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Home My WebLink AboutAmendment No 5 to Agreement - Additional Design Services for Howard Park Renovations - Alliance Architects, Inc.1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 23, 2020 Mr. William R. Lamie Alliance Architects, Inc. 929 Lincolnway East, Suite 200 South Bend, IN 46601 RE: Amendment No. 5 to Agreement Dear Mr. Lamie: PHONE 574/235-9251 FAx 574/ 235-9171 The Board of Public Works, at its meeting held on June 23, 2020, approved the above referenced amendment for additional design services for Howard Park Renovation for the Cafe, Event Lawn Sidewalk, and LEED Carbon Credits, in the amount of $22,831. Enclosed please find a copy of the amendment for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk Enclosure GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Amendment AM Document B104-2007 Standard Form of Agreement Between Owner and Architect TO: City of South Bend Department of Public Works In accordance with the Agreement dated: BETWEEN the Owner: CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS 1316 County -City Building South Bend, Indiana 46601 and the Architect: ALLIANCE ARCHITECTS, INC. 929 Lincolnway East, Suite 200 South Bend, Indiana 46601 for the Project: Howard Park Reconstruction City Project No. 117-047-B 219 South St. Louis Blvd South Bend, Indiana 46617 Amendment Number: Five .tune 27, 2017 The parties hereto agree to the following terms and conditions as the Amendment to the Agreement between them dated the 20th Day of March in the year Two Thousand and Twenty: ARTICLE 4 ADDITIONAL SERVICES Additional Services listed below were approved by the Owner and completed by the Architect and their consultants. AMENDMENT NO. FIVE City of South Bend -2- March 20, 2020 The additional compensation (see Article 11, Paragraph 11.3) for Additional Services shall be as follows (Hourly Billing Rates are based on Attachment ""C" of AIA Document B101 dated .tune 271 2017): 1. Howard Park Cafe Design Services $15,000.00 For estimated $150,000 build -out; Lump -Sum Agreement Alliance, M/E Design Services 2. Event Lawn Sidewalk, Grading Design $ 5,545.00 Alliance, Lakota, Abonmarche PM 2 hrs x $165/hr = $ 330 LA 2 hrs x $125/hr = $ 250 Civil PE 2 hrs x $145/hr = $ 290 Civil Tech 55 hrs x $85/hr $4,675 $5,545 3. LEED v4 Carbon Credits $ 2,286.50 Total Additional Services Compensation: $22,831.00 (Amendment No. 5) ARTICLE 11 COMPENSATION: Initial compensation for Architect's Basic Services was a lump sum fee equal to One Hundred Eighty -Five Thousand Five Hundred and 00/100 Dollars ($185,500.00) including Reimbursable Expenses. (Original Contract ($175,000), Amendment No. 1 ($10,500)). The additional compensation for the Schematic Design Services Phase, Design Development Services Phase, Construction Document Services Phase, Bidding Services Phase and Construction Services Phase was as follows: Lump sum fee equal to One Million Eighty -Eight Thousand Five Hundred and 00/100 Dollars ($1,088,500.00) including Reimbursable Expenses: Schematic Design Services Phase: Ten Percent (10%) Design Development Services Phase: Fifteen Percent (15%) Construction Document Services Phase: Fifty Percent (50%) Bidding Services Phase: Five Percent (5%) Construction Services Phase: Twenty Percent (20%) Total Basic Compensation One Hundred Percent (100%) $ 108,850.00 $ 163,275.00 $ 544, 250.00 $ 27,212.00 $ 244,913.00 $1,088,500.00 The total compensation for all of the Architect's Basic Services were amended to a lump sum equal to One Million Two Hundred Seventy -Four Thousand and 00/100 Dollars ($1,274,000.00) including Reimbursable Expenses. (Amendment No. 2 $1,088,500) AMENDMENT NO. FIVE City of South Bend -3- March 201 2020 The total compensation for all of the Architect's Basic Services and Additional Services shall be amended to a lump sum equal to One Million Three Hundred Ten Thousand Nine Hundred Sixty Four and 00/100 Dollars ($1,310,964.00) including Reimbursable Expenses. (Amendment No. 3 $36,964). The total compensation for all of the Architect's Basic Services and Additional Services shall be amended to a lump sum equal to One Million Three Hundred Seventy Six Thousand Five Hundred Twenty Three and 00/100 Dollars ($1,375,623.00) including Reimbursable Expenses. (Amendment No. 4 $64,659). The total compensation for all of the Architect's Basic Services and Additional Services shall be amended to a lump sum equal to One Million Three Hundred Ninety -Eight Thousand Four Hundred Fifty Four and 00/100 Dollars ($1,398,454.00) including Reimbursable Expenses. (Amendment No. 5 $22,831). Each and every other provision of the aforesaid Agreement remains in full force and effect and is unaffected by this Amendment. IN WITNESS WHEREOF, the undersigned executed and delivered this Amendment on the date set forth opposite the name of each. SUBMITTED BY: (Signature) William R. Lamie, Principal (Printed name and title) March 20, 2020 (Date) BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member .W_ a Therese J. Doran, Member Jordan V. Gathers, Member 7'2`_Z Joseph R. Molnar, Member ATTEST: 8&1d,T 0,T,(a zl Linda M. Martin, Clerk F,,z -7 Carbon Solutions Group, LLC 2045 W Grand Ave Ste B, PMB #58751 Chicago, IL 60612-1577 (312)638-9077 Contact@CarbonSolutionsGroup.com http://www.CarbonSolutionsGroup.com MUCE 0 carbon 00 RAUism t: BILL TO INVOICE# 11257 Alliance Architects DATE 02/27/2020 William Lamie DUE DATE 03/18/2020 TERMS Net 20 REF# 20020-007 and 20021-003 ACTIVITY OTY RATE AMOUNT Carbon Credits 175 3.50 612.50 Green-e Climate Certified Offsets for Howard Park CSG Clean Build RECs 1,395 1.20 1,674.00 CSG CleanBuild RECS for Howard Park ........... ............... -- ..... BALANCE DUE $29286.50 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 06/17/2020 Name Patrick Sherman Department VPA BPW Date 06/23/2020 Phone Extension 5601 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer ❑ Officer Name BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Re uired or All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ® Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Information Company or Vendor Name Alliance Architects ❑ Yes ❑ If Yes, Approved by Purchasing New Vendor ® No MB❑ Yes MBE/WBE Contractor E Completed E-Verify Form Attached ❑ ❑ No Project Name Howard Park Renovation Project Number 117-047 Funding Source TIF Park Bond Account No. 452-11-206-289-431000 Amount $22,831.00 Terms of Contract AIA contract originally approved 06/27/2017 Purpose/Description This includes additional services approved by Engineering to include Cafe design services, Event lawn sidewalk design, and LEED Carbon Credits. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount Current Percent of Change New Amount Increase % Decrease ( % Increase % Total Percent of Change: Decrease % Time Extension Amount: New Combletion Date: