BUSINESS (CONT.) f. continued... The building commissioner has reviewed the petition and has found the property to be properly zoned for the proposed use. A review of the designated South Bend Redevelopment Areas finds that the property is located in the Airport Economic Development Area, which is a Tax Incremental Allocation Area; therefore, the petition for real property tax abatement must first be approved by the South Bend Redevelopment Commission. A review of the Tax Abatement Ordinance finds that REW LLC (Corporate Services, Inc.) meets the qualifications for a 10 -year real property tax abatement under Industrial Development Citywide. Using the estimated project cost of $2,200,000, the taxes generated over the 10 -year period will be approximately $1,092,589. Taxes abated over the 10- year period will be approximately $540,831. Taxes still paid with the abatement over the 10 -year period will be approximately $551,757. Upon a motion by Mr. Kahn, seconded by Ms. Jones and unanimously carried, the Commission adopted Resolution No. 1759 approving an application for real property tax deduction for property at 5681 West Cleveland Road in the Airport Economic Development Area. (REW -12- COMMISSION ADOPTED RESOLUTION NO. 1759 APPROVING AN APPLICATION FOR REAL PROPERTY TAX DEDUCTION FOR PROPERTY AT 5681 WEST CLEVELAND ROAD IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (REW LLC (CORPORATE SERVICES, INC.)) South Bend Redevelopment Commission Regular Meeting - May 19, 2000 LLC (Corporate Services, Inc.)) g. Commission approval requested for Use of the Wayne St. Garage on June 2 and 3, 2000, for the World's Largest Garage Sale. Mrs. Kolata stated that a letter -of- request was received from the Parks and Recreation Department to use the Wayne St. Garage on June 2 and 3, 2000, for the World's Largest Garage Sale. Upon a motion by Ms. Jones, seconded by Mr. Kahn and unanimously carried, the Commission approved the use of the Wayne St. Garage on June 2 and 3, 2000, for the World's Largest Garage Sale, subject to receiving the required indemnification form insuring the City of South Bend, the South Bend Redevelopment Commission and the South Bend Redevelopment Authority. h. Commission approval requested for professional services in the South Bend Central Development Area. Mrs. Kolata stated that a Phase I Site Assessment needs to be conducted on the property at Jefferson and Columbia Avenue in the South Bend Central Development Area. The three proposals received were from EIS Environmental Engineers, Inc. in the amount of $1,800.00, Wightman Petrie Environmental, Inc. in the amount of $1,300.00 and The Abonmarche Group in the amount of $1,800.00. The staff -13- COMMISSION APPROVED THE USE OF THE WAYNE ST. GARAGE ON JUNE 2 AND 3, 2000, FOR THE WORLD'S LARGEST GARAGE SALE, SUBJECT TO RECEIVING THE REQUIRED INDEMNIFICATION FORM INSURING THE CITY OF SOUTH BEND, THE SOUTH BEND REDEVELOPMENT COMMISSION AND THE SOUTH BEND REDEVELOPMENT AUTHORITY South Bend Redevelopment Commission Regular Meeting - May 19, 2000 6. NEW BUSINESS (CONT.) h. continued... recommends accepting the proposal from Wightman Petrie Environmental, Inc. Upon a motion by Ms. Jones, seconded by Mr. Kahn and unanimously carried, the Commission accepted the proposal from Wightman Petrie Environmental, Inc. in the amount of $1,300.00 for professional services in the South Bend Central Development Area. i. Commission approval requested for proposals for professional services in the Sample -Ewing Development Area. Mrs. Kolata stated that the properties at 1315 S. Fellows Street, 305 E. Broadway St. and 701 E. Pennsylvania need to be appraised. She also stated that three proposal were received from Huma Appraisals in the amount of $625.00 for 1315 S. Fellows and 305 E. Broadway, Douglas L. Carpenter in the amount of $650.00 for 701 E. Pennsylvania and 1315 S. Fellows and R.E. Pitts & Associates in the amount of $600.00 for 701 E. Pennsylvania. The staff recommends accepting all three proposals. Upon a motion by Ms. Jones, seconded by Mr. Kahn and unanimously carried, the Commission accepted the proposals for professional services in the Sample - Ewing Development Area. -14- COMMISSION ACCEPTED THE PROPOSAL FROM WIGHTMAN PETRIE ENVIRONMENTAL, INC. IN THE AMOUNT OF $1,300.00 FOR PROFESSIONAL SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA COMMISSION ACCEPTED THE PROPOSALS FOR PROFESSIONAL SERVICES IN THE SAMPLE - EWING DEVELOPMENT AREA South Bend Redevelopment Commission Regular Meeting - May 19, 2000 6. NEW BUSINESS (CONT.) j. Staff report on Revised Site Plan for property located at Main and Sample in the Sample -Ewing Development Area. Michael Giulioni presented a revised site plan and the following staff report to the Commission for its consideration. On November 11, 1999, the Redevelopment Commission awarded the Main and Sample property to Richard L. Best for the purposes of constructing a combined Arby's Restaurant and Gas Station/Convenience store. The award of this bid was contingent upon the following items: (1) The Bidder must provide letters of support from adjacent property owners regarding the proposed vacation of Tutt Street or a revised site plan to be approved by the Commission should the vacation result in opposition. This should be accomplished prior to final closing on the property; (2) The caliper of trees to be provided, along with the size of other plants, must meet the guidelines specified for new plant materials to be planted in the Studebaker Corridor; (3) The final color of brick proposed for the building must be indicated and approved based on its consistency with the colors identified in the plan elevation; (4) The final proposed sign plan conforming with the Studebaker Corridor Design Guideline requirements. -15- South Bend Redevelopment Commission Regular Meeting - May 19, 2000 6. NEW BUSINESS (CONT.) j. continued... As a result of a lack of support from adjacent property owners for the necessary vacation of Tutt St., the Bidder has submitted the attached revised site plan to accommodate the requirements of item 1 identified above. This report is a review of the revised site plan in relation to the previously submitted site plan and the requirements of the original bid packet and bid specifications. Upon completion of the review of the revised site plan, the following areas were identified where modifications were made to the original site plan: building Ic coverage; location of any on -site loading, storage or service areas; location, height and type of any screening to be utilized to visually block storage, service, loading and/or parking areas; area of landscaping to be provided; the location and number of parking spaces to be provided. Although modified from the original site plan, all of the above identified changes are in compliance with the requirements of the original bid packet and the related bid specifications. Building coverage of the proposal is below the required 20 percent building site ratio, with a total coverage of 19 percent. However, this is based on the area of the property offered for sale (42,049 sf). The effective area of the property which can be utilized is only -16- South Bend Redevelopment Commission Regular Meeting - May 19, 2000 6. NEW BUSINESS (CONT.) j. continued... 39,029.3 sf due to the area on the southern portion of the site which must be dedicated to future right -of -way widening for state roadway improvements. Utilizing the net site area (39.029.3 sf) for the calculation of the building site ratio the site plan would be in compliance with a coverage of 20.4 percent. Irrespective of the site area used for calculation, the main building size has not been modified from the original proposal, only the gas canopy has. A reduction in the area of the gas canopy is not a major modification to the original proposed site plan. The revised site plan does not include the "service /storage" area presented in the original site plan. The bidder has indicated that the area will not be required for the operation of the business and has decided to utilize this land area for parking. The trash enclosure area which was specified in the original site plan remains and is located and screened appropriately. In regard to the location, height and type of screening to be utilized to visually block storage, service, .loading and/or parking areas, the only modification which was identified was the removal of the parking screening hedges on the northern border of the site. Staff would recommend that the bidder consider replacing this landscape screening within -17- South Bend Redevelopment Commission Regular Meeting - May 19, 2000 6. NEW BUSINESS (CONT.) j. continued... the right -of -way along the northern border of the site. This will provide additional screening for the parking to be located at the north end of the site. The overall area of landscaping to be provided is still well above the required 5 percent with a total landscape coverage of 12.3 percent of the site area. The revised site plan identifies a total number of 35 parking spaces. Based upon the building size and the proposed uses there would be a parking demand of 27 spaces. The revised site plan is well within the zoning requirements for parking. The staff recommendation is for the approval of the revised site plan. Mrs. Kolata recommended and the Commission agreed that the entire staff report be included as a part of these minutes. That report is attached as Exhibit A. Upon a motion by Mr. Kahn, seconded by Ms. Jones and unanimously carried, the Commission approved the Revised Site Plan for property located at Main and Sample in the Sample -Ewing Development Area. -18- COMMISSION APPROVED THE REVISED SITE PLAN FOR PROPERTY LOCATED AT MAIN AND SAMPLE IN THE SAMPLE -EWING DEVELOPMENT AREA South Bend Redevelopment Commission Regular Meeting - May 19, 2000 6. NEW BUSINESS (CONT.) k. Commission approval requested for Letter -of- Request to temporarily use the parking lot adjacent to South Street Station in the South Bend Central Development Area. ( TRANSPO) Mrs. Kolata stated that a letter -of- request was received from TRANSPO to temporarily use the parking lot adjacent to South Street Station in the South Bend Central Development Area. She also stated that she talked to Mary McLain and asked her if TRANSPO would be willing to resurface the lot with some landscaping around the edge. Ms. Kolata stated that Ms. McLain stated that TRANSPO would be willing to resurface the lot with some landscaping around the edge. The staff recommends entering into a short-term, on -going Agreement with TRANSPO. Upon a motion by Ms. Jones, seconded COMMISSION APPROVED THE LETTER -OF- by Mr. Kahn and unanimously carried, REQUEST TO TEMPORARILY USE THE PARKING the Commission approved the Letter -of- LOT ADJACENT TO SOUTH STREET STATION IN Request to temporarily use the parking lot THE SOUTH CENTRAL DEVELOPMENT AREA. (TRANSPO), SUBJECT TO TRANSPO PAVING, adjacent to South Street Station in the STRIPING AND LANDSCAPING THE LOT South Central Development Area. ( TRANSPO), subject to TRANSPO paving, striping and landscaping the lot. Mrs. Kolata recommended that a formal agreement be prepared and brought to the Commission for final approval -19- South Bend Redevelopment Commission Regular Meeting - May 19, 2000 6. NEW BUSINESS (CONT.) 1. Commission approval requested for Appeal on Signage in connection with the property at 112 W. Jefferson Blvd. (Wells Fargo) Mrs. Kolata asked permission to table item 6.1. There was no objection and item 6.1. was tabled. m. Commission approval requested for Amendment to Elevator, Stairwell and Other Facilities Easement Agreement. Mrs. Kolata stated that this Agreement is with the Multi- Employer Property Trust, the owner of the office building of the Leighton Plaza project. The Multi - Employer Property Trust has constructed a storage area in the basement, adjacent to the elevator area and this is an expansion of the Easement Agreement to include that space. Upon a motion by Mr. Kahn, seconded by Ms. Jones and unanimously carried, the Commission approved the Amendment to Elevator, Stairwell and Other Facilities Easement Agreement with the Multi - Employer Property Trust. n. Commission approval requested for Certificate of Completion for Memorial Hospital of South Bend, Inc. Kill ITEM 6.L. WAS TABLED COMMISSION APPROVED THE AMENDMENT TO ELEVATOR, STAIRWELL AND OTHER FACILITIES EASEMENT AGREEMENT WITH THE MULTI- EMPLOYER PROPERTY TRUST South Bend Redevelopment Commission Regular Meeting - May 19, 2000 6. NEW BUSINESS (CONT.) n. continued... Mrs. Kolata stated that the Certificate of Completion is for the Leighton Plaza Healthplex. The building has been completed and the staff recommends issuing the Certificate of Completion. Upon a motion by Ms. Jones, seconded by Mr. Kahn and unanimously carried, the Commission approved the Certificate of Completion for Memorial Hospital of South Bend, Inc. for the Leighton Plaza Healthplex o. Commission authorization requested for appointment to the West Washington - Chapin Design Review Committee. Mrs. Kolata stated that there is a vacancy on the West Washington- Chapin Design Review Committee. The West Washington- Chapin Revitalization Project has submitted a nominee, Robert Coryn of 744 W. Washington to fill the vacancy. COMMISSION APPROVED THE CERTIFICATE OF COMPLETION FOR MEMORIAL HOSPITAL OF SOUTH BEND, INC. FOR THE LEIGHTON PLAZA HEALTHPLEX Upon a motion by Ms. Jones, seconded COMMISSION APPOINTED ROBERT CORYN by Mr. Kahn and unanimously carried, APPOINTMENT TO THE WEST WASHINGTON - the Commission appointed Robert Coryn CHAPIN DESIGN REVIEW COMMITTEE to the West Washington- Chapin Design Review Committee. -21- South Bend Redevelopment Commission Regular Meeting - May 19, 2000 7. PROGRESS REPORTS Mrs. Kolata reported that Hedy Robinson closed yesterday on the sale to Williams Communication Stull for the property at Stull and Franklin. She also reported that a closing will take place on Tuesday of next week on the purchase of the Lot south of the C.E. Lee building. Mrs. Kolata reported that Rollins Truck Leasing Company is now under construction in the U.S. 31 Industrial Park. She also reported that the planting of the wetlands will begin next week. Mrs. Kolata reported that a Contract with ABRO for a piece of property in the Blackthorn Corporate Park should be in place by June 2, 2000. She also reported that Dynamic Industries is finishing up the exterior of its building. Mrs. Kolata reported that the annexation of the house on Olive Road will go to the Common Council for a public hearing on May 22, 2000. She also reported that Kathy Baumgartner, director of the Bureau of Housing has resigned and will be working for the YWCA as director of development. -22- South Bend Redevelopment Commission Regular Meeting - May 19, 2000 8. NEXT COMMISSION MEETING The next Regular Meeting of the Redevelopment Commission is scheduled for June 2, 2000, at 10:00 a.m. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Mr. Kahn made a motion that the meeting be adjourned. Ms. Jones seconded the motion an d the mg was adjourned at 11:03 a.m. Robert W. Hunt, President C -23- ADJOURNMENT Ann E. Kolata, Director w • spUTq 6 Community & Economic D e v e l o p m e n t D i v i s i o n o n of Redevelopment 1200 County-City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 219/235 -9371 Fax 219/235- To: Redevelopment Commission NO. of Pages: 2 From: Michael Giulioni 0 Date: May 19, 2000 Subject: Main & Sample Disposition - Revised Site Plan Review Background: On November 11 `'', 1999, the Redevelopment Commission awarded the Main & Sample property to Richard L. Best for the purposes of constructing a combined Arby's Restaurant and Gas Station/Convenience store. The award of this bid was contingent upon the following items: I. The Bidder must provide letters of support from adjacent property owners regarding the proposed vacation of Tutt Street, or a revised site plan to be approved by the Commission should the vacation result in opposition. This should be accomplished prior to final closing on the property. II. The caliper of trees to be provided, along with the size of other plants, must meet the guidelines specified for new plant materials to be planted in the Studebaker Corridor. III. The final color of brick proposed for the building must be indicated and approved based on its consistency with the colors identified in the plan elevation. IV. The final proposed sign plan conforming with the Studebaker Corridor Design Guideline Requirements. As a result of a lack of support from adjacent property owners for the necessary vacation of Tutt St., the bidder has submitted the attached revised site plan to accommodate the requirements of Item I identified above. This report is a review of the revised site plan in relation to the previously submitted site plan and the requirements of the original bid packet and bid specifications. Review: Upon completion of the review of the revised site plan, the following areas were identified where modifications were made to the original site plan: • building coverage; • location of any on -site loading, storage or service areas; • location, height and type of any screening to be utilized to visually block storage, service, loading and/or parking areas; • area of landscaping to be provided; and the • location and number of parking spaces to be provided. Although modified from the original site plan, all of the above identified changes are in compliance with the requirements of the original bid packet, and the related bid specifications. Building coverage of the proposal is below the required 20 % building to site ratio, with a total coverage of 19 %. However, this is based on the area of the property offered for sale (42,049 Sq. Ft.). The effective area of the property which can be utilized is only 39,029.3 Sq. Ft. due to the area on the southern portion of the site which must be dedicated to future ROW widening for state roadway improvements. Utilizing the net site area (39,029.3 Sq. Ft.) for the calculation of the building to site ratio the site plan would be in compliance with a coverage of 20.4 %. Irrespective of the site area used for calculation, the main building size has not been modified from the original proposal, only the gas canopy has. A reduction in the area of the gas canopy is not a major modification to the original proposed site plan. The revised site plan does not include the "service /storage" area presented in the original site plan. The bidder has indicated that the area will not be required for the operation of the business, and has decided to utilize this land area for parking. The trash enclosure area which was specified in the original site plan remains and is located and screened appropriately. In regard to the location, height and type of screening to be utilized to visually block storage, service, loading and/or parking areas, the only modification which was identified was the removal of the parking screening hedges on the northern border of the site. Staff would recommend that the bidder consider replacing this landscape screening within the ROW along the northern border of the site. This will provide additional screening for the parking to be located at the north end of the site. The overall area of landscaping to be provided is still well above the required 5 % with a total landscape coverage of 12.3 % of the site area. The revised site plan identifies a total number of 35 parking spaces. Based upon the building size, and the proposed uses there would be a parking demand of 27 spaces. The revised site plan is well within the zoning requirements for parking. Recommendation: Staff recommendation is for the approval of the revised site plan. cc: Don Fozo, City of South Bend Building Commissioner 0 o FL • a. D dQ• UQ o cr c� w a �* C) fA o cD w N c CL F UQ � Q w o' x° a ::� w ° b CD 0 A 7r y � o' � -+ y < cD cr �• o .A w C. �Q 'CID � �• n a C (IQ CD CD OQ CD y F'` u CD ►n CD w CD G � �� CD CD C r. ° 3 Y cD cr o o (or r N ^ CL c aro _ c p 000 c N N in. CD ITI y 0 G CD w " CD D" r CD rn ° qQ• -0 cD G — O aOQ CD ° w ACD CD ii Qo 0 " O CD CD CD � W o o o e ° ',. cr CD H' r•' R C �c CD � vQ a y O O CD C 0 o ° c m c y a c 0 b �'• 0 OQQ y' o a 0 W� o vQ N' w `�. <' CD c a D o ; o .o c �_ CD dQ 0 o :. CD w �y CDy " � O 0 14 CD � cD O � C) w K tt CD CD CD ': `O O N yp� E ° y �' 1 En GO � r~i O. CD O N pi w M. '� 0 1=° ? Tl Co oQQQ o C O `S CD CD CD ' CD ' CD w O sw o '» .. CD O �. 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N !'� CD a- (D a_ .T in G CD co 0 .�y p� p R p CD CD R p w aro ° c CD CD w CD «, a o 0 ° °o m x 0 a `° a o N �• CD y. CD .� .� pi O C\ ''3 w vCi (D QQ CD to ti (rQ r ty a CD w w CD w co CD Q CD C7 CD �+ y CD CD CD r O N. CD N h CD � a O O o• w a ¢: c"D tz m o a �UQ N 0 a a CD � o `D CD Vl a m CD Ln '••1 A o a_ O a a CD (rQ. cn n -r O CL CO vo �o CD CD y to W .n W O N C CD 'O CD CD �e y O Ai C CD m CD 9CD Q a CD oa' 0 0 w co co 0 S REC`' Nf: 4 V Z ^r UuiJ March 21, 2000 . . Mr. Michael Giulioni South Bend Community and Economic Development Division of Redevelopment 1200 County-City Building South Bend, Indiana 46601 Re: Northwest corner of Main & Sample Streets Dear Mr. Giulioni, As per your request, this letter is defines the intent of the landscape plan for the proposed Arby's Restaurant/Gas Station/Convenience Store on the northwest corner of Main and Sample Street in South Bend. The landscaping will be designed and installed in accordance with the Studebaker Corridor Development Area Design Guidelines. The landscape plan will be prepared by a registered landscape architect and submitted for review and approval prior to installation. include: Shade trees: 3 -1/2 inch min. caliper Columnar Sugar Maple Callery Pear Evergreen Screen: 5 -6 foot height Techny Arborvitae Ornamental Trees: 2 -1/2 inch min. caliper Flowering Crabapples Shrubs: varies 18" to 36" Dense Yews Spiraea Junipers Vibumums Compact Burningbush Perennials: # 1 container Daylilies Hosta Lawn areas will be either grass seeded or sodded, depending on time of year and weather conditions. Lawn and landscape areas will be irrigated. We hope this clarifies the landscape design. If you have questions or need additional information, please contact our office. Sincerely, LANDSCAPE ARCHITECTURE SITE PLANNING Patrick S. Brown, ASLA INTERIOR LANDSCAPING Landscape Architect PATRICK S. BROWN, ASLA cc: Mr. Dick Best, Best Beef, Inc. 1816 NORTH MAIN STREET MISHAWAKA, INDIANA 46545 PHONE (219) 2554677 FAX (219) 2554016 s � {3 � ,s A m R W LINE x .0eaa ^ >.'.a* P00* N_ x r m� Rn Z i uum Nm C) (illlll I 9�A� 3 �� m All il Al 6J C I•` V 6 N ', llII i ri S; I v 5 I I� .L irv60' p6l R,'W IiNEN. a$ f u i ✓, n F m �N� G N_ m� Rn Z o- uum Nm C) SITE PLAN 0 0 7 3 0 3 Q e' snr° ?• s -I4 =° - 'UBLIC - - ALLEY R/W 114E I I P. /W LINE mg ` 1P rj al ARBY'S RESTAURANT & STORE 825 S. MAIN STREET SOUTH BEND, INDIANA m � II �\ p ,gyp O ..mm u/c —12/W IINF R/W LINE N m N $EY 1 -• �� � A AC Y < z m ,n O o- £ ^,� 0 0 7 3 0 3 Q e' snr° ?• s -I4 =° - 'UBLIC - - ALLEY R/W 114E I I P. /W LINE mg ` 1P rj al ARBY'S RESTAURANT & STORE 825 S. MAIN STREET SOUTH BEND, INDIANA m � II �\ p ,gyp O ..mm u/c —12/W IINF R/W LINE N m N $EY 1 -• �� � A AC Y < z m ,n O txtnt It \ve! 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