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HomeMy WebLinkAboutOpening of Quotes - West Bank Trail Timber Debris Removal Proj No. 120-041 - Ritschard Bros., Inc. SCOPE OF WORK CITY OF SOUTH BEND PROJECT NAME: West Bank Trail Timber Debris Removal PROJECT NO. 120-041 QUOTES DUETuesday, June 23, 9:30am, via email to bpwbids@southbendin.gov I.PROJECT DESCRIPTION A.The project includes the furnishing of all equipment, material, insurance, and labor for the removal of timber debris comprising the former West Bank Riverwalkwithin the City of South Bend, IN. II.PREVAILING SPECIFICATIONSAND CONSTRUCTION STANDARDS AND SPECIFICATIONS A.TheCity of South Bend'sPREVAILING SPECIFICATIONS, most recent version, and CONSTRUCTION STANDARDS AND SPECIFICATIONS, most recent version, are to be used on this project. B.EachQuoteprovider is specifically instructed to become completely familiar with the most recent version of the PREVAILING SPECIFICATIONSand the CONSTRUCTION STANDARDS AND SPECIFICATIONSprior to submitting a quote. C.Wherever the PREVAILING SPECIFICATIONS refer to “State Specifications,” it shall mean the 2020 INDOT Standard Specifications for the letting effective after September 1, 2019. D.TheseSPECIAL PROVISIONSwill list only "Additions" or "Deletions" to the PREVAILING SPECIFICATIONSand are to be used only in conjunction with the PREVAILING SPECIFICATIONS. E.In the event of conflict between the SPECIAL PROVISIONSand the PREVAILING SPECIFICATIONS, the SPECIAL PROVISIONSwill govern. III.TERM “OR EQUAL” A.Prevailing Specifications: None B.Additions: 1.Where the term "or equal" is used in these specifications, the Quoteprovider deviating from specified item shall file with his/her/itsQuotea letter fully explaining and justifying his/her/its proposed article or equal. The City of South Bend shall be the sole judge in determining if the “or equal” offered meets the specification. IV.TAX EXEMPT A.Prevailing Specifications: None B.Additions: 1.Materials and properties purchased under contract with the Owner that becomes a permanent part of the structure or facilities constructed are not subject to the Indiana Gross Retail Tax (Sales Tax). The exemption number will be furnished to the Contractor upon award. V.INDEMNIFICATION A.Prevailing Specifications: None B.Additions: 1.Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its agents, officers and employees, from all costs, losses, claims and suits, including court costs, attorneyfees, and other expenses, arising from or out of the negligent performance of this Contract by Contractor, or because of arising out of any defect in the goods, materials or equipment supplied by the Quote provider. Version 2/14/2020Page -1Public Works Quote VI.INSURANCE A.Prevailing Specifications: 2020, INDOT Standard Specifications Section 103 B.Additions: 1.All Contractors and subcontractors doing business with the City of South Bend shall present a Certificate of Insurance showing coverage in the following minimum amount: a.General Liability: Premises-Completed Operations or Products, Bodily Injury and Property Damage Combined Single Limit -$5,000,000. b.Thereshall be no exclusion for explosion, collapse or underground hazard. c.Workmen’s Compensation: Statutory State of Indiana Employer's Liability -$100,000. d.Auto Liability: Bodily Injury and Property Damage Combined Single limit -$1,000,000. e.The City of South Bend shall be named as additional insured on the Certificate of Insurance. VII.CONTROL OF WORK A.Prevailing Specifications: 2020, INDOT Standard Specifications Section 105 B.Additions: 1.The complete responsibility for this project lies with the Director of Public Works of the City of South Bend, Indiana acting through his authorized representatives. 2.Construction Engineering -The Contractor shall provide all the necessary, qualified personnel, equipment and supplies to perform all work required under this item. There will be no direct payment for this item. 3.The contractor is responsible to maintain the site which includes but is not limited to; dust control, site security, erosion control, and protecting adjacent properties. 4.Work hours for the Project shall be from 7:00 a.m. through 6:00 p.m., Monday through Friday. No work shall be permitted on weekends,Holidays, or after hours unless approved by the City of South Bend Department of Public Works. VIII.LEGAL RELATIONS A.Prevailing Specifications:2020, INDOT Standard Specifications Section 107 B.Additions: 1.The Owner, where mentioned in these documents, is the City of South Bend. The Engineer, where mentioned in these documents, is theCity of South Bend. 2.The Contractor shall apply for and obtain any and all required permits for the work from local, state, and federal agencies and shall complywith permit requirements, including the St. Joseph County / City of South Bend Building Department. 3.If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the Contractor shall provide the Ownerwith proof that the Contractor is duly licensed, qualified and registered with the Secretary of State of Indiana to engage in business within the State of Indiana. 4.The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended.The Owner reserves the right to immediately terminate the public work project awarded should the Contractor be found to be in violation of any provision of Indiana Code 5-16-13 and such violation shall result in the forfeiture of Contractor’s performance bond to the Owner. IX.PROSECUTION AND PROGRESS A.Prevailing Specifications: 2020, INDOT Standard Specifications Sec. 108 B.Additions: th 1.The project will have a completion date ofFriday, September 4, 2020.The contract time will start when the Notice to Proceed is delivered and signed. Version 2/14/2020Page -2Public Works Quote 2.TheCity, Engineer, and Contractor will hold a pre-construction meeting following award of the contract. The date of the Notice to Proceed will be agreed at that meeting. 3.Contractor shall provide a schedule to the Owner prior to beginning any work on the site. X.CHANGE OF CONTRACT TIME A.Prevailing Specifications: 2020,INDOT Standard Specifications Section 108 B.Additions 1.The Contract Time may only be changed by Change Order. Any Claim for an extension in the Contract Time shall be based on written notice delivered to the Department of Public Works within seven (7) calendar days of the occurrence of the event giving rise to the claim. Notice of the extent of the claim with supporting data shall be delivered within fourteen (14) calendar days after such occurrence unless an official of the Public Works Department allows an additional period of time to ascertain more accurate data. The Contract Time will be extended in an amount equal to time lost to delays beyond the control of the Contractor if a claim is made in accordance with this provision. Such delays shall include acts of neglect by the Public Works employees, or to fires, flood, labor disputes, epidemics, abnormal weather conditions, governmental procedures, or acts of God. 2.Unlessotherwise provided, the Contract time is based upon normal weather conditions. An extension is granted for weather conditions significantly more severe than normal if the Contractor demonstrates to the satisfaction of the City that the delay in the progress of the work was due to such weather. The basis to define normal weather with be the data compiled by the United States Department of Commerce, National Oceanic and Atmospheric Administration (NOAA). 3.Noextension of time will be granted if the Contractor, by his/her/its own action or inaction, including fault or negligence of Contractor’s subcontractors, caused the delay, or for which any remedies are provided under any other provision of this agreement. 4.The grant of an extension of time under this Section in no wayconstitutes a waiver by the City of any rights or remedies existing under this contract at law or in equity. XI.DEFAULT AND TERMINATION A.Prevailing Specifications: 2020,INDOT Standard Specifications Section 108 B.Additions: 1.Eventsof Default shall include Contractor’s failure to perform any of its obligations under this contract including failure to commence work at the time specified, failure to perform the work in accordance with these specifications, unauthorized discontinuationof the work, failure to carry out the work in a manner acceptable to the City, failure to observe Federal, State, or local laws or regulations, and failure to comply with any other term of this contract. 2.Ifan Event of Default occurs, the City shall provide Contractor written notice and may permit Contractor ten (10) calendar days after the date of the notice to cure the default. If the default is not cured within the ten (10) day cure period, the City may at any time thereafter terminate this contract in which case the termination shall be final and effective. 3.Uponan Event of Default, the City may invoke the following remedies in addition to those remedies provided under separate provisions of this contract, the right of set-off against any payments due or to become due to the Contractor against the retainage, the right to take over and complete the Work. If the City notifies Contractor that City is invoking its right to complete the Work, all rights that the Contractor has in order under Contractor’s subcontracts are assigned to the City, subject to the City’s right to take assignment of all or only selected subcontracts at the City’s discretion. The sole obligation accepted by the City under such subcontracts is to pay for Work satisfactorily performed after the date of the assignment. In the event a conditional assignment has not been executed, the Contractor shall execute or cause to be executed any assignment, agreement, or other document that may be necessary in the sole opinion of legal counsel to theCity’s Board of Public Works to evidence compliance with this provision. The Contractor shall promptly deliver such documents upon the City’s request. In the case of such assignment, unless otherwise agreed in writing, The Contractor remains liability to subcontractors for any payment already involved, and for any claim, suit or cause of action based upon or resulting from any error, omission, negligence or other breach of contract by the Contractor, its officers, employees, or agents arising prior to the date of assignment to the City. Version 2/14/2020Page -3Public Works Quote XII.LIQUIDATED DAMAGES A.Prevailing Specifications: 2020,INDOT Standard Specifications Section 108 B.Additions: 1.The contractor shall proceed with the work at such rate of progress to insure full completion within the Contract Time. It is expressly understood and agreed, by and between the Contractor and the Owner, that the Contract Time for completion of the work described herein is a reasonable time, taking into consideration the average climatic and economic conditions and other factors prevailing in the locality of the work, and excludes the time for unavoidable delays which were beyond the control and without the fault of the Contractor. 2.Ifthe Contractor shall fail to complete the work within the Contract Time, orextension of time granted by the Owner, then the Contractor will pay to the Owner the amount for liquidated damages a sum of five hundred dollars ($500.00) for each calendar day that the Contractor shall remain in default after the time of completion stipulated in the Contract Documents. 3.The Contractor shall not be charged with liquidated damages or any excess cost when the delay in completion of the work is due to the following and the Contractor has promptly given written notice of such delay to the Owner and Engineer/Architect. a.To any preference, priority, or allocation order duly issued by the Owner. b.To unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including but not restricted to acts of God, acts of public enemy, acts of the Owner, acts of another Contractor in the performance of a Contract with the Owner, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and abnormal and unforeseeable weather. XIII.RETAINAGE AND FINAL PAYMENT A.Prevailing Specifications: 2020,INDOT Standard Specifications Section 109 B.Additions: 1.Payments will be made every thirty (30) calendar days 2.Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall retain a percentage of payments throughout the duration of the project. 3.Before final payment and retainage are released the Contractor must satisfy the following: a.All parts and labor meet requirements stated in the specifications. b.Providecopies of test reports orcut sheets on all materials supplied. c.ProvideAs-Built drawings in accordance with the City of South Bend Prevailing Specifications for Public Works. d.One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final Waiver of Lien. XIV.WARRANTY A.Prevailing Specifications: None B.Additions: 1.All Parts shall include the following: a.Performance specifications b.Bill of Materials c.Warranties on all parts d.Installation and safety requirements Version 2/14/2020Page -4Public Works Quote XV.OTHER UTILITIES A.Prevailing Specifications: None B.Additions: 1.TheContractor shall verify the locations of all utilities by contacting Indiana811by calling 811 (in ,at least two (2) Indiana) or1-800-382-5544 (outside of Indiana), or via www.indiana811.org working days, not counting Saturdays, Sundays or federal and state holidays before proceeding with construction.It shall also be the Contractor’s responsibility to contact any other utility that is not contacted by Indiana811and verify the utility locations. 2.TheContractor shall be responsible for working with the other utilities, i.e., gas electric, telephone, etc. in order to assure that all utilities that need to be replaced or relocated can be done with a minimum disturbance to service. The Contractor shall also be responsible for coordinating schedules with the various utilities such that they can proceed with their relocation work as efficiently as possible. 3.Ifthe odor of natural gas is detected in a work area at any time during the course of work, the Contractor shall immediately notify NIPSCO at 1-800-634-3524. The Contractor shall also immediately notify the residents of adjacent properties. The Contractor shall advise the residents to evacuate their homes immediately if the odor is present within the dwelling. 4.Restorationof sprinkler systems damaged by the Contractor's operations shall be repaired by the Contractor at no additional cost to the City or the Owner of the system. XVI.MAINTENANCE OF TRAFFIC A.PrevailingSpecifications: 2020, INDOT Standard Specifications Sections105 & 801 B.Additions: 1.Maintenance of traffic during construction shall conform to the “Indiana Manual on Uniform Traffic Control Devices” and the City of South Bend Design and Construction Standards. 2.Theattached “Traffic Closure Request” form is to be used for any lane restrictions or closures and required to be filled out and sent to the Department of Public Works 3.The Engineer shall approve the method of traffic control. No construction equipment, vehicles, materials, supplies or temporary facilities shall be left unattended in the right-of-way of any street or left parked overnight without proper marking and lighting. 4.After the award of the contract and before beginning the work, the Contractor shall submit his/her/its proposed schedule of operations for the review of the Engineer. The schedule of operations as reviewed by the Engineer shall be maintained at all times. 5.There will be no direct payment for this work. 6.The Contractor will be allowed a one-day closure of MLK Blvd. between Colfax Avenue and LaSalle Avenue for this work. 7.The anticipated staging area has been shown in the appendices. The Contractor will not be allowed to stage equipment of any kind on the Colfax Avenue bridge. XVII.DESCRIPTION OF WORK A.Prevailing Specifications: None B.Additions: 1.Work to be performed shall include furnishing all labor, services, materials, insurance and equipment toremove the flood-damaged timber boardwalk along the west bank of the St. Joseph River to the limits shown in the attached documentationwithinthe City of South Bend. a.The existing timber boardwalk shall be removed to the limits shown in Appendix B. b.All loose pieces of timber shall be removed. c.Existing piles shall be cut to 1ft.(12 inches) above nearest ground level. Cut pieces shall be removed, as well as any noticeable piles of sawdust. d.Contractor shall install timber fencing and an additional timber post between the last two timber piles to remain in place –see appendices. Version 2/14/2020Page -5Public Works Quote 2.TheContractor shall preserve and protect all surrounding property, structures, tenants, visitors and their property from damage caused by the Contractor’s operations. 3.In accordance with state and federal environmental law, the Contractor shall notify the division of Fish and Wildlife with the Indiana Department of Natural Resources of the debris removal to be performed. Contact information is (877) 463-6367, dfw@dnr.IN.gov 4.This quote is being solicited as a LUMP SUM project. As noted above, any and all pay items should be contemplated for inclusion in the LUMP SUM price submitted. The intent of this document is to explain the City’s proposed scope of work and solicit a LUMP SUM price covering all aspects of the project, be they listed here or not. XVIII.PLANS A.Prevailing Specifications: City of South Bend Construction Standards and Specifications B.Additions: 1.Theplans consist ofthese specifications and 2 appendices. 2.Thework shall conform to the plans. 3.Thedrawings are schematic in nature. 4.The CONTRACTOR is responsible for estimating dimensions and quantities of materials. Version 2/14/2020Page -6Public Works Quote APPENDIX A –Location Map Version 2/14/2020Page -7Public Works Quote APPENDIX B –Work Elements Version 2/14/2020Page -8Public Works Quote BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date06/15/2020 DepartmentDPW NameZach Hurst BPW Date06/23/2020Phone Extension3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance Officer Name and Inclusion Officer BPWAttorneyAttorney Name Dept. AttorneyAttorney Name Purchasing Check the Appropriate Item Type –Required for All Submissions Professional Services AgreementContractProposal Open Market ContractAmendment/Addendum Special Purchase, QPA Bid OpeningBid AwardReq. to AdvertiseTitle Sheet Quote OpeningQuote Award RejectBids/Quotes Proposal OpeningC/O & PCA No. PCA Chg. Order, No. Traffic ControlResolution Other: Ease./Encroach Required Information Company or Vendor Name YesIf Yes, Approved by Purchasing New Vendor No MBEYes MBE/WBE ContractorCompleted E-Verify Form Attached WBE No Project NameWest Bank Trail Timber Debris Removal Project Number 120-041 Funding SourceTIF Park Bond Account No.452-11-206-289-444000 Amount Terms of ContractLump Sum Purpose/DescriptionQuote request to remove damaged timber boardwalk at the West Bank Trail, near the intersection of Colfax Avenue and MLK Blvd. For Change Orders Only $ Increase Amount of Decrease($) Previous Amount$ % Increase Current Percent of Change: Decrease(%) New Amount$ % Increase Decrease(%) Total Percent of Change: Time ExtensionAmount: New Completion Date: