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Home My WebLink AboutRM 04-23-99SOUTH BEND REDEVELOPMENT COMMISSION RESCHEDULED REGULAR MEETING April 23, 1999 10:00 a.m. Presiding: Robert W. Hunt, President 1. ROLL CALL 1308 County -City Building 227 West Jefferson Boulevard South Bend, Indiana Members Present: Mr. Robert W. Hunt, President Mr. Michael Donoho, Vice - President Ms. Eugenia S. Schwartz, Secretary Mr. Hardie Blake Member Absent: Mr. Philip J. Faccenda Legal Counsel: Mr. Brian Steinke Redevelopment Staff: Mrs. Ann E. Kolata, Director Mrs. Vangelean Urbanski, Recording Secretary Mr. Owen Rock, Economic Development Specialist Ms. Hedy Robinson, Economic Development Specialist Mrs. Michele Bush, Economic Development Specialist Mr. Alex Koenig, Economic Development Specialist Mr. Robert Case, Economic Development Specialist Others: Mr. Philip Faccenda, Jr. Mr. Hunt noted that the Executive Session will continue immediately following adjournment of the Regular Meeting. 2. APPROVAL OF MINUTES a. Commission approval of the Minutes of the Rescheduled Regular Meeting of April 9,1999. Upon a motion by Mr. Donoho, seconded COMMISSION APPROVED THE MINUTES OF THE by Mr. Blake and unanimously carried, the RESCHEDULED REGULAR MEETING OF APRIL 9, Commission approved the Minutes of the 1999 Rescheduled Regular Meeting of April 9, 1999. HAWPDATA \C0MMSN\042399.MIN -I- South Bend Redevelopment Commission Rescheduled Regular Meeting - April 23, 1999 3. APPROVAL OF CLAIMS Redevelopment Commission Claims submitted April 23, 1999 for approval. 212 CDBG COMMUNITY DEVELOPMENT Ameritech $26.86 South Bend Tribune $59.25 American Electric Power $31.01 NBD Bank $237.34 General Fund - Telephone Bill $791.58 Fedex $9.00 Jeffco, Inc $107.96 324 Fund SiteScapes $374.02 Owner's Association at Blackthorn, Inc. $3,716.00 Metropolitan Title - Indiana, L.L.0 $170.00 Peirce & Associates $4,226.25 Stone Real Estate Group $8,507.92 Ken Herceg & Associates, Inc. $10,294.00 414 SAMPLE -EWING FUND American Electric Power $80.87 South Bend Water Works $73.85 NIPSCO $2,084.00 The Feehan Corporation $195.00 420 SBDCA GENERAL ACCOUNT NIPSCO $2,977.62 South Bend Water Works $153.75 American Electric Power $785.41 Headset Discounters $79.95 Rose Exterminator Co. $42.00 CB/Richard Ellis /Sturges Bradley $561.28 All Phrase Electric Supply Co. $13.27 619 BLACKTHORN Meadowbrook Golf Group, Inc. $7,450.00 H: \WPDATA \C0MMSN\042399.MIN -2- South Bend Redevelopment Commission Rescheduled Regular Meeting - April 23, 1999 3. APPROVAL OF CLAIMS (CONT.) Upon a motion by Mr. Donoho, seconded by Mr. Blake and carried, the Commission approved the Claims submitted April 23, 1999, and ordered the checks to be released. Ms. Schwartz abstained. 4. COMMUNICATIONS There were no Communications. 5. OLD BUSINESS There was no Old Business. 6. NEW BUSINESS a. Commission approval requested for Resolution No. 1682 approving the transfer of real property to the City of South Bend, Indiana. Mrs. Kolata stated that this resolution transfers eight lots to the Board of Public Works. Subsequently, the lots will be transferred to American Home Dreams in connection with a housing development project currently underway in the Sample - Ewing Development Area. Upon a motion by Mr. Donoho, seconded by Mr. Blake and unanimously carried, the Commission adopted Resolution No. 1682 approving the transfer of real property to the City of South Bend, Indiana. H: \WPDATA \C0MMSN\042399.MIN -3- COMMISSION APPROVED THE CLAIMS SUBMITTED APRIL 23, 1999, AND ORDERED THE CHECKS TO BE RELEASED THERE WERE NO COMMUNICATIONS THERE WAS NO OLD BUSINESS COMMISSION ADOPTED RESOLUTION NO. 1682 APPROVING THE TRANSFER OF REAL PROPERTY TO THE CITY OF SOUTH BEND, INDIANA South Bend Redevelopment Commission Rescheduled Regular Meeting - April 23, 1999 6. NEW BUSINESS(CONT.) b. Commission approval requested for Contract with CFH Landscape Services for professional services in the Sample - Ewing Development Area. (Southeast Neighborhood) Mrs. Kolata stated that a proposal was received from the Center for the Homeless (CFH) Landscape Services to maintain the properties east of Fellows Street to High Street, Parcel 35, the property next to Michiana Builders, 614 Pennsylvania Avenue and the Parcel of land at the corner of Ohio and Michigan. Mrs. Kolata requested that the category "remove trash every week at all sites listed above" be removed from the proposal. She also requested that the section on "paying interest" also be removed from the proposal. With these revisions, CFH Landscape proposes to do the work for a fee not -to- exceed $16,965. Upon a motion by Mr. Blake, seconded by Mr. Donoho and carried, the Commission accepted the Contract with CFH Landscape Services for professional services in the amount of $16,965 for property in the Sample -Ewing Development Area, subject to the category "removal of trash every week" and the section on "paying interest" being removed from the Contract. Ms. Schwartz abstained. HAWPDATATOMMSM042399MN 4- COMMISSION ACCEPTED THE CONTRACT WITH CFH LANDSCAPE SERVICES FOR PROFESSIONAL SERVICES IN THE AMOUNT OF $16,965 FOR PROPERTY IN THE SAMPLE - EWING DEVELOPMENT AREA, SUBJECT TO THE CATEGORY "REMOVAL OF TRASH EVERY WEEK" AND THE SECTION ON "PAYING INTEREST" BEING REMOVED FROM THE CONTRACT South Bend Redevelopment Commission Rescheduled Regular Meeting - April 23, 1999 6. NEW BUSINESS(CONT.) c. Commission approval requested for Contract with CFH Landscape Services for professional services in the Sample - Ewing Development Area. (Southeast Neighborhood) Mrs. Kolata stated that we received a proposal from the Center for the Homeless (CFH) Landscape Services to maintain the Redevelopment owned properties known as P -5, P -9A, P -11 C, P -21, P -25, P -26 and the HTI Lot for an amount not -to- exceed $8,700. Mrs. Kolata requested that the category "removal of trash every week" be removed from the proposal. She also requested that the section on "paying interest" be removed from the proposal. Upon a motion by Mr. Blake, seconded by Mr. Donoho and carried, the Commission accepted the Contract with CFH Landscape Services in the amount of $8,700, subject to the category "removal of trash every week" and the section on "paying interest" being removed from the proposal for professional services in the Sample -Ewing Development Area. Ms. Schwartz abstained. H: \WPDATA \C0MMSN\042399.MIN -5- COMMISSION ACCEPTED THE CONTRACT WITH CFH LANDSCAPE SERVICES IN THE AMOUNT OF $8,700, SUBJECT TO THE CATEGORY "REMOVAL OF TRASH EVERY WEEK" AND THE SECTION ON "PAYING INTEREST" BEING REMOVED FROM THE PROPOSAL FOR PROFESSIONAL SERVICES IN THE SAMPLE -EWING DEVELOPMENT AREA South Bend Redevelopment Commission Rescheduled Regular Meeting - April 23, 1999 6. NEW BUSINESS(CONT.) d. Commission approval requested for Second Addendum to the Contract for Sale of Land for property in the Sample -Ewing Development Area. (Charles S. Hayes, Inc.) Mrs. Kolata requested that item 6.d. be ITEM 6.D. WAS TABLED tabled. There was no objection and item 6.d. was tabled. e. Commission approval requested for proposal for professional services in the Airport Economic Development Area. (Dale Park Property) Mrs. Kolata stated that the Director of Redevelopment was previously authorized to send a purchase offer for the 19 acres of land in the U.S. 31 Industrial Park owned by the Dale Park family. She also stated that a survey and legal description of the 19 acres need to be prepared. Mrs. Kolata stated that three proposals were received. They are from Wightman Petrie, Inc. in the amount of $1,900, Peirce & Associates in the amount of $2,250 and The Abonmarche Group in the amount of $3,800. The staff recommends accepting the proposal from Wightman Petrie, Inc. HAWPDATATOMMSM042399.MIN -6- South Bend Redevelopment Commission Rescheduled Regular Meeting - April 23, 1999 6. NEW BUSINESS(CONT.) e. continued... Upon a motion by Ms. Schwartz, seconded by Mr. Donoho and unanimously carried, the Commission accepted the proposal from Wightman Petrie, Inc. in the amount of $1,900 for professional services in the Airport Economic Development Area. (Dale Park Property) f. Commission approval requested for Contract for Sale of Land for property in the Airport Economic Development Area. (Eagle Freight) Mrs. Kolata stated that the Contract for Sale of Land is for a piece of property in the Airport Economic Development Area. The land will be sold to Eagle USA Airfreight, Inc. for a purchase price of $201,600. COMMISSION ACCEPTED THE PROPOSAL FROM WIGHTMAN PETRIE, INC. IN THE AMOUNT OF $1,900 FOR PROFESSIONAL SERVICES IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (DALE PARK PROPERTY) Upon a motion by Mr. Donoho, seconded COMMISSION APPROVED THE CONTRACT FOR by Mr. Blake and unanimously carried, the SALE OF LAND FOR PROPERTY IN THE AIRPORT Commission approved the Contract for ECONOMIC DEVELOPMENT AREA. (EAGLE Sale of Land for property in the Airport FREIGHT) Economic Development Area. (Eagle Freight) g. Commission approval requested for CDBG Contract Amendment in connection with the South Gateway Improvements in the Sample -Ewing Development Area. HAWPDATA \C0MMSN \042399.MIN -7- South Bend Redevelopment Commission Rescheduled Regular Meeting - April 23, 1999 6. NEW BUSINESS(CONT.) g. continued... Mrs. Kolata stated that this is an Amendment to the CDBG Contract for the South Gateway Improvements in the Sample -Ewing Development Area. She also stated that the Amendment consists of. (1) Extending the timetable for making the improvements up to December 31, 1999; (2) Expanding the service area slightly to include the whole intersection of Ewing Street and slightly east along Indiana Avenue. Upon a motion by Ms. Schwartz, seconded by Mr. Donoho and unanimously carried, the Commission approved the CDBG Contract Amendment in connection with the South Gateway Improvements in the Sample -Ewing Development Area. h. Commission approval requested to rescind approval of the proposal from R.E. Pitts & Associates for professional services in the Sample -Ewing Development Area. Mrs. Kolata stated that the proposal from R.E. Pitts & Associates' dated March 18, 1999, was presented to the Commission for its consideration at a previous meeting and approved. She requested that the approval of the proposal from R.E. Pitts & Associates dated March 18, 1999, be rescinded as we have decided that it is not necessary. HAWPDATATOMMSM042399.MIN -8- COMMISSION APPROVED THE CDBG CONTRACT AMENDMENT IN CONNECTION WITH THE SOUTH GATEWAY IMPROVEMENTS IN THE SAMPLE - EWING DEVELOPMENT AREA South Bend Redevelopment Commission Rescheduled Regular Meeting - April 23, 1999 6. NEW BUSINESS(CONT.) h. continued... Upon a motion by Ms. Schwartz, seconded COMMISSION RESCINDED THE APPROVAL OF THE by Mr. Donoho and unanimously carried, PROPOSAL FROM R.E. PITTS & ASSOCIATES DATED the Commission rescinded the approval of MARCH 18, 1999 the proposal from R.E. Pitts & Associates dated March 18, 1999. i. Commission approval requested for Loan and Grant in connection with the Affordable Loan Program for property at 906 W. Bryan. (Joan H. Kowalski) Mrs. Kolata stated that the loan is in the amount of $3,150 at I% interest for 10 years with monthly payments of $27.60. The grant is in the amount of $2,973.02. Upon a motion by Mr. Blake, seconded by Ms. Schwartz and unanimously carried, the Commission approved the Loan and Grant in connection with the Affordable Loan Program for property at 906 W. Bryan. (Joan H. Kowalski) j. Commission approval requested for Loan and Grant in connection with the Affordable Loan Program for property at 330 N. Walnut. (Thomas & Verda Campbell) Mrs. Kolata stated that the loan is in the amount of $6,500 at 3% interest for 6 years with monthly payments of $98.76. The grant is in the amount of $4,202.00. HAWPDATA \C0MMSN\042399.MIN -9- COMMISSION APPROVED THE LOAN AND GRANT IN CONNECTION WITH THE AFFORDABLE LOAN PROGRAM FOR PROPERTY AT 906 W. BRYAN (JOAN H. KOWALSKI) South Bend Redevelopment Commission Rescheduled Regular Meeting - April 23, 1999 6. NEW BUSINESS(CONT.) j. continued... Upon a motion by Mr. Blake, seconded by Ms. Schwartz and unanimously carried, the Commission approved the Loan and Grant in connection with the Affordable Loan Program for property at 330 N. Walnut. (Thomas & Verda Campbell) k. Commission approval requested for Loan and Grant in connection with the Affordable Loan Program for property at 1629 Pulaski. (Carolyn Wallace) Mrs. Kolata stated that the loan is in the amount of $6,750 at 6% interest for 10 years with monthly payments of $74.94. The grant is in the amount of $2,821.50. Upon a motion by Mr. Blake, seconded by Ms. Schwartz and unanimously carried, the Commission approved the Loan and Grant in connection with the Affordable Loan Program for property at 1629 Pulaski. (Carolyn Wallace) 1. Commission approval requested to use the Lot at Franklin and Sample Streets for the Studebaker Swap Meet Thursday, April 29, 1999, through Saturday, May 1, 1999. Mrs. Kolata stated that a Letter -of- Request was received from Newman & Altman, Inc. to use the Lot at Franklin and Sample Streets for customer parking for the Studebaker Swap Meet Thursday, April 29, 1999, through Saturday, May 1, 1999. HAWPDATMCOMMSM042399.MIN -10- COMMISSION APPROVED THE LOAN AND GRANT IN CONNECTION WITH THE AFFORDABLE LOAN PROGRAM FOR PROPERTY AT 330 N. WALNUT. (THOMAS & VERDA CAMPBELL) COMMISSION APPROVED THE LOAN AND GRANT IN CONNECTION WITH THE AFFORDABLE LOAN PROGRAM FOR PROPERTY AT 1629 PULASKI. (CAROLYN WALLACE) South Bend Redevelopment Commission Rescheduled Regular Meeting - April 23, 1999 6. NEW BUSINESS(CONT.) 1. continued... Upon a motion by Ms. Schwartz, seconded by Mr. Blake and unanimously carried, the Commission approved the use of the Lot at Franklin and Sample Streets for customer parking, subject to Newman and Altman, Inc. submitting an Indemnification and Hold Harmless Agreement insuring the City of South Bend and the South Bend Redevelopment Commission. m. Commission approval requested for Nominations for the West Washington - Chapin Revitalization Project Design Review Committee. Mrs. Kolata stated that Hollis Hughes, Sr. stated that he cannot serve on the Design Review Committee any longer. The West Washington- Chapin Revitalization Project nominating committee recommends that Larry Fletcher be appointed to replace Hollis Hughes, Sr. Upon a motion by Ms. Schwartz, seconded by Mr. Donoho and unanimously carried, the Commission authorized Larry Fletcher to replace Hollis Hughes, Sr. on the West Washington- Chapin Design Review Committee. n. Commission approval requested to request a License of Encroachment from the Board of Public Works for property in the South Bend Central Development Area. HAWPDATATOMMSM042399.MM _11- COMMISSION APPROVED THE USE OF THE LOT AT FRANKLIN AND SAMPLE STREETS FOR CUSTOMER PARKING, SUBJECT TO NEWMAN AND ALTMAN, INC. SUBMITTING AN INDEMNIFICATION AND HOLD HARMLESS AGREEMENT INSURING THE CITY OF SOUTH BEND AND THE SOUTH BEND REDEVELOPMENT COMMISSION COMMISSION AUTHORIZED LARRY FLETCHER TO REPLACE HOLLIS HUGHES, SR. ON THE WEST WASHINGTON - CHAPIN DESIGN REVIEW COMMITTEE South Bend Redevelopment Commission Rescheduled Regular Meeting - April 23, 1999 6. NEW BUSINESS(CONT.) n. continued... Mrs. Kolata stated that the intent of the Encroachment is for the purpose of constructing an enclosure around a dumpster for the Osco Drug and Gridiron Row buildings. Upon a motion by Mr. Blake, seconded by Mr. Donoho and unanimously carried, the Commission authorized the request for the License of Encroachment from the Board of Public Works for property in the South Bend Central Development Area. 7. PROGRESS REPORTS APN Mrs. Kolata reported that the South Gateway Association had a meeting on April 22, 1999, and approximately sixty -five people were in attendance. A number of individuals signed up for the Committees outlined in the Strategic Action Plan. She also reported that the final presentation on the Lincolnway West Plan will be Tuesday, April 27, 1999, and the final presentation on the Western Avenue Plan will be Tuesday, May 11, 1999. Mrs. Kolata reported that the Studebaker Advisory Committee will meet Thursday, April 29, 1999. She also stated that a final "walk through" on the Leighton Plaza parking garage will be Friday, April 30, 1999. HAWPDATA \C0MMSN\042399.MIN -12- COMMISSION AUTHORIZED THE REQUEST FOR THE LICENSE OF ENCROACHMENT FROM THE BOARD OF PUBLIC WORKS FOR PROPERTY IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA South Bend Redevelopment Commission Rescheduled Regular Meeting - April 23, 1999 Mrs. Kolata also reported that the Woodwind and Brasswind moved into its new building and is open for business. She also reported that the bids for the Morris Performing Arts Center's architectural painting were received on Monday, April 19, 1999, and the renovations are coming along. Mr. Hunt reported that John Baxter and Terry Jenkins addressed the South Bend Rotary Committee Wednesday on the Downtown Strategic Action Plan and the presentation was very well received. 8. NEXT COMMISSION MEETING: The next Regular Meeting of the Redevelopment Commission is scheduled for May 7, 1999, at 10:00 a.m. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Ms. Schwartz made a motion that the meeting be adjourn . r. Blake seconded the motion and-flie.Rfeeting was adiourxlad at 11:00 a.m. Robert W. Hunt, President ADJOURNMENT Ann E. Kolata, Director HAWPDATA \C0MMSN\042399.MIN -13-