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HomeMy WebLinkAboutDecember 2018CITY OF SOUTH BEND HISTORIC PRESERVATION COMMISSION A Special Committee on Leeper Park Standards and Guidelines Review December 11, 2018 11:00 a.m. County —City Building Department of Community Investment 14th Floor, Conference Room South Bend, IN 46601 MICHELE GELFMAN A CERTIFIED LOCAL GOVERNMENT ELICIA FEASEL PRESIDENT OF THE NATIONAL PARK SERVICE HISTORIC PRESERVATION ADMINISTRATOR • EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 14005 County -City Building 1 227 W. Jefferson Blvd. I South Bend, Indiana 466011 p 574.235.9371 1 f 574.235.92011 southbendin.gov Elicia Feasel 4om: Velvet Canada <velvet@matthewsllc.com> nt: Tuesday, December 11, 2018 6:40 PM To: Elicia Feasel Cc: tedwardgordon@aol.com; mgelfman@nd.edu; fisherg46@gmail.com; Adam Toering; Tim Corcoran; Sandra Kennedy Subject: Follow up Leeper Park Standards and Guidelines Committee Just to follow up on today's meeting about parks standards and what we came up with: 1. We have general guidelines titles laid out based off of examples from other guidelines 2. We have selected specific items that are of historic significance for Leeper Park. Items that need to be done to more forward since we all kinda had to leave and didn't really get to touch on this. (Please feel free to add anything I missed) 1. Propose staff starts a rough draft of writing up the general guide lines and then specifics for the parks. 2. Committee members would like to see more examples other than the boston example ours was based on. 3. Committee meets again once rough draft is started to review and compare to other examples that have been found. Legal and procedural questions after our meeting today. 1. If the Leeper park additional guidelines were never properly adopted by the board (this being found out after search) then should they even be a part of the standards and guidelines. It not, how do we address this at our next eeting? 2. What are the steps to revising and/or adopting and/or adding new guidelines and standards? This still seems to be an unanswered question as we mover forward. it would just be nice to have a step by step of what needs to be done. 3. Who needs to be notified about changes? Please feel free to add other notes or comments that I might have missed. Thanks, - Velvet Canada Project Manager/Designer (979) 739-2640 Velvet@MatthewsLLC.com www.MatthewsLLC.com On Wed, Nov 21, 2018 at 3:57 PM Elicia Feasel <efeasel@south bend in.gov> wrote: Please provide suggested edits to your section by December 3. • 9.1 and 9.2 Elicia 9.3 and 9.4 Adam 9.5 and 9.6 Greta 9.7 and 9.8 Velvet 9.9 and 9.10 Michele 9.11 Tom IMPORTANT NOTICE! This E -Mail transmission and any accompanying attachments may contain confidential information intended only for the use of the individual or entity named above. 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If verification is required, please request a hard -copy version. • • 0 CITY OF SOUTH BEND HISTORIC PRESERVATION COMMISSIOI\ MEETING AGENDA —MONDAY, DECEMBER 17,2018-5:30 PM COUNTY— CITY BUILDING, 13TH FLOOR, ROOM 1308 I. CALL TO ORDER II. ROLL CALL III. PUBLIC HEARING a. CERTIFICATE OF APPROPRIATENESS i. 2018-1204 50106 Bittersweet Trail #117-76/amended 11-1987 Local Landmark (County)/National Register of Historic Places IV. PRIVILEGE OF THE FLOOR V. REGULAR BUSINESS a. APPROVAL OF MINUTES b. STAFF REPORTS c. COMMITTEE REPORTS I. Leeper Park Standards and Guidelines Review VI. OLD BUSINESS a. Resolution 18-03 VII. NEW BUSINESS a. 2019 HPC officer elections VIII. ANNOUNCEMENTS AND MISCELLANEOUS MATTERS a. 2019 HPC meeting dates IX. ADJOURNMENT Telephone interpreter service is available upon request free of charge for individuals with limited English proficiency. Auxiliary aid or other services are available upon request free of charge. Please give reasonable advance request when possible. PRESIDENT A CERTIFIED LOCAL GovE'�NAIENT ELIGIA FEASEL OF THE NATIoNm. PARK SERVICE HISTORtC PRESERVATION ADMINTSTR ATOR • EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 14005 County -City Building 227W. Jefferson Blvd. South Bend, Indiana 46601 p 574,235.9371 f 574.235.9201 www.southbendin.gov • IM'MI�I HISTORIC PRESERVATION COMMISSION PUBLIC SIGN IN SHEET December 17, 2018 Because distribution of federal funds may be involved, the City of South Bend is required to maintain a record of whether members of the public attending this hearing or event are minorities. Please designate your status using the following letters: w (White/Caucasian), B (Black), H (Hispanic), O (Other). If you are female, include F, and if you are disabled, include D. Hearing of Visitors is limited to three (3) minutes per person. ADDRESS W, B, H, O r V EgliL F, D STAFF REPORT • CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: December 12, 2018 Application Number: 2018-1204 Property Location: 50106 Bittersweet Trail Architectural Style/Date/Architect or Builder: L-Plan/Italianate/1877/William C. Kownover Farm Property Owner: David A. Visser Landmark or District Designation: Local Landmark, Ordinance No. 117-76, amended 11-1987, Indiana State Register of Historic Places Rating: Outstanding DESCRIPTION OF STRUCTURE/ SITE: The Kownover farmhouse is a 2 '/2 story brick house with asphalt shingle roof and stone foundation. 2/2 wood windows with segmental arches, with keystones, brick heads, and stone sills, and two bay windows on the front. A portico with flat roof supported by square wood columns covers the front entrance. The property has a summer kitchen of brick to match the house, a silo, as well as a one and a half story barn structure. ALTERATIONS: Original bay windows roofs have been replaced with higher pitch and wood shakes. Aluminum storm windows have been added. There is a small addition to the rear of the house. Between May 2012 and December 2014, the front portico was removed without a COA. The barn was taken down in 2014 without a COA. Green space at site of former barn has been developed with a stone wall built of original barn foundation stones. COA 2017-0403A approved installation of egress window on north side of house and landscaping to screen window and adjacent A/C unit, creation of dumpster pad along south side of drive adjacent to road, to be enclosed with fence, gates, and evergreens, and extension of gravel driveway. COA 2017-0501 approved installation of 6'H • dog-ear wood stockade panels along north property line. Appropriate shade tolerant plants and/or junipers to be installed as necessary. COA 2017-1204A was tabled indefinitely by the Historic Preservation Commission — the absence of a decision on the application resulted in the issuance of an approved COA on January 18, 2018. COA 2018-0306A allowed for the installation of a 40' windmill. COA 2018-1001C allowed for the deconstruction of the corn crib. APPLICATION ITEMS: "Deconstruction has been completed as approved. This CoA is for the reconstruction. See attached supporting documentation and proposal. " - DESCRIPTION OF PROPOSED PROJECT: Applicant seeks approval for the following: 1. Construction of detached corn crib building, a. Roughly a 20' by 36' structure, i. Situated close to the existing barn building, 1. 2' separation from the original building, 2. Applicant has expressed interest in concealing the separation behind lattice work, ii. Replicating the previous structure in appearance and construction, 1. Replacement windows on the north and west faces, a. Salvaged windows from the HPC inventory were being considered, although none are available, b. Staff has suggested that the applicant pursue salvage windows from Restore or other reclamation stores, c. Alternatively, new manufacture Northview wood barn sash windows have been approved in similar projects. 2. Replacement man -door on the west face, 3. Replacement garage door on the east face, • a. Applicant has expressed desire to utilize a `barn door' garage door as opposed to the metal generic garage door as was previously found on the corn crib, 4. Half of the structure will replicate the corn crib with slats. PRESERVATION SPECIALIST REPORT: N/A • GROUP B STANDARDS: LOCAL LANDMARKS: A. Maintenance The maintenance of any historical structure or site shall in no way involve any direct physical change except for the general cleaning and upkeep of the landmark. The Commission shall encourage the proper maintenance of all structure or sites. B. Treatment Treatment shall be defined as any change of surface materials that will not alter the style or original form. Such improvements include re- roofing, glazing, or landscaping lawns and may involve a change that can potentially enhance or detract from the character of the landmark. A treatment change of any surface whether on the landmark or in its environment may require a Certificate of Appropriateness if it significantly alters the appearance of the landmark. Although these kinds of changes may not require a Building Permit, a Certificate of Appropriateness may be necessary. The commission should review the proposed treatment for character and style consistency with the original surfaces. C. Renovation and Additions Renovation is the modification of a structure, which does not alter the general massing while an addition, is a change in mass. A modification, which involves the removal of a part of the landmark, should be considered under demolition (see demolition). Additions to landmarks should not detract from the original form and unity of the landmark and should not cover singular examples of architectural detail. Additions to landmarks should be added in a manner that does not disrupt the visible unity of overall appearance of the site. The proportions, materials and ratios of the existing structures should be carried through in the additions. Care should be taken not to change or alter the following: 1. Structure—Necessary structural improvements, where safety demands should be accomplished in such a way as to cause minimal visual change to the original style and construction. 2. Material—Additions and improvements involving any new material in the landmark should be of the same material as the original. It should be the same size and texture. An alternative material may be allowed if it duplicates the original. a. wood—all wood trim should conform with existing trim in shape and size. b. siding materials—the Commission discourages the covering or alteration of original materials with additional siding. Structures already sided with incompatible materials should be returned to a siding similar to the original when renovation is considered. D. Demolition Historic landmarks shall not be demolished. When a landmark poses a threat to the public safety, and demolition is the only alternative, documentation by way of photographs, measured drawings, or other descriptive methods should be made of both the exterior and interior of the landmark. The person or agency responsible for demolition of the landmark shall be responsible for this documentation. E. Moving • The moving of landmarks is discouraged, however, moving is preferred to demolition. When moving is necessary, the owner of the landmark must apply to the Commission for a Certificate of Appropriateness. F. Signs No neon or flashing signs will be permitted unless they are original to the structure. Billboards and super -graphics will also be disallowed. Only one appropriate identifying sign will be permitted per business. G. Building Site and Landscaping 1. Required Major landscaping items, trees, fencing, walkways, private yard lights, signs (house numbers) and benches which reflect the property's history and development shall be retained. Dominant land contours shall be retained. Structures such as: gazebos, patio decks, fixed barbecue pits, swimming pools, tennis courts, green houses, new walls, fountains, fixed garden furniture, trellises, and other similar structures shall be compatible to the historic character of the site and neighborhood and inconspicuous when viewed from a public way. 2. Recommended New site work should be based upon actual knowledge of the past appearance of the property found in photographs, drawings, and newspapers. Plant materials and trees in close proximity to the building that are causing deterioration to the buildings historic fabric should be removed. However, trees and plant materials that must be removed should be immediately replaced by suitable flora. Front yard areas should not be fenced except in cases where historic documentation would indicate such fencing appropriate. Fencing should be in character with the buildings style, materials, and scale. 3. Prohibited No changes may be made to the appearance of the site by removing major landscaping items, trees, fencing, walkways, outbuildings, and other elements before evaluating their importance to the property's history and development. Front yard areas shall not be transformed into parking lots nor paved nor blacktopped. The installation of unsightly devices such as TV reception dishes and solar collectors shall not be permitted in areas where they can be viewed from public thoroughfares. 0 STAFF RECOMMENDATION: The submitted plan allows for the replicated corn crib to be built • separately from the existing barn structure; this new construction will appear (from the street and approaching drive) to remain connected. Staff recommends approval of this proposed reconstruction, based upon the adherence of the project to the Group B Standards and Guidelines, specifically Section C, Renovations and Additions. Written by Adam Toering Historic Preservation Specialist Approved by Elicia Feasel Historic Preservation Administrator 0 Diagram 1- 50106 Bittersweet Trail as seen in 2016 (top) and 2013 (bottom). • LI • - . , .,,W ... ,�..�. ,.�wr.,,. "�*��r� , a�GkA�:: wua+:�.s�ti5 e� «. ,, .. ... •�;b� "r�'a ;:,.� zy, � ., . '25 ..................... b� P> ' T 'i r ' a+ _ w r y � a' Wsm e %", GI . w4 P.rf 4y C a^ t a r: DECO 3 2Q18 Aec. 76 57-56 TAQVP HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY County—City Building, South Bend, IN 46601 http://www.southbendin.gov/government/departmcnt/community-investment Phone: 574/235.9371 Fax: 574/235.9021 Email: hpcsbsjc@southbendin.gov Timothy S. Klusczinski, President A Certified Local Government of the National Park Service Elicia Feasel, Historic Preservation Administrator APPLICATION FOR A — CERTIFICATE OF APPROPRIATENESS OFFICE USE ONL >—>DO NOT COMPLETE ANY ENTRIES CONTAINED IN THIS BOX—<—OFFICE USE ONLY Date Received: 112- 2 o i $ Application Number: 2018 _ 1204 Past Reviews: © YES (Date ufLast Review) 10/15/2018 ❑ NO Staff Approval authorized by: Titre: Historic Preservation Commission Review Date: ❑ Local Landmark ❑ Local Historic District (Name) ❑ National Landmark ❑ National Register District (Name) Certificate Of App ro riateness: E Denied ❑ Tabled ❑ Sent To Committee ❑ Approved and issued: Address of Property for proposed work: R f 6fj,t%'� �S /" %'ls Cor(' ?rYr=�7 1A) (Street Number—Street Narne—City—Zip) Name of Property Owner(s):Phone #: Address of Property Owner(s): v�5 to / ��//�JGd 47'�AbWA-! 345V,e /b(/ yf /lam (Street Number—Street Name—City—Zip) Name of Contractor(s): Phone #: Contractor Company Name: r, Address of Contractor Company: (Street Number—Street Name—City—Zip) Current Use of Building: e G (Single Fami Vacant—etc.) Type of Building Construction: r Gl` �/ , N 1-i 0144;5 000 lCeAA' G2 }A tJ yT (Wood Fra)?ce---Eric,(—S1©ne—Steel--Concrete---011ier) Proposed Work: an -Kind ❑ Landscape ❑ New ❑ Replacement (not in-kind) ❑ Demolition (more than one box may be checked) Owner a -mail; t V 1 yfs f v a) 69A&A5T, ttje'r nd/or Contractor e-mail: RiPG� CgM/l7� , Cyh( X 0 /--, and/or X Signature of Owner Signature of Contractor • By signing this application I agree to abide by all local regulations related to project and to obtain a Building Department Permit, if applicable. —APPLICATION REQUIREMENTS ARE LISTED ON REVERSE SIDE— The Kownover Farmstead 50106 Bittersweet Trail Granger, Indiana 46530 Corn Crib Project - Reconstruction Background The building referred to as the Corn Crib was attached to another building on the property & has been called a garage and also referred to a barn. In any case, the corn crib is considered original or at least vintage, but the garage was added much later. The buildings had an aw" abuttment that created water and ice retention threatened both building structures. The exter wall of the corn crib was suffering exposure fr the elements in combination with disrepair ovi the years. The portion called the corn crib wa; deemed non -salvageable, and a CoA was approved previously to deconstruct the corn ci portion in conjunction with a to -be -clarified reconstruction plan. Update Deconstruction has been completed and the exposed end of the garage is now tarped for the winter, and the area is clean, tidy and yet taped for human safety in case there are errant nails. CoA - reconstruction This CoA application is to describe and convey detail of the reconstruction of the corn crib in like fashion, with like elevations, however with one important exception exteriorly, and that is the creation of a 2' gap between the buildings for storm water and snow control. The only other variance from the original structure is how we handle the interior. This is not an issue • for HPC, but it is unresolved whether this will be a structure allowing for interior storage (not sure we need) or if it will be made suitable as a gathering space (slightly more attractive of an idea). The exterior of the building would look identical to the sketches, however the slats MAY be a false surface and have a black layer behind the slats of the crib as part of a closed -off wall. If it is a gathering space, we may choose to leave it slatted and "open air" to the interior. Both interior options create a heavy burden for upkeep and wood protection since there is greater exposure to the elements on the slatted surfaces. Frame and finishing material shall be wood. We have a considerable amount of barn wood on site from the previous barn demolition. Structural members will need to be sound and new, but exterior pieces will be endeavored to include vintage wood where feasible. Roof shall be asphalt shingle as was previously on the corn crib building. Color selections will attempt to match garage and former corn crib structure. We plan to pour a cement floor inside the corn crib building. Eaves and downspouts that match those approved for the home, will be used to replace damaged ones on the garage, and will be installed on the edges of each roof between the garage and corn crib. Reconstruction timing will be spring 2019. Resp y submit ed, David A. Visser Attachments: Photos on the ensuing pages show previous structure and proposed elevations. The final page shows the general architectural layout of the proposed structure. • Original garage and corn crib building Rendering of final reconstruction, maintaining west elevation view while creating gap between the buildings. (additional detail on next page) • • r: • R/pelA Il1s� b s,'ds�lar b malrit mdetltp MINUTES OF A MEETING OF THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY November 19t", 2018 13" Floor Conference Room County — City Building South Bend, IN 46601 I. CALL TO ORDER President Gelfman called the meeting to order at 5:34 pm. Members of the Public Present: Ann Chara-Bailey, 916 Riverside Drive Tim Corcoran, 227 W Jefferson, Suite 1400 Brad Emberton, 26320 Twin Lakes Trail Andrew Hoffmann, 916 Riverside Drive Justin Leatherman, 1032 E Wayne Fengrong Ma, 51340 Lake Pointe, Granger, IN 46530 David Wyncott, 916 Riverside Drive II. ROLL CALL Members Present: Michele Gelfman, President; Greta Fisher, Architectural Historian / Secretary; Tom Gordon, Asst. Secretary; Velvet Canada Members Not in Attendance: Elizabeth Hertel, Vice President; Joseph Molnar, Treasurer; Becky • Bonham Staff Present: Elicia Feasel, Historic Preservation Administrator; Adam Toering, Historic Preservation Specialist; Sandra Kennedy, Legal Counsel; Steve Szaday, Historic Preservation Inspector III. PUBLIC HEARING A. CERTIFICATE OF APPROPRIATENESS 1. 760 Portage COA# 2018-1001A #9574-05 Chapin Park Local Historic District Representation: N/A STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: October 8, 2018 Application Number: 2018-1001A EXTENSION Property Location: 760 Portage Architectural Style/Date/Architect or Builder: American Foursquare / 1907 Property Owner: Spencer and Max Watson Landmark or District Designation: Chapin Park Local (Ordinance #9574-05) and National Historic District Rating: Contributing DESCRIPTION OF STRUCTURE/SITE: 2 % story square plan house with hipped roof with hipped dormers. Full width front porch with hipped roof, two brick supports, and solid brick rail. Walls are covered with aluminum siding. Windows are original wood 1/1 double hung. • ALTERATIONS: Aluminum siding is not original. Soffits are covered in aluminum. I APPLICATION ITEMS: "Replace aluminum siding with vinyl siding duplicating original clapboard style siding; install pocket window inserts into dilapidated windows; remove 3 windows (one in dining, kitchen, crib room); update window casings with aluminum -wrap; replace entry door with 3 panel mission and side entry with 6 panel steel ." DESCRIPTION OF PROPOSED PROJECT: Applicant seeks a Certificate of Appropriateness for improvements on the structure: i Siding a 13- 0. d— 2. Windows a. Replace original wood double hung windows with new JELD-WEN Best Series Vinyl Double Hung "pocket" windows. Years of deferred maintenance and inappropriate repairs have rendered the original wood windows in poor condition. Proposed pocket windows will allow for installation without disturbing the trim on either the inside or outside. Light will be reduced by an inch on width and a half inch on height. b. Applicant has investigated alternate materials, on Staff's recommendation, as well as the possibility of adding storms to existing windows. -3. Vllindeyl, Trim a. histall alu er- all existing window trim, ineluding horizontal and vei4ieal eempenefits. 4. Moors C<M s4eel deer in1e- iv�..4 n a. 1».�taA,iew—=s.rien-stye„ b. Inst ll ne ., 6 panel solid steel door- iRto side .e i SITE VISIT REPORT: October 1, 2018 RE: 760 Portage On September 24, 2018 I visited the property located at 760 Portage with the owners. I had the opportunity to photograph the exterior of the house and inspect the windows inside as well. Following is the breakdown of that inspection. West side (front) no storm windows on this side First floor 1 -large double hung window to the north of the front door -window is in fair shape structurally but has been screwed in place which has damaged the sashes and the pulleys have been filled with clear caulk. 1 -fixed window to the south of the front door -window is non-operable and has been caulked in place. Structurally sound but removal of caulk and sash may be difficult Second floor 4 -double hung windows -all four windows have rotted meeting rails on both upper and lower sashes. Three out of the four sills are split with deep crevices. Those will also need repair or replacement. Only one of these windows were operable North side First floor 1 -double hung window towards rear -lower sash is missing meeting rail. Sill is rotted and upper sash is screwed shut 3 -double hung windows in single bank -these windows have a rotted common sill. The windows have been screwed shut, caulked pulleys and severely damaged lower sashes 1 -double hung window toward front -lower sash framework is broken and rotted at corner. Second floor I -double hung window -lower sash is rotted through and has its joints have separated. Sleeping porch 1 -double hung window -rotted sill and side jamb, caulked pulleys • I -stationary window -located in closet, cracked sill sash is soft, but not rotted I -double hung window toward front of house 2 -window has rotten and broken lower sash, sill is buckled. East side (rear) First floor . 3 -double hung windows in a single bank -2 of the windows are 6 over 1 patterned. These differ from the 1 over 1 pattern though most of the house, may not be original. The bank has a rotted common sill. The lower left has dropped over an inch due to water infiltration. The framework as a whole is rotted 3 to 4 inches from the sill up. 1 -covered window opening unveiled 10/1/18. No window jamb or pieces remaining 1 -stationary window boarded up. No sash remains, was used to hold air conditioner. Sill is water rotted. Second floor 4 -double hung windows -2 double banks, these are wood but newer than the rest of the house. This area appears to be a sleeping porch as it has an exterior door as an entrance. All the windows in this area are painted or screwed in place. Structurally most sound of any in house. South side First floor 2 -double hung windows -2 in a single bank, 6 over I pattern. Structural sound but need scraping and new ropes. Single stationary window towards rear -Structurally sound, one of few with wood storm window Second floor 2 double hung windows -2 in a single bank meeting rails are damaged. Damaged jambs at sill 1 double hung window -window operates but needs scraping, ropes and glazing 1 double hung window, towards rear of house -bottom of lower sash is cracked at lift. handle, sleeping porch area Overall, all the windows need scraping and reglazing. Most of the upper sashes are painted or screwed in place and the meeting rails are not lining up or closing properly. The windows if kept, will need removal, scraped, repainted, glazed, re -roped, and realigned. The windows out of the direct weather on the south and east are better off in condition than the other two sides. I also was able to view the structure on Monday, October 1, 2018 to view areas of the house where the owners had removed sections of the aluminum siding in order to determine the condition of the original clap board siding underneath. First thing I noticed was the amount of holes that were made to inject insulation. There are hundreds on each side without rhyme or reason and most without plugs. They are not lined up to floor levels as this technique is usually done. There is an infestation of yellow jackets in these holes. They have bedded in the cavities behind the siding via these holes especially in the northeast corner of the structure. The siding outside of the holes has a different reveal on the lower half versus the upper half. Many of the corner boards should be replaced. The siding would need the paint scraped and repaired where needed, and there are several courses that I could see that would need replacement. I was told by the owner that the paint was lead based, but I did not test it myself to verify that statement. I do not have a percentage of siding that needs to be replaced, the owner will continue to remove more aluminum siding as that will have to happen no matter what the future plan. I would like to revisit the site after more aluminum is removed to get a more accurate reading of the state of the original siding. The soffits are also an issue as there are aluminum, wood, and exposed rafters present. In any case, additional venting is suggested. Steve Szaday Preservation Inspector STANDARDS AND GUIDELINES: CHAPIN PARK II. EXISTING STRUCTURES A. BUILDING MATERIALS Original exterior building materials in the district include brick, stucco, clapboard, wood shingles, and brick or stone masonry. In some instances, vinyl, composite and aluminum siding have been applied over the original material. Required Original exterior building materials shall be retained when possible. Deterioration of wood materials shall be prevented through repair, cleaning and painting. The existing architectural detail around windows, porches, doors and eaves shall be retained or replaced by replicas of the same design when deteriorated beyond repair. Masonry, including brick and stucco structures, shall be maintained, and properly cleaned only when necessary to halt deterioration or to remove stains and shall be done in a method acceptable for the preservation of the surface: i.e. low-pressure water and soft natural bristle brushes. Brick or masonry mortar joints should be repointed only when there is evidence of moisture problems, or when sufficient mortar is missing to allow water to stand in the mortar joint. Existing mortar shall be duplicated in composition, color, texture, joint size, method of application and joint profile. . When repairing stucco, stucco mixture shall be used. A professional shall make a study of the old stucco, to determine the exact mixture and underlayment used in the original work. Some repair methods are not compatible with the original techniques and may cause early disintegration of the repair work and the original work. Ample ventilation must be afforded the structure when siding is installed, in order to prevent increased deterioration of the structure from moisture and insects. Recommended Whenever possible, the original building materials should be restored. When maintaining or repairing original siding is not feasible, aluminum, vinyl or composite siding may be used. When used over wood surfaces, this siding should be the same size and style as the original wood. Every effort should be made to retain the original trim around windows, doors, cornices gables, eaves and other architectural features. Property owners should contact the Historic Preservation Commission of South Bend and St. Joseph County prior to initiating any restoration or rehabilitation effort. The Commission is an invaluable source of information about all facets of rehabilitation and restoration — materials, methods, contractors and the like. Prohibited Wood siding shall not be resurfaced with new materials that is inappropriate or was unavailable when the building was constructed, such as artificial stone, brick veneer, asbestos or asphalt shingles. Sandblasting or the use of harsh detergents shall not be used on masonry including brick, stucco, limestone, flagstone and sandstone. This method of cleaning erodes the surface material and accelerates deterioration. Repointing shall not be done with a mortar of high Portland cement content which can often create a bond that is stronger than the building material. Usage of Portland cement can cause deterioration as a result of the differing coefficient of expansion and porosity of the historic masonry unit and the mortar. This most often results in serious damage to,adjacent brick. Unpainted masonry surfaces shall not be painted unless they had been painted originally. Paint shall not be removed from masonry surfaces by any means that damage the surface. Not Recommended Waterproof or water repellant coatings or surface consolidation treatments should not be used on masonry surfaces unless required to solve a specific problem that has been studied and identified. Coatings are frequently unnecessary and expensive, and can accelerate deterioration of the masonry. Mortar joints, which do not need repointing, should not be repointed. Wood siding should not be power -washed. C. WINDOWS AND DOORS Window and door frames are in most cases wood and vary depending upon the style of the home. Many are double -hung windows with wood trim and sills. Brick structures have stone sills and brick lintels. In some cases where aluminum siding has been applied, the window and door trim has been covered. About half of the structures in the district have aluminum storm windows; the other half have wood storm windows. Required Original windows and doors shall be retained including sashes, lintels, sills, shutters, decorative glass, pediments, hoods and hardware. When deteriorated beyond repair, they shall be replaced with units and trim resembling the original. Recommended is Wood storm windows and doors painted or finished to match the original should be used but should not damage existing frames. If new sashes or doors are installed, the existing or original materials, design and hardware should be used. When metal storm doors are used, they should be painted, anodized or coated to match the existing. When awnings are used, they should be of canvas material. STAFF RECOMMENDATION: 1. Approval of 3.5" and 4" vinyl siding and "smooth" side of the decorative composite trim and for enclosure of three specified windows. Applicant has voluntarily decided to retain existing windows. Written by Elicia Feasel Historic Preservation Administrator APPLICATION VOLUNTARILY WITHDRAWN. Commissioner Gordon made a motion to accept the withdrawal of the application. Commissioner Fisher seconded the motion. Four in favor, none opposed. Vote: 4 — 0. Motion to accept the withdrawal of the application passes. • 2.1032 E Wayne / 305 Eddy COA# 2018-1102 #9939-09 Local Landmark rd Representation: Brad Emberton, 26230 Twin Lakes Trail STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: November 2, 2018 Application Number: 2018-1102 Property Location: 1032 E Wayne / 305 Eddy Architectural Style/Date/Architect or Builder: Gable -front / 1882 / "Lister / Plotkin House" Property Owner: Emberton Development, LLC Landmark or District Designation: Local Landmark, Ordinance #9939-09 Rating: Contributing DESCRIPTION OF STRUCTURE/ SITE: One and a half story gable -front structure on a cut fieldstone foundation. Walls are of yellow brick laid in a common bond. The roof is covered in slate shingles with a shed dormer on the east face. A concrete stoop and steps with metal railing allows access to the north entrance. Original windows were replaced with 3 -light fixed sash units; `modern' doors were installed at the same time. A parking lot for the office is on the south side. ALTERATIONS: The 1957 remodel of the structure included the removal of the front porch, the replacement of the windows and doors, and the construction of the parking paddock. At that time, the structure became a medical office. APPLICATION ITEMS: "Replace some windows (5) Anderson 400 (wood)! vinyl. " DESCRIPTION OF PROPOSED PROJECT: Applicant seeks approval for the following improvements to the site: 1. Removal of five (5) non -original 3 -light fixed sash windows from the ground floor of the structure. 2. Windows to be replaced with Anderson 400 series Vinyl -clad wood windows. 3. Property owner has expressed a desire to utilize a vertical `two -over -two' divided -light pattern in the replacement windows. SITE VISIT REPORT: N/A GROUP B STANDARDS: LOCAL LANDMARKS: The Commission has the authority to determine the architectural merits and the extent of any proposed treatment, renovation, or addition to a historic landmark. The commission will require drawings, plans, specifications, and/or samples where appropriate. A. Maintenance The maintenance of any historical structure or site shall in no way involve any direct physical change except for the general cleaning and upkeep of the landmark. The Commission shall encourage the proper maintenance of all structure or sites. B. Treatment Treatment shall be defined as any change of surface materials that will not alter the style or original form. Such improvements include re -roofing, glazing, or landscaping lawns and may involve a change that can potentially enhance or detract from the character of the landmark. A treatment change of any surface whether on the landmark or in its environment may require a Certificate of Appropriateness if it significantly alters the appearance of the landmark. Although these kinds of changes may not require a Building Permit, a Certificate of Appropriateness may be necessary. The commission should review the proposed treatment for character and style consistency with the original surfaces. C. Renovation and Additions Renovation is the modification of a structure, which does not alter the general massing while an addition, is a change in mass. A modification, which involves the removal of a part of the landmark, should be considered under demolition (see demolition). Additions to landmarks should not detract from the original form and unity of the landmark and should not cover singular examples of architectural detail. Additions to landmarks should be added in a manner that does not disrupt the visible unity of overall appearance of the site. The proportions, materials and ratios of the existing structures should be carried through in the additions. Care should be taken not to change or alter the following: 1. StructureNecessary structural improvements, where safety demands should be accomplished in such a way as to cause minimal visual change to the original style and construction. 2. Material—Additions and improvements involving any new material in the landmark should be of the same material as the original. It should be the same size and texture. An alternative material may be allowed if it duplicates the original. a. wood—all wood trim should conform with existing trim in shape and size. b. siding materials—the Commission discourages the covering or alteration of original materials with additional siding. Structures already sided with incompatible materials should be returned to a siding similar to the original when renovation considered. D. Demolition Historic landmarks shall not be demolished. When a landmark poses a threat to the public safety, and demolition is the only alternative, documentation by way of photographs, measured drawings, or other descriptive methods should be made of both the exterior and interior of the landmark. The person or agency responsible for demolition of the landmark shall be responsible for • this documentation. E. Moving The moving of landmarks is discouraged, however, moving is preferred to demolition. When moving is necessary, the owner of the landmark must apply to the Commission for a Certificate of Appropriateness. F. Signs No neon or flashing signs will be permitted unless they are original to the structure. Billboards and super -graphics will also be disallowed. Only one appropriate identifying sign will be permitted per business. G. Building Site and Landscaping (These standards apply to both A and B) 1. Required Major landscaping items, trees, fencing, walkways, private yard lights, signs (house numbers) and benches which reflect the property's history and development shall be retained. Dominant land contours shall be retained. Structures such as: gazebos, patio decks, fixed barbecue pits, swimming pools, tennis courts, green houses, new walls, fountains, fixed garden furniture, trellises, and other similar structures shall be compatible to the historic character of the site and neighborhood and inconspicuous when viewed from a public way. 2. Recommended New site work should be based upon actual knowledge of the past appearance of the property found in photographs, drawings, and newspapers. Plant materials and trees in close proximity to the building that are causing deterioration to the buildings historic fabric should be removed. However, trees and plant materials that must be removed should be immediately replaced by suitable flora. Front yard areas should not be fenced except in cases where historic documentation would indicate such fencing appropriate. Fencing should be in character with the buildings style, materials, and scale. 3. Prohibited No changes may be made to the appearance of the site by removing major landscaping items, trees, fencing, walkways, outbuildings, and other elements before evaluating their importance to the property's history and development. Front yard areas shall not be transformed into parking lots nor paved nor blacktopped. The installation of unsightly devices such as TV reception dishes and solar collectors shall not be permitted in areas where they can be viewed from public thoroughfares. STAFF RECOMMENDATION: The Standards and Guidelines state that any new material `in the landmark should be of the same • material as the original. It should be the same size and texture" (emphasis added). The subject windows are not original to the structure and possibly date to a 1957 remodel. Staff supports replacing the windows with a style and format more in keeping with the age of the house. The proposed Anderson 400 windows — being clad in vinyl — cause some hesitation; Staff would prefer to see an Aluminum -clad Anderson window (or comparable product) in lieu of the proposed product. Written by Adam Toering Historic Preservation Specialist Approved by Elicia Feasel Historic Preservation Administrator Applicant amended his application to accommodate the installation of an aluminum clad window. Commissioner Fisher made a motion to approve COA #2018-1102 as amended. Seconded by Commissioner Canada. Four in favor, none opposed. Vote: 4 — 0 Motion to approve COA#2018-1102 is passed. • 0 3. 916 Riverside Drive COA# 2018-1107 #7469-85 Riverside Drive / Chapin Park Representation: Andrew Hoffmann, 916 Riverside Drive 46 David Wyncott, 916 Riverside Drive Ann Char -Bailey, 1020 N Notre Dame Avenue STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: November 14, 2018 Application Number: 2018-1107 Property Location: 916 Riverside Drive Architectural Style/Date/Architect or Builder: Tudor Revival / 1906 / "Cutter House" Property Owner: David Wyncott Landmark or District Designation: Riverside Drive Local Historic District (Ordinance #7469-85), Chapin Park Historic District Rating: Outstanding DESCRIPTION OF STRUCTURE/SITE: This two -and -a -half story square plan Tudor Revival sits on a brick foundation. Walls are brick, stucco, and timber, with a projecting bay supported by brick and decorative columns. The roof is gabled and steep, with 12/12 plain boxed cornices and wide wooden rake board. A single offset brick chimney punctuates the roofline. Windows are double hung, predominantly 9/1 flat with plain styling and wooden trim. The paneled main entrance door is flanked by sidelights. ALTERATIONS: COA #2003-0414 allowed for the installation of a aluminum 6' tall fence and 4' chain link fence at rear of property. COA #2004-1015 allowed for the tear -off and re -roofing, as well as installation of ice -and water shield. COA #2014- 0514 allowed for window re -installation on the north and northwest facades. COA #2014-0826 allowed for the replacement of wood windows. COA #2014-0905 allowed for the replacement of the asphalt shingles on the conservatory with in-kind material. COA #2014-0905A allowed for the reconstruction of the entry and fagade (including new steps, handrail, and a rehabilitated door). COA #2015-0513 allowed for the replacement of the concrete driveway. COA #2018-0423 allowed for re -roofing of the entire structure. APPLICATION ITEMS: "Relocate existing side entry on stoop and install wood frame window at old door location. " "This project relocates and existing entry door from the west wall of a covered side porch to the north wall of the same porch. An opening will be created by a mason in the existing brick wall to allow re -installation of the original door. Displaced bricks will be salvaged and repurposed to fill the open doorway and a new, wooden window in a matching style to the rest of the house will be installed in the former doorway. " DESCRIPTION OF PROPOSED PROJECT: Applicant seeks a Certificate of Appropriateness for the following improvements: 1. Cut a new doorway on the north wall of the covered side porch. 2. Remove the entry door from the west wall of the covered side porch, re -install in the north wall. 3. Re -brick the lower west wall doorway. 4. Install a new window in the remaining cavity. a. Window to be custom manufactured by Marvin. Please see attached documentation for more information. SITE VISIT REPORT: N/A STANDARDS AND GUIDELINES: Riverside Drive Riverside Drive Local Historic District Guidelines I. EXISTING STRUCTURES A. BUILDING MATERIALS Original exterior wall materials in the district include limestone, flagstone, stucco, clapboard, wood shingles, sandstone and masonry block. In some instances, vinyl or aluminum siding has been applied over the original surface. Required Original exterior building materials shall be retained. Deterioration of wood materials shall be prevented through repair, • cleaning and painting. The existing or original architectural detail around windows, porches, doors and eaves should be retained or replaced by replicas of the same design and materials when deteriorated beyond repair. Masonry including brick, limestone, flagstone, sandstone and stucco shall be cleaned only when necessary to halt deterioration or to remove 7 stains, and shall be done with a method acceptable for the preservation of the surface: i.e. low pressure water and soft natural bristle bushes. When repairing stucco, stucco mixture compatible in composition, color and texture shall be used. Recommended Whenever possible, the original building materials should be restored. Metal or vinyl siding may be used when it is the only alternative to maintaining or replacing the original surface material. When used over wood surfaces, this siding should be the same size and style as the original wood. Every effort should be made to retain the original trim around windows, doors, cornices, gables, eaves, and other architectural features. Ample ventilation must be afforded the structure when metal or vinyl siding has been installed in order to prevent increased deterioration of the structure from moisture and/or insects. Mortar joints should be repointed only when there is little evidence of moisture problems or when sufficient mortar is missing to allow water to stand in the mortar joint. Existing mortar shall be duplicated in composition, color, texture, joint size, method of application, and joint profile. It is emphasized that, prior to initiating any restoration or rehabilitation effort, the property owner should contact the Historic Preservation Commission of South Bend and St. Joseph County which is located in the County/City Building of South Bend. The Commission is an invaluable source of information about all facets of rehabilitation and restoration. Prohibited Wood siding shall not be resurfaced with new material which is inappropriate or was unavailable when the building was constructed, such as artificial stone, brick veneer, asbestos, or asphalt shingles. Sandblasting or the use of harsh detergents shall not be used on masonry including brick, stucco, limestone, flagstone, and sandstone. This method of cleaning erodes the surface material and accelerates deterioration. Brick surfaces shall not be painted unless they had been painted unless they had been painted originally. Repointing shall not be done with a mortar of high Portland cement content which can often create a bond that is stronger than the building material. This can cause deterioration as a result of the differing coefficient of expansion and the differing porosity of the material and the mortar which can result in serious damage to adjacent brick. Paint shall not be removed from masonry surfaces indiscriminately. Not Recommended Waterproof or water repellent coatings or surface consolidation treatments should not be used on masonry surfaces unless required to solve a specific problem that has been studied and identified. Coatings are frequently unnecessary and expensive, and can accelerate deterioration of the masonry. Mortar joints which do not need repointing should not be repointed. B. WINDOWS AND DOORS Window and door frames are in most cases wood. Brick structures have stone sills and brick lintels. In some cases where aluminum siding has been applied window trim has been covered. About half of the structures in the district have aluminum storm windows, the other half wood windows. Required Original windows and doors shall be retained including sashes, lintels, sills, shutters, decorative glass, pediments, hoods, and hardware. When deteriorated beyond repair, they shall be replaced with units and trim resembling the original. Recommended Wood frame storm windows and doors painted to match the original should be used should not damage existing frames. If new sashes or doors are installed, the existing or original materials, design, and hardware should be used. When metal storm doors are used, they should be painted, anodized or coated to match the existing. When awnings are used they should be of canvas material. Prohibited Original doors, windows, and hardware shall not be discarded when they can be restored and reused in place. New window and door openings which would alter the scale and proportion of the building shall not be introduced. Inappropriate new window and door features, such as aluminum insulating glass combinations that require removal of the original windows and doors, shall not be installed. Not Recommended Awnings, hoods, and fake shutters made of metal, vinyl, or fiberglass should not be used if they would detract from the existing character or appearance of the building. C. ENTRANCES, PORCHES AND STEPS Most houses in the district have either an open or enclosed porch across the front. Most porches have either hip or gabled roofs or are covered by the main roof of the house. Required Existing or original porches, stoops, patios, and steps, including handrails, balusters, columns, brackets, tiles and roof decorations, shall be retained or replaced by replica of the same design and materials when deteriorated beyond repair. Porches and additions reflecting later architectural styles and which are important to the building's historical integrity, shall be retained. Recommended When enclosing porches for heat conservation or for other reasons, it should be done in a manner that does not alter the architectural or historical character of the building. Prohibited Front porches, stoops, patios, and steps that are important to the building's style and development shall not be altered or removed. Not Recommended Original porch details should not be replaced with materials representing an earlier period or style from the original. • STAFF RECOMMENDATION: Staff recommends approval, as this project is in keeping with the Standards and Guidelines for the Riverside Drive Local Historic District. M. Written by . Adam Toering Historic Preservation Specialist Approved by Elicia Feasel Historic Preservation Administrator Commissioner Canada made a motion to approve COA #2018-1107 as submitted. Seconded by Commissioner Fisher. Three in favor, one opposed. Vote: 3 —1 Motion to approve COA #2018-1107 is passed. 4. 702 N St Joseph COA# 2018-1113A #8308-92 River Bend Local Historic District Representation: Fengrong Ma, 51340 Lake Pointe, Granger, IN 46530 STAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: November 14, 2018 Application Number: 2018-1113A Property Location: 702 N St Joseph Architectural Style/Date/Architect or Builder: American Foursquare / 1907 Property Owner: Fengrong Ma Landmark or District Designation: River Bend Local Historic District (#8308-92) Rating: Contributing DESCRIPTION OF STRUCTURE/SITE: This is a two-story square house on a field stone foundation. Walls are asphalt shingles; the second story has a slight overhang. The roof is hipped with asphalt shingles. Hipped dormers are at the north and south sides, with the southern being slightly larger. A gable dormer is on the west roof face. A first story hipped roof porch is on the west face with concrete steps and decking. Windows are 1/1 double hung, some wood and some aluminum storms. The chimney is centrally mounted. ALTERATIONS: The irregular sized dormers appear to indicate some later modification to the roofline of the house. COA 1998-0818 allowed for the in-kind replacement of the roof and gutters. COA 1998-0827 added further clarification for the in- kind roof replacement. RME 2018-0829 allowed for the reconstruction of the centrally mounted chimney. APPLICATION ITEMS: "Change 5 (ONE) window around attic." DESCRIPTION OF PROPOSED PROJECT: Applicant seeks a Certificate of Appropriateness for improvements on the structure including: 1. Removal of two (2) existing double -hung windows from the south attic dormer. a. Windows are approximately 28" high by 10" wide, b. Windows are extensively deteriorated, per photographs supplied by the applicant. 2. Replace with one (1) SEMCO brand aluminum -clad (wood core) window, approximately 28" x 28". a. SEMCO (allegedly) does not manufacture windows of the size of the original windows. b. The replacement window will fill the entire cavity of the previous windows. Applicant originally wanted to replace all five windows in the attic dormers. Upon further conversations with Staff, applicant has opted to paint three of the windows, and replace only the southern windows. • SITE VISIT REPORT: November 13, 2018 I On November 12, 2018 I met with the owner of the property located at 702 N St. Joseph. She has applied to replace the windows located on the south -facing third floor dormer. I was unable to go inside the structure as the tenant works from home and did not want to be disturbed. I photographed the windows from the outside and was able to determine that the one of the four sashes would need to be replaced or be rebuilt. The meeting rail of the top sash is broken free. The other window has the sashes reversed 40 meaning upper forced down and lower sash forced up. The sashes do not look to be in place. The owner provided me with a quote sheet for a Semco window from Richards Supply. I did not feel that the quote provided enough information about what was being proposed. I went to Richards Supply and got model -specific brochures and photographed a show room model. Photographs are in the digital file. Steve Szaday Preservation Inspector STANDARDS AND GUIDELINES: River Bend Local Historic District Standards and Guidelines C. WINDOWS AND DOORS Windows and door frames are in nearly all cases wood. Brick structures have stone sills and brick lintels; masonry block structures have masonry sills and lintels. In some cases where aluminum siding has been applied window trim has been covered. About half of the structures in the district have aluminum storm windows, the other half wood storm windows. Required Original windows and doors including sash, lintels, sills, shutters, decorative glass, pediments, hoods, and hardware shall be retained or when deteriorated beyond repair, replaced with duplicates of the existing or original. Recommended Wood frame storm windows and doors, painted to match the existing or original, should be used but should not damage existing frames and should be removable in the future. If new sash and doors are used, the existing or original materials, design, and hardware should be used. When metal storm doors are used, they should be painted anodized or coated to match the existing. When awnings are used they should be of canvas material. Prohibited Existing or original doors, windows, and hardware shall not be discarded when they can be restored and re -used in place. New window and door openings which would alter the scale and proportion of the building should not be introduced. Inappropriate new window and door features such as aluminum insulating glass combinations that require the removal of the original windows and doors shall not be installed. Not Recommended Metal, vinyl, or fiberglass awnings, hoods, and fake shutters that would detract from the existing character or appearance of the • building should not be used. STAFF RECOMMENDATION: Staff concedes that one of the sashes is extensively deteriorated. Replacement of the windows with an aluminum -clad window model is supported, although staff would prefer to see the original "two -window" format be replicated. Written by Adam Toering Historic Preservation Specialist Approved by Elicia Feasel Historic Preservation Administrator Commissioner Canada made a motion to approve COA #2018-1113A, that staff has the authority to approve if the applicant can find a similar window to replace the existing. If not, the applicant would come before the Commission. Administrator Feasel clarified that the motion is for approval with conditions; the condition is that staff would approve the final design, a replacement of the existing window in either aluminum -clad or wood. Legal Counsel Kennedy clarified that if the condition is not met, the applicant will have to come back before the Commission with another replacement submission. is The clarified motion was seconded by Commissioner Gordon. 10 Four in favor, none opposed. Vote: 4 — 0 Motion to approve COA #2018-1113A with conditions is passed. rIV. PRIVILEGE OF THE FLOOR V. REGULAR BUSINESS A. APPROVAL OF MINUTES 1. October 15th 2018 Commissioner Fisher made a motion to approve the minutes from the previous meeting. Seconded by Commissioner Canada. Four in favor, none opposed. Vote: 4 — 0. Motion to approve the minutes are approves as submitted is passed. B. STAFF REPORTS 1. RME Report — Distributed. C. COMMITTEE REPORTS 1. DISPOSITION OF HISTORIC PRESERVATION COMMISSION ASSETS Commissioner Fisher — nothing to report at this time. Commissioner Fisher stated that the Committee has received some legal clarification as to how they may proceed, and that the Committee would like to have a meeting in the weeks after the holidays. VI. OLD BUSINESS A. Resolution 18-03 Tim Corcoran, Director of Planning for the City of South Bend, Elicia Feasel, and Adam Toering spoke to the Commission members about proposed Resolution 18-03. Elicia Feasel read Resolution 18-03 into record. Commissioner discussion followed. Commissioner Fisher stated that she would like to see the word "intent" struck from the Resolution. Commissioner Gordon stated that he would like to see some definition as to what "with regard to certain projects based on an established set of parameters" entailed. Commissioner Gelfman made a motion to table until the December meeting. Commissioner Gordon seconded. Four in favor, none opposed. Vote: 4 — 0. Motion to table Resolution 18-03 until the December meeting is passed. B. Leeper Park Commissioner Fisher informed the Commission of the meeting about Leeper Park that the Landmarks Committee had attended hosted by Venues, Parks, & Arts. Commission discussion ensued. Commissioner Fisher discussed the legal ramifications for making determinations that are in opposition with the Leeper Park Standards and Guidelines. The Leeper Park Standards and • Guidelines were electronically distributed to the Commission members. Commissioner Fisher inquired to the Commission whether the Leeper Park Standards and Guidelines need to 11 be reviewed. Discussion ensued. Commissioner Canada requested an outline of the Standards and Guidelines updating process. President Gelfman established a special committee entitled the Leeper Park Standards and Guidelines Review Panel. Appointed to this Committee are: Elicia Feasel (Chair), Adam Toering, Commissioner Canada, Commissioner Fisher, Commissioner Gordon, and Commissioner Gelfman. Special Committee Chair Feasel will determine how the Committee will review the Standards and Guidelines for Leeper Park. VII. NEW BUSINESS VIII. ANNOUNCEMENTS AND MISCELLANEOUS MATTERS A. The IUSB Outstanding Community Service Award was issued to the commission and staff in thanks and recognition for their role in the establishment of the Engman Natatorium as a Local Landmark. B. The owners of Firehouse #6 will be hosting an open house on November 20t1i, and the Commission members have been cordially invited. Commissioners were asked to RSVP to the property owner in advance of the event. C. Administrator Feasel advised the Commission that there will be an item on the December meeting agenda regarding the creation of a slate of candidates for the Commission's officer positions; a nomination Committee will need to be established during the December meeting. D. Administrator Feasel informed the Commission that meeting dates for the 2019 calendar year will be presented at the December meeting. IX. ADJOURNMENT Commissioner Gelfman made a motion to adjourn. Seconded by Commissioner Canada. Four in favor, none opposed. Vote 4 — 0. Meeting adjourned at 7:45 pm. Attest: Greta Fisher, Secretary Dat • 12 • • C, Historic Preservation Commission of South Bend & St. Joseph County October 12th, 2018 Address RME# Applicant Proposed Work Description Staff 344 Sunnyside 2018-1105 Robert & Emee "Replace existing privacy fence; no change in AT Miller footprint." 847 Forest 2018-1113 Katie Marshall & "Remove three (3) dying trees. Suitable replacement AT Ian Newman trees to be planted (as weather and the seasons allow). 108 Main 2018-1130 City of South Bend "Parking lot improvements and fence installation at EF / JMS north side of building, per Parking Lot Improvement Development Plant. Repair or replace pavement (flatwork), install parking bumpers, re -stripe parking lanes. Install "Courtyard" decorative aluminum fence/gates, 5'0" high, 3 %" open space between pickets." RESOLUTION NO. 18-03 • A RESOLUTION OF THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY, INDIANA ESTABLISHING "ADMINISTRATIVE APPROVAL" PROCEDURES AUTHORIZING STAFF TO APPROVE PROJECTS THAT ARE ROUTINE MAINTENANCE AND MINOR PROJECTS THAT COMPLY WITH THE APPLICABLE STANDARDS AND GUIDELINES WHEREAS, the Historic Preservation Commission of South Bend and St. Joseph County, Indiana (the "Commission") operates pursuant to Article 13 of Chapter 21 of the South Bend Municipal Code, as may be amended from time to time (the "City Ordinance"), Title XV, Chapter 154, §§ 154.245-154.263 of the St. Joseph County Code of Ordinances, as may be amended from time to time (the "County Ordinance"), and the terms of the Interlocal Agreement between the City of South Bend and St. Joseph County dated December 12, 2017, as the same may be amended from time to time (the "Interlocal Agreement"); and WHEREAS, pursuant to the City Ordinance and the County Ordinance, (a) the Commission shall issue a Certificate of Appropriateness (a "COA") before the construction, reconstruction, alteration, demolition, or moving of any exterior feature of any building, structure, or use within historic preservation districts and with respect to historic landmarks, and (b) nothing in this article shall be construed to prevent the ordinary maintenance and repair of any building, structure or use which will not involve a change in exterior features or to prevent • the construction, reconstruction, alteration, demolition, or moving of any building, structure or use which the Building Commissioners or other official having such power may certify as required by the public safety because of an unsafe or dangerous condition; and WHEREAS, the Commission desires to establish by this Resolution certain procedures by the City's staff members, including without limitation, the Historic Preservation Administrator and the Historic Preservation Specialist (collectively, for purposes of this Resolution, the "Staff'), to authorize Administrative Approval ("AA") with regard to certain projects based on an established process for application for a COA; and NOW, THEREFORE, BE IT RESOLVED BY THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY AS FOLLOWS: 1. The Staff, on the Commission's behalf and in accordance with the terms of this Resolution, may qualify and approve any work (whether proposed or completed) as an Administrative Approval if it (a) constitutes the ordinary maintenance or repair of such a building, structure, or use, (b) consists of a project in compliance with the applicable Standards and Guidelines, or (c) reverts to a more authentic outcome, improved quality, or removes non - historic elements, in accordance with the terms of the City Ordinance or the County Ordinance, as applicable in a given case. 2. The Commission hereby instructs the Staff to evaluate the work or conditions • potentially constituting Administrative Approval with reference to applicable historic Page 1 of 2 preservation Standards and Guidelines. Staff shall make determinations as to Administrative Approval as promptly as reasonably possible but shall have at least two business days from receipt of a complete application, as deemed by Staff to perform their necessary due diligence including review and evaluation of the proposed project as it pertains the applicable Standards and Guidelines. 3. Following the Staff's qualification and approval of any Administrative Approval, the Staff must notify the relevant property owner(s) and/or applicant(s) of the decision with respect to the work, without prejudice to any other applicable requirements or procedures, and will report each such determination in writing (including details concerning the property and the work) to the Commission included in the packet for the Commission's next regular meeting following the Staff's determination. 4. This Resolution shall take effect immediately upon its adoption by the Commission and shall supersede any prior resolution of the Commission concerning staff approval of Routine Maintenance Exclusions, including, without limitation, Resolution No. 17- 01, adopted on January 23, 2017 and Resolution No. 18-01 adopted on March 19, 2018. ADOPTED at a meeting of the Historic Preservation Commission of South Bend and St. Joseph County, Indiana, held on December 17, 2018, at 1308 County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana 46601. HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY t Mic�ele Gelfinan,,-President ATTEST: Greta Fisher, Secretary UA Page 2 of 2