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Home My WebLink AboutSM 01-02-98SOUTH BEND REDEVELOPMENT COMMISSION SPECIAL MEETING January 2, 1998 10:20 a.m. Presiding: Robert W. Hunt, President 1. ROLL CALL 1308 County -City Building 227 West Jefferson Boulevard South Bend, Indiana Members Present: Mr. Robert W. Hunt, President Mr. Michael Donoho, Vice - President Ms. Eugenia S. Schwartz Mr. Philip J. Faccenda Members Absent: Ms. Paula N. Auburn, Secretary Legal Counsel: Ms. Ann -Carol Simons Redevelopment Staff: Mrs. Ann E. Kolata, Director Ms. Vangelean Urbanski, Recording Secretary Mr. John Stark, Economic Development Specialist Mr. Owen Rock, Economic Development Specialist Ms. Amy Tweeten, Economic Development Specialist Ms. Joanna Smith, Economic Development Specialist Ms. Regina Plummer, Intern 2. APPROVAL OF MINUTES Approval of the December 19, 1997, meeting Minutes were deferred to the January 16, 1998, meeting. 3. APPROVAL OF CLAIMS APPROVAL OF THE DECEMBER 19, 1997, MEETING MINUTES WERE DEFERRED TO THE JANUARY 16, 1998, MEETING Redevelopment Commission Claims submitted January 2, 1998, for approval. 212 CDBG COMMUNITY DEVELOPMENT Business Systems, Inc. $28.80 Grauvogel & Associates $425.00 Urban Land Institute $59.95 F:\ HOME\ CPHIPPS \WPDATA \COMMSN\010298.MIN -I- South Bend Redevelopment Commission Special Meeting - January 2, 1998 APPROVAL OF CLAIMS (CONT.) Upon a motion by Mr. Faccenda, seconded by COMMISSION APPROVED THE CLAIMS SUBMITTED Mr. Donoho and unanimously carried, the JANUARY 2, 1998, AND ORDERED THE CHECKS TO Commission approved the Claims submitted BE RELEASED January 2, 1998, and ordered the checks to be released. 4. COMMUNICATIONS Mrs. Kolata noted that she received a memorandum from Mary Beth Thompson of the Bureau of Housing in response to Ms. Schwartz's question at the last Commission meeting regarding the "As Is" value and the "After Rehab" value on the appraisal information sheet. Mrs. Kolata summarized Mary Beth Thompson's memorandum. She noted that the Bureau of Housing does not normally receive appraisals if the Bureau of Housing loan will be in a first position. She commented that if the loan is in an amount significantly less than the value of the property, the Bureau of Housing does not order an appraisal when it's in a first position. This also saves the home owner an appraisal fee. They will order appraisals in all other circumstances. 5. OLD BUSINESS a. Commission approval requested for Loan and Grant in connection with the Affordable Loan Program for property located at 229 E. Dubail. (Marcia Reaves) Mrs. Kolata stated that this is a home that the Housing Development Corporation F:\ HOME\ CPHWPS \WPDATA \COMMSN\010298.MIN -2- South Bend Redevelopment Commission Special Meeting - January 2, 1998 5. OLD BUSINESS (CONT.) a. continued.... would like to sell to Marcia Reaves and in connection with it is an Affordable Loan request of $4,600 at 2 % with monthly payments over 10 years. There is no grant associated with the loan. The Housing Development Corporation has not given its final approval for sale of the property, and the loan would not be approved if the Housing Development Corporation does not approve of the sale. Mrs. Kolata assumed that the Housing Development Corporation will have a sales price amount and the Bureau of Housing loan will be in the second position, but she wasn't sure if that was the case. Ms. Schwartz commented that much of the loan is for damages to the property resulting from vandalism while it was owned by the Housing Development Corporation. She asked if the Housing Development Corporation maintains insurance on the properties owned by them and why the insurance wasn't used to pay for the repairs. Mrs. Kolata noted that she wasn't sure about that issue and that she would speak with Mary Beth Thompson about this issue and would report that information back to the Commission. F:\ HOME\ CPHIPPS \WPDATA \COMMSN\010298.MIN -3- South Bend Redevelopment Commission Special Meeting - January 2, 1998 Ms. Schwartz asked permission to table item ITEM 5.A. WAS TABLED 5.a. There were no objections and item 5.a. was tabled. 6. NEW BUSINESS a. Commission approval requested for Resolution No. 1563 related to acquisition of property within the South Bend Central Development Area by Eminent Domain. Mrs. Kolata stated that these are two pieces of land located behind the Morris Civic Auditorium that are needed for the expansion of the Morris Auditorium. These two pieces of land were added to the acquisition list at the December 19, 1997, Commission meeting. The offering price is a combined price for both pieces of property. Upon a motion by Mr. Faccenda, seconded COMMISSION ADOPTED RESOLUTION NO. 1563 by Ms. Schwartz and unanimously carried, RELATED TO ACQUISITION OF PROPERTY WITHIN the Commission adopted Resolution No. THE SOUTH BEND CENTRAL DEVELOPMENT AREA BY EMINENT DOMAIN 1563 related to acquisition of property within the South Bend Central Development Area by Eminent Domain. b. Commission approval requested for Resolution No. 1564 determining to pay certain expenses incurred for local public improvements in or serving the Sample -Ewing Allocation Area (South Bend Allocation Area No. 8) from the Sample -Ewing Allocation Area (South Bend Allocation Area No. 8) Special Fund. F:\ HOME\ CPHIPPS \WPDATA \COMMSN\010298.MIN -4- South Bend Redevelopment Commission Special Meeting - January 2, 1998 6. NEW BUSINESS (CONT.) c. continued.... Mrs. Kolata noted that this resolution states the Commission's intent to appropriate $1,575,000 to pay expenses incurred for local public improvements. It also sets a public hearing on the resolution for 10:00 a.m., on January 16, 1998. Upon a motion by Ms. Schwartz, seconded by Mr. Faccenda and unanimously carried, the Commission amended Resolution No. 1564 by inserting "its intent" after the word "determining" in both the title and Section 1 of the resolution. Upon a motion by Mr. Faccenda, seconded by Ms. Schwartz and unanimously carried, the Commission adopted Resolution No. 1564, as amended, determining its intent to pay certain expenses incurred for local public improvements in or serving the Sample -Ewing Allocation Area (South Bend Allocation Area No. 8) from the Sample -Ewing Allocation Area (South Bend Allocation Area No. 8) Special Fund. c. Commission approval requested for Resolution No. 1565 determining to pay certain expenses incurred for local public improvements in or serving the South Bend Central Allocation Area (South Bend Allocation Area No. 1A) from the South Bend Central Allocation Area (South Bend Allocation Area No. 1A) Special Fund. F:\ Ii OME \CPHIPPS \WPDATA \COMMSM010298.MIN -5- COMMISSION AMENDED RESOLUTION NO. 1564 BY INSERTING "ITS INTENT" AFTER THE WORD "DETERMINING" IN BOTH THE TITLE AND SECTION 1 OF THE RESOLUTION COMMISSION ADOPTED RESOLUTION NO. 1564, AS AMENDED, DETERMINING ITS INTENT TO PAY CERTAIN EXPENSES INCURRED FOR LOCAL PUBLIC IMPROVEMENTS IN OR SERVING THE SAMPLE -EWING ALLOCATION AREA (SOUTH BEND ALLOCATION AREA NO. 8) FROM THE SAMPLE - EWING ALLOCATION AREA (SOUTH BEND ALLOCATION AREA NO. 8) SPECIAL FUND South Bend Redevelopment Commission Special Meeting - January 2, 1998 6. NEW BUSINESS (CONT.) c. continued.... Mrs. Kolata stated that this resolution states the Commission's intent to appropriate $450,000.00 for local public improvements. It also sets a public hearing on the resolution for 10:00 a.m., on January 16, 1998. Upon a motion by Ms. Schwartz, seconded by Mr. Faccenda and unanimously carried, the Commission amended Resolution No. 1565 by inserting "its intent" after the word "determining" in both the title and Section 1 of the resolution. Upon a motion by Mr. Faccenda, seconded by Ms. Schwartz and unanimously carried, the Commission adopted Resolution No. 1565, as amended, determining its intent to pay certain expenses incurred for local public improvements in or serving the South Bend Central Allocation Area (South Bend Allocation Area No. IA) from the South Bend Central Allocation Area (South Bend Allocation Area No. IA) Special Fund. d. Commission approval requested for Resolution No. 1566 determining to pay certain expenses incurred for local public improvements in or serving the Airport Economic Development Area (Allocation Area No. 1) from the Airport Economic Development Area (Allocation Area No. 1) Special Fund. F:\ HOME\ CPHIPPS \WPDATA \COMMSN\010298.MIN -6- COMMISSION AMENDED RESOLUTION NO. 1565 BY INSERTING THE WORDS "ITS INTENT" AFTER THE WORD "DETERMINING" IN BOTH THE TITLE AND SECTION 1 OF THE RESOLUTION COMMISSION ADOPTED RESOLUTION NO. 1565, AS AMENDED, DETERMINING ITS INTENT TO PAY CERTAIN EXPENSES INCURRED FOR LOCAL PUBLIC IMPROVEMENTS IN OR SERVING THE SOUTH BEND CENTRAL ALLOCATION AREA (SOUTH BEND ALLOCATION AREA NO. IA) FROM THE SOUTH BEND CENTRAL ALLOCATION AREA (SOUTH BEND ALLOCATION AREA NO. IA) SPECIAL FUND South Bend Redevelopment Commission Special Meeting - January 2, 1998 6. NEW BUSINESS (CONT.) d. continued.... Mrs. Kolata stated that this resolution states the Commission's intent to appropriate $1,295,000.00 to pay certain expenses incurred for local public improvements. It also sets a public hearing on the resolution for 10:00 a.m., on January 16, 1998. Upon a motion by Ms. Schwartz, seconded by Mr. Faccenda and unanimously carried, the Commission amended Resolution No. 1566 by inserting "its intent" after the word "determining" in both the title and Section 1 of the resolution. Upon a motion by Ms. Schwartz, seconded by Mr. Faccenda and unanimously carried, the Commission adopted Resolution No. 1566, as amended, determining its intent to pay certain expenses incurred for local public improvements in or serving the Airport Economic Development Area (Allocation Area No. 1) from the Airport Economic Development Area (Allocation Area No. 1) Special Fund. e. Commission approval requested for proposal from Development Concepts, Inc. for market analysis of the Oliver Plow Works site in the Sample -Ewing Development Area. Mrs. Kolata stated that an EDA Grant was received to study this area and the staff have been doing a number of things related to putting together a development F:\ HOME\CPHWPS \WPDATA \COMMSN\010298.MIN -7- COMMISSION AMENDED RESOLUTION NO. 1566 BY INSERTING "ITS INTENT" AFTER THE WORD "DETERMINING" IN BOTH THE TITLE AND SECTION 1 OF THE RESOLUTION COMMISSION ADOPTED RESOLUTION NO. 1566, AS AMENDED, DETERMINING ITS INTENT TO PAY CERTAIN EXPENSES INCURRED FOR LOCAL PUBLIC IMPROVEMENTS IN OR SERVING THE AIRPORT ECONOMIC DEVELOPMENT AREA (ALLOCATION AREA NO. 1) FROM THE AIRPORT ECONOMIC DEVELOPMENT AREA (ALLOCATION AREA NO. 1) SPECIAL FUND South Bend Redevelopment Commission Special Meeting - January 2, 1998 6. NEW BUSINESS (CONT.) e. continued.... strategy. The market analysis is the next activity to take place. Proposals were received from several firms. The staff recommended accepting the proposal from Development Concepts because it best addressed the idea of how to go through a market analysis for this site. Development Concepts' fee is $28,000. That includes a number of different studies, interviews and market analysis. Redevelopment has been doing a number of things— appraising the building, environmental work on the site and working with the property owner, Allied Products, out of Chicago. The concept is to have a plan for re -use of the entire site that may include demolition of buildings. If the buildings were to be demolished, what type of development should we be seeking? How should the site be laid -out to maximize development and are infrastructure improvements needed? There are over 30 acres of land on this site and a lot of the buildings on the site are obsolete. Ms. Schwartz asked if the Commission will own all of the data that Development Concepts collects. Mrs. Kolata responded that as part of the agreement, the Commission will own the data that is collected. F:\ HOME\ CPHIPPS \WPDATA \COMMSN\010298.MIN -8- South Bend Redevelopment Commission Special Meeting - January 2, 1998 6. NEW BUSINESS (CONT.) e. continued.... Upon a motion by Ms. Schwartz, seconded by Mr. Faccenda and unanimously carried, the Commission accepted the proposal from Development Concepts in the amount of $28,000 for market analysis of the Oliver Plow Works site in the Sample - Ewing Development Area subject to the Commission owning any and all data gathered by Development Concepts, Inc. f. Commission approval requested for bid specifications and design considerations for property located in the Airport Economic Development Area. Mrs. Kolata stated that the sale of 19 acres of land located at the Toll Road and the US 31 Bypass was put up for bid with the bids due on January 16, 1998. The staff would like to incorporate into the bid packet, bid specifications and design considerations. Mrs. Kolata commented that the staff is requesting the Commission's approval to include the bid specifications and design considerations as follows: the project must be started within two years of award; the 19 acres might be sold on a prorated basis; a deed restriction limiting additional billboards on the property and that the minimum purchase price was set based on an unimproved lot; if the road and utilities were extended, the purchase price will increase. F:\ HOME\ CPHIPPS \WPDATA \COMMSM010298.MIN -9- COMMISSION ACCEPTED THE PROPOSAL FROM DEVELOPMENT CONCEPTS IN THE AMOUNT OF $28,000 FOR MARKET ANALYSIS OF THE OLIVER PLOW WORKS SITE IN THE SAMPLE -EWING DEVELOPMENT AREA SUBJECT TO THE COMMISSION OWNING ALL DATA GATHERED BY DEVELOPMENT CONCEPTS, INC I r South Bend Redevelopment Commission Special Meeting - January 2, 1998 6. NEW BUSINESS (CONT.) E continued.... Upon a motion by Mr. Faccenda, seconded by Mr. Donoho and unanimously carried, the Commission approved the bid specifications and design considerations for property located in the Airport Economic Development Area. 7. PROGRESS REPORTS There were no Progress Reports. 8. NEXT COMMISSION MEETING: The next Regular Meeting of the Redevelopment Commission is scheduled for January 16, 1998 at 10:00 a.m. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Mr. Faccenda made a motion that the meeting be adjourne . Donoho seconded the motion and,gfejnfeting was adJ9urned at 10:45 a.m. Robert W. Hunt, President F:\HONffiCPHIPPS\WPDATA\COMMSN\010298.MIN -10- COMMISSION APPROVED THE BID SPECIFICATIONS AND DESIGN CONSIDERATIONS FOR PROPERTY LOCATED IN THE AIRPORT ECONOMIC DEVELOPMENT AREA THERE WERE NO PROGRESS REPORTS ADJOURNMENT Ann E. Kolata, Director