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HomeMy WebLinkAboutNeighborhood Stat Slides_2020 Q1SBStat 2020 Neighborhood Stat Q1 May 7, 2020SBStat SBStat 2020 Guidance for a Remote SB Stat Meeting 1.Say hello! 2.When you’re not speaking, please mute your microphone. 3.To ask a question, let the moderator know you have a question in the chat. This can be as simple as: •“Hi I have a question” •“I’d like to follow up on this” SBStat 2020 Today’s Agenda I. Meeting Purpose II. Road Repair Analysis and Discussion III. Prospective Projects IV. Celebrating Our Values SBStat 2020 Diving deep into a few key initiatives being undertaken to improve city performance 1.Road Repair Analysis and Discussion 2.Neighborhood Health Indicators Using data to drive performance SBStat 2020 Neighborhood Stat Portfolio Summary Status of SBStat projects in the queue for 2020 Project Brief Description Status Road Repair Analysis Analyze strategies for prioritization and funding Neighborhood Health Indicators Explore content and internal/external use cases Trash and Yard Waste Pick-Up Outreach Restructure program outreach to reduce cross- contamination Vacant Commercial Property Strategy Develop joint strategy for identifying and activating commercial vacant lots RSVP Reporting Proactive KPI reporting structure Legend Project on Schedule Project delayed Project cancelled Project under consideration SBStat 2020 2020 Road Plan •Overview •Roads Data & Dashboard •Funding Breakdown ASPHALT About 1,073 Lane Miles CONCRETE About 160 Lane Miles BRICK About 24 Lane Miles 2020 Road Plan Overview A brief overview of the South Bend road system About 1,257 miles of City-owned and maintained streets SBStat 2020 2020 Road Plan Overview Roadway Assessment Pavement Surface Evaluation and Rating (PASER) System Recommended roadway assessment frequency is every 2 years →Plan to assess every year SBStat 2020 2020 Road Plan Overview CoSB Assessment History 2016 –1st assessment with visual inspection (no formal training) 2018 –Tracked inspection logs in real time with GIS iPad application August 2018 –RoadBotics assessment (scale 1-5) February 2020 –Began efforts to have a PASER rating associated with each road segment April 2020 –Assessment completed, 2020 candidate list generated, and new RoadBotics contract signed SBStat 2020 2020 Road Plan Overview PASER Breakdown Asphalt BrickConcrete SBStat 2020 2020 Road Plan Overview Project Prioritization •City has an average PASER value of 6.6 •In 2020, City will address 52 lane miles (~4%), including: •15 lane miles of self-performed repairs •21 lane miles of state-funded contracted repairs •6 lane miles of federally-funded contracted repairs •10 lane miles of additional contracted repairs SBStat 2020 Available Data Street Repair Dashboard SBStat 2020 Funding Breakdown Overview •Two primary funding sources: MVH and LRS •Other funding sources •TIF •Local Public Agency (LPA) program -$12M for large scale projects •Community Crossings program •Three primary costs: Salaries, equipment, and supplies (road material) •For the purposes of this discussion, we will focus on funding for contractual services SBStat 2020 SBStat 2020 SBStat 2020 Funding: Ongoing Challenges •Roadway infrastructure is changing drastically due to growth in population and value •Projected change from “good” to “poor” road quality within the next 3 years SBStat 2020 SBStat 2020 Funding: Recent Challenges •Reduced statewide travel volume over the past two months will lead to a significant decrease in gas tax funding •Gas taxes are distributed as they are collected, so this will impact 2020 funding •Already have a $300,000 reduction in funds SBStat 2020 SBStat 2020 SBStat 2020 SBStat 2020 SBStat 2020 SBStat 2020 SBStat 2020 Funding: Potential Strategies 1.Use TIF more as a dedicated funding source as opposed to discretionary (not currently a reliable source of funding) 2.Bond out some portion of repairs to get caught up 3.Grant opportunities (e.g. Community Crossings) 4.Potential COVID stimulus funding (uncertain) SBStat 2020 Prospective Projects 1.Next Steps on Road Analysis 2.Neighborhood Health Indicators SBStat 2020 Next Steps for Road Analysis •What additional funding strategies should we pursue? •Short-term: ~$1M to cover gas tax funding gap •Are we comfortable spending down remaining MVH and LRS funds? Or do we tap into the general fund? •What can we be doing now to be first in line for COVID stimulus funding? •Long-term: ~$3.5M to maintain 6.6 PASER rating •TIF as dedicated funding source •Bond out some portion of repairs •Grant opportunities (e.g. Community Crossings) SBStat 2020 Neighborhood Health Indicators A prospective project for 2020 Neighborhood Stat Goal: Create a neighborhood health indicator map to be used for internal and/or external decision-making •Both qualitative and quantitative data, as well as best practice research •Emphasis on social determinants of health •Separate from previous discussions about visualizing neighborhood investment SBStat 2020 Best Practice Examples City Health Dashboards National City Health Dashboard Website Montgomery County, MD SBStat 2020 Survey Responses SBStat 2020 Survey Responses SBStat 2020 Survey Responses •Understand challenges facing specific neighborhoods •Identify target areas for programs/services •Track long-term impact of programs/services •Provide residents with a way to see changes in City neighborhoods over time •Inform neighborhood planning, policy making, outreach, budget prioritization, and local/national partnerships •Ensure equitable service delivery •Strengthen neighborhood connections and pride SBStat 2020 RSVP KPI Reporting Structure A prospective project for 2020 Neighborhood Stat Goal: To develop a proactive KPI reporting structure for RSVP •Can be used both internally and externally •Will hopefully reduce the number one-off requests for updates and data •Could serve as a best practice template for other relevant City programs/services SBStat 2020 Portfolio Summary Status of SB Stat projects in the queue for 2020 Project​Status​ Road Repair Funding Strategy Analysis RSVP KPI Reporting Structure ​​Neighborhood Health Indicators Map Trash and Yard Waste Pick-Up Outreach Vacant Commercial Property Strategy Legend Project on schedule Project delayed Project cancelled Project under consideration Questions to close out the quarter Do we have clear next steps for the key initiatives discussed today? Is the portfolio to the left still accurate? Should the projects next up in the queue be prioritized for next quarter? Are there any initiatives/areas of interest that should be added to the portfolio for next quarter? SBStat 2020 Celebrating Our Values This section highlights exemplary work happening in the City to improve performance that may otherwise go unnoticed SBStat 2020 South Bend Career Pathways •Over 250 graduates •CNA, QMA •CDL •Lean Mfg. •Child Development •Skills for Success in Mfg. •Graduate wages •Avg new = $17.79 •Avg prior = $8.00 •Avg difference = $10.15 SBStat 2020 Business Development: Current Projects and Construction SBStat 2020 RSVP Process Improvement •Job shadows with inspector and office teams •Current process map review and discussion •Final deliverables •Updated process maps •Collector app updates •Field notes template •Inspection checklist •KPI reporting recommendations SBStat 2020 Neighborhood Stat Q1 May 7, 2020SBStat