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HomeMy WebLinkAboutRM 02-05-99SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING February 5, 1999 10:00 a.m. Presiding: Robert W. Hunt, President 1. ROLL CALL 1308 County -City Building 227 West Jefferson Boulevard South Bend, Indiana Members Present: Mr. Robert W. Hunt, President Mr. Michael Donoho, Vice - President Ms. Eugenia S. Schwartz, Secretary Mr. Hardie Blake Member Absent: Mr. Philip J. Faccenda Legal Counsel: Mr. John Broden Redevelopment Staff. Mrs. Ann E. Kolata, Director Mrs. Vangelean Urbanski, Recording Secretary Mr. Owen Rock, Economic Development Specialist Mrs. Michele Bush, Economic Development Specialist Mr. Michael Giulioni, Economic Development Specialist Mr. Alex Koenig, Economic Development Specialist Bureau of Housing: Ms. Mary Beth Thompson, Assistant Director Mr. Hunt noted that the Executive Session will continue immediately following adjournment of the Regular Meeting. 2. APPROVAL OF MINUTES a. Commission approval of the Minutes of the Special Meeting of January 22, 1999. Upon a motion by Mr. Blake, seconded by Mr. Donoho and unanimously carried, the Commission approved the Minutes of the Special Meeting of January 22, 1999. HAWPDATA \C0MMSN\020599.MIN -I- COMMISSION APPROVED THE MINUTES OF THE SPECIAL MEETING OF JANUARY 22, 1999 South Bend Redevelopment Commission Regular Meeting - February 5, 1999 3. APPROVAL OF CLAIMS Redevelopment Commission Claims submitted February 5, 1999 for approval. 212 CDBG COMMUNITY DEVELOPMENT Postmaster Business Mail Entry Unit Tri County News, Inc. Baker & Daniels Service America South Bend Water Works NIPSCO Jennifer Hullinger Building Dept Dainty Maid Bake Shop Petty Cash St. Joseph County Treasurer Gene's Camera Store Business Systems, Inc 324 FUND Petty Cash 414 SAMPLE -EWING FUND Petty Cash 420 SBCDA GENERAL ACCOUNT American Electric Power Rose Exterminator Co. South Bend Water Works Michiana Lock & Key Gibson Insurance CB /Commercial R. Ellis /Sturgis Bradley NIPSCO Howard Park Hardware Upon a motion by Mr. Donoho, seconded by Mr. Blake and carried, the Commission approved the Claims submitted February 5, 1999, and ordered the checks to be released. Ms. Schwartz abstained. H: \WPDATA \COMMSN\020599.MIN -2- $100.00 $119.31 $240.00 $29.52 $ 16.67 $61.30 $35.28 $6,739.22 $29.94 $14.00 $1,398.08 $5.73 $81.00 $50.00 $228.00 $707.81 $42.00 $158.93 $90.00 $275.00 $1,155.05 $588.63 $25.57 COMMISSION APPROVED THE CLAIMS SUBMITTED FEBRUARY 5, 1999, AND ORDERED THE CHECKS TO BE RELEASED South Bend Redevelopment Commission Regular Meeting - February 5, 1999 4. COMMUNICATIONS There were no Communications. THERE WERE NO COMMUNICATIONS 5. OLD BUSINESS a. Commission approval requested for proposal for professional services in the Airport Economic Development Area. (Design of Crescent Circle) Mrs. Kolata stated that a topographic survey and engineering services for design of Crescent Circle from Nimtz Parkway to its northwest terminus is needed. She also stated that proposals from Wightman Petrie, Inc., Peirce & Associates and Lawson - Fisher Associates, Inc. were presented at the January 22, 1999, meeting for the Commission's consideration. Peirce & Associates proposed to do the work for a fee not -to- exceed $8,800. Wightman Petrie, Inc. proposed to do the work for a fee not -to- exceed $3,200. Lawson - Fisher Associates, Inc. proposed to do the work for a lump sum fee of $25,630. The Commission tabled this item because the Commission was concerned about the wide range of proposals and the staff recommendation to accept a proposal other than the low one. Mrs. Kolata reported that she talked with the City Engineer about the proposals and his recommendation is to accept the proposal from Peirce & Associates. It is his opinion that this proposal from Wightman Petrie is unrealistically low and it does not have a scope of services. HAWPDATATOMMSM020599.MIN -3- South Bend Redevelopment Commission Regular Meeting - February 5, 1999 5. OLD BUSINESS (CONT.) a. continued.... The staff recommends accepting the proposal from Peirce &Associates. Upon a motion by Ms. Schwartz, seconded by Mr. Blake and unanimously carried, the Commission accepted the proposal from Peirce & Associates in the amount of $8,800 for professional services in the Airport Economic Development Area. (Design of Crescent Circle) 6. NEW BUSINESS a. Receipt and opening of Bids for the property at Michigan and Washington Streets in the South Bend Central Development Area. Mrs. Kolata stated that a legal notice was published stating that all bids were due February 5, 1999, at 10:00 am. Teachers Credit Union submitted a bid on Wednesday, February 3, 1999. No other bids were received as of 10:00 am. Friday, February 5, 1999. Mrs. Kolata opened the bid from Teachers Credit Union. Teachers Credit Union proposes to purchase part of Disposition Parcel C4 -42, which includes Lots 25 and 26 of the original plat of the City South Bend. Mrs. Kolata read a portion of the bid. The proposal is to purchase the property for $10.00 and other legal consideration. HAWPDATATOMMSM020599.MIN -4- COMMISSION ACCEPTED THE PROPOSAL FROM PEIRCE & ASSOCIATES IN THE AMOUNT OF $8,800 FOR PROFESSIONAL SERVICES IN THE AIRPORT ECONOMIC DEVELOPMENT AREA (DESIGN OF CRESCENT CIRCLE) South Bend Redevelopment Commission Regular Meeting - February 5, 1999 6. NEW BUSINESS (CONT.) a. continued.... The other legal consideration includes the release of Lease obligations. Teachers Credit Union will release the City of South Bend from its contractual obligations under a certain Lease dated October 12, 1984, and amended on November 17, 1986. Teachers Credit Union will release the City from its obligation under the Parking Lot Lease to construct a 109 -space parking garage for the benefit of Teachers Credit Union. The City's bid specifications sets the cost of this obligation at no less than $1 million. In 1984, the Parking Lot Lease called for the construction of the 109 space, two - level parking garage. The 1984 project cost was $912,000. This cost was used to set the annual rent at $28,740 per year over the 40 -year term beginning after the construction of the garage. Today the cost of building this garage is much higher. Teachers Credit Union has been provided information that it would now cost $1.8 million to construct the parking garage —an additional cost to the City of at least $800,000. Therefore, Teachers Credit Union's release of the City's contractual obligation to construct the parking garage, net of the fixed annual rental from Teachers Credit Union, is worth approximately $800,000 to the City. As additional consideration of Parcel C4- 42, Teachers Credit Union will release all rights to the north, 28 feet of Lot 27 H: \WPDATA \COMMSN\020599.MIN -5- South Bend Redevelopment Commission Regular Meeting - February 5, 1999 6. NEW BUSINESS (CONT.) a. continued.... (approximately 5,570 sf.) presently encumbered by the Parking Lot Lease. Teachers Credit Union will also grant the City of South Bend an easement approximately eight feet along the southern border of Lot 26 for the City's firewall- offset line requirement needed for the Leighton Plaza Parking facility. Teachers Credit Union believes that the release of its Leasehold Rights and the grant of the easement will give the City the flexibility to improve the Leighton Plaza parking facility walkways. In return for its release of its leasehold interest in a portion of Lot 27, Teachers Credit Union requests a five -year parking arrangement for 16 vehicles in the Leighton Plaza parking garage for a cost of $22.00 per space per month. Mrs. Kolata stated that Teachers Credit Union submitted a check in the amount of $10.00 along with their bid. The Commission directed the staff to review the bid and return to the Commission with a recommendation. b. Commission approval requested for proposal for professional services in the U.S. 31 Industrial Park. (U.S. 31 Industrial Park Entrance Sign) H:\WPDATA\COMMSN\020599.M1N -6- South Bend Redevelopment Commission Regular Meeting - February 5, 1999 6. NEW BUSINESS (CONT.) b. continued.... Mrs. Kolata stated that a U.S. 31 Industrial Park entrance sign needs to be constructed. She also stated that a proposal was received from SiteScapes in the amount of $800.00 to design the sign. Upon a motion by Ms. Schwartz, seconded by Mr. Blake and unanimously carried, the Commission accepted the proposal from SiteScapes in the amount of $800.00 for professional services in the U.S. 31 Industrial Park. (U.S. 31 Industrial Park Entrance Sign) c. Commission approval requested for use of the Morris Civic Plaza for the "Downtown for the Holidays" from Friday, December 3, 1999, to Sunday, December 5, 1999. Mrs. Kolata stated that a letter -of- request was received from the Parks &Recreation Department to use the Morris Civic Plaza for the "Downtown for the Holidays" event from Friday, December 3, 1999, to Sunday, December 5, 1999. Upon a motion by Mr. Donoho, seconded by Mr. Blake and unanimously carried, the Commission approved the use of the Morris Civic Plaza for the "Downtown for the Holidays" event from Friday, December 3, 1999, to Sunday, December 5, 1999. HAWPDATATOMMSM020599.MIN -7- COMMISSION ACCEPTED THE PROPOSAL FROM SITESCAPES IN THE AMOUNT OF $800.00 FOR PROFESSIONAL SERVICES IN THE U.S. 31 INDUSTRIAL PARK (U.S. 31 INDUSTRIAL PARK ENTRANCE SIGN) COMMISSION APPROVED THE USE OF THE MORRIS CIVIC PLAZA FOR THE "DOWNTOWN FOR THE HOLIDAYS" EVENT FROM FRIDAY, DECEMBER 3, 1999, TO SUNDAY, DECEMBER 5, 1999 South Bend Redevelopment Commission Regular Meeting - February 5, 1999 6. NEW BUSINESS (CONT.) d. Commission approval requested for Certificate of Waiver in connection with the Rental Rehab Loan Program for property at 313 E. Ewing. (George Athens) Mrs. Kolata stated that the Certificate of Waiver forgives $990.00 as of August 1, 1998. Upon a motion by Mr. Donoho, seconded by Mr. Blake and unanimously carried, the Commission approved the Certificate of Waiver in connection with the Rental Rehab Loan Program for property at 313 E. Ewing. (George Athens) AdOL e. Staff report on disposition of property in the South Bend Central Development Area. Mrs. Kolata stated that there was no staff report. E Commission approval requested for Assignment of Interest and Rights of Joseph MacHatton to Charles Austin for the property at 413 S. Jackson Street. Mrs. Kolata stated that Mr. MacHatton would like to sell his property at 413 S. Jackson Street to Charles Austin. Mary Beth Thompson stated that there are three years left on Mr. MacHatton's Rental Rehab loan. The remaining loan amount totals $6,750. HAWPDATATOMMSM020599.MIN -8- COMMISSION APPROVED THE CERTIFICATE OF WAIVER IN CONNECTION WITH THE RENTAL REHAB LOAN PROGRAM FOR PROPERTY AT 313 E. EWING (GEORGE ATHENS) THERE WAS NO STAFF REPORT South Bend Redevelopment Commission Regular Meeting - February 5, 1999 6. NEW BUSINESS (CONT.) f. continued.... Ms. Thompson stated that they checked Mr. Austin's background to see if he had experience in managing rental properties. Mr. Austin owns three properties in South Bend. She also stated that Mr. Austin has eight properties in Sandusky, Ohio. Ms. Thompson stated that the Department of Community Development in Sandusky, Ohio, issued a letter on behalf of Mr. Austin. The letter stated that a property on Fifth street in Sandusky, Ohio was vacated and would have been demolished by the Department of Community Development, however, Mr. Austin's purchase and rehabilitation of the property turned the multi - family building back to productive housing stock. Upon a motion by Mr. Blake, seconded by Ms. Schwartz and unanimously carried, the Commission approved the Assignment of Interest and Rights of Joseph MacHatton to Charles Austin for the property at 413 S. Jackson Street. g. Commission approval requested for Quit -Claim Deed relative to the New Hope Missionary Baptist Church. Mrs. Kolata stated that the City of South Bend bought land from and sold land to New Hope Missionary Baptist Church at the same time. At that time, there was a single Agreement regarding the land the City wanted to purchase and the land New H: \WPDATA \C0MMSN \020599.MIN -9- COMMISSION APPROVED THE ASSIGNMENT OF INTEREST AND RIGHTS OF JOSEPH MACHATTON TO CHARLES AUSTIN FOR THE PROPERTY AT 413 S. JACKSON STREET South Bend Redevelopment Commission Regular Meeting - February 5, 1999 6. NEW BUSINESS (CONT.) g. continued.... Hope wanted to sell. A lot was included in the Deed to New Hope, which should not have been included. This matter needs to be corrected, however, the property which should not have been included in the Deed is part of a mortgage with 1 st Source Bank. The City of South Bend will give New Hope Missionary Baptist Church a Quit -Claim Deed to the property it purchased from the City of South Bend, and New Hope Missionary Baptist Church will give a Quit -Claim Deed to the City for the property it sold to the City of South Bend. In addition, 1 st Source Bank will change the mortgage and release the property which should not have been included in the original Deed. Upon a motion by Mr. Blake, seconded by COMMISSION APPROVED THE QUIT -CLAIM DEED Ms. Schwartz and unanimously carried, RELATIVE TO THE NEW HOPE MISSIONARY the Commission approved the Quit -Claim BAPTIST CHURCH Deed relative to the New Hope Missionary Baptist Church. 7. PROGRESS REPORTS Mrs. Kolata reported that she and Owen Rock will close today on the sale of Lot 10 in the U.S. 31 Industrial Park to Dennis Bamber. She also reported that the renovation of the State Theater facade won the "Building Masonry Award for Public Construction." from MACAIF. She also stated that Ramenda Masonry did a wonderful job on the State Theater. H: \WPDATA \COMMSN\020599.MIN _10- South Bend Redevelopment Commission Regular Meeting - February 5, 1999 She also stated that the boilers in the Morris Civic Performing Arts Center have been taken out of the basement, the steel is supposed to arrive this week, the lead paint abatement is being conducted, half of the stage floor has been poured and all of the doors are being taken out, stripped and refurbished. Michele Bush, Economic Development Specialist, reported that a Lincolnway West Corridor meeting took place on Thursday, January 28, 1999, at Epworth Church on Lincolnway West. Approximately fifty people were in attendance, including business owners, property owners and residents along the Corridor. Terry Jenkins and Bridget Lane reviewed information from previous meetings and established a Strategy Plan for the Lincolnway West Corridor. The Strategy Plan included focusing on safety and crime, recruitment and retention of businesses along the Corridor, marketing and promoting the Corridor events and properties and implementing and financing Corridor projects. She also stated that Mike Hoffman of Teska Associates also attended the meeting. Mr. Hoffman presented land -use recommendations for Lincolnway West. Mrs. Bush also stated that Mr. Jenkins introduced an Operations Plan for the Lincolnway West Corridor. That Plan covered steps to be taken within the next six to 18 months and three to five years. HAWPDATATOMMSM020599.MIN _11- South Bend Redevelopment Commission Regular Meeting - February 5, 1999 8. NEXT COMMISSION MEETING: The next Regular Meeting of the Redevelopment Commission is scheduled for Friday, February 19, 1999, at 10:00 a.m. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Ms. Schwartz made a motion that the meeting be adjourneeeeting r. Blake seconded the motion was urned at 10:45 a.m. Robert W. Hunt, President ADJOURNMENT Ann E. Kolata, Director HAWPDATATOMMSM020599.MIN -12-