HomeMy WebLinkAbout27-20 June 2020 Appropriation Ordinance 1200N COUNT)'-CITY BUILDING 4>, 4,1d� PHONE 574.235.9216
227 W. JEFFERSON BLVD. 4 FAX 574.235.9928
SOUTH BEND,INDIANA 46601-1830 V
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CITY OF SOUTH BEND, IN JAMES MUELLER, MAYOR
DEPARTMENT OF ADMINISTRATION AND FINANCE
Filed in Clerk's Office
June 1,2020
JUN n 3 2020
Mr.Tim Scott,President _
City of South Bend Common Council DAWN M.JONES
227 W.Jefferson Boulevard,4th Floor CITY CLERK,SOUTH E3€ND,IN
South Bend,Indiana 46601
RE:Q2 2020 Additional Appropriation Ordinance
Dear President Scott,
During the past several years,it has been the practice of the City of South Bend to request department heads,
fiscal staff and city administration to conduct an extensive review of the status of compliance with the
adopted city budget and propose necessary adjustments periodically throughout the year.For 2020,we plan
to propose adjustments during four time periods—March,June,October and December.
Based on our budget review,we are submitting the enclosed additional appropriation ordinance for your
consideration.
I will present this bill to the Common Council at the appropriate committee and council meetings.It is
requested that this bill be filed for 1st reading on June 8,2020 with 2nd reading,public hearing and 3rd
reading scheduled for June 22,2020.
Thank you for your attention to this request.If you should have any questions,please feel to contact me at
574-235-9822.
Regards,
411 0 I•
Daniel T.Parker
City Controller
Filed in Clerk's Office
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BILL NO. 27-20 [ UNOOZO
ORDINANCE NO. DAWN M.JONES
CITY CLERK. SOUTH BEND,IN
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND,
INDIANA, APPROPRIATING ADDITIONAL FUNDS FOR CERTAIN DEPARTMENTAL AND
CITY SERVICES OPERATIONS FOR THE YEAR 2020 OF $470,000 FROM PARKS &
RECREATION FUND (#201), $555,695 FROM ECONOMIC DEVELOPMENT STATE GRANT
FUND (#210), $2,232,322 FROM DCI FEDERAL GRANT FUND (#212), $1,753 FROM POLICE
STATE SEIZURES FUND (#216), $185,000 FROM CENTRAL SERVICES OPERATING FUND
(#222), $60,000 FROM CENTRAL SERVICES CAPITAL (#224), $94,127 FROM LIABILITY
INSURANCE PREMIUM RESERVE (#226), $2,025,075 FROM COVID-19 RESPONSE FUND
(#264), $263,610 FROM FIRE DEPARTMENT CAPITAL FUND (#287), $132,075 FROM COPS
MORE GRANT FUND (#295), $(282,727) FROM ECONOMIC DEVELOPMENT INCOME TAX
FUND (#408), AND $40,118 FROM PARKING GARAGES FUND (#601)
STATEMENT OF PURPOSE AND INTENT
The Common Council passed the City's 2020 operating and capital budgets in 2019
(Ordinances#10675-19 and#10677-19 passed on October 14, 2019), which included expenditures
for various City operations. It is now necessary to appropriate additional funds for operational and
capital expenditures necessary for the City to effect provision of services to its citizens which were
not anticipated at the time the City budget was adopted.
NOW,THEREFORE, BE IT ORDAINED by the Common Council of the City of South
Bend, Indiana, as follows:
Section I. The following amounts are hereby appropriated in fiscal year 2020 and set apart
within the following designated funds for expenditures as follows:
FUND Amount
Parks & Recreation(#201) 470,000
Economic Develop State Grant (#210) 555,695
DCI Federal Grant (#212) 2,232,322
Police State Seizures(#216) 1,753
Central Services Operating(#222) 185,000
Central Services Capital (#224) 60,000
Liability Insurance Premium Reserve(#226) 94,127
COVID-19 Response (#264) 2,025,075
Fire Department Capital (#287) 263,610
COPS MORE Grant (#295) 132,075
Economic Develop Income Tax (#408) (282,727)
Parking Garages (#601) 40,118
TOTAL $5,777,048
Section II. This ordinance shall be in full force and effect from and after its passage by the
Common Council and approval of the Mayor.
or.Y
Tim Scott, Council President
South Bend Common Council
Attest:
Dawn M. Jones, City Clerk
Office of the City Clerk
Presented by me, the undersigned Clerk of the City of South Bend, to the Mayor of the City
of South Bend, Indiana on the day of , 2020, at o'clock
. m.
Dawn M. Jones, City Clerk
Office of the City Clerk
Approved and signed by me on the day of , 2020, at o'clock
.m.
James Mueller, Mayor
City of South Bend, Indiana
City of South Bend,Indiana
June 2020 Additional Appropriation Requests
(increase or decrease in total fund expenditures)
June 1,2020
Common Council Approved##/##/20-Bill No.116-20
Budget
Fiscal Officer/ Account Project Increase/
Fund Name Do t Name Division Name Account Name Contact Name Number Coda (Decrease) Justification _ _
I _ _I_ I
Unanticipated Expenses _
Liability Insurance Admin&Finance Liability Services/Legal Services Mancela Juarez 226-04-405-412-431001 5 94,127 Legal services related to 2019 settlement,not paid until Jan 2020
•
COVID-19 Response Admin&Finance Liability Insurance Services/Other/Prevention Programs Daniel Parker 264-04-405-413-413005 $ 345 COVID-cleaning supplies,rusks,sanitizer,etc.
•
COVID-19 Response Admin&Finance Central Services Supplies/Repair&Maim/Other R&M Supplies Daniel Parker 264-04-403-450-423000 327 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response Mmin&Finance Central Services Services/Repairs&Maint/Building R&M Daniel Parker 204-04-403-450-436001 174 COVID-cleaning supplies,masks,sanitize',etc.
COVID-19 Response Mmin&Finance Safety/Risk Management Supplies/Office/Other Office Supplies Daniel Parker 264-04-404-403-421000 172 COVID-cleaning supplies,masks,unitize',etc.
COVID-19 Response Mmin&Finance Health Insurance and Benefits Services/Professional/Other Professional Svcs Daniel Parker 264-04-406-405-431000 2,890 COVID.testing for employees
COVID-19 Response Public Works Engineering Supplies/Operating/Medical/SafetySuppllu Daniel Parker 264-06-600-500-422008 450 COVID-cleaning supplies masks,sanitizer,etc.
COVID-16 Response Public Works Office of Sustainability Supplies/Office/Other Office Supplies Daniel Parker 284.06-601-502-421000 - 391 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response Public Works Streets&Sewers Supplies/Operating/Other Operating Supplies Daniel Parker 264-06-802-503-422000 530 COVID-cleaning supplies,masks,sanitizer,etc.
I COVID-19 Response Public Works Streets&Sewers Supplies/Repair&Maim/Small Tools&Equipment Daniel Parker 264-08-602-503-423006 _- 2,145 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response Public Works Streets&Sewers Supplies/Operating/Medical/Safety Supplies Daniel Parker 264-06-602-509-422008 ___ 822 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response _ Public Works Streets&Sewers Supplies/Repair&Maim/Small Tools&Equipment Daniel Parker 764-06-602-509-423006 2,145 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response Public Works Solid Waste Supplies/ice/Photo/Blueprint _ _Daniel Parker 264-06-603-512-421004 77 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response Public Works Water Works Supplies/Operating/Medical/Safety Supplies Daniel Parker 264-08-004-803-422008 522 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response Public Works Water Works Supplies/Repair&Maint/Materials$Supplies Daniel Parker 264-06-804-803-423013 220 COVID-cleaningpupplles,masks,sanitizer,etc. '
COVID-19 Response __ Public Works Water Works Supplies/Repair&Maim/Materials$Supplies Daniel Parker _ 284-06-604-605-423013 693 COVID-cleaning supplies,masks,sanitizer,etc. '
COVID-19 Response Public Works Water Works Supplies/Operating/Medical/Safety Supplies Daniel Parker 264-06-804-808-422008 4 049 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response Public Works Sewage Works Supplies/Office/Stationary&Printing Daniel Parker _264-06-605-514421002 171 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response _ Public Works Sewage Works Supplies/Operating/Laboratory Supplies Daniel Parker 204-06-605-514-422022 421 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response Public Works Sewage Works Supplies/Repair&Maint/Materials&Supplies Daniel Parker 264-06-605-514-423013 2,135 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response Public Works Sewage Works Supplies/Operating/Medical/Safety Supplies Daniel Parker 264.06.805-515-422008 10 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response Innovation&Technology 311 Cell Center Supplies/Office/Stationary&Printing Daniel Parker 284-07-070-070421002 900 COVID-licenses,equipment.etc to enable remote work
COVID-19 Response Innovation$Technology Information Technology Supplies/Operating/Computer Supplies&Equipment Daniel Parker 264-07-071.071-422006 3,457 COVID-licenses,equipment.etc to enable remote work
COVID-19 Response Innovation&Technology Information Technology Services/Repairs&Maint/Computer Equip R&M Daniel Parker 284.07-071-071-436004 1,310 COVID-licenses,equipment.etc to enable remote work
COVID-19 Response n Police Department Police Department Supplies/Operating/Other Operating Supplies Daniel Parker 264.08-080.080422000 7,719 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response Police Department Police Department Supplies/Operating/Cleaning Supplies Daniel Parker 264.08-080.080422007 4,914 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response Police Department Police Department Supplies/Repair&Maint/Small Tools&Equipment Daniel Parker 204-08-080-080-423000 3,999 COVID-cleaning supplies,masks,sennizer,etc.
COVID-19 Response Police Department Police Department Supplies/Repair&Maint/Repair Parts Daniel Parker 204-08-080-080423009 382 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response Police Department Police Department Supplies/Office/Other Office Supplies Daniel Parker 264-06-080-088421000 388 COVID-cleaning supple.,masks,sanitizer,etc.
•
COVID-19 Response Police Deportment Police Department Supplies/Operating/Other Operating Supplies Daniel Parker 264-08-080-088-422000 2,702 COVID-cleaning_supplies,masks,sanitizer,etc.
COVID-19 Response Police Department Police Department Supplies/Operating/Cleaning Supplies Daniel Parker 264-08-080-088-422007 5,329 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response Police Deportment Police Department Services/Other/Grants&Subsidies Daniel Parker 264-08-080-080-439300 80,000 COVID-childcare costs for first responders
' COVID-19 Response Fire Department Fire Department Supplies/Operating/Medical/Safety Supplies Daniel Parker 264-09-090-098-422008 225 COVID-cleaning supplies,masks,unNizer,etc.
COVID-19 Response Fire Department Emergency Medical Service Supplies/Operating/Medical/Safety Supplies Daniel Parker 264-09-092-095-422008 113 COVID-cleaning supplies,masks,sanitizer.etc.
COVID-19 Response DCI Community Investment Supplies/Office/Stationary&Printing Daniel Parker 204-10-101-120-421002 626 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response DCI Community Investment Services/Professional/Other Professional Svcs Daniel Parker 264-10-101-120-431000 2,500 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response DCI Community Investment Services/Other/Grants&Subsidies Daniel Parker 264.10.101-120-439300 1,852,293 COVID-Economic Development&Community Investment Activities
$570,000-Quarantine Site
5600,000-Small Business Loan Program through CDFIs
$300,000-Additional Emergency Small Business Assistance
$300 000-Additional Pathways Workforce Development training
$50,000-Support to alleviate food instability
COVID-19 Response VPA Park Maintenance Supplies/Operating/Other Operating Supplies Daniel Parker 284.11-201-201-422000 18,833 COVID-cleaning supplies,masks,sanitizer,hand washing stations,
COVID-19 Response VPA Park Maintenance Supplies/Operating/Medical/Safety Supplies Daniel Parker 284.11.201.201-422008 132 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response WA Park Maintenance Supplies/Repair&Maint/Other R&M Supplies Daniel Parker 284-11-201-201-423000 43 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response WA Park Maintenance Services/Other/Misc Charges&Svcs Daniel Parker 284-11-201-201-439000 9,459 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response WA Golf Courses Supplies/Operating/Other Operating Supplies Daniel Parker 28411-202-220-422000 1,183 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-10 Response VPA Golf Courses Supplies/Operating/C.S.Gasoline Daniel Parker 284-11-202-220-422001 3,232 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response WA Moms Performing Arts Center Supplies/Operating/Cleaning Supplies _ Daniel Parker 264-11-220-292-422007 932 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response WA Morris Performing Arts Center Supplies/Operating/Medical/Safety Supplies Daniel Parker 284-11-220-292-422008 2,157 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response WA Palais Royale Ballroom Supplies/Operating/Cleaning Supplies Daniel Parker 264-11-221-293-422007 228 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response WA Century Center Supplies/Operating/Cleaning Supplies Daniel Parker 264-11-230-295-422007 208 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response WA Century Center Supplies/Operating/Medical/Safety Supplies Daniel Parker 264-11-230-255-422008 2,283 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response Code Enforcement Code Enforcement Supplies/Operating/Medical/Safety Supplies Daniel Parker 264-12-300-100-422008 177 COVID-cleaning supplies,masks,sanitizer,etc.
COVID-19 Response Building Department Building Department Supplies/Office/Stationary&Printing Daniel Parker 264-13-060-060-421002 884 COVID-cleaning supplies,masks,sanitizer,etc.
$ 2,025,075
EDIT Mayor's Office Mayor's Office Services/Other/Grants&Subsidies Daniel Parker 408-10-101-120-439300 $ (500,000)Remove additional appropriation passed on 3/23/2020.All COVID
expenses are now transferred to Fund 264_
I 1
Total Unanticipated Expenses $ 1,619,202
I I I _
Supported by New Revenue
Parks&Recreation WA Park Maintenance Supplies/Building Materials Ken Glowacki 201-11-201-201-423001 $ 20,000 Howard Park signage to be reimbursed by the Parks Foundation
Parks&Recreation WA Park Projects&Capital Capital/Lard Improvements Ken Glowacki 201-11-208-273-444000 #64 $ 200,000 The DNR grant will fund the Pinhook Park development project
including a multi-use trail,dock/launch and a trailhead structure
•
2020 Budget Amendments 6/2/2020 Page 1
City of South Bend,Indiana
June 2020 Additional Appropriation Requests
(increase or decrease in total fund expenditures)
June 1,2020
Common Council Approved##I##/20-Bill No.##-20
Budget
Fiscal Officer/ Account Project Increase/
Fund Name Dept Name Division Name Account Name Contact Name Number Code (Decrease) Justification
_ with lighting,amenities and signet's _ __
Parks&Recreation VPA Park Projects&Capitan Capital/Land Improvements Ken Glowacki 701.1.1-206-273-444000 8177 S 250,000 National Endowment for the Arts federal award to support the
fabrication and installation of Interactive lighting sculptures
_ along the banks of the St Joseph River.
(NEA Grant=$125,000;Clamber of Commerce-$75,000)
COPS MORE Grant Police Department _ Police Supplies/Other Operating Supplies _ Renata Matousova 295-08-080-085-422000 54,703 Appropriation of JAG Grant(JAG-2019-00117)
COPS MORE Grant Police Department Police Services I Other Professional Services Renata Matousova 295-08-080-085-431000 33,500 Appropriation of JAG Grant(JAG-2019.00117)
COPS MORE Grant Police Department Police Services/Other Professional Services Renata Matousove 295-08-080-085-431000 15,080 Appropriation of JAG Grant(JAG-2020-00112)
COPS MORE Grant Police Department Police Services/Travel _ Renata Matousova 295-08-08.0-085-432003 28,812 Appropriation of JAG Grant(JAG-7020-00112)
S 132,075
EDIT DCI DCI Services/Grants and Subsidies Amanda Pietsch 408-10-101-120-439300 20J002 5 12,500 Suppodad bY Cities of Senicegrsnt-Love Your Block
Total Supported by New Revenue $ 614,575
I I I I I _ I I I
_
Capital Projects
Central Services Operating Admin&Finance Central Services Interfund Transfer Out _Madcele Juarez 222.04-403-450-452000 $ 185,000 Transfer from Central Services Operating Fund to cover capital
purchases in the Central Services Capital Fund
Central Services Capital Admin&Finance Central Services Interfund Transfer Out Marica].Juarez 224.04.403.450.445008 S 80,000 FASTER fleet management software
Total Capital Projects $ 246,000
I I I I I I I I
Administrative Items
DCI State Grant Fund DCI DCI Services/Other Professional Services Amanda Pietsch 210-10-101-120-431000 79,295 State Lead Grant awarded September,2018
DCI State Grant Fund DCI DCI Services/Building R&M Amanda Pietsch 210-10.101-120-438001 400,000 State Lead Grant awarded SeplembJr 2018
DCI State Grant Fund DCI DCI Services/Grants and Subsidies Amanda Pietsch 210-10.101-120-439300 _ _ 85,000 State Lead Grant awarded SeplembJr 2018
DCI State Grant Fund DCI DCI Services/Demolition&Clearance Amanda Pietsch 210-10-101-120-439018 11,400 State Lead Grant awarded September,2018
S 555,895
•
' DCI Federal Grant Fund DCI DCI Services/Grants and Subsidies Amanda Pietsch 212-10-101.120-439300 2,000 000 Federal Lead Grant awarded December,2018
DCI Federal Grant Fund DCI DCI Services/Other Professional Services Amanda Pietsch 212-10.10l-120-431000 232,322 Federal Lead Grant awarded December,2018
S 2,232,322
Police State Seizures Police Department Police Capital I Motor Equipment Reran Matousova 218-08-080-088-446000 S 1,753 Replenish funds for TruNarc purchase
Fire Department Capital Fire Department Fire Capital I Building Improvements Renate Matousova 287-09-090-098-443001 200,000 Capital purchases originally budgeted in 2019,but pad In 2020
Fire Department Capital Fire Department Fire Capital/Materials&Equipment Renate Matousova 287-09-090-098-445007 83,810 Capital purchases originally budgeted in 2019,but paid In 2020
S 283,810
I EDIT Police Department Police Services/Debt Service Principal Renata Matousova 408-08-080-082-438100 DS0133 138,441 2014 PSAP Revenue Bonds-City's Share 29.03%
EDIT Police Department Police Services/Debt Service Interest Renata Matousova 408-08-080-082-438200 DS0133 88,332 2014 PSAP Revenue Bonds-City's Share 29.03%
S 204,773
Parking Garages VPA Parking Garages Services/Payroll Cost Allocation Marika Anderson 801-11-240-481.452008 $ 40,118 Payroll allocation to charge Manager-Facility Operations(MPAC)
Transferring costs from Morris PAC In the General Fund to the
r Parking Garage Fund
Total Administrative hems)$ 3,298,271
Total Additional Appropriations Requested l S 5,777,048 1
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2020 Budget Amendments 6/2/2020 Page 2